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Home My WebLink About41-85 RESOLUTION• RESOLUTION NO•4 -§5 A RESOLUTION APPROVING THE 1985 BUDGETS FOR THE WATER AND SEWER FUND, SEWER PLANT CONSTRUCTION FUND, ADVERTISINGANDPROMOTION FUND, SEWERASSESSMENT FUND, POLICE PENSION FUND, FIRE PENSION FUND, MONEY -PURCHASE PENSION FUND, MUNICIPALJUEGERETIREMENT FUND, CONTINUING EDUCATION CENTER AND PARKING FACILITY FUND, OFF-STREET PARKING FUND, REPLACEMENT FUND, INDUSTRIAL PARK MIND, 1978 GENERAL OBLIGATION BOND FUND, AND 1970 STREET IMPROVEMENT FUND. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Board of Directors hereby approves the 1985 Budgets for the Water and Sewer Fund, Sewer Plant Construction Fund, Advertising and Promotion Fund, Sewer Assessment Fund, Police Pension Fund, Fire Pension Fund, Money -Purchase Pension Fund, Municipal Judge Retirement Fund, Continuing Education Center and Parking Facility Fund, Off -Street Parking Fund, Replacement Fund, Industrial Park Fund, 1978 General Obligation Bond Fund, and 1970 Street Improvement Fund, attached hereto marked Exhibits "A" - "0" and made a part hereof. PASSED AND APPROVED this 16 day of April APPM ByOGLI Mayor ATTEST p 1985. 01-01= 114,"7-"•" PROPERTY OF CITY CLERK!k CROFILMED CITY OF FAYETTEVILLE ARKANSAS 5 Scott Linehaugh, Finance Director MEMINEINE P3e7 •••E .3.•z=- mm= GENERAL FUND TABLE OF CONTENTS PAGE PROJECTED FUND BALANCE 1 STATEMENT OF REVENUES AND EXPENDITURES REVENUE DETAIL 7-4 REVENUE EXPLANATIONS OF ACCOUNTS 5-10C EXPENDITURE SUMMARY 11 DEPARTMENT COMPARISON SUMMARY 11A -11C ADMINISTRATION NARRATIVE 12-13 ADMINISTRATIVE DETAIL 14-17 ADMIN. - PERSONNEL NARRATIVE 18 ADMIN. - PERSONNEL DETAIL 19-22 LEGAL DEPARTMENT - PROSECUTOR DIVISION NARRATIVE 27 LEGAL DEPARTMENT - PROSECUTOR DIVISON DETAIL 24-25 LEGAL DEPARTMENT - CITY ATTORNEY NARRATIVE 26 LEGAL DEPARTMENT - CITY ATTORNEY DETAIL 27-28 MUNICIPAL COURT DEPARTMENT NARRATIVE 29 MUNICIPAL COURT DEPARTMENT DETAIL 30-3' DWI WORK PROGRAM NARRATIVE 33 •DWI Wow PROGRAM DETAIL 34-35 FINANCE DEPT. - ACCOUNTING AND ADMIN. DIV. NARRATIVE36-37 FINANCE DEPT. - ACCOUNTING AND ADMIN. DIV. DETAIL 78-41 FINANCE DEPT. - CITY CLEREC DIV. NARRATIVE 42 FINANCE DEPT. - CITY CLEF* DIV. DETAIL 47-45 FINANCE DEPT. - PURCHASING DIV. NARRATIVE 46 FINANCE DEPT. - PURCHASING -DIV. DETAIL 47-48 FINANCE DEPT. - DATA PROCESSING DIV. NARRATIVE 49-50 FINANCE DEPT. - DATA PROCESSING DIV. DETAIL 51-53 BUILDING - CITY HALL DETAIL 54 INSPECTION AND PLANNING DEPT. - PLANNING DIV.NARRATIVE.56 4, INSPECTION AND PLANNING DEPT. -,PLANNING DIV. DETAIL57-60 MISCELLANEOUS OPERATIONS NARRATIVE 61 , POLICE DEPARTMENT NARRATIVE 65 62-64 0 MISCELLANEOUS OPERATIONS DETAIL POLICE DEPARTMENT DETAIL 66-72 FIRE DEPARTMENT NARRATIVE FIRE DEPARTMENT DETAIL 1 73 74-78 TRAFFIC AND PARKING DEPARTMENT NARRATIVE 79 - TRAFFIC AND PARKING DEPARTMENT DETAIL 80-84 INSPECTION AND PLANNING DEPT. - INSP. DIV.NARRATIVE85 INSPECTION AND PLANNING DEPT. - INSP. DIV. DETAIL 86-89 90 HYDRANT CHARGES DETAIL ANIMAL CONTROL NARRATIVE 91 ANIMAL CONTROL DETAIL 92-94 PARKS & RECREATION DEPT. PARKS & RECREATION DEPT. PARKS & RECREATION DEPT. PARKS & RECREATION DEPT. J'ARKS & RECREATION DEPT. PARKS & RECREATION DEPT. PARKS & RECREATION DEPT. PARKS & RECREATION DEPT. GEN. REC. DIV NARRATIVE95-96 GEN. REC. DIV DETAIL 97-105 SWIMMING POOL DIV. NARRATIVE106-107 SWIMMING POOL DIV. DETAIL108-111 LIBRARY DIVISION NARRATIVE112 LIBRARY DIVISION DETAIL ' -113 - LAKE RECREATION NARRATIVE114-115 LAKE RECREATION DETAIL 116-117 1• 1 CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND PROJECTED FUND BALANCE 1985; 1984 JANUARY 1, 1984 AUDITED FUND BALANCE PLUS:ESTIMATED REVENUE 1984 ' TOTAL ESTIMATED RESOURCES 1984 LESS:ESTIMATED EXPENDITURES 1984 ESTIMATED BALANCE DECEMBER 3111984 . RESERVED FOR BELOW DESCRIBED * . UNRESERVED FUND BALANCE DECEMBER 31,1984 PLUS: PROJECTED REVENUE 1985 1 TOTAL PROJECTED RESOURCES 1985 LESS PROJECTED EXPENIDTURES 1985 ' RESERVED FOR BELOW DESCRIBED ** 3,735,020 5,945,289 916801.309 (51080;192) ,.DECEMBER,31, 1985 PROJECTED UNRESERVED BALANCE 1 4,600,117 (3,449,799), • 7,719,145 (8,293,507) 1,968 7 406 $ 1,394,044 1984 RESERVED FUND BALANCE DETAIL: 'CONTINUING EDUCATION CENTER LOAN SHOP. . SALES TAX SALES TAX - COMMUNICATION SYSYTEM CITY HALL RENOVATION HEALTH INSURANCE REBATE C.E.C. EXCESS FUNDS MISCELLANEOUS ADVANCES TOTAL ** 1985 RESERVED FOND BALANCE DETAIL: CITY HALL kENOVATION 'SHOP FUND :'f SALES TAX COMMUNICATION SYSTEM HEALTH INSURANCE REBATE •L.RESERVE FORr SPECIAL PROJECTS .(? RESERVE-COMMUNICIATIONS SYSTEM CARRY OVER C.E:C:&:EXCESS FUNDS 1 IP' ,,•. • ' m• • F.' .1% I •• 1"9. • 1 —11. • " ••!.• • , . •▪ ••d• PI" 118P 111.•1 • • P. • o • 1 • in . 0 , 275,000 i,737;555 410,000 766,400 .74,200 157,094 29,550 $ 3,449,799 (356,753) (140,000) (2,147,553) (37,100) 450,000 113,000 150,000 REVENUES PROPERTY TAXES SALES TAXES FRANCHISE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL REVENUES CHARGES FOR SERVICES FINES AND FORFEITURES INTEREST OTHER TOTAL REVENUES EXPENDITURES PERSONNEL MATERIALS AND SUPPLIES CONTRACTUAL SERVICES MAINTENANCE CAPITAL OUTLAY TOTAL EXPENDITURES LESS REVENUE SHARING APPLIED TO SALARIES NON-OPERATING EXPENDITURES SUBSIDY TRANSFER TO AIRPORT TRANSFER TO H.M.R. TRANS. TO PUBLIC WORKS TOTAL NON-OPERATING USE OF FUNDS TOTAL NET EXPENDITURES NET GAIN (LOSS) CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND STATEMENT OF REVENUES AND EXPENDITURES ESTIMATED 1984 438,588 1,8891618 960,680 178,533 100,904 191,508 327,649 180,807 477,102 5,9451289 3,589,921 185,612 1,4111365 212,958 243,341 5,643,197 PROJECTED 1985 448,940 2,735,129 1,039,108 184,723 615,972 817,657 335,098 160,000 173,300 INCREASE PERCENT (DECREASE) INCREASE 10,352 2.362 845,511 44.751 77,428 8.061 6,190 3.471 (24,932) -3.561 26,149 3.302 1,449 2.271 (201807) -11.511 (3031802) -63.681 6,568,827 , 623,518 10.491 3,885,992 197,360 11479,314 292,546 11541,565 295,971 11,76 67,949 79,588 1,299,224 8.24% 6.331 4.81% 37.371 533.501 7,396,677 1,753,480 31.071 593,241 613,241 20,000 3.372 (1251000) 60,000 95,236 210,500 335,500 60,000 0 0.00/ 1,238,571 1,1431335 1200.532 30,236 1,5091071 11478,835 4890.971 5,080,192 665,097 $ 8,292,507 3,212,315 63.231 (117231680) $ (2,588,777) -299.251 2 PROPERTY TAX GENERAL FUND REVENUE DETAIL rt‘ 001=3 3020 PROPERTY TAXES 3030 DELINQUENT PROPERTY TAXES TOTAL PROPERTY TAX SALES TAX 3070 IX COUNTY TAX 3072 RECOVERY INCOME LOSS 3100 ALCOHOLIC BEVERAGE TAX TOTAL SALES TAX FRANCHISE TAX 3051 SWEPCO 3052 SOUTHWESTERN BELL 3053 ARKANSAS WESTERN GAS 3054 WARNER CABLE 3055 OZARK ELECTRIC TOTAL FRANCHISE TAX LICENSES AND PERMITS 3100 ALCOHOLIC BEVERAGES LICENSE TRADE LICENSES • 3130 BUILDING PERMITS 3140 ELECTRICAL PERMITS • 3150 PLUMBING AND GAS PERMITS 3160 ANIMAL LICENSES 3170 OTHER TOTAL LICENSES AND PERMITS INTERGOVERNMENTAL REVENUE 3177 FIRE - STATE INSURANCE TURNBACK 3178 POLICE - STATE INSURANCE TURNBACK 3212 STATE GRANTS 3221 STATE TURNBACK TOTAL INTERGOVERNMENTAL REVENUE ACTUAL 1483 BUDGETED 1984 ESTIMATED BUDGETED 1904 1985 • $ 409,799 $ 425,000 $ 13,761 14,742 422,560 439,742 1,445,425 0 0 1,309,785 255,262 58,000 1,445,425 116231047. • 348,993 132,707 287,496 67,507 971753 351,912 139,342 310,495 66,000 99,491 934,456 967,240 112,264 393 79,265 20,324 23,541 1,775 5,880 50,000 0 80,000 21,000 24,000 1,700 5,600 243,442 192,300 1,654 606,446 8,500 5,000 0 658,200 688,100 672,300 416,326 $ 433,940 20,262 15,000 438,588 '448,940 1,5591469 255,262 74,887 2,6591129 0 \ 76,000 1,889,618 21735,129 355,379 395,620 '1371048 137,048 296,929 326,020 66,637 69,000 104,687 110,420 960,680 1,0301108 . 46,310 0 78,819 22,570 25,143 1,586 4,105 50,000 0 81,370 22,660 24,720 1,750 4,223 1781533 184,723 6,272 8,887 10,534 675,106 7,000 10,000 0 658,872 700,004 675,872 CHARGES FOR SERVICES 3041 HMR ADMINISTRATION CHARGE 3301 ADMINISTRATION BUILDING RENT 3302 DATA PROCESSING CHARGES 3303 COST ALLOCATION 3304 SALE OF PUBLICATIONS 3305 PLANNING OFFICE FEES 3306 PARKINS METERS ON STREET 3308 COIN OPERATED BASEBALL MACHINES 3309 SWIMMING POOL 3311 POOL CONCESSION 3312 TENNIS COURT FEES 3313 BALL FIELD FEES 3315 CHARGES FOR 21 & SERVICES 3320 PARK CONCESSION 3324 PHONE LEASE 3333 ANIMAL SHELTER 3349 FIRE CONTRACTS OUTSIDE CITY 3412 DWI CLEAN-UP PROBRAM 3413 MUNICIPAL COURT FEES 3342 LAKE RECREATION FAYETTEVILLE 3343 LAKE RECREATION SEQUOYAH ADMINISTRATION FEE FOR OSP OTHER TOTAL CHARGES FOR SERVICES FINES AND FORFEITURES 3400 PARKINS FINES 3410 COURT FINES 3411 DWI FINES TOTAL FINES AND FORFEITURES MISCELLANEOUS REVENUE 3601 HEALTH INSURANCE REBATE 3499 INTEREST - SALES TAX 3500 INTEREST 3502 INTEREST - CHECKING ACCOUNTS 3550 SALE OF EQUIPMENT 3600 MISCELLANEOUS 3902 TRANSFER EXCESS HMR/CEC FUNDS TOTAL MISCELLANEOUS REVENUE GRAND TOTAL ACTUAL 1983 13,769 11,000 88,821 484,362 399 4,976 31,040 0 37,558 0 838 350 17,301 11,891 0 2,913 61,912 0 0 13,152 9,100 0 2,835 GENERAL FUND REVENUE DETAIL CONTINUED 001-3 BUDBETED 1984 14,450 20,184 90,000 500,932 0 5,000 28,500 1,500 28,000 10,900 900 350' 750 12,000 4,135 2,500 60,500 11500 0 14,000 81000 0 600 792,117 004,701 581769 213,397 6,791 68,000 250,000 7,000 278,957 325,000 33,650 0 225,428 0 0 37,357 0 0 80,000 80,000 14,000 52,000 8,300 0 296,435 234,300 • ESTIMATED 1984 15,612 13,370 60,947 501,229 0 6,122 33,981 0 30,566 12,300 797 0 0 16,194 4,134 3,742 54,763 288 1,352 13,418 8,312 14,027 354 BUDGETED 1985 15,244 15,000 60,000 525,979 0 6,500 29,355 1,500 32,094 12,600 900 350 0 16,000 4,135 3,500 55,000 500 1,000 14,000 8,000 16,000 0 791,508 817,657 64,692 243,955 19,102 68,000 250,000 17,098 327,649 335,098 8,565 80,000 79,797 21,010 19,375 30,739 418,423 0 0 140,000 20,000 15,000 8,300 150,000 657,909 333,300 $ 5,101,492 $ 5,248,630 $ 5,9451289 $ 6,568,827 000 4 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF FAYETTEVILLE„,ARKANSAS GENERACIsFUND REVENUES EXPLANATION OF ACCOUNTS 001-33020 PROPERTY TAXES PROPERTY TAXES REFLECTED IN THE GEN— ERAL FUND BUDGET ARE BASED ON FIVE MILLS. THE TOTAL CITY MILLAGE IS .NINE MILLS: FIVE MILLS FOR GENERAL GOVERNMENT, ONE MILL FOR POLICE PEN— SION, ONE MILL FOR FIRE PENSION, AND .TWO MILLS FOR 1978 G.O. BOND FUND FOR PARKS AND LIBRARY IMPROVEMENTS. BECAUSE OF ITS IMPORTANCE TO THE FIN— ANCING OF CITY GOVERNMENT, BELOW IS A .SCHEDULE LISTED BY YEAR, FOR THE CITY OF FAYETTEVILLE. SOURCE: OFFICIAL RECORDS OF THE CITY CLERK, CITY OF FAYETTEVILLE: YEAR TOTAL MILLAGE 1909 1910-1911 1912-1925 1926-1933 1934-1935 1936-1940 1941 1942 1943-1946 1947-1957 1958 1959-1960 1961-1964 1965-1973 1974 1975-1978 1979-1985 7.0 6.3 7.3 10.0 1'7.5 11.5 12.0 14.0 12.0 14.0 11.0 13.5 14.0 16.0 11.0 7.0 9.0 $ 433,940 THE TOTAL 1984 ASSESSMENT FOR FAY— . ETTEVILLE IS $96,430,710. THIS f ASSESSMENT TIMES 5 MILLS, LESS 10% -:UNCOLLECTABLE EQUALS BUDGETED REVENUE. • •. ; •; • • • • ••• I • • . . • . • • • • • , 1 ▪ • • I••• • •• ea, ' " • mR41. GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS CONT'D SALES TAXES 001-33070 17. COUNTY TAX: THE COUNTY -WIDE COLLECTIONS ARE PAID TO THE STATE REVENUE OFFICE AND FROM THERE DISPENSED TO WASHINGTON COUNTY AND CITIES WITHIN THE COUNTY ON A PER CAPITA BASIS. THE FORMULA FOR DIS- TRIBUTION IS BASED ON HOW ONE CITY'S POPULATION RATIO COM- PARES TO THE TOTAL COUNTY POPULATION. THE GENERAL FUND IS NOW COLLECTING ALL SALES TAX REVENUE AND THERE WILL BE A TRANSFER TO PUBLIC woRrs OF $475,671 AND A TRANSFER TO CITY HALL RENOVATION OF $356,753 ADDED TO THE MISCELLANEOUS EXPENDITURE ACCOUNTS. LOCAL TAX EFFORT IS ONE OF THE MAIN COMPONENTS IN THE COMPUTATIONS OF REVENUE SHARING ENTITLEMENT FUNDS. IN SHORT A LOW TAX EFFORT EQUALS A LOW REVENUE SHARING ENTITLEMENT. A GREATER TAX EFFORT EQUALS A LARGER REVENUE SHARING ENTITLEMENT. 001-33072 RECOVERY INCOME LOSS: $2,659,129 THIS HAS BEEN DELETED AND IS NOW -0- INCLUDED IN THE TOTAL OF SALE TAX RECEIVED. 001-33100 ALCOHOLIC BEVERAGE TAX: THIS IS A 57. TAX ON ALL BEVERAGES $ 76,000 SOLD IN A PRIVATE CLUB. • 1 1 1 •1 1 1 1 1 1 1 1 1 1 1 1 1 GENERAL FUND REVENUES 'EXPLANATION OF ACCOUNTS CONT'D FRANCHISE TAXES 001 ""' 051 SOUTHWESTERN ELECTRIC POWER COMPANY ORDINANCE NO. 2742 DATED AUGUST 4, 1981 PROVIDED FOR A FRANCHISE TAX OF THREE PERCENT OF GROSS SALES OF ENERGY TO DOMESTIC AND COMMERCIAL CUSTOMERS WITHIN THE CITY LIMITS AND A ONE PERCENT FRANCHISE TAX ON GROSS REVENUES DERIVED FROM SALES OF ENERGY TO INDUSTRIAL CUSTOMERS THESE RATES WENT INTO EFFECT SEPTEMBER 1,'1981, AS - A RESULT OF THE PASSAGE OF THE ONE PERCENT WASHINTON COUNTY SALES TAX. 001-77052 SOUTHWESTERN BELL TELEPHONE COMPANY ORDINANCE NO. 2892 WAS PASSED WHICH INCREASED THEIR FRANCHISE TAX TO $137,04. 001-33053 ARKANSAS WESTERN GAS COMPANY ORDINANCE NO. 2740 ADOPTED AUGUST 4, 1981, PRESCRIBED A THREE PERCENT FRANCHISE TAX ON ITS SALES, BEFORE TAXES, OF NATURAL GAS TO RESIDENTIAL AND COMMERCIAL CUSTOMERS WITHIN THE CITY LIMITS; AND A ONE PERCENT FEE OF ITS SALES, BEFORE TAXES, OF NATURAL GAS TO INDUSTRIAL CUSTOMERS. THE EFFECTIVE DATE OF THIS ORDINANCE WAS SEPTEMBER 1, 1981, AND WAS A RESULT WASHINGTON COUNTY SALES TAX. n. $ .N95,620 $ 137,048 GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS CONT'D 001-33054 (WARNER CABLE) WARNER -AMEX ORDINANCE NO. 2744 ADOPTED AUGUST 4, WARNER -AMEX FOR THE PRIVILEGE OF OPERATING A COMMUNITY ANTENNA TELE- VISION SYSTEM. THE FRANCHISE TAX IS THREE PERCENT OF THE COMPANY'S GROSS SUBSCRIBER REVENUES PER YEAR DERIVED FROM REGULAR CABLE TELEVISION OPER- ATIONS IN THE CITY. SEE ORDINANCE NO. 2744 FOR FURTHER DETAILS. THE COMPANY MAY PASS ON ANY FRANCHISE FEE IN EXCESS OF TWO PERCENT WITHOUT AP- PROVAL OF THE CITY. THE REDUCTION IN FRANCHISE TAX WAS A RESULT FROM THE PASSAGE OF THE ONE PERCENT WASHINGTON COUNTY SALES TAX. 001-33055 OZARKS ELECTRIC COOPERATIVE ORDINANCE NO. 2741 ADOPTED ON AUGUST 4, 1981, PROVIDED FOR A THREE PERCENT FRANCHISE TAX ON GROSS SALES OF ELEC- TRICAL POWER TO DOMESTIC AND COMMER- CIAL CONSUMERS WITHIN THE CITY LIMITS. A ONE PERCENT FRANCHISE TAX IS ASSESSED AGAINST GROSS SALES OF ELEC- TRICAL POWER TO INDUSTRIAL CUSTOMERS INSIDE THE CITY. THE EFFECTIVE DATE OF THIS ORINANCE WAS SEPTEMBER 1, 1981, AND WAS A RESULT OF THE PASSAGE OF THE ONE PERCENT WASHINGTON COUNTY SALES TAX. LICENSES AND PERMITS 001-3311') ALCOHOLIC BEVERAGE LICENSE: THIS IS THE TOTAL COLLECTED FOR RE- TAIL BEER LICENSE, RETAIL LIQUOR LICENSE, AND PRIVATE CLUB LICENSE. THE COST OF THESE LICENSES ARE BASED UPON GROSS SALES. n ; • • •-• • WI 4 $ 69,000 $ 110,420 $ 50,000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS CONT'D O01--33130 - BUILDING PERMITS: 001-33140 '150 THIS REPRESENTS PERMITS ISSUED BY THE BUILDING INSPECTION DEPARTMENT FOR THE CONSTRUCTION OF NEW BUILDINGS AND REMODELING OF OLD BUILDINGS. ELECTRICAL PERMITS PLUMBING AND GAS PERMITS THESE PERMITS LIKE BUILDING PERMITS ARE ISSUED BY THE INSPECTION DEPART- MENT TO MAKE ELECTRICAL, PLUMBING, AND GAS CONNECTIONS. FEES WERE LAST INCREASED IN 1976 FOR THESE PERMITS. 001-33160 ANIMAL LICENSE: THIS IS THE REVENUE FROM ISSUING DOG AND CAT LICENSE. THESE LICENSES ARE ONLY ISSUED AFTER PROOF OF RABIES SHOT IS PRESENTED. 001-33170 OTHER PERMITS & LICENSE: 91,370 $ 22,660 4' 24,720 1,750 INCLUDES A VARIETY OF PERMITS ISSUED $ 4,223 FOR THE PRIVILEGE OF CARRYING ON • CERTAIN TYPES OF BUSINESSES SUCH AS PAWN SHOPS, TAX SERVICE, TRADE •LICENSE, AND SEVERAL OTHERS. .INTERGOVERNMENTAL REVENUES 001-33221 STATE TURNBACK: THE CITY IS EXPECTED TO RECEIVE $ 18.00 PER CAPITA IN 1985 OR $18 TIMES 36,304. THIS WAS REDUCED FROM $ 18.40 PER CAPITA IN 1994 OR BY $ 14,642. CHARGES FOR SERVICES 001 OMR ADMINISTRATION REVENUE: 7.104" 'TO'S REPRESENTS 47.. OF GROSS HOTEL, •t ,•AmnTEL; AND RESTAURANT TAXES WHICH IS YzPAID TO THE GENERAL FUND FOR COLLECT- PtND ADMINISTRATION. • 9 • " • Sie6.11 ' • 658,872 15,244 GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS CONT'D 001-33301 ADMINISTRATION BUILDING RENT: THIS REPRESENTS RENT PAID TO THE GEN- $ 15,000 ERAL FUND BY THE WATER AND SEWER DEPARTMENT BASED ON $10 PER SQUARE FOOT. 001-33302 DATA PROCESSING CHARGES: THIS REPRESENTS CHARGES TO OTHER FUNDS FOR DATA PROCESSING SUPPORT SERVICES. 001-33303 COST ALLOCATION CHARGES: THIS REFLECTS CHARGES TO OTHER FUNDS FOR SERVICES RENDERED BY ADMINISTRA- TION, FINANCE, PURCHASING, AND LEGAL DEPARTMENTS. THIS CHARGE IS BASED ON 21.22 PERCENT OF THE BUDGETED SALAR- IES. A NEW COST ALLOCATION PLAN WAS DEVELOPED AND APPROVED FOR USE ON CHARGES FOR FEDERAL GRANTS. 001-33304 SALES OF PUBLICATIONS: $ 60,000 $ 525,979 THIS WAS TRANSFERRED TO MISCELLANEOUS $ -0- REVENUE. 001-33305 PLANNING OFFICE FEES: THESE ARE CHARGES FOR SERVICES FOR 6,500 FILING FOR VARIOUS PLANNING ACTIONS SUCH AS REZONING AND APPLICATIONS FOR VARIANCES. 001-77706 PARKING METERS ON STREET: THIS REPRESENTS THE REVENUES COLLECT- $ 29,355 ED FROM THE METERS LOCATED ON THE SIDES OF THE STREETS. 001-33308 COIN OPERATED BASEBALL MACHINES: THIS REFLECTS THE REVENUES FROM THE AUTOMATIC HITTING AND PITCHING MACHINES WHICH WILL BE LOCATED AT LAKE FAYETTEVILLE BALL PARK. THESE MACHINES WERE NOT PURCHASED IN 1984, 10 1,500 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 BUT ARE BEING REBUDGETEB,FOR 1985. GENERAL FUNDREVENUES EXPLANATION OF ACCOUNTS CONT'D 001-7=09 SWIMMING POOL: 001-33311 . THIS IS BASED ON THE RATE INCREASE AS OF JUNE 1985 SWIMMING POOL CONCESSION STAND THIS REPRESENTS THE GROSS REVENUE COLLECTED FROM THE CONCESSION STAND. 001-33312 TENNIS COURT FEES: THIS REPRESENTS REVENUES FROM THE COIN OPERATED NIGHT LIGHTS AT THE CITY PARK TENNIS COURTS. 001-33313 BALLFIELD FEES: 32,094 4* 12.600 THIS REPRESENTS REVENUE FROM THE REN- TAL OF THE LIGHTS AT THE SOFTBALL FIELDS FOR NIGHT PRACTICE OR TOURNA- MENTS. 001-33315 CHARGES FOR BUILDINGS AND GROUNDS SERVICES: 001-33720 THIS ACCOUNT IS BEING DELETED DUE TO RECLASSIFING THIS DEPARTMENT AS A INTERSERVICE FUND. PARK CONCESSIONS: . THIS IS THE GROSS REVENUE DERIVED FROM CONCESSION STANDS LOCATED AT ALL BALL PARKS. • . . • . a • • ". „ . • • • ddI d••••••43 P• • 3% 41. ie • :3 • • . • •i " II • •••• • ••S 34%•%34Cd .•• 1 A • 550 -0- 16,000 GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS CONT'D 001-33:24 PHONE LEASE: - THE REIMBURSEMENT FROM OTHER FUNDS 4,135 TO THE GENERAL FUND FOR CURRENT PHONE LEASE. 001-33333 ANIMAL SHELTER: THIS IS THE IMPOUNDMENT FEES COLLECTED AT THE ANIMAL SHELTER. 001-33349 FIRE CONTRACTS OUTSIDE THE CITY: 3,500 THIS REPRESENTS THE CHARGES FOR FIRE $ 55,000 PROTECTION, WHICH IS LEVIED BY THE CITY, FOR THOSE PERSONS, BUSINESSES, AND THE CITY OF GREENLAND WHICH ARE LOCATED OUTSIDE THE CITY WHO WISH TO HAVE OUR FIRE DEPARTMENT RESPOND TO CALLS. 001-730412 DWI CLEAN-UP PROGRAM: THIS REPRESENTS THE CHARGES TO PER- 500 SONS OR BUSINESSES WHICH THE CITY CONDEMNS DUE TO UNSIGHTLY OR UNSAN- ITARY PROPERTY AND DWI WORF PROGRAM CLEANS THE AREA. OWNERS ARE THEN BILLED FOR THE SERVICE. FINES AND PENALTIES 001-33400 PARKING FINES: THIS REPRESENTS FINES FOR OVERTIME $ 68,000 PARKING TICKETS. 001-33410 COURT FINES: THIS REPRESENTS FINES LEVIED FOR CON- VICTION OF VIOLATIONS OF STATE LAWS AND CITY ORDINANCES. 1 0 B $ 250,000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1• 1 1 1 1 1 1 GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS CONT'D 001-33411 DWI FINES: 'UNDER THE LATEST DWI LAW THERE WAS AN ADDITIONAL $250.00 ADDED TO EACH FINE. $175.00 OF THIS GOES TO THE STATE OF ARKANSAS AND $75.00 IS TURNED OVER TO THE CITY. MISCELLANEOUS REVENUE 001-33500 INTEREST: THIS REPRESENT INCOME FROM THE INVESTING OF GENERAL FUND CASH SURPLUSES AND RESERVES IN CD'S WITH THE LOCAL BANKS. 001 INTEREST ON CHECKING ACCOUNTS: 17,098 $ 140,000 THIS IS THE REVENUE RECEIVED FROM $ 20,000 OUR CHECKING ACCOUNTS WHICH HAVE A MINIMUM BALANCE OF $2500.00. 001-33600 MISCELLANEOUS REVENUES: THIS REPRESENTS OTHER REVENUE WHICH •DOES NOT FALL INTO ANY OF THE OTHER .REVENUE CATEGORIES. 001-33902 TRANSFER EXCESS HMR/CEC FUNDS THIS IS THE AMOUNT OF HMR TAXES TRANSFERED TO THE CEC BOND FUND ABOVE THE REQUIREMENTS. e 500 $ 150,000 GENERAL GOVERNMENT ADMINISTRATION PERSONNEL PROSECUTOR CITY ATTORNEY MUNICIPAL COURT D.W.I. WORK PROGRAM FINANCE ACCT./ADM. CITY CLERK PURCHASING DATA PROCESSING PLANNING BUILDING - CITY HALL MISCELLANEOUS TRANSFERS TOTAL GENERAL GOVERNMENT PUBLIC SAFETY POLICE DEPARTMENT FIRE DEPARTMENT TRAFFIC INSPECTION HYDRANT CHARGES ANIMAL CONTROL TOTAL PUBLIC SAFETY CULTURE AND RECREATION PARKS AND RECREATION SWIMMING POOL LIBRARY LAKE RECREATION TOTAL CULTURE AND RECREA. TOTAL GENERAL FUND LESS REVENUE SHARING 6RAND TOTAL PERSONNEL CITY OF FAYETTEVILLE, ARKANSAS EXPENDITURE SUMMARY 1985 GENERAL FUND MATERIALS CONTRACT & SUPPLIES SERVICES MAINTENANCE $ 131,879 $ 5,450 28,474 3,800 54,736 1,980 83,841 1,880 46,031 7,375 4,838 1,000 334,518 16,100 47,047 6,296 29,598 7,500 85,084 9,208 60,368 4,752 18,364 1,325 5,000 0 0 0 929,778 66,666 1,298,853 1,151,164 95,864 106,565 0 63,218 2,715,684 180,150 31,098 0 29,182 32,920 21,499 21,450 3,119 0 9,600 88,588 24,821 15,385 0 1,900 $ 97,244 36,555 12,564 5,350 3,940 100 71,690 10,862 4,760 82,205 22,860 72,950 481,321 1,298,571 2,200,972 91,690 137,371 76,835 5,280 21,000 6,570 288,746 128,184 6,107 148,377 5,499 CAPITAL OUTLAY $ 4,295 $ 18,954 300 5,200 160 2,000 0 0 1,200 600 500 0 3,750 5,200 2,6811 0 250 0 6,000 0 .770 3,000 25,050 0 0 0 0 567,253 44,963 602,207 108,278 33,200 21,080 5,786 0 8,800 440,953 278,056 81,910 31,520 0 21,018 177,144 861,457 62,208 2,840 0 5,391 220,551 32,450 35,000 1,400 1 1 TOTAL REVENUE EXPENSES SHARING 1 1,980,694 176,533 1,571,310 131,131 297,139 20,000 152,270 20,000 21,000 0 257,822 74,329 71,440 91,071 59,146 6,4313 431,258 66,893 42,108 182,497 91,750 117,689 486,321 1,865,824 3,844,586 109,206 4,131,619 615,914 B71880 183,377 43,372 240,430 42,106 288,167 70,439 289,401 930,543 3,885,892 613,241 197,360 0 2,777,885 0 292,546 1,753,065 8,906,748 0 $ 3,272,651 $ 197,360 $ 2,777,885 $ 292,546 11 0 $ 1,753,065 $ 40,000 0 10,000 10,000 10,000 90,000 10,000 10,000 30,000 10,000 15,000 0 0 235,000 10,000 357,664 15,431 0 0 5,146 20,577 613,241 1 1 1 1 613,241 1 8,293,507 $ 613,241 1 1 1 ADMINISTRATION CAPITAL OUTLAY SUBTOTAL ADMINISTRATION -PERSONNEL CAPITAL OUTLAY • SUBTOTAL LEGAL - PROSECUTOR CAPITAL OUTLAY • SUBTOTAL LEGAL - CITY ATTORNEY CAPITAL OUTLAY SUBTOTAL CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND . DEPARTMENTAL COMPARISON 1983 - 1984 -1'985 ACTUAL BUDGETED ESTIMATEDBUDGET 1983 1984 1984 1985 175,707 . 103,730 187,989 2381868 9,973 20,000 19,800 • 18,954 185,680 . 203,130 , 207,789 _257,822 0 44,553 81,184 69,129 . 0 0 0 5,200 • 44,553 81,184 74,329 49,607 65,635 62,103 69,440 0 2,400 2,335 2,000 49,607 68t035 64,438 . 71,440 74,893 76,309 89,013 91,071 0 8,800 9,104 0 74,893 85,109 98,117 91,071 MUNICIPAL COURT 51,120 52,332 47,721 58,546 CAPITAL OUTLAY 0 1,000 900 600 SUBTOTAL _ 51,120 531332 48,621 59,146 D.W.I. WORK PROGRAM CAPITAL OUTLAY SUBTOTAL 4,965 9,105 4,385 6,438 1,733 0 1,134 0 . 6,698 9,105 5,519 6,438 FINANCE - ACCOUNTING Et ADMINISTRATION 345,771 407,533 398,926 426,058 .CAPITAL OUTLAY 1,000 11,100 9,000 5,200 . SUBTOTAL 3461771 418,633 397,926 431,258 FIANCE - CITY CLERK CAPITAL OUTLAY SUBTOTAL FINANCE - PURCHASING CAPITAL OUTLAY SUBTOTAL ,4 • 36,178 82,035 52,018 66,893 0 49,550 . 47,569 0 36,178 131,585 99,587 66,893 35,436 39,957 39,069 42,108 0 1,200 1,200 0 35,436 41,057 40,268 42,108 NOTE: JHIS SCHEDULE DOES,NOT INCLUDE REVENUE SHARING FUNDS. -. .41.. • • . . • 11 A 1 FINANCE - DATA PROCESSING CAPITAL OUTLAY SUBTOTAL BUILDING - CITY HALL CAPITAL OUYTLAY SUBTOTAL PLANNING CAPITAL OUTLAY SUBTOTAL MISCELLANEOUS CAPITAL OUTLAY SUBTOTAL POLICE DEPARTMENT CAPITAL OUTLAY SUBTOTAL FIRE DEPARTMENT CAPITAL OUTLAY SUBTOTAL TRAFFIC DEPARTMENT CAPITAL OUTLAY SUBTOTAL INSPECTION DEPARTMENT CAPITAL OUTLAY SUBTOTAL CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND DEPARTMENTAL COMPARISON (CONTINUED) 1983 - 1984 - 1985 ACTUAL 1983 BUDGETED 1984 133,047 165,959 16,675 8,000 149,722 173,959 o o o o 64,780 96,435 0 5,800 64,780 102,235 401,978 671,183 717,396 50,000 1,119,374 721,183 1,201,346 1,414,748 92,136 263,431 1,293,482 1,678,179 1,090,315 1,198,465 21,855 182,935 1,112,170 1,381,400 141,439 173,133 10,165 10,600 151,604 183,733 96,605 105,258 1,680 26,666 ESTIMATED 1984 146,885 8,000 154,885 o 0 0 86,099 10,426 96,525 BUDGET 1985 182,497 1 1 1 1 0 1132,497 1 117,689 0 117,689 88,750 3,000 91,750 1 1 1 653,089 1,784,892 1125,0001 567,253 528,089 2,352,145 1,356,175 1,531,741 16,500 448,953 1,372,675 1,980,694 1,206,485 1,293,254 52,425 1,258,910 184,308 9,327 193,635 125,423 0 98,285 131,724 125,423 NOTE: THIS SCHEDULE DOES NOT INCLUDE REVENUE SHARING FUNDS. 118 278,056 1 1 1 1 1,571,310 215,229 I 81,910 297,139 120,750 31,520 152,270 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND.. DEPARTMENTAL COMPARISON 1903 - 1984 - 1785 ACTUAL BUDGETED ESTIMATED BUDGET 1903 1984 1984 1985 HYDRANT CHARGES 19,824 20,000 20,000 .21,000 - CAPITAL OUTLAY 0 0 0 0 SUBTOTAL 19,824 20,000 20,000 21,000 ANIMAL CONTROL 67,427 86,233 71,305 08,180 CAPITAL OUTLAY 0 15,900 9,951 21,018 SUBTOTAL 67,427 102,133 81,256 109,206 PARKS & RECREATION GENERAL RECREATION 290,605 345,788 - 338,700 395,363 CAPITAL OUTLAY 57,002 125,985 39,011 220,551 SUBTOTAL PARKS & RECREATION SWIMMINS POOL CAPITAL OUTLAY SUBTOTAL PARKS & RECREATION LIBRARY CAPITAL OUTLAY SUBTOTAL 348,407 471,773 377,711 615,914 36,478 49,224 48,622 55,430 397,141 5,250 5,287 32,450 433,619 54,474 53,909 87,800 114,952 130,516 130,518 183,377 0 0 0 0 114,752 130,516 130,518 183,377 PARKS & RECREATION LAKE RECREATION 39,162 41,631 36,603 41,972 CAPITAL OUTLAY SUBTOTAL 0 0 0 1,400 39,162 41,631 36,603 43,372 I Fund General CITY OF FAYETTEVILLE Narrative Explanation IDepartment Administration Division Statement of Purpose - (basic function) The City Manager's Office provides centralized administration, coordination, control, and evaluation of a wide variety of city programs. The staff of the office assists the City Board in developing policy alternatives, and once a policy directive is adopted the City Manager's Office carries out its implementation. The office also assists the public in becoming better informed, and plays a large public information role by providing the City Board, repre- sentatives of the news media, .and the people we serve with details of the City's activities, programs, and problems. Conflict resolution is also an integral portion of the office's activities. Auxiliary activities of the City Manager's Office include personnel administration, building repair and maintenance for all General Fund departments, and building custodial responsi- bilities for the City Administration Building. Specific Goals for 1985 To ensure effective implementation, administration, and evaluation of city programs established through policy directives of the City Board of Directors, in a fair, equitable, and cost-effective manner. Objectives for 1985 1. To coordinate the implementation of new city programs in a timely manner 2. To give policy guidance to the City Board that is logical, well -reasoned, and feasible. - 3. To maintain a consistent record of superior administration, given the staffing levels available. Hi II I I I H I L I Li I I [] I 1. 12 City of Fayetteville Narrative Explanation Administration Page 2 '' 4. To retain, as an official office policy that tempers all actions, the attitude that the sole reason for the existence of government is to serve the public in a wise, dispassionate, and humanitarian manner. '. i .: .- . . . i -- N:e< 4R i 13 PERSONNEL SALARIES 10-001 SALARIES AND WAGES 10-004 EXTRA SERVICES 10-007 LESS REVENUE SHARING 10-019 INSURANCE - LIFE 10-066 INSURANCE - HEALTH 10-068 PENSION CONTRIBUTION 10-071 UNEMPLOYMENT INS 10-072 SOCIAL SECURITY TAXES 10-198 WORKERS' COMP. PREMIUM TAX TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES ---------------------- 15-009 OFFICE SUPPLIES k PRINTING 15-010 MINOR EQUIPMENT TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE ------------------- 20-040 PUBLIC NOTIFICATION 20-044 PUBLICATIONS AND DUES 20-045 ANNUAL REPORT 20-048 TRAVEL AND TRAINING 20-051 PROFESSIONAL SERVICES 20-059 EMPLOYEE RECOGNITION 20-065 INSURANCE -VEHICLES & BUILDING 20-069 INSURANCE -PERSONAL LIABILITY 20-100 MISCELLANEOUS EXPENSE TOTAL CONTRACTUAL SERVICE GENERAL FUND ADMINISTRATION 001-440 ACTUAL BUDGETED ESTIMATED RECOMMENDED 1983 1984 1984 1985 $ 107,921 $ 102,425 $ 101,240 $ 112,106 1,818 0 600 2,000 (16,503) (40,000) (40,000) (40,000) 0 0 0 454 1,524 1,524 1,603 4,025 5,489 5,298 5,296 5,686 143 0 0 0 6,474 6,513 7,370 7,608 0 0 0 0 ------------ ------------ ------------ ------------ 106,866 75,760 76,111 91,879 6,208 6,080 6,000 4,950 546 500 1,600 500 ------------------ ------------ ----------- 6,754 6,580 7,600 5,450 5,370 1,920 1,464 1,875 11,885 10,975 12,320 12,757 0 25,000 16,000 0 6,040 7,500 11,310 10,200 1,214 5,700 7,300 61,000 11,191 0 0 0 1,015 445 2,320 2,784 5,400 5,940 6,253 6,879 3,655 1,650 4,000 1,750 ------- ------------ ------------ ----------- 43,770 59,130 60,967 97,244 MAINTENANCE 25-081 OFFICE MACHINE MAINTENANCE 45B 440 1,150 2,015 25-082 RADIO MAINTENANCE 123 220 51 180 25-083 VEHICLE & MACHINE MAINTENANCE 1,233 1,650 2,100 2,100 ------------ ------------ ------------ ----------- TOTAL MAINTENANCE 1,814 2,310 3,301 4,295 11 I ' GENERAL FUND ADMINISTRATION ' 001-440 ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1983 _1984 1984 1985 CAPITAL ' 99-202 FIXED ASSETS 9,973 _ 20,000 19,BOO 18,954 TOTAL CAPITAL - MISCELLANEOUS 9,973 20,000 19,800 18,954 ----------- ----------- ---- ------- ...... TOTAL ADMINISTRATION $ 169,177 $ 163,780 $ 181,779 $ 217,822 ------------ ------------------------ 1 1 1 H.. 1 I. 1 . . V' �. � 1 3 E 1 GENERAL FUND ADMINISTRATION 001-440 EXPLANATION OF ACCOUNTS THESE ACCOUNTS REFLECT A DECREASE DUE TO THE ESTABLISHEMNT OF A PERSONNEL DIVISION, 001-44010-004 EXTRASERVICES: -------------- THIS IS THE EXPENSE FOR CITY EMPLOYEES FILMING CITY BOARD OF DIRECTORS MEETINGS, $2,000 --------- 001-44020--040 PUBLICNOTIFICATION: - THIS IS THE EXPENSE OF PUBLISHING BOARD AGENDAS AND COMMITTEE VACANCIES, --$1,875- ' 001-44020-044 PUBLICATIONS AND DUES: NATIONAL LEAGUE OF CITIES $1,620 ARKANSAS MUNICIPAL LEAGUE $9,302 ICMA DUES AND SUBSCRIPTIONS $1,050 ICMA PUBLICATIONS $200 CTIC $400 GOVERNMENT INFORMATION SERVICE $60 ONE (1) CITY DIRECTORY $75 MISCELLANEOUS $50 $12,757- 001-44020-048 TRAVEL AND TRAINING: ------------------- ICMA CONFERENCE - 2 PERSONS $1,800 ACMA ANNUAL MEETING - 2 PERSONS $400 FOR CITY DIRECTORSUSE $8,000 $10,200- ' 001-44020-051 PROFESSIONAL SERVICES: -------- --------------------- SPECIAL CENSUS $55,000 TELEVISING OF BOARD MEETINGS (CITY EMPLOYEES WILL BE OPERATING CAMERAS) $2,800 CHAMBER OF COMMERCE INDUSTRIAL DEV, $1,200 MEDIA SPOTS FOR PUBLIC INFORMATION $2,000 $61,000_ 16 CITY OF FAYETTEVILLE, ARKANSAS • GENERAL FUND ADMINISTRATION EXPLANATION OF ACCOUNTS (CONTINUED) ------------------------------ I01--44099-202 FIXED ASSETS - ' COMMUNICATION SYSTEM -$18,954- . ' PERSONNEL SCHEDULE NUMBER OF EMPLOYEES BUDGETED 1984-----1985--- - 1984--------1985_-_ CITY MANAGER 1 1 $. 47,910 $ 49,826 'ASSISTANT CITY MANAGER ]. 1 32,410 55,195 SECRETARY 1 1 13,275 11,631 ADMINISTRATIVE INTERN 1 1 3,500 14,507 ' OVERTIME -----900- 945- --4 --4 $ 97,995• $ 112,106 I. a ' 01 17 I CITY OF FAYETTEVILLE Narrative Explanation Fund General Department Administration Division Personnel , Statement of Purpose - (basic function) The most important function of the Personnel Department is to place the best qualified applicants in openings which the City of Fayetteville may have. An equally important role of the Personnel Office is compliance with the EEO Statement. The Personnel Office should, at all times, be able to accurately monitor the performance of supervisors/employees and render reports on same. ' The Personnel Department sets up and/or carries out extensive supervisory Management Training Courses, as well as keeping the documentation of continuing education on such courses. I Specific Goals for 1985 1. To design and implement an Employee Orientation Program. 2. To place the Personnel Department on the Corona PC Computer, same to correspond with employees payroll number in an attempt to centralize City functions. 3. To color code these personnel files according to payroll number for easier retrieval and less margin for error. 4. To set up a monitoring system which will allow total compliance with PARA's plan for supervisor/employee monitoring. 5. To design forms for compliance in the new Pay Plan System. 6. To continue to increase the sophistication of the Personnel Department and its functions. I Objectives for 1985 TO CARRY OUT THOSE GOALS SET FOR 1985. 1B I PERSONNEL SALARIES 10-001 SALARIES AND WAGES 10-004 EXTRA SERVICES 10-007 LESS REVENUE SHARING 10-019 INSURANCE - LIFE 10-066 INSURANCE - HEALTH 10-068 PENSION CONTRIBUTION 10-071 UNEMPLOYMENT INS 10-072 SOCIAL SECURITY TAXES 10-198 WORKERSCOMP. PREMIUM TAX TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES 15-009 OFFICE SUPPLIES & PRINTING 15-010 MINOR EQUIPMENT TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE ------------------- 20-040 PUBLIC NOTIFICATION 20-044 PUBLICATIONS AND DUES 20-045 ANNUAL REPORT 20-048 TRAVEL AND TRAINING 20-051 PROFESSIONAL SERVICES 20-054 CONTRACT SERVICES 20-059 EMPLOYEE RECOGNITION 20-100 MISCELLANEOUS EXPENSE TOTAL CONTRACTUAL SERVICE MAINTENANCE 25-081 OFFICE MACHINE MAINTENANCE TOTAL MAINTENANCE GENERAL FUND ADMINISTRATION - PERSONNEL • 001-441 • ACTUAL BUDGETED 1983 1984 •$ 0 $ 16,000 $ 0 0 0 0 0 • 0 0 509 0 613 0 5,000 0 1,487 0 2,545 0 26,153 ESTIMATED BUDGETED 19B4 1985 15,754 S 20,640 0 0 0 0 0 108 720 1,090 0 826 282 1,600 1,103 1,310 2,635 2,900 20,494 28,474 0 3,900 3,885 3,800 0 0 0 0 0 3,900 3,885 3,800 0 1,100 3,700 4,810 0 200 180 800 0 0 0 0 0 0 950 20,000 0 2,000 40,000 6,300 0 0 0 1,745 0 11,200 11,925 2,700 0 0 50 200 ------------ ------------ ------------ ----------- 0 14,500 56,805 36,555 a N .. I 0 0 0 300 ---------- ------------ ----------- 0 0 0 300 19 CAPITAL 99-202 FIXED ASSETS TOTAL CAPITAL - MISCELLANEOUS ADMINISTRATION - PERSONNEL PERSONNEL OFFICER GENERAL FUND ADMINISTRATION - PERSONNEL 001-441 ACTUAL 1983 0 BUDGETED 1984 0 4-----44,553 ESTIMATED 1984 0 S BI_184 PERSONNELSCHEDULE NUMBER OF EMPLOYEES 1984 1985 ------------------ 1 1 c; 20 BUDGETED 1985 ------5,200- 5,200 $ ====74,329 1 BUDGETED , 1984 1985 --------------------- 20,430 $ 20,640 -- = = = = = = - = = = = = = = = 1 I I 0-11-44110-071 1 ' 001-4410-198 1 001-44115-009 I GENERAL FUND ADMINISTRATION --PERSONNEL 001-441 EXPLANATION OF ACCOUNTS -- 19W.,.`.`.i UNEMPLOYMENT INSURANCE: THIS IS BASED ON REMOVING THE ENTIRE AMOUNT BUDGETED FOR UNEMPLOYMENT INSURANCE FROM ADMINISTRATION'S BUDGET AND PLACING IT UNDER PERSONNEL'S BUDGET I WORKERS COME. PREMIUM TAX: THIS IS THE CONTRIBUTION THE CITY PAYS TO ARKANSAS WORKMAN'S COMPENSATION IN LIEU OF PAYING A PRIVATE INSURANCE COMPANY, THIS AMOUNT COVERS ALL DEPARTMENTS IN THE GENERAL FUND. OFFICE SUPPLIES AND PRINTING: THIS IS BASED ON THE ANTICIPATED INCREASE IN FORMS WHICH WILL BE REQUIRED FOR EMPLOYEE DOCUMENTATION, SUPERVISOR CONTINUING EDUCATION DOCUMENTATION AS WELL AS THE NEED TO CHANGE MANY OF OUR EXISTING FORMS DUE TO EEO AND HANDICAP COMPLIANCE REQUIREMENTS, $62,900 3,800 .001-44120-040 PUBLIC NOTIFICATION: I _$4,810 ' THIS IS THE AMOUNT OF EXPENSE ESTIMATED TO .ADVERTISE IN OUR LOCAL NEWSPAPER ALL CITY OF FAYETTEVILLE EMPLOYMENT VACANCIES. II THIS WILL MEET THE REQUIREMENTS OF THE EEO. I 001-44120-044 PUBLICATIONSAND-DUES: $800- INCREASE FOR 1985 BASED ON IPMA DUES AS ifi WELL AS BMA PUBLICATIONS ON PERSONNEL RULES AND REGULATIONS, EQUAL EMPLOYMENT UPDATES, REGULATIONS ON PERSONNEL, AND VARIOUS OTHER EDUCATIONAL PUBLICATIONS. II00 1-44120-048 TRAVEL AND TRAINING $ 20,000 --------- THIS IS THE AMOUNT ESTIMATED TO COVER THE GENERAL SUPERVISORY TRAINING AS RECOMMENDED BY THE PARA,STUDY, n, 21 GENERAL FUND - ADMINISTRATION - PERSONNEL EXPLANATION OF ACCOUNTS (continued) , 001-44120-051 PROFESSIONAL SERVICES: $6,300 THE INCREASED EXPENDITURE IN 1984 WAS DUE TO PARA'S SALARY SURVEY. --336,700. THE EXPENDITURES INCLUDED IN THIS CATEGORY ARE THE CIVIL SERVICE TESTING, INTERPRETATION AND MMPI PYSCHOLOGICAL TESTING, AND NEW EMPLOYEE PHYSICALS. 001-44120-054 CONTRACT SERVICES: ----------------- $1,745 THIS FIGURE IS BASED UPON THE AMOUNT --------- QUOTED BY ORGANIZATIONAL RESOURCES AND APPROVED BY THE CITY BOARD OF DIRECTORS. 001-44120-059 EMPLOYEE RECOGNITION: ' -------------------- 32,700 1 EMPLOYEE PICNIC --------- 001-44199-202 FIXED ASSETS ------------ $5,200- 1 PERSONAL COMPUTER ------- 1 1 1 22 1 IT H CITY OF FAYETTEVILLE Narrative Explanation Fund Department Division Municipal General Legal Prosecutor 71 [ Statement.of Purpose - (basic function) To prosecute misdemeanor cases on charges filed by the Fayetteville Police Department, Department of Public Safety, Arkansas State Police, Sheriff's Office, Merchants, and individuals. To intervene in citizen disputes which are a threat to public order and to deter the violence which arises therefrom. • 1 f JL- 1 Specific Goals for 1985 ' To provide merchants with courteous and efficient service in processing Hot Check Affidavits, to provide the public with information and prompt, courteous help in filing any necessary charges. To maintain good relations ' with attorneys, police officers, merchants, and the public.. To vigorously prosecute DWI's at the Circuit Court level and prepare ' professional briefs defending the DWI Act. 1 Objectives for 1985 • Impliment procedures to deter Circuit Court appeals and maximize capture of fines and costs for, use in the general fund. - ' , Mgrs. }} Y i n�y'R�} .'1 • yq. sIL ^N • n u 1 • b •Ls' PERSONNEL SALARIES 10-001 SALARIES AND WAGES 10-004 EXTRA SERVICES LEGAL 10-007 LESS REVENUE SHARING 10-019 INSURANCE - LIFE 10-066 INSURANCE - HEALTH 10-012 SOCIAL SECURITY TAXES TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES ---------------------- 15-009 OFFICE SUPPLIES 6 PRINTING 15-010 MINOR EQUIPMENT TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE 20-044 PUBLICATIONS AND DUES 20-048 TRAVEL AND TRAINING 20-049 POSTAGE 20-051 PROFESSIONAL SERVICES 20-055 OFFICE RENT 20-063 TELEPHONE EXPENSE 20-100 MISCELLANEOUS EXPENSE TOTAL CONTRACTUAL SERVICE GENERAL FUND MUNICIPAL PROSECUTOR 001-442 ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 ------------ ------------ ------ $ 39,417 $ 42,854 $ 43,095 $ 45,237 0 10,000 3,000 4,000 (4,468) (10,000) (10,000) (10,000) 0 0 0 130 11016 1,016 1,316 2,180 2,639 3,343 3,278 3,189 ------------ ------------ ------------ ------------ 38,604 47,213 40,689 44,736 1,419 1,685 2,170 1,980 0 255 300 0 ------------------------------ ---------- 1,419 1,940 2,470 1,980 446 1,000 1,000 1,000 B04 1,000 1,205 1,400 44 215 50 50 1,684 2,000 4,175 7,650 1,200 1,200 1,200 1,200 825 857 1,104 1,214 30 50 50 50 5,033 6,322 8,784 12,564 MAINTENANCE 25-081 OFFICE MACHINE MAINTENANCE 03 160 160 160 ------------ ----------- ------------ ----------- TOTAL MAINTENANCE 83 160 160 160 CAPITAL 99-202 FIXED ASSETS 0 2,400 2,335 2,000 ------------ ------------ ------------ ----------- TOTAL CAPITAL 0 2,400 2,335 2,000 ------------ ------------ ------------ ----------- MUNICIPAL PROSECUTOR f 45,139 $ 50,035 $ 54,438 $ 61,440 24 'Y yln.Yr 1 GENERAL FUND LEGAL DEPARTMENT • PROSECUTOR DIVISION • 001-442 EXPLANATION OF ACCOUNTS ------------------------- • 001-44210-004 EXTRA LEGAL SERVICE:. ------------------- • THIS IS TO COVER CIRCUIT COURT WORK IN $-- 4,000 • EXCESS OF FIVE DAYS PER YEAR AT THE RATE OF $50,00 PER HOUR. 001-44220-044 PUBLICATIONS AND DUES: .COMPLETION AND UPDATE OF "ARKANSAS $ 1,000 ' STATURES ANNOTATED' r PURCHASE OF - ANNUAL, CUMMULATIVE SUPPLEMENTS TO A VARIETY OF BOOKS SUCH AS THE SERVICE ON "DEFENSE OF DRUNK DRIVING CASES", "DRINKING AND DRIVING NEWSLETTER", AND "CODE OF ORDINANCES. - ' 001-44220-048 TRAVEL -AND -TRAINING: LEGAL SEMINARS AND PARALEGAL TRAINING. $ 1400 001-44220-051 PROFESSIONAL SERVICES: --------------------- PERSON TO TEST DRUGS, EXPERTS TO $ 7,650 TESTIFY IN TRIALS, LAW CLERK TO DO --------- RESEARCH, AND SERVICE OF SUBPOENAS ..FOR CIRCUIT COURT CASES. .001-44299-202 CAPITAL FIXED ASSETS ' UPDATE MEMORY TYPEWRITER $ 2,000 PERSONNEL SCHEDULE • ' NUMBER OF EMPLOYEES BUDGETED 1984 1985 1984 1985 PROSECUTING ATTORNEY 1 1 $ 19,224 19,224 , 14,026 LEGAL ASSISTANT II 1 1 1451 LEGAL ASSISTANT I 1 1 10,791 14,0 2 CONTINGENCY 0 1,155 t 4 , 466 3 45 , 237 25 I CITY OF FAYETTEVILLE , Narrative Explanation Fund General 1 Department Legal Division City Attorney Statement of Purpose - (basic function) To draft ordinances, resolutions, leases and other written instruments required 1 by the business of the City; to furnish written legal opinions upon subjects of a legal nature relating to the affairs of city government; to furnish legal advice regarding activities of the City; and to attend meetings of the Board of Directors and, upon request of the Chairman thereof, to attend any meeting of city administrative boards and commissions. For these services, the City ' Attorney receives a regular salary established by the annual budget. In addition, the City Attorney represents the City when it is a party to litigation in State or Federal Court and represents the City on appeals to services in connection with bond issues. For these services, the City Attorney receives additional compensation. Specific Goals for 1985 ' To provide the Board of Directors, tity Manager, Department Heads, and administrative boards and commissions with quality legal service in a I thorough and efficient manner. LI I I Objectives for 1985 To resolve by settlement, trial or appeal all civil litigation in which the I City is a party. I CT 26 cli I. 'GENERAL FUND LEGAL - CITY ATTORNEY 001-443 ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1983 1984 1984 1985 '10-001 SALARIES AND WAGES S 22,776. $ 24,103 $ 32,900 f 52,832 .10-004 EXTRA SERVICE (LEGAL OR OTHER) -28,039 26,000 28,790 20,000 """' 10-007 LESS REVENUE SHARING (4,873) j10,0001 (10,0001 (10,000) ' 10-019 INSURANCE - LIFE 0 0 0 173 10-066 INSURANCE - HEALTH 50B 584 1,078 1,847 10-068 PENSION CONTRIBUTION 2,307 2,562 2,550 3,600 10-072 SOCIAL SECURITY TAXES -:1,662 1,730 2,845 5,389 TOTAL PERSONNEL SALARIES 50 419 45,579 58,163 73,841 • '• •MATERIALS AND SUPPLIES 15-009 OFFICE SUPPLIES & PRINTING 1,070 1,480 1,925 1,680 - 15-010 MINOR EQUIPMENT 0 0 0 200 '---------- ---------- -----------•r''TOTAL MATERIALS AND SUPPLIES 1 070 1,480 1,425 1,880 ____________ ____________ ____________ ____________ CONTRACTUAL SERVICE 20-037 OFFICE & SECRETARIAL ALLOWANCE 14,400 14,400 6,100 0 U. 20-044 PUBLICATIONS AND DUES 1,392 1,000 7,000 1,500 20-048 TRAVEL AND TRAINING 392 1,000 200 1,000 20-049 POSTAGE 24 250 250 250 20-051 PROFESSIONAL SERVICES 2,323 2,500 3,300 2,500 ' 20-100 MISCELLANEOUS EXPENSE 0 100 75 100 TOTAL CONTRACTUAL SERVICE 18,531 19,250 18,925 5,350 1 ------------ ------------------------ ------------ ,:,. _ CAPITAL . 99-202 FIXED ASSETS 0 8,800 9,104 0 0 8,800 9,104 0 --------------------------------------------------- ' LEGAL f __-70_020_ f_____75,109_ f ___88_117_ f __`81,071 1 1 1 1 rv. GENERAL FUND LEGAL DEPARTMENT CITY ATTORNEY 001-443 EXPLANATION OF ACCOUNTS ----------------------- 001-44315-010 MINOREQUIPMENT - HAND HELD DICTATING EQUIPMENT $ 001-44320-044 PUBLICATIONS AND DUES $ ---------------------- --- INCLUDES THE PURCHASE OF ANNUAL, CUMMULATIVE SUPPLEMENTS TO A VARIETY OF BOOKS. ALSO INCLUDES AMERICAN, ARKANSAS, AND WASHINGTON COUNTY BAR DUES AND ARKANSAS SUPREME COURT DUES COMBINED. 001-44320-048 TRAVEL AND TRAINING $- INCLUDES THE NINLO ANNUAL CONFERENCE, MUNICIPAL LAW SEMINARS,LITIGATION AND RELATED TRAVEL. 001-44320-051 PROFESSIONAL SERVICES THIS INCLUDES MISCELLANEOUS LITIGATION EXPENSES SUCH AS COURT REPORTER FEES FOR DEPOSITIONS, PRINTING OF APPELLATE BREIFS, SHERIFF'S FEES, EXPERT WITNESS FEES, ECT. CITY ATTORNEY SECRETARY EXTRA LEGAL SERVICES PERSONNEL SCHEDULE ----------------- NUMBER OF EMPLOYEES 1984 1985 1 1 1 1 L i 2 NM• 2 1 1 I 1 200- , 1,500 1 1,000- I ------2,500 ' LT I BUDGETED 1984--- 1985 $ 24,478 $ 40,000, 0 12,832 26,000 20,000' $ 50,478 $ 72,832 L Li I CITY OF FAYETTEVILLE Narrative Explanation,1� ' Fund General' I Department I Division Muni. Court 111 Statement of Purpose - (basic function) The Municipal Court provides a forum with county -wide jurisdiction over ' misdemeanor criminal and civil matters.. The Municipal Court also provides a small claims division for civil litigants. The Court must maintain a proper accounting system according to state law and subject to approval by the Legislative Joint Auditing Committee. The Court must also maintain complete and accurate records of all cases processed through the Court. 1 Specific Goals for 1985 (1) Complete installation and integration of data processing programs for the civil and small claims divisions of the Court. • (2) Continue reduction of unpaid fines and accounts. (3) Develop a probation system for the Court with appropriate personnel • to monitor the program. Objectives for 1985 ' (1) Complete installation of data processing capabilities for all divisions of the Court. . (2) Reduce unpaid fines and provide adequate personnel to collect fines due. ,, F C. 2 9 GENERAL FUND MUNICIPAL COURT 001-444 ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1983 1984 1984 1985 ----------------- ------------ ------------ ------------ ------------ 10-001 SALARIES AN➢ WAGES $ 29,207 S 34,610 $ 32,500 $ 37,952 10-007 LESS REVENUE SHARING (4,467) (10,000) (10,000) (10,000) 10-019 INSURANCE - LIFE 0 0 0 372 10-066 INSURANCE - HEALTH 889 953 1,254 1,445 10-068 PENSION CONTRIBUTION 1,971 2,522 2,973 3,215 10-069 INSURANCE - PERSONAL LIABILITY 0 0 30 245 10-072 SOCIAL SECURITY TAXES 2,072 2,545 2,390 2,802 ------------ ----------- ------------ ------------ TOTAL PERSONNEL SALARIES 29,672 30,630 29,147 36,031 ----------- ------------ ------------ ------------ MATERIALS AND SUPPLIES ---------------------- 15-009 OFFICE SUPPLIES & PRINTING 1,620 5,582 4,874 6,345 15-010 MINOR EQUIPMENT 4B2 1,150 725 1,030 ------------ ------------ ------------ ------------ TOTAL MATERIALS AND SUPPLIES 2,102 6,732 5,599 7,375 ------------ ------------ ------------ ------------ CONTRACTUAL SERVICE ------------------- 20-044 PUBLICATIONS AND DUES 894 800 500 840 20-048 TRAVEL AND TRAINING 498 850 500 1,000 20-051 PROFESSIONAL SERVICES 1,460 2,400 1,500 2,000 20-054 CONTRACT SERVICES 11,774 0 0 0 20-100 MISCELLANEOUS EXPENSE 31 100 125 100 ------------ - - - - - - - - - - ------------ ------------ TOTAL CONTRACTUAL SERVICE 14,657 4,150 2,625 3,940 ------------ ----------- ------------ ------------ MAINTENANCE 25-081 OFFICE MACHINE MAINTENANCE 222 820 350 400 25-083 VEHICLE & MACHINE MAINTENANCE 0 0 0 BOO ------------ ------------ ------------ ------------ TOTAL MAINTENANCE 222 820 350 1,200 CAPITAL - MISCELLANEOUS ----------------------- 99-202 FIXED ASSETS 0 1,000 900 600 ------------ ------------ ------------ ------------ TOTAL CAPITAL - MISCELLANEOUS 0 1,000 900 600 ------------ ---------- ------------ ------------ MUNICIPAL COURT $ 46,653 $ 43,332 $ 38,621 $ 49,146 30 I GENERAL FUND %fr, MUNICIPAL COURT PERSONNEL SCHEDULE I. NUMBER OF EMPLOYEES BUDGETED 1984 1985 1984------._1985--- • MUNICIPAL JUDGE 1 1 $ 29,938 -$ ..29,000 MUNICIPAL COURT CLERK 1 1 11,802 12,550 • COURT SERVICES OFFICER 1 1 - 7,200 11,542 DEPUTY COURT CLERK 2 2 20,280 21,811 CONTINGENCY . 0 1,000 5 5 $ 69,220 75,90 I. *NOTE: THE COUNTY IS RESONSIBLE FOR HALF OF THE SALARY AND SOCIAL SECURITY EXPENSE OF THE MUNICIPAL COURT. I. CITY'S SHARE $ 40,628 COUNTY'S SHARE $40,628 - 31 GENERAL FUND MUNICIPAL COURT 001-444 EXPLANATION OF ACCOUNTS ----------------------- 001-44415-009 OFFICE SUPPLIES AND PRINTING $-_----6,345 ------------------- THIS INCLUDES PRINTING FORMS FOR WARRANTS, DOCKETS, TRIAL MEMORANDUMS, CIVIL AND SMALL CLAIMS DIVISIONS FOR UTILIZATION IN THE COMPUTER SYSTEM. 001-44415-010 MINOREQUIPMENT - ONE FILE CABINET $ 300 TERMINAL STAND 100 ONE DATA BINDER HOLDER i50 DICTATION EQUIPMENT 480 ------------ 1,00 001-44420-044 PUBLICATIONSANDDUES -------------------------- UPDATE ARKANSAS STATUTES $ 475 JUDGES BENCH BOOK 30 RULES ON EVIDENCE 20 CONSTITUTIONAL REVIEW 30 ADVANCE REPORTS 90 ASSOCIATION DUES 195 ------------- 840 001-44420-048 TRAVEL AND TRAINING ------------------- $ ------------- 1,000 1 THREE DAY SEMINAR IN LITTLE ROCK 1 ONE DAY MEETING IN FORT SMITH 3 ONE DAY MEETING IN LITTLE ROCK 001-44420-051 PROFESSIONAL SERVICES --------------------- $ 2,000 FEES FOR SUBSTITUTE JUDGE DURING ------------- ABSENCES OF THE MUNICIPAL JUDGE AND CONFLICT OF INTEREST. 001-44499-202 FIXEDASSETS - ONE COMPUTER TERMINAL $ 600 1 1 1 1 1 1 1 r 32 CITY. OF FAYETTEVILLE Narrative Explanation's 1.. 1:. I 1 I F I DWI Work Fund General Department Legal Division Program Statement of Purpose (basic function) The DWI Work Program is intended to provide an opportunity for persons convicted by the Fayetteville Municipal Court to work off fines and/or jail time by doing useful, productive public service work under the direction of a supervisory -level city employee. Such public service work may consist of brush and weed control, trash removal, dead tree removal, leaf raking, and other labor-intensive manual tasks that otherwise might not be done, or would be done at some expense to the • city and its taxpayers. Specific Goals for 1985 The Program will attempt to provide public service work, on an every -Saturday basis, for all persons referred by the Municipal Court. I I .•• 1 Objectives for 1985 1 1. To refine the program so that its coordination, administration, and operation is efficient and cost-effective. ' 2. To broaden the type of public service work available by involving other • re, ipublic or quasi -public agencies such as the Historical Society, the City 3Library`theTFayetteville Youth Center, the City Hospital, etc. • • ry.. FYA .Y. 'rA _ •• �M Y { nl. ti i 1 .S. u f } , 33 PERSONNEL 10-001 SALARIES AND WAGES 10-072 SOCIAL SECURITY TAXES TOTAL PERSONNEL MATERIALS AND SUPPLIES - --------------------- 15-008 SHOP SUPPLIES 15-009 OFFICE SUPPLIES l PRINTING 15-010 MINOR EQUIPMENT TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICES 20-058 LEASE EXPENSE 20-067 INSURANCE - SELF 20-100 MISCELLANEOUS TOTAL CONTRACTUAL SERVICES MAINTENANCE 25-083 VEHICLE & MACHINE MAINTENANCE 25-161 MAINTENANCE SMALL EQUIPMENT TOTAL MAINTENANCE CAPITAL 99-200 VEHICLE AND EQUIPMENT 99-202 FIXED ASSETS TOTAL CAPITAL GRAND TOTAL V. Ira GENERAL FUND DETAIL LEGAL DIVISION DWI WORK PROGRAM 001-445 ACTUAL BUDGETED ESTIMATE➢ BUDGETED 1983 1984 1984 1985 f 3,324 $ 6,000 f 2,200 f 4,500 223 420 154 338 3,547 6,420 2,354 4,838 38 600 300 400 0 0 72 0 1,207 785 1,102 600 1,245 1,385 1,474 1,000 0 0 21 50 0 0 38 0 2 26 50 -- ---------0 ----------- ---------- 2 0 85 100 0 0 9 0 171 1,300 463 500 ---------------------------- ----------- 171 1,300 472 500 0 0 58 0 1,733 0 1,076 0 ------------ ------------ ----------- ----------- 1,733 0 1,134 0 ------------ ------------ ------------ ------------ f 6,698 $ 9,105 f 5,519 $ 6,438 34 1 1 1 1 1 1 I CITY OF FAYETTEVILLE Narrative Explanation l Accounting & Fund General I Department Finance Division Administration Statement of Purpose - (basic function) The Finance Department manages all fiscal affairs of the City including the following activities: maintaining the accounting system in compliance with generally accepted accounting principles; internal auditing; budget prepara- tion, documentation, analysis, and execution; property control; payroll; public funds disbursement; financial reporting, analysis, and advisory services to management and the public; recording of all City public meetings and maintaining official City records; purchasing support and service; computer services; and enforcement and collection of City taxes. All of these are done under the guidelines of the promotion of operational efficiency and adherence to management policy.. Specific Goals for 1985 The Finance Department's goal is to administer the fiscal affairs of the City in accordance with legal requirements and sound financial management practices for the purpose of maximizing our resources and providing fiscal support services to management, other City departments, and agencies. Objectives for 1985 1. To improve the fund management system so that internal and monthly entries are made by the computer. This will be achieved through integrating the fund management system with the utility billing, investment, accounts receivable, and accounts payable systems. 2. To fine tune the financial organization to bring all reporting into a timely basis. - I 1 I 1 1 36 City of Fayetteville '.3,'....\\ Narrative Explanation Page 2 3• To provide the directors with new monthly financial statements that are ' accurate and useable. 4• To provide better analysis and execution in budgeting to enhance our planning and control. 5. To provide specialized accountability as needed for cases such as -the new sewer bonds and sewer construction accounting and the information needs for the performance auditors. ' 6. To provide better service to the public and staff by improving the internal workings of our department. 1 . 7. To work toward receiving the Certificate of Conformance for the City in 1986. I. 8. To organize the fixed asset record to conform with NCGA;standards. I. 1 . 1 - H: ,. . 1 F P •aPYy<?4 �.y 4 1 `�` Q<1 PERSONNEL SALARIES 10-001 SALARIES AND RAGES 10-007 LESS REVENUE SHARING 10-019 INSURANCE - LIFE 10-066 INSURANCE - HEALTH 10-069 PENSION CONTRIBUTION 10-072 SOCIAL SECURITY TAXES TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES ---------------------- 15-009 OFFICE SUPPLIES & PRINTING 15-010 MINOR EQUIPMENT TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE ------------------- 20-040 PUBLIC NOTIFICATION 20-044 PUBLICATIONS AND DUES 20-048 TRAVEL AND TRAINING 20-049 POSTAGE 20-051 PROFESSIONAL SERVICES 20-052 AUDIT EXPENSE 20-063 TELEPHONE EXPENSE 20-064 UTILITIES 20-065 INSURANCE -VEHICLES & BUILDING 20-100 MISCELLANEOUS EXPENSE TOTAL CONTRACTUAL SERVICE MAINTENANCE 25-060 BUILDINGS & GROUND MINT. 25-081 OFFICE MACHINE MAINTENANCE 25-082 RADIO MAINTENANCE 25-083 VEHICLE & MACHINE MAINTENANCE GENERAL FUND FINANCE - ACCOUNTING AND ADMINISTRATION 001-450 ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 $ 250,033 t 279,425 S 269,000 $ 286,477 (46,530) 185,000) (85,000) (90,000) 0 0 0 1,320 9,005 9,000 11,726 15,200 6,212 10,000 10,700 11,000 16,796 19,560 19,500 20,521 ------------ ------------ ------------ ----------- 235,516 232,985 225,926 244,518 9,348 12,855 13,500 13,200 2,212 3,500 2,000 2,900 ------------------------------- ---------- 11,560 16,355 15,500 16,100 172 250 650 1,100 1,088 1,465 1,400 1,550 3,917 6,500 6,500 6,500 1,213 1,400 1,400 1,540 50 9,000 1,100 9,000 9,866 11,000 7,000 12,000 22,689 33,167 36,000 36,000 7,850 3,000 3,000 0 1,963 1,850 300 2,000 638 2,000 2,000 2,000 ------- ------------ ------------ ----------- 49,446 69,632 59,350 71,690 489 500 100 500 298 911 900 950 106 150 150 200 1,826 2,000 2,000 2,100 2,719 3,561 3,150 3,750 ---- ------------ ----------- CAPITAL - MISCELLANEOUS ----------------------- 99-202 FIXED ASSETS 11000 11,100 9,000 5,200 ------------ ------------ ------------ ----------- TOTAL CAPITAL - MISCELLANEOUS 11000 11,100 9,000 5,200 ------------ ------------ ------------ ------------ FINANCE $ 300,241 $ 333,633 S 312,926 $ 341,258 ------------------ fl 38 .... 1 I. GENERAL` FUND I. FINANCE ACCOUNTING AND ADMINISTRATION PERSONNEL SCHEDULE -------------------------- H. NUMBER OF EMPLOYEES BUDGETED 1984-----1985--- --1984--------1985 '---. FINANCE DIRECTOR .- 1 1 $ 38,482 ;. 40,182 ASST. FINANCE DIRECTOR 1 1 27,281_ 24,786 ' ASST. TO THE FINANCE DIRE 1 1 . 17,205 .,18,721 BUDGET COORDINATOR .1 L 18,901 19,738 •OFFICE MANAGER 1 1 . .20,470 21,479 ACCOUNTING CLERK II 2 2 29,488 31,080 ' ACCOUNTING CLERK I 3 4 39,089 51,324 - • CLERK V 1 0 13, 196 . 0 ' CLEFT:/TYPIST 1 •1 11,492 10,987 .CLERK/CASHIER 5 4 48,821 41,670 SWITCHBOARD/RECEPTIONIST •0 1 0 10,760 PARTTIME/WORk:STUDY 7,500 7,875 OVERTIME ---7,500 7,87 17 17 279,425 s 286,477 1 i 1 1 I.. [<Ag •♦: r ^` ae. .s s , .. a k. I; � n 3E3 I 1 CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND 001-450 EXPLANATION OF ACCOUNTS ----------------------- 001-45015-010 MINOR EQUIPMENT: --------------- 3 - CALCULATORS @ $300 $ 900 TABLE FOR AUDIT ROOM 400 FILE CABINET 400 TERMINAL STAND 100 DATA RACK 200 MISCELLANEOUS 900 *------2,900 ------------ 001-45020-040 PUBLIC NOTIFICATION: -------------------- REVENUE SHARING NOTICES AND PUBLISH $ 1,100 FINANCIAL STATEMENTS TWICE ------------ 001-45020-044 PUBLICATIONS AND DUES: ---------------------- N.W. ARKANSAS ACCOUNTING ASSOCIATION B MEMBERS $ 200 N.W. ARKANSAS CHAPTER OF CPA'S MEMBERSHIPS 40 ARKANSAS GOVERNMENT FINANCE OFFICERS ASSOCIATION 50 ' MUNICIPAL TREASURER'S ASSOCIATION MEMBERSHIP 50 MUNICIPAL FINANCE OFFICERS ASSOCIATION MEMBERSHIP 150 ICMA MEMBERSHIP 50 AMERICAN PUBLIC WORKS ASSOCIATION 30 ARKANSAS CLERKS - TREASURER'S ASSOCIATION 20 PUBLIC RISK AND IND. MANAGEMENT 75 REVENUE SHARING ADVISORY SERVICE 325 2 CITY DIRECTORIES 90 DATA STREAM 30 JOURNAL OF ACCOUNTANCY 30 BOARDROOM REPORTS 55 GOVERNMENTAL FINANCE 20 PUBLIC INVESTOR 60 WALL STREET JOURNAL 125 MISCELLANEOUS BOOKS & PUBLICATIONS FOR IN-HOUSE TRAINING 150-------------- -1,550 +C ' i }j jamI ..$ 5 5° 1. ri CITY OF`FAYETTEVILLE'ARL:ANSAS '• GENERAL FUND 001-450 ' EXPLANATION OF ACCOUNTS (CONTINUED) 001-45020-048 TRAVEL AND TRAINING: ------ ------------- • MFOA MEETINGS - REGIONAL AND NATIONAL FINANCE DIRECTOR IS AN OFFICER AND ' I. . STATE REPRESENTATIVE; THEREFORE MUST "' ATTEND MEETINGS $ 1,500 SCHOOLING - UNIVERSITY COURSES, GRANTED THROUGH PERSONNEL POLICY 700 MINI SEMINARS - ACCOUNTING AND OFFICE MANAGER 500 MISCELLANEOUS TRIPS DESIGNATED BY CITY ' MANAGER 1,000.- BUDGETING SCHOOLS 400 ARKANSAS GOVERNMENTAL FINANCE OFFICER U_ MEETINGS (4) MEMBERS. 1,900 N.W. ARKANSAS ACCOUNTING ASSOCIATION MEETINGS - B. MEMBERS MONTHLY - 500 $ 6,500 ------------- ' 001-45020-064 UTILITIES: TO BE FUNDED BY THE BUILDING MAINTENANCE DERPARTMENT IN 1985 $ -0- .:.. 001-45025-083 VEHICLE AND EQUIPMENT MAINTENANCE I. THIS VEHICLE IS USED FOR TRIPS BY ALL $ 2,100 DEPARTMENTS, THEREFORE, THE VEHICLE - COULD HAVE SOME MAJOR EXPENSE ASSOCIATED WITH THE MAINTENANCE. 001-45099-202 CAPITAL FIXED ASSETS -------------------- ONE PERSONAL COMPUTER $- --5,200 1 - • I. .. 4, 41 •, CITY OF FAYETTEVILLE Narrative Explanation Fund General 1 Department Finance I Division City Clerk , Statement of Purpose - (basic function) The City Clerk serves as the official recorder for meetings of the Fayetteville Board of Directors, Fire Pension Relief Board and Police Pension Board; serves as custodian of City records; provides assistance to City staff and the general public relative to petitions, elections, and the City's Code of Ordinances; and serves as Secretary to the Finance Director. 1 I Specific Goals for 1985 1 To provide the public, Board of Directors and City staff with prompt, 1 efficient and courteous service in accommodating informational needs. To serve as Secretary to the Finance Director efficiently and profes- sionally, and carry on with the duties of the City Clerk's office in a timely manner. C I Objectives for 1985 I ' 1. To prepare Minutes of all Board of Directors meetings and Pension ' Board meetings in a timely and accurate manner. 2. To keep City records updated and retrievable by implementing good records management. 3. To complete the microfiching of the great backlog of City records as rapidly as possible. 4. To keep Ordinance & Resolution Books current. 5. To provide prompt and proficent secretarial services to the Finance Director. 42 I GENERAL FUND FINANCE -CITY CLERK 001-451 ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1983 1984 1984 1985 ---------- ----- ---- ------- --------- 10-001 SALARIES AND WAGES $ 20,817 $ 38,752 $ 29,500 $ 39,945 • 10-004 EXTRA SERVICES 684 0 0 0 10-007 LESS REVENUE SHARING (4,160) (10,000) (10,000) (10,000) • 10-019 INSURANCE - LIFE - 0 0 0 195 10-066 INSURANCE - HEALTH 931 1,525 1,603 2,604 10-068 PENSION CONTRIBUTION H 0 343 587 1,486 10-072 SOCIAL SECURITY TAXES 1,353 . 2,578 3,065 2,817 ------------ ------------ ------------ ------------ TOTAL PERSONNEL SALARIES . ' 19,625 33,198 24,755 37,047 -------- --- -------- ------------ ---------- MATERIALS AND SUPPLIES . --------------- 15-009 OFFICE SUPPLIES & PRINTING 3,524 4,485 5,596 6,15b 15-010 MINOR EQUIPMENT 338 150 127 140 TOTAL MATERIALS AND SUPPLIES 3,662 4,635 5723 . . 6,296 .. r. . . ------------ -'------7--- -----------. -----------' CONTRACTUAL SERVICE • 20-040 PUBLIC NOTIFICATION . 4,524 5,390 4,864 5,108 20-044 PUBLICATIONS AND DUES 182 185 205 225 20-046 CODIFICATION 1,962 4,000 935 4,000 20-048 TRAVEL AND TRAINING 444 700 179 700 20-054 CONTRACT SERVICES 0 20,000 0 0 20-073 RECORDING FEES 800 1,100 647 679 20-074 ELECTION COST 0 2,000 2,000 0 20-100 MISCELLANEOUS EXPENSE 96 . . 150 150 150 ------------ ------------ ------------ -------- TOTAL CONTRACTUAL SERVICE 8,008 33,515 8,980 10,862 ------------ --------- ------ MAINTENANCE 25-OB1 OFFICE MACHINE MAINTENANCE 523 687 2,560 2,688 ------------ ------------ ------------ ------------ TOTAL MAINTENANCE 523 687 2,560 2,688 ------------ ------------ ------------ ------------ CAPITAL - MISCELLANEOUS ----------------------- 99-202 FIXED ASSETS 0 49,550 47,569 0 ------------ ------------ ------------ ------------ TOTAL CAPITAL - MISCELLANEOUS 0 49,550 47,569 0 --------------------- FINANCE-CITY CLERK • ';, f 32,018 S 121,585 S 89,587 S 56,893 m .C 1.•T ,.. 43 1 GENERAL FUND FINANCE CITY CLERK DIVISION PERSONNEL SCHEDULE NUMBER OF EMPLOYEES 1984 1985 CITY CLERK/FINANCE DIRECTORS SECRETARY 1 1 MICROFILM/MICRO- FICHE OPERATOR 2 2 PARTTIME/WORKSTUDY OVERTIME BUDGETED ' 1984 1985 S. 13,845 5 14,468 18,707 18,9771 4,000 4,200 2,200 2,300 38,752 $ 39,945 --------- --------- ----------------- 1 I- • GENERAL FUND FINANCE '° CITY CLERK DIVISION • 001-451 I. EXPLANATION OF ACCOUNTS ------------- '• 001-45120-040 PUBLIC -NOTIFICATION: THIS IS THE COST OF PUBLISHING CITY $ 5,108 ORDINANCES IN THE LOCAL PAPER. ------------ - ,; 001-45120-044 PUBLICATIONS & DUES: . ' INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS 66 ' ARKANSAS MUNICIPAL LEAGUE - ARKANSAS . HANDBOOK 30 CITY DIRECTORY 84 ARKANSAS MUNICIPAL CLERKS - . 45 225 001-45120-046 .CODIFICATION: I THIS IS THE COST OF CODING ALL NEW CITY $------4,000 ORDINANCE WHICH ARE PUBLISHED IN THE CITY OF FAYETTEVILLE CODE OF ORDINANCE - BOOK 001-45120-04B TRAVEL AND TRAINING: ' ARKANSAS MUNICIPAL CLERKS ANNUAL MEETING $ 200 STATE MUNICIPAL CLERKS SEMINARS .500 -------------------- 'I. -- -----700 001-45120-073 RECORDING FEES: THIS REFLECTS THE EXPENSE OF RECORDING $ 679 I. ORDINANCES, BILL OF ASSURANCES, ------------ AGREEMENTS, DEEDS AND ALL OTHER ITEMS RECORDED WITH THE COUNTY CLERK. 1 C " 45 CITY OF FAYETTEVILLE Narrative Explanation , Fund General Department Finance I Division Purchasing Statement of Purpose - (basic function) The basic purpose of the Purchasing Division is to provide user Departments with goods and services needed to operate the City Government in the most economical and efficient manner possible consistent with budgetary goals and objectives. Also, to obtain the best quality materials and equipment at the least cost to the City. Through centralized purchasing methods, it is a function of the Purchasing Officer to act as a budget extender through savings effected by competitive bidding. Specific Goals for 1985 1. Work toward the establishment of more bulk buying of more products so that greater savings may accrue for all departments. 2. Continue bidding equipment maintenance parts and supplies most suitable ' for established contract acquisition for a one year period if possible. 3. Complete the new communications system. 4. Place most bids on small computer - especially recurring contracts which are bid annually. 5. Become certified in purchasing through the National Association of ' Purchasing Management testing process. i Objectives for 1985 1. To provide a better centralized purchasing system. 2. Continue to strive to obtain the best products at the least cost. 3. Continue to strive for the certified purchasing manager certificate through NAPM and the National Purchasing Institute. 46 I. GENERAL FUND • FINANCE -PURCHASING 001-452 ' ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES . 1983 1984 1984 1985 ---------- -------------------- -------- ---- ------- ' 10-001 SALARIES AND WAGES $ 23,018 $ 23,680 $ 23,680 S 25,028 .10-004 EXTRA SERVICES (LEGAL OR OTHER) 0 0 0 0 10-007 LESS REVENUE SHARING (6,091) (10,0001 (10,000) (10,000) 10-019 INSURANCE - LIFE 0 0 0 108 • ' • 10-066 INSURANCE - HEALTH 508 508 730 1,090 - 10-068 PENSION CONTRIBUTION 1,366 1,421 1,421 1,502 I. 10-072 SOCIAL SECURITY TAXES 1,620 1,757 •` 1,755 1,870 TOTAL PERSONNEL SALARIES 20,421 17,366 17,586 19,598 ------------ ------------ ------------ ------------ MATERIALS AND SUPPLIES . - . 15-009 OFFICE SUPPLIES & PRINTING 5,676 7,355 7,355 . 7,500 ' TOTAL MATERIALS AND SUPPLIES 5,676 7,355 7,355 7,500 ----------------------------------- ' CONTRACTUAL SERVICE 20-040 PUBLIC NOTIFICATION 44 75 71 75 .20-044 PUBLICATIONS AND DUES 1,259 1,656 1,656 1,825 ' 20-048 TRAVEL AND TRAINING 456 1,300 0 610 20-063 TELEPHONE EXPENSE 1,306 1,700 2,000 2,000 20-100 MISCELLANEOUS EXPENSE 152 250 250 250 ' TOTAL CONTRACTUAL SERVICE 3,217 4,981 3,977 4,760 ---------- ---------- ' MAINTENANCE 25-081 OFFICE MACHINE MAINTENANCE 31 155 150 250 • ------------------------ ---------- --------- ' TOTAL MAINTENANCE 31 155 150 250 CAPITAL • I99-202 FIXED ASSETS 0 1,200 1,200 0 ------------ ------------ ------------ • ' TOTAL CAPITAL ---- 1,200 - 0 FINANCE -PURCHASING f 29,345 $ 31,057 $ 30,268 $ 32,108 ------------ ------------ ------------------------ ------------------------------------------------- 1 N i'�-40.` t�`t u. [4.. -F 47 GENERAL FUND FINANCE PURCHASING DIVISION 001-452 EXPLANATION OF ACCOUNTS ----------------------- 001-45220-044 PUBLICATIONS&DUES: -- PRODUCT INFORMATION NETWORK DUES ICMA DUES (ASSOCIATE MEMBER) NATIONAL PURCHASING INSTITUTE DUES MISCELLANEOUS REFERENCE MATERIAL VENDOR 1-800 DIRECTORY NATIONAL ASSOCIATION OF PURCHASING MANAGEMENT DUES NAPM REFERENCE MANUALS 001-45220-048 001-45225-081 PURCHASING OFFICER TRAVEL & TRAINING: NATIONAL PURCHASING PURCHASING INSTITUTE CONFERENCES AND MISCELLANEOUS SEMINARS $ PAYMENT OF COSTS TO TAKE NAPM TEST FOR CPM OFFICE -MACHINE -MAINTENANCE: MAINTENANCE FOR CALCULATOR, DICTATING MACHINE AND ONE TYPEWRITER PERSONNEL SCHEDULE ------------------ NUMBER OF EMPLOYEES 1984-----1985--- 1 1 1 1 1 1,255 85 85 100 85 90 1:,0 $------1!825 421 180 $--------561 ' --------250 1 1 BUDGETED 1984 1985 $ 23,680 $ 25,028 pr - U' 48 I I I I L Objectives for.1985 F [1 Fund General .* I Department Finance I Division Data Processing Statement of Purpose - (basic function) To support all city departments by operating the City's computer systems. More specific.areas of responsibility include: supporting the programming unit by being responsive to special requests and scheduling test time; recommending improvements in operations; and protecting the security and integrity of the data through appropriate backup procedures and verifications of requests for information. Specific Goals for 1985 1. To add the Payroll system and the following Police systems a. Uniform Crime Reporting. b. Stolen Goods System. c. Booking and Dispatch. 2. To review the current systems to speed up process and efficiency. 3. To maintain existing systems: a. fund management system; b. investments; c. operating inventory; d. parking tickets; e. shop inventory; f. utility billing; g. municipal court; h. vehicle report. 1...The current computer system is being used in accounting, business office, ;parking tickets, and municipal court. The usage is so great and the mix ofrjobs so computer intensive that it is necessary at this time to <recommend. to the city that another computer be purchased to replace the •c•'.: t .' f.ie.. The following are a few of the reasons for this r ., ....,�.0 r A :•�Y6h.:i�/.,s Y N{d....rv.• v <.. Vyi•t <Rr l fr City of Fayetteville Narrative Explanation Data Processing ' Page 2 a. Faster response time. b. Reports available more timely. c. Each new group that has been placed on the system has slowed it down a little bit more. Now with the police being placed on the computer a faster system is needed. d. The original period of time forecast for the current system was 5 years. We are now at that point and we need to look to the next 5 years. New technology allows systems to be a minimum of four times faster. Cur- rently we are all over ourselves in fighting for usage. This has made for inefficiency by all involved. I C I L I I 1 1 yf .N .., �� C. 50 ' GENERAL FUND FINANCE —DATA PROCESSING .a , •. 041-45�. ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1983 1984 1984 1985 --------- -- ----'----------------------- ----- ------ 10-001 SALARIES AND WAGES $ 57,429 $ 69,852 $ 65,132 S 72,693 10-007 LESS REVENUE SHARING (12,163) (30,000) (30,000) (30,000) 10-019 INSURANCE - LIFE 0 0 0 261 10-066 INSURANCE - HEALTH 1,461 1,524 2,190 3,270 10-068 PENSION CONTRIBUTION 2,137 2,185 2,185 3,528 10-072 SOCIAL SECURITY TAXES 3,947 4,888 4,712 5,312 1 TOTAL PERSONNEL SALARIES 52,611 48,449 44,219 55,084 --------------------------------------------------- MATERIALS AND SUPPLIES I 15-009 OFFICE SUPPLIES & PRINTING - 6,644 6,780 . 6,780 7,458 15-010 MINOR EQUIPMENT 2,447 1,750 1,000 1,750 '. TOTAL MATERIALS AND SUPPLIES 9,091 6,530 7,760 9,208 • ' CONTRACTUAL SERVICE • 20-044 PUBLICATIONS AND DUES 379 1 - 576 500 500 20-048 TRAVEL AND TRAINING 1,262 .3,000 3,000 3,000 20-050 DATA PROCESSING - PAYROLL 0 - 0 1,710 375 - 20-051 PROFESSIONAL SERVICES 692 -. 7,500 0 7,500 20-057 COMPUTER LEASE 56,274 66,504 58,409 69,830 ' 20-065 INSURANCE 0 0 667 800 20-100 MISCELLANEOUS EXPENSE 35 200 200 200 ------------ ------------ ------------ ------------ ' TOTAL CONTRACTUAL SERVICE 58,842 77,780 64,486 62,205 MAINTENANCE ' 25-081 OFFICE MACHINE MAINTENANCE 120 1,200 400 6,000 TOTAL MAINTENANCE 120 1,200 400 6,000 -------------------------------- ------------ ' CAPITAL - MISCELLANEOUS 99-202 FIXED ASSETS 16,675 _- 8,000 8,000 0 TMTai rAP1TA! - wiarru aacnue ih_h75 A.Ann A_nnn n GENERAL FUND FINANCE DATA PROCESSING DIVISION PERSONNEL SCHEDULE NUMBER OF EMPLOYEES 1984 1985 DATA PROCESSING SUPERVISOR 1 1 COMPUTER PROGRAMMER/ANALYST 1 1 COMPUTER IMPUT OPERATOR 1 1 TEMPORARY INPUT CLERK 1 1 OVERTIME/PARTTIME 4 4 BUDGETED 1984 1985 ------------------ $ 27,281 3 28,4 18,304 19,097 14,067 14,4 2,500 2,5 7,700 8,200 - $ 69,852 $ 72,61 --------- --------- --------- --------- I 1 1 1 52 1 1 CITY.4GF.FAYETTEV.ILLE, ARKANSAS I. GENERAL FUND FINANCE - DATA PROCESSING 001-453 ' EXPLANATION OF ACCOUNTS ' 001-45315-010 MINOR -EQUIPMENT: DISKS S 500 'H CANNED PROGRAMS - 1,000 MISCELLANEOUS 250 5 1 ` 001-45320-048 .TRAVEL & TRAINING: ' TRIPS TO REVIEW FMS & POLICE SYSTEMS 3 1,000 TRIPS TO MICRODATA SEMINAR - CALIFORNIA UPDATE TECHINICAL KNOWLEDGE 1,500 MISCELLANEOUS OTHER AS REQUIRED BY FINANCE DIRECTOR 500 '------35000 ' 001-45320-051 PROFESSIONAL SERVICES: NOT USED IN 1984 I. SERVICES RELATED TO REWRITING FMS & S----- 7,500 WRITING OR PURCHASING POLICE PACKAGE AND OTHER NEW PACKAGES 001-45320-057 COMPUTER LEASE $ 69,830 THIS INCLUDES PAYING OFF EXISTING COMPUTER 'LEASE, MAINTENANCE ON EXISTING SYSTEM, AND PURCHASING A NEW SYSTEM UNDER A LEASE PURCHASE AGREEMENT. 001-45325-081 OFFICE -MACHINE -MAINTENANCE THIS INCREASE REFLECTS THE MAINTENANCE ON ' ALL CITY PERSONAL COMPUTERS. THIS IS NOT FOR A MAINTENANCE CONTRACT AND WILL ONLY Thli-BE USED AS NEEDED. $ 6,000 Ytt t ..r: - GENERAL FUND BUILDING - CITY HALL 001-455 PERSONNEL SALARIES ------------------ 10-001 SALARIES AND WAGES 10-007 REVEUE SHARING 10-019 INSURANCE - LIFE 10-066 INSURANCE -HEALTH 10-068 PENSION CONTRIBUTION 10-072 SOCIAL SECURITY TAKES TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES 15-010 MINOR EQUIPMENT 15-011 CLEANING SUPPLIES 15-012 CHEMICALS TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE 20-041 UNIFORMS AN➢ PERSONAL EQUIPMENT 20-054 CONTRACT SREVICES 20-064 UTILITIES 20-065 INSURANCE -VEHICLE AND BUILDINGS TOTAL CONTRACTUAL SERVICE MAINTENANCE 25-080 BUILDINGS AND GROUNDS MAINT 25-161 SMALL EQUIPMENT MAINTENANCE TOTAL MAINTENANCE TOTAL BUILDINGS - CITY HALL r 54 BUDGETED 1985 $ 15,223 (15,000) 66 1,088 914 1,073 3,364 100 1,200 25 1,325 250 31,200 41,000 500 72,950 25,000 50 25,050 $ 102,6B9 GENERAL FUND I. BUILDING - CITY HALL 001-455 EXPLANATION OF ACCOUNTS ------------------------------ 001-45720-054 CONTRACT SERVICES: ----------------- ESTIMATED 1985 BUDGET FOR CONTRACT ' SERVICES INCLUDE THE FOLLOWING: BUILDING MAINTENANCE/CUSTODIAL SERVICES CONTRACT. 18,500 I. MAINTENANCE CONTRACT ON CITY HALL HEATING, COOLING, AND AIR FILTER SYSTEMS. 7,600 I. WEEKLY PLANT CARE AND REPLACEMENT SERVICE. 1,200 WASHING OF EXTERIOR WINDOWS. 1,000 ELECTRICAL AND PLUMBING SERVICES. BOO ELEVATOR MAINTENANCE 2,100 31,200 001-45720-064 UTILITIES: 1985 ESTIMATION TAKES INTO ACCOUNT FULL $-- -41,000 OCCUPANCY AND USE OF RENOVATED CITY HALL FOR A COMPLETE YEAR AND THE ' LIKELIHOOD OF HIGHER UTILITY RATES. C 001-45725-080 BUILDING AND GROUNDS MAINTENANCE: 1 --------------------- - THIS ACCOUNT INCLUDES HANDICAPP .$ 25,000 IMPROVEMENTS AS REQUIRED BY FEDERAL ----- ---- REVENUE SHARING AND BUILDING MAINTENANCE COST OF THE CITY ADMINISTRATION I. BUILDING. PERSONNEL SCHEDULE NUMBER OF EMPLOYEES BUDGETED 1984 1985 1984 1985 ------------------ ------ ------------- CUSTODIAN 1 1 14,623 $ 15,223 i 55 I. I CITY OF FAYETTEVILLE Narrative Explanation I. Fund I Department Division General Inspection - Plannlnb Planning Statement of Purpose - (basic function) The Planning Division of the Inspection -Planning Department administers and enforces the City's Zoning, Subdivision, Master Street Plan, Master Sidewalk Plan and General Plan regulations. Large Scale Developments, building permits, changes in use of property, conditional uses and requests for variances inside the City are all processed through this office. Subdivisions and lot splits, both inside the City and within the designated Planning (or Growth) Area are also processed through the Planning Office. A great deal of the staff's time is spent in answering questions, both over the phone and in person. These questions come from such people as: real estate agents, property owners, developers (both local and out of town), architects, engineers, other cities, and even college classes. This requires a thorough knowledge of the City's planning regulations, as well as a general knowledge of the duties of other departments, and what other agencies or companies may have jurisdiction. Agendas are prepared and materials distributed for : Planning Commission (twice monthly), Board of Adjustment (twice monthly), Plat Review Committee (weekly), Subdivision Committee (twice monthly). Minutes are recorded and transcribed of all the above meetings. Maps and records are constantly updated. Specific Goals for 1985 ' To continue to serve the public to the best of our ability. To get agendas and minutes out speedily and on time. To better train and educate the staff in the applicable codes, bearing in'mind the legal implications inherent in the proper administration of the codes. To have new 1" = 100' plat sheets run and transfer the information from the old, badly worn sheets we are now using. To complete the Update study of the General Plan. To microfilm past records on file in the Planning Office. I I Objectives for 1985: , To extend the training of the staff into such areas as: checking and processing of subdivisions, large scale developments, complicated developments, the principles of planning, etc. To try to find a system for handling of complaints and code violations that works more smoothly, without delays, and which the entire staff understands. yy ' GENERAL FUND .i. rPLANNING ... . g. ,.01-456 ................ BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1983 1984 1984 1985 ----------------- ---------- ------------ 10-001 SALARIES AND WAGES $ 41,640 E 47,643 $ 47,325 $ 52,080 10-004 EXTRA SERVICES 66 0 0 0 ' 10-007 LESS REVENUE SHARING H (4,060) (10,000) (10,000) (10,000) 10-019 INSURANCE - LIFE 0 0 0 238 10-066 INSURANCE - HEALTH 1,481 1,524 2,098 2,937 10-068 PENSION CONTRIBUTION .1,072 1,280 1,752 1,441 10-072 SOCIAL SECURITY TAXES 2,806 3,319 3,220 3,672 TOTAL PERSONNEL SALARIES 43,005 43,766 44,395 50,368 1 ------------------------------------- MATERIALS AND SUPPLIES 15-009 OFFICE SUPPLIES & PRINTING . 2,765 3,340 4,500 4,000 1 15-010 MINOR EQUIPMENT 288 233 400 752 ----------------------------------------------------- TOTAL MATERIALS AND SUPPLIES 3,053 3,573 4,900 4,752 I. --------- ------ ------ ------------ CONTRACTUAL SERVICE . ------------------- 1 20-040 PUBLIC'NOTIFICATION 2,461 3,000 2,900 3,500 20-044 PUBLICATIONS AND DUES 0 150 150 300 20-048 TRAVEL AND TRAINING : 98 600 600 600 1 20-051 PROFESSIONAL SERVICES ._11,641 34,434 21,934 18,000 20-063 TELEPHONE EXPENSE 0 96 0 0 • 20-100 MISCELLANEOUS EXPENSE 296 300 420 460 1 TOTAL CONTRACTUAL SERVICE 14,496 38,580 26,004 22,860 MAINTENANCE . 1 25-080 BUILDINGS & GROUND MAINT. 0 0 . 0 0 25-081 OFFICE MACHINE MAINTENANCE 166 516 800 770 --------------- ----- 1 TOTAL MAINTENANCE 166 516 800 710 CAPITAL - MISCELLANEOUS 99-202 FIXED ASSETS 0 5,800 10,426 3,000 ------------------------ ------------------------ 1 TOTAL CAPITAL - MISCELLANEOUS 0 5,800 10,426 3,000 PLANNING S 60,720 E . 92,235 $ 86,525 3 81,750 ------------ ------------ ------------ ------------ 1 , 1 �• 1 57 PLANNING ADMINISTRATOR SECRETARY PLANNING CLERK PARTTIME/WORKSTUDY OVERTIME GENERAL FUND PLANNING PERSONNEL SCHEDULE NUMBER OF EMPLOYEES 1984 1985 1 1 1 1 1 1 3 3 1 •1 BUDGETED 1984 1985-_I 1984 1985 22,871 $ 23,860 11,275 12,152 11,847 11,311' 0 3,000 1,650 1,757 47,643 $ 52,080 1 1 1 1 cc 58 I GENERAL FUND PLANNING & INSPECTION DEPARTMENT 001-456 EXPLANATION -OF -ACCOUNTS " • 001-45615-009 OFFICE SUPPLIES & PRINTING: COPY MACHINE COSTS - $ 3,000 MANILLA ENVELOPES 200 BLUE -PRINT PAPER 126 , MISCELLANEOUSr- .. 674 ----------------------------- 4,000 ' 001-45615-010 MINOR EQUIPMENT: --------------- „ . ;,.....DRAFTING SCALES, 6 EACH @ #5.00 30 DICTIONARY 20 2 ROLODEX FILES @ *16.00 EACH 32 J2 STAPLER 20 2 PACKAGES FLOPPY DISKS FOR COMPUTER 120 ADDITIONAL PROTECTOR SHEETS FOR SUBDIVISION MYLAR 9001, 30 MICRVIEWER TABLE 250 PRINTER TABLE 250 . 752 001-45620-040 PUBLIC NOTIFICATION: ' PUBLICATION IN NORTHWEST ARKANSAS TIMES $ 3,500 OF PUBLIC HEARING NOTICES FOR ------------ ' PLANNING COMMISION AND BOARD OF ADJUSTMENT MEETINGS AND PUBLICATION OF AGENDA FOR PLANNING COMMISSION MEETINGS. 1 001-45620-044 PUBLICATIONS & DUES: '---------------- - "LAND USE LAW" S 160 "ISSUES FOR THE 80'S" 20 e, "THE PLANNING COMMISSIONER'S GUIDE" F a''rx. � 1Cj'COPIES @ $12.00 EACH 1^.0 y^, :.. i5 i ----- - t • . I .II I i J ... . �� Y •�:. *A .fir' '� � .ry •'. ••• ai." Ali• S, / h. -ti.4. . GENERAL FUND PLANNING & INSPECTION DEPARTMENT 001-456 EXPLANATION OF ACCOUNTS (CONTINUED) 001-45620-051 PROFESSIONAL SERVICES: --------------------- PLANNING OFFICE SHARE OF CONTRACT WITH NORTHWEST ARKANSAS REGIONAL PLANNING COMMISION (AT PROPOSED RATE OF .75 PER CAPITA, 36,608 POPULATION). THE WATER AND SEWER FUND PAYS $5,000 AND THE PUBLIC WORKS FUND PAYS $5,000 MAKING THE TOTAL DUES $27,436. MISCELLANEOUS 00145699-202 FIXED ASSETS ------------ ONE LETTER GUAILTY PRINTER U 60 $ 17,436 564 $ 18,000 $ 3,000 I - CITY.:OF FAYETTEVILLE Narrative Explanation 1 Fund Department Division General Miscellaneous Statement of Purpose - (basic function) The Miscellaneous Department expenses consist of those expenses and 'transfers which do not correspond to any other departmental function. y i • M l . I -: : ii�Slrr yg Specific Goals for 1985 1 Objectives for 1985 1 1 J.: r, C1 PERSONNEL 10-001 SALARIES AN➢ WAGES 10-068 PENSION CONTRIBUTION TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES ---------------------- 15-010 MINOR EQUIPMENT 15-416 SHULER TOWN GRANT/MATERIALS TOTAL SHULER TOWN GRANT/MATERIALS CONTRACTUAL SERVICE 20-058 LEASE EXPENSE - CITY HOSPITAL 20-140 TRANS TO REPLACEMENT FUND 20-142 TRANSFER TO ARTS CENTER TRANSFER TO CITY HALL RENOVATION 20-147 TRANSFER TO FAY. OPEN CHANNEL 20-187 TRANS COMM ADULT 20-190 TRANS. TO C.E.M.S. 20-417 SHULER TOWN GRANT/CONTRACT LABOR TOTAL CONTRACTUAL SERVICE TRANSFER 39-152 TRANSFERS - AIRPORT SUBSIDY 39-164 TRANSFERS - SUBSIDY TO H.M.R 39-191 TRANSFER TO PUBLIC WORKS TOTAL TRANSFER MISCELLANEOUS GENERAL FUND MISCELLANEOUS 001-458 ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 f 22,000 $ 24,200 f 24,200 $ 0 0 0 0 5,000 ------------ ------------ ------------ ----------- 22,000 24,200 24,200 5,000 0 0 0 0 0 0 3,220 0 0 0 3,220 0 219,627 214,719 231,000 237,835 85,000 93,500 93,500 98,175 0 85,888 92,400 95,134 0 0 0 356,753 16,015 0 0 0 2,281 400 206 1,165 57,055 41,440 41,440 46,512 0 0 11,887 2,500 379,978 435,947 470,433 838,074 717,396 50,000 (125,000) 210,500 0 60,000 60,000 60,000 0 151,036 95,236 1,238,571 ------------ ------------ ------------ ----------- 717,396 261,036 30,236 1,509,071 ----------- ------------ ------------ ------------ f 1,119,374 f 721,183 f 528,089 f 2,352,145 62 t • • - C Ir. t . - (F L C' •, I •. Iii:. Ir 1 .: r/ 111.11 ' rr 11 iJ 'I • r 1 .0 r I...Ir �1 v.._ 1 t I II 'i Et`rl`rS EI' TO G.E.Ii }i _ ' THIS is HE. CITY'S CC)1,TRIE, I'I'li)i.I c,IlEi:l;_' FOR OPERATING EXPENSES. �i. •' 001-4593% II Ii ERAL FUND 210,500 ',• ti. HE AIRPORT -- --- u I •CTS AND FAY *•, 4' ARS L',�•.. •y�. n I i r .a r le Yn' ii ln'i)F *.r' • pp. I I , I •I fa f• aT i 1j p `�..• • I l f a y:.[ GENERAL FUND MISCELLANEOUS OPERATIONS 001-458 EXPLANATION OF ACCOUNTS (CONTINUED) ----------------------------------- 001-45839-164 TRANSFER - SUBSIDY TO H.M.R.: ---------------------------- THIS REFLECTS MONEY FROM SURPLUS C.E.C $ 60,000 FUNDS WHICH ARE TO BE USED BY THE ------------ ADVERTISING AND PROMOTION COMMITTEE 001-458=.9-191 TRANSFER TO PUBLIC WORKS FUND ----------------------------- THIS REFLECTS 20% OF THE ESTIMATED 1985 SALES TAX MONEY $ 475,671 THE AMOUNT OF GENERAL FUND RESERVE WHICH WILL BE TRANSFERED TO PUBLIC WORKS AS NEEDED TO FUND MAJOR STREET PROJECTS. 762,900 ------------ 1,238,571 I. d1 :Y. 64 CITY OF FAYETTEVILLE Narrative Explanation Fund GENERAL Department POLICE Division Statement of Purpose - (basic function) ' ? ' Providing police service 24 hours per day; preservation of human life and, property; enforcement of city ordinances and state laws; investigat- ing criminal activity; arrest and detention of the accused; keeping records of activity; collecting all bonds and fines; serving warrants = and subpoenas; and provide programs for crime prevention. }. I!:: I ..: ..- -. ,: , . . . . Specific Goals for 1985 ' Provide planning, organization and utilizing resources; provide public with prompt efficient and courteous service; maintain social order; increase community involvement and awareness; provide training to officers in all areas of police work; and reduce crime ' _ in the city. ', Objectives for 1985 1. Preservation of human life and property; 2. Maintain social order and assist in solving citizens' problems; 3. Enforcement of city and state laws; 4. Investigate criminal activity; 5. Investigate accidents; 6. Provide community relation programs; 7. Provide continual training and develope personal skills; 8. Operate and maintain detention facility; 9. Maintain records of all activity; 10. Give support information to other agencies; . 11. Reduce the crime rate; 12. Educate the public in crime prevention. /i M Y.1_. Y.. .[. ..i W. _ i'3 GENERAL FUND POLICE 001-460 ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1983 1984 1984 1985 ------,---------- ------------ ------------ ------------ ------------ 10-001 SALARIES AND WAGES $ 804,742 $ 905,890 $ 900,500 $ 974,226 10-003 NON -UNIFORMED PERSONNEL 130,300 154,110 140,800 165,896 10-007 LESS REVENUE SHARING 1176,533) (176,533) (176,533) (176,533) 10-019 INSURANCE - LIFE 0 0 0 4,181 10-066 INSURANCE - HEALTH 26,862 31,994 37,330 59,679 10-068 PENSION CONTRIBUTION 37,950 66,785 59,016 70,000 10-069 INSURANCE -PERSONAL LIABILITY 7,277 8,004 11,100 13,175 10-072 SOCIAL SECURITY TAXES 8,714 10,786 9,589 11,696 TOTAL PERSONNEL SALARIES 841,312 1,001,038 981,902 1,122,320 MATERIALS AND SUPPLIES ---------------------- 15-006 CRIME PREVENTION SUPPLIES 15-009 OFFICE SUPPLIES & PRINTING 15-010 MINOR EQUIPMENT 15-011 CLEANING SUPPLIES 15-012 CHEMICALS 15-013 DOG FOO➢ & SUPPLIES 15-014 FOOD TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE ------------------- 20-040 PUBLIC NOTIFICATION 20-041 UNIFORMS & PERSONAL EQUIPMENT 20-044 PUBLICATIONS AND DUES 20-04B TRAVEL AND TRAINING 20-049 POSTAGE 20-051 PROFESSIONAL SERVICES 20-054 CONTRACT SERVICES 20-058 LEASE EXPENSE 20-063 TELEPHONE EXPENSE 20-064 UTILITIES 20-065 INSURANCE -VEHICLES & BUILDING 20-067 INSURANCE -SELF 20-100 MISCELLANEOUS EXPENSE TOTAL CONTRACTUAL SERVICE 1,363 1,590 1,500 1,590 8,964 11,709 12,500 13,750 6,074 8,323 4,212 3,565 2,185 2,800 2,350 2,585 0 250 250 300 0 4,200 1,062 4,200 6,557 ------ 4,665 ----------- 6,000 ------------ 6,930 ----------- 25,143 33,537 27,874 32,920 131 300 300 330 30,015 34,493 30,900 29,310 790 1,080 997 860 9,358 9,600 6,032 6,500 412 550 380 450 3,636 200 100 200 5,839 13,239 6,120 6,000 532 1,632 1,626 1,200 12,925 13,040 16,826 17,640 14,572 16,500 14,800 16,500 3,312 3,200 3,200 3,200 5,020 9,000 1,868 9,000 163 500 150 500 ------- ------------ ------------ ----------- 86,705 103,334 83,299 91,690 r cc • MAINTENANCE 25-079 RADAR MAINTENANCE 25-080 BUILDINGS & GROUND MAINT. 25-081 OFFICE MACHINE MAINTENANCE 25-082 RADIO MAINTENANCE 25-083 VEHICLE & MACHINE MAINTENANCE 25-161 SMALL EQUIPMENT MAINTENANCE TOTAL MAINTENANCE • CAPITAL - MISCELLANEOUS ---------- ------------ 99-110 BUILDING COST 99-200 VEHICLES AND EQUIPMENT 99-202 FIXED ASSETS TOTAL CAPITAL - MISCELLANEOUS POLICE GENERAL FUND POLICE (CONTINUED) 001-460 ACTUAL BUDGETED • 1993 1984 1,174 • 7,013 1,320 • 5,305 56,841 • 0 :71,653 800 5,606 1,500 4,000 81,900 500 100,306 ESTIMATED 1984 325 4,704 1,500 5,543 74,395 200 86,667 BUDGETED 1985 400 6,038 1,540 4,800 95,000 500 108,278 0 0 0 62,100 2,171 105,480 5,500 174,237 B9,965 151,951 11,000 212,616 ------------ ------------ ------------ ------------ • 92,136 263,431 16,500 448,953 --------- --- - • $ 1,116,949 $ 1,501,646 $ 1,196,142 $ 1,804,161 ------------ ------------ ------------ ------------ f • 1 ••'t - _ I. R S , M . i� `• V � n Fn .. — , , I I GENERAL FUND POLICE DEPARTMENT , PERSONNELSCHEDULE ------------------ NUMBER OF EMPLOYEES BUDGETED 1984 1985 19841985_ POLICE CHIEF 1 1 $ 33,553 $ 35,324 ASST. POLICE CHIEF 1 1 27,810 29, CAPTIAN 1 1 25,718 27,35 LIEUTENANT 5 5 112,854 119,4.0 SERGEANT 6 6 118,485 124,0 POLICE OFFICER 37 37 552,236 585,4 DISPATCHER 4 4 52,175 53,5 SECRETARY 1 2 14,472 27,265 POLICE CLERK/MATRON 4 3 40,967 34,4 CLERK/TYPIST 1 1 12,766 12,9 POLICE TELEPHONE OPERATOR 1 1 10,732 9,861 CUSTODIAN 1 1 11,814 12,3W COOK 1 1 5,700 5,9 PARTTIME/WORKSTUDY 0 2,0 OVERTIME 34,485 35,8 HOLIDAY PAY 0 12,0 EDUCATIONAL PAY 0 6,0 1 CONTINGENCY 6,224 6,473 64 64 $ 1,059,991 $ 1,140,1 I I _ a 1 rz r 68 1 `GENERAL FUND; POLICE DEPARTMENT 001-460 EXPLANATION OF ACCOUNTS ----------------------- p U1-46015-009 OFFICE SUPPLIES AND PRINTING: CITATIONS RECEIPTS FOR BONDS AND FINES COMPLAINT REPORTS JAIL SHEETS AND ARREST CARDS PHOTOCOPY SUPPLIES CID MISCELLANEOUS MISCELLANEOUS SUPPLIES WORK. SHEETS OTHER PRINTING JACKETS AND PRISONERS RECEIPTS TO MEET JAIL STANDARDS VEHICLE INSPECTION FORMS CONTINGENCY FOR PRICE INCREASES ' 001-46015-010 I 1 I VU1-46715-V1 I. 1 H I1.' MINOR EQUIPMENT: FLASHLIGHT BATTERIES METAL DETECTOR FOR CID TWO MICRO RECORDERS TWO HEAVY DUTY TYPING STANDS TWO BLUE LIGHTS FOR SUPERVISORS AND CID PHOTOCOPY STAND FOR CID TEAR GAS (REPLACEMENT) DECALS FOR PATROL UNITS PHOTO IDENTIFICATION STAND HAND TRUCK THREE HAND HELD SPOT LIGHTS TO REPLACE MOUNTED SPOT LIGHTS FOR MAN HUNTS • DOG FOOD & SUPPLIES ------------------- DOG FOOD & SUPPLIES REBUDGET MONEY TO PURCHASE NEW DOG 69 985 _T8 380 4,400 1,400 r 332 J7J 349 1,980 200 780 -----1_,750 # 500 4i �i i 600 250 250 125 30i) 240 450 100 ----350 I 3,565 # 1,500 H. 2,700 GENERAL FUND POLICE DEPARTMENT 001-460 EXPLANATION OF ACCOUNTS (CONTINUED) ---------------------------------- 001-46015-014 FOOD THIS REFLECTS THE INCREASEIN FOOD COST S 6,930 PLUS THE INCREASED NUMBER OF PRISONERS ------------ BEING HELD FOR COUNTY AND FEDERAL AGENCIES WHICH WE ARE REIMBURSED. 010-46020-041 UNIFORMS AND PERSONNEL EQUIPMENT: -------------------------------- UNIFORM REPLACEMENT $ 21,675 TURNOVER IN PERSONNEL 5,775 PATCHES 300 AMMUNITION 1,260 HEAVY DUTY CLOTHES FOR K-9 OFFICERS ------------ 300 29,310 ------------ 001-46020-044 PUBLICATIONS AND DUES: --------------------- IACP $ 35 3 CITY DIRECTORIES 225 MISCELLANEOUS 200 LAW BOOKS SINCE THE COURT HAS MOVED 200 4 DICTIONARIES 45 MEDICAL AND PDR DICTIONARY 35 ZIP CODE BOOK 40 APCO 80 860 r L 70 . 9 1 + I. GENERAL FUND POLICE DEPARTMENT 001-460 1 EXPLANATION OF ACCOUNTS (CONTINUED) 001-46020-04B TRAVEL AND TRAINING: FIREARMS $ 1,000 ','DRUG SCHOOL 1,200 ' FINGERPRINT SCHOOL - 400 OTHER SCHOOLS 1,500 JAIL STANDARDS 400 UNEXPECTED TRAVEL 2,000 b 500 001-46020-054 CONTRACT SERVICES: SCHOOL CROSSING GUARD $ 6,000 ------------- Is 6 00C) 001-46020-058 LEASE EXPENSE: -------------- • COMPUTER TERMINAL FROM ACIC i 1,2Ou -. 1,?00 ------------- 001-46020-061 TELEPHONE EXPENSE: --------------------- ' THIS REFLECTS AN INCREASE OVER LAST YEAR $ 17,640 THIS IS DUE TO INVESTIGATIVE WORK AND BACKGROUND CHECK ON NEW APPLICANTS 1 1 ;~ ............. 1 14r aJ R Lry �•+ C/ 71 ).,.i _ _ . GENERAL FUND POLICE DEPARTMENT 001-460 EXPLANATION OF ACCOUNTS (CONTINUED) ----------------------------------- 001-46099-110 CAPITAL BUILDING COST --------------------- NEW ROOF FOR THE POLICE STATION REMODEL POLICE STATION 001-46099-200 CAPITAL VEHICLES AND EQUIPMENT -------------------------- REBUDGET 8 REPLACEMENT PATROL CARS AND 1 ASSISTANT CHIEF'S CAR 6 REPLACEMENT PATROL CARS AND 1 CHEIF OF POLICE CAR 001-46099-202 CAPITAL FIXED ASSETS - --------------- REPLACE COOK. STOVE FOR THE JAIL 2 ELECTRIC TYPEWRITERS COMMUNICATIONS SYSTEM TELEPHONE/RADIO RECORDER 22,100 40,000 62,100 101,637 72,600 174,237 1,281 2,000 182,335 27,000 212,616 72 CITY OF FAYETTEVILLE Narrative Explanation Fund GENERAL . .Department FIRE Division Statement of Purpose - (basic function) -' Complete Fire Protection for the City of Fayetteville, Preservation of Human life and property. Provide Fire suppression and Rescue. Provide Fire Prevention and Safety through inspection, Inservice pre -fire planning and Fire Investigation. Maintain public records of all fires, fire loss, and other information. Provide continous program of technical study, classroom instruction,and practical training in Fire evolutions, Prevention, and inspection that insures the professionalism of all Firemen's abilities end skills. Specific Goals for 1985 To meet the needs of the City with Fire Prevention, Fire Suppression, Safety,and Rescue. Continue our program in Public Fire Education and Safety. Continue our program''in striving for a smoke detector in every home in the City of Fayetteville. Prevent all Fire Deaths in 1985. - Objectives for 1985 `Keep City Manager and the City Board informed of the needs and activities of the Fire Department. :.`:Continue planning and working for a lower Fire insurance rating for the citizens of Fayetteville. Work for a•reduction in property loss in 1985 for the City of Fayetteville. Continue working on .correction of code violations and hazardous conditions. av Continue program which provides study materials and testing for Firefighter ... r,ry r R Only the newer Firemen have not achieved firefighter 111 at this time. •73 ..f;. ` ° .. GI• Wp' -- PERSONNEL SALARIES 10-00! SALARIES SALARIES AND WAGES 10-007 LESS REVENUE SHARING 10-019 INSURANCE - LIFE 10-066 INSURANCE - HEALTH 10-068 PENSION CONTRIBUTION TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES 15-009 OFFICE SUPPLIES & PRINTING 15-010 MINOR EQUIPMENT 15-011 CLEANING SUPPLIES 15-012 CHEMICALS 15-015 FIRE PREVENTION SUPPLIES TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE ------------------- 20-040 PUBLIC NOTIFICATION 20-041 UNIFORMS & PERSONAL EQUIPMENT 20-044 PUBLICATIONS AND DUES 20-048 TRAVEL AND TRAINING 20-051 PROFESSIONAL SERVICES 20-063 TELEPHONE EXPENSE 20-064 UTILITIES 20-065 INSURANCE -VEHICLES & BUILDING 20-067 INSURANCE -SELF 20-100 MISCELLANEOUS EXPENSE TOTAL CONTRACTUAL SERVICE MAINTENANCE 25-060 BUILDINGS & GROUND MAINT. 25-081 OFFICE MACHINE MAINTENANCE 25-0B2 RADIO MAINTENANCE 25-161 SMALL EQUIPMENT MAINTENANCE 25-083 VEHICLE A MACHINE MAINTENANCE TOTAL MAINTENANCE GENERAL FUND FIRE 001-461 ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 ------------ ------------ ------------ ------------ S 898,136 $ 990,620 $ 990,620 $ 1,022,878 (124,670) (131,131) (131,131) (131,131) 0 0 0 3,531 26,196 26,916 35,121 52,775 37,584 49,557 57,900 72,000 ------------ ----------- ------------ ------------ 837,246 935,962 952,510 1,020,053 3,932 1,180 1,180 1,239 18,066 12,844 12,754 1,810 3,316 3,706 3,700 4,000 44 1,484 2,500 2,500 0 4,095 4,008 5,950 25,358 23,309 24,142 21,499 266 250 678 250 29,926 37,175 25,377 32,787 2,629 1,030 1,200 600 2,564 3,625 3,000 4,825 1,420 0 0 0 11,147 12,483 15,322 16,854 22,108 24,200 24,200 26,620 2,724 3,450 4,135 4,960 0 250 490 275 535 200 100 200 73,319 82,663 74,502 87,371 13,594 10,000 3,000 6,000 0 150 100 150 1,962 1,000 5,500 4,500 0 3,000 600 1,100 14,166 11,250 15,000 21,450 ------- ------------ ------------ ----------- 29,722 25,400 24,200 33,200 r 74 ' GENERAL FUND £ s= FIRE 001-461 ACTUAL BUDGETED ESTIMATED BUDGETED I. CAPITAL - MISCELLANEOUS 1983 1984 1984 1985 99-110 BUILDING COST 10,145 0 0 14,000 99-200 VEHICLES AND EQUIPMENT 45,800 10,225 95,578 ' 99-202 FIXED ASSETS 11,710 137,135 . 42,200 168,478 ---------------------------------------------------- TOTAL CAPITAL - MISCELLANEOUS 21,855 192,935 52,425 278,056 ---------------------- ------------ ------------ ' GRAND TOTAL FIRE DEPARTMENT $987,500 $ 1.250,269 $ 1,127_779 $1,440,179 Ir ' PERSONNEL SCHEDULE LI I. NUMBER OF EMPLOYEES BUDGETED 1984 1985 __1984 1985 ____________ FIRE CHIEF 1 1 $ 32,941 $ 35,161 ASSISTANT CHIEF 1 1 25,762 27,758 FIRE MARSHAL 0 1 0 23,860 FIRE CAPTAIN 4 3 85,523 68,758 ' FIRE INSPECTOR 2 1 40,221 16,366 FIRE LIEUTENANT 9 9 182,479 186,538 FIREFIGHTER 36 37 556,109 594,077 ' OVERTIME/CALL BACKS 57,585 48,000 HOLIDAY PAY 0 9,360 EDUCATION PAY 0 1,000 CONTINGENCY 0 12,000 ' 53 53 S 980,620 51,022,878 ------------- 1 ,. 1 7S I GENERAL FUND FIRE DEPARTMENT 001-461 I EXPLANATION OF ACCOUNTS ----------------------- 001-46115-010 MINOR EQUIPMENT: --------------- 8 MATRESSES AND BOX SPRINGS $ 1,500 15 BED SPREADS 300 48 SETS OF BED SHEETS 770 KITCHEN UTENSILS 300 3 MICROWAVE OVENS 750 1 COFFEE MAKER 25 2 DESK CHAIRS 400 2 LAWN MOWERS 700 7 50GARDEN HOSES 150 GUTTERING FOR STATION #5 350 1 MICRO VIEWER 300 10 ANTI -FOG ATTACHMENTS FOR SCBA 350 3 AIR HORNS 825 SHOP TOOLS 590 MISCELLANEOUS REPLACEMENT. 500 7,810 001-46115-012 CHEMICALS: TO REPLACE OR INCREASE THE CHEMICALS $ 2,500 AND DRY POWDER USED AT AIRPORT ON FIRES ------------ AND FOR TRAINING; ALSO TO REFILL DRY CHEMICAL FIRE EXTINGUISHERS USED IN 1985. 001-46115-015 FIRE PREVENTION SUPPLIES: ------------------------ FIRE PREVENTION MATERIAL - HAND OUT LITERATURE (PUBLIC EDUCATION). 3 3,000 FIRE PREVENTION - HAND OUT. 750 FILMS FOR LIBRARY (3) 16MM OR SLIDES. 1,200 OFFICE FORMS. 200 SMALL EQUIPMENT: CAMERA, FILM, SLIDE °< PRODUCTION OF LIBRARY TEACHING AIDS. 200 I BOOKS - RESEARCH 100 MISC: ARSON KIT, MAIL, REPAIRS, BULBS, CLIP BOARDS, DESK ITEMS, TYPEWRITER SUPPLIES. 200 DISPLAY BOOTH - FOR MALL & SCHOOLS - EASELS, TABLE, BULLETIN BOARD, ETC. 100 JR. HIGH FIRE MARSHALL BADGES (70) C $3.00 EACH. THESE KIDS PUBLIC & PRIVATE ARE GIVEN 2 HRS. TRAINING AT STATION. 200 $ -----5,950 ------------ r 76 ♦ n 1 yi GENERAL FUND FIRE DEPARTMENT 001-461 I. EXPLANATION OFACCOUNTS(CONTINUED) ' 001-46120-040 PUBLIC NOTIFICATION: NOTICE OF CIVIL SERVICE MEETINGS AND $ 250 OTHER NOTICES. - 001-46120-041 UNIFORMS AND PERSONAL EQUIPMENT: -------------------------------- REPLACEMENT UNIFORMS $ 21,200 UNIFORMS FOR NEW EMPLOYEES. .2,500 REBUDGET 39 SETS TURNOUT CLOTHES 7,800 '• REBUDGET 35 PAIR GLOVES AND BOOTS 737 FIRE HELMENTS .550 ' ''-----32,787- ' 001-46120-044 PUBLICATIONS AND DUES: ARKANSAS STATE FIREFIGHTERS ASSOCIATION DUES. $ 530 NATIONAL FIRE PROTECTION ASSOCIATION I. DUES. 70 . ' --------600 r •Y ' 001-46120-048 TRAVEL AND TRAINING: ' BOOKS - IFSTA MANUALS, BOOKS FOR STUDY AND RESEARCH, AND STUDY GUIDES. :£ 275 SLIDES 175 C.F.R. SUPPLIES 25 ' RESCUE MANIKIN - USED IN TRAINING 100 FIRE PREVENTION EDUCATION 1,000 FIRE ACADEMY ADVANCE SCHOOLS 1,000 ' OFFICER TRAINING 1,000 ARK. STATE FIREFIGHTERS ANNUAL MEETING 1,250 . '. 41f/..:- p n . 4,825 A to IJv — .................... .. . r. . ------------ die: \ r♦ IIS• : \ 1 1 11 1 . \•. a ' S ; S s T\ t 1. •.J rU la '. 1 n n 11 77 / a• 1 - - - .p 1• r x • q• ..\ � f+v GENERAL FUND FIRE DEPARTMENT 001-461 EXPLANATION OF ACCOUNTS (CONTINUED) --------------------------------- 001-46199-110 BUILDING COST ------------- REPLACE ROOF CENTRAL FIRE STATION 001-46199-200 VEHICLES AND EQUIPMENT ---------------------- CITY'S SHARE OF CRASH TRUCK REBUDGET REPLACEMENT 4 DOOR SEDAN I REPLACEMENT PUMPER 001-46199-202 FIXED ASSETS ------------ COMMUNICATIONS SYSTEM cc 78 $ 14,000 25,000 10,278 60,300 95,578 $ 168,478 1_ CITY OF FAYETTEVILLE,- Narrative Explanation Fund General Department Traffic I Division Traffic 111 _ r Statement of Purpose -(basic function) ' The Traffic Department is responsible for installation and maintenance of traffic signals, parking meters, signs and striping. The Traffic Secretary also handles computer records and billing for outstanding parking ticket balances. We will work with the Public daily in a helpfull and courteous manner. I . r T. • t. I Specific Goals for 1985 ' 1. To improve flow, fuel consumption and delay time by continued use of time base coordination. 2. To monitor and revise existing traffic signal timing plans to obtain optimum traffic flow. ' 3. Develope some type of vandal proof street marker system or prosecute those caught. (This was our #1 problem in 1984.) 1 1 i •. Objectives for 1985 ' 1. Development of better progression by continued monitoring of our existing traffic control equipment. 2. Continue to upgrade obsolete and non-NEMA traffic control equipment. 3. To better organize and communicate with all Traffic Department personnel. r ' . PERSONNEL SALARIES ------------------ 10-001 SALARIES AND WAGES 10-004 EXTRA SERVICES 10-007 LESS REVENUE SHARING 10-019 INSURANCE - LIFE 10-066 INSURANCE - HEALTH 10-068 PENSION CONTRIBUTION 10-072 SOCIAL SECURITY TAXES TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES ---------------------- 15-009 OFFICE SUPPLIES & PRINTING 15-010 MINOR EQUIPMENT 15-012 CHEMICALS 15-023 STREET MARKING MATERIAL 15-024 SIGNS TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE ------------------- 20-041 UNIFORMS & PERSONAL EQUIPMENT 20-044 PUBLICATIONS AND DUES 20-048 TRAVEL AND TRAINING 20-049 POSTAGE 20-054 CONTRACT SERVICES 20-064 UTILTIES 20-065 INSURANCE -VEHICLES & BUILDING 20-067 INSURANCE - SELF 20-100 MISCELLANEOUS EXPENSE 20-106 BAD DEBT EXPENSE TOTAL CONTRACTUAL SERVICE MAINTENANCE 25-081 OFFICE MACHINE MAINTENANCE 25-082 RADIO MAINTENANCE 25-083 VEHICLE & MACHINE MAINTENANCE 25-084 TRAFFIC CONTROL MAINTENANCE 25-161 MAINTENANCE OF SMALL EQUIPMENT TOTAL MAINTENANCE GENERAL FUND TRAFFIC 001-462 ACTUAL BUDGETED ESTIMATED BUDGETED 1993 1984 1984 1985 $ 66,330 $ 80,142 $ 73,805 $ 83,628 96 0 0 0 (10,964) (20,000) (20,000) (20,000) 0 0 0 238 2,539 2,540 2,300 2,604 2,266 2,424 3,076 3,377 4,232 5,716 5,272 6,017 64,499 70,822 64,453 75,864 2,317 3,280 1,900 2,500 699 800 967 1,100 197 200 186 850 640 1,000 2,843 2,000 81397 14,720 13,930 15,000 12,250 20,000 19,826 21,450 358 700 248 450 169 150 236 400 555 500 534 1,000 169 4,260 4,200 10,800 21,654 23,000 18,000 29,000 17,831 20,000 20,000 24,000 554 620 488 585 0 187 3,413 500 570 229 700 100 0 0 16,000 10,000 41,860 49,646 63,819 76,835 83 115 100 110 344 ISO 110 150 2,914 2,000 4,200 5,620 8,525 10,000 11,700 15,000 0 400 100 200 ------- ------------ ----------- ----------- 11,866 12,665 16,210 21,080 ------- ------------ ------------ ----------- 80 i I. GENERAL FUND TRAFFIC CONTINUED 001-462 STAFF I. ACTUAL BUDGETED ESTIMATED BUDGETED CAPITAL - MISCELLANEOUS 1983 1984 1984 1985 ---------- ------ -------- --------- ' 99-200 VEHICLES AND EQUIPMENT $ 0 $ 7,600 $ 6,847 $ 2,000 99-202 FIXED ASSETS 10,165 3,000 2,480 79,910 ----------------------------------------------- I. TOTAL CAPITAL- MISCELLANEOUS 10,165 10,600 __ 9_327 81,910 TRAFFIC $ 140,640 $ 163,733 $ 173,635 $ 277,139 -- ------------------------ ------------ ti I. _ry PERSONNEL SCHEDULE ' NUMBER OF EMPLOYEES BUDGETED ' 1984 --19e5 --- --1984 198 5 ------------ TRAFFIC SUPERINTENDENT 1 1 $ 25,248 $ 26,265 '• PUBLIC WORKS SUPERVISOR 1 1 17,675 18,436 MAINTENANCE WORKER I 0 1 0 10,551 CLERK/TYPIST 1 1 10,681 11,368 PARKING ENFORCEMENT PTIME 1 2 12,036 9,306 LABORER (SUMMER) 4 3 14,062 7,240 OVERTIME 440 462 I. 8 9 M•80_142 383,628 i 1 i 1 . n. •'_•_/_ _4 f . - .N 4 I. GENERAL FUND TRAFFIC DEPARTMENT 001-462 EXPLANATION OF ACCOUNTS ----------------------- 001-46215-009 OFFICE SUPPLIES AND PRINTING: ' ---------------------------- $ 2,500 INCLUDES MISCELLANEOUS OFFICE SUPPLIES & ------------ PRINTING OF 40,000 PARKING TICKETS 001-46215-010 MINOR EQUIPMENT: --------------- MISCELLANEOUS HAND TOOLS $ 500 1 1/3 HP GRINDER 100 AIR HOSE 100 MISCELLANEOUS FURNITURE & WALL MAPS BUILT BY BUILDING MAINTENANCE 400 $1,1uu- 001-46215-012 CHEMICALS: HERBICIDE $ 200 CONTACT CLEANER 150 35 GALLON TOLULENE SOLVENT FOR CLEANING PAINT EQUIPMENT 500 --------- 850 001-46215-023 STREET MARKING MATERIAL: ----------------------- WHITE CROSSWALK PAINT 1,500 YELLOW PARKING LOT PAINT 500 ------------ ------2,000 ' 1 82 I 1 . r r .. I. GENERAL FUND TRAFFIC DEPARTMENT 001-462 ' 001-46215-024 SIGNS: ' INCLUDES ALL MATERIAL FOR SIGNS, S-----15,000 LETTERS, AND SPECIAL SIGNS WHICH WILL NEED TO BE MADE, ' THAT WILL NEED TO BE MADE. 001-46220-044 PUBLICATIONS & DUES: '. MOVITE t 40 NPA 132 DIRECTORY 66 APWA 22 IMSA 40 MISCELLANEOUS PUBLICATIONS 100 ------------------ aoa 001-46220-048 TRAVEL &-TRAINING: • INCLUDES TRIPS TO AHTD IN LITTLE ROCK. ?2. 5 1,000 TRAINING SEMINARS FOR JERRY CORKEN ------ ---- 001-46220-049 POSTAGE: ' 300 CERTIFIED REGISTERED LETTERS/MO. -_---10,800 @ $3.00 EACH ' 001-46220-054 CONTRACT SERVICES: INCLUDES STRIPING STREETS TWICE .T. 23,000 ' AND STRIPING SQUARE AREA WHERE CONTRACTS CANNOT DRIVE THEIR BIG MACHINES RENTAL OF PARKING SPACES IN LOT WEST 6,000 °'OF ICH ,.r $ 29,0050 .�,•" y. t"'u3�:'91p. yy� ' .. ~. . w'N '� • I A n COY e rnJ ./.... ' I41. L i r r I 9y 1 CI L I GENERAL FUND TRAFFIC DEPARTMENT 001-462 EXPLANATION OF ACCOUNTS CONT'D ' 001-46225-084 TRAFFIC CONTROL MAINTENANCE: -------------------------- INCLUDES MAINTENANCE ON PARKING METERS, 3-----15,000- SIGNS & TRAFFIC CONTROLLERS, ALSO UNEXPECTED DAMAGE FROM BAD WEATHER 001-46299-200 VEHICLES & EQUIPMENT: ' -------------------- REBUDGET VERSALIFT RECONDITIONING $ 2,000 ------------ 001-46299-202 FIXED ASSETS REPLACE CONTROLLER AT 15TH ST & HWY 71 $ 3,000 REPLACE CONTROLLER AT GARLAND & NORTH 4,000 TRAFFIC SIGNAL AT MEADOW SREET AND TRAFFIC CONTROLLER AT MOUNTIAN STREET 15,000 IMPROVE SIGNAL AT DICKSON & HWY 71 8,000 COMMUNICATION SYSTEM 22,210 TIME BASE COORDINATION EQUIPMENT AND CONTROLLERS FOR DICKSON STREET 21,000 1 PORTABLE ARC WELDER 1,200 1 LETTER DIE CUTTING MACHINE 2,500 EAST -WEST LEFT TURN LIGHT LOCATED ' AT MAPLE AND GARLAND 3,000 3-----79,910- I 84 L L 1 - - - , I - -- - D) U. Objectives for 1985: ' 1. To train all inspectors and get them certified as Building, Plumbing and Electrical Inspectors. 2. To reduce costs of inspections, without reducing services, by using •..,.,., ,.?r combination inspectors. 3. To microfilm all inspection records and purchase necessary equipment needed 1 to retrieve information from files.' 4. To putral1 inspection records on computer. u . .p l .Y e- eH15 ice' 4. 5 A • h w _ • al.vwb , .f: TK r nk .C:.D. �A ....V T� n.b2� + Y t 4 J e 1 ;Ca -r2 YI 1 ry 1,•S•' i .a �f�rv!!.] rid . ♦}: 85 :v 4lV.s f,.F •• .rXJ+ 3.�J°Ft w vvn, , i'fr.,� s^(II t _ fl r - 4 -.-. , �'ya rY Yj` ♦)'r , +l� k'_}el' i A. - nl 3 '.,�r - -- " .. vW� '?+ • .'Y3tk,:i-/'"a�n. !.!r1.}* f »n-S�. F,1[5i, ' PERSONNEL SALARIES ------------------ 10-001 SALARIES AND WAGES 10-004 EXTRA SERVICES 10-007 LESS REVENUE SHARING 10-019 INSURANCE - LIFE 10-066 INSURANCE - HEALTH 10-068 PENSION CONTRIBUTION 10-072 SOCIAL SECURITY TAXES TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES ---------------------- 15-009 OFFICE SUPPLIES & PRINTING 15-010 MINOR EQUIPMENT TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE ------------------- 20-040 PUBLIC NOTIFICATION 20-044 PUBLICATIONS AND DUES 20-048 TRAVEL AND TRAINING 20-051 PROFESSIONAL SERVICES 20-054 CONTRACT SERVICES 20-065 INSURANCE -VEHICLES & BUILDING 20-067 INSURANCE -SELF 20-100 MISCELLANEOUS EXPENSE TOTAL CONTRACTUAL SERVICE GENERAL FUND INSPECTION 001-463 ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 ------------ ------------ ------------ ------------ t 74,025 $ 81,436 t 95,300 $ 86,404 0 0 0 5,000 (16,244) (20,000) (20,000) (20,000) 0 0 0 303 1,989 2,031 2,660 3,694 2,901 2,979 3,436 4,957 5,062 5,701 6,688 6,207 ------------ ------------ ------------ ------------ 67,733 72,147 88,084 86,565 2,303 2,980 2,175 2,500 0 139 221 619 2,303 3,119 2,396 3,119 220 225 225 236 644 594 594 594 1,957 3,000 3,000 2,850 450 0 800 0 2,543 0 2,694 0 476 661 550 600 0 600 250 600 302 334 410 400 --------- - ------------ ------------ ----------- 6,492 5,414 8,523 5,280 MAINTENANCE 25-081 OFFICE MACHINE MAINTENANCE 83 162 120 150 25-082 RADIO MAINTENANCE 123 300 300 315 25-083 VEHICLES & EQUIPMENT MAINTENANCE 3,627 4,116 6,000 5,321 - ------------ ------- TOTAL MAINTENANCE 3,833 4,578 6,420 5,786 ------------ ------------ ------------ ------------ CAPITAL 99-200 CAPITAL - VEHICLES & EQUIP. 0 0 0 9,500 99-202 CAPITAL - FIXED ASSETS 1,680 26,666 0 22,020 --------- ----------- ------------ ------------ TOTAL CAPITAL - MISCELLANEOUS 1,680 26,666 0 31,520 ------------ ------------ ------------ ------------ INSPECTION t 82,041 $ 111,924 t 105,423 $ 132,270 L; 86 r a:' GENERAL FUND ' INSPECTION I. PERSONNEL SCHEDULE NUMBER OF EMPLOYEES BUDGETED I. _-- ----- ---- -- ------- ---1--1-84 1985 INSPECTION/ PLANNING SUPERINTENDENT 1 1 $ 25,595 S 27,152 CITY CODES INSPECTOR 2 2 41,578 44,295 CLERK/TYPIST 1 1 10,623 11,171 SIDEWALK INSP. PARTTIME 1 1 3,640 3,786 S 5 $ 81,436 $ 86,404 1 ,.. 5-l* N . *� 4 A ... t, 1tC,"9, ,�A. i � r 1 � • � • 1 N Me t 14.13N 4.v ,, .kM.t.. ,i•. f .� a.= ,.. ii 87P 3'rF •.1�.•\.•n� 'IF6 yoga • A • CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND INSPECTION DEPARTMENT 001-463 EXPLANATION OF ACCOUNTS ----------------------- 001-46310-004 EXTRA SERVICES: --------------- THIS AMOUNT WILL COVER THE LAND AGENTS 3------5,000- TIME WORKING IN INSPECTION. 001-46315-010 MINOR EQUIPMENT: --------------- 5 - FLASHLIGHTS $ 100 2 - STAPLERS 29 3 - 50' MEASURING TAPES 36 2 - CAMERAS 100 1 - CHALK BOARD 100 1 - VOLT -OHM -AMP 100 2 - GFI TESTERS 50 MISCELLANEOUS 104 ------------ 619 --------- 001-46320-044 PUBLICATIONS & DUES: ------------------- CITY MEMBERSHIP FEE TO SBCCI S 100 THREE INSPECTORS' MEMBERSHIP FOR ARKANSAS CHAPTER SBCCI 60 INSPECTOR'S MEMBERSHIP FOR ARKANSAS PLUMBING ASSOCIATION 20 ARKANSAS PLUMBING INSPECTORS LICENSE 20 1 - MEMBERSHIP ARKANSAS CHAPTER INTERNATIONAL ELECTRICIANS ASSOCIATION 20 BUILDING & PLUMBING CODE BOOKS WHICH ARE SOLD TO PUBLIC (THIS ALSO INCLUDES CODE BOOKS USED BY DEPARTMENT) 344 ELECTRICAL CONSTRUCTION & MAINTENANCE JOURNAL 30 594 --------- 001-46320-048 TRAVEL & TRAINING: ----------------- ARKANSAS PLUMBING SCHOOL IN HOT SPRINGS REQUIRED ATTENDANCE FOR ALL INSPECTORS S 700 ONE TRIP TO ARKANSAS STATE VICA MEETING 100 TWO TRIPS IN -STATE ELECTRICAL MEETING 400 THREE IN -STATE TRIPS TO SBCCI SCHOOL 450 ONE TRIP TO SBCCI ANNUAL MEETING (F.W, IS ' MEMBER OF SBCCI CODE INTERPRETATION COMMITTEE) 1,200 ------`,850 ------------ ;K 1 1 ' CITY OF FAYETTEVILLE, ARE*.ANSAS GENERAL FUND INSPECTION DEPARTMENT ' EXPLANATION OF ACCOUNTS (CONT.) • ' 001-46399-200 VEHICLES AND EQUIPMENT 1 ONE HALF TON PICK UP WITH PROPANE FUEL $ 9,500 ' 001-46'99-202 FIXED ASSETS :COMMUNICATIONS SYSTEM $ 22,020 I. I. . . .' -- - H:. 1.., - .. .-. H.. . - H- .. . .. 1 . I- -- H 1 - 1 R 4 -- n /, ' V V --------------------------------- e r. id ! V L GENERAL FUND HYDRANT CHARGES 001-464 ACTUAL BUDGETED ESTIMATED BUDGETED CONTRACTUAL SERVICE 1983 1984 ------------ 1984 ------------ 1985 ------------ ------------------- 20-185 HYDRANT CHARGES ------------ S 19,824 $ 20,000 $ 20,000 $ 21,000 ------------ ------------ ------------ ------------ TOTAL CONTRACTUAL SERVICE 19,824 20,000 20,000 21,000 ------------ ------------ ------------ HYDRANT CHARGES $ 19,824 $ 20,000 $ 20,000 $ 21,000 --------------- --------------- ------------ ------------ ------------ ------------ ------------ ------------ ------------ ------------ EXPLANATION OF ACCOUNTS 001-46420-185 HYDRANT CHARGES: THIS REFLECTS A CHARGE FROM THE WATER AND SEWER FUND OF $20.00 PER FIRE HYDRANT FOR MAINTENANCE. 90 I- - - - - - - CITY OF FAYETTEVILLE Narrative Explanation . 4 Fund Department Animal Division General Control Statement of Purpose - (basic function) • To enforce animal control ordinances. The operations of the Animal Shel- ter are administered by the City and the Fayetteville Humane Society through a cooperation agreement dated April 6, 1967 and an operations procedure issued subsequent to 1967. The animal shelter has 24 runs. '-s- Ia Specific Goals for 1985 ' Enforce ordinance better by issuing citations. . Answering device for after hours emergencies. 1 Reduce number of dogs loose for better enforcement. 1 I ' Objectives for 1985: 1. Safest and. best enforcement possible to satisfy citizen's needs. 2. Issuing citations for lack of dog tags. 3. Handing out brochures on rabies and care of dogs and cats. :k PERSONNEL SALARIES 10-001 SALARIES AND WAGES $ 10-007 LESS REVENUE SHARING 10-019 INSURANCE - LIFE 10-066 INSURANCE -HEALTH 10-06B PENSION CONTRIBUTION 10-072 SOCIAL SECURITY TAXES TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES ---------------------- 15-009 OFFICE SUPPLIES AND PRINTING 15-010 MINOR EQUIPMENT 15-011 CLEANING SUPPLIES 15-012 CHEMICALS 15-013 DOG FOOD 6 SUPPLIES TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE - 20-040 PUBLIC NOTIFICATION 20-041 UNIFORMS AND PERSONAL EQUIPMENT 20-048 TRAVEL AND TRAINING 20-051 PROFESSIONAL SERVICES 20-054 CONTRACT SERVICES 20-063 TELEPHONE EXPENSE 20-064 UTILITIES 20-065 INSURANCE -VEHICLE AN➢ BUILDINGS 20-100 MISCELLANEOUS EXPENSE TOTAL CONTRACTUAL SERVICE GENERAL FUND ANIMAL CONTROL 001-465 ACTUAL BUDGETE➢ ESTIMATE➢ BUDGETED 1983 1984 1984 1985 40,309 $ 53,305 4 47,000 $ 54,009 0 (10,000) (10,000) (10,000) 0 0 0 260 1,777 2,035 2,446 3,694 406 1,397 650 1,447 2,692 3,732 3,290 3,808 45,184 50,469 43,386 53,218 1,136 500 490 1,200 346 400 350 400 1,842 2,800 1,350 2,800 2,056 3,000 1,000 2,200 1,910 2,800 1,650 3,000 7,290 9,500 4,840 9,600 174 200 150 200 972 1,400 1,400 1,400 174 350 1,000 1,325 248 0 30 60 666 1,089 1,374 1,375 417 495 550 605 509 1,000 1,000 1,200 317 330 200 330 16 75 50 75 3,493 4,939 5,754 6,570 MAINTENANCE 25-080 BUILDINGS AND GROUND MAINT 7,343 6,150 1,500 1,500 25-082 RADIO MAINTENANCE 128 175 275 300 25-063 VEHICLE AND MACHINE MAINTENANCE 31989 4,700 5,500 6,800 25-161 MAINTENANCE OF SMALL EQUIPMENT 0 300 50 200 ------------ ------------ ------------ TOTAL MAINTENANCE 11,460 11,325 7,325 8,800 C 92 GENERAL FUND ANIMAL CONTROL- 001-465 ACTUAL BUDGETED ESTIMATED BUDGETED ' CAPITAL 1983 1984 1984 1985 .99-200 VEHICLE k EQUIPMENT 0 9,700 9,951 0 99-202 FIXED ASSETS 0 6,200 0 21,018 1 TOTAL CAPITAL ------------ ------------ ------- --- ------ 0 15,900 9,951 •21,018 - -------------------------------------------- ANIMAL CONTROL $ 67,427 S 92,133 $ 71,256 $ 99,206 1 ; ro PERSONNEL SCHEDULE ------------------- NUMBER OF EMPLOYEES BUDGETED 1984 1995 1984 1985 ------------------ ---------- ---------- ANIMAL CONTROL OFFICER 2 2 $ 20,237 19,605 ANIMAL SHELTER OPERATOR 1 1 12,450 12,650 LABORER 1 1 10,818 11,464 OVERTIME 9,800 10,290 ---- ------------- ' ==4= ==4= $_====305===�4j009- 5 tl 1 ) 6iV .• . 1 •. *d� d T . _ x • . Y •• i. ip• • a g • _ 'r Y CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND ANIMAL CONTROL 001-465 EXPLANATION OF ACCOUNTS 001-46515-010 MINOR EQUIPMENT: PURCHASE CHAIN, NEEDLES, SYRINGES, AND $ 400 OTHER EQUIPMENT NECESSARY TO HANDLE - ANIMALS. 001-46520-048 TRAVEL & TRAINING: -------------- SEMINAR ON ANIMAL CONTROL TECHNOLOGY $ 1,325 -------------- 001-46520-054 CONTRACTURAL SERVICES: --------------------- SECURITY AT ANIMAL SHELTER & TERMITE $ 1,375 CONTROL - 001-46525-080 BUILDINGS & GROUNDS MAINTENANCE: ------------------------------- MINOR FENCE AND SHELTER REPAIR Z. 1,500 001-46525-202 FIXED ASSETS ------------ COMMUNICATIONS SYSTEM $ 21,018 cc 94 CITY- OF FAYETTEVILLEt Narrative Explanation Fund Department --Parks & Division General Recreation Statement of Purpose - (basic function) 1. Formulate and implement plans for the development and maintenance of an adequate parks system which will meet the demands and needs of the community. 2. Anticipate and formulate recreation programs of interest to the community thus providing areas for citizens to play and to enjoy their leisure time. ' 3. Coordinate the activities of parks and recreation with other agencies bidding for our time and resources. . 4. To seek adequate financing for parks and recreation programs. Specific Goals for 1985 ' 1. .To make possible recreation opportunities for all. 2. Make possible great variety of recreation activities. ' `., 3. Develop a system of parks for easy access to all citizens of Fayetteville. '4. Provide multiple -use areas adjacent to elementary sbhools or center of residential neighborhood. ' 5. Consider needs based on thorough study and survey. 6. To make best use of funds available so as to preserve public trust. ' 7. To continue the cooperation among city, school, -and Youth Center so as to maximize use of facilities. 1 Objectives for 1985 1. Improve the park maintenance program. 2. •Provide better publicity and public relations to inform the public ' of the Park and Recreation facilities and programs. 3. Establish a City Park Inventory Brochure and Park Blueprints. n I 95 • a City of Fayetteville Narrative Explanation Parks and Recreation Page 2 4. To operate more efficiently. 5. Establish a Master Plan for each park. 6. Upgrade Lake Fayetteville Softball Complex, Wilson Park, Walker Park North, Charles Finger Park, and Combs Park. 96 1. GENERAL FUND PARKS & YOUTH CENTER O01470? • ' ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1983 1984 1984 1985 ----------------- ----- --------- =---------- --- ------- ' 10-001 SALARIES AND WAGES $ 121,657 $ 146-,- 697 $ 142, 000 S 154, 379 10-007 LESS REVENUE SHARING (15,431) (15,431) (15,431) (15,431) 10-019 INSURANCE - LIFE 0 0 0 671 ' 10-066 INSURANCE -HEALTH 4,080 4,571 5,741 8,811 10-068 PENSION CONTRIBUTION 2,056 4,692 2,044 5,324 10-072 SOCIAL SECURITY TAXES .,7,996 10,269 . 9,965 10,965 I. -------- ------------- --- --- TOTAL PERSONNEL SALARIES .120,558• 150,798 144,319 164,719 MATERIALS AND SUPPLIES I. 15-009 OFFICE SUPPLIES & PRINTING 759 1,680 1,680 1,430 15-010 MINOR EQUIPMENT 7,400 3,620 3,620 5,265 ' 15-011 CLEANING SUPPLIES 708 1,250 1,250 1,400 15-012 CHEMICALS 1,457 2,100 - 1,239 3,100 15-017 CONCESSION SUPPLIES 6,268 6,900 7,500 . .. 13,626 • TOTAL MATERIALS AND SUPPLIES 16,592 15,550 15,289 24,821 CONTRACTUAL SERVICE - 20-040 PUBLIC NOTIFICATION 46 50 40 50 20-041 UNIFORMS AND PERSONAL EQUIPMENT 150 60 63 226 20-044 PUBLICATIONS AND DUES 0 200 25 200 20-048 TRAVEL AND TRAINING 943 1,420 1,742 2,661 20-051 PROFESSIONAL SERVICES 4,422 6,200 3,273 5,273 I. 20-054 CONTRACT SERVICES - 335 225 216 6,864 20-058 LEASE EXPENSE 6,818 8,750 9,741 9,380 20-063 TELEPHONE EXPENSE 629 600 850 970 20-064 UTILITIES 15,692 17,151 21,365 23,502 ' 20-065 INSURANCE -VEHICLES & BUILDING 1,532 1,825 730 875 20-067 INSURANCE -SELF 0 400 0 400 20-087 TRANSFER TO HOUSING AUTHORITY 0 2,000 2,000 2,000 20-089 TRAN TO YOUTH & ADULT CENTERS •56,513 72,782 72,782 74,533 20-100 MISCELLANEOUS EXPENSE 958 800 890 1,250 TOTAL CONTRACTUAL SERVICE . . 90,068 112,463 113,777 128,184 ------------ ------------ ------------ MAINTENANCE 25-090 BUILDINGS AND GROUNDS MAINTENANCE 26,665 20,100 22,104 22,550 25-081 OFFICE MACHINE MAINTENANCE 39 80 BO 84 25-082 RADIO MAINTENANCE 66 100 100 120 ' 25-093 VEHICLE & MACHINE MAINTENANCE 16,166 17,766 14,600 19,780 25-161 MAINTENANCE OF SMALL EQUIPMENT 0 3,000 3,000 4,124 25-308 BIKEWAY MAINTENANCE: :;ti 0 500 0 500 25-309 SQUARE GARDEN MAINTENANCE 3,000 10,000 10,000 10,000 •'+5+ 25-418 �y�L}ANDSCAPE MAINTENANCE --0 f 0 0 5,050 'yy�. ja•41 Yi T' iii '.S}� � TOTAL MAINT !.ANCE ..;.�'• ; 47,956 51,546 49,884 62,208 +iY.' „} ,�111' .!�� • L l �.i V V 37 I I I I GENERAL FUND PARKS & YOUTH CENTER 001-470 ACTUAL BUDGETED ESTIMATED BUDGETED CAPITAL - MISCELLANEOUS 1983 1984 1984 1985 99-202 FIXED ASSETS 1,413 41,000 4,426 30,872 99-110 BUILDING COSTS 56,389 22,904 8,145 14,634 99-116 MISCELLANEOUS PARK IMPROVEMENT 0 53,081 17,362 163,045 99-200 VEHICLES AND EQUIPMENT 0 9,000 9,078 12,000 ------------ ------------ ----------- ------------ TOTAL CAPITAL - MISCELLANEOUS 57,802 125,985 39,011 220,551 PARKS & YOUTH CENTER $ 332,976 $ 456,342 $ 362,280 f 600,483 -------------------- -------------------- ------------ ------------ ------------ ------------ ------------ ------------ ------------ ------------ J I I I I I NUMBER OF EMPLOYEES BUDGETED ' I 1984 1985 1984 1985 ------------------ --------------------- PARKS AND REC. DIRECTOR * 1 1 $ 10,112 ;T 10,974 ' P&R ADMINISTRATIVE ASST. 1 1 14,916 16,158 HORTICULTURIST 1 1 15,000 14,643 PUBLIC WORKS SUPERVISOR 1 1 17,939 18,905 MAINTENANCE WORKER I 4 4 43,409 47,331 LEAGUE DIRECTOR * 1 1 6,019 6,417 PLAYGROUND SUPERVISOR 2 2 3,894 3,894 TENNIS INSTRUCTOR 1 1 1,999 1,999 ART AND CRAFTS INSTRUCTOR 1 1 1,999 1,999 TRIP SUPERVISOR 1 1 1,999 1,999 GROUNDSKEEPER (SUMMER) 5 5 13,326 13,326 WOMEN AND GIRLS EXERCISE 1 1 2,025 2,025 CHILDRENS THEATER 1 1 5,040 5,040 CONCESSION MANAGER 1 1 3,120 3,120 CONCESSION WORKER 4 4 1,900 1,900 OVERTIME 4,000 4,000 CONTINGENCY --- -------0- -----649 - - - - 26 26 $ 146,697 3 154,379 * FUNDED IN PART BY THE FAYETTEVILLE YOUTH CENTER. • yaY C 98 I I I I I I CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND PARKS AND RECREATION 001-470 EXPLANATION OF ACCOUNTS ij 001-47015-010 . MINOR EQUIPMENT: - POWER HEDGE TRIMMER GAS 4 - TENNIS NETS VARIOUS PARK SIGNS 1 - WEEDEATER HIGH WHEEL PUSH MOWER BACK PACK AIR BLOWER - 3 GALLON HAND SPRAYERS 1 - CHAIN SAW GARDEN HOSE 400 FT OF 5/8" 3 - WATER SPRINKLERS AIR PACK WRENCH (HEAVY DUTY) ,AIRLESS PAINT SPRAYER PICKUP TOOL BOX •PADLOCKS KEY CHAINS MISCELLANEOUS HAND TOOLS 4 - TRASH RECEPTACLE FOR WILSON PARK 50 - GALLON TRASH BARRELS 4 - BASKETBALL GOAL W/STEEL NET 1 - BACKBOARD 001-47015-011 CLEANING SUPPLIES: ------------------ FLOOR & BOWL CLEANER TOILET TISSUE • TRASH CAN LINERS 001-47015-012 CHEMICALS: HERBICIDE INSECTICIDE MISCELLANEOUS FERTILIZER 001--47020-04{ ..,.,;{UNIFORMS : :.ALLCAPS @ $4.00/EA t.t% b.RK COATS @ $17.00/EA b Yu'''fff y \ � 14.13 fir, .• •...•r: 1 . -. •>i .!•�ik �.*il' IN Ili i� k`�'.•.: 300 450 3350 300 30C 200 100 300 a- 100 300 150 150 150 800 360 250 260 170 ------------ 5,265 400 350 650 $----- 1,400 $ 1,200 100 800 1,000 3,100 64 -------ib-- .-I2 L 1 -- c•_ • . I. `t '4 - . -••.•!!r-.- ' I. CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND PARKS AND RECREATION 001-470 EXPLANATION OF ACCOUNTS (CONTINUED) ---------------------------------- 001-47020-044 PUBLICATIONS &. DUES: ------------------- STATE P & R MEMBERSHIP NRPA 001-47020-048 TRAVEL & TRAINING: ----------------- MAINTENANCE SCHOOL PETTY JEAN NRPA COLORADO PARKS SCHOOL P & R MEETING OTHER VARIOUS ONE DAY MEETINGS ORNAMENTAL & TURF PEST LICENSE HERBICIDE LICENSE TREE SURGEON TEST TREE SURGEON LICENSE LANDSCAPE COURSE IV 001-47020-051 PROFESSIONAL SERVICES: --------------------- MASTER PLAN OF CROSSOVER REBUDGET PARK PLATS & BOOKLETS 001-47020-054 CONTRACT SERVICES: ----------------- CLOSE LAKE FAYETTEVILLE SOUTH 52 @ $7.00/EA CONTRACT W/OTHER CITY DEPARTMENTS (DUMP TRUCKS, BACKHOES, ROADGRADER, BULLDOZER, BUCKET TRUCK, FRONT END LOADER, ETC,) CONTRACT FOR CONCRETE WORK-ASBELL BLEACHERS (SIX) !M . J ft` L. }' a . rdk r 100 } $ 50 150 $ 200 a. 120 1,100 800 200 100 LJ 186 100 30 J $ 2,661 2,000 3,273 5,2 73 364 3,500 3,000 $ 6,864 CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND PARKS AND RECREATION 001-470 EXPLANATION OF ACCOUNTS (CONTINUED) ------- 001-47020-058 LEASE EXPENSE: ICE MACHINE - LAKE FAYETTEVILLE SOFTBALL COMPLEX RENTAL ($70.00 X 5 MONTHS) 5 350 ICE MACHINE - ASBELL CONCESSION ($70.00 X 4 MONTHS) 280 #252 FORD 5-30 A3F BRUSH HOG & MOWER 3,500 • #255 FORD.1400 8 FT BELLY MOWER 2,000 #253 LAWN & GARDEN 165 MOWER 1,250 FORD 1500 REAR MOUNT MOWER 2,OOci $ 9,380 001-47020-089 TRANSFER TO FYC & ADULT CENTER: ------------------------------ YOUTH CENTER (5'/. INCREASE) $ 58,000 ADULT CENTERS DIRECTOR'S SALARY 15,000 SOCIAL SECURITY 1,005 TELEPHONE EXPENSE 528 74,533 001-47020-100 MISCELLANEOUS: EOA SUMMER PROGRAM MISCELLANEOUS A 001-47025-080 I BUILDING & GROUNDS: TILE ASBELL CONCESSION FLOOR PLAYGROUND EQUIPMENT MAINTENANCE 4 YARD TRASH DUMPSTER AT ASBELL PLUMBING REPAIR WORK ELECTRICAL REPAIR WORK (LIGHT BULBS) PAINT TOPSOIL & SAND FOR BALLFIELDS, DOORS, & FENCES CONTINUED S 750 Soo 1,250 200 1,500 600 1,500 1,500 500 1,000 .,... 101 I CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND PARKS AND RECREATION 001-470 EXPLANATION OF ACCOUNTS (CONTINUED) ----------------------------------- 001-47025-080 BUILDING &GROUNDSCONTINUED ----------------------------- GENERAL REPAIRS TO BULDINGS, DOORS, & FENCES 1,500 RESURFACE TENNIS COURTS AT WALKER PARK 3,200 REPLACE 2 DRINKING FOUNTAINS AT ASBELL BALLPARK 1,800 S. LAKE FAYETTEVILLE SOUTHSIDE LIGHTS 1,500 ROOF REPAIR WORK -AT SOFTBALL DUGOUTS 1,000 WALKER PARK CONCESSION ROOF 2,00 ROOF REPAIR WILSON MAINTENANCE (MIDDLE SECTION) 1,000 TREE SERVICE NOT PERFORMED IN-HOUSE 1,000 ASBELL CONCESSION DOOR REPLACE & SERVICE WINDOW REPAIR 1,000 REPAIR CEILING ASBEL GYM 950 REPAIR SQUARE PARKING LOT SPRINKLER SYSTEM --------_00 - $ 22,550 001-47025-309 SQUARE GARDEN MAINTENANCE: ------------------------ THIS IS PAID TO THE PARKS BOARD AND THEY $ 10,000 THE CONTRACT. THE TOTAL BILL IS IN ------------ OF $30,000.00 PER YEAR. I 1 I I I I 102 1 ., . CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND PARKS AND RECREATION 001-470 . EXPLANATION OF ACCOUNTS (CONTINUED) ------------------------------------ 001-47025-418 LANDSCAPE MAINTENANCE: PLANT MATERIAL (NEW & REPLACEMENT) (WILSON PARKING LOT, HIGHWAY 71, PLANTER ISLANDS, SWIMMING POOL, PICNIC AREAS) 2,000 RAILROAD TIES (SURROUND NEW AND EXISTING PLAYGROUND EQUIPMENT, PLANT BEDS, EDGE WALKWAYS) - ` 1,000 MULCHES - PEA GRAVEL, BARK CHIPS, SAND HWY 71, PLANTERS, PLAYGROUND EQUIPMENT, PLANT BEDS 1,000 GRASS SEED & HYDRO -MULCH 750 MISCELLANEOUS 100 3 5,050 ------------- 001-47099-110 BUILDING COSTS p. REBUDGET MONEY TO RELOCATE THE --------------- PARKMAINTENANCE HEADQUARTES $ 14,6'4 ii d ar lr ypC z..• ; 4 a+ ai 1y Il�� ii is Y • , f Ldp ns .rT i a rr e rrl •y"r' ^l t r sf i} •X\ n r♦ •Vklf {Y• L.$I n. .. I CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND PARKS AND RECREATION 001-470 EXPLANATION OF ACCOUNTS (CONTINUED) ' ----------------------------------- 001-47099-116 MISCELLANEOUS PARK IMPROVEMENTS -------------------------------- LAKE FAYETTEVILLE SOFTBALL COMPLEX IMPROVEMENTS 0,000 HANDICAPP COMPLIANCE 50,000 CHARLES FINGER PARK IMPROVEMENTS AND WALKER PARK NORTH IMPROVEMENTS 10,000 COMBS PARK. PORTABLE SOFTBALL BACKSTOPS 5,000 WALKER PARK NORTH: 1 CONCRETE PAD FOR EXISTING PAVILION 1,500 RAILROAD TIES & WOOD SHAVINGS UNDER EXISTING PICNIC FACILITIES 575 EARTH WORK. ON SOUTH END OF PARK 1,700 FINGER PARK: CONCRETE PAD UNDER EXISTING PAVILION 1,000 RAILROAD TIES & WOOD SHAVINGS UNDER EXISTING FACILITIES 200 RENOVATE BARN FOR STORAGE 500 LEVEL PLAYGROUND 400 3 TRASH RECEPTACLES 240 2 PICNIC GRILLS 160 WALKER PARK: 3 TRASH RECEPTACLES 240 2 PICNIC GRILLS 160 1 MERRY-GO-ROUND 820 GREATHOUSE PARK: 1 CLIMBING APPARATUS 250 1 CONCRET PICNIC TABLE 300 REBUDGET 1984 MONEY TO CARRY OUT WILSON PARK MASTER PLAN 30,000 CARRY OUT WILSON PARK MASTER PLAN -----30,000- 163,045 001-47099-200 VEHICLES AND EQUIPMENT ---------------------- 1 3/4 TON PICKUP C V I -----12,000 1 I 104 ' 1 i I 4, CITY OF FAYETTEVILLEC R'KANSAS GENERAL FUND PARKS AND RECREATION 001-470 I. EXPLANATION OF ACCOUNTS (CONTINUED) 001-47099-202 FIXEDASSETS 1 COMBOPLANE GRADING TOOL I 1,500 ' 1 SOZ. POPCORN MACHINE 700 E' 1 HOT DOG MACHINE 551 GASOLINE 3" DISCHARGE LINE WATER PUMP 750 20 GALLON SPRAYER PUMP 500 PARK TELEPHONE INFORMATION RECORDER 800 PORTABLE ELECTRIC GENERATOR .1,000 COMMUNICATION SYSTEM 25,072 '-----30,872 1 1 i 1 1 ' 105 pp� I CITY OF FAYETTEVILLE ' Narrative Explanation Fund I Department Parks and Division ' General Recreation Swimming Pool Statement of Purpose - (basic function) The Parks and Recreation Department is responsible for operating the municipal swimming pool. The pool provides the opportunity for the citizenry to participate in an instructional and recreational acquatic program. It Is the responsibility of the Department to provide a safe, sanitary and well super- vised municipal facility. Specific Goals for 1985 To build an additional wading pool in order to meet the demands of the community To seek the improvement of the quality and/or quantity of the swimming pool's recreational and instructional programs in order to meet the demands of the community. To teach swimming lessons to the residents of the Fayetteville community in a safe and enjoyable environment. To provide a more diversified and quality acquatic program. To improve the bathhouses by adding bathroom stall doors and mirrors. Objectives for 1985 Hire well qualified responsible Pool Manager. Hire well qualified staff. Provide well maintained and clean facility. I J H I I I I Li I I I H Operate 14 weeks. 106 Narrative Explanation • Parks & Recreation • Swimming Pool Page 2 Devise a P.R. program for the pool. Evaluate the acquatic program annually. H. )mil nf:�.:it'i.'+vi'a':=e.. ron . -•Y4 .. ,. r•?'. r . :u = i. • a r. L• 1 1 - I. ri • ♦7; ,..L .y.�iy sf ♦�r.� y •{' J aA J fy a (3• �.•A4 r A �b 4_ r' el • Y.M yvnA \ ,• ZL ', �f.9 • ` I. : AI.rJ ,.{r.J �' .y p, .tYe'. 107 (( , ,• l .5 GENERAL FUND SWIMMING POOL 001-471 ACTUAL BUDGETED ESTIMATED BUDGETED ' PERSONNEL SALARIES 1983 1984 1984 1985 10-001 SALARIES AND WAGES $ 18,819 $ 26,850 $ 27,103 $ 29,050 10-007 LESS REVENUE SHARING (146) 0 0 0 10-072 SOCIAL SECURITY TAXES 1,261 1,880 1,823 2,048 TOTAL PERSONNEL SALARIES 19,934 28,730 28,926 31,098 MATERIALS AND SUPPLIES 15-009 OFFICE SUPPLIES AND PRINTING 126 500 198 350 15-010 MINOR EQUIPMENT 1,126 1,700 1,434 1,485 15-011 CLEANING SUPPLIES 112 250 293 325 15-012 CHEMICALS 3,521 3,500 3,120 4,825 15-017 CONCESSION SUPPLIES 6,820 8,000 8,000 8,400 TOTAL MATERIALS AND SUPPLIES 11,705 13,950 13,045 15,385 CONTRACTUAL SERVICE 20-041 UNIFORMS AND PERSONAL EQUIPMENT 0 124 136 172 20-051 PROFESSIONAL SERVICES 0 0 0 0 20-054 CONTRACT SERVICES 705 800 514 1,610 20-063 TELEPHONE EXPENSE 36B 410 368 500 20-064 UTILITIES 990 2,225 3,500 3,600 20-065 INSURANCE -VEHICLES AND BUILDINGS 95 25 103 125 20-100 MISCELLANEOUS EXPENSE 95 100 68 100 TOTAL CONTRACTUAL SERVICE 2,253 3,684 4,689 - 6,107 MAINTENANCE ----------- 25-OBO BUILDINGS & GROUND MAINT. 2,440 2,860 1,962 2,840 TOTAL MAINTENANCE 2,440 2,860 1,962 2,840 CAPITAL - MISCELLANEOUS - --- 99-110 BUILDING COSTS 397,141 1,650 1,840 23,000 99-202 FIXED ASSETS - 0 3,600 3,447 9,450 TOTAL CAPITAL - MISCELLANEOUS 397,141 5,250 5,287 32,450 ------. -- --- - ------ ' SWIMMING POOL $ 433,473 S 54,474 $ 53,909 $ 87,880 1 108 1 GENERAL FUND U. PARKS AND RECREATION SWIMMING POOL DIVISION ' PERSONNELSCHEDULE R,. - NUMBER OF EMPLOYEES BUDGETED ' 1984 1985 1984 1985 I_ POOL MANAGER " 1 1 3 3,000 $ 3,000 ASST. POOL MANAGER 0 1 0 _ 2,300 LIFEGUARD/INSTRUCTOR 8 10 15,650 14,250 ' CASHIER 2 2 2,800 3,000 BASKET ATTENDENT 2 2 -.11,900 2,900 CONCESSION WORKER 2 .. 2 3,500 . 3,000 1 CONTINGENCY 0 600 U. _15_ 18 $ 26,80- --29,050 •i 1 . '. 11 ♦ 1 1 iY...:3 f / ` r r 4 4 TI#• • /1 •'4 w s a r •,.' T+fwl rrThfr Y .- .�i f� i ,Fr ,\• i ,yi��rY S •rrr �. }�, r v,j; A11 x� 7fy;��5 a}}y s: rv�r 1 i ril • j Ll I CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND PARKS AND RECREATION SWIMMING POOL DIVISION 001-471 EXPLANATION OF ACCOUNTS ----------------------- 001-47115-009 OFFICE SUPPLIES AND PRINTING $ 350 ---------------------------- PRINT SEASON PASSES PUBLICITY FOR POOL BROCHURES VARIOUS SUPPLIES 001-47115-010 MINOR EQUIPMENT: --------------- POOL TEST KIT CHEMICALS $ 100 TWO BAR STOOLS 70 WHISTLES 20 FIRST AID SUPPLIES 50 FIRST AID COT 50 SQUEEGES, BROOMS, WATER HOSES 100 AQUATIC PROGRAM SUPPLIES 100 VARIOUS SIGNS 300 ADDING MACHINE - CONCESSION 150 BASKET PINS 70 THREE TRASH CANS 75 TWO BIKE RACKS 250 TWO TELEPHONES 150 --1,485 - - - , 001-47120-041 UNIFORMS: 18 T-SHIRTS $ 100 18 SUNVISORS ----- ---72- 172 ------------ 001-47120-054 CONTRACT SERVICES: YEARLY MAINTENANCE REPAIR/CHECK OF THE CHLORINATOR $ 50 OPENING AND CLOSING THE POOL 700 BURGLAR ALARM SYSTEM MONTHLY MONOTORING FEE 120 CONNECTING AND DISCONNECTING FEE 140 CONTRACT SERVICES FOR PUMP AND `• ELECTRICAL REPAIR$ 600 S 1,610 :.r. 110 ': °'� :`,;�'�' • I:. nT x i .-• CITY OF FAYETTEVILLE, ARKANSAS . PARKS AND RECREATION ' SWIMMING POOL DIVISON 001-471 t:a ICI ' .. '. .. ._ - c? EXPLANATION OF ACCOUNTS CONT. H! _ - ' 001-47199-110 BUILDING COST . 10:R WADING POOL t23,000 001-47199-202 FIXED ASSETS . I. ,. SHADED REDWOOD BENCHES S 2,200 CHLORINATOR (REPLACEMENT) 1,500 'POOL COVER 2,900 POPCORN MACHINE 700 POOL LADDER FOR HANDICAPPED AND ELDERLY 500 2 COVERED TABLES BESIDE CONCESSION STAND 1,100 I. BUG ZAPPERS 550 $ 9,450 1 . ' Ii ' 1 r � C. l i . f H "11: CITY OF FAYETTEVILLE Narrative Explanation Fund I Department Parks and Division Library General Recreation Statement of Purpose - (basic function) Contribution to Fayetteville Library for operational expenses. Specific Goals for 1985 Objectives for 1985 112 GENERAL FUND ' LIBRARY 001-472 ACTUAL - BUDGETED ESTIMATED BUDGETED CONTRACTUAL SERVICE 1983 .1964 1984 1985 '' 20-065 INSURANCE -VEHICLES & BUILDING •$ 0 $ , 1,408 $ 1,410 $ 1,480 ' 20-086 TRANSFER TO LIBRARY BOARD - 114,952 - 129,108 129,100 146,897 - 99-110 TRANS TO LIBRARY BOARD BUILDING 0. 0 0 35,000 ----------- -------- --- ------- ---- --- -------- TOTAL CONTRACTUAL SERVICE I 114,952 130,516 130,518 183,377 LIBRARY • a $ . 114,952 $ 130,516 $ 130,518 $ 183,377 . p. !, f.. I i1 EXPLANATION OF ACCOUNTS ----------------------- 001-47220-065 INSURANCE - BUILDINGS THIS I5 THE BUILDING INSURANCE ON THE LIBRARY $ 1,480 -------------- 001-47220-086 TRANSFER TO THE LIBRARY BOARD THIS I5 THE FULL AMOUNT REQUESTED BY TH LIBRARY FOR 1985 OPERATIONS. $ 146,897 001-47299-110 ; CAPITAL BUILDING COST . REPLACE ROOF AND NECESSARY CEILING REPAIRS $ 35,000 II' - i _pr s t:,, - - ti q't b w'J r . r Y�fi�aft�,, •: - • ' . J 'r 1,r y r f ,, 3,y' • - .,Y - . hrtSwrrL � •.i '_�.. ,! 113 � iP�j a 11 y S a �', Y.p i - .r t r jr. ,;r�sx w, X f.'a" CITY OF FAYETTEVILLE Narrative Explanation Fund General Department Parks and Division Recreation Lake Recreation Statement of Purpose - (basic function) Lake Fayetteville: Provide a wide range of recreational facilities for the community including fishing, boating, sail boating, softball, hiking, picnicing and general recreational needs. Work cooperative with the Lake Fayetteville Environmental Study Center which is operated by the fayetteville and Springdale School Districts. The Center provides youth with the opportunity to enhance their education with on -site studies of zoological and botanical studies. Lake Sequoyah: Provide the recreational and boating needs of the community. Utilize the Lake as a water resource management facility in connection with the Pollution Control Plant. Lake Wilson: Provide a recreational park and fishing lake to meet the future needs of the community. Specific Goals for 1985 Provide outdoor recreation for the Fayetteville Community. Objectives for 1985 To maintain the present level of services provided by the three lakes. To provide better security measures at the Lake Parks. To continue the fish management activities in cooperation with the Arkansas Game and Fish Management Commission. These activities include studies by the Game and Fish Commission to determine the most optimum balance of the fish population and establishing an aquatic environment most conducive to the sport of fishing. r 11A ' Narrative Explanation Lake Recreation ' Page 2 4 �! ' Continue studies of the water quality and methods of water control of the lakes in consultation with the Lake Fayetteville Environmental Study Center, the University, Washington County Health Department, and the State Department of Pollution Control. , Utilize these valuable resources as a resting place for migratory birds. To upgrade and repair the boatdocks. v, 1 '., - 11 . 1 1 1 15 �' _ _ tx tea... GENERAL FUND LAKE RECREATION 001-473 ACTUAL BUDGETED ESTIMATED BUDGETE➢ PERSONNEL SALARIES 1983 1984 1984 1985 10-001 SALARIES AND WAGES $ 25,210 $ 23,194 $ 23,194 $ 24,317 10-007 LESS REVENUE SHARING 0 (5,146) (5,146) (5,146) 10-019 INSURANCE - LIFE 0 0 0 130 10-066 INSURANCE - HEALTH 11016 11016 1,330 2,180 10-068 PENSION CONTRIBUTION 1,391 756 156 840 10-072 SOCIAL SECURITY TAXES 1,692 1,624 1,624 1,715 ------------ ------------ ------------ -------- TOTAL PERSONNEL SALARIES 29,315 21,444 21,758 24,036 MATERIALS AND SUPPLIES ---------------------- 15-009 OFFICE SUPPLIES & PRINTING 83 500 909 600 15-010 MINOR EQUIPMENT 1,218 600 624 1,300 TOTAL MATERIALS AN➢ SUPPLIES 1,301 1,100 1,533 1,900 CONTRACTUAL SERVICE ------------------- 20-054 CONTRACT SERVICES 0 0 1,500 0 20-063 TELEPHONE EXPENSE 405 400 450 500 20-064 UTILITIES 3,040 2,798 3,867 4,834 20-065 INSURANCE -VEHICLES & BUILDING 83 50 93 115 20-100 MISCELLANEOUS EXPENSE 0 50 81 50 TOTAL CONTRACTUAL SERVICE 3,528 3,298 4,491 5,499 ------------ ------------ ------------ ----------- MAINTENANCE 25-080 BUILDINGS & GROUN➢ MAINT. 5,018 3,143 3,675 5,391 25-081 OFFICE MACHINE MAINTENANCE 0 0 0 0 ------------ ----------- ------------ ------------ TOTAL MAINTENANCE 5,018 3,143 3,675 5,391 CAPITAL 99-110 BUILDING COST 0 7,500 0 800 99-202 FIXE➢ ASSETS 0 0 0 600 ------------ ------------ ------------ ------------ TOTAL BUILDING COST 0 7,500 0 1,400 ------------ ------------ ------------ ----------- LAKE RECREATION $ 39,162 $ 36,485 $ 31,457 $ 38,226 r 11� CITY.:; OF FAYETTEVILLE, ARKANSAS GENERAL FUND 001-473 ♦ EXPLANATION OF ACCOUNTS 001-47315-010 MINOR EQUIPMENT: SIGNSt 200 8 30 GALLON TRASH CANS 200 2 PUSH MOWERS 600 MISCELLANEOUS- - 300 I•,.... 1,300 -♦.�. IJ n�a.'J 001-47320-040 BUILDINGS AND GROUNDS MAINT. RECOVER FURNITURE AT LAKE FAYETTEVILLE CULVERT LOW WATER BRIDGE AT LAKE WILSON LILLY PAD CONTROL AT LAKE FAYETTEVILLE GRAVEL FOR LOADING DOCKS PAINT MISCELLANEOUS 001-47399-110 CAPITAL BUILDING COST ONE STORAGE BUILDING LAKE FAYETTEVILLE $ 300 1,000 „k 1,000 ti7tt� 150 N g 200 2,741 5,391 4yy- I -:I $ 800 001-47399-202 FIXED ASSETS 1 ONE FOUR YARD TRASH DUMPSTER $ ------ 600 4 PERSONNEL SCHEDULE ------------------ ' NUMBER OF EMPLOYEES BUDGETED 1984 1985 1984 1985 C DOCK. OPERATOR 2 2 $ 22,794 3 24,317 CONTINGENCY 0 I. 400 2 2 $ 23,194 4, 2 317 •aJ • . Y \ ,r. L• , ti O • ��,,..r , ,, • + + • W, .iia'- - 'c.. V .iuryy� •r 4 •�• J, ?'• ..._ 117 '' • 'Y Ifs \\d Y^� IpQ i.T 'PUBLIC WORKS FUND . M1 ` `e + TABLE OF CONTENTS NarrativeExplanation.... • .. _. . . . . . . . . . . . . .. . • . . . . . . . . . . . . . . . • . . . . . . • .. 1- 2 r' ProjectedFund Balance............. .. .. ...........•. .. ......... ......... 3 " Revenues ...................: 4 Explanationof Revenues.... •••••......•.•...•.•............. 5 Expense Detail -Street Department. ..i .....:.............................6- 7:' 1Street Department -Personnel Schedule.... .............................. 8 Street Department - Explanation of Accounts.............................9-10 Street Department - Street Maintenance and Construction Detail......11-12-13 a •;. t2 Y- r •1 . ip 1 i[• A!' 1 . U. . •r• n '.j '..._ .e ky+. . hY na a a [• • F /� j1 -y ,' CITY OF FAYETTEVILLE Narrative Explanation 1 Fund ( ' Department Division Public works Street I Statement of Purpose - (basic function) There are 241 miles of streets within the City limits (excluding State and Federal highways) which the Street Department is responsible for maintaining. This maintenance includes minor pot -hole patching, shoulder and base stabili- zation, blading and re -graveling of unpaved streets, slurry sealing and asphalt overlaying paved streets, and reconstructing paved and unpaved streets as needed. The department is responsible for right-of-way mowing, dead tree and brush removal on the right-of-ways, cleaning borrow ditches, catchbasins, drainage tile and general storm drainage system maintenance. Operate the street sweepers on a city wide basis. During periods of inclement weather, streets are maintained for snow and ice control on twenty-four hour per day basis. The Street Department constructs new streets in the Industrial Park r:l;: as needed to accomodate new industries and growth. The department also 'contructs existing as well as new streets to collector and arterial standards to meet the need and requirements of the master street plan. Coordinate with consulting engineering firms, contractors, and developers and monitor con- struction ' of newly dedicated streets to insure specifications and City stand- • ards are complied with. Coorinate with the five utility companies and all other departments to insure functional schedule to keep down time to a minimum SPECIFIC GOALS FOR 1985 • ;To impliment and carry out the 1985 approved budget and work program to a maximum degree of efficiency and effectiveness. Conduct good public relations programs and keep the public informed of public works programs and accomplish- ments. 1 . .: - Objectives for 1985 1. Overlay 4.3 miles of existing streets with asphalt cement hot mix. • 2. Slurry seal 6.5 miles of existing streets. Continued next page I { Street Department Objectives for 1984 continued 3. Participate in the cost of reconstructing 5,250 linear feet of existing streets, Morningside Drive and City Lake Road to indus- trial standards. This is a "Federal Aid Urban", program project. 4. Participate in the cost of reconstructing North Street from Gregg Street to west of Skull Creek to arterial standards in compliance with the master street plan. This is a "Federal Aid Urban", ' program project. 5. Participate in the cost and construction of 1,470 linear feet of new collector street (Drake St.) in compliance with y ' the Master Street Plan. This project continued from 1984. 6. Reconstruct 4,160 linear feet of existing streets incorporating storm drainage, curbs and gutters and rigid pavement to repair failed areas and correct drainage problems. These streets are (1) School Street from Mountain Street to Prarie Street, (2) Maple Street from Gregg Street to Lindell Street and (3) Trust St. from Assembly Drive.to dead end. 7. Construct sidewalks and curbs and gutter as determined by the Board of Directors during budget review and approval. 8. Participate in the Federal Bridge Program as well as budgeting construction of a box culvert and street rehabilitation due to the June flood of 1982. 9. Keep streets clear of snow and ice during periods of inclement weather on a twenty-four hour basis. This usually occurs four to six weeks each year.. 10. Perform routine minor maintenance on streets, curbs, gutters, t sidewalks and drainage structures on an "as needed basis". 11. Operate the street sweepers city wide. ' 12. Respond to emergency evening, holiday, and weekend calls from the Police Department and the City emergency operator on a "per call basis". 13. Other "service call" type projects as assigned. 14. Write original specifications for all replacement vehicles, minor, and heavy equipment to be purchased on competitive bids. 15. Interview, hire and train personnel for vacanies that may occur in the department. Conduct a continuous refresher and original training program for all personnel. a H vUv nnr.c 7 ,,, CITY -OF FAYETTEVILLE ARKANSAS 1985 PUBLIC WORKS FUND PROJECTED FUND BALANCE 1985; 1984 DECEMBER 31, 1983 FUND BALANCE PLUS: ESTIMATED REVENUE 1994 TOTAL ESTIMATED RESOURCES 1984 LESS:ESTIMATED EXPENDITURES ESTIMATED UNRESERVED BAL DEC 31, 1984 PLUS:PROJECTED REVENUE 1985 TOTAL PROJECTED RESOURCES 1985 LESS:PROJECTED EXPENDITURES 1985 ':PROJECTED BALANCE DECEMBER 31, 1985 LESS:RESERVE FOR 1985 PAYMENT To COMM DEV DECEMBER 31, 1985 PROJECTED UNRESERVED BALANCE 0I' 574,517 1,762,874 2,337,387 (1,667,763) 669,624 2,463,946 • _- 3,133,574 (2,921 ,93) 212,177 (36,790) $ 175,387 �a. PROPERTY TAX 3020 PROPERTY TAXES 3030 DELINQUENT TAXES TOTAL PROPERTY TAX SALES TAX 3070 SALES TAX TOTAL SALES TAX INTERGOVERNMENTAL REVENUES --------- GRANT STREET STREET REPAIRS 3221 STATE TURNBACK TOTAL INTERGOVERNMENTAL REVENUES CHARGES FOR SERVICES -------------------- 3321 CONSTRUCTION OTHER DEPARTMENTS 3322 PAYMENTS BY PROPERTY OWNERS TOTAL CHARGES FOR SERVICES MISCELLANEOUS HEALTH INSURANCE REBATE 3500 INTEREST - C.D. 3520 INTEREST - CHECKING ACCOUNT 3550 SALE OF EQUIPMENT 3600 MISCELLANEOUS TOTAL MISCELLANEOUS TRANSFERS 3761 TRANSFER FROM GENERAL FUND RESERVE TOTAL TRANSFERS GRAND TOTAL PUBLIC WORKS FUND REVENUE DETAIL 010-3 ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1965 ----------- ------------ ------------ ----------- $ 198,281 $ 196,730 $ 201,619 $ 208,290 8,000 9,600 9,285 198,281 204,730 211,219 217,575 369,800 369,800 423,058 423,058 429,438 429,438 475,671 475,671 800,529 800,000 901,500 878,400 800,529 800,000 901,500 878,400 --------- ------------ -----------. 64,067 10,000 4,300 10,000 2,424 70,654 10,300 77,000 66,491 80,654 14,600 87,000 4,985 0 1,150 0 64,555 30,000 72,275 30,000 0 7,000 13,000 7,000 0 10,000 10,167 5,000 424 400 14,285 400 69,964 47,400 110,877 42,400 0 151,036 95,236 762,900 ------------ ----------- ------------ ------------ 0 151,036 95,236 762,900 $ 1,505,065 S 1,706,878 $ 1,762,870 $ 2,463,946 O1 4 CITY OF FAYETTEVILLE, ARKANSAS PUBLIC WORKS FUND ' REVENUE DETAIL 010-3 I EXPLANATION-OF-ACCOUNTS 010-33020 PROPERTY TAX:. THIS REFLECTS AN AMOUNT EQUAL TO 80'7 $208,290 1 OF THE ESTIMATED 3 MILLS COUNTY ROAD ------ TAX. 010-33070 COUNTY 17. SALES TAX: 1 -- - --- ---------- THIS IS BASED ON 20% OF $2378,353 ESTIMATED TAX TO BE COLLECTED IN 1985. -$475,671 010-33220 STATE TURNBACk:: I. THIS IS BASED ON RECEIVING TURNBACk: $878,400 OF $24 PER CAPITA. WHICH EQUALS 24 - ---- ' TIMES 36,600 PER THE 1980 CENSUS. 010-33222 1 PAYMENTS BY PROPERTY OWNERS: 1 DRAKE STREET (CARRY OVER FROM 1984) $ 68,854 MISCELLANEOUS $ 1,146 I. .. 3 70,000 010-33500 INTEREST - C.D. THIS IS REDUCED TO DO THE FUNDING OF $ 30,000 STATE PROJECTS. -- ----- 010-33761 TRANSFER FORM GENERAL RESERVE $ 762,900 THIS WILL BE TRANSFERED AS NEEDED TO FUND MAJOR STREET PROJECTS. I. I. .'i. OG1. 5 �. P. I PUBLIC WORKS FUND STREET DEPARTMENT 010-475 ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL 1983 1984 1994 1985 ------- - ----------------------- ----------- ----------- 10-001 SALARIES AND WAGES $ 376,474 $ 448,551 $ 435,000 $ 482,015 10-002 COST ALLOCATION 90,000 95,183 95,183 102,284 10-005 LAND AGENT 0 600 600 5,000 10-012 INSURANCE - LIFE 0 0 0 1,949 10-066 INSURANCE -HEALTH 12,908 13,712 16,858 25,525 10-068 PENSION CONTRIBUTION 11,415 17,820 11,931 22,598 10-071 UNEMPLOYMENT INSURANCE 1,835 6,054 1,000 1,000 10-072 SOCIAL SECURITY TAXES 25,542 30,277 30,412 34,315 10-198 WORKERSCOMPENSATION PREMIUM TAX 0 - 420 353 371 10-007 LESS REVENUE SHARING 0 (300,000) (300,000) (300,000) TOTAL PERSONNEL 518,174 312,617 297,237 375,057 ------------------------------------------------- MATERIALS AND SUPPLIES 15-009 OFFICE SUPPLIES & PRINTING 1,104 1,622 1,622 1,703 15-010 MINOR EQUIPMENT 4,687 5,095 5,095 5,350 15-011 CLEANING SUPPLIES 357 636 636 650 15-012 CHEMICALS 4,201 15,275 10,000 12,227 15-021 HOT MIX, ASPHALT, AND GRAVEL 261,434 215,349 225,000 307,71! 15-025 CONSTRUCTION MATERIALS 21,940 48,319 45,000 147,049 15-036 SAFETY DEVICES 2,850 3,074 2,214 3,228 ------------ ----------. ------------ ------------ TOTAL MATERIALS AND SUPPLIES 296,573 289,370 289,567 477,918 CONTRACTUAL SERVICES ------------------- 20-040 PUBLIC NOTIFICATION 34 150 150 150 20-041 UNIFORMS AND PERSONAL EQUIPMENT 4,288 4,890 4,530 5,135 20-044 PUBLICATIONS AND DUES 325 545 545 437 20-048 TRAVEL AND TRAINING 4,041 3,800 3,500 3,990 20-050 DATA PROCESSING 578 2,873 780 819 20-052 AUDIT EXPENSE 2,789 8,480 1,808 1,898 20-051 PROFESSIONAL SERVICES 42,205 13,250 10,000 102,770 20-054 CONTRACT SERVICES 558,314 716,446 406,500 1,212,544 20-060 CONTRACT SERVICES REFUNDED 0 0 0 0 20-062 UTILITY RELOCATION 9,003 58,000 59,359 41,250 20-063 TELEPHONE EXPENSE 3,237 3,787 4,200 4,410 20-064 UTILITIES 103,549 120,000 118,000 138,125 20-065 INSURANCE -VEHICLES & BUILDING 4,542 6,320 7,047 8,456 20-067 INSURANCE -SELF 267 600 2,365 3,000 20-100 MISCELLANEOUS EXPENSE 153 500 750 500 ---------- ------------ ------------ ----------- TOTAL CONTRACTUAL SERVICES 133,325 939,641 619,534 1,523,484 OG( 6 $ 4, w 1 PUBLIC WORKS FUND STREET DEPARTMENT CONTINUED 010-475 I. ACTUAL BUDGETED ESTIMATED BUDGETED • MAINTENANCE 1983. 1984 1984 1985 ' 25-080 BUILDINGS AND GROUNDS MAINTENANCE 1,207 3,000 1,400 3,000 25-081 OFFICE MACHINE MAINTENANCE 0 150 0 100 25-082 RADIO MAINTENANCE 437 1,000 625 625 I. 25-083 VEHICLES 6 EQUIPMENT MAINTENANCE . 157,443 179,272 160,000 197,608 • TOTAL MAINTENANCE 159,087 163,422 162,025 201,333 ----------- - I. CAPITAL 99-200 VEHICLES AND EQUIPMENT 98,691 308,050 169,400 210,400 ' 99-202 FIXED ASSETS 0 0 0 83,771 99-210 EASEMENTS 148,805 28,000 130,000 49,430 I. TOTAL CAPITAL 247,496 336,050 299,400 343,601 BRAND TOTAL PUBLIC WORKS f 1,954,655 f 2,061,100 $ 1,667,763 S 2,921,393 1 II I . i I .. • ti Y , OOC 7 PUBLIC WORKS FUND STREET DEPARTMENT PERSONNEL SCHEDULE ------------------ NUMBER OF EMPLOYEES 1984 1985 STREET SUPERINTENDENT 1 1 ASSISTANT SUPERINTENDENT 2 2 PUBLIC WORKS SUPERVISORS 5 5 MAINTENANCE WORKER III 6 6 - MAINTENANCE WORKER II 5 5 PUBLIC WORKS AIDE 1 1 MAINTENANCE WORKER I 8 8 PARTTIME SUMMER 4 4 OVERTIME/CONTINGENCY - -2 nfl 00L 8 1 I. BUDGETED 1984--------1985--- , 27,694 S 29,677 41,354 44,103 95,664 98,651 86,896 93,338 66,527 70,734 12,178 13,272 83,221 95,592 12,000 12,480 --2..,017- --24,168- S 448,551 $ 482,015 1 I PUBLIC WORKS FUND STREET DEPARTMENT • 010-475 EXPLANATION OF ACCOUNTS --------=-------------- 010-47515-009 ------------------- OFFICE SUPPLLIES PRINTING WORK ORDERS SCRATCH FADS FILE FOLDERS NOTEBOOKS AND BINDERS COPIER SUPPLIES COPIER LEASE MISCELLANEOUS 7 010-47515-010 MINOR EQUIPMENT S.H.S. PT. SHOVELS 15 @ $18. • L.H.S. PT. SHOVELS 15 @ $16 L.H.R. PT. SHOVELS 15 @ $16 • #10 ALLUM. SCOOP • 5 TINE PITCH FORKS 6 @ $25 • SLEDGE HAMMER 2 @ $25. PICKS AND MATIX 4 @ $30 STREET BROOMS .12 @ $15 JANITOR BROOMS (SLURRY SEAL) 36 @ $17 HANDLE ASSORTMENT MISCELLANEOUS HAND TOOLS PRUNERS AND WEED HOOKS 4 @ $25 WEED EATERS 2 @ $420 WEED EATER SUPPLIES • REPLACEMENT PARTS 3 GALLON SPRAYER 2 @ $40 20' TAPE MEADURES 4 @ $18 100' TAPE MEASURERS 2 @ $25 2 SETS SQUEEGEE RUBBER (SLURRY SEAL) GAS CANS CHAIN SAW PARTS 010-47515-012 CHEMICALS 185 TON MEDIUM ROCK SALT 50 GALLON ROUND -UP HERBICIDE OXYGEN — ACETYLENE 450 50 • 100 • 50 150 • 780 �3 1,703 270. 240 240 a- 150 50 120 180 612 300 600 100 840 325 J<J 300 • 80 (a.- 50 500 150 145 5,350 7,400 4,650 177 12,227 aac 9 PUBLIC WORKS FUND STREET DEPARTMENT 010-475 EXPLANATION OF ACCOUNTS ----------------------- 010-47515-036 SAFETY DEVICES BATTERIES FOR BARRICADE LIGHTS $ 244 FLAGS, VEST, TRAFFIC CONES 556 BARRICADES 1,692 WARNING SIGNS 612 MISCELLANEOUS 124 t 3,228 010-47520-041 UNIFORM AND CLOTHING ALLOWANCE STEEL TOE SAFETY SHOES 35 PR. @ $58 $ 2,030 INSULATED COVERALLS 35 PR. @ $47 1,645 HARD HATS AND WINTER LINERS 315 COVERALLS FOR SLURRY SEAL 500 OVERSHOES AND GUM BOOTS 367 RAINSUITS 158 SAFETY GLASSES 120 $ 5,135 010-47520-044 PUBLICATIONS AND DUES --------------------- APWA DUES (2) $ 100 ARKANSAS MUNICIPAL LEAGUE (2) 100 CITY DIRECTORY 90 DODGE GUIDE FOR CONSTRUCTION EQUIPMENT 50 POSTAGE ON COMPLIMENTARY PUBLICATIONS 25 MISCELLANEOUS 72 $ 437 010-47520-048 TRAVEL AND TRAINING APWA ANNUAL PUBLIC WORKS CONGRESS AND EQUIPMENT SHOW $ 1,590• ATTENDANCE OF SELECTED SEMINARS CONDUCTED BY AHTD,UOFA,AND OTHER AGENCIES 2,400 $ 3,990 CO` 10 PUBLIC WORKS FUND STREET DEPARTMENT " 010-475 EXPLANATION OF ACCOUNTS Q?10-47599-200 ' VEHICLES AND EQUIPMENT ..REBUDGET STREET SWEEPER REBUDGET DUMP TRUCK 1000 GALLON OIL DISTRIBUTOR ' VIBRATORY ROLLER 1 CREW CAB TON PICK UP I. 010-47599-202 FIXED ASSETS COMMUNICATIONS SYSTEM 1 1.. I. I 62,145 43,655 30,000 61,600 13,000 210,400 $ .83,771 1 \ y �2�§|m&�|| $ k E|k�§ `(||||B §|!,||,a $f/ $- |||■ . ■ - . WB|E|§( | E■§||§§t&|2|$Ee|§$||■■§| || . ■■ - gym■!m�■!; ;r;;;2«;| ■@§||■■■■IRA .; 2|[||2■ f;| _■ |!E§B| ;.- -[| ■. ._. .■ $f§% --{§-)t ${ti{ {kn.-- SI {■■k gE■■%tik■%k52 7 .. r N O r p 1 p R py� '� '€ • a pNi O C 1" `O pT 1 ; r ! N T Z • O 1 J 1 � < I • m, a C I U R � rr• T T T m N i r m m • a 1 1�• 6 pa YI p p . � D � 9y" r .�p' p � r r In In N �,ar N 16 IQi may^ O O In T F i `F. iD 8 L� a s I6 T x I IY•I ' T Ir•1 r i D r Iw L� T yOy _ .fi 1 fl 1 Illrrr,,, sT O O a I^ N ^ C i m s i E 6 L^ m i y oy - 3. 1 M 1„Y '•I . 1I'''11 E N �. F N O N p n_ P pr _ _ i �Fr1 ILL•1 r i e . � a T _ D fa'I = 1- . p P ; p p T 1 • . � I•I In � T V O S P P T i CC T D •�1 VN• ' r p O . 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V t• .tn O pD V I O a 0 i N 0 _O 0 P W I i- ICT- •� L O I yWp y N pN N pO u1 10J N V I r O m yiDl • 1 N N < O O O N M r O I N y to I I;iY ..Cote S 8 8 Pb• o �FtU � • 1 1 N r O • I 1 n e L { I E 4 1 M L 1 { C O • 1 I r 1 L v I a • I L r i r I i La •< 1 O r Y — Y 1 r.p • • 1 _• _Ni L u i O Is O - N O I N 0: O m O O Cl 1 O L I - I € a • 1 I In r • 1 n L P 1 p N d N — — — aa P O N m O Y I • 1 i V I W P m O O N O m 0- — r 1' • N 1 N 11 O 0 0 O b a 0 La - - N O P O V V 1 L- I O r H O O O O 0 N V O O P M < a' Ilfj1 ' �.14 I - WATER AND SEWER FUND TABLE OF CONTENTS ----------------- PAGE • - FUND EQUITY - SCHEDULE A. . . . • • • • . . . . . . . . . _ - . . . . . . . 1 REVENUES AND EXPENSE SUMMARY - SCHEDULE B........... CAPITAL REVENUE AND EXPENSE SUMMARY - SCHEDULE C.......3 REVENUE DETAIL - OPERATING, NONOPERATING, & CONTRIBUTIONS IN AID OF CONSTRUCTION.... .... ."....... .4 REVENUES - EXPLANATION OF ACCOUNTS .....................5-e 'WATER SUPPLY AND TREATMENT DETAIL................'......9 TRANSMISSION AND DISTRUBITION NARRATIVE................10-12 TRANSMISSION AND DISTRUBITION DETAIL...................13-20 SEWER MAINTENANCE AND COLLECTION NARRATIVE.............21-25 t. SEWER MAINTENANCE AND COLLECTION DETAIL................26-35 POLLUTION CONTROL PLANT NARRATIVE.....`............:....36-39 POLLUTION CONTROL PLANT DETAIL.... - . .. .......... . . . . .40-49 CUSTOMER ACCOUNTING AND COLLECTION NARRATIVE...........50 CUSTOMER ACCOUNTING AND COLLECTION DETAIL.............51-57 ADMINISTRATION AND ENGINEERING NARRATIVE...............5B-60 ADMINISTRATION AND ENGINEERING DETAIL..................61-65 DEBT SERVICE RESERVE. - a use s N .a a. a • u . . . • . . . . saeae a • a a. 66 CAPITAL BUDGET CAPITAL REVENUE AND EXPENDITURES .......................67 TRANSMISSION AND DISTRUBTION...........................68-7.3 SEWER MAINTENANCE AND COLLECTION... ..• . ae*u�a�.uu sate .7479 POLLUTION CONTROL PLANT...•:..........................80-81 CUSTOMER ACCOUNTING AND COLLECTION.....................82-84. ADMINISTRATION AND ENGINEERING .........................85-86 t SCHEDULE 'A' CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND STATEMENT OF CHANGES IN FUND EQUITY FOR THE YEAR ENDING DECEMBER 31, 1965 AND 1984 RETAINED EARNINGS I. UNRESERVED CONTRIBUTED .,. ----------------------.. CAPITAL RESERVED DESIGNATED --UNDESIGNATED 7`'' TOTAL^i. BALANCE DECEMBER 31, 1983 $ 13,265,546 S 2,400,470 $ 33,076 $ 6,504,104 $ 22,203,196 NET INCOME 683,644 ¢; 683,644 • CONTRIBUTIONS IN AID OF CONSTRUCTION FEDERAL GOVERNMENT 0 STATE CONSTRUCTION 0 " , 0 OTHER 499,905 499,905 ,.;----------- ---- ----- -------- -- - ------- --------------- H TOTAL CONTRIBUTIONS IN AID OF CONST. 494,905 0 0 0 449,905 .. - -- ' ESTIMATED DECEMBER 31, 1984 1. 13,765,451 2,400,470 33,076 7,187,746 23,3B6,745 -. -. - - .x.. • NET INCOME „ 664 384 .z' I , b64,384 • CONTRIBUTIONS IN AID OF CONSTRUCTION ::,'' . <,•.:. FEDERAL 60VEANMEHT 0 0 STATE CONSTRUCTION .0 a. >.:. • p OTHER•486,970 486,970 ----------------------------- --------------- --------------- --------------- TOTAL CONTRIBUTIONS IN AID OF CONST. 486,970 0 0 0 486,970 ------------- --------------- --- ----- - ------ •PROJECTED DECEMBER 31, 1984 $ 14,252,421 $ 2,400,470 $ 33,076 $ 7,852,132 $ 24,538,099 .. °d},. , , i ♦ I n iV y��4n 1F.yJ ••A mhf - _ 1 . .. 4 ivI •..3_ re • :• ➢ e ` i r : }" fi(y.. i yn ♦' n i. ° ♦ > t}.S fl.i Ii' II .a ♦a !.I l< • ^ rx w4 'a •♦ rNy vY l°K Pvini'�o l'tl.bl fc Y��ie'F I• <. U •(�,. S .I Y, •• ylV• fr' L r • y <a fi r SCHEDULE 'B CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND REVENUE AND EXPENSE SUMMARY FOR THE YEARS ENDING DECEMBER 31,1985; 1964; AND 1983 ACTUAL 5 MONTHS - BUDGETED ESTIMATED BUDGETED OPERATING REVENUES 1983 1984 1984 1985 WATER SALES $ 1,088,820 2,426,970 2,566,960 2,796,378 SEWER SERVICE CHARGES 981,142 2,565,000 2,708,120 2,962,010 FIRE PROTECTION CHARGES 18,751 43,500 45,500 41,000 MISCELLANEOUS 18,414 40,000 47,660 49,600 BEAVER WATER REIMBURSEMENT 48,602 12,000 32,132 20,000 ----------------------------------------------- TOTAL OPERATING EXPENSES 2,155,729 5,087,470 5,400,372 5,874,988 OPERATING EXPENSES ------------------ MATER SUPPLY AND TREATMENT 419,722 990,800 1,015,000 1,101,800 WATER TRANSMISSION AND DISTRIBUTI 149,530 584,450 501,622 441,460 SEWER MAINTENANCE AND COLLECTION 141,204 400,390 430,370 527,540 POLLUTION CONTROL 390,184 1,136,820 1,021,092 1,163,941 CUSTOMER ACCOUNTING AND COLLECTIO 169,791 399,077 381,269 429,198 ADMINISTRATION AND ENGINEERING 132,872 270,843 271,064 338,774 ------------ ------------ ------------ ------------ TOTAL OPERATING EXPENSES 1,403,303 3,782,380 3,620,416 4,002,713 ----------- ------------ ------------ ------------ NET OPERATING INCOME (LOSS) BEFORE DEPRECIATION 752,426 1,305,090 1,779,956 1,872,275 LESS DEPRECIATION OF PROPERTY AND EQUIPMENT (354,359) (985,292) (906,001) (993,338) ------------ ----------- ------------ ------------ NET OPERATING INCOME (LOSS) 398,067 319,798 873,955 878,937 ------------ ----------- ------------ ------------ NONOPERATIN6 REVENUES (EXPENSES) ------------------------------- RENTAL INCOME 910 246 2,525 2,520 INTEREST INCOME 112,839 10,000 365,410 279,100 TRANSFER FROM OTHER FUNDS 0 0 0 0 GAIN ON SALE OF CAPITAL 0 12,000 26,880 15,000 SALES TAX - CITY 11 479,026 3,600,000 3,225,000 3,386,250 OTHER 23,504 10,000 23,331 11,150 BOND INTEREST & PAYING AGENTS FEE (177,470) (443,013) (441,393) (426,669) AMORTIZATION (8,606) (20,654) (20,654) (20,654) TRANSFER TO SEWER BONDS (494,992) (3,600,000) (3,371,410) (3,461,250) NET NONOPERATIN6 INCOME (LOSS) (64,789) (431,421) (190,311) (214,553) ------------ ----------- ----------- ------------ NET INCOME (LOSS) TO RETAINED EARNINGS (SCHEDULE A) $ 333,278 $ (111,623) $ 683,644 $ 664,384 • s' i ,h, I I SCHEDULE °C° CITY OF FAYETTEVILLE, ARKANSAS HATER AND SEWER FUND CAPITAL REVENUE AND EXPENDITURE SUMMARY YEAR ENDING DECEMBER 31, 1965, 1984, AND 1983 • ACTUAL BUDGETED ESTIMATED BUDGETED 1963 1984 1984 1985 ' ------------ CONTRIBUTIONS IN AID OF CONSTRUCTION ------------- I. EPA STUDIESf 0 $1,200,000 f 0 $ 0 GRANTS STATE HIGHWAY DEPARTMENT . 6,875 ..30,000 48,165 0 ,WATER CONNECTION FEES 20,915 60,000 .81,750 111,350 ' SEWER CONNECTION FEES 19,780 50,000 51,475 55,620 RURAL WATER TAPS -8,045 15,000 18,515 20,000 CONSTRUCTION CONTRIBUTIONS 14,423 300,000 300,000 „300,000 ------------ ----- ------------ ', TOTAL CONTRIBUTION IN AID OF CONSTRUCTION f 70,838 f 1,655,000 - f 499,905 f 486,970 ----------------------------------------------------- CAPITAL EXPENDITURES -------------------- WATER SUPPLY AND TREATMENT f 0 f 0 f 0 f 0 TRANSMISSION AND DISTRIBUTION 138,665 296,140 256,426 405,610 SEWER MAINTENANCE AND COLLECTION 290,594 337,850 430,826 311,036 POLLUTION CONTROL 664,118 1,672,903 985,600 48,675 ' CUSTOMER ACCOUNTING AND COLLECTION 28,406 59,726 29,110 113,703 ADMINISTRATION AND ENGINEERING . 0 54,000 • . 0 25,278 ------------------ ------ -------- ' TOTAL CAPITAL EXPENDITURES f 1_121_783 f 2,420,619 $ 1_701_962 $ 904,302 H U U. i I CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND REVENUE DETAIL - OPERATING - NONOPERATING - CONTRIBUTIONS IN AID OF CONSTRUCTION (CAPITAL) FOR THE YEAR ENDING DECEMBER 31, 1984; FIVE MONTHS ENDING DECEMBER 31, 1983; AND YEAR ENDED JULY 31, 1983 ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 ------------ ------------ ------------ ------------ OPERATING REVENUES 3345 WATER SALES $ 963,104 $ 2,160,003 $ 2,278,880 $ 2,482,559 3346 WATER SALES - RURAL 125,716 266,967 288,080 313,819 3348 SEWER CHARGES 981,142 2,565,000 2,708,120 2,962,010 3349 FIRE HYDRANT 6 PROTECTION CHARGES 18,751 43,500 45,500 47,000 3358 BEAVER WATER ADJUSTMENT 48,602 12,000 32,132 20,000 3360 MISCELLANEOUS 18,414 40,000 43,160 45,000 3363 SERVICE CHARGES - BILLED 0 0 4,500 4,600 ----------------------------------------------- TOTAL OPERATING REVENUES 2,155,729 5,087,470 5,400,372 5,874,988 ----------------------------------------------- NONOPERATING REVENUES 3073 Ii CITY SALES TAX - BONDS 479,026 3,600,000 3,225,000 3,386,250 3341 RENT OF PROPERTY 910 2,460 2,525 2,520 3357 INVENTORY SALES 951 0 4,385 4,500 3359 CONSTRUCTION - OTHER DEPARTMENTS 10,713 10,000 18,946 6,650 3500 INTEREST - OPERATIONS AND MAINTENANC 11,860 10,000 9,175 25,000 3522 INTEREST - REVENUE REFUNDING BOND 21,968 0 77,710 79,000 3523 INTEREST - SURPLUS REVENUE 23,493 0 27,430 4,500 3524 INTEREST - REVENUE REFUNDING RESERVE 31,165 0 81,560 74,100 3525 INTEREST - CONTINGENCY FUND 3,919 0 10,245 9,500 3526 INTEREST - REPAIR AND REPLACEMENT 4,026 0 9,760 9,500 3529 INTEREST - DEPOSIT REFUND 442 0 3,120 2,500 3532 INTEREST - SALES TAX SEWER BONDS 15,966 0 146,410 75,000 3550 SALE OF FIXED ASSETS 0 12,000 26,880 15,000 3601 HEALTH INSURANCE REBATE 11,840 0 2,745 0 TOTAL NONOPERATING REVENUES 616,279 3,634,460 3,645,891 3,694,020 ------------ ------------ ----------- ------------ CONTRIBUTIONS IN AI➢ OF - CONSTRUCTION ----------------------- 3205 EPA STUDIES GRANTS 0 1,200,000 0 0 3213 STATE HIGHWAY - UTILITY RELOCATION GRANTS 6,875 30,000 48,165 0 3351 WATER CONNECTION FEES 20,915 60,000 81,750 111,350 3352 RURAL WATER CONNECTION FEES 8,845 15,000 18,515 20,000 3353 SEWER CONNECTION FEES 19,780 50,000 51,475 55,620 3355 CONTRACTOR CONTRIBUTIONS 149,423 300,000 300,000 300,000 TOTAL CONTRIBUTIONS IN AID OF CONSTRUCTION 205,838 1,655,000 499,905 486,970 GRAND TOTAL $ 2,977,846 $ 10,376,930 $ 9,546,168 $ 10,055,978 , 000 4 'I VG95.�4 u{.ZrR; r r aYY. Ir ' WATER AND SEWER REVENUE EXPLANATION OF ACCOUNTS OPERATING REVENUES ' 040-33345 - Water Sales: $ 2,482,559 • ' This includes growth plus a 15% increase passed down by the Beaver Water District in October, 040-33346 - Water Sales - Rural: $ '313,819 This also includes growth plus a 15% increase passed down by the Beaver Water District in October. _ 040-33348 -Sewer Charges: $ 2,962,010 ' This includes growth plus the rate increase approved January 17, 1984 to be effective August 1, 1985. '.040-33358 - Beaver Water Adjustment: $ 20,000 Theis adjustment is based on actual audited cost of water purfification, 040-33600 - Miscellaneous: $ 45,000 This includes reconnect service charges, sale of scrap metal, and other ' miscellaneous items which are paid for at the Business Office. 040-33363 - Service Charges - Billed: $ 4,600 ' This reflects the reconnect charges and bad check charges which are billed on regular water billing. ' NON -OPERATING REVENUES 040-33073 - 1% City Sales Tax - Bonds: $ 3,386,250 ' This revenue is=based on the 1984 estimate with 5% added for growth.] ' 040-33341 - Rent of Property: $ 2,520 it Income derived from rental of the house on Pump Station Road. 1 ,y r. { •JL �rN.. • • r•• ! • I WATER AND SEWER REVENUE EXPLANATION OF ACCOUNTS 040-33357 - Inventory Sales: $ 4,500 The charge for items used from the Warehouse by outside Contractors on City jobs. 040-33500 - Interest - 0 & M: $ 25,000 This is based on $ 50,000 invested for 6 months and after bond sales $ 500,000 invested for 6 months at approximately 9% interest. 040-33522 - Interest - Revenue Refunding Bonds: $ 79,000 This based on 9% interest on a minimum balance of $ 830,000. This interest is reserved and cannot be used for operation. 040-33523 - Interest - Surplus Revenue: $ 4,500 This is based on 9% interest on a minimum balance of $ 50,000. 040-33524 - Interest - Revenue Refunding Reserve: $ 74,100 This is based on 9% interest on a minimum balance of $ 780,000. 040-33524 - Interest - Contingency Reserve $ 9,500 040-33526 - Interest - Repair and Replacement $ 9,500 The above is based on 9% interest on a minimum balance of $ 100,000 each. 040-33532 - Interest - Sales Tax Sewer Bond: $ 75.000 This revenue has been moved to the Pollution Control Plant Construction Fund. 040-33550 - Sale of Fixed Assets: $ 15,000 This reflects estimated revenue from the City Auction. I I 1 ' WATER AND SEWER REVENUE EXPLANATION OF ACCOUNTS 1 CONTRIBUTION IN AID OF CONSTRUCTION 040-33351 - Water Connection Fees: $ 111350 This assumes 167 single taps, 195 double taps, 10 2 -inch taps and 26 street cuts at the proposed rates which are attached. 040-33352 - Rural Water Connection Fees: $ 20,000 . 1 This assumes 36 single taps, 35 double taps and two street cuts at the proposed rates. 040-33353 - Sewer Connection Fees: $ 55,620 This assumes 233 taps and 29 street cuts at the proposed rates. [H....: 1 ' I.. .... H .: ,.. H 1 '• .Ire r WATER: SEWER: SIZE 5/8" 5/8"D 1" 1'" 2" 4" 6" PROPOSED FEE SCHEDULE WATER $ SEWER TAPS OUTSIDE CITY CITY $ 250.00 300.00 265.00 520.00 600.00 $ 330.00 350.00 $ 300.00 350.00 330.00 520.00 600.00 ADDITIONAL FOR STREET CUT $ 200.00 200.00 200.00 200.00 200.00 $ 200.00 200.00 1 EXTRA FOR HOLE HOG BORE $ 75.00 75.00 75.00 75.00 75.00 Fees for taps where unusual field conditions exist shall be de- termined by Engineer. Unusual field conditions would include: 1. Extra thick concrete pavement 2. Rock 3. Any State of US Highway crossing 4. Conflict with other utilities 5. A number of taps in the same location 6. Contractor or. plumber does some of the work ` r. 8 I - WATER AND SEWER FUND WATER SUPPLY AND TREATMENT • ACTUAL I. 5 MONTHS BUDGETED ESTIMATED BUDGETED .1983 1984 1984 1985 --------------------------------------------------- IH OPERATIONS LABOR AND EXPENSES 60-039 PURCHASED WATER . $ 419,722 $ 990,800 $ 1,015,000 $ 1,101,800 TOTAL OPERATIONS 419,722 990,800 1,015,000 1,101,800 ---------- TOTAL WATER SUPPLY AND TREATMENT BEFORE DEPRECIATION 419,722 990,800 1,015,000 1,101,800 --------------------------------------------------- ' DEPRECIATION ------------ 85-105 DEPRECIATION EXPENSE 16,714 40,114 40,114 40,114 ----------------- --------- 1 --•------------ TOTAL WATER SUPPLY AND TREATMENT $ 436,436 $ 1,030,914 $ 1,055,114 $ 1,141,914 ------------------------------------------------ ------------------------------------------------- THIS REFLECTS A 5% INCREASE TO COVER GROWTH. ALSO INCLUDED IN THIS FIGURE IS AN ESTIMATED BEAVER WATER DISTRICT RATE INCREASE OF 15% EFFECTIVE OCTOBER 1985• 1 • , 1 1 1 , b iA•�1 • ze rYyF � .` • •� 5�. y�H I.. . n • r ; . <i - - I • � • Y Y . r ' I H NARRATIVE Transmission & Distribution The Transmission and Distribution Division of the Water and Sewer Department is generally responsible for the maintenancce of the water system (not including tanks and pump stations) and new water and sewer taps. There are four geographical areas that we are responsible for. They are: 1) Fayetteville 2) Greenland 3) Farmington 4) Growth Area We do make a few service connections and repair some main breaks in Elkins. When we do, our expenses are reimbursed by Elkins. Some of the specific items involved in water main maintenance are: 1) repairing main line breaks 2) repairing service line breaks 3) fire hydrant repairs 4) location and repair of valves 5) maintenance of meter installations a) leaks in meter boxes b) replacing boxes c) lowering/raising boxes 6) replacement of short sections of small mains (2" or less) 7) thawing water lines 8) repair of streets after a main break 9) limited construction of new mains Some of the specific tasks involved in making water and sewer taps are: 1) initial site visit to locate the water or sewer main and locate other utilities 2) making the water or sewer tap 3) clean-up of tap area 4) repair of any street cut Other services provided by the department include: 1) location of our lines for other utilities 2) location of previously made taps 3) miscellaneous work for other departments 4) moving and setting fire hydrant meters 5) building maintenance (bad weather mostly) H I L I I I H I H I I I I I L 10 - ' 6) pipe yard maintenance 7) making large taps for. contractors - ' There are four areas of our work which have been of some concern to us and, to some degree, the Board and general public. Those areas are maintenance of fire hydrants, valve location and maintenance, I. street repairs, and meter setting maintenance. II Fire Hydrant Maintenance - Over the past three years we have ' made the. maintenance of fire hydrants a special priority. Our goals are to keep every hydrant in working order so that it will deliver the maximum flow possible, to make each hydrant readily accessible I. and visible to the Fire Department personnel, to -properly color code each hydrant, and to raise fire hydrants when necessary soall hoses will work on each opening. We have made some progress but we still have not achieved all of these goals. 1 -.--nten Maltn Valve Maiance - Our goals in valve maintenance are: Ii) to properly reference each valve in the system 2) to raise or lower each valve to the proper grade 3) make sure each valve opens and closes, and is left in the open ' position 4) to improve our mapping system for valves 5) development of a system to provide easy field access to valve locations ' We have always had a valve program but we have never emphasized it to the extent that it should be. ' Street Repair - The repair of streets after the street is cut for a service connection or torn up due to a water line break has been one of our biggest problem areas. Immediately after a cut is made or water line repaired we fill the excavation with base material and it is allowed to settle. If the cut is in asphalt we will put cold mix.in the cut right away so the base material will not be kicked I. out. Many times this is the only repair the street gets unless we get calls on it. Our goal for this next year is to: Ii) document every street cut we make 2) make the proper temporary repairs while initial settlement occurs 3) follow up with the permanent repair Permanent repair on city streets consists of backfilling with base material and pouring a six inch concrete slab up to street grade. Permanent repair of state highway consists of backfilling with base ' material, pouring a six-inch reinforced slab up to within two inches of street grade, and then laying two inches of hot mix on top of the slab. _' We have the capability to make 98of all street repairs ourselves. There are cases, however, where large water main breaks tear out so much of a street that we can't do the repair ourselves. Then we have ' tYo contract the repairs to the Street Department or to a private contrac- i• }•' • +/ it '. \ • •, Ir „ • L • In ---'I ½•t... .. II tor. There is a line item in our budget to cover these costs. ' Meter Setting Maintenace - This consists of several maintenance items including: 1) lowering or raising meter boxes 2) lowering or raising meter yokes 3) relocating meter boxes 4) lowering service lines to prevent freezing 5) repair of leaks inside meter boxes 6) replacing old meter yokes We have not been able to spend as much time on meter maintenance as we need to because of other more urgent problems such as new taps and water line breaks. Our goals in this area of maintenance will be to: 1) adjust all meter boxes that are subject to freezing , 2) lower all service lines subject to freezing 3) relocate all meter boxes that are in low areas and subject to ' flooding Water and Sewer Taps - We are estimating that we will make about 700 water and sewer taps by the end of this year. This is a 17% increase over 1983 and a 250% increase over 1982. Revenues from water and sewer taps are estimated to be $190,000. Our goals for this aspect of our program are: 1) to become more efficient in making taps by better techniques and planning 2) to bring revenues in line with actual cost by raising tapping fees 3) to work out a policy whereby developers can, under certain conditions, make their own taps. I I I I I t• itt 12 yJ ' WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION I. 040-486 ACTUAL :5 MONTHS BUDGETED ESTIMATED BUDGETED ' OPERATIONS 1983 1984 1984 1985 LABOR AND EXPENSES ' 50-001 SALARIES AND WAGES $ 0 $ 0 $ 0 $ 0 50-010 MINOR EQUIPMENT 945 2,950 3,070 3,850 50-011 CLEANING SUPPLIES 50 150 260 350 ' 50-049 TRAVEL AND TRAINING 0 1,000 550 1,550 50-058 LEASE EXPENSE 0 500 60 500 50-063 TELEPHONE EXPENSE 389 1,600 1,640 1,840 ' 50-064 UTILITIES 21,101 48,500 50,000 56,750 50-065 INSURANCE -VEHICLES AND BUILDINGS 167 1,850 365 370 50-067 INSURANCE -SELF 513 500 60 200 ' 50-010 BUILDING AND,GROUNDS MAINTENANCE 642 2,000 675 2,800 50-082 RADIO MAINTENANCE 220 500 900 1,000 50-083 VEHICLE & MACHINE MAINTENANCE 0 0 0 0 50-100 MISCELLANEOUS EXPENSE 0 250 250 250 I. 50-161 MAINTENANCE OF SMALL EQUIPMENT 0 1,200 620 720 TOTAL OPERATIONS LABOR & EXPENSES 24,027 61,000 58,450 70,180 ' . ---------- ----------- ------ ----------- WORK FOR OTHER DEPARTMENTS . ------------------------ 61-001 SALARIES AND'NA6ES 1,206 1,350 130 500 ' 61-025 CONSTRUCTION MATERIALS 236 150 80 150 61-160 EQUIPMENT CHARGES 496 400 20 200 ------------------------ ------------ ------------ ' TOTAL WORK FOR OTHER DEPARTMENTS 1,938 1,900 230 850 • TOTAL OPERATIONS 25,965 62,900 58,680 71,030 - -- ------------------------------------ MAINTENANCE WATER MAINS . 1 70-001 SALARIES AND WAGES 66,186 190,000 153,900 180,000 70-025 CONSTRUCTION MATERIALS 23,800 54,000 61,800 60,000 ' 70-054 CONTRACT SERVICES. - 248 12,000 12,000 13,200 70-160 EQUIPMENT CHARGES 12,304 38,400 17,300 43,100 70-067 INSURANCE -SELF 0 500 650 750 -- ----------- ------------------------ ' TOTAL MAINTENANCE - WATER MAINS 102,536 294,900 - 245,850 - 297,050 FIRE HYDRANTS AND VALVES 71-001 SALARIES AND WAGES 9,527 18,900 15,700 33,500 71-025 CONSTRUCTION! MATERIALS 1,686 10,000 2,825 4,000 I. 71-160 EQUIPMENT CHARGES 949 2,500 1,030 4,500 TOTAL MAINTENANCE -,FIRE HYDRANTS 12,162 31,400 19,555 42,000 ------------- ------------ ------------ 1 '• WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION CONTINUED 040-486 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED METERS 1983 1994 1984 1985 72-001 SALARIES AND WAGES 1,395 1,900 210 8,780 72-025 CONSTRUCTION MATERIALS 375 850 1,000 2,500 72-060 EQUIPMENT CHARGES 300 600 60 1,600 ------------ ------------ ------------ ------------ TOTAL MAINTENANCE - METERS 2,070 3,350 1,270 12,880 ------------ ------------ ------------ ------------ GROWTH AREA MAINS 73-001 SALARIES AND WAGES 2,277 4,550 4,698 5,000 73-025 CONSTRUCTION MATERIALS 403 850 1,045 900 73-160 EQUIPMENT CHARGES 429 1,000 525 1,100 ------------ ------------ ------------ ------------ TOTAL MAINTENANCE - GROWTH AREA MAINS 3,109 6,400 6,268 7,000 ------------ ------------ ------------ ------------ TANKS 77-OD1 SALARIES AND WAGES 1,224 6,400 4,653 5,000 77 025 ;STRUCTIcN MATERIALS 9 500 506 400 77-054 CONTRACT SERVICES 223 175,000 164,500 0 77-160 EQUIPMENT CHARGES 101 500 340 BOO ------------ ------------ ------------ ------------ TOTAL MAINTENANCE - TANKS 1,557 182,400 169,999 6,200 ------------ ------------ ------------ ----------- DAMS 82-001 SALARIES AND WAGES 1,689 1,900 0 4,000 82-025 CONSTRUCTION MATERIALS 0 500 0 500 82-160 EQUIPMENT CHARGES 440 100 0 860 82-100 MISCELLANEOUS EXPENSE 0 0 0 0 ------------ ------------ ------------ ------------ TOTAL MAINTENANCE - DAMS 2,129 3,100 0 5,300 ------------ ------------ ------------ ------------ TOTAL MAINTENANCE 123,565 521,550 442,942 370,430 ------------ ------------ ------------ ----------- TOTAL TRANSMISSION AND DISTRIBUTION BEFORE DEPRECIATION 149,530 584,450 501,622 441,460 ------------ ------------ ------------ ------------ DEPRECIATION 85-105 DEPRECIATION EXPENSE 151,434 430,342 397,514 451,960 ----------- ---------- ------------ ----------- GRAND TOTAL TRANSMISSION & DISTRIBUTION $ 300,964 $ 1,014,792 $ 899,136 $ 893,320 14 I WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION DIVISION 1 I L UTILITIES SUPERINTENDENT ASST. SUPERINTENDENT tPUBLIC WORKS SUPERVISOR MAINTENANCE WORKER III MAINTENANCE WORKER II 'MAINTENANCE WORKER I OVERTIME COST ALLOCATION CONTINGENCY FRINGE BENEFITS TOTAL SALARIES BENEFITS 1 PERSONNEL SCHEDULE ------------------ NUMBER OF EMPLOYEES --1984-----1985 1 1 1 1 4 4 0 4 5 4 5 14 16 BUDGETED. 1984 1985 $ 24,968 S 26,465 20,500 21,976 71,696 71,948 0 0 55,050 70,398 44,102 58,203 10,000 18,000 48,024 56,974 0 1,500 --25,660- --38,883- :$ 300,000 S 364,347 NOTE: THE $1,500 CONTINGENCY IS TO PROMOTE A MAINTENANCE WORKER I TO A MAINTENANCE WORKER II. THIS WILL ENABLE THE NEW CREW TO HAVE A LIGHT EQUIPMENT OPERATOR WHICH IS ESSENTIAL. I. -1 «fin #y„ _s�.._.. £ •' P ' m y m • r;7it' `rt .fY r� :-I-4 - v; .} ��r 15 4 : ._. :.-.1 I CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION 040 - 486 EXPLANATION OF ACCOUNTS OPERATIONS ' Labor and Expenses 040-48650-001 - Salaries & Wages: $ -0- All salaries and wages (including fringe benefits and cost allocation) are charges out to the various work accounts. If there are funds remaining in the account at the end of the year, they will be spread to the various work orders on a pro -rata basis. 040-48650-010 - Minor Equipment: Minor equipment includes all tools and equipment which either costs less than $500 and/or lasts less than one year. A list of minor equipment budgeted for this year includes: 1. Jackhammer bits $ 300 2. Chain saw 170 3. Drill Bits (12) 180 4. Drill Stem 40 5. Shovels, shovel handles 360 6. Service Truck Supplies 750 7. Safety Cones, blocking lights 700 8. Unscheduled replacement of small tools 500 9. Additional amounts requested for safety equipment such as cones, barricades and lights. 750 $ 3,850 040-48650-011 - Cleaning Supplies: $ 350 This account includes miscellaneous housekeeping items. This years budgeted amount was estimated from the projected 1984 figures. 040-48650-048 - Travel & Training: This account includes: 1. AWWA Short School $ 600 2. Safety Training 200 3. Water Licenses 50 4. NW District Meeting 200 5. Fire Hydrant Maintenance Seminar 100 6. Supervisory Seminar 400 $ 1,550 1 16 I. ' 1 I, . WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION ' 040 - 486 continued . . . 040-48650-058 - Lease Expense: -. $ 500 ' This account includes the rental of concrete saws, pumps, and other miscellaneous equipment. The budgeted amount is based on 1984 figures. I. This does not cover the rental of heavy equipment such as cranes or large backhoes. The rental of those items would be charged to the proper job and accounts. I, I 040-48650-063 - Telephone Expense: $ 1,840 N This account includes 1) Payments to the General Fund for monthly phone lease, 2) Answering Service, 3) Southwestern Bell bills, and 4) Leasing of telephone lines in connection with the elevated tanks. Estimate is`a 5 percent increase over 1984. ' 040-48650-064 - Utilities: $ 56,750 The utility account includes natural gas and power.for all of the water pump stations in the City. Natural gas makes up 9 percent of the budget and the remainder is power costs divided about 60 - 40 between Swepco and Ozarks Electric Cooperative, respectively. This budget was ' figured using last years figures and adding a 10 percent increase in gas costs, a 25 percent increase in power from Swepco and a 3 percent increase in Ozarks Electric. 040-48650-065 - Insurance - Vehicles & Buildings: $ 370 Estimated from projected 1984 figures and only covers building insurance. The vehicle insurance is part of the equipment charges. 040-08650-067 - Insurance - Self: $ 200 , Includes repairs for accidents where other insurances are not appli- cable. ' _ 040-48650-080 - Buildings and Grounds Maintenance: The 1985 budget for buildings and grounds includes: Roof repairs, Operations Center $ 1,000 New exhaust fan 200 Plumbing repairs 250 • Furnace., and Air Conditioning Servicing 200 New Door 300 Work Order labor 450 '• Unexpected building repairs due to vandalism and weather conditions 400 $ .2,800 • . 'It I ( : H WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION 040 - 486 continued . . . 040-48650-082 - Radio Maintenance: $ 1,000 Includes maintenance on mobile radios, base stations, and beeper units. 040-48650-083 - Vehicles and Machine Maintenance: $ -0- All vehicle costs are charged out on work orders. This account will hold all unused funds during the year. At the end of the year any remain- ing balance will be prorated to the various work orders and this account will be zeroed out. The account includes actual shop charges, depreciation and insurance. 040-48650-161 - Maintenance of Small Equipment: $ 720 ' I I J I I Includes the maintenance of all small equipment which does not have a city vehicle number. Includes tapping machine repair, hole hog repair, and repair of lawn mowers. The budgeted figure was estimated from 1984 experience. MAINTENANCE Water Mains Maintenance (Inside City) 040-48670-001 - Salaries and Wages: $ 180,000 This is about the same amount as budgeted for last year. With the additional manpower, we expect to spend this amount and do a better job of follow-up and street repair. 040-48670-025 - Construction Materials: $ 60,000 This has increased somewhat over last year to account both for some inflation and for additional materials expected to be used for street repairs. 040-48670-054 - Contract Services: $ 13,200 ' Contract Services includes such things as repair of streets where large breaks have torn up large areas of pavement, rock excavation, and plumbing work. The biggest item would be street repairs. The amount budgeted is an estimate based on last years experience. 040-48670-160 - Equipment Charges: $ 43,100 This amount includes all vehicles and equipment charged out on mains maintenance work orders. Those charges cover actual vehicle expense and depreciation. I 18 , WATER AND SEWERFUND>_ TRANSMISSION AND DISTRIBUTION 040 - 486 continued 040-48670-067 - Insurance - Self: $ 750 This account covers the payment of damages in instances where the damages occurred as a direct result of negligence on our part. This amount is estimated from last years experience. SEE CAPITAL BUDGET FOR DETAIL. CAPITAL WATER SERVICE CONNECTIONS ------------------------- 89-001 SALARIES AND WAGES 89-025 CONSTRUCTION MATERIALS 89-054 CONTRACT SERVICES 89-160 EQUIPMENT CHARGES 89-100 MISCELLANEOUS TOTAL WATER SERVICES CONNECTIONS WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION 040-486 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 17,099 36,600 53,110 56,000 12,784 17,600 43,000 45,000 0 540 0 500 3,865 8,000 12,750 13,000 0 0 0 33,748 62,740 108,860 114,500 GROWTH AREA CONNECTIONS ----------------------- 90-001 SALARIES AND WAGES 4,100 7,500 10,500 12,500 90-025 CONSTRUCTION MATERIALS 1,549 2,100 4,705 5,000 90-160 EQUIPMENT CHARGES 969 2,000 2,900 3,000 90-100 MISCELLANEOUS 0 0 0 0 ----------- ----------- ------------ ----------- TOTAL GROWTH AREA CONNECTIONS 6,618 11,600 18,105 20,500 WATER MAINS (S N & C) 91-001 SALARIES AND WAGES 36,918 67,800 55,000 16,000 91-025 CONSTRUCTION MATERIALS 23,898 104,500 60,000 37,000 91-054 CONTRACT SERVICES 762 0 600 90,500 91-160 EQUIPMENT CHARGES 7,850 16,500 11,000 5,300 91-100 MISCELLANEOUS 0 0 0 500 91-154 RENT OF EQUIPMENT 0 0 600 0 ------------ ------------ ------------ ------------ TOTAL WATER MAINS 69,428 186,800 127,200 149,300 ------------ ------------ ------------ ------------ MISCELLANEOUS 99-110 BUILDING COST 0 0 0 2,500 99-200 VEHICLES AND EQUIPMENT 28,729 13,000 711 82,500 99-202 FIXED ASSETS 0 0 0 34,310 99-210 EASEMENTS 143 ------------ 20,000 ------------ 1,550 2,000 TOTAL MISCELLANEOUS 28,871 33,000 ------------ 2,261 ------------ 121,310 ------------ ------------ ------------ ------------ GRAND TOTAL $ 138,665 $ 296,140 $ 256,426 $ 405,610 ------------------------------------------------ ------------ Ut 20 ii I Ii II II 11 ' NARRATIVE Sewer Maintenance & Collection 1 Responsibilities of the Sewer Maintenance and Collection Division •of the Water and Sewer Department include: 1) routine maintenance of sewer lines 2). demand maintenance of sewer lines - • ' 3) water and sewer pump station maintenance 4) water tank maintenance 5) dam maintenance I. 6) Farmington sewer system maintenance (by Contract) 7) Greenland sewer system maintenance (by Contract) 8) sewer rehabilitation 9) emergency sewer repairs ' 10) limited water and sewer construction Items 8 and 10 represent a major change in the Sewer Maintenance and Collection Division responsibilities from past years. Since the early 70's Sewer Maintenance and Collection has at least one (1) construction crew whose only job was the construction of new water and sewer lines. By the end of 1984 we will have spent over $ 180,000 on new construction by force I. account. About $ 100,000 of that total represents labor charges. This • year I am proposing that we spend about $ 48,500 total on new water and sewer construction, with an $ 22,000 to be labor charges. I. I. . Construction.items_will include minor water and sewer extensions, installation of mains ahead of paving, small relocation jobs, and sewer rehabilitation work which. is extensive enough to classify as capital work. Special emphasis will be placed on Item 8, Sewer Rehabilitation with ' the goal of limiting, to the extent possible, the amount of storm water reaching the sewer system. This in turn will reduce the amount of overflows within the system and eventually reduce the flow reaching the sewage I. treatment plant. Listed below are each of the responsibilities of the Sewer Maintenance Division as shown above and narrative explaining each of them: 1) Routine Maintenance of Sewer Lines This involves the washing out and rodding of sewer mains on a regular ' schedule. Lines are placed on the schedule because of known problems associated with them due to slope, topography, ground cover, or upstream discharges. It takes one crew consisting of either 2 or 3 men part time Ito accomplish this task. Equipment includes a service truck, power rodding machine, and the wash truck. r' . °.,.: 21 . I LJ 2) Demand Maintenance of Sewer Lines Demand maintenance is the rodding of sewer lines based on calls coming in from the public. The calls are usually the result of someone observing a manhole or a clean -out overflowing. One crew is always available to answer such calls within 15-30 minutes unless they are already on a call. When a line is overflowing in a house we respond immediately regardless of the situation. One crew working full time is required for this job. The equipment required is one (1) service truck, the power rodder, and occasionally the wash truck. The crew normally consists of two (2) men. This same crew is responsible for Item 1, routine maintenance. These first two items represent about 30 percent of the Sewer Mains Maintenance portion of the budget. Demand maintenance also accounts for nearly all of the Sewer Maintenance and Collection overtime budget of $ 12,000. 3) Water and Sewer Pump Station Maintenance , This item consists of maintenance of the pumps and motors within each station, the electrical controls, telemetering, float controls, building and ground maintenance, and the maintenance of all other miscellaneous equipment. A crew consisting of two (2) men work full time on this task. The equipment required for this task is one (1) service truck. Occasionally an additional man and/or additional equipment is required. In recent years we have placed additional emphasis on pump station maintenance as one way to reduce the amount of dry weather overflows, that is, overflows of raw sewage due to malfunctioning pumps, motors, or float controls. The cost of pump station maintenance has risen accordingly. 4) Water Tank Maintenance The same crew that handles pump station maintenance usually handles water tank maintenance. The job consists of checking the telemetering system of each tank and making repairs when necessary, maintenance of the various valves associated with each tank, and grounds maintenance. 5) Dam Maintenance At the present time this job consists of clearing the upstream and downstream face of the Lake Fayetteville Dam of all trees, brush, and undergrowth. I have budgeted 3 men a total of 2 weeks for this task, along with the necessary equipment. 1 22 ✓ a .r Iit I Depending on the conclusions and recommendations coming from the Lake Fayetteville Dam Study, we may be asked to do more than we are planning on right now. Additional maintenance tasks would be the I. monitoring of test, wells and seepage from the dam and the maintenance of the'associated equipment, ' 6 & 7);I Farmington- and Greenland Sewer -Maintenance Fayetteville has contracted with Farmington and Greenland for the routine and demand maintenance of their sewer systems. Most of this work consists of demand maintenance, but lift station maintenance is beginning to become a significant part of the cost of maintenance of the systems. ' Our sewer maintenance crew and pump station maintenance crew does this work. This item makes up about 3 percent of the total maintenance budget. ' 8) Sewer Rehabilitation This item involves the systematic location and repair of sewer leaks. U. jj During the years 1976-78 McCullough. and Associates, under a sub -contract to McGoodwin, Williams, and Yates, conducted an intensive survey lof our sanitary sewer system. The result of their work was a U. catalogue of all leaks found in the system giving the classification of each leak, the estimated repair cost of each leak, its location, and a priority number. — These leaks include those associated with both public and private sewer lines. I: The Sewer Maintenance Division has been doing sewer rehabilitation to some degree since 1980, using the report developed by McCullough as a guide.. During the last 6 months of 1983 and the first 4 months of 1984 we did sewer rehabilitation in connection with arehab demonstration project. Results of that. project will be available as of December, 1984. Our plan for 1985 is to intensify our efforts in connection with sewer rehabilitation, with the goal of eliminating sewer overflows caused by the entry of storm water into the sewer system. We will again ' be using the catalogue of leaks developed by McCullough as a guide. We will be: concentrating on those leaks determined by the study to be cost effective to repair and within our capability to repair. Our rehab efforts'.will consist of these specific items of repair: -I I . H .- . . HL i I Li vJL :23 I I a) point repair of sewer mains b) replacement of line segments (15-100') c) plugging of vent holes in manhole lids d) replacing broken manhole castings e) re -grouting castings to cones f) replacement of old manholes g) repair of services on City Easements or Right of Way h) plugging of abandoned sewer taps i) raising manholes There will be two crews assigned to sewer rehabilitation on a full time basis. One crew will consist of 4 men and the other crew will consist of 3 men. One of these crews will be called on to do emergency sewer repairs as required. The equipment required for sewer rehabilitation includes: 2 ea - 3/4 Ton Service Trucks 2 ea - Backhoe - Loader ' 1 ea - Dump Truck 1 ea - Air Compressor 1 ea - Flat Bed The final report on the Rehab Demonstration Project will contain specific recommendations concerning future rehabilitation efforts. Our force account program will generally be consistent with those recommendations although some details may have to be changed. 9) Emergency Sewer Repairs H This item involved the repair of sewer lines broken by other contractors, including the Transmission and Distribution Division of our Department. These types of repair are a relatively minor part of our work and will be done by one of the two sewer rehabilitation crews. 10) Limited Water and Sewer Construction Construction of new water and sewer lines will be limited to 1) installation of mains ahead of paving, 2) minor water and sewer relocations, 3) short main extensions,and 4) sewer rehab jobs extensive enough to classify as capital expense. No specific crew will be assigned to do this work. The manpower and equipment requirements for the Sewer Maintenance Division are as shown on the following page. [I H I I I I 24 L 1 1 I I I I I I [1 I I I P1 I I J a. The total manpower requirements are 14 persons and they are shown on the Personnel Schedule. Total equipment requirements are: • Backhoes 2 • Light Pick-up 1 3/4 Ton Truck 4 Dump Truck 1 Flat Bed 1 • Air Compressor 1 Wash Truck 1 Power Rodder 1 Total 12 The present manpower for Sewer Maintenace is 16 persons and equipment totals 14 pieces. I am proposing a transfer of 2 men and 2 pieces of equipment to Transmission and Distribution to enable the formation of 1 new crew for that Division. ; a� II - I or OPERATIONS LABOR AND EXPENSES 50-001 SALARIES AND WAGES 50-010 MINOR EQUIPMENT 50-011 CLEANING SUPPLIES 50-048 TRAVEL AND TRAINING 50-058 LEASE EXPENSE 50-063 TELEPHONE EXPENSE 50-064 UTILITIES 50-065 INSURANCE -VEHICLES AND BUILDINGS 50-080 BUILDING AND GROUNDS MAINTENANCE 50-082 RADIO MAINTENANCE 50-063 VEHICLE & MACHINE MAINTENANCE 50-100 MISCELLANEOUS EXPENSE 50-161 MAINTENANCE OF SMALL EQUIPMENT TOTAL OPERATIONS -LABOR AND EXPENSE WORK FOR OTHER DEPARTMENTS -------------------------- 61-001 SALARIES AND WAGES 61-025 CONSTRUCTION MATERIALS 50-160 EQUIPMENT CHARGES TOTAL WORK FOR OTHER DEPARTMENTS TOTAL OPERATIONS MAINTENANCE WATER AND SEVER FUND SEWER MAINTENANCE AND COLLECTION 040-487 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 f 0$ 0$ 0$ 0 1,759 2,400 2,000 8,760 56 250 310 350 0 2,000 500 3,440 0 300 100 250 509 1,520 1,840 1,940 30,221 95,000 99,000 111,000 315 2,500 780 860 786 1,000 1,780 1,800 151 550 650 715 0 0 190 0 157 300 300 0 300 400 500 ----------. ----------- ------------ ----------- 33,954 106,120 107,550 129,915 5,988 3,700 4,500 3,800 1,753 200 250 500 2,190 1,640 1,640 1,500 9,931 5,540 6,390 5,800 43,885 111,660 113,940 135,715 SEWER MAINS 75-001 SALARIES AND WAGES 39,262 132,000 160,000 207,700 75-012 CHEMICALS - 0 3,000 3,000 7,500 75-025 CONSTRUCTION MATERIALS 2,170 27,500 11,000 18,000 75-054 CONTRACT SERVICES 216 500 1,400 1,500 75-061 INSURANCE -SELF 1,254 1,000 2,100 8,000 75-160 EQUIPMENT CHARGES 17,523 41,300 45,000 49,000 ------------ ------------ ------------ ----------- TOTAL MAINTENANCE SEWER MAINS 60,425 205,300 222,500 291,700 S•• .1F 1, a ^ 26 I. 1 1 1 ' PUMPING EQUIPMENT 76-001 SALARIES AND WAGES 76-025 CONSTRUCTION MATERIALS '76-054 CONTRACT SERVICES 76-160 EQUIPMENT CHARGES I. TOTAL MAINTENANCE'' PUMPING EQUIPMENT FARMINGTON AND GREENLAND ------------------------- ' 80-001 SALARIES AND WAGES BO -025 CONSTRUCTION MATERIALS 80-160 VEHICLE CHARGES 1 TOTAL MAINTENANCE'FARMINGTON & GREENLAND ' TOTAL MAINTENANCE TOTAL SEWER MAINTENANCE AND COLLECTION BEFORE DEPRECIATION ' DEPRECIATION ------------ ' 85-105 DEPRECIATION EXPENSE ' GRANT TOTAL SEWER MAINTENANCE AND COLLECTION 1 1 1 - T ri, R :¢: , • �f '• �]jw nom. yl• WATER AND SEWER FUND SEWER MAINTENANCE AND COLLECTION 040-487 ACTUAL 5 MONTHS BUDGETED ESTIMATED 1983 ----1984---- ----1984 23,114 64,900 . 55,000 7,393 4,000 20,000 0 4,000 3,200 3,748 7,500 5,300 ------------ ------------ ------------ 34,255 80,400 83,500 1,880 2,500 _8,500 89 200 930 670 330 1,000 2,639 3,030 10,430 97,319 288,730 316,430 ' BUDGETED 1985 56,000 23,725 4,500 6,800 91,025 7,000 1,100 1,000 9,100 391,825 141,204 400,390 430,370 527,540 119,761 336,946 302,000 317,100 $ 260,965 $ 737,336 S 732,370 $ 844,640 V. :- .- ._ `� ' 27 y )Y I. �� 1 � rvY h' A ti -py- n - n • , WATER AND SEWER FUND ' SEWER MAINTENANCE AND COLLECTION PERSONNEL SCHEDULE ------------------ UTILITIES SUPERTINTENDENT PUMP STATION MAINTENANCE CHIEF PUBLIC WORKS SUPERVISOR MAINTENANCE WORKER III MAINTENANCE WORKER II MAINTENANCE WORKER I OVERTIME COST ALLOCATION FRINGE BENEFITS TOTAL NUMBER OF EMPLOYEES 1984 1985 I. 1 3 1 5 "w (' 28 1 1 3 3 3 BUDGETED I 1984 1985 ----------- 23,564 25,059 22,033 23,451 58,523 61,817 18,318 18,718 39,483 42,293 54,063 32,535 10,000 12,000 47,954 45,808 33,262 36,594 $307,200 S298,275' 1 1 1 1 1 I I I I 1 1 I. I. 1 1 I CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND SEWER MAINTENANCE & COLLECTION 040 - 487 EXPLANATION OF ACCOUNTS li ri is 11 OPERATIONS Labor and Expenses: -- 040-48750-001 = Salaries & Wages: $ -0• - All''salaries and wages are spread to the various maintenance and capital accounts. This account will be zeroed out at the end of the year. It will start with $ 302,190 which includes fringe benefits plus cost allocation. • 040-48750-010 - Minor Equipment: This account includes: 1) 1 Concrete Breaking Tool $ 30 2) 4.Sewer Tapping Bits 2,000 3) Safety Cones, Blocking and Lights 1,500 4) Tie FDown Equipment 2,000 5) Miscellaneous 500 • .6) Ratchets for Hand Rodding (3) 250 .7) Misc. Tools for Maint. Shop (pumps) 620 8) Sewer Main Plugs (4) 1,000 .9) Asphalt Cutting. Tool 60 10) Service Truck Supplies (4 Trucks) : . 800 $ 8,760 0404875Q-011 -'Cleaning Supplies: $ 350 Miscellaneous housekeeping items. The amount shown for this account was estimated from last year's expenditures. . •040-48750-048 - Travel and Training: This account includes: 1) Pumps & Motor Maintenance School $ 1,000 2) AWWPC Short School 600 .3) Supervision & Safety Seminars 300 4) Wastewater Licenses .40 • 5) Maintenance Seminars 1,500 ly $ 3,440 - Ci: � � •� qy. 2 9 - : : - a.. L 1 CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND SEWER MAINTENANCE & COLLECTION 040 - 487 EXPLANATION OF ACCOUNTS 040-48750-058 - Lease Expense: $ 250 Includes normally the rental of small pumps, saws, and other miscellaneous equipment. The budgeted amount is based on 1984 experience. This would not include the rental of heavy equipment such as cranes for lifting pumps and motors for transport to maintenance areas. These costs are charged to the proper maintenance account (Pumps, mains, etc.) 040-48750-063 - Telephone Expense: $ 1,940 This account includes 1) Payments to the General Fund for phone lease, 2) Payments to the City's Emergency Answering Service, 3) Aerofone charges, and Southwestern Bell ph>ne bills. Also included is the leasing of telephone lines in connection with telemetering of water levels in elevated tanks and pump controls. The budgeted amount is estimated from 1984 figures. 040-48750-064 - Utilities: $ 104,670 The utility account includes natural gas and power for all of the sewage pump stations in the City. Natural gas makes up 5 - 6 percent of the budget and the remainder is electric power, divided 60 - 40 between Ozarks Electric Cooperative and Swepco respectively. The budgeted expense was derived from 1984 experience and using a 3% increase for Ozarks Electric, a 25% increase for Swepco and a 10% increase for Arkansas Western Gas Co. 040-48750-065 - Insurance - Vehicles & Buildings: $ 860 The budgeted cost for this account was figured from the 1984 experience plus 20%. , 040-48750-080 - Buildings and Grounds Maintenance: $ 1,800 This is budgeted based on 1984 figures. About $ 650 of the total will be on Work Orders charged to Buildings and Grounds. The remainder will be miscellaneous repairs to the old water treatment plant which serves as the operations center for Sewer Maintenance. I 1 C'_ 30 I I H LII I I L: I 1 I I I U 1 CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND SEWER MAINTENANCE & COLLECTION 040 - 487 EXPLANATION OF ACCOUNTS 040-48750-082 - Radio Maintenance: $ 715 Repair of mobile and base station radio units. Based on 1984 plus 20%, 040-48750-083 -Vehicle and Machine Maintenance: $ -0- This is a holding account for vehicle expenses which will be charged .. out through per hour charges on various pieces of equipment. The charges include actual maintenance expenses plus depreciation expenses. The balance remaining in this account at the end of the year will be charged out to the various work orders on a pro -rated basis. 040-48750-163 - Maintenance of Small Equipment: $ 500 Includes the maintenance of all mechanical equipment which are not classified as pumps or motors and are not charged out at an hourly rate. The budgeted amount is an estimate based on 1984 figures. ii •_ 040-48750-100 - Miscellaneous: $ 300 • Includes such miscellaneous items as bug spray, small amounts of lumber, nails, city maps, and spray paint for marking lines. Estimated ,from 1984 figures. li is y u I CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND SEWER MAINTENANCE & COLLECTION 040 - 487 DETAILED EXPLANATIONS MAINTENANCE 040-48775 - Sewer Mains (Inside City) ' 040-48775-001 - Salaries and Wages: $ 204,390 This is up considerably from 1984 due to a decision to emphasize sewer rehabilitation and de-emphasize new water and sewer construction. Approximately 25 percent of this budget will go towards routine and demand maintenance and 75 percent .fill go towards sewer rehabilitation. 040-48775-012 - Chemicals: $ 7,500 Chemicals are used for 3 main control, 2) grease control, and 3) and grease control remains pretty are spending additional money from odor at lift stations. This is in The money for oxygen has come from past. purposes in the sewer system, 1) root odor control. Our budget for root control nuch the same as last year. However we this account for chemicals to control place of money spent previously on oxygen. the Pollution Control Plant budget in the 040-48775-025 - Construction Materials: $ 18,000 Construction materials for the purpose of sewer maintenance and sewer rehabilitation includes: 1) sewer maintenance couplings 2) sewer pipe, clay and ductile iron 3) manhole castings 4) concrete, sand, and base material 5) smoke bombs 6) pipe fittings (bends, tees, etc.) The account has been increased over the 1984 projected usage and reflects the additional sewer rehabilitation that will be done. 040-48775-054 - Contrac Services: $ 1,500 This account is intended to cover expenses to an outside contractor connected with replacing paved areas where we do not have the capability of doing so ourselves. Other items that may come under this account would be minor plumbing work or rock excavation. The amount budgeted is estimated from 1984 figuras. I I 'CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND SEWER MAINTENANCE & COLLECTION 040 - 487 i DETAILED EXPLANATIONS continued . . 'I.. 040-48775-067 - Insurance - Self: $ 8,000 ' This account includes reimbursement payments to customers for damages caused by sewer back-ups. The amount budgeted is estimated • from 1984 figures. 040-48775-160 - Equipment Charges: $ 49,000 • II This account includes all vehicles and equipment charged out on 'sewer maintenance work orders. It is intended to cover actual shop . charges, oil, and gas plus depreciation. The increased amount over the projected 1984 total reflects the increased emphasis on rehabilitation. ' Total Sewer Mains Maintenance: $ 284,390 The increase over the projected 1984 figure is a direct result of increased emphasis on sewer rehabilitation. 040-48776 Pumping Equipment Maintenance: • $ 91,025 040-48776-001 - Salaries & Wages: $ 56,000 ' Reflects the salaries of 2 men 100 percent of the time. 040-48776-025 - Construction Materials: ' The maintenance items planned under this account include: 1), mechanical seal installation $ 6,800 I. 2),' bearings and sleeves 5,850 3) dehumidifiers (replacement) 825 4)1 pump and motor repairs 5,000 ' 5); electrical repairs (sidconnect switch) 1,800 6) contingency 3,500 $ 23,775 I I C1 I 040-48776-054 - Contract Services: $ 4,500 Includes electrical repairs and motor repairs that we are not capable of doing outselves. Examples are re -winding motors, machine shop work, and crane rentals. r. .. *• t4:. t. Y 5 1. ; 4 p. 33 CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND SEWER MAINTENANCE & COLLECTION 040 - 487 DETAILED EXPLANATIONS continued . . . 040-48776-160 - Equipment Charges: $ 6,800 Reflects one (1) vehicle full time and allowances for another vehicle part time. Total Pump Station Maintenance: $ 91,025 The overall increase is due to increased salary charges and contract services. 040-48780 - Sewer Maintenance, Farmington & Greenland: 040-48780-001, 025, 160 Salary, Materials, and Equipment Charges: $ 11,100 Shows slight increase over 1984 projected figures. The increase would be due to the generally increased maintenance requirements in the Farmington and Greenland systems. • S. "' 3 4 I. - -, .1..: .-.> - - -- H. SEE CAPITAL BUDGET FOR DETAIL. ' WATER AND SEWER FUND SEWER MAINTENANCE AND COLLECTION 040-487 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED ' CAPITAL 1483 1484 1984---- --_ 1985 SEWERMAINS 95-001 SALARIES AND WAGES 23,032 28,000 46,870 12,000 95-025 CONSTRUCTION MATERIALS 3,983 111,500 13,000 3,000 95-054 CONTRACT SERVICES 207,018 12,000 150,000 90,735 ' 95-160 EQUIPMENT CHARGES 4,606 9,000 9,300 3,000 95-100 MISCELLANEOUS 0 0 0 500 ---------------------------------------------------- • TOTAL SEWER MAINS 238,639 160,500 219,170 109,235 SEWER CONNECTIONS , 96-001 SALARIES AND WAGES 15,326 39,500 50,970 54,000 96-025 CONSTRUCTION MATERIALS 5,478 16,000 19,160 20,200 I. 96-054 CONTRACT SERVICES 23,846 0 625 500 96-160 EQUIPMENT CHARGES 4,667 12,000 11,901 12,000 ------------ ------------------------ ------------ TOTAL SEWER CONNECTIONS 49317 67,500 82,656 86,700 MISCELLANEOUS ' 99-110 BUILDING COST 0 7,400 0 7,700 99-200 VEHICLES AND EQUIPMENT 13 92,450 72,500 51,000 99-202 FIXED ASSETS 0 0 0 46,401 99-210 EASEMENTS 2,625 10,000 56,500 10,000 ------------ ------------ ------------ ------------ ' TOTAL MISCELLANEOUS 2,638 109,850 129,000 115,101 6RAtiD TOTAL SEWER MATNT 6 CULL CAPITAL S ^_40,594 S 337,850 $ 430,B26 $ 311,036 1 i 1 L I NARRATIVE ' Pollution Control Plant The primary responsibility of the Pollution Control Plant Division is the proper treatment of raw sewage entering the treatment plant. Specific items which are a part of their primary responsibility or relate to it are: 1) taking industrial samples and the related laboratory work 2) proper desposal of solids generated by the treatment process 3) maintenance of equipment (pumps, motors, etc) 4) laboratory analyses relating to process control 5) monitoring of river conditions 6) coordination of our Engineers, Contractors and the staff of our new plant 7) laboratory analyses relating to the submittal of daily monitoring reports to the Department of Pollution Control Goals and Objectives 1 The goals of the Pollution Control Plant are: 1) to properly treat the raw sewage entering the plant 2) proper disposal of the solids generated by the treatment process 3) to prepare for the changeover from the present plant to the new treatment facility In order to achieve these goals, we feel there are serveral specific things that must be done this year. They are: 1) The additon of 2 persons to the Pollution Control Plant staff, one as an Assitant Sewer Shift Operator and one person in the Maintenance division. Justification for these positions are included elsewhere in this budget. 2) Changing the way we de -water and dispose of solids. 3) The acquisition of additonal monitoring equipment to aid in industrial monitoring. 4) Increased emphasis on training of personnel. 5) Increase the emphasis on maintenance of existing equipment, especially that equipment expected to be retained in the new plant. The items which we consider most important are the ones concerning 1) the change in sludge disposal methods and 2) the addition of personnel relating to maintenance of equipment. I 36 ' Sludge Management The present method of sludge disposal at our Pollution. Control Plant Ifs land filling on site. This has been the practice since the construction of the plant in 1968. Future plans call for agricultural surface or sub- surface application of sludge on either a dedicated site or in private ' lands. It will be late 1987 until we are able to land apply in this way. Last year we had anticipated that with the purchase of an additional 25 acres of land south of the treatment plant that we could bury sludge up I. until the new sludge management site was ready. However, our projections are now that we have at most 3-5 months of burial are left. There are several reasons for this. They are: ' 1) The effluent storage resevior is taking some of the land we had originally planned for sludge disposal. ' 2) CH2M is recommending that the 25 acres purchased for sludge burial be reserved exclusively for the burial of grit and screenings over the next 20-30 years. 3) The volume of sludge we are having to deal with is increasing, partly ' because of increased flows to the plant, but mainly because of ineffi- ciencies relating to sludge dewatering. The percent solids we are able to achieve with our vacuum coil filters has been decreasing steadily ' over the past several years. With the decrease in percent solids comes a corresponding increase in the volume of solids to be handled and disposed of. 4) The time when the new sludge management site would be ready was assumed Ito be January 1, 1987. Actually the date could be as much as one year less than that. ' CH2M Hill, along with the City staff, has begun to look at alternatives to our present burial system. A preliminary report has indicated that con- tinuing to buy was the cheapest alternative to pursure provided there was ' adequate sites available. For the reasons previously metioned, we do not believe that to be an alternative available to us. The second best alternative was to subsurface inject sludge on site. ' This could involve the purchase of at lease one disposal: truck ahead of schedule and the injection of sludge on lands which have already been utilized for landfilling of sludge. The rates of application would be in excess of that ' recommended by the State. The Department of Pollution Control and Ecology was contacted about this possibility and has said this plan could not be approved. Therefore, this alternative is not available to us. The third best alternate was that of going to a commercial landfill with our sludge. The State has indicated that this plan could be approved. There are several things involved in whether this would be the way to go. They are: I K . I •..1. fiy A. ,. n4. 1 { /J i 1 �1 I roI-l.9 I- v • I I 1. In order to go to a at least 20 percent of producing a dewa of dewatering would belt press for this commercial landfill, the material (sludge) must be ' solids by volume. Our coil filters are not capable Lered sludge of 20 percent solids. A different method have to be employed. We are looking at the cost of a purpose. 2. The sludge intended for landfill may or may not have to be stabilized with lime prior to burial. If lime stabilization is required, then the economics will not be as favorable as it would be otherwise. The State has indicated lime stabilization may not be necessary. 3. The cost of transport to the landifll. This cost depends upon the volume to be transported which in turn depends upon the efficiency of the de - watering method. 4. A public hearing on a reversed permit (to allow landfilling) is a possibility. In that case, public opinion could be a factor. We are in the process of investigating fully the possibility of commercial landfilling of our sludge. The budget as presented assumes continued sludge burial as we have done in the past. We will, however, make a recommendation on sludge disposal in the near future. This would involve changes in the capital portion of our budget and also in the operations (chemicals) portion of the budget. I I I I I I C 38 I. Maintenance ii Maintenance costs at the plant has been increasing very rapidly over the past several years. The reason for the increase in cost is that the plant is now 16 years old and each piece of equipment is approaching its design life (15-25 years). Typically maintenance costs of this kind I. increases slowly during the first years of euipment use and then increases more rapidly near the end of the equipments design life. ' Even so, during past several years we have tended to not do as much maintenance as we would normally in some areas because we were anticipating abandoning this plant and going to a completely new plant. Now we find that much of the, equipment we have will be utilized in the renovated plant. Therefore we have some "catch-up" maintenance to do. The'cost of maintenance is reflected in two areas, that of material costs and that of labor costs. The cost of materials has gone up con- siderably (due to the amount of materials required), and the request for an additional, person is consistent with that increase. 1 I! d 1 1 .i .. II Cl i nn 1 OPERATIONS LABOR AND EXPENSES 50-001 SALARIES AND WAGES 50-002 COST ALLOCATION 50-008 SHOP AND LAB SUPPLIES 50-009 OFFICE SUPPLIES 50-010 MINOR EQUIPMENT 50-011 CLEANING SUPPLIES 50-012 CHEMICALS 50-036 PERSONNEL SAFETY EQUIPMENT 50-044 PUBLICATIONS AND DUES 50-048 TRAVEL AND TRAINING 50-050 DATA PROCESSING 50-051 PROFESSIONAL SERVICES 50-063 TELEPHONE EXPENSE 50-064 UTILITIES 50-065 INSURANCE -VEHICLES AND BUILDINGS 50-080 BUILDING AND GROUNDS MAINTENANCE 50-081 OFFICE MACHINE MAINTENANCE 50-082 RADIO MAINTENANCE 50-083 VEHICLE & MACHINE MAINTENANCE 50-100 MISCELLANEOUS 50-154 EQUIPMENT RENTAL 50-161 MAINTENANCE OF SMALL EQUIPMENT TOTAL OPERATIONS MAINTENANCE WATER AND SEWER FUND POLLUTION CONTROL PLANT 040-468 ACTUAL 5 MONTHS BUDGETE➢ ESTIMATED BUDGETED 1983 1904 1984 1985 $ 118,178 $ 306,962 $ 312,725 $ 356,638 24,473 56,464 56,464 64,724 4,350 8,100 6,521 9,000 804 1,200 1,000 1,050 4,081 4,900 5,100 6,000 1,079 6,500 6,760 6,000 73,225 246,000 222,757 245,000 0 500 535 1,500 0 0 311 593 1,302 7,000 4,596 8,300 2,776 0 0 0 8,684 20,750 3,600 24,325 1,908 6,500 5,115 5,500 104,351 346,000 277,890 285,000 1,288 3,400 3,250 3,570 5,464 24,000 12,000 15,700 0 550 555 900 68 200 60 200 7,062 17,000 18,400 23,000 2,427 500 1,890 400 0 0 0 200 0 4,000 2,626 4,000 ---------- ------------ ------------ ------------ 361,520 1,060,526 942,155 1,061,600 PLANT EQUIPMENT 78-001 SALARIES AND WAGES 13,399 37,227 39,070 53,725 78-002 COST ALLOCATION 2,735 7,067 7,067 9,616 78-310 PLANT EQUIPMENT MAINTENANCE 12,530 32,000 32,800 39,000 TOTAL MAINTENANCE 28,664 76,294 78,937 102,341 TOTAL POLLUTION CONTROL PLANT BEFORE DEPRECIATION DEPRECIATION 85-105 DEPRECIATION EXPENSE 390,104 1,136,820 1,021,092 1,163,941 49,790 137,415 123,543 137,415 GRAN: TOTAL POLLUTION CONTROL PLANT $ 439,974 1 1,274,235 $ 1,144,635 $ 1,301,356 ----------------------------------------------- cc 40 1 WATER AND SEWER FUND POLLUTION CONTROL'PLANT , PERSONNEL SCHEDULE OPERATIONS III PLANT MANAGER CHIEF CHEMIST 'CHIEF OPERATOR °CHEMIST } PLANT OPERATOR III U. PLANT OPERATOR II SECRETARY PLANT OPERATOR I SUMMER WORKERS ' OVERTIME FRINGE BENEFITS • CONTINGENCY ' TOTAL OPERATIONS ' MAINTENANCE PLANT MAINTENANCE CHIEF I. PLANT MAINTENANCE MECHANI OVERTIME FRINGE BENEFITS I. CONTINGENCY TOTAL MAINTENANCE ' TOTAL POLLUTION CONTROL NUMBER OF EMPLOYEES 1984 1985 1 jk 1 `r . i • 64 1. .4 { .¢. r 1 _ - V 1 1 1 2 4 J 1. 2 19 20 1 1 1 2 21 3 23 BUDGETED 1984 1985 26,987 $ 29,863 flfl - LL, 7L 4..•,B J 17,436 19,106 33,917 35,609 61,225 67,178 30,387 45,015 10,171 12,119 50,109 57,545 4,638 4,824 8,500 8,840 38,872 51,624 2,000 2,080 306,962 --------- 356,638 --------- 15,663 16,295 15,640 28,293 700 728 5,224 8,409 0 0 . 37,227 53,725- •.r 344_189 #410,363 I I CITY OF FAYETTEVILLE, ARKANSAS POLLUTION CONTROL PLANT 040-488 EXPLANATION OF ACCOUNTS 1 040-48850-002 Cost Allocation Reflects 21.22 percent of the annual Salary $64,724 040-48850-008 Shop and Laboratory Supplies This includes all of the normal lab supplies $ 9,000 plus the purchase of miscellaneous supplies and chemicals for anticipated new equipment. This is the reason we have budgeted more this year than last year. 040-48850-010 Minor Equipment The list of minor equipment includes: Emergency lights $ 500 Burn pans 110 Macro pepetters (2) 320 Hand counter for fecal coliforms 30 ph Electrode (replacement) 150 Ammonia probe (replacement) 450 Lab thermometers 240 Ventilation fans (3) 100 Nitrate probe (replacement) 450 Tow slings 200 Lockers 350 Table and chairs for breakroom 310 Baseboard heater 75 Calculator 250 Hose clamp kit 75 Tool bags 60 Storage cabinets 300 Hand tools 1,000 Typewriter (manual) 250 Fuel hose nozzles (3) 75 Shelves 50 Bolt cutter 100 Printer stand 50 Copy holder for computer keyboard 75 Vernier calipers 150 Miscellaneous 380 TOTAL $ 6,000 continued. . . 1 I I I L I I H. I I I I I FI I POLLUTION CONTROL PLANT 040-488.. L .R. ` continued 040-48850-0111 1 Cleaning Supplies Budgeting the same as we project to spend in $ 6,000 1984 040-48850-012': x it Chemicals See attachment. .. $ 245,000 040-48850-036" Personnel Safety Equipment See attachment. $ 1,500 040-48850-044:. Publications and Dues A slight decrease from 1984. Includes miscell- $ 593 aneous subscriptions and books. Plus Oklahoma Water Lab Certification 040-48850-048;1 Travel and Training Includes: - 1 Wastewater Management Course (8@ $150) $ 1,200 Safety Training 900 Mechanical Seal Seminar 1,000 ii Water Pollution Control Federation . 700 Secretarial Training 400 • Process Control Training 600 Lab Training 1,000 Equipment Maintenance Training 1,000 Solids Thickening/Disposal Training 750 Miscellaenous 750 TOTAL $ 8,300 The increase in this account reflects the 'i. need we feel for better training and better preparedness in connection with the new plant. • The miscellaneous item is for unexpected trips in connection with the project. 040-48850-051 Professional Services Includes outside laboratory testing of sludge $ 3,600 and influent/effluent (estimated) OMI services during 1985: $ 15,725 1. Six (6) on -site visits 2. Reviewing Construction Progress vs Design 3. Preparing trip reports and consultations - with CH2M Hill Continued Operations 50.012 Chemicals Ferric Chloride Estimated usage of 410,000 pounds 273,333 pounds @ $0.165 - $45,099.95 •136,667 pounds @ $0.175 23,916.73 $69,016.68 5% tax 3,450.83 $72,467.51 Lime Estimated usage of 650 tons 650 tons @ $90.45 a $58,792.50 62 tax 3{527.55 $62,320.05 Chlorine Estimated usage of 300,000 pounds 200,000 pounds @ $0.1494 $29,880.00 100,000 pounds @ $0.152 - 15,200.00 $45,080.00 6% tax 2,704.80 $47,784.80 Oxygen Estimated usage of32,700,000 Cu. ft.3 2,700,000 ft. @ $0.750/100 ft. $20,250.00 4% tax 810.00 $21,060.00 Polymer. Estimated usage of 33,000 pounds 33,000 pounds @ $1.155 - $38,115.00 4% tax 1,524.60 $38,639.60 ,c 1 1 1 $245,000 1 1 1 1 1 1 1 1 1 1 00 44 ry y. ♦} i F Operations .;-50.036 Safety Devices $1,500 Our safety program has for these past sixteen years been very inadequate. We have been fortunate _ T[1 ,.:'that we've never had any serious accidents or fatalities. We have begun implementation of a good safety program this year. Jennifer McKimmey, who has a great deal of experience in this area, has been selected as ' .. our Pollution Control Plant Safety Advisor. V n.. [:14 \ 9fr 1,1. 4 [I gi- �y[!'iI =F'.. J£0. .. .-. . . - - r - ' _ l _ '. ... \I 5 ,• NI�YIM♦. F!-:✓...� i ..'I R.1 fY'SFf. M -1-`n . X- 1 ,. �.. t: • , �T` Je•.• rC r, F 3tni - . _ .. R F Y u♦ n t 4A .. IA � • .. it s ,- .I C ., _&_t. -. 3•�.wwd.(`+"S lit '{is �v Y w4",.. -♦11 ..•.r X�. ry '• ",'. fp1� x ,1 Item �; Qty. Approx. Total Cost ...,.....:. ab a-. - 1. t;, Full -face breathing apparatus 1 $ 80.00 d ''' Filters for full face breathing 1 cs of 50 $ 30.00 r:aparatus ^f efA$itw }, , �- rvi-$ •I,v a ,0.' Tsi< 4 .r 60 00 r: FJ ..e shield , . =3 Fuce shield window 3 $ 17.00 2j1tFull face shield for hardhat 1 $ 9.00 «<' Goggles 12 . $ 29.00 {.' - Eyewash station `. 3 $ 57.00 ' •,Hardhat 4 $ 28.00 "Hearing protector -for hardhat- 3 $ 60.00 " _-,Hv. Plug -type hearing protector 1 cs of 400 $ 55.00 Safety harness, full body 2 $178.00? • Halon fire extinguisher 2 $264.00 Single cylinder hand truck 1 $ 80.00 Wall mounting for cylinders 1• •-•$ 30.00 ' `1'T- •- .::,Oxygen bottle, emergency 1 $ 40.00 Cutting tool, emergency 1 $ 11.00 Blades, cutting tool - - 1 bx of 5 - $ 4.00 - First aid kit maintenance - $10.0.00 Nonpotable water signs - 3 pkg of. 5 $ 19.00 Danger -Chlorine signs 2- $ 29.00 • Medical information labels 1 pkg of 25 $ 47.00 -for hardhat - No Smoking sign 1 $ 15.00 References and Literature _ - $100.00 Training $100.00 '•tr $1442.00 , • r.. .' T 417.`''..yrs�•TFj` • 4J[� a >`4 .! i V s\� ....1. . Y Div✓ f - Sq,A Y iJ• W r e../ a' -Is ,. . 1; r\fix P'• ..♦ 1 o a .n ♦' 5 tl i POLLUTION CONTROL PLANT 040-488 continued 4. Miscellaenous consultations with the PCP staff CH2M Hill Consultations Services 5,000 TOTAL $ 24,325 The OMI expenses have already been contracted for, and the budgeted amount is a "not to exceed" figure. 040-48850-063 Telephone Expenses Includes the answering service, Aerofone $ 5,500 charges, and Southwestern Bell billings. Up about 3% from 1984. 040-48850-064 Utilities Includes electric power from Ozarks Electric $ 285,000 and gas from Arkansas Western. Up about 4% from 1984. See attachment. 040-48350-065 Insurance, Buildings & Vehicles $ 3,570 040-48850-080 Buildings & Grounds Maintenance Includes: 1. Normal buildings & grounds expense $ 8,000 (paint, materials, seed, signs, etc.) 2. Gravel (road building in sludge 10,000 burial areas) 3. Culverts (road drainage) 1,200 4. Windows (replacements) 2,500 TOTAL $ 21,700 040-48850-081 Office Machine Maintenance Possible maintenance PC & Printer $ 400 Service copies 390 Service typewriter 70 TOTAL $ 900 040-48850-082 Radio Maintenance Increased somewhat over 1984 projected $ 200 figures 040-48850-100 Miscellaneous $ 400 continued . . . r f _ r ry'.l r \'.(L_ Ur Y I , •• }1 • I. Operations f .its 50.064 Utilities ,,• Electricity ' Our monthly electrical consumption for the ./..'past twelve months has been 400,000 KWH. Estimated for 1985 is 410,000 KWH per month. : According to Mike Tihash with Ozark Electric . we can expect the following charges: - $285,000 r 120,000 KWH @ $0.04202 = $ 5,042.40 290,000 KWH @ $0.022 = - 6,380.00 =>` 800 KWH demand @ $12.045 9,636.00 ECAC 1.015.60 gyp' $ 22,074.00 ;.. 5% tax 1,103.70 ' $ 23,177.70 per month $278,132.40 per year •y Natural Gas Estimated monthly usage of 120 MCF According to Johm Kehn with Arkansas Western Gas Co. we can expect the following charges: - Customer charge $ First 30 MCF @ $4.026 = Next 90 MCF @ $3.098 _ ::.: .._. CGA @ $0-74/MCF y = ' plus est. 7% due to deregulation going into effect Jan. 1st $ 6% tax '• '.. $ $ • I 1J I- I 120.78 278.82 88.80 500.90 35.06 535.96 32.16 568.12 per month 6,817.45 per year OJI 4r POLLUTION CONTROL PLANT 040-488 continued 040-48850-154 Equipment Rental Includes rental of small pumps, air compressors, $ 200 etc. 040-48850-161 Maintenance of Small Equipment Includes last years projected amount, plus: Service contract on the AA Unit $ 1,800 Repair of the Corning Still 400 TOTAL $ 4,000 040-48878-001 Salaries and Wages ' Includes base wages plus overtime. See $ 39,330 attachment for justifications. 040-48878-002 Cost Allocation Reflects 21.22% of salaries and wages. $ 6,976 040-48878-310 Plant Equipment Maintenance This amount has increased from last year because of repairs that will be needed in addition to the normal maintenance required. These extra repairs are: 1. Replace grit clarrifier rakes $ 500 2. Safety switch replacements 600 3. Motor rewinding 800 4. Lift station repairs 5,000 5. Regular maintenance 32,100 TOTAL $ 39,000 1 1 1 1 0C48 SEE CAPITAL BUDGET FOR DETAIL WATER AND SEWER FUND '• POLLUTION CONTROL PLANT 040-488 ACTUAL ' 5 MONTHS BUDGETED ESTIMATED BUDGETED 1903 1984 1984 1985 -- ------------ ------------ ------------ CAPITAL • 99-051 PROFESSIONAL SERVICES 1,196 0 0 0 99-110 BUILDING COSTS 4,111 362,000 75,U:O 2,200 '• 99-112 LAND AOUISITION 0 53,800 864,000 0 99-121 COMET, OF POLLUTION CONTROL PLANT 623,052 1,1600 i v i U 9 200 VEHICLES AND ERUiPMENT 30,757 7x,66 20 u; 5,000 99 202 Fi ET- ASSETS 0 4<: - 600 41,475 I. ------- --------------------- TOTL_ CAPITAL FOlLUTIU!i CO T L PLANT d 664,118 S 1,672,903 $ 985,600 S 48,675 ---------------------------------------------------- i THESE EXFE ITUi E HAVE BEEN MOVED TO THE POLLUTION CONTROL PLANT ' CDNST UC1ION FUND. 1 1 II I. kI ' is 1 li 0C' 49 I L NARRATIVE ' Customer Accounting & Collection Statement of Purpose Customer Accounting and Collections performs the following duties: ' 1) read and reread water meters 2) turn on and turn off water meters 3) provide emergency customer service after hours, weekends & holidays 4) check for water leaks in customer's plumbing 5) collect delinquent accounts 6) assign house numbers and account numbers to water and sewer accounts 7) change incorrect house numbers 8) assist planning department, other utilities and post office in correcting house numbers 9) installl changeout, repair, and test water meters 10) install and maintain remote reading systems 11) order, receive, issue and inventory materials used in maintaining the water and sewer system Specific Goals for 1985 ' The specific goal of Customer Accounting and Collections is to provide a good service to our customers with the minimum amount of cost. Objectives for 1985 1) Accomplish job assignments with the minimum amount of cost to customers. 2) Continue to correct house nos. and names inside the city and the growth area 3) Try to educate public on the problems incountered by utilities, post office, and emergency services caused by incorrect house nos. or house nos. 4) Continue to upgrade meter system by installing remotes and meter risers where they are needed. 5) Continue meter changeout program and try to establish a scheduled main- tenance program so that meters will not be pulled for unnecessary maintenance and testing. 6) Continue to gather field information on meters, types of water users, and fire protection so that the master file on the water billing system can be updated. L H n WATER AND SEWER FUND I. CUSTOMER ACCOUNTING AND COLLECTION 040-489 ACTUAL < ' ' OPERATIONS 5 MONTHS BUDGETED ESTIMATED BUDGETED ' METE --READ 1983 1984 1984 1985 METER READING ------------- ' 56-001 SALARIES AND WAGES f 28,840 E 67,524 $ 64,924 $ 80,336 56-002 COST ALLOCATION 4,852 12,417 12,417 13,436 56-009 OFFICE SUPPLIES AND PRINTING 18 1,400 1,368 1,540 ' 56-010 MINOR EQUIPMENT 169 400 174 400 56-048 TRAVEL AND TRAINING 0 0 0 0 56-065 INSURANCE -VEHICLES AND BUILDING 459 1,100 842 1,200 56-067 INSURANCE -SELF 171 0 - 953 0 ' 56-080 BUILDING AND GROUNDS MAINTENANCE 0 100 95 110 56-082 RADIO MAINTENANCE 590 550 551 600 56-063 VEHICLE AND MACHINE MAINTENANCE 2,675 7,500 5,841 7,500 ------------------------------------------------ TOTAL METER READING 37,774 90,991 87,165 105,124 ------- ------------ CUSTOMER ACCOUNTING AND COLLECTION ----------------------------------.- 57-001 SALARIES AND WAGES 27,408 59,084 61,346 65,730 57-002 COST ALLOCATION 4,567 10,865 10,865 13,120 ' 57-009 OFFICE SUPPLIES AND.PRINTING 2,479 4,000 4,000 9,600 57-010 MINOR EQUIPMENT 116 1,360 1,233 1,300 57-044 PUBLICATIONS AND DUES 106 300 200 300 57-041 TRAVEL AND TRAINING 0 250 83 250 57-049 POSTAGE 11,269 43,000 43,000 47,300 57-050 DATA PROCESSING CHARGES 25,062 55,000 48,251 48,000 57-052 AUDIT EXPENSE 13,790 15,400 13,076 18,520 ' 57-063 TELEPHONE EXPENSE 691 3,200 2,970 4,000 57-067 INSURANCE -SELF 387 0 0 0 57-070 COLLECTION EXPENSE 152 2,700 19 2,700 ' 57-090 BUILDING AND GROUNDS MAINTENANCE 24 200 200 550 57-081 OFFICE MACHINE MAINTENANCE 205 325 335 350 57-083 VEHICLE AND MACHINE MAINTENANCE 4,367 7,500 5,200 7,900 57-100 MISCELLANEOUS EXPENSE 252 500 430 500 ' 57-106 BAD DEBT EXPENSE 6,316 21,000 18,300 21,000 57-419 BAD DEBT ACCTS. RECEIVABLE BILLIN 0 0 1,200 1,260 - ----- --------- ------------ ------------ TOTAL CUSTOMER ACCOUNTING & COLLECTION - 97,391 224,684 210,709 . 242,380 • INVENTORY ' 59-001 SALARIES AND WAGES 10,322 19,931 19,788 22,265 59-002 COST ALLOCATION 1,570 3,647 3,647 4,674 59-009 OFFICE SUPPLIES AND PRINTING 19 200 80 325 ' 59-010 MINOR EQUIPMENT 0 150 0 150 59-025 CONSTRUCTION MATERIALS 0 0 0 0 59-100 MISCELLANEOUS 614 0 0 0 ' 59-372 INVENTORY;ADJUSTMENT 0 0 (2,412) 0 59-001 OFFICE MACHINE MAINTENANCE 0 60 0 60 F TOTAL INVENTORY .; 12,525 23,988 21,103 - 27,474 .•s ........�>a .1'• ------------ ------------ ------------ ----'--___-_ t� TOTAL : ; .4 147,690 339,663 318,976 374,978 ------------------------------------------------------------- ,3 .e (. 51 iv 1 1- .A -1 Mi MAINTENANCE 72-001 SALARIES AND WAGES 72-002 COST ALLOCATION 72-009 OFFICE SUPPLIES 72-010 MINOR EQUIPMENT 72-025 CONSTRUCTION MATERIALS 72-048 TRAVEL AND TRAINING 72-080 BUILDING AND GROUNDS MAINTENANCE 72-083 VEHICLE AND MACHINE MAINTENANCE 72-161 MAINTENANCE OF SMALL EQUIPMENT TOTAL MAINTENANCE TOTAL OPERATIONS AND MAINTENANCE BEFORE DEPRECIATION DEPRECIATION 85-105 DEPRECIATION EXPENSE GRAND TOTAL WATER AND SEVER FUND CUSTOMER ACCOUNTING AND COLLECTION CONTINUED ACTUAL 5 MONTHS BUDGETED ESTIMATED 1983 1984 1984 ---------- ------------ ----------- 18,242 42,203 45,828 3,284 7,761 7,761 137 150 175 5 200 200 1,564 7,800 7,945 0 0 0 45 100 83 52 1,100 300 0 100 0 23,329 59,414 62,292 171,019 399,077 381,268 BUDGETED 1985 36,516 7,679 175 150 8,500 0 100 1,000 100 54,220 429,198 15,679 37,882 40,237 42,249 ------------ ------------ --------- ----------- $ 186,698 $ 436,959 $ 421,505 $ 471,447 sssec see=: es:=eessssee sssss== s -s ------------ 52 I WATER AND SEWER FUND CUSTOMER ACCOUNTING AND COLLECTION 1 PERSONNEL SCHEDULE ' NUMBER OF EMPLOYEES 1994 1985 ' WATER SERVICE SUPERINTENDENT 1 1 WATER SERVICE REPRESENTANTIVE 2 2 'METER MAINTENANCE SUPERVISOR 1 1 METER MAINTENANCE WORKER 1 1 METER READER „ 3 7 WAREHOUSE MANAGER 1 1 'CLERK/TYPIST 1 1 OVERTIME FRINGE BENEFITS' ' CONTINGENCY _-__ • 10 10 BUDGETED 1984 1985 $ 21,115 4 22,558 34,554 35,923 18,398 19,686 10,500 12,368 . 4-,302 42,842 17,188 17,788 12,070 12,554 9,351) 9,818 24,265 30,310 -_-1,00i) --_1,000 S 188,742 3 204,847 1 METER READING 447. 80,36 CUSTOMER ACCOUNTING °< COLLECTION 36% 65,730 • METER MAINTENANCE 2-% 36,516 • — WAREHOUSE MANAGER 22,265 ' ==-4_847` 1 1 II 1 I • () - 53 •,'c2rx [Ti CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND 1985 CUSTOMER ACCOUNTING AND COLLECTIONS 040 - 489 EXPLANATION OF ACCOUNTS Acct. No. 56-009 - Office Supplies: Includes: Meter Reading Cards $ 1,350 Miscellaneous Office Supplies 190 Total $ 1,540 Acct. No. 56-010 - Minor Equipment: Includes: 24" Meter Reading Tubes (12) $ 110 External Speaker (1) - Rebudgeted 75 Tool Box (1) - Rebudgeted 125 Long Handle Shovels (3) 35 Lid Lifter Wrench (3) 35 6 -Volt Lantern Batteries (4) 20 Total $ 400 Acct. No. 57-009 - Office Supplies and Printing: Includes: Computer Stock Paper $ 3,000 Utility Bills 2,200 Field Note Sheets 40 Deposit Receipts 1,500 Shut-off Notices 400 Past Due Notices 400 File Maintenance Forms, Meter Service Forms, Miscellaneous Forms, and Envelopes 900 Meter Information Cards 150 Miscellaneous Office Supplies 150 Expected 10% Price Increase in Office Supplies 860 Total $ 9,600 Acct. No. 57-010 - Minor Equipment: Includes: Electronic Calculator (2) $ 450 rebudgeted Air Conditioner (1) 450 (to be installed in south building at Water and Sewer Operations Center) I I H �- � 54 1 'f • i WATER `AND SEWER FUND 1985 CUSTOMER ACCOUNTING AND COLLECTIONS 040 - 489 EXPLANATION OF ACCOUNTS - Cont. 1 Locking Couplings (35) $ 175. Pad Locks (36) 110 ' Channel Locks (6) 30 Pressure Gauge (2) 25 Cut-off Valve Key (4) 40 6 -Volt Lantern Battery (4) 20 :Total $ 1,300 II ', Acct. No. 57-044 - Publications $ Dues: r AWWA;Membership Dues (1) $ 60 State Operator License Dues (1) 20 City„Directory (1) 100 AWWAIjTraining Manuals 120 Total $ 300 Acct. No.;,57-048 - Travel $ Training: State Water F, Wastewater Operator Meeting in Little it $ 125 Rock or Hot Springs (1 person for 2 days - Hotel and meal expense) Local Supervisor Training Seminars - (1 person - 2 125 '• seminars) Total $ 250 ' Acct. No. '57-049 - Postage: Reflects the cost of mailing out water bills, past due notices, shut-off notices, miscellaneous, and an expected 10% increase in postage in 1985. Acct. No. 57-O50 - Data Processing Charges: I..Reflectsthe charges by Data Processing to Customer Accounting and Collec- tions foribilling water bills, charges by Systematics Inc. for printing checks, and an expected 5% increase in operating cost. Acct. No.,,57-052 - Audit Expense: , Reflects the cost of independent audits plus a 5% cost increase per audit ' contract. Acct. No.57-063 - Telephone Expense: Reflects the charges by Southwest Bell, Aerofone, Answering Service, plus an additional telephone line that will be installed at the Operation Center by January 1985.�'t'r F. • aw• h. -4 i I 'ti1 a 55 V. 1 H 1 WATER AND SEWER FUND 1985 CUSTOMER ACCOUNTING AND COLLECTIONS 040 - 489 EXPLANATION OF ACCOUNTS - Cont. 1 Acct. No. 57-080 - Building and Grounds Maintenance: Reflects the cost of installing two 8 foot by 8 foot chains link gates at the Operation Center for securing a supply storage area; the cost of the rental of tools and the purchasing of materials for installing an air conditioner at , the Operation Center; and the cost of general maintenance of the south build- ing at Operation Center. Acct. No. 57-106 - Bad Debt Expense: , Reflects the amount of unpaid bills and returned checks that are not col- lectable. Acct. No. 57-100 - Miscellaneous: Purchase of House number. Acct. No. 59-009 - Office Supplies and Printing: Includes: Material Issue Slips (3000) $ 275 ' Miscellaneous Office Supplies 50 Total $ 325 Acct. No. 59-010 - Minor Equipment: Includes: Replacement of a heavy duty rechargeable battery for a material lift $ 150 Acct. No. 72-009 - Office Supplies: Includes: Water Meter History Cards (2000) $ 115 Water Meter Installation Cards (2000) 30 Miscellaneous Office Supplies 30 Total 175 Acct. No. 72-010 - Minor Equipment: , Includes: Barrel Locks w/Key $ Caps (20) $ 60 Long Handle Shovel (2) 25 6 -Volt Lantern Battery (4) 20 Screw Drivers (6) 10 Channel Locks (4) 20 14" Pipe Wrench (1) 15 Total ISO 1 ("I 56 li A • I. WATER AND SEWER FUND 1985 CUSTOMER ACCOUNTING AND COLLECTIONS 040 - 489 EXPLANATION OF ACCOUNTS - Cont. tl Acct. No. 72-025 - Construction Materials: Reflects the cost of parts and outside labor charges for water meters. Also reflects the cost of materials for raising water meters. SEE CAPITAL BUDGET FOR DETAIL � WATER AND SERER FUND 1 ii CUSTOMER ACCOUNTING AND COLLECTION I 040-489 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED CAPITAL 1983 1984 1984 1985 i I' 99-110 BUILDING COSTS 0 1,000 0 1,000 99-200 VEHICLES AND-EDUIPMENT 8,072 34,226 726 7,850 t 99-202 FIXED ASSETS 0 0 0 57,833 99-225 RATEF: METERS,; 20,334 24,500 28,384 47,020 ------------------------------------------------- TOTAL CAPITAL COST,;ACCT. & COLLECTION $ 28,406 $ 59,726 S 29,110 $ 113,703 it II II II k II II r 1 II , y. . .. ADMINISTRATION & ENGINEERING NARRATIVE The responsibilities of the Administration and Engineering Division can be divided between those relating to the operation of the Sewer Maintenance, Transmission and Distribution, and the Pollution Control Plant; and those relating to the duties of the City Engineer. Responsibilities relating to the office of the City Engineer are: 1) Development of overall water and sewer expansion plans. 2) Approval of water and sewer extensions by Developers. 3) Working with Outside Engineers on the development of Engineering Reports, Plans and Specifications. 4) Maintenance of accurate water and sewer maps. 5) Maintenance of the City's Plat Book. 6) Working with other Departments of the City. 7) Developing and implementation of an Industrial pre-treatment program. 8) Planning and executing specific water and sewer projects, including detailed plans and specifications, bidding the project and engineering supervision of the work. 9) Inspection of water and sewer jobs installed by developers. 10) Acquisition of easements and real estate. Some of the responsibilities relating to the operation of Sewer Maintenance, Transmission and Distribution, and the Pollution Control Plant are: 1) Development and/or approval of work plans for each division. 2) Dealing with special problems that arise from time to time. 3) Planning and directing training programs for Sewer Maintenance and Transmission and Distribution. 58 i ADMINISTRATION & ENGINEERING t• NARRATIVE continued . . . 1 4) Keeping accurate records of water and sewer lines, and ' valve records. 5) Keeping fire hydrant records:' ' 6) Dealing with personnel problems. 7) Development of an emergency plan. - it 8) Writing specifications for materials and equipment. Existing Personnel in the Department include Utility'Enigineer/ ' !,Director., Asst. Utility Engineer', Engineering. Technecian,-Drafter II, ': Drafter S, -'two Land Agents,•a secretary and a projectcoordinator.• I. The Project Coordinator was hired in November, 1984 with the specific duty of overseeing for the City the construction of the ' Wastewater Treatment Facilities. His salary will be reimbursed from Sales Tax Funds and he will have no other duties. Some of the goals for the Administration and Engineering Division ' for this year are: 1) Setting up training" programs for Sewer Maintenance and Transmission • and Distribution. 2) Start regular Safety Seminars for W & S personnel. 3) Set up a system of valve records that are readily accessible tolfield personnel. 4) Fully implement the approved Industrial Pretreatment Program. 5) Development of a comprehensive written policy on all activities of'the department, making sure policy is consistent with existing ordinances. ' 6) Development of an emergency disaster plan. i 7) Have each residence with a sewer available on service by the end of 1985. • R i� vu 5 9 ADMINISTRATION & ENGINEERING NARRATIVE continued 9) Develop a plan for future water and sewer extensions for Fayetteville and the Growth Area. Set up a structural Pre-treatment Program conforming to the EPA requirement. (?C 60 I WATER AND SEWER FUND I:! ADMINISTRATION AND ENGINEERING 040-490 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED ' 1983 1984 1984 1985 OPERATIONS LABOR AND EXPENSES ------------------ 50-001 SALARIES AND WAGES $ 47,048 $ 126,873 5 123,000 $ 163,830 50-002 COST ALLOCATION 12,449 26,923 26,923 34,765 50-009 OFFICE SUPPLIES AND PRINTING 4,958 5,450 5,400 6,540 50-010 MINOR EQUIPMENT 362 _ 740 960 2,730 50-012 CHEMICALS 1 0 -150 0 0 50-019 INSURANCE =;LIFE 0 0 0 612 I. 50-040 PUBLIC NOTIFICATION 958 300 680 500 .50-041 CLOTHING ALLOWANCE 4,454 7,200 7,200 8,000 50-044 PUBLICATIONS AND DUES 991 :1,200 '" 800 1,725 50-048 TRAVEL AND TRAINING 10,888 2,600 2,644 2,100 ' 50-051 PROFESSIONAL SERVICES 37,550 35,000 32,300 57,600 50-063 TELEPHONE EXPENSE 1,152 3,800 4,450 4,675 50-065 INSURANCE -VEHICLES AND BUILDINGS Ill 250 420 820 ' 50-066 INSURANCE -„ HEALTH 1,363 3,560 4,115 7,292 50-067 INSURANCE -:SELF 0 . 0 0 1,000 50-068 PENSION CONTRIBUTION EMPLOYER 777 6,665 8,670 7,000 50-071 UNEMPLOYMENT INSURANCE 375 1,000 1,270 4,755 50-072 SOCIAL SECURITY TAXES 3,930 9,300 10,100 12,000 50-075 RENT 11 4,584 11,000 13,370 17,000 50-081 OFFICE MACHINE MAINTENANCE 63 175 90 100 50-082 RADIO MAINTENANCE 0 250 274 330 50-083 VEHICLE & MACHINE MAINTENANCE 471 2,000 2,000 3,850 50-100 MISCELLANEOUS 368 25,500 25,500 600 50-178 WORKERS' COMP. PREMIUM TAX 0 907 898 950 e TOTAL OPERATIONS 132,872 270,843 271,064 338,774 ' TOTAL OPERATION AND MAINTENANCE ------------------------ ------------------------ BEFORE DEPRECIATION 132,872 270,943 271,064 338,774 I. - ----------- ---------- ------------ r DEPRECIATION 85-105 DEPRECIATION EXPENSE 981 2,593 2,593 4,600 •a ------------ ------------------ GRAND TOTAL ADMINISTRATION & ENGINEERING $ 133,853 $ 273,436 $ 273,657 $ 343,374 }} • n ' 1 .' .. A. •- ir.Ip • a (( f il•f• v N a C.. WATER AND SEWER FUND ADMINISTRATION AND ENGINEERING PERSONNEL SCHEDULE NUMBER OF EMPLOYEES 19B4 --_-_ - - - - - - - - i I M --- 1 UTILITY ENGINEER/DIRECTO' I 1 ASST. UTILITY NGINEER 1 ENGINEERING TECHNECIAN 1 1 DRAFTER 11 0 1 DRAFTER 1 1 1 LAND AGENT!BUILDING INSP. I 1 LAND AGENT ____ SECRETFRRS' 7 L l (a .. .r.4.- Fd f cc 62 I I BUDGETED - 1984 1985 _ _ - - 3? 282 X4,0-7 26 26 ,048 27,409 16,911 16,186 19,501 18,594 14,034 13,394 22,046 0 6,240 14,794 15,108 __ _ 14,g29- -------- - 126,873 3-163,830_ I 1 1 1 WATER AND SEWER FUND., ADMINISTRATION & ENGINEERING EXPLANATION OF ACCOUNTS 040 - 490 ' 040-49050-002 - Cost Allocation: $ 34,765 21.22 percent of Salaries and Wages. 040-49050-009 - Office Supplies and Printing: $ 6,540 ' This account includes: miscellaneous office supplies, copier charges, print paper for the drafting section, replacement of USGS topological maps, and miscellaneous drafting supplies. Estimated from 1984, plus 10 percent. ' 040-49050-010 - Minor Equipment: I1 This account includes: •1 . Replacement calculator $ 280 35MM camera 300 Light Box (Drafting) 350 Drafting Stools, (2) Replacement 600 Tripod !i 250 • Curtain 650 I. Miscellaneous 300 Total 1 $ 2,730 • 040-49050-01.9 - Insurance - Life: $ 612 This is' a new benefit added in 1985. 040-49050-041 - Clothing Allowance: $ 8,000 Based on last year, plus 10 percent. Includes uniform allowance for all Water and Sewer Divisions including the Meter Division. 040-49050-044 - Publications and Dues: ' This amount includes: American Water Works Association Dues $ 800 Arkansas Water Managers Dues 25 • Polks City Directory (2) 150 NW Ark. Water District Dues 50 ' Water Pollution Control Federation 200 Contractors Data Service 50 ICMA Urban Data Service 50 ' Bureau of National Affairs (EPA Update Service) 350 Total $ 1,725 ii. . .*r 1 63 I WATER AND SEWER FUND 1 ADMINISTRATION & ENGINEERING EXPLANATION OF ACCOUNTS 1 040 - 490 040-49050-048 - Travel & Training: This account includes: American Water Works Convention $ 900 1 Ark. Pollution Control Short School 650 NW Water District Training 100 Safety Training 250 Miscellaneous 200 Total $ 2,100 040-49050-051 - Professional Services: 1 Professional Services includes: Rate Studies $ 50,000 NW Ark. Regional Planning Commission Dues 5,000 Pollution Control Review Fees 1,000 Miscellaneous Surveys 600 Completion of the Dam Study 1,000 Total $ 57,600 040-49050-065 - Insurance - Buildings & Vehicles: $ 820 This amount is estimated from the projected 1984 expenditures plus 1 a car for the Land Agent. 040-49050-066 - Health Insurance: $ 3,738 1 This figure was derived using last years cost. An increase of 20 percent was assumed. 040-49050-067 - Insurance - Self: $ 1,000 This account includes auto repairs when no other insurance applies. 1 This also includes repairs to Unit 390 (estimated @ $600.00) 040-49050-068 - Pension Contributions: $ 7,000 1 Computed at 6 percent of participating employees salary. 040-49050-071 - Unemployment Insurance: $ 4,755 1 Estimated from 1983-84 claims. This is set up on an reimbursable ' rate. I cc 64 1 I. • WATER AND SEWER FUND, ADMINISTRATION & ENGINEERING ' EXPLANATION OF ACCOUNTS 040 - 490 040-49050-072 - Social Security Taxes: $ 12,000 4 � This amount includes 7.05 percent of total salaries plus City contribution to ICMA pension. 040-49050-075 - Rent: $ 17,000 This account includes the rent of office space in City Hall for Water and Sewer. ' 040-49050-081 - Office Machine Maintenance: $ 100 Estimated from projected 1984 figures. ' 040-49050-082 - Radio Maintenance: $ 330 ' This amount is increased 20 percent over 1984. 040-49050-100 - Miscellaneous: $ 600 ' This account includes water and sewer tap stakes, soil and water permit, coffee charges, federal express charges, and other miscellaneous items. This amount is estimated from last year's charges. 040-49050-178 - Workmans Comp. Premium Tax: $ 950 This amount is estimated from 1984. SEE CAPITAL BUDGET FOR DETAIL '• - WATER AND SEWER FUND ADMINISTRATION & ENGINEERING CAPITAL BUDGET 040-490 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED ' CAPITAL 1983 1984 1984 1985 99-200 VEHICLES AND EQUIPMENT 0 9,000 0 9,200 99-202 FIXED ASSETS 0 45,000 0 16,078 - w TOTAL CAPITAL ADMI ! , ----------------------- ------------ ------------ N. & ENGINEERING $ 0 $ 54,000 S 0 $ 25,278 .sfl ht o N. I • • IF• • w, .tee _�—.�.-. • WATER AND SEWER FUND DEBT SERVICE RESERVE 040-492 ACTUAL STAFF STAFF 5 MONTHS BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 DEBT SERVICE 35-101 PAYING AGENTS' FEES $ 580 $ 580 $ 1,300 $ 1,430 35-102 INTEREST EXPENSE 176,890 442,433 440,093 425,239 35-134 BOND DISCOUNT AMORTIZATION 8,606 20,654 20,654 20,654 ------------ ------------ ----------- - -- TOTAL DEBT SERVICE EXPENSE $ 186,076 $ 463,667 $ 462,047 f 447,323 ------------ ---------- ------------ ---------- ------------ ---------- ------------ ----------- tl J ,1 s { � t 43 t 7 - t. t i 'i �l^F • � � ie � s ^ tq Ib • � • •1 ( L 1 .Y Y 1•VII r' • 't1 ••• 1985 SCHEDULE 'C' CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND CAPITAL REVENUE AND EXPENDITURE SUMMARY YEAR ENDING DECEMBER 31, 1985, 1984, AND 1983 ACTUAL BUDGETED ESTIMATED BUDGETED ----1983--- 1964 1984 1985 ----------- CONTRIBUTIONS IN AID OF CONSTRUCTION ------------------------------------ EPA STUDIES $ 0 $ 1,200,000 $ 0 $ 0 GRANTS STATE HIGHWAY DEPARTMENT 6,875 30,000 48,165 0 WATER CONNECTION FEES 20,915 60,000 81,750 111,350 SEWER CONNECTION FEES 19,780 50,000 51,475 55,620 RURAL WATER TAPS 0,845 15,000 18,515 20,000 CONSTRUCTION CONTRIBUTIONS 14,423 300,000 300,000 300,000 TOTAL CONTRIBUTION IN AID OF CONSTRUCTION $ 70,838 $ 1,655,000 $ 499,905 $ 486,970 ------------ CAPITAL EXPENDITURES -------------------- WATER SUPPLY AND TREATMENT $ 0 $ 0 $ 0 $ 0 TRANSMISSION AND DISTRIBUTION 138,665 296,140 256,426 405,610 SEWER MAINTENANCE AND COLLECTION 290,594 337,850 430,826 311,036 POLLUTION CONTROL 664,118 1,672,903 985,600 48,675 CUSTOMER ACCOUNTING AND COLLECTION 28,406 59,726 29,110 113,703 ADMINISTRATION AND ENGINEERING 0 54,000 0 25,278 ------------ ------------------------ ------------ TOTAL CAPITAL EXPENDITURES 4 1,121,783 $ 2,420,619 $ 1_701_962 4 904,302 1 1 1 1 1 1 Or 6'; CAPITAL WATER SERVICE CONNECTIONS ------------------------- 89-001 SALARIES AND WAGES 89-025 CONSTRUCTION MATERIALS 89-054 CONTRACT SERVICES 89-160 EQUIPMENT CHARGES 89-100 MISCELLANEOUS TOTAL WATER SERVICES CONNECTIONS GROWTH AREA CONNECTIONS ----------------------- 90-001 SALARIES AND WAGES 90-025 CONSTRUCTION MATERIALS 90-160 EQUIPMENT. CHARGES 90-100 MISCELLANEOUS TOTAL GROWTH AREA CONNECTIONS WATER MAINS (S M & Cl --------------------- 91-001 SALARIES AND WAGES 91-025 CONSTRUCTION MATERIALS 91-054 CONTRACT SERVICES 91-160 EQUIPMENT CHARGES 91-100 MISCELLANEOUS 91-154 RENT OF EQUIPMENT TOTAL WATER MAINS Ii WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION 040-486 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED 1983 ------------ 1984 ------------ 1984 ------------ 1985 ------------ 17,099 36,600 53,110 56,000 12,784 17,600 43,000 45,000 • 0 540 0 500 3,865 8,000 12,750 13,000 0 ------------ 0 ------------ 0 33,748 ------------ 62,740 ------------ ------------ 108,860 ------------ ----------- 114,500 ------------ • 4,100 7,500 10,500 12,500 1,549 2,100 4,705 5,000 969 2,000 2,900 3,000 0 0 0 0 ------------ 6,618 ------------ 11,600 ------------ 18,105 ------------ 20,500 36,918 67,800 55,000 16,000 .23,898 104,500 60,000 37,000 762 0 600 90,500 7,850 16,500 11,000 5,300 0 0 0 500 0 0 600 0 ----- 69,428 188,800 127,200 149,300 MISCELLANEOUS 99-110 BUILDING COST 0 0 0 2,500 99-200 VEHICLES AND EQUIPMENT 26,728 13,000 711 02,500 99-202 FIXED ASSETS 0 0 0 34,310 99-210 EASEMENTS 143 20,000 1,550 2,000 ------- ------------ ------------ ------------ TOTAL MISCELLANEOUS 28,871 33,000 2,261 121,310 ------------ ------------ ------------ ------------ GRAND TOTAL $ 138,665 ------------ ------------ S 296,140 ------------ ------------ $ 256,426 ------------ ------------ $ 405,610 ---=-------- ------------ 1- r • 68 • H I TRANSMISSION AND DISTRIBUTION CAPITAL BUDGET EXPLANATION OF ACCOUNTS 89 - Water Service Connections: I I 040-48689-001 - Salaries and Wages $ 56,000 040-48689-025 - Construction Materials 45,000 040-48689-054 - Contract Services 500 040-48689-160 - Equipment Charges 13,000 040-48689-100 - Miscellaneous -0- $ 114,500 We made about 440 water taps in 1984 and expect to make about the same number in 1985. The budgeted figures reflect a 5% increase over 1984 projected totals. 90 - Growth Area Connections: $ 20,500 We expect to make about the same number of rural taps this year as we made in 1984. 040-48699-110 - Building Cost: $ 2,500 New roof - Ash Street Pump Station. 040-48699-200 - Vehicles & Equipment: Includes the following equipment: 1) Replacement of Unit 313 (Service Truck) 2) Replacement of Unit 315 3) Replace Unit 346 (Backhoe) TOTAL 040-48699-202 - Fixed Assets: 1) B-100 Water Tapping • Machine (Replacement) 2) 2" Tapping Bit 3) Pipe Saw 4) 60# Jackhammer W/bits 5) Air Conditioning & Heating Unit 6) Communications System " I.il 69 I P 1 $ 15,000 12,500 55,000 $ 82,500 $ 1,500 550 650 1,200 800 29,610 $ 34,310 II ' TRANSMISSION & DISTRIBUTION WATER MAIN PROJECTS 91-001 Labor I. Van Asche St. Water line $ -0- Waterline Replacements ` _0-. Miscellaneous 15,000 ' Flow & Pressure; Recorders 1,000 li: 7 Hwy. 265 Intersections ' Hwy 16 E & 45 E -0- TOTALS $ 16,000 1 •1 I. 1 II t H •. • ,,\ Y Y. { •• ,•• ` • • Y `. • eq�, \. n •t -- 9 1-025 Materials $ -0- -0- 12,000 25,000 -0- 37,000 Cc' 70 91-160 91-054 Equipment Contract Total $ -0- $ 30,500 $ 30;500 -0- 30,000 30,000 '4,500 30,000 61,500 800 -0- 26,800 s f, ;, • - -0 •20,000 20,000 $ 5,300 $'90,500 $'.`148,800 I TRANSMISSION & DISTRIBUTION EXPLANATION OF PROJECTS 1 1. Van Asche Street Oversizing - $ 30,500 Installation of an 8 -inch water line on Van Asche Street west of Johnson Road. The developer will contribute approximately $ 16,700 toward construction of this line. That amount is reflected in the revenue projections for 1985. This project was approved by the Water and Sewer Committee.. 2. Replacement of Water Lines - $ 30,000 This would be for replacement of water lines that have become maintenance problems for us and becomes a frequent nusiance and inconvenience to the public. Old water lines can become maintenance problems for several reasons. Some of those reasons are: a) The pipe has corroded because of the age and type of material used. Most frequently these are 2 -inch and smaller galvanized pipes and are usually more than 25 years old. b) Iron pipe has been placed in an extremely corrosive environment. Usually this takes 10-15 years to start becoming a maintenance problem, but when it does, breaks can become frequent. c) The pipe material may be defective. Usually a pipe manufacturer and/or contractor will warrant their material for a period of one year only. Pipe defects may or may not show up during that time. The defects may be apparent only after years of stress. There are at least three specific lines we would consider replacing under this account. They are: a) 4" Plastic pipe on Dead Horse Mountain Road b) 6" on Bel -Air Street c) 25" line on Montgomery Street I 1 • 02 71 I I I I I I 11 I • I I I I I I I 11 TRANSMISSION & DISTRIBUTION EXPLANATION OF ACCOUNTS li 3. Miscellaneous Projects - r This includes: a) $ 10,000 as a contingency for water line oversizings. b) $ 31,500 in for account labor, materials, and equipment for minor relocation work associated with street or highway work, short mains, and small line, replacements. 4. Flow & Pressure Recorders - - $ 26800 This project' involves the installation of -pressure and flow recording equipment at three (3) water booster stations. The schedule is: a) Hyland Park Station - Flow Recorder Suction Pressure Recorder b) Ash Street Station - Flow Recorder Suction & Discharge Pressure Recorders c) Hwy 45 East Station Flow.Recorder • This project was budgeted in 1984, but because of time involved in tank painting and pump station maintenance and because of budget overruns in other accounts, it was decided not to do this project. This project will enable us to keep accurate records on water use within a given pressure area, peak -days, and maximum instantaneous demands'. These records would eventually be used in the evaluation of a particular system. In the future we will add this capability to each of our water booster stations. El 5. Highway 265 -. $ 20,000 Relocate water lines Hwy 265 & Hwy 16 E Relocate water lines Hwy 265 & Hwy 45 E II Waterline adjustments made necessary because of improvements to those intersections by the Highway Department. 72 TRANSMISSION AND DISTRIBUTION CAPITAL BUDGET EXPLANATION OF ACCOUNTS continued . . . 040-48699-210 - Easements: Cost of easement acquisition on water projects. $ 2,000 C. 73 CAPITAL SEWER MAINS 95-001 SALARIES AND WAGES 95-025 CONSTRUCTION MATERIALS 95-054 CONTRACT SERVICES 95-160 EQUIPMENT CHARGES 95-100 MISCELLANEOUS TOTAL SEWER MAINS SEWER CONNECTIONS 96-001 SALARIES AND WAGES 96-025 CONSTRUCTION MATERIALS 96-054 CONTRACT SERVICES 96-160 EQUIPMENT CHARGES i TOTAL SEWER CONNECTIONS MISCELLANEOUS WATER AND SEWER FUND SEWER MAINTENANCE AND COLLECTION 040-487 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 ------ ------------ ------------ ---------- 23,032 28,000 46,870 12,000 3,983 .111,500 13,000 3,000 207,018 12,000 150,000 90,735 4,606 9,000 9,300 3,000 0 0 0 500 -------- ------------ ------------- ------------ 230,639 160,500 219,170 109,235 15,326 39,500 50,970 54,000 5,478 16,000 19,160 20,200 23,846 0 625 500 4,667 12,000 11,901 12,000 49,311 67,500 82,656 66,700 99-110 BUILDING COST 0 7,400 0 7,700 99-200 VEHICLES AND EQUIPMENT 13 92,450 72,500 51,000 99-202 FIXED ASSETS 0 0 0 46,401 99-210 EASEMENTS _ 2,625 ------------ 10,000 ------------ 56,500 ------------ 10,000 ------------ TOTAL MISCELLANEOUS . 2,638 109,850 129,000 115,101 ------------ ------- -------- GRAND TOTAL SEWER MAINT & COIL CAPITAL $ 290,594 $ 337,850 $ 430,826 $ 311,036 ------------------------------------------------- ------------------------------------------------- 1 74 • C SEWER MAINTENANCE AND COLLECTION CAPITAL SEWER MAINS 1985 BUDGET Lovers Lane -Canterbury Vandeventer Sewer* Maple Street Sewer* Miscellaneous Projects Hwy 265 Intersections Hwy 16 E & Hwy 45 E Fox Hunter Road (Rebudget final payment engineering & contractor change order) TOTALS 95-001 95-160 95-025 95-054 Labor Equipment Materials Contract Total $ -0- $ -0- $ -0- $ 40,000 $ 40,000 -0- -0- -0- 9,000 9,000 -0- -0- -0- 10,500 10,500 12,000 3,000 3,000 25,000 43,000 -0- -0- -0- 10,000 10,000 -0- -0- -0- 2,510 2,510 $ 12,000 $ 3,000 $ 3,000 $ 97,010 $115,010 *Carryovers from 1984. Work is already under contract. Replacement of private lines. M 5 SEWER MAINTENANCE & COLLECTION EXPLANATION OF PROJECTS it 1. Lovers Lane - Canterbury Sewers: (Contract) $ ;40,000 See attached explanation. 2. Vandeventer Sewer - (Contract) $ 9,000 Replacement of a private service line authorized in 1984 by the Board of Directors. A construction contract for this work has been executed. ,. 3. Maple Street Sewer - (Contract) $ 10,500 Replacement of a private service line authorized in 1984 by the Board of Directors. A construction contract for this work has been executed. 4. Miscellaneous Projects - This includes: a) Possible private line replacements $ 25,000 b) Force account work, includes minor relocation work due to street or highway projects, short sewer line extensions, and possible sewer re-hab work too extensive to be classified as maintenance $ 18,000 $ 43,000 5. Fox Hunter Road Sewer - (Contract) - $ 2,510 Includes balance of Engineering Fees and one Change -Order. x• .. 'n*r a '•V y j1 . ON :ti { s.4 1 . EXPLANATION ACCOUNT 040-48795-054 CANTEBURY - LOVERS LANE SEWER (SHERWOOD FORREST SUBDIVISION) The purpose of this project is to extend a sewer line from the Sequoyah Woods Subdivision along Stan Drive to Sherwood Forrest Subdivision. It is estimated that the cost of this line will be $40,000, including engineering. The extension of the lines within Sherwood Forrest Subdivision will be the responsibility of the property owners. The City will meet with the property owners and the County Health Department to discuss the proposed extensions and methods of financing those extensions. • r 77 1 'SEWER MAINTENANCE AND COLLECTION CAPITAL BUDGET EXPLANATION OF ACCOUNTS 1 96 - Sewer Connections - (T & D) 040-48796-001 - Salaries and Wages: $ °000 040-48796-025 - Construction Equipment: $ 20,200 040-48796-054 - Contract Services: $ 500 040-48796-160 - Equipment Charges: $ 12,000 • Weare expecting about the same number of sewer taps this year as ' we hadin 1984, about 260. Therefore, the figures are not significantly changed from the projected 1984 costs. ' Contract Services would include any outside work necessary such as the excavation of rock. 040-48799-110 - Building Costs: $ 7,700 ' This account includes the roof repairs on: ii a) North Street Pump Station • b) Poplar Street Pump Station c) Old Filter Building ' These were scheduled for repair in 1984 but were not done. The reason 'they were not done was because we were not sure which ones might be done in the overall Wastewater Project. Also we had problems ' getting people interested in doing the work. One of the stations which had been scheduled for roof repair last year (Porter Road) will be done in our`Wastewater Project. ' 040-48799-200 - Vehicles and Equipment: a) Replacement of Unit 331 $ 15,000 I b) Partial replacement of Wash Truck (pumps) 36,000 $ 51,000 040-48799-202 - Fixed Assets: (i a) Lawnmower (replacement) $ 1,500 b) Chain Hoist for Unit 334 2,450 '• c) Concrete Saw 1,850 d) 3 Electric Pumps 2,000 d IMr 'I . . •.. .i1 e Y . 1 1I . 1 I. f . A11 '� I • �j.% / I! .y+. . 1 u.:. SEWER MAINTENANCE AND COLLECTION CAPITAL BUDGET EXPLANATION OF ACCOUNTS continued . . . e) Bearing Puller Set 1,300 f) SKI Bearing Driving Set 750 g) 2 Manhole Blower Units (Safety) 1,500 h) Rebudget Sewer Tapping Machine 2,800 i) Communications System 32,251 $ 46,401 040-48799-210 - Easements: $ 10,000 Includes cost of easements associated with the Lovers Lane - Canterbury Sewer Project and the Vandeventer Sewer Project. It also includes a contingency for other possible easement acquisitions relating to force account miscellaneous projects. 79 1c POLLUTION CONTROL PLANT ' CAPITAL BUDGET I I I I I I I I IL EXPLANATION OF ACCOUNTS I. 040-48899-110 - Building Cost: $ 2,200 ii For the installation of new lighting in the Pollution Control Plant Breakroom and construction of a false ceiling in the Breakroom.- This was budgeted in 1984 but was not done because the cost was more than expected. 040-48899-200 - Vehicles and Equipment: $ 5,000 This account includes: 1) Lawn Mower W/Attachments (Replacement) 040-48899-202 -Fixed Assets: This account includes: 1) Plant Hot Water Heater 2) Polymer Mix and Feed Pumps 3) Water Coolers (Replacement) 4) Electrode Switch for Orion 901 5) Portable Automatic Sampler 6) Main Disconnect Switch 7) DOProbe 8) DO,;Meter, YSI 54ARC 9) Scaffolding 10) BIF Solid State Conversion Kit 11) New Heating Unit for Bar Screen Room 12) Communication System Y 1,150 6.900 1,500 800 2,800 10,000 550 1,000 1,000 1,030 750 13,995 41,475 WATER AND SEWER FUND CUSTOMER ACCOUNTING AND COLLECTION 040-489 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED CAPITAL 1983 1984 1984 1985 ----------------------------------------------- 99-110 BUILDING COSTS 0 1,000 0 1,000 99-200 VEHICLES AND EQUIPMENT 8,072 34,226 726 7,850 99-202 FIXED ASSETS 0 0 0 57,833 99-225 WATER METERS 20,334 24,500 28,384 47,020 ------------ ------------ ------------ ----------- TOTAL CAPITAL CUST. ACCT. & COLLECTION f 28,406 $ 59,726 $ 29,110 $ 113,703 ------------ ------------ ------------ ------------ ------------ ------------ ------------ ------------ C� 82 I. Water and Sewer Fund 1985 ' Customer Accounting and Collections 040-489 Explanation of Accounts - Cont. 040-48999-110 Building Cost $ 1,000 • Reflects the estimated cost to build one I. concrete slab 12 ft X 60 ft X 4" thick. (To be used for storing construction materials at the meter shop. Rebudgeted because of consturction problems that • will have to be worked out before the ' . slab can be poured). li 040-48999-200 Vehicle and Equipment .s.$ 7,850 I. Reflects the estimated cost of a one-half ton short wide pickup (Rebudgeted) 040-48999-202 Fixed Assets 1 li Reflects the cost of upgrading water meter $ 1,900 1• test bench. Communications System $ 55,933 • TOTAL 57,833 040-48999-225 Water Meters S 47.020 Reflects the cost of water meters for change- • outs and installations. 1 1 ii ii I. U16 er • i. 8 I` apy ,.. •u . • 3 t r, N 7 CAPITAL IMPORVEMENTS 1985 WATER METERS 99-225 ITEM 5/8" & 5/8" x 3/4" Water Meter P.D. 1" Water Meter P.D. 1½" Water Meter P.D. 2" Water Meter P.D. 2" Water Meter Turbo 2" Water Meter Comp 3" Water Meter Turbo 3" Water Meter Comp 3" Water Meter F.H. 4" Water Meter Turbo 4" Water Meter Comp 6" Water Meter Turbo 6" Water Meter Comp Generator Remote P.D. Generator Remote Turbo Generator Remote Comp TOTAL WATER METERS 99-225 NO. NEEDED 1000 25 8 0 6 0 3 0 1 0 0 20 3 2 84 UNIT TOTAL COST COST $ 34 $ 34,000 90 2,250 220 1,760 325 -0- 425 2,550 650 -0- 640 -0- 960 2,880 430 -0- 1100 1,100 1600 1,600 2000 -0- 3300 -0- 22 440 100 300 70 140 $ 47,020 WATER AND SEWER FUND I. ADMINISTRATION &,ENGINEERING CAPITAL BUDGET 040-490 I•. ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED • CAPITAL 1983 1984 1984 1985 ' 99-200 VEHICLESIAND EQUIPMENT 0 9,000 0 9,200 99-202 FIXED ASSETS .0 45,000 0 16,078 -------------------------------------------------- TOTAL CAPITAL ADMIN. & ENGINEERING $ 0 $ 54,000 $ 0 $ 25,218 •1 11 II 1 r r 1 1 H .. H -H I 85 4 ADMINISTRATION AND ENGINEERING CAPITAL BUDGET EXPLANATION OF ACCOUNTS 040-49099-200 Vehicles and Equipment: Rebudget City Engineers car $9,200 040-49099-202 Fixed Assets: Communications System $14,782 2 Lateral File Cabinets 1,296 $16,078 88 1 SEWER PLANT CONSTRUCTION FUND I7 TABLE OF CONTENTS PAGE • EXCESS REVENUES OVER EXPENDITURES ......................1 EXPLANATION OF REVENUE ACCOUNTS. en.. ..n.. . "C... IEXPLANATION OF EXPENDITURES. . 1...... ....."•.n. ...... .3-5 1 , - . .. --. - . --. . - •- II l I IY l 1 . IP II 1 _ .I • ' , 1 ry e$ � yy��44 i .- I'' .� L . P • 1 . " ,xµ v'• 1 it CITY OF FAYETTEVILLE, ARKANSAS • SEWER PLANT CONSTRUCTION FUND 1985 BUDGET - Li 1 - it .. ACTUAL BUDGETED ESTIMATED BUDGETED REVENUE.. 1983 1984 1984 1985 ------- is ------------------------ ------------------------ 048-33541 PROCEEDS FROM BOND SALES f 0 f 0 f 0 $ 13,000,000 048-33191 FEDERAL E.P.A. GRANT (1985) 0 0 . 0 7,992,910 U. 048-33506 INTEREST INCOME .. 0 0 0 10,000 • TOTAL REVENUE f 0 f. 0 f 0 $21,002,910 ' EXPENDITURES j I. 048-49199-001 SALARIES AND WAGES f 0 f 0 f 0 f 31,000 048-49199-002 COST ALLOCATION .0 0 0 6,578 049-49199-009 OFFICE SUPPLIES AND PRINTING 0 0 , 0 . . 500 048-49199-010 MINOR EQUIPMENT 0 0 0 250 048-49199-040 PUBLIC NOTIFICATION 0 0 0 13,000 048-49199-044 PUBLICATIONS AND DUES 0 0 0 275 048-49199-048 TRAVEL'AND TRAINING 0 0 0 7,080 048-49199-051 PROFESSIONAL SERVICES 0 0 0 60,000 048-49199-063 TELEPHONE EXPENSE 0 0 0 3,000 048-49199-083 VEHICLE AND MACHINE MAINTENANCE 0 - . 0 0 1,000 I. 048-49199-100 MISCELLANEOUS 0 0 0 1,300 049-49199-108 STREET CONSTRUCTION 0 0 0 10,000 • 048-49194-502 LAND ACQUISITION 0 0 0 950,000 048-49199-505 BASIC A/E FEES BID PHASE . 0 0 0 83,011 ' 048-49149-506 PROJECT INSPECTION FEES 0 - 0 0 545,986 + 048-49199-511 CONSTRUCTION SEWER PLANT 0 0 0 7,813,100 048-49199-529 FIELD EVALUATION STUDY 0 0 0 475,856 048-49199-535,INTERIM.AERATORS 0 0 0 . 67,710 048-49199-538 BELT PRESS DESIGN 0 0 0 53,500 048-49199-539 BELT PRESS CONSTRUCTION 0 0 0 350,000 044-49199-540 STEP ll!=ENGINEERING 0 0 0 1,843,000 t • 048-49199-210 EASEMENT EXPENSE 0 0 0 131,500 046-49199-005 LAND AGENT FEES 0 0 0 12,000 1•TOTAL EXPENDITURES h ._ f ---------0 ----------0 -----------0 12,454,646 •------------ ---------------------- ------------ TOTAL EXCESS REVENUE OVER EXPENDITURES •f 0 $ 0 f • 0 f 8,543,264 II 1 4� SEWER PLANT CONSTRUCTION REVENUE DETAIL EXPLANATION OF ACCOUNTS 040-33541 - Proceeds from Bond Sales: $ 13,000,000 This is the amount of bonds to fund the City's share of the Wastewater Treatment Plant, as well as sewer line work and sludge disposal. 040-33191 - Federal EPA Grant (1985): Land Acquisition 85% $ 664,020** Basic AIE Fees Bid Phase 70,011 Project Inspection Fees 410,000 Construction Wastewater Treatment Plant 5,859,825 Field Evaluation Study - 261,423 Interim Aerators 30,000 Belt Press Design and Construction -0- Step II Engineering (EPA Grant Design Allowance) 641,871* Relocation Total 55,760 $ 7,992,910 ** City has received * Partial Payment, Received, Remainder in Progress I. i SEWER PLANT CONSTRUCTION FUND EXPLANATION OF ACCOUNTS 048-49199-001 - Salaries and Wages: $ 31,000 !r it One (1) Project Coordinator 048-49199-002 - Cost Allocation: $ 6,578 This is 21.22 % of Budgeted 1985 salaries. 048-49199-005 - Land Agent Fees: $ 12,000 it .- The expense of the Water and Sewer 0 &MM Land Agents acquiring sewer line work easements. 048-49199-009 - Office Supplies and Printing: $ 500 This includes reimbursing Water and Sewer 0 & M for supplies to set9up office and also any supplies needed in 1985. 048-49199-010 - Minor Equipment: $ 250 One (1) Calculator 048-49199-040 - Public Notification: Information on One Cent Sewer Sales Tax $ 5,000 Notice to Bidders for line work and sludge site • published in 5 or 6 newspapers 8,000 $ 13,000 ' 048-49199-044 - Publications and Dues: Dues for Water Pollution Control Federation $ 150 Books on Plant Construction 125. $ 275 048-49199-048 - Travel and Training: EPA Project Audit Seminar $ 1,000 1 8 monthly meetings in Gainsville, Florida 6,080 $ 7,080 l :•4 M. 3 . f ,sh C '.. 1 �' s ♦F�Z s.. i �a W ♦ I • • •♦ , ♦ 1 . .. rig•': J + ` � � 3 I I SEWER PLANT CONSTRUCTION FUND , 048-49199-051 - Professional Services: $ .60,000 ' This is a base line study of Mudd and Clear Creeks before we start operating the new sewer plant. 048-49919-063 - Telephone Expense: $ 43,000 This includes phone for Project Coordinator plus one phone and line at the Wastewater Treatment Plant. The Engineer also has four Aero Phone Cards for long distance calls pertaining to the plant. 048-49199-100 - Miscellaneous: $ 1,300 This includes postage, freight and refreshments for meeting. 048-49199-502 - Land Acquisition: $ 950,000 This is the estimated cost to acquire 670 acres. $ 781,200 will ' be 85% reimbursable. 048-49199-505 - Basic A/E Fees Bid Phase: $ 83,011 This covers the engineering fees to open bids and evaluate bids for contracts on wastewater treatment plant, line work and the dirt site, which will be 75 to 85 % reimbursable. 048-49199-508 - Project Inspection Fees: $ 545,986 ' This is engineering fee to inspect construction of the wastewater treatment plant. 048-40199-511 - Construction Waste Water Plant: $7,813,100 This is CH2M Hill estimate for 1985 which includes Administration and Lab Building, effluent holding pond, primary and secondary clarifiers, and start the concrete structures for the rest of the plant. 048-49199-529 - Field Evaluation Study: [Li $ 500,856 ' This is the design, construction, and operation of the Pilot Plant. 048-49199-535 - Interim Aerators: $ 67,710 This is the purchase of materials and construction cost to place aerators in sludge disposal pond. I I H I 1 fi 'SEWER PLANT CONSTRUCTION FUND continued . . 1 048-49199-538 - Belt Press Design: $ T.53,500 048-49199-539 - Belt Press Construction: $ 350;000 The belt press will lower the cost of sludge disposal by reducing I. the quantity of material handled. 048-49199-210 -Easements: : 131;500 1 Purchase easements for sewer line work. . 048-49199-083 - Vehicle and Machine Maintenance: $ 1000 1 This is the expense for the Project Coordinator to use the old City Engineer's car. This car will be sold at the end of the project. 1 048-49199-108 - Street Construction: •$ 10000 This is to cover cost of maintaining Fox Hunter Road during the 1 construction of the Wastewater Treatment Plant. 048-49199-540 - Step II Engineering: $1,843,000 I. This is the expense of the Detailed Plans and Specifications for the Wastewater Treatment Plant. This expense was paid by Water • and Sewer 0 & M, now we are repaying that fund. EPA reimbursement based on percentage of total project cost (Design Allowance). I. 1 . . . Li I Li I{ SANITATION FUND - 1985 n ' ! TABLE OF CONTENTS Narrative Explanation.... 1 Projected Fund Equity -Schedule "A".......................2 Revenue and Expense Summary ..................:...:.......3 RevenueDetail...... . a.....; ................. ............4 Sanitation Service Operations ... ........... ..... ... ......5-6 Personnel Schedule.... *1•••••• . . •.........•aa •1•••• a .7 1 Sanitation Service Operations Explanations of Accounts...8 Sanitation Capital Budget .....:....................9 Projected for Five Years :. .............................10 I. I f l r rf J i A • CITY OF FAYETTEVILLE Narrative Explanation a, x • Fund . Department Division Sanitation Sanitation Sanitation ' r ' Statement of Purpose -.(basic function) To provide healthy and satisfactory service to the citizens of Fayetteville as well as to the commercial establishments; and the removal and disposal of refuse. To keep the city streets, right of ways; alleys, and abandoned lots as clean as possible. ' To inspect and notify people of unhealthy and unsightly debris and refuse; and to work with the citizens to try and make Fayetteville a cleaner place ' •`�::.. _; to live. 1. ''Specific Goals for 1985. •' To set more containers. To keep' -the city as healthy and clean as possible. •..r.r To re-route the existing routes to absorb the additional new residents we willbe acquiring. 1 1 • Objectivesfor 1985: ' 1. To work with the city manager and thefinance department to minimize thedepartment's cost. '2. To enforce all the general ordinances pertaining to the Sanitation Dept..4, To work with the Engineers and the Northwest Arkansas Planning Comm. ,F toward the completion of our incinerator. 14. To. provide'' the people of Fayetteville with a flat bed truck to use "'1. •:on'_week ends on a first call basis. f�5�N..�' To[ maintain our spring and fall clean-ups. ' '1'o d9•' u r; lin , possible to maintain our #1 rating., w•-, I SCHEDULE A' CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND STATEMENT OF CHANGES IN FUND EQUITY FOR THE PERIOD ENDING DECEMBER 31, 1985 RETAINED EARNINGS CONTRIBUTIONS DESIGNATED UNDESIGNATED TOTAL --------------- --------------- -------------- BALANCE DECEMBER 31, 1983 S 188,037 $ 24,930 $ 1,068,630 $ 1,281,597 NET INCOME (SCHEDULE B) 0 252,323 153,151 405,474 CONTRIBUTIONS 0 0 0 0 ------------------------------------------------------------ BALANCE DECEMBER 31, 1984 188,037 277,253 1,221,781 1,687,011 NET INCOME (SCHEDULE B) 0 125,000 161,502 286,502 ' CONTRIBUTIONS 0 0 0 0 BALANCE ➢ECEMBER 31, 1985 $ 188,037 $ 402,253 f 1,383,283 $ 1,973,513 S 1 1 I. 1 .{ Y.,4♦r,'"jy Ind I-a'.S .l 1 L 1 1 CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND REVENUE AND EXPENSE SUMMARY .- I FOR THE PERIOD ENDING DECEMBER 31, 1985;84 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED 1983 1984 1994 1985 OPERATING REVENUES (050-3) -------------------------- ' SANITATION FEES $ 734,454 $ 1,534,808 S 1,614,430 S 1,662,444 EXTRA PICK-UP FEES 1,315 3,000 3,105 3,200 MISCELLANEOUS 24 200 6,160 500 TOTAL OPERATING REVENUES 735,793 1,530,088 1,623,695 1,666,144 ---------- ----------- ------------ OPERATING EXPENSES (050-4) .. ------------------------- SANITATION SERVICE OPERATIONS 546,820 1,373,553 1,162,345 1,311,442 . ------------------------------------ ------------ ' SANITATION SERVICE OPERATIONS 548,820 1,373,553 1,162,345 1,311,442 NET OPERATING INCOME (LOSS) BEFORE DEPRECIATION 186,973 164,535 461,350 354,702 ---------- ----------- ------------ LESS DEPRECIATION OF PROPERTY AND EQUIPMENT (56,617) (140,000) (169,802) (176,000) 1 "-------------------- ------------------------- NET OPERATING INCOME (LOSS) 130,356 24,535 291,548 178,702 ---------- -------- --- --- -------- ' NONOPERATING INCOME (050_3) GAIN ON SALE OF EQUIPMENT, VEHICLES, AND BUILDING 0 9,000 15,242 8,000 I. INTEREST INCOME 28,635 57,000 - 96,827 99,800 HEALTH INSURANCE REBATE 8,724 0 1,857 0 ----------------- --- ---- ' TOTAL NONOPERATING REVENUES 37,559 66,000 113,926 107,800 ---------------------------- • NET INCOME (LOSS) TO RETAINED EARNINGS (SCHEDULE A) $ 167,915 $ 90,5.35 $ 405,474 $ 286,502 1 • I H .. . ....., .1.: Q.,J 3 CITY OF FAYETTEVILLE, ARKANSAS SANITATION - REVENUE DETAIL - OPERATING, NONOPERATING, & CAPITAL YEAR ENDING DECEMBER 31, 1985 AND 1984 ACTUAL S MONTHS BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 OPERATING REVENUES 050-33331 SANITATION SANITATION FEES f 734,454 $ 1,534,186 4 1,614,430 $ 1,662,444 050-33332 EXTRA PICK-UP FEES 1,315 3,000 3,105 3,200 050-33600 MISCELLANEOUS AND OTHER 24 200 6,160 500 ----- -------- - - -----------. TOTAL OPERATING REVENUES 735,793 1,537,388 1,623,695 1,666,144 NONOPERATING REVENUES 050-33500 INTEREST 25,623 53,000 88,790 95,000 050-33520 INTEREST ON CHECKING 3,212 4,000 8,037 4,800 050-33550 SALE OF EQUIPMENT 0 9,000 15,242 8,000 050-33601 HEALTH INSURANCE REBATE 8,724 0 1,857 0 TOTAL NONOPERATING REVENUES 37,559 66,000 113,926 107,800 Y CAPITAL REVENUES 050-33355 CONTRIBUTIONS 0 0 0 0 ------------ ------------ ------------ ------------ TOTAL CAPITAL REVENUES 0 0 0 0 GRAND TOTAL f 773,352 $ 1,603,388 $ 1,737,621 4 1,773,944 ------------ ---------- ------------ ------------ ------------ ----------- ------------ ------------ 4 I 1 1 I 1 I. CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND SANITATION SERVICE OPERATIONS 050-480 1H ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED SANITATION SERVICE OPERATIONS 1983 1984 1984 1985 1 ----------- --- -------- ------------ ------------ ---------- PERSONNEL SALARIES -------------------- 1 10-001 SALARIES AND WAGES $ 2321994 $ 598,493 $ 598,965 $ 635,522 10-002 COST ALLOCATION 50,863 127,000 127,000 134,858 10-019 LIFE INSURANCE 0 0 0 2,790 10-066 HEALTH INSURANCE 8,210 20,320 27,148 38,020 1 10-068 PENSION CONTRIBUTION 5,669 17,500 17,793 20,134 10-071 UNEMPLOYMENT INSURANCE 0 1,000 2,760 1 500 I. 10-072 SOCIAL SECURITY TAXES 15,809 41,900 42,100 44,920 10-196 WORKER'S COMPENSATION PREMIUM TAX 0 510 510 560 ------------ ------------ --- TOTAL PERSONNEL SALARIES 313,545 806,723 816,276 877,304 1 ----------- ------------ ------------ MATERIALS AND SUPPLIES ---------------------- 1 15-009 OFFICE SUPPLIES & PRINTING 43 150 222 175 • 15-010 MINOR EQUIPMENT 988 5,000 4,040 5,000 15-011 CLEANING SUPPLIES 1,604 2,500 2,425 2,500 1 15-012 CHEMICALS 0 150 0 150 TOTAL MATERIALS AND SUPPLIES 2,635 7,800 6,687 7,825 ------------------------- ' CONTRACTUAL SERVICES -------------------- 20-040 PUBLIC NOTIFICATION 14 300 250 300 20-041 CLOTHING ALLOWANCE 2,752 8,200 7,986 9,000 20-044 PUBLICATIONS AND DUES 15 200 187 225 20-04B TRAVEL AND TRAINING 79 6,000 1,370 1,000 20-049 POSTAGE 6,000 9,900 9,900 10,000 1 20-050 DATA'.PROCESSING 6,866 13,000 12,465 13,000 20-051 PROFESSIONAL SERVICES 77,566 100,000 0 6,000 20-052 AUDIT EXPENSE 2,611 4,000 1,815 4,200 1 20-061 SOLID WASTE DISPOSAL 55,251 150,000 136,509 147,690 20-063 TELEPHONE EXPENSE 560 2,500 1,910 2,500 20-064 UTILITIES 956 4,000 3,722 5,000 1 20-065 INSURANCE -VEHICLES & BUILDING 1,533 4,500 4,812 5,800 20-067 INSURANCE -SELF 1,000 330 100 2,933 20-070 COLLECTION EXPENSE 21 500 1 1,000 20-100 MISCELLANEOUS EXPENSE 255 150 820 350 1 20-106 BAD DEBT EXPENSE 683 1,200 780 1,200 TOTAL CONTRACTUAL SERVICE 156,162 304,790 182,627 210,198 1 :;a ------- ----------------------------------- V f ri p�v 1 •EE p i ,x v„ JII , • .... - ��i�s,�Y4 VY-'fl . ll... .\. a\;J. 0, r � f CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND SANITATION SERVICE OPERATIONS CONTINUED 050-480 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 MAINTENANCE 25-080 BUILDINGS & GROUNDS MAINTENANCE 812 2,500 2,500 3,000 25-081 OFFICE MACHINE MAINTENANCE 0 50 25 75 25-062 RADIO MAINTENANCE 370 1,700 835 2,040 25-083 VEHICLE AND MACHINE MAINTENANCE 75,296 249,000 153,295 210,000 25-161 MAINTENANCE OF SMALL EQUIPMENT 0 1,000 100 1,000 ------------ ------------ ------------ ----------- TOTAL MAINTENANCE 76,478 254,250 156,755 216,115 TOTAL SANITATION OPERATIONS & MAINTENANCE BEFORE DEPRECIATION (SCHEDULE BI 548,820 1,373,553 1,162,345 1,311,442 DEPRECIATION 85-105 DEPRECIATION EXPENSE TOTAL SANITATION SERVICE OPERATIONS 56,617 140,000 169,802 176,000 ------- ----------- ------=----- ----------- f 605,437 f 1,513,553 f 1,332,147 $ 1,487,442 I aE.1`Y. SANITAION FUND' ................. 1 PERSONNEL SCHEDULE NUMBER OF EM1 BUDGETED 1984 1985 1984 198 —----------------------------------------- 5 9a SANITAION SUPERINTENDENT 1 1 $ 25,819 3 27,333 ASST. SUPERINTENDENT 1 1 20,911 22,820 • TENDER TRUCK OPERATOR 5 5 82,996 BB,513 SANITATION LEADWORKER 14 14 205,944 216,326 'SANITATION TRUCK DRIVER 11 15 167,194 182,651 CLERK/TYPIST j- 1 •1 9,591 10,111 LABORER • 6 6 57,148 60,478 '•OVERTIME- CLEAN-UPS 12,lD0 12,705 OVERTIME - OTHER 10,890 11,435 CONTINGENCY •3,000 3,150 ---- ----------- ----------•"` 41 ' •-41 - $ 595,493 $ 63===22= 1 1 I. I :-.. 7 . CITY OF FAYETTEVILLE, ARKANSAS SANITATION SERVICE OPERATIONS 050 - 480 EXPLANATION OF ACCOUNTS 15-010 Minor Equipment: Tote Barrels Tarps for Flat Beds Pitchforks Miscellaneous 15-011 Cleaning Supplies: Wax, Paint, Buffing Pads, and Wax Sttipper 15-012 Chemicals: Soap for Washing Trucks and Containers 20-040 Public Notifications: Ads in Newspaper About Holiday Closing 20-041 Uniforms & Personal Equipment: Uniforms for Men - $7,900 and Rainsuits - $1,100 20-044 Publications & Dues: Fees for American Public Works Accoc. - $10.00 Civil Defense - 45.00 One City Directory - 100.00 Miscellaneous - 45.00 20-048 Travel & Training: Seminars in Different Cities such as Little Rock Oklahoma City, and etc. 20-051 Professional Services: Clean Community System Project 20-061 Solid Waste Disposal: Includes a possible increase as of April 1, 1984 20-080 Building & Grounds Maintenance: Light repair and General Maintenance of buildings. Also fence repairs. $ 4,250 300 200 250 $ 5,000 $ 2,500 $ 150 $ 300 $ 9,000 $ 225 $ 1,000 $ 6,000 $147,690 $ 300 11 wa1 c1 ia.' i♦a6 a[.M 3n hM /. N tia 4}} 1:• - , . M `aK y!.v ". \ 4.•-t. - . ,,Star :1 ,34 �r 11 fib N l! as 1 i SANITATION ".; �,... .`x CAPITAL BUDGET 1' 1985 t.h _ •,• Z. • E.r •<4 u1. 1• F 11 ! t n. Fain - aL 1 1 r 1. r.T 1.1 - r •nF . •• 4} I �bJ 15 Iry }.r5' Inr x• a ! .> a '. - b !� y r . ♦ "rb : n + r'.I •I . II .ri T s[!l e j ��Flw , �i r ii..1'A " •a b J 't\'� /V • P 1 fc✓•F�i'�� S + T Q Qb !Y!t C.�S Y .a. L eP i-< r�'ra 'r.r r%;r orb jrb•, 1i .,r•0r' ...0 a l r. .. }., �• i� .a}yry .. i Il(dl ♦ r ✓No �. llif�e. CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND CAPITAL BUDGET 050-480 ACTUAL 5 MONTHS BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 ------------ ------------ ------------ ------------ CAPITAL 99-200 VEHICLES AND EQUIPMENT 0 371,600 265,560 253,840 99-202 FIXED ASSETS 0 30,000 0 111,816 TOTAL CAPITAL f 0 $ 401,600 $ 265,560 $ 365,656 ------------ ------------ ------------ ------------ ------------ ------------ ------------ ------------ 050-48099-200 VEHICLES AND EQUIPMENT ----------------- REPLACE I TENDER TRUCK REPLACE 2 PAC MOR CHASSIS REPLACE I FLAT BED TRUCK TOTAL 05028099-202 FIXED ASSETS COMMUNICATIONS SYSTEM I 1.1 !A iAV EXPLANATION OF ACCOUNTS 9 $ 140,360 80,480 22,000 11,000 $ 253,840 $ 111,816 1 1 I 1 I I I 1 ii Rolling Stock for Account"050-480 Pro -Rated for the next 5 years. ' 1985 Replace 1 Chassis & Flatbed dump Unit # 407 $ 22,000.00 Replace 1 Tender Truck Unit # 402 140,360.00 Replace 2 Chassis i. Unit # 413 80,480.00 At $53,240.00 each Unit # 410 Replace One 1/2 ton pickup Unit $ 401 11,000.00 $279,840.00 1986 .Replace 1 -Tender Truck Unit # 403 154,360.00 Replace 3 Chassis & 3 Bodies Unit # 411 Unit # 416 Unit # 423 174,240.00 328,600.00 1987 1 Additional Tender Truck 168,432.00 1 Additional Pac Morfl 63,888.00 Replace.1 Tender Truck Unit # 404 168,432.00 400,752.00 1988 Replace 3 Chassis & 3 Bodies Unit # 421 Unit#425 425 ' Unit # 426 210,828.00 . 210,828.00 1989 Replace 4 Chassis & 4 Bodies Unit # 417 ' 415 422 414 279,970.24 279,970.24 ' Total $1,498,990.24 P . ' AIRPORT FUND TABLE OF CONTENTS PAGE --- ,: f• 1 AIRPORT FUND PROJECTED FUND BALANCE .................... 1 :'•• AIRPORT FUND REVENUE DETAIL.............................23 2y ' `.r AIRPORT FUND EXPLANATION OF REVENUES...................4-5 AIRPORT FUND EXPENSE DETAIL ............................ 6 AIRPORT 0 & M PROJECTED FUND BALANCE .................... 7 AIRPORT 0 & M NARRATIVE ................................ 8 1_.i. AIRPORT 0 & M REVENUE DETAIL ........................... 9 AIRPORT 0 & M EXPENSE DETAIL. . . . a • . • . . . . . a • • . a • • - . . . . 1C) 11 AIRPORT 0 & M EXPLANATION OF EXPENSES.................12-15 AIRPORT 0 & M CAPITAL EXPENSE DETAIL ................... 16 1 AIRPORT 0 & M EXPLANATION OF CAPITAL EXPENSES. .......171S AIRPORT REPLACEMENT FUND PROJECTED FUND BALANCE........ 19 '';° AIRPORT REPLACEMENT FUND REVENUE AND EXPENSE DETAIL.... -2U AIRPORT REVENUE BOND FUND PROJECTED FUND BALANCE....... 21 .AIRPORT REVENUE BOND FUND REVENUE AND EXPENSE DETAIL... 22 11 L O a0 O al N r1 O al F Z — , - O 7 O' + v v a7 vY - . ^ ....1 N N O rn V O a0 yy¢¢ O 0 . Orl •.r1 — Nul O . M I 'I H Z Z -+ N - H + c0 H O .r O al 41 W ¢ ,.� N . — v IN 2 - �i _ . �. r\ W 1 W Gi O O lr� l 00 W q W OW - 000 oo Z d " •U cd a > ... y W• . M y a l -! N Z W Wa C4 y t? N al !.a/ _ Ca +CZZ] yUy •r W OZ ..1 7 S M H? W [4 rf a0 'al S 4j -r O .a W a a > N 0 a N 0d E -'->o + + > F W cd M FOw P4 !; h en s OW 1 w¢HZ a. w W -I -r wy O W Z .I W H bI 7 O W J+ I a> cn1 H Cs. ostn m vi N �� a~d v n .nfis n oo I. . . Z + •v s O J V y 1 0% .. I Ii u 00 CO14410)4 r1 d o w ti a d u , y a u -.1 A 0 u u 441 u q o a m Y a Y w Q I �3 a� •- 41 N Y C A T O O 9 I..•is . 00 QCQ COIW Nh or Fl adi P4 •.c-- Z tJ a0 .i yh J l c v •v .4: :. - aJOOd Orl Ol O idol O.T - O -s d O'DN 0--i -• n.y ul rl rl0 . w • ul C r\ T O co N O N -. d O o0 r- rl cn u .-. Ol al rl rl -1 O N. N d O O O - O O qk a a O O at rl 0Oa O m T O + • + n �. ... O a D N • . : 0' N r O1 C' - In V zCO d4r, ' 410144 �xma W CuO qI a Y Y Wa Ot O 41 G 0% , i f. o 4 W C .yr . V M V N U ' 1 N Q ep o 5% Q )�*}•£R :'�€ riaaM Nr. iii tJ CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUND STATEMENT OF REVENUES, EXPENSES, AND NET INCOME (LOSS) FOR THE YEARS ENDING DECEMBER 31, 1985; 1984 Operating Revenues 1984 1985 'I Airline Fees $203,859 ' $200,964 Parking 32,125 32,000 Rents and Leases 225,326 271,580 Other 16,351 10,640 TOTAL Operating Revenues 477,661 515,184 Operating Expenses Personnel Salaries - 130,640 138,917 Materials & Supplies 7,185 12,490 Contractual Services 111,405 171,946 Maintenance 51,154_ 60,116 TOTAL Operating Expenses ' 300,384 383,469 TOTAL Net Operating Income (Loss) $177,277 $131,715 Before Depreciation Depeciation and Amortization 375,465 385,686 Net '.Operating Income (Loss) (198,188) (253,971) Non -Operating Revenues (Expenses) Interest Income 17,819 16,500 Sale of Equipment 2,861 -0-- Health Insurance Rebate 100 -0- Interest Expenses & Paying Agent Fees ($38,877) ($36,827) Net Income (Loss) to Retained Earnings ($216,285) ($274,298) ' Thru 1984 1985 ' NOTE: Contribution From General Fund $697,396 $210,500 I I I 1 I. CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUND PROJECTED FUND BALANCE • DECEMBER 31, 1983 - FUND BALANCE $ 91,807 REVENUES 1984 - ESTIMATED 317,441 EXPENDITURES 1984 ESTIMATED (791,672) DECEMBER 31, 1984 - FUND BALANCE (382,424)* REVENUES 1985 - PROJECTED 735,184 EXPENDITURES 1985 - PROJECTED (955,717) DECEMBER 31, 1985 - FUND BALANCE $ (602,957)* * THE FUND BALANCE INCLUDES DEPRECIATION EXPENSE BUT DOES NOT; INCLUDE ANY CAPITAL REVENUES OR EXPENSES. II I.. !! i •. 1 . 1 . 1 1 1 ], FI Y ♦r5 n.F - - AIRPORT FUND REVENUE DETAIL 056 ACTUAL BUDGETED ESTIMATED BUDGETED OPERATING REVENUES 1983 1984 1984 1985 ------------------------------ ------------ ------------ ------------ 33379 NORTHWEST AIRLINES $ 0$ 1,200 $ 1,200 $ 1,200 33380 SUNBELT 0 27,843 21,044 0 33381 METRO AIRLINE 82,063 76,302 79,700 94,677 33382 SKYWAYS 94,237 95,278 101,915 104,063 33383 RENT -A -CAR 49,323 50,000 53,180 56,195 33384 RENT - MAINTENANCE HANGAR SKYWAYS 10,027 10,117 10,807 12,500 33385 AIR TERMINAL PARKING 27,870 27,299 32,125 32,000 33386 FIXED BASE OPERATOR 33,220 33,540 34,362 34,000 33387 RENTAL FAA 15,945 16,025 16,475 19,066 33389 LIMOUSINE SERVICE 3,180 3,300 3,300 3,600 33391 RESTAURANT FEES 16,015 16,320 16,351 17,000 33392 AVIATION FUEL 63,546 63,000 75,483 75,000 33393 GROUND RENT - FLIGHT SERVICES 3,250 4,165 4,290 3,875 33395 MISCELLANEOUS 17,474 11,060 11,308 10,640 ' 33396 AIRSHOW 10,284 0 5,043 5,000 33397 RENT ON T-HAN6ERS 0 23,500 11,078 46,344 33399 NON -COMMERICAL LANDING FEES 0 0 0 1,024 33399 AREO-TECH 0 -- -- 0 -------- 0 5,000 -- -- TOTAL OPERATING REVENUES 426,434 458,949 477,661 520,184 - - - ------------ ----------- ----- ------ CONTRIBUTION IN AID OF CONSTRUCTION ----------------------------------- 33201 FEDERAL GRANT AIP 3-05-0020-01 66,158 9,848 39,130 0 33192 FEDERAL GRANT AIP 3-05-0020-02 0 58,500 36,287 0 33193 FEDERAL GRANT AIP 3-05-0020-03 147,437 16,925 16,810 0 33194 FEDERAL GRANT AIP 3-05-0020-04 42,849 561,900 593,881 6,750 33195 FEDERAL GRANT ADAP 6-05-0020-10 63,435 0 0 0 33196 FEDERAL GRANT ADAP 6-05-0020-11 245,230 24,843 39,387 0 33197 1985 FEDERAL GRANTS 0 400,000 0 350,000 33210 1986 FEDERAL GRANTS 0 0 0 400,000 33198 STATE GRANTS ON FEDERAL PROJECTS 0 91,152 64,559 42,194 33203 STATE GRANTS 71,555 68,210 80,095 90,000 33322 PAYMENTS BY PROPERTY OWNERS 13,290 0 6,532 0 33541 PROCEEDS OF BOND SALE T HANGARS 0 250,000 0 0 TOTAL CONTRIBUTION IN AID OF CONSTRUCT 649,954 1,481,378 876,681 888,944 ------------------------------------------------ 1 - 2 1 i 1 AIRPORT FUND I. REVENUE DETAIL 056 CONT. ' I. ACTUAL :BUDGETED ESTIMATED BUDGETED MISCELLANEOUS 1983 1984 1984 1985 ----------- ------- 33520 INTEREST ON CHECKING 3,938 400 7,819 4,500 33550 SALE OF EQUIPMENT 0 0 2,861 0 33601 HEALTH INSURANCE REBATE 1,246 0 100 0 TOTAL MISCELLANEOUS ,. 5,184 400 10,780 ------4,500 ----- ------------------------------------ ' TOTAL REVENUE 1,081,572 1,940,727 1,365,122 1,413,628 TRANSFERS ' 33700 TRANSFER FROM GENERAL 868,396 10,000 (171,000) 210,500 TOTAL TRANSFERS 868,396 10,000 (171,000) 210,500 ---- TOTAL REVENUE DETAIL ". $ 1,949,968 S 1,950,727 $ 1,194,122 $ 1,624,128 1 H H . i: . . I. 1 1 •._. .. r\.: . . . . .. .: CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUND 056 EXPLANATION OF ACCOUNTS 056-33379 NORTHWEST AIRLINES: Present space 056-33381 METRO AIRLINE: Exclusive space 2098 sq. ft. Non-exclusive space 1446 sq. ft. Landing fees 056-33382 SKYWAYS: Exclusive space 2276 sq. ft. Non-exclusive space 1830 sq. ft. Landing fees *Adjusted After New Contract Signed. 056-33383 RENT -A -CAR: 1984 adjustment for percent change CPI 056-33384 RENT -MAINTENANCE HANGAR SKYWAYS 1,041.67 per month 056-33385 AIR TERMINAL PARKING 056-33386 FIXED BASE OPERATOR 056-33387 RENTAL FAA . Based on lease agreement 056-33389 LIMOUSINE SERVICE Base fee Parking spaces 056-33391 RESTAURANT FEES Increase 1984 by 4.2% 056-33392 AVIATION FUEL 056-33393 GROUND RENT -FLIGHT SERVICES Caudle Air Freight Tyson Hangar Space 056-33395 MISCELLANEOUS Airport rent house Jan. -June (250.00 per month) July -Dec. (275.00 per month) Advertising leases Phones . Farm lease Miscellaneous 1 $ 1,200.00 ' $ 3$,204.00 9, 297. 00 47;V,74, 0Q $ 94,977.00 $ 41,,.446.00 11,767.09. 5Q,850.00 5104,063.00 7 I I I $ 56,195.00 t $ 12,500.00 ' $ 32,000.00 $ 34,000.00 $ 18,066.00 $ 3,000.00 600.00 $ 3,600.00 ' $ 17,000.00 $ 75,000.00 , $ 3,125.00 ' 750.00 $ 3,875.00 $ 3,150.00 4,320.00 1,320.00 1,500.00 350.00 J " 4 $ 10,640.00 It' 056-33397 RENT ON T -HANGARS I1 ' Executive hangar $12.000.00 10 -unit hangar 10,890.00 ' 13 -unit hangar 8.910.00 Maintenance hangar (Aero Tech) 14,544.00 $46,344.00 This ibased na 70% occupancy_and could be another $1v,000. I.y H. I. J I. II 1 i i { ! L f y ♦}� CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUND 1985 BUDGET ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 ------------ ------------ ------------ ------------ 056-40030-090 TRANSFER TO REPLACEMENT FUND $ 7,630 $ 0 $ 10,616 $ 10,394 056-0030-092 TRANSFER TO REVENUE BOND FUND 66,327 0 £8,795 70,976 056-40030-093 TRANSFER TOO. Y M. FUND 698,056 0 712,261 874,347 ------------ ------------------------ ------------ TOTAL $ 772,013 $ 0 $ 791,672 $ 955,717 ----------- ------------ ------------------------ -------------------- ------------ ------------ • ' ' CITY OF FAYETTEVILLE, LLE , ARKANSAS AIRPORT OPERATIONS AND MAINTENANCE FUND ' P PROJECTED FUND BALANCE ' ..DECEMBER 31, 198 - FUND BALANCE (84,865) REVENUES 1984 - ESTIMATED 714,726 EXPENDITURES 1984 - ESTIMATED (714,726) DECEMBER 31, 1984 - FUND BALANCE REVENUES 1985 - PROJECTED ' 876,147. 'H H EXPENDITURES 1985 - PROJECTED ---(810,982) DECEMBER 1, 1985 - FUND BALANCE (19,700) ii I. t • I. 1 I CITY OF FAYETTEVILLE Narrative Explanation Fund Airport O& M I Department rt 1 Division Statement of Purpose - (basic function) 's Airport I 1 .• ..'. • -- - I••• . - .- . . . - - • ••• w - • ••_- • - •• 1.•_ • - • -1. 11 - - • ••' S. _••• I S. two ••• • • 4•I •I • • J • M • - •• • ! J ••I •I • • 4 • • • - '- •• _I •- _I,•- • • _' 1 ••1 • • • - • - d•• _I •- • • •• Specific Goals for 1985 - ab continue to maintain Drake Field as a first class facility. It work toward improving the quality of air service for Fayetteville and Northwest Arkansas. at operate the airport as a business attan*ting to achieve a br+eakeven point. It increase the number of general aviation aircraft based at Drake Field and the aviation activity at our airport. Objectives for 1985 - 1. at iirprove the appearance of the airport property. 2. It continue working to develop a positive relationship between the City and airport tenants. 3. For the entire airport staff to promote a professional attitude throughout the airport. I I I I I I I I I I [l I I !1 n O L I HI I. • AIRPORT OPERATIONS AND MAINTENANCE FUND q - REVENUE,DETA'IL ' 055-3 ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 1 MISCELLANEOUS ! -------------- -3 IN TEREST - CHECKING ACCTS. f 897 $ 0 S 2,465 $ 1,800 TOTAL MISCELLANEOUS 897 0 2,465 1,600 - TRANSFERS 055-33700 TRANSFER FROM OTHER FUNDS 698,056 . 0 712,261 874,347 TOTAL TRANSFERS: 698,056 0 712,261 874,347 ---------------------------------------------------- ' GRAND TOTAL 4 698,953 f________ 0 It 714,726 $ 876_147 1 u Ir. 1- II I. II asn•- 1 nilAY ri a ; 'd PERSONNEL SALARIES 10-001 SALARIES AND WAGES 1 10-002 COST ALLOCATION 10-019 INSURANCE - LIFE 10-066 INSURANCE -HEALTH 10-068 PENSION CONTRIBUTION 10-071 UNEMPLOYMENT INSURANCE 10-072 SOCIAL SECURITY TAXES 10-198 WORKERS COMP PREMIUM TAX TOTAL PERSONNEL SALARIES MATERIALS AND SUPPLIES ---------------------- 15-009 OFFICE SUPPLIES AND PRINTING 15-010 MINOR EQUIPMENT 15-011 CLEANING SUPPLIES 15-012 CHEMICALS 15-024 SIGNS TOTAL MATERIALS AND SUPPLIES CITY OF FAYETTEVILLE, ARKANSAS AIRPORT OPERATIONS AND MAINTENANCE FUND 055-400 ACTUAL BUDGETED ESTIMATED BU➢GETED 1983 1984 1984 1985 90,291 $ 99,547 $ 98,400 f 102,891 14,643 15,928 15,928 16,463 0 0 0 372 3,047 3,504 4,177 6,201 2,608 4,711 5,050 5,538 0 2,000 0 0 6,093 7,130 7,000 7,356 0 0 85 90 116,682 132,820 130,640 138,917 1,123 868 610 955 405 700 640 1,750 5,187 4,118 4,220 4,560 1,952 2,000 1,300 2,925 0 1,350 415 2,300 6,667 9,036 7,185 12,490 CONTRACTUAL SERVICES -------------------- 20-040 PUBLIC NOTIFICATION 1,,065 800 800 800 20-041 UNIFORMS AND PERSONAL EQUIPMENT 1,342 1,352 1,352 1,352 20-044 PUBLICATIONS AND DUES 0 797 722 837 20-048 TRAVEL AND TRAINING 3,866 3,850 3,850 4,000 20-051 PROFESSIONAL SERVICES 93,019 1,300 1,958 2,300 20-052 AUDIT EXPENSE 0 10,000 11,180 10,000 20-054 CONTRACT SERVICES 1,757 4,312 5,000 6,010 20-058 LEASE EXPENSE 7,250 9,B15 14,400 70,504 20-063 TELEPHONE EXPENSE 3,518 3,000 3,555 3,700 20-064 UTILITIES 42,589 43,328 54,550 67,084 20-065 INSURANCE -VEHICLE AND BUILDINGS 4,632 4,359 3,500 4,359 20-067 INSURANCE -SELF 0 0 0 0 20-076 AIR SHOW 15,719 1,000 10,038 5,000 20-100 MISCELLANEOUS 208 0 500 1,000 TOTAL CONTRACTUAL SERVICES 174,965 83,913 111,405 176,946 -------- ------------ ----------- ----------- MAINTENANCE 25-080 BUILDINGS AND GROUNDS MAINT 14,153 37,240 42,240 48,750 25-081 OFFICE MACHINE MAINTENANCE 0 550 150 695 25-082 RADIO MAINTENANCE 31 500 144 150 25-003 VEHICLE AND MACHINE MAINT 5,813 5,500 5,000 6,741 25-085 LIGHTING EQUIPMENT MAINTENANCE 746 2,500 2,720 2,800 25-161 SMALL EQUIPMENT MAINTENANCE 0 853 900 980 ----------- ----------- ----------- ----------- TOTAL MAINTENANCE 20,743 47,143 51,154 60,116 :_.10 CITY OF FAYETTEVILLE, ARKANSAS AIRPORT OPERATIONS AND MAINTENANCE FUND ' 055-400 ACTUAL BUDGETED ESTIMATED BUDGETED ' 1983 1984 ----1984---- ----1985 DEBT SERVICE EXPENSE .. --------------------- ' 35-101 PAYING AGENTS FEES 711 0 800 850 35-102 INTEREST EXPENSE 37,342 79,500 38,077 35,977 35-134 BOND DISCOUNT AMORTIZATION 666 0 686 686 I. TOTAL DEBT SERVICES EXPENSE 38,739 79,500 39,563 37,513 ---------------------------------------------------- • TOTAL OPERATIONS, MAINTENANCE AND DEBT SERVICE BEFORE DEPRECIATION 359,796 352,412 339,947 425,982 ----------- DEPRECIATION 85-105 DEPRECIATION EXPENSE 317,784 330,000 374,779 385,000 ------- --- TOTAL DEPRECIATION 317,184 330,000 374,779 385,000 ' TOTAL AIRPORT OPERATIONS AND MAINTENANCE $ 677,580 $ 682,412 $ 714,726 S----610_982 1 U 1 1 1 q II' �I f 11 f, �'� :. - .l.,r AIRPORT FUND AIRPORT OPERATIONS AND MAINTENANCE PERSONNEL SCHEDULE NUMBER OF EMPLOYEES 1984 1985 AIRPORT MANAGER 1 1 ADMINISTRATIVE ASSISTANT 1 1 SECRETARY 1 1 HEAD CUSTODIAN 1 1 MAINTENANCE WORKER I 2 2 CUSTODIAN 1 1 GROUNDSKEEPER (SUMMER) 1 1 OVERTIME TOTAL B B cc 12 BUDGETED 1984--------1985-1 25,493 $ 24,249 10,515 10,40 12,300 12,19 15,085 15,95 21,984 22,965 10,444 10,946' 2,517 2,517 22,994 3,664 101,332 $ 102,891' --------- --------- I 1 CITY OF FAYETTEVILLE, ARKANSAS I. AIRPORT FUND 055-400 I. EXPLANATION OF ACCOUNTS 055-40010-002 COST ALLOCATION: 1• • --------------- " 167. SALARIES R: WAGES £ 16,462 055-40015-010 MINOR EQUIPMENT: 1 TOOLS $ .,... IA_) MISCELLANEOUS ( 24LADDER °i MINI BLINDS) 400 TWO BOOKCASES, FILE CABINET, °. MAP FILE 800 TIME CLOCK 300 1 S ------1,70U ' 055-40015-012 „ CHEMICALS: ;K.EM WEED CONTROL H,. S 2,225 ' ICE THAW 500 REBUDGET OF ICE_ THAW 200 I:- 21925 ' 055-40015-023 SIGNS: RE -BUDGET HIGHWAY I.D. SIGNS t 1. EAST SIDE 2. AIR TRAFFIC CONTROL TOWER 3, HANGAR FACILITIES AIRCRAFT MAINTENANCE I. 4. FAYETTEVILLE MUNICIPAL AIRPORT TERMINAL 5. GENERAL AVIATION TERMINAL £ 2,000 6. MISCELLANEOUS REPLACEMENT OF AIRPORT SIGNS DUE TO VANDALISM 300 CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUND 055-400 EXPLANATION OF ACCOUNTS (CONTINUED) ------------------------------------ 055-40020-044 PUBLICATIONS AND DUES: --------------------- AAAE DUES FOR MANAGER & ADMINISTRATIVE ASSISTANT SEAMA DUES FOR MANAGER & ADMINISTRATIVE ASSISTANT AIRPORT SERVICES MANAGEMENT COMMUTER AIR AIRLINE EXECUTIVE ADVISORY CIRCULARS JEPPSAN PLATES 055-40020-048 TRAVELANDTRAINIG ------------------ AAAE CONFERENCE NORMAN OK NATIONAL AAAE CONFERENCE MISCELLANEOUS TRIP 055-40020-051 PROFESSIONAL SERVICES: --------------------- LANDSCAPING CONSULTANT APPRAISAL OF RENT HOUSE ENGINEERING FOR MISCELLANEOUS PROJECTS 055-40020-054 CONTRACT SERVICES: ----------------- CREATIVE GREENERY MUZAK PEST CONTROL SERVICE AGREEMENT FOR HEATING/AIR CARPET EXTRACTION ARKANSAS OZARKS PORTABLES 3 350 30 24 a- 25 £93 192 3 837 700 1,000 ',300 4,000 500 500 1,300 2,300 $ 900 420 360 750 2,500 1,080 $ 6,010 1 1 1 1 1 UJ 14 El 1 I. CITY OF FAYETTEVILLE, ARKANSAS I. AIRPORT FUND 055-400 EXPLANATION OF ACCOUNTS (CONTINUED) 1 ---------- -- --- -- -- 055-40020-058 LEASE -EXPENSE: '• TRACTOR W/BAT-WING MOWER, LOADER $ 4,600 LAWN & GARDEN MOWER 1,150 ' SMALL TRACTOR 2,000 • CAL -GAS RENT HOUSE 63 • COIN -OP COPIER 2,787 ' T -HANGARS 1984 (10 UNIT &. EXECUTIVE) 28,200 T -HANGARS 1985 (111 UNIT) . 17,160 MAINTENANCE HANGAR 1985 (MARCH) 14,544 ' 70,504 '• 055-40020-080 BUILDING AND GROUNDS MAINTENANCE: FILTERS FOR AIR HANDLERS $ 1,05_ ' OBSTRUCTION REMOVAL SOUTH AIRPORT OBSTRUCTION LIGHTS 1,600 FENCE REPLACEMENT, INCLUDING GATE (SOUTH OF FIRE STATION) 400 PERIMETER FENCE CLEARANCE AND REPAIRS 1,000 ' CLEAR ZONE TREE REMOVAL 7,500 SNOW REMOVAL 7,500 '• ,RENT HOUSE MAINTENANCE 1,000 LANDSCAPE SEE ATTACHED 3,000 CLEANING ACOUSTICAL CEILING TILES 1,008 REWIRE MAINTENANCE HANGAR 2,000 ' REPAIR FLOOR IN WHITE HANGAR 4,000 SEALING APRON FLOORS UNDER 2 T HANGAR AREA 3,200 REPAIR SOUTH DOORS OLD WHITE HANGAR 4,000 '• REPAIR FILLET SOUTH TAXIWAY/RUNWAY 3,600 MISCELLANEOUS (AUTOMATIC DOOR MAINT. 8,000 HEATING AND AIR CONDITIONING MAINT. ' PLUMBING, CHANGING LOCKS FOR SECURITY REUPHOLSTER FURNITURE, STRIPING PUBLIC ACESS, LANDSCAPE MAINTENANCE, AND HANGAR DOOR MAINTENANCE ', 48,750 1 1 y •✓n -N'. Al • -.� - - } CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUN➢ OPERATIONS AND MAINTENANCE CAPITAL BUDGET 055-400 ACTUAL BUDGETED ESTIMATED ESTIMATED 1983 1984 1984 1985 ------------ ------------------------ ------------ 99-110 BUILDING COST $ 779,306 $ 1,649,299 $ 1,177,056 $ 1,130,718 99-202 FIXED ASSETS 0 7,585 1,838 18,548 99-210 EASEMENTS 46,530 0 0 0 ---------- ---------- ------------ ----------- TOTAL CAPITAL $ 825,836 $ 1,656,884 $ 1,178,894 $ 1,149,266 ------------ ------------ ------------ ------------ ------------------------ ------------ ------------ Uu . 16 I.. 1 ryX •CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUND 1985 CAPITAL 055-40099-110 055-40099-110 CAPITAL BUILDING COST GRANT PROJECTS SEE ATTACHED $ 1,029,138 FIRE WALLS FOR HANGARS 16,080 ' FUEL FARM 85,500 f 1,130,718 I 055-40099-202 CAPITAL FIXED ASSEIS . ' ' PHONES ,I f 1,333 SECRETARY DESK AND CHAIR 1,700 CONFERENCE TABLE AND CHAIRS 2,000 ' LIGHTS FOR GENERAL AVIATION TERMINAL AND ERNEST LANCASTER DRIVE 5,000 COMMUNICATIONS SYSTEM 3,515 ' TERMINAL BUILDING SIGN FACING NNY 71 5,000 f 18,548 1 I. . .. -H 1 1• { }ry A.i a .4 OLi 17 CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUN➢ 1985 CAPITAL 055-40099-110 FEDERAL STATE PROJECT I SHARE SHARE --------------------- ----------- REBUOGET - REMODEL AIRPORT MANAGERS OFFICE 04 PART 150 STAGE 6,750 150 05 EXTEND PARALLEL TAXIWAY, INCL. MEDIUM INTENSITY TAXIWAY LIGHTS, AN➢ INSTALL LIGHTS TO EXISTING EAST PARKING APRON TAXIWAY GRANT AWARDED f 265,320 f 14,740 ANTICIPATED AMENDMENT TO INCLUDE LIGHT CONTROLS TO ATCT CAB, ETC., TO UTILIZE ESTIMATE➢ MAXIMUM GRANT f 84,660 $ 4,704 ANTICIPATED 19B6 FAA ENTITLEMENT f 400,000 f 22,000 FUNDS (ONLY BUDGET SO WE CAN COMMIT THE CITY'S LOCAL SHARE WHEN GRANT IS AWARDED DURING 1985, MOST LIKELY WILL NOT BE EXPENDED OR RECEIVED UNTIL 1986) STATE MISCELLANEOUS GRANTS PROJECTS EXTEND CYCLONE FENCE ERNEST LANCASTER DR. & SOUTH TO EXISTING FENCE $ 5,000 MAINT. HANGAR APRON f 15,000 EXTEND UTILITIES f 5,000 REPLACE APRON FOR FUTURE HANGAR f 30,000 PURCHASE K. HORN PROPERTY f 35,000 TOTAL STATE PROJECTS NOT ICLUDED IN FEDERAL PROJECTS $ 90,000 1 1 1 1 c. 18 I it 1 I�. I. CITY OF FAYETTEVILLE, ARKANSAS AIRPORT REPLACEMENT FUND PROJECTED FUND BALANCE II ' DECEMBER 31, 1983 - FUND BALANCE $ 33,293 REVENUES 1984 - ESTIMATED 14,.138 ' ''EXPENDITURES 1984 - ESTIMATED Q DECEMBER 31, 1984 - FUND BALANCE - - 4.7,431 REVENUES 1985 - PROJECTED 14,694 EXPENDITURES 1985 - PROJECTED ' DECEMBER 31, 1985 - FUND BALANCE -62,i25- I H . 1 . 1 f II 1 11 I Y 1 is 1 . �1 - . Ir 1 X11 . • M1 (, CITY OF FAYETTEVILLE, ARKANSAS AIRPORT REPLACEMENT FUND 1985 BUDGET REVENUE 058-33502 INTEREST - CHECKING ACCT. 058-33700 TRANSFER FROM OTHER FUNDS TOTAL REVENUE EXPENDITURES 058-40020-100 MISCELLANEOUS TOTAL EXPENDITURES EXCESS REVENUES OVER EXPENDITURES ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 f 2,316 $ 0 f 3,522 f 4,300 7,630 0 10,616 10,394 9,946 0 14,138 14,694 0 0 f 9,946 0 0 f 0 0 0 f 14,138 0 0 f 14,694 1 1 1 1 1 1 20 I.: t i li CITY OF FAYETTEVILLE, ARKANSAS AIRPORT REVENUE BOND FUND ' PROJECTED FUND BALANCE DECEMBER 31, 1983 - FUND BALANCE 91,807 U. REVENUES 1984 - ESTIMATED 78,795 • EXPENDITURES 1984 - ESTIMATED (68,076) ,.. DECEMBER 31, 1984 - FUND BALANCE ----10,5_6- REVENUES 1985 - PROJECTED .82,976 I. EXPENDITURES 1985 - PROJECTED • (71,000) . DECEMBER 31, 1985 - FUND BALANCE. ••114,502 .. • 11 1 14- H . . 1 1 Ip ii LKr I. r • .{� tJ'1C1 it , slaf' 1$, 1 IM f • , IN ,• r! I r CITY OF FAYETTEVILLE, ARKANSAS AIRPORT REVENUE BOND FUND 1985 BUDGET REVENUE 057-33500 INTEREST 057-33720 TRANSFER FROM AIRPORT FUND TOTAL REVENUE EXPENDITURES 057-40030-104 PRINCIPAL RETIREMENT 057-40030-158 TRANSFER -AIRPORT FUND DEBT SERVICE TOTAL EXPENDITURES EXCESS REVENUES OVER EXPENDITURES ACTUAL BUDGETED ESTIMATED BUDGETED ' 1983 1984 1984 1985 ------- ----------- $ 10,162 S 0 $ 10,000 $ 12,000 66,327 0 68,795 70,976 76,489 0 --- -------- - ----78,795 82,976 - 25,000 0 30,000 35,000 ' 37,342 0 38,076 36,000 --------------- 62,342 0 ----68,076 71,000 ----------------------- ----------- ---------- $ 14,147 $ 0 $ 10,719 $ 11,976 I 1 1 22 I SHOP FUND TABLE OF CONTENTS '• PAGE ' NARRATIVE EXPLANATION......................a a a • a ......I PROJECTED FUND BALANCE ... . . . . . . . . . . . • . . . . . . . . . . . . . . . . . a 2 REVENUE DETAIL AND EXPLKANATION OF ACCOUNTS.............; EXPENDITURE DETAILaaaaaat. ....'' ........................4-5 EXPLANATION OF EXPENDITURES...'',", ..........I........b-7 CAPITAL EXPENDITURE DETAIL.......'......................8 CAPITAL EXPENDITURE EXPLANANTION OF ACCOUNTS....1..w...9 ... 1 1 1 d I I ' 1 y Y IF f'• rff t +fp�! �) r YI A ("r N in i JI J lI If. Yf; •.i I •N J9 f i �.c��tt . •. rIq a • I .. y P • �� 1• .0.'1. lyr•• Ir� e13 r 47fr• •'IA }r • H4. 1 , h. J i f. r Ii I. CITY OF FAYETTEVILLE Narrative Explanation Fund 070 I Department Sl�o I Division p Statement of!Purpose - (basic function) To provide maintenance and repair services for City vehicles, light and heavy equipment, rolling stock and other equipment. I 1 I L L_ I C L C GI H To maintain inventories of repair parts, fuel and other necessary items to support with procurement of outside repair services. s To assit with the development of equipment specifications and the department heads with maintenance/repair program. n To determine need for and assist with. procurement of outside repair services. Specific Goals for 1985 Minimize road calls and "out -of -shop" repairs. Minimize down -time of equipment. Maximize productive and billable time of shop personnel. Improve inventory control by eliminating overstockage, return for credit, and stocking fast moving items. Decrease accident related lost time of shop personnel. Improve image of City vehicles through effective preventive maintenance. Decrease repair costs through effective preventive maintenance. Improve coordination with other department heads. Objectives for 1985, To improve availability and minimize down -time of equipment hereby increasing productivity. To reduce the overall cost of equipment maintenance and repair services. Fully implement preventive maintenance program. • Improve cost effectiveness of inventory control. Pursue training program for shop mechanics. • Increase safety awareness and improve safety program. • Improve: working conditions through physical plant improvements. CITY OF FAYETTEVILLE, ARk::ANSAS SHOP FUND PROJECTED FUND BALANCE 1985; 1984 DECEMBER 31, 1983 FUND BALANCE $ REVENUE 1984 - ESTIMATED EXPENDITURES 1984 - ESTIMATED DECEMBER 31, 1984 - FUND BALANCE REVENUES 1985 - PROJECTED EXPENDITURES 1985 - PROJECTED DECEMBER 31, 1985 - PROJECTED FUND BALANCE $ 281,272 546,960 (730,478) 97,754 749,860 (610,177) 237,437 U 1 1 1 1 ii CITY OF FAYETTEVILLE, ARKANSAS SHOP FUND REVENUE DETAIL 070-3 CHARGES FOR SERVICES 3323 SHOP CHARGES TOTAL ii MISCELLANEOUS REVENUES .3520 CHECKING ACCOUNT INTEREST 3550 SALE OF EQUIPMENT 3600 MISCELLANEOUS 3601 HEALTH INSURANCE REBATE TOTAL i GRAND TOTAL SHOP REVENUES ACTUAL BUDGETED 1983 1984 STAFF ESTIMATED BUDGETED 1904 1985 $ 502,009 $ 650,015 $ 542,720 $ 746,410 -------- -- 502,009 650,015 542,720 746,410 • 2,152 2,000 3,000 3,150 0 200 10 200 0 100 730 100 1,869 0 500 0 4,021 2,300 4,240 3,450 ----------- ---------- ------- $ 506,030 $ 652,315 $ 546,960 f 749,860 EXPLANATION OF ACCOUNTS 070-33323 SHOP CHARGES THIS INCLUDES RAISINS LABOR CHARGES FROM $14.50 TO $25.00 PER HOUR WHICH WILL BE COMPETITIVE WITH LOCAL SHOP.. WE CHARGE OUT FOR 6 MECHANICS AND RECEIVE REIMBURSEMENT FOR GASOLINE, DIESEL AND PARTS. it Y8- 'r • ., .I.1' I • 'i 1i. Y • y. W 4 yI S. � Yi CITY OF FAYETTEVILLE, ARKANSAS SHOP FUND EXPENDITURE DETAIL 070-499 ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL 1903 1984 1984 1985 --------- ------------ ------------ ------------ ------------ 10-001 SALARIES AND WAGES $ 126,483 S 140,625 $ 140,000 $ 144,954 10-002 COST ALLOCATION 30,780 29,840 29,840 30,760 10-007 LESS REVENUE SHARING 0 0 0 (152,701) 10-019 INSURANCE - LIFE 0 0 0 570 10-066 INSURANCE - HEALTH 4,063 4,063 5,320 6,240 10-068 PENSION CONTRIBUTION 2,716 5,544 4,434 6,692 10-072 SOCIAL SECURITY TAXES 9,481 9,844 9,800 10,220 10-198 WORKERSCOMP. PREMIUM TAX 0 - 116 118 135 TOTAL PERSONNEL SALARIES 172,523 190,034 189,512 46,870 MATERIALS AND SUPPLIES ---------------------- 15-008 SHOP 3UFPLIES 15-009 OFFICE SUPPLIES & PRINTING 15-010 MINOR EQUIPMENT 15-011 CLEANING SUPPLIES 15-030 GASOLINE 15-031 DIESEL FUEL 15-035 PARTS, OIL, & ACCESSORIES TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICES -------------------- 20-041 UNIFORMS & PERSONAL EQUIPMENT 20-044 PUBLICATIONS AND DUES 20-048 TRAVEL AND TRAINING 20-050 DATA PROCESSING 20-051 PROFESSIONAL SERVICES 20-052 AUDIT EXPENSE 20-054 CONTRACT SERVICES 20-063 TELEPHONE EXPENSE 20-064 UTILITIES 20-065 INSURANCE -VEHICLES & BUILDING 20-067 INSURANCE -SELF 20-100 MISCELLANEOUS EXPENSE TOTAL CONTRACTUAL SERVICE F 1,696 2,700 2,000 2,100 1,479 500 200 1,720 2,591 5,300 5,000 5,250 242 1,704 1,500 525 67,574 73,700 126,709 130,000 58,990 60,087 83,500 96,025 260,278 271,128 236,600 234,885 392,850 415,119 455,509 470,505 1,801 2,286 2,000 2,100 166 175 175 200 0 8,000 4,000 4,000 2,847 884 3,300 3,465 50 4,000 4,000 0 1,880 2,060 2,060 2,200 0 0 23,000 35,500 1,207 1,575 1,700 1,785 9,688 8,872 13,500 16,500 922 1,246 700 840 575 0 0 0 0 50 200 210 ------- ------------ ------------ ----------- 19,136 29,148 54,635 66,800 1 1 k 4, 1 CITY OF FAYETTEVILLE,ARKANSAS ' SHOP FUND EXPENDITURE DETAIL 070-3 ACTUAL BUDGETED ESTIMATED BUDGETED MAINTENANCE 1983 1984 1904 1985 I-- ----------- 25-080 BUILDINGS & GROUND MAINT. 2,931 .1,980 5,900 2,100 25-091 OFFICE MACHINE MAINTENANCE 0 50 50 50 ' 25-082 RADIO MAINTENANCE - 0 160 160 190 25-083 VEHICLE &MACHINE MAINTENANCE 9,765 10,686 7,700 6,610 25-161 MAINTENANCE OF SMALL EQUIPMENT 0 835 - 835 875 ------------ --------- -------- ------- ' TOTAL MAINTENANCE 12,716 13,711 14,645 9,825 TOTAL OPERATION & MAINTENANCE BEFORE ' DEPRECIATION 597,225 648,012 714,301 594,000 --- ----------- DEPRECIATION .. -------------- ' 85-105 DEPRECIATION EXPENSE 16,177 17,732 16,177 - --- TOTAL DEPRECIATION 16,177 17,732 16,177 16,177 ------------ ------------ ------------ ------------ GRAND TOTAL SHOP FUND $ 613,402 S 665,744 S 730,478 S 610,177 ------------ ------------------------ -------- 1 1 I• i 1 - i } SHOP FUND SHOP DEPARTMENT PERSONNEL SCHEDULE ------------------ NUMBER OF EMPLOYEES BUDGETED 1984 1985 1984 1985 ------------------ --------------------- SHOP SUPERINTENDENT CONTRACT CONTRACT $ 0 $ 0 ASST. MAINT. SUPERINTENDENT 1 1 21,047 23,158 PREVENTIVE MAINT. LEADWORKER 1 1 15,521 16,454 EQUIPMENT MECHANIC III 1 1 18,981 20,491 EQUIPMENT MECHANIC II 2 2 33,352 34,931 EQUIPMENT MECHANIC I 1 1 19,047 19,447 AUTO SERVICE MECHANIC II 1 1 15,403 12,419 WAREHOUSE MANAGER 1 1 15,774 16,479 1,500 1,575 ---- ---- --------- --------- 8 8 t140_625 3144,954- 1 1 1 1 1 1 1 v� - � y 1 I. ' 070-49915-009 1 I. •' 070--49915-010 I. 070-49920-048 1 ' 070-49920-06t i 1 I. F CITY CF FAYETTEVILLE, ARKANSAS SHOP FUND 070-499 EXPLANATION OF ACCOUNTS OFFICE SUPPLIES °v PRINTING PRINTING OF SHOP WORK ORDERS 10,010 COPIES @ :#$115/1000 } MISCELLANEOUS OFFICE SUPPLIES & PRINTING MINOR EQUIPMENT PARTS WASHER (BRANCH SHOP) $ PRINTING CALCULATOR MISCELLANEOUS SMALL EQUIPMENT €< TOOLS 5 1,148 1,721 450 151 l 4,650 5,250 TRAVEL & TRAINING TECHNICAL SCHOOL FOR MECHANICS $ 4,000 (BUDGETED I.N 1983-1984) - ------- CONTRACT SERVICES UNFUNDED NTE CONTRACT FOR BUDGET PERIOD (1 YR. 5 35,500 CONTRACT EXPIRES MAY, 1985 52833 PER --- - - MONTH WITH $1500 MAXIMUM TRAVEL ON 2ND YEAR CONTRACT 1 y\, ,f l may% t J . 1 r Ow 7 SHOP FUND CAPITAL ➢ETAIL 070-499 ACTUAL BUDGETED ESTIMATED BUDGETED CAPITAL OUTLAY 1983 1984 1984 1985 -------------- ------------ ------------------------ ------------ 99-110 BUILDING COST $ 0 $ 0 $ 0 $ 5,000 99-200 VEHICLES AND EQUIPMENT 0 0 0 0 99-202 FIXED ASSETS 0 1,480 8,273 20,814 ---------- ------------ ------------ ---------- TOTAL CAPITAL $ 0 $ 1,480 S 8,273 $ 25,814 ------------ ------------ ------------ ------------ ----------------------- ------------ ------------ a 1 S CITY OF FAYETTEVILLE, ARKANSAS • SHOP FUND ft 070-499 • CAPITAL EXPENDITURES T EXPLANATION OF ACCOUNTS --_.------------------ I . ..• ..: eta. s. r I Y I,. L ... 070-49999-110 BUILDING COST INSTALL DRAIN IN MAIN. SHOP FLOOR $ 5,000 070-49999-202 FIXED ASSETS 11 COMMUNICATIONS SYSTEM EXHAUST FAN (MAIN SHOP) • EXHAUST FAN (BRANCH SHOP) DUAL WHEEL DOLLY . • m ii r �5 to 1 17,614 1,000 1,000 1,200 • .- - ii MISCELLANEOUS FUNDS I. TABLE OF CONTENTS is PAGE 1 REVENUE SHARING FUND...................................1-2 '. ADVERTISING AND PROMOTION FUND.saa..aaaaauausa.......5a3 4 OFF.STREET PARKING FUND...astt-aasaa.........a s- a .:.5 INDUSTRIAL F'ARK FUND. as • a N • . . . . . . . . . . . . . a a . . . . . a . a 7-9 ARTS CENTER FUND. auas..- a a a u uasaa .ssaaauuusaa.a.....:1011 1978 G.O. BOND FUND_ usa a..aaaan.........aaa.....aNna-..12-13 'REF'LACEI`MENT FUND...aaa•soanau•aNSa••ass. u_•aa..........14-15 <,, .. SEWER ASSESSMENT FUND........a..........as•aaa......a.16-17 1970 STREET IMPROVEMENT FUND.....5-..5....5.....55...... 18-19 I' 1974 AIRPORT IMPROVEMENT FUND..a.asaaNUSUNN5 a aussa...aa_J..1 CEC AND PARKING FACILITY FUND ..........................22-24 BUILDING MAINTENANCE FUND. a.aasaa ....................25-32 POLICE PENSION FUND. ......".....ss •............a.....33-34 ' FIRE PENSION FUND. a a.. • N N s s sea sas.............135-36 MUNICIPAL JUDGE RETIREMENT FUND ........................ 37-38 MONEY PURCHASE PENSION FUND..... a.. sass nasaa ........39-40 Yi �I I.. •I. H CITY OF FAYETTEVILLE, ARKANSAS REVENUE SHARING FUND PROJECTED FUND BALANCE • DECEMBER 31, 1983 - FUND BALANCE 18,718 ' REVENUES 1984 - ESTIMATED 913,965 EXPENDITURES 1984 ESTIMATED (893,241) DECEMBER 31, 1984 - FUND BALANCE iIiiIi REVENUES 1985 - PROJECTED 1.1,026,500 ' EXPENDITURES 1985 - PROJECTED (1,065,942) DECEMBER 31, 1984 - FUND BALANCE £ 0 1. 1 1 i _ 1 1 I . H H 1 . r \/fit • 1. CITY OF FAYETTEVILLE, ARKANSAS REVENUE SHARING 1985 BUDGET ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 ---------- ------------ ------------ ----------- Ot1-33231 REVENUE SHARING ENTITLEMENTS $ 763,232 873,356 910,065 1,023,000 011-33520 INTEREST - CHECKING ACCOUNT 2,589 1,200 3,900 3,500 ------------ ------------ ------------ ----------- TOTAL AVAILABLE $ 765,821 $ 874,556 S 913,965 $ 1,026,500 EXPENSES GENERAL FUND SALARIES --------------------- 011-44010-001 ADNINSTRATION 011-44210-001 MUNICIPAL PROSECUTOR 011-44310-001 CITY ATTORNEY 011-44410-001 MUNICIPAL COURT 011-45010-001 FINANCE 011-45110-001 CITY CLERK 011-45210-001 PURCHASING 011-45310-001 DATA PROCESSING 011-45610-001 PLANNING 011-45510-001 BUILDING - CITY HALL 011=46010-001 POLICE 011-46110-001 FIRE 011-46210-001 TRAFFIC 011-46310-001 INSPECTION 011-46510-001 ANIMAL CONTROL 011-47010-001 PARKS AND RECREATION 011-47110-001 SWIMMING POOL 011-47110-001 LAKE RECREATION TOTAL PUBLIC WORKS FUND SALARIES ------------------------- 011-47510-001 STREET DEPARTMENT TOTAL 16,503 40,000 40,000 40,000 4,407 10,000 10,000 10,000 4,873 10,000 10,000 10,000 4,467 10,000 10,000 10,000 46,530 85,000 85,000 90,000 4,061 10,000 10,000 10,000 4,091 10,000 10,000 10,000 12,183 30,000 30,000 30,000 4,061 10,000 10,000 10,000 0 0 0 15,000 176,533 176,533 176,533 176,533 124,670 131,131 131,131 131,131 10,964 20,000 20,000 20,000 16,244 20,000 20,000 20,000 0 10,000 10,000 10,000 15,431 15,431 15,431 15,431 0 5,146 5,146 5,146 146 0 0 0 ----------- ----------- ------------ ----------- $ 445,164 $ 593,241 $ 593,241 $ 613,241 $ 254,366 $ 300,000 $ 300,000 $ 300,000 $ ` 254,366 $ 300,000 $ 300,000 $ 300,000 SHOP FUND SALARIES 070-49910-001 SHOP $ 71,744 $ 0 $ 0 1 152,701 ------------ ------------------------ ----------- TOTAL $ 71,744 $ 0 $ 0 $ 152,701 TOTAL EXPENDITURES $ 771,274 $ 893,241 $ 893,241 $ 1,065,942 ------------ ----------- 2 is CITY OF FAYETTEVILLE, ARKANSAS , ADVERTISING AND PROMOTION FUND 'PROJECTED FUND BALANCE • DECEMBER 31, 1983 - UNRESERVED FUND BALANCE $ 64 ;89 ' i;,REVENUES 198ESTIMATED ! 463320 EXPENDITURES 1984 -.ESTIMATED (449,479) DECEMBER 31, 1984 UNRESERVED FUND BALANCE 74,23 I. REVENUES &TRANSFERS1985 1' A. PROJECTED 484,500 EXPENDITURES 1985 - PROJECTED (512,162) I..:? DECEMBER =1, 1985 - UNRESERVED FUND BALANCE $ 46,568 1 1 I i t . 1 i ) 1 h 1 1 � I 1 A rl� ��4g� �b,_t Y `{�'�qn Y . . a 1 . ' 1'jM1 4 F, Y ! V 1 CITY OF FAYETTEVILLE, ARKANSAS CITY ADVERTISING h PROMOTION FUND 001-440 STAFF ACTUAL BUDGETED ESTIMATED BUDGETED REVENUES 1983 1994 1984 1995 012-33040 HMR TAXES $ 344,217 S 353,733 $ 390,300 $ 417,300 012-33214 GRANT REVENUE 5,914 0 0 0 012-33520 INTEREST 9,701 2,000 13,020 7,200 012-33725 SUBSIDY TRANSFER 0 60,000 60,000 60,000 TOTAL REVENUES 359,832 415,733 463,320 484,500 EXPEN➢ITURES 012-40020-040 PUBLIC NOTIFICATION 15,614 40,000 32,797 50,000 012-40020-043 MUSIC FESTIVAL 8,914 0 2,000 0 012-40020-044 PUBLICATION & DUES 100 100 100 100 012-40020-052 AUDIT EXPENSE 827 860 670 850 SPECIAL PROJECTS 0 4,500 0 14,500 CHAMBER EXPENSE 0 12,000 8,000 12,720 012-40020-070 COLLECTION EXPENSE 13,768 14,149 15,612 16,692 012-40020-098 TRANSFER TO MT. HOME 344,940 353,733 390,300 417,300 ------------ ------------ ------------ ------------ TOTAL EXPENDITURES 384,163 425,342 449,479 512,162 ------------ ------------ ------------ ------------ EXCESS OR (DEFICIT) $ (24,331) S (9,609) $ 13,841 $ (27,662) ------------ ------------ ------------ ------------ ------------ ------------ ------------ ------------ C' 1 CITY OF FAYETTEVILLE, ARKANSAS OFF STREET PARKING FUND ' PROJECTED FUND BALANCE ' DECEMBER 31, 1983 -.FUND BALANCE - 162,679 REVENUES 1984 - ESTIMATED 1192,741 EXPENDITURES 1984 - ESTIMATED ,(193,634) DECEMBER 31, 1985 - FUND BALANCE 161,786 REVENUES 1985 - PROJECTED 193,370 EXPENDITURES 1985 -PROJECTED -- '(196,370) DECEMBER 31, 1985 -RESERVED FOR RETIREMENT t .158,786 I. i CITY OF FAYETTEVILLE, ARKANSAS OFF STREET PARKING FUND 1985 BUDGET ACTUAL BUDGETED ESTIMATED BUDGETED REVENUE 1983 1984 1984 1985 ------- --------- ------------ ------------ ------------ 013-33370 PARKING CARDS ASSOCIATION 9,382 0 13,522 13,500 013-33371 PARKING CARDS LOT 5 MCILRDY 8,848 0 12,677 12,700 013-33372 PARKING CARDS CITY 12,564 0 14,172 14,200 013-33500 INTEREST CERTIFICATE OF DEPOSIT 4,169 0 6,740 6,700 013-33520 INTEREST CHECKING ACCOUNT 2,056 0 2,217 2,225 013-33561 RENT LOT I LEWIS BROTHERS 8,166 0 10,201 10,200 013-33562 RENT LOT 2 SOUTHSIDE 3,439 0 4,401 4,400 013-33563 RENT LOT 3 EAST OFF EAST STREET 3,812 0 4,169 4,200 013-33564 RENT LOT 4 COURTHOUSE 3,080 0 3,161 3,200 013-33566 RENT LOT 7 FIRST FEDERAL 7,407 0 8,526 8,525 013-33568 RENT LOT 12 MILHOLLAND 889 0 1,518 1,520 013-33569 RENT LOT 13 SOUTHWESTERN BELL 5,660 0 6,998 7,000 013-33571 RENT PARKING DECK 83,937 0 104,434 105,000 013-33600 MISCELLANEOUS 0 0 5 0 ------------ ------------ ----------- ------------ TOTAL REVENUES $ 153,409 $ 0 $ 192,741 $ 193,370 -----------. ------------ --------- - ----------- EXPENDITURES OPERATING 013-40020-052 AUDIT EXPENSE $ 972 0 1,149 1,200 013-40020-054 CONTRACT SERVICE 0 0 1,219 0 013-40020-064 UTILITIES 11,291 0 10,621 12,000 013-40020-067 INSURANCE - SELF 0 0 235 500 013-40020-100 MISCELLANEOUS 0 0 535 500 013-40020-145 DOWNTOWN PARKING DISTRICT 18,752 0 29,293 29,500 013-40020-199 DECK OPERATING EXPENSE 28,950 0 29,611 31,535 ----------- ----------- ----------- --------- TOTAL OPERATING 59,965 0 78,663 75,235 ------------ ------------ ------------ ----------- MAINTENANCE 013-40025-184 PARKING DECK MAINTENANCE 20,144 0 728 1,000 ------------ ------------ ------------ ------------ TOTAL MAINTENANCE 20,144 0 728 1,000 ------------ ------------ ------------ ------------ TRANSFERS 013-40030-412 TRANSFER TO OTHER FUNDS 88,847 0 114,243 117,135 ------------ ------------ ------------ ------------ TOTAL TRANSFERS 88,847 0 114,243 117,135 ------------ ------------ ------------ ------------ TOTAL EXPENDITURES 168,956 0 193,634 193,370 ------------ ------------ ----------- ------------ TOTAL EXCESS REVENUES OVER EXPENDITURES $ (15,547) $ 0 $ (893) S 0 UGC 6 I• _ CITY OF FAYETTEVILLE, ARKANSAS INDUSTRIAL PARK FUND 1 II PROJECTED FUND BALANCE ', DECEMBER 31, 1983 - FUND BALANCE 256,538 REVENUES 1994 - ESTIMATED ! 20,514 EXPENDITURES 1984 - ESTIMATED .1 (4,423) • DECEMBER 31, 1984- FUND BALANCE 272,629 -------------- REVENUES 1985 - PROJECTED 3,647 EXPENDITURES 1985 - PROJECTED (140,010) DECEMBER 31, 1985 - FUND BALANCE 136,266 I 1, • I .. • . . • -. I-I -. ......., • !e r , 0t 7Ted 5(J ! a n / wry 1Yt 3. _ CITY OF FAYETTEVILLE, ARKANSAS INDUSTRIAL PARK FUND 1985 BUDGET REVENUE 014-33500 INTEREST 014-33506 INTEREST - LOAN 014-33540 PROCEE➢S FROM LAND SALES 014-33560 PROPERTY LEASE TOTAL REVENUE EXPENDITURES 014-40020-051 PROFESSIONAL SERVICES 014-40020-052 AUDIT EXPENSE 014-40020-107 WATER LINE CONSTRUCTION 014-40020-108 STREET CONSTRUCTION 014-40020-109 SEWER LINE CONSTRUCTION 014-40020-148 COST OF SALES TOTAL EXPENDITURES EXCESS REVENUES OVER EXPENDITURES ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 -------- ------------ ------------ ----------- f 1,218 f 0 $ 1,149 $ 1,400 2,176 0 1,615 997 9,900 0 16,500 0 1,300 0 1,250 1,250 14,594 0 20,514 3,647 0 0 0 20,560 897 0 431 450 0 0 0 15,000 0 0 0 54,000 16,406 0 0 50,000 170 0 3,992 0 ------------ ------------ ------------ ---------- 17,473 0 4,423 140,010 ----------- ------------ ------------ ----------- f (2,879) f 0 f 16,091 $ (136,363) J , • CITY OF FAYETTEVILLE, ARKANSAS INDUSTRIAL PARK FUND 1985 BUDGET. EXPLANATION OF ACCOUNTS Ft • ' *014-40020-051 PROFESSIONAL SERVICES: ENGINEERING SEWER LINES 10,000 ENGINEERING WATER LINES 3,000 ' ENGINEERING LEEPER STREET 7,560 TOTAL 20,560 I. *014-40020-107 WATER LINE CONSTRUCTION: 1$ 15,000 TO CONSTRUCT 1200 FEET OF EIGHT INCH WATER LINE IN TH CITY'S PORTION OF THE INDUSTRIAL PARK. *014-40020-108 STREET CONSTRUCTION .54,000 TO CONSTRUCT LEEPER STREET FOR 900 FEET UP TO INDUSTRIAL STANDARDS. *014-40029-109 , SEWER LINE CONSTRUCTION 5 50,000 'H TO CONSTRUCT 3300 FEET OF 15 INCH OR 8 INCH SEWER LINES -- - - . IN THE CITY'S PORTION OF INDUSTRIAL PARK. - I ' * THE ABOVE PROJECTS ARE PER CITY BOARD APPROVAL MAY 15, 1984. I: I , I 1 n Lr .. �y,�a< 4 O. I 3 V wr, ew V�y.f r ♦yJ�'. Y ^{)1 f,....'n aj Yr' L. -V• •.rt., • F a S Y r. •r r 1 a a w. r • 1_ 1 CITY OF FAYETTEVILLE, ARKANSAS ARTS CENTER FUND PROJECTED FUND BALANCE DECEMBER 31, 1983 - FUND BALANCE $ 135,413 REVENUES 1984 - ESTIMATED 109,423 EXPENDITURES 1984 - ESTIMATED (96) DECEMBER 31, 1984 - FUND BALANCE 244,740 ------------ REVENUES 1985 - PROJECTED 115,134 EXPENDITURES 1985 - PROJECTED (2,050) DECEMBER 31, 1985 - FUND BALANCE $ 357,824 10 I ft CITY. OF FAYETTEVILLE, ARKANSAS ARTS CENTER FUND I. 1985 BUDGET STAFF 1 ACTUAL BUDGETED ESTIMATED BUDGETED REVENUES 1; 1983 1984 1984 1 1985 015-33010 SALES TAX $ 80,757 $ 85,890 $ 92,270 f i 95,134 1 .015-33500 INTEREST 7,760 10,000 17,153 20,000 . ------------------------ ------------ ------------ TOTAL REVENUES 88,517 95,890 109,423 115,134 1 y EXPENDITURES 015-40020-048 TRAVEL AND TRAINING 0 0 0 BOO 015-40020-051 PROFESSIONAL SERVICES 0 ' 0 0 500 015-40020-052 AUDIT 353 370 96 250 1 015-40020-100 MISCELLANEOUS 25 0 0 .500 ------------ TOTAL EXPENDITURES 378 370 96 j 2,050 ----------------- 1 EXCESS REVENUES OVER EXPENDITURES $ 88,139 E 95,520 $ 109,327 $ 113,004 1 EXPLANATION OF ACCOUNTS ----------------------- 1 015-40020-048 TRAVEL AND TRAINING TRIPS TO JONESBORO/BLYTHEVIL E $ 600 1 TRIP TO BARTLESVILLE 200 1 E 800 1 015-40020-051 PROFESSIONAL SERVICES 1 ---------- ------- CONSULTANT FEES $ 500 1 015-40020-100 MISCELLANEOUS MAILING & TELEPHONE EXPENSE 4 500 I 1: H . 1 i CITY OF FAYETTEVILLE, ARKANSAS 1978 G.O. BOND FUND PROJECTED FUND BALANCE DECEMBER 31, 198_ - FUND BALANCE RESERVED FOR DEBT SERVICE REVENUES 1984 - ESTIMATED EXPENSES 1984 - ESTIMATED DECEMBER 31, 1984 - FUND BALANCE RESERVED FOR DEBT SERVICE REVENUES 1985 - PROJECTED EXPENSES 1985 - PROJECTED DECEMBER 31, 1985 - FUND BALANCE RESERVED FOR DEBT SERVICE i 395,572 223 ,39 L �J, J•J (89,755) 529,156 29 (86,850) 671,881 12 'CITY OF FAYETTEVILLE, ARKANSAS 1978 GENERAL OBLIGATION BOND FUND 1985 BUDGET ' I. ACTUAL BUDGETED ESTIMATED REVENUE 19B3 1964 19B4 020 33020 PROPERTY TAXES $ 169,469 $ 160,000 $ 177,855 020-33500 INTEREST INCOME 28,141 28,000 45,484 L TOTAL REVENUE 197,610 188,000 ::EE 33 -------- I EXPENDITURES 020-40020-052 AUDIT EXPENSE I 741 750 240 020-40035-101 PAYING AGENTS FEES 169 250 265 ' 020-40035-102 INTEREST 32,250 29,250 29,250 020-40035-104 PRINCIPAL RETIREMENT • 60,000 60,000 60,000 --------- ' ------------ --- TOTAL EXPENDITURES 93,160 90,250 89,1755 ' EXCESS REVENUES OVER EXPENDITURES $ -104,450 3 97,750 $ 133,584 ---------------- ------------------- ' I. i I ' . { I I j I rf I. k f S r �N'JJ' 4..T .. • �(, F rr • r ��pp 1 - _ _ _ CITY OF FAYETTEVILLE, ARKANSAS REPLACEMENT FUND PROJECTED FUND BALANCE DECEMBER 31, 1983 - FUND BALANCE 536,617 REVENUES 1984 - ESTIMATED 155,544 EXPENDITURES 1984 - ESTIMATED (335) DECEMBER 31, 1984 - FUND BALANCE 691,826 REVENUES 1985 - PROJECTED 166,735 EXPENDITURES 1985 - PROJECTED (400) DECEMBER 31, 1985 - FUND BALANCE 858,161 V V . 14 I 1 'CITY OF FAYETTEVILLE, ARKANSAS REPLACEMENT FUND 1985 BUDGET ACTUAL BUDGETED ESTIMATED BUDGETED REVENUE 1963 1984 1984{ 1985 ---------- ------------ ---------- -------- ' 028-33500 INTEREST $ 42,341 $ 0 S 62,044 $ 68,560 - ------------------------ TOTAL REVENUE 42,341 0 62,044 68,560 -------- ----- EXPENDITURES ' 028-40020-051 AUDIT EXPENSE 418 0 335 400 028-40020-100 MISCELLANEOUS 0 0 0 0 ------------------------------------------------ 'TOTAL EXPENDITURES 418 _ 0 335 400 .. EXCESS REVENUES OVER EXPENDITURES 41,923 0 61,709 68,160 ------------ --------- -- ------ ii TRANSFERS 028-33700 TRANSFER FROM GENERAL FUND 85,000 0 • 93,500 98,175 EXCESS REVENUES OVER EXPENDITURES PLUS TRANSFERS S 126,923 S 0 S 155,209 S 166,335 I ! •n I I I • C 315 i I CITY OF FAYETTEVILLE, ARKANSAS SEWER ASSESSMENT FUND PROJECTED FUND BALANCE DECEMBER 31, 1983 - FUND BALANCE $ 30,837 REVENUES 1984 - ESTIMATED 2,800 EXPENDITURES 1984 - ESTIMATED (200) DECEMBER 31, 1984 - FUND BALANCE 33,437 REVENUES 1985 - PROJECTED 2,500 EXPENDITURES 1985 - PROJECTED (300) DECEMBER 31, 1985 - ------------ PROJECTED FUND BALANCE S --------------- 35,637 r) 6 CITY OF FAYETTEVILLE, ARKANSAS SEWER A59ESSMENT FUND 1985 BUDGGET I. ACTUAL BUDGETED ESTIMATED BUDGETED REVENUE 1983 1994 1984 1985 ---------------- 030-33500 INTEREST $ 2,513 $ 2,610 $ 2,800 $ 2,500 ------------------------------------------------- TOTAL REVENUE 2,513 2,610 2,000 2,500 ------------ ----------- - --- --- ---------- EXPENDITURES •' 030-40020-052 AUDIT EXPENSE 445 465 1200 300 030-40020-100 MISCELLANEOUS 24 0 0 0 ' TOTAL EXPENDITURES 469 465 '200 300 --------------------=------------ EXCESS REVENUES OVER EXPENDITURES $ 2,044 -$ 2,145 3 2;600 $ 2,200 ---------- ------------ I. i 1 i 1 ' Rti .j� • 3 -L.K 4'!-.-a:. i - h CITY OF FAYETTEVILLE, ARKANSAS 1970 STREET IMPROVEMENT FUND PROJECTED FUND BALANCE DECEMBER 31, 1983 - FUND BALANCE 63,015 REVENUES 1984 - ESTIMATED 4,200 EXPENDITURES 1984 - ESTIMATED (200) DECEMBER 31, 1984 - FUND BALANCE ------------ 67,015 ------------ REVENUES 1985 - PROJECTED 4,500 EXPENDITURES 1985 - PROJECTED (300) DECEMBER 31, 1985 - FUND BALANCE 71,215 ---------------- Put i( H •' CITY OF FAYETTEVILLE, ARKANSAS 1970 STREET IMPROVEMENT FUND 1985 BUDGET ' ACTUAL BUDGETED ESTIMATED BUDGETED REVENUE 1983 1984 1904' 1995 -------------------------------------------------------- 031-33500 INTEREST 1 4,553 $ 3,887 $ 4,200 $ 4,500 ' TOTAL REVENUE ' 4,553 3,887 4,200 4,500 ----------- ---- ------- ------------ ----------- EXPENDITURES 031-40020-051 AUDIT EXPENSE 481 500 200 300 031-40020-100 MISCELLANEOUS 29 0 0 0 '• TOTAL EXPENDITURES 510 500 200 300 EXCESS REVENUES OVER EXPENDITURES 1 4,043 -S 3,307 $ 4,000 1 4,200 ---------------------- -------- -` ------------ U. J I ' i 11 +. H. I UI. ` ti `S3F -fiT - = a 'yYrt �' 1•t? - .'i r 1 {, • • • r • 1 i 1. aryl •iI •Y Pi � 19 J it _ CITY OF FAYETTEVILLE, ARKANSAS 1974 AIRPORT IMPROVEMENT FUND PROJECTED FUND BALANCE DECEMBER 31, 1983 - FUND BALANCE REVENUES 1984 - ESTIMATED EXPENDITURES 1984 - ESTIMATED DECEMBER 31, 1984 - FUND BALANCE REVENUES 1985 - PROJECTED EXPENDITURES 1985 - PROJECTED DECEMBER 31, 1985 - FUND BALANCE $ 7,402 5,315 (178) -----12,539 ' 0 12,539 1 1 1 20 • ;CITY OF FAYETTEVILLE, ARKANSAS 1974 AIRPORT IMPROVEMENT • 1985 BUDGET STAFF ' ACTUAL BUDGETED ESTIMATED BUDGETED REVENUES 1983 1984 1984 1985 059-33640 LAND RENT $ 750$ 0$. 350 f $ 0 059-33500 INTEREST 1,389 0 1,453 0 059-33507 HANGAR LEASE 7,025 0 3,512 0 I. TOTAL REVENUES 9,164 _ 0 -----5,315-` --------- 0 EXPENDITURES 059-40020-102 INTEREST EXPENSE 711 0 133 0 059-40020-100 MISCELLANEOUS 24 0 45 0 1 ------------- - ---- 1 ------------ TOTAL EXPENDITURES .735 0. . 178: 0 ,' EXCESS REVENUES OVER EXPENDITURES $ 8,429 $ 0 $ 5,137 i$ 0 ' .. _ . r_c_cc000cco eecxxovco Duce. =_eec� cc000cccvovo . • H: i . r . I ' � r ti ' ...+iu. CITY OF FAYETTEVILLE, ARKANSAS CEC AND PARKING FACILITY FUND PROJECTED FUND BALANCE DECEMBER 31, 1983 - RETAINED EARNINGS $ 1,233,575 REVENUES 1984 - ESTIMATED 1,874,963 EXPENSES 1984 - ESTIMATED (1,515,853) DECEMBER 31, 1984 - RETAINED EARNINGS ------------ 1,592,685 REVENUES 1985 - PROJECTED ------------ 818,713 EXPENSES 1985 - PROJECTED (956,187) DECEMBER 31, 1985 - RETAINED EARNINGS ------------ $ 1,455,211 ------------ -------------- Ok 22 I I I I. 1 ..: iH I 'H. uI I 1] I CITY OF FAYETTEVILLE, ARKANSAS C.E.C. AND PARKING FACILITY FUND 1985 BUDGET REVENUE SALES TAX 069-33040 TRANSFER OF NNR TAXES TOTAL SALES TAX OPERATING REVENUES 069-33307 PARKING LOT REVENUES FROM OSP 069-33310 PARKING LOT REVENUES 10 81 PARKING BECK 069-33318 PARKING LOT REVENUES 10 82 PARKING DECK 069-33560 PROPERTY LEASE TOTAL OPERATING REVENUES NONOPERATING REVENUES. 069-33039 069-33501 069-33504 069-33509 069- 335 14 069-33521 069-33670 TOTAL NON STATE CONVENTION CENTER RETURN INTEREST DEBT SERVICE FUND INTEREST PLEDGED REVENUE FUND INTEREST BOND OR ASSESSMENTS INTEREST 8! PARKING BOND INTERST 82 PARKING BOND CAPITAL GAIN i IPERATING REVENUE TRANSFERS 069-33704 TRANS FROM 82 PARKING CONST. 069-33721 TRANSFER FROM DEBT SERVICE 069-33732 TRANSFER FROM CEC PLEDGE REVENUE WRITE OFF CEC LOAN INTEREST ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 ---------- ------------ ------------ ------------ S 344,940 $ 353,733 $ 386,345 S 409,B13 344,940 353,733 386,345 409,813 -------- --- ------------ ------------ ------------ 15,389 9,000 22,327 22,000 27,712 16,000 38,502 38,000 30,197 6,000 38,501 38,000 122,000 122,000 122,000 . 122,000 ---- 195,298 ---------- 153,000 ------------ 221,330 ---- ------- 220,000 65,865 0 186,449 75,000 65,971 .42,800 92,096 50,000 93,770 63,130 115,348 44,900 1,269 1,070 7,361 6,000 3,671 4,136 4,200 1,500 3,501 4,244 4,976 1,500 O_ - .. . 0 42,743 10,000 --------- 234,067 115,382 -- 453,173 188,900 ----- ----------- -- -- 264 0 0 0 0 0 17,682 .0 219,592 0 796,433 0 134,886 0 0 0 --- -------- 354,742 0 814,115 0 __'--------- -----------' ------------ ------------ i TOTAL REVENUES $ 1,129,047 S 622,115 $ 1,874,963 $ 818,713 __________-I =___________ d II it Fl. ,-xy Y.,t . . i+ is IVq Fy - I YF - i.�H ' �1�. ly 1.Ik II ,� }i I` I.��$$ i Y •q. 23 Yrt' 4I ;. CITY OF FAYETTEVILLE, ARKANSAS C.E.C. AND PARKING FACILITY FUND 1985 BUDGET ACTUAL BUDGETED ESTIMATED BUDGETED CEC PLEDGE RESERVE FUND 1983 1984 1984 1985 ----------------------- ------------ ------------ ------------ ------------ 069-49640-065 INSURANCE - BUILDING 3,124 6,000 3,273 3,930 069-49640-137 TRANSFER EXCESS FUNDS 170,878 0 639,106 150,000 069-49640-149 TRANSFER TO BOND FUND 48,977 123,000 314,102 310,000 ------------ ------------ ------------ ---------- TOTAL CEC PLEDGE RESERVE FUND 222,979 129,000 956,48! 463,930 ------------ ------------ ------------ ------------ CEC BOND FUND 069-49642-052 AUDIT 368 480 479 500 069-49642-101 PAYING AGENTS FEES 134 200 269 325 069-49642-102 INTEREST EXPENSE 341,820 341,696 341,096 338,219 069-49642-134 BOND DISCOUNT AMORTIZATION 8,638 8,638 8,638 8,638 069-49642-144 TRUSTEE FEES 3,000 2,000 1,500 2,000 069-49645-151 TRANSFER TO PLEDGED REVENUE FUND 0 0 17,682 0 TOTAL CEC BOND FUND 353,960 353,004 369,664 349,682 069-49685-105 DEPRECIATION 95,310 95,310 94,807 95,780 TOTAL CEC DEPRECIATION 95,310 95,310 94,807 94,807 ----------- ------------ ------------ - TOTAL CEC 449,270 448,314 464,471 444,489 ------------ ------------ ------------ ------------ 1981 PARKING DECK BOND FUND EXPENDITURES 069-49742-052 AUDIT EXPENSE 360 480 479 500 069-49742-101 PAYING AGENTS FEES 50 100 50 100 069-49742-102 INTEREST EXPENSE 45,804 45,720 45,240 18,600 069-49742-144 TRUSTEE FEES 300 1,500 300 400 ----------- ----------- ------------ - ----------- TOTAL 46,522 47,800 46,069 19,600 ------------ ------------ ------------ ------------ 069-49785-105 DEPRECIATION 14,368 14,370 15,368 15,368 ------------ ------------ ------------ ----------- TOTAL 1981 PARKING DECK BOND FUND 60,890 62,170 61,437 34,968 ------------ ------------ ------------ ------------ 1982 PARKING DECK BOND FUND EXPENDITURES ---------------------------------------- 069-49B42-052 AUDIT EXPENSE 369 480 479 500 069-49842-101 PAYING AGENTS FEES 350 200 50 200 069-49842-102 INTEREST EXPENSE 25,246 25,200 25,200 4,200 069-49842-144 TRUSTEE FEES 0 1,500 300 400 ---------- ------------ ------------ ------------ TOTAL 25,965 27,380 26,029 5,300 ------------ ------------ ------------ ------------ 069-49885-105 DEPRECIATION 7,435 7,350 7,435 7,500 ------------ ------------ ------------ ------------ TOTAL 1982 PARKING DECK BOND FUND 33,400 34,730 33,464 12,800 ------------ ------------ ------------ ------------ TOTAL CEC AND PARKING FACILITY FUND 766,539 674,214 1,515,853 956,187 1' 24 §i 9C CITY OF FAYETTEVILLE ' Narrative Explanation Fund 1 Department Division Building Maicsanance Building Maintenance _ Statement of Purpose - (basic function) Building Maintenance has general repair and maintenance responsibility ' for City Hall/Interim City Hall/ and performs a wide variety of preventive and remedial maintenance tasks for all city departments. Building Main- tenance also makes a wide variety of new items --ranging from furniture I. to pedestrian bridges --for city departments and assists in the achieving of structural handicapped access requirements. 1 1 it Specific Goals for 1985 'Building Maintenance will attempt to continue providing traditional repair and maintenance services of a high craftsman -like quality. Through the initiation of a work -order system, greater efficiency and accountability should enable the department to maintain the same personnel complement in 1985 as was used in 1984 (which was a 17% decrease over 1963). • H Objectives for 1985 Ii. To lessen the cost per project by using city forces rather' than non-city'forces. ,.w; #: - '• 2. ..To maintain 24 -hour -or -less response time for small work projects. 3 Toachieve an B0% chargeable -hours ratio. .,p. - { s ti• x 25 y t. f 5 yr ..11. ♦ v a .. M Y .. iix{{ CITY OF FAYETTEVILLE, ARKANSAS BUILDING MAINTENANCE FUND PROJECTED FUND BALANCE,1985 JANUARY 1, 1985 FUND BALANCE REVENUE 1985 - PROJECTED EXPENDITURES 1985 - PROJECTED DECEMBER 31, 1985 - FUND BALANCE 0 115,712 (115,712) 0 26 I CITY OF FAYETTEVILLE, ARKANSAS BUILDING MAINTENANCE FUND REVENUE DETAIL 071-3 ACTUAL BUDGETED ESTIMATED IBUDGETED ' 1983 1984 • 1984 1985 ------------------------ ------ CHARGES FOR SERVICES ' 3315 BUILDING MAINTENANCE CHARGES $ 0 $ 0 $ 0 $ j 115,712 GRAND TOTAL 0$ 0$ 0 S 115,712 1 EXPLANATION OF ACCOUNTS 071-33315 BUILDING MAINTENACE CHARGES ' THIS INCLUDES REIMBURSEMENT FOR LABOR, OVERHEAD, AND MATERIALS. $ I 115_712 I. • 1 1 1 a 2,' ( PERSONNEL SALARIES ------------------ 10-001 SALARIES AND NAGES 10-002 COST ALLOCATION 10-019 INSURANCE - LIFE 10-066 INSURANCE -HEALTH 10-068 PENSION CONTRIBUTION 10-072 SOCIAL SECURITY TAXES TOTAL PERSONNEL SALARIES MATERIALS AN➢ SUPPLIES -------------------- 15-008 SHOP SUPPLIES 15-009 OFFICE SUPPLIES AND PRINTING 15-010 MINOR EQUIPMENT 15-011 CLEANING SUPPLIES 15-012 CHEMICALS 15-025 CONSTRUCTION MATERIALS TOTAL MATERIALS AND SUPPLIES CONTRACTUAL SERVICE ------------------- 20-041 UNIFORMS AND PERSONAL EQUIPMENT 20-044 PUBLICATIONS & DUES 20-048 TRAVEL AND TRAINING 20-054 CONTRACT SERVICES 20-055 RENT EXPENSE 20-064 UTILITIES 20-065 INSURANCE -VEHICLE AND BUILDINGS 20-100 MISCELLANEOUS EXPENSE TOTAL CONTRACTUAL SERVICE MAINTENANCE 25-080 BUILDINGS AND GROUNDS MAINT 25-082 RADIO MAINTENANCE 25-083 VEHICLE AND MACHINE MAINT 25-161 SMALL EQUIPMENT MAINTENANCE TOTAL MAINTENANCE TOTAL BUILDING MAINTENANCE BEFORE DEPRECIATION 85-105 DEPRECIATION GRAND TOTAL BUILDING MAINTENANCE BUILDING MAINTENANCE FUND BUILDINGS MAINTENANCE 071-457 ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 $ 41,534 $ 68,600 1 54,934 $ 40,143 0 0 0 8,518 0 0 0 173 1,058 2,028 2,494 2,725 1,733 2,008 1,500 960 2,798 4,802 3,845 2,830 47,123 77,438 62,773 55,349 431 2,800 2,100 1,000 7 100 74 100 1,916 4,100 4,000 2,400 958 1,500 1,926 100 31 200 40 25 0 0 0 35,000 3,343 8,700 8,140 38,625 318 1,020 1,120 750 0 0 0 100 534 750 692 0 2,782 26,500 17,760 8,188 0 0 0 2,400 1,381 20,000 31,900 4,000 0 1,010 200 0 5 100 75 500 5,020 49,380 51,747 15,938 1,504 12,900 5,000 250 27 100 50 100 731 850 1,500 1,750 0 100 50 200 ------ ------------ ------------ ----------- 2,262 13,950 6,600 2,300 57,748 149,468 129,260 112,212 ------------ ----------- ------------ ------------ 0 0 0 3,500 1 57,748 f 149,468 $ 129,260 $ 115,712 28 i f I 1 BUILDING MAINTENANCE FUND -: PERSONNEL SCHEDULE NUMBER OF EMPLOYEES BUDGETED ' 1984 1985 1984 1985 ------------------ --- -- ---- ------ CARPENTER II 2 1 1/2 S 34,847 23,159 ' CARPENTER I 1 1 - 15,142 15,984 OVERTIME 11 ___L2 9• 1,000 3 2 1/2 S 53,977 $ 40,143 1 1 I 1 I 1 1 1 H H H 1 I 1 1 e• � a y Y xft� y `:¢.M1^� � T E `�r�� J Y t 'e^'�: I - Iq , • } i _'!uSL ♦ 'L 5 1 e 2 1 1'YIr ♦. E r 1 ✓I BUILDING MAINTENANCE FUND BUILDING MAINTENANCE DEPARTMENT 071-4S7 EXPLANATIONOFACCOUNTS 071-45715-008 SHOP SUPPLIES: SINCE ESTABLISHMENT OF AN INVENTORY $ 1,000 SYSTEM OF SHOP SUPPLIES, DAILY TRIPS TO ---------- SUPPLIERS FOR ONE OR TWO ITEMS HAVE BEEN ELIMINATED. THE AMOUNT ESTIMATED FOR 1985 WILL BE FOR INVENTORY MAINTENANCE, WITH PURCHASING CONDUCTED ON A ONCE A WEEK BASIS. 071-45715-010 MINOR EQUIPMENT: --------------- VARIOUS HAND TOOLS. POSSIBLY SOME $ 2,400 SAFETY EQUIPMENT TO MEET OSHA ------------ STANDARDS, IF REQUIRED. 071-45720-010 UNIFORMS AND PERSONNEL EQUIPMENT: -------------------------------- TOTAL UNIFORM ALLOWANCE FOR BUILDING $ 750 MAINTENANCE PERSONNEL. ------------ 071-45720-044 PUBLICATIONS& DUES: - ONE YEAR SUBSCRIPTIONS TO TRADE S 100 JOURNALS. ------------ 071-45720-054 CONTRACT SERVICES: ----------------- CONTRACT ELECTIRCIANS OR PLUMBERS ON JOBS FOR THE CITY AS NEEDED. 30 1 1 1 1 1 1 1 1 1 I I. BUILDING MAINTENANCE FUND BUILDING MAINTENANCE DEPARTMENT 071-457 1. ,I. EXPLANATION OF ACCOUNTS (CONTINUED) 071-45720-064 UTILITIES: THIS IS PART OF THE UTILITIES FORj 4,000 ICH . THEY ARE SPLIT BETWEEN BUILDING -------- I. MAINTENACE MAINTENACE AND THE SHOP. WHEN THE POLICE DEPARTMENT UTILIZES SPACE THEY WILL BE CHARGED ACCORDINGLY. t , ' 071-45720-100 MISCELLANEOUS EXPENSES: THIS AMOUNT IS INCREASED FOR 1985 TO $1 500 COVER ANY ADDITIONAL PARTS OR SUPPLIES ---------- NEEDED FOR ITEMS NO LONGER ON WARRANTEE. H . 071-45725-161 SMALL EQUIPMENT MAINTENANCE: THIS ESTIMATED INCREASED NEED IN 1985 4' 200 IS IN RESPONSE TO THE LARGE NUMBER OF ---------- ' PURCHASES OF SMALL EQUIPMENT IN 1984. ii 1 - I. . I I H . . .. I 1 .' p 44 e +. r. rl 'c .F .Q Yv`i.t-•+r.. f ♦ }!<'..1 Ra CM` .1 BUILDING MAINTENANCE FUND BUILDINGS MAINTENANCE 071-457 CAPITAL BUDGET ACTUAL BUDGETE➢ ESTIMATED BU➢GETED CAPITAL - MISCELLANEOUS 1983 1984 1984 1985 ----------------------- ------------------------ ------------ 99-202 FIXED FIXED ASSETS 693 f 1,350 f 1,352 $ 1,400 ----------- ------------------------ ------------ TOTAL CAPITAL - MISCELLANEOUS 693 f 1,350 $ 1,352 $ 1,400 ------------ ------------------------------------ ------------ ------------ ------------------------ EXPLANANTION OF ACCOUNTS 071-45799-202 CAPITAL - FIXED ASSETS ---------------------- ONE METAL CUTTING SAW TAX AN➢ FREIGHT f 1,200 200 1,400 to r.' 1 1 CITY OF FAYETTEVILLE, ARKANSAS POLICE PENSION FUND 1 1 PROJECTED FUND BALANCE 1• DECEMBER 31, 1983 RESERVED FOR RETIREMENT BENEFITS 2,091,717 REVENUES 1984 -.ESTIMATED 473,151 x 1 EXPENDITURES 1984 - ESTIMATED - x(159,8_4)* DECEMBER 31, 1985 - RESERVED FOR RETIREMENT BENEFITS 2,405,044 REVENUES 1985 - PROJECTED ; 525,100 # •;EXPENDITURES 1985 - PROJECTED '(186,400)* i DECEMBER 31, 1985 - RESERVED FOR RETIREMENT BENEFITS 2,74_.,744 i .. *NOTE: THIS DOES NOT INCLUDE MEMBER 1• CONTRIBUTIONS OR PENSION • WITHDRAWAL ACCOUNTS. • 1 i 1 1• 1 H. k 1 g. • * 4� •� yqa 1 p ��y�yyppp , i 5 • 1 wv i. q —. I Y is it ] Y r ,. ✓ of •jf'~ti4 it CITY OF FAYETTEVILLE, ARKANSAS POLICE PENSION FUND 1985 BUDGET REVENUE 080-33020 080-33222 080-33410 080-33500 080-33515 080-33516 080-33521 080-33600 PROPERTY TAXES STATE INSURANCE TURNBACK COURT FINES AND FEES INTEREST OFFICER CONTRIBUTIONS GENERAL FUND CONTRIBUTIONS DONATION/SUSPENSION MISCELLANEOUS TOTAL REVENUE EXPENDITURES 080-40015-009 080-40020-042 080-40020-051 080-40020-052 080-40020-100 080-40020-122 080-40020-195 OFFICE SUPPLIES N PRINTING PENSION WITHDRAWAL PROFESSIONAL SERVICES AUDIT EXPENSE MISCELLANEOUS PENSION EXPENSE LOSS OF SECURITY TOTAL EXPENDITURES NET INCOME OR (LOSS) ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 $ 83,240 $ 81,000 $ 87,282 $ 89,800 70,095 70,000 72,996 73,000 34,052 35,000 30,000 38,000 183,370 200,000 234,000 269,000 44,008 53,350 50,250 53,000 30,480 35,750 38,630 55,000 0 200 2,193 300 540 100 50 0 ------------ ------------ ------------ ----------- 445,785 475,400 523,401 578,100 0 100 0 100 8,061 10,000 1,696 6,000 0 650 0 0 1,086 950 575 600 546 100 63 100 134,124 165,500 159,186 185,600 F 0 0 0 0 ------------ ------------ ------------ ------------ 143,817 177,500 161,520 192,400 ------------ --------- ------------ ------------ $ 301,968 $ 297,900 $ 361,881 4 385,700 ------------ ------------ ------------ ------------ ----------- ------------ ------------ ------------ NOTE: THIS INCLUDES THE FOLLOWING OFFICERS WHO ARE ELIGIBALE FOR RETIREMNET: ARNOLD ANO PHILLIPS. ft 34 CITY OF FAYETTEVILLE, ARKANSAS I. FIRE PENSION FUND PROJECTED FUND BALANCE ' I DECEMBER 31, 1983 - RESERVED FOR RETIREMENT BENEFITS $ 2,401,064 • REVENUES 1984 - ESTIMATED 1526,290 ' EXPENDITURES 1984 - ESTIMATED ---'(106,853)* I L DECEMBER 31, 1985 - RESERVED FOR RETIREMENT BENEFITS 2,82t_i,5ir1 REVENUES 1985 PROJECTED 580,9o0 • EXPENDITURES 1985 - PROJECTED 3(i58,262)* 1 it ---�--------- r_ �, DECEMBER 31, 1985 RESERVED FOR RETIREMENT BENEFITS• S 3,243,139 1 ==T *NOTE: THIS DOES NOT I•NCLUDE MEMBER ' CONTRIBUTIONS OR PENSION WITHDRAWAL ACCOUNTS. � f 1 • . H IIJ ! x . {'. CITY OF FAYETTEVILLE, ARKANSAS FIRE PENSION FUND 1985 BUDSET REVENUE 08 1-33 020 081-33222 081-33500 081-33510 081-33515 081-33516 081-33600 PROPERTY TAXES STATE INSURANCE TURNBACK INTEREST DONATIONS OFFICER CONTRIBUTIONS GENERAL FUND CONTRIBUTIONS MISCELLANEOUS TOTAL REVENUE EXPENDITURES 081-40015-009 081-40020-042 081-40020-051 081-40020-052 081-40020-100 081-40020-122 TOTAL EXPENSES OFFICE SUPPLIES k PRINTING PENSION WITHDRAWAL PROFESSIONAL SERVICES AUDIT EXPENSE MISCELLANEOUS PENSION EXPENSE NET INCOME OR (LOSS) ACTUAL BUDGETED ESTIMATED BUDGETED 1983 1984 1984 1985 ----- ----- ------ ------. ------ -- $ 83,240 $ 81,000 S 87,282 4 89,000 102,289 105,000 102,638 103,000 221,657 300,000 290,953 335,000 0 100 100 100 49,176 55,000 49,975 49,000 33,084 31,000 45,317 53,000 100 0 0 0 ------------ ------------ ------------ ----------- 488,546 572,100 576,265 629,900 0 100 0 100 1,056 2,000 7,217 6,000 0 850 344 0 1,122 987 575 600 329 100 103 125 79,134 161,870 105,831 157,437 t ------------ ------------ ------------ ------------ 81,641 165,907 114,070 164,262 ------------ ------------ ------------ ------------ $ 406,905 $ 406,193 $ 462,195 $ 465,638 ------------ ------------ ------------ ------------ ------------ ------------ ------------ ------------ } NOTE: THIS INCLUDES THE FOLLOWING OFFICERS WHO ARE ELIGIBLE FOR RETIREMENT: LOGUE,B. BOUDREY, H. BOUDREY, DOSS, AND McARTHUR 36 n lY ae 1 . CITY OF FAYETTEVILLE, ARk::ANSAS MUNICIPAL JUDGE RETIREMENT FUND 'PROJECTED FUND BALANCE 1984 DECEMBER' 31, 1983 - FUND BALANCE 95,109 REVENUES 1984 - ESTIMATED 15,722 EXPENDITURES 1984 - ESTIMATED (3,220) ' DECEMBER 31, 1985 - FUND BALANCE 107 611 REVENUES 1985 - PROJECTED 17,425 EXPENSES 1985 - PROJECTED (3,225) ------------ DECEMBER 31,-1985 - FUND BALANCE 121,811 I. I . 1 II. i . 1 H . } i t . • I. . . I F L _ , { 3r CITY OF FAYETTEVILLE, ARKANSAS MUNICIPAL JUDGE RETIREMENT FUND 1985 BUDGET ACTUAL BUDGETED ESTIMATED BUDSETED REVENUE 1983 1984 1984 1985 082-33410 COURT FINES AND FEES $ 8,244 $ 10,000 $ 5,700 $ 5,900 082-33500 INTEREST 7,860 8,840 10,022 11,525 ------------ ------------ ------------ ------------ TOTAL REVENUE 16,104 18,840 15,722 17,425 ------------ ----------- ------------ ----------- EXPENDITURES 092-40020-122 PENSION BENEFITS 5,208 3,130 3,125 3,125 082-40020-052 AUDIT EXPENSE 637 665 95 100 ------------ ---------- ---------- ------------ TOTAL EXPENDITURES 5,845 3,795 3,220 3,225 EXCESS REVENUES OVER EXPENDITURES $ 10,259 S 15,045 $ 12,502 $ 14,200 L 38 CITY OF FAYETTEVILLE, ARKANSAS !I 'MONEY PURCHASE PENSION PLAN FUND PROJECTED FUND BALANCE ' DECEMBER 31, 1983 - FUND BALANCE : 497,663 REVENUES 1984 - ESTIMATED 208,275 EXPENDITURES 1984 - ESTIMATED (59,000) ' DECEMBER 31, 1984 - FUND BALANCE 646,938 REVENUES 1985 - PROJECTED i 230,455 EXPENDITURES 1985 - PROJECTED (80,000) DECEMBER 31, 1985 -FUND BALANCE 797,393 I-•• :-- .. . . I. . ....: .. 1 39