HomeMy WebLinkAbout139-84 RESOLUTION•
RESOLUTION ND. 139-84
f.
SCANNED
A RESOLUTION AUTHORIZING THE MAYOR AND CITY C'T,FRK
TO EXECUTE AN ENGINEERING CONTRACT WITH MCCT,FLLAND
CONSULTING ENGINEERS, INC., FOR THE DESIGN OF
A TAXIWAY EXTENSION AND LIGHTING IMPROVEMENTS
FOR A FEE NOT TO EXCEED $27,500 AND THE CONDUCTING
OF AN AIRPORT OBSTRUCTION STUDY AT DRAKE FIELD
FOR A FEE NOT TO EXCEED $32,000.
BE IT RESOLVED BY THE BDARD OF DIRECPORS OF THE QTY OF FAYEITEVILLE,
ARKANSAS:
That the Mayor and City Clerk are hereby authorized and directed
to execute an engineering contract with McClelland Consulting Engineers,
Inc., for the design of a taxiway extension and lighting improvements
for a fee not to exceed $27,500 and the conducting of an airport obstruc-
tion study at Drake Field for a fee not to exceed $32,000. Copies
of the contracts authorized for execution hereby are attached hereto
marked Exhibits "A" and "B" and made a part hereof.
PASSED AND APPROVED this 4th day of December , 1985.
APPROVED
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McCLELLAND CONSULTING ENGINEERS INC.
Environmental and Materials Testing
Civil, Environmental and Chemical Engineering Consulting
LITTLE ROCK FAYETTEVILLE
JAMES E. McCLELLAND, P.E.
FRED NIELSEN, R.L.S.
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SC January 16, 1984 FY842185
Mr. Sturman Mackey
Director of Purchasing
City of Fayetteville
P.O. Drawer F
Fayetteville, Arkansas 72702-F
Dear Mr. Mackey:
J.E. McCLELLAND, P.E.
VERNON D. ROWE, P.E.
We agree to render professional engineering services in connection with
an Airport Obstruction Study for Drake Field Municipal Airport per the
alternative Work Plan of our Proposal dated November 7, 1984, appended
hereto as Exhibit A (hereinafter called the "Project"). You are to furnish
us with full information as to your requirements including any special or
extraordinary considerations for the Project or special services needed.
Our services will consist of preparing applications for funding, a Study
and Report and cost estimate, all as set forth in the printed General
Provisions as amended and supplemented in Exhibit A thereto, both of which
are attached to this letter, and such additional services as you may
request.
Contingent upon receiving funding for this project you are to pay for our
services a lump sum fee of $32,000 for all tasks. Until funding becomes
available, no fee will be billed for our services.
Additional or noncustomary services, if requested by the City, will be
charged on the basis of Direct Labor Costs times a factor of 2.7. or, if
preferred, can be billed according to additional lump sum amounts agreed
upon after the scope of additional services has been determined. We will
bill you for our services in accordance with Exhibit B. The above
financial arrangements are on the basis of prompt payment and the orderly
and continuous progress of the Project.
1810 N. COLLEGE AVE. P.O. BO%1779
EXHIBIT B
FAYETTEVILLE, ARKANSAS 72702.1779 TELEPHONES MON 443-6271/1612377
Mr. Sturman Mackey January 16, 1984
City of Fayetteville Page 2
We expect to start the funding application phase of our services promptly
after receipt of your acceptance of this Agreement and to complete our
services within 129 calendar days from the date of notification of FAA
funding approval.
If there are protracted delays for reasons beyond our control (such as
failure to obtain FAA funding) and if these delays exceed 365 calendar
days, we would expect to renegotiate with you the basis for our
compensation to take into consideration changes in price indices and pay
scales applicable to the period when services are in fact being rendered.
Services are to be rendered in the customary phases which, together with
the general understandings applicable to our relationship with you, are set
forth in the printed General Provisions and Exhibits A, B, and C thereto
which are attached to and made a part of this agreement. Your particular
responsibilities are also set forth in the General Provisions.
This agreement, the General Provisions consisting of 6 pages, Exhibit A
thereto which consists of 5 pages, Exhibit B thereto which consists of 1
page, and Exhibit C thereto which consists of 1 page, represent the entire
understanding between you and us in respect of the Project and may only be
modified in writing signed by both of us. If it satisfactorily sets forth
your understanding of the arrangement between us, we would appreciate your
having the enclosed copies of this letter signed in the spaces provided
and returning one copy to us.
Very truly yours,
McCLELLAND CONSULTING ENGINEERS, INC.
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C. suinn
Branch Manager
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Mr. Sturman Mackey January 16, 1984
Page 3
City of Fayetteville
WITNESSED:
Vernon D. Rowe
Vice President
Accepted this /SF day of1rn�i , 198
CITY OF FAYETTEVILLE44g1/
Paul'<Nol a
'' Mayor C.`
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_ WITNESSED:•,,
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GENERAL PROVISIONS
Attached to and made a part of LETTER AGREEMENT dated January 15, 1985,
between the City of Fayetteville (Owner) and McClelland Consulting
Engineers, Inc. (Engineer) in respect of the project (Project) described
therein.
1.1 General
1.1.1. ENGINEER shall perform professional services as hereinafter stated
which include customary civil, structural, and electrical engineering
services incidental thereto.
1.2 Preliminary Engineering Report Phase
After written authorization to proceed, ENGINEER shall:
1.2.1. Consult with OWNER to clarify and define OWNER's requirements for
the project and review available data.
1.2.2. Advise OWNER as to the necessity of OWNER's providing or obtaining
from others data or services of the types described in paragraph 3.3, and
act as OWNER's representative in connection with any such services.
1.2.3. Provide analyses of OWNER's needs, planning surveys, site
evaluations and comparative studies of prospective sites and solutions.
1.2.4. Provide a general economic analysis of OWNER's requirements
applicable to various alternatives.
1.2.5. Prepare a Report containing conceptual design criteria with
appropriate exhibits to indicate clearly the considerations involved and
the alternative solutions available to OWNER and setting forth ENGINEER's
findings and recommendations with opinions of probable costs for the
Project, including Construction Cost, contingencies, and allowances for
charges of all professionals and consultants.
1.2.6. Furnish five copies of the Report to the OWNER and two copies of
the Report to FAA. The duties and responsibilities of ENGINEER are amended
and supplemented as indicated in Exhibit A "Further Description of Basic
Engineering Services and Related Matters".
1.3 Preliminary Design Phase
After authorization to proceed with the Preliminary Design Phase, ENGINEER
shall:
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1.3.1. In consultation with OWNER and on the basis of the accepted Report,
determine the extent of the Project.
1.3.2. Prepare preliminary design documents consisting of final design
criteria, preliminary drawings and outline specifications.
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1.3.3. lased on the information contained ,in the preliminary design
documents, submit a revised opinion of probable Project Cost.
1.3.4. Furnish five copies of the above preliminary design documents and
present them to the OWNER. The duties and responsibilities of ENGINEER are
amended and supplemented as indicated in Exhibit A "Further Description of
Basic Engineering Services and Related Matters".
1.4 Final Design Phase
After authorization to proceed with the Final Design Phase, ENGINEER shall:
1.4.1. On the basis of the accepted preliminary design documents and the
revised opinion of probable Project Cost, prepare for incorporation of the
Contract Documents final drawings to show the character and extent of the
Project (hereinafter called "Drawings") and Specifications.
1.4.2. Furnish to OWNER such documents and design data as may be required
for, and assist in the preparation of, the required documents so that OWNER
may apply for approvals of such governmental authorities as have
jurisdiction over design criteria applicable to the Project, and assist in
obtaining such approvals by participating in submissions to and
negotiations with appropriate authorities.
1.4.3. Advise OWNER of any adjustments to the latest opinion of probable
Project Cost caused by changes in extent or design requirements of the
Project or Construction Costs and furnish a revised opinion of probable
Project Cost based on the Drawings and Specifications.
1.4.4. Prepare for review and approval by OWNER, his legal counsel and
other advisors contract agreement forms, general conditions and
supplementary conditions, and where appropriate) bid forms, invitations to
bid and instructions to bidders, and assist in the preparation of other
related documents.
1.4.5. Furnish five copies of the above documents to the OWNER and two
copies to FAA. The duties and responsibilities of ENGINEER are amended and
supplemented as indicated in Exhibit A "Further Description of Basic
Engineering Services and Related Matters".
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1.5 Bidding or Negotiating Phase
After written authorization to proceed with the Bidding or Negotiating
Phase, ENGINEER shall
1.5.1. Assist OWNER in obtaining bids for each separate prime contract for
construction, materials, equipment and services.
1.5.2. Consult with and advise OWNER as to the acceptability of
subcontractors and other persons and organizations proposed by the prime
contractor(s) (hereinafter called "Contractor(s)") for those portions of
the work as to which such acceptability is required by the bidding
documents.
1.5.3. Consult with and advise OWNER as to the acceptability of substitute
materials and equipment proposed by Contractor(s) when substitution prior
to the award of contracts is allowed by the bidding documents.
1.5.4. Assist OWNER in evaluating bids or proposals and in assembling and
awarding contracts. The duties and responsibilities of ENGINEER are
amended and supplemented as indicated in Exhibit A "Further Description of
Basic Engineering Services and Related Matters".
1.6 Construction Phase
During the Construction Phase ENGINEER shall:
1.6.1. Consult with and advise OWNER and act as his representative. The
extent and limitations of the duties, responsibilities and authority of
ENGINEER shall be modified to the extent. provided in Exhibit A "Further
Description of Basic Engineering+Services 'and Related Matters" and as
ENGINEER may otherwise agree in writing. All of OWNER's instructions to
Contractor(s) will be issued through ENGINEER who will have authority to
act on behalf of OWNER to the extent provided herein and as otherwise
provided in writing.
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1.6.2. Make visits to the site at intervals appropriate to the various
stages of construction to observe as an experienced and qualified design
professional the progress and quality of the executed work of Contractor(s)
and to determine in general if such work is proceeding in accordance with
the Contract Documents. ENGINEER shall not be required to make exhaustive
or continuous on-site inspections to check the quality or quantity of such
work. ENGINEER shall not be responsible for the means, methods,
techniques, sequences or procedures of construction selected by
Contractor(s) or the safety precautions and programs incident to the work
of Contractor(s). ENGINEER's efforts will be directed toward providing a
greater degree of confidence for OWNER that the completed work of
Contractor(s) will conform to the Contract Documents, but ENGINEER shall
not be responsible for the failure of Contractor(s) to perform the work in
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accordance with the Contract Documents. During such visits and on the
basis of on-site observations ENGINEER shall keep OWNER informed of the,
progress of the work, shall endeavor to guard OWNER against defects and
deficiencies in such work and may disapprove or reject work failing to
conform to the Contract Documents.
1.6.3. Review and approve (or take other appropriate action in respect of)
Shop Drawings and samples, the results of tests and inspections and.other
data which each Contractor is required to submit, but only for conformance
with the design concept of the Project and compliance with the information
given in the Contract Documents (but such review and approval or other
action shall not extend to means, methods, sequences, techniques or
procedures of construction or to safety precautions and programs incident
thereto); determine the acceptability of substitute materials and equipment
proposed by Contractor(s); and receive and review (for general content as
required by the Specifications) maintenance and operating instructions,
schedules, guarantees, bonds and certificates of inspection which are to be
assembled by Contractor(s) in accordance with the Contract Documents.
1.6.4. Issue all instructions of OWNER to Contractor(s); issue necessary
interpretations and clarifications of the Contract Documents and in
connection therewith prepare change orders as required; have authority, as
OWNER's representative, to require special inspection or testing of the
work; act as initial interpreter of the requirements of the Contract
Documents and judge of the acceptability of the work thereunder and make
decisions on all claims of OWNER and Contractor(s) relating to the
acceptability of the work or the interpretation of the requirements of the
Contract Documents pertaining to the execution and progress of the work,
but ENGINEER shall not be liable for the results of any such
interpretations or decisions rendered by him in good faith.
1.6.5. Based on ENGINEER's on-site observations as an experienced and
qualified design professional and on review of applications for payment and
the accompanying data and schedules, determine the amounts owing to
Contractor(s) and recommend in writing payments to Contractor(s) in such
amounts; such recommendations of payment will constitute a representation
to OWNER, based on such observations and review, that the work has
progressed to the point indicated, that, to the best of ENGINEER's
knowledge, information and belief, the quality of such work is in
accordance with the Contract Documents (subject to an evaluation of such
work as a functioning Project upon Substantial Completion, to the results
of any subsequent tests called for in the Contract Documents, and to any
qualifications stated in his recommendation), and that payment in the
amount recommended is due Contractor(s); but by recommending any payment
ENGINEER will not thereby be deemed to have represented that continuous or
exhaustive examinations have been made by ENGINEER to check the quality or
quantity of the work or to review the means, methods, sequences, techniques
or procedures of construction or safety precautions or programs incident
thereto or that ENGINEER has made an examination to ascertain how or for
what purposes any Contractor has used the moneys paid on account of the
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Contract Price, or that title to any of the work, materials or equipment
has passed to OWNER free and clear of any lien, claims, security interests
or encumbrances, or that Contractor(s) have completed their work exactly in
accordance with the Contract Documents.
1.6.6. Conduct an inspection to determine of the Project is substantially
complete and a final inspection to determine if the work has been completed
in accordance with. the Contract Documents and if each Contractor has
fulfilled all of his obligations thereunder so that ENGINEER may recommend,
in writing, final payment to each Contractor and may give written notice to
OWNER and the Contractor(s) that the work is acceptable (subject to any
conditions therein expressed), but any such recommendation and notice shall
be subject to the limitations expressed in paragraph 1.6.5.
1.6.7. ENGINEER shall not be responsible for the acts or omissions of any
Contractor, or subcontractor, or any of the Contractor(s)' or
subcontractors' agents or employees or any other persons (except ENGINEER's
own employees and agents) at the site or otherwise performing any of the
Contractor(s)' work; however, nothing contained in paragraphs 1.6.1 thru
1.6.7., inclusive, shall be construed to release ENGINEER from liability
for failure to properly perform duties undertaken by him in the Contract
Documents.
SECTION 2 - ADDITIONAL SERVICES OF ENGINEER
2.1 Normal and customary engineering services do not include services in
respect of the following categories of work which are usually referred to
as Additional Services. If OWNER wishes ENGINEER to perform any Additional
Services, he shall so instruct ENGINEER in writing, and.ENGINEER will be
paid therefor as provided in the Letter Agreement. Additional Services
include:
o Preparation or review of environmental studies and related
service.
o Services resulting from significant changes in the extent of the
Project or major changes in documentation previously accepted by
OWNER where changes are due to causes beyond ENGINEER's control.
o Providing renderings or models.
o Preparing documents for alternate bids requested by OWNER for
work which is not executed or for out -of -sequence work.
o Detailed consideration of operations, maintenance and overhead
expenses; and the preparation of rate schedules, earnings and
expense statements, cash flow and economic evaluations,
feasibility studies, appraisals and valuations.
o Furnishing the services of special consultants.
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o Services resulting from the award of more than one prime contract
for construction, materials, equipment or services for the
project, or from the construction contract containing cost-plus
or incentive -savings provisions for Contractor's basic
compensation, or from arranging for performance by persons other
than the principal prime contractors or from administering
OWNER's contracts for such services.
o Services in connection with change orders to reflect changes
requested by OWNER, evaluating substitutions proposed by
Contractor(s) after award, and services resulting from material,
equipment or energy shortages.
o Additional or extended services during construction made
necessary by (1) work damaged by fire or other cause during
construction, (2) a significant amount of defective or neglected
work of Contractor(s), 3) prolongation of contract time, and (4)
Contractor(s) defaults.
o Preparation of operating and maintenance manuals; extensive
assistance in utilization or start-up; and training OWNER's
personnel.
o Services after completion of the Construction Phase.
o Preparing to serve or serving as a consultant or witness in any
legal or administrative proceeding or public hearing.
o Providing services normally furnished by OWNER.
SECTION 3 - OWNER'S RESPONSIBILITIES
3.1. OWNER shall provide all criteria and full information as to OWNER's
requirements for the Project; designate a person to act with authority on
OWNER's behalf in respect of all aspects of the Project; examine and
respond promptly to ENGINEER's submissions; and give prompt written notice
to ENGINEER whenever he observes or otherwise becomes aware of any defect
in the work.
3.2 OWNER shall also do the following and pay all costs incident thereto:
o Guarantee access to and make provisions for ENGINEER to enter
upon public and private property.
o Provide such legal and accounting services as may be required to
determine if Contractor(s) are performing the work legally.
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SECTION 4 - MEANING OF TERMS
4.1 As used herein the term "this Agreement" refers to the Letter
Agreement to which these General Provisions are attached and to these
General Provisions and all Exhibits attached thereto, as if they were part
of one and the same document.
4.2. The construction cost of the entire Project (herein referred to as
"Construction Cost") means the total cost of the entire Project to OWNER,
but it will not include ENGINEER's compensation and expenses, the cost of
land, right-of-way, or compensation for or damages to, properties unless
this Agreement so specifies, nor will it include OWNER's legal, accounting,
insurance counseling or auditing services, or interest and financing
charges incurred in connection with the Project.
4.3. Direct Labor Costs used as basis for payment
(basic) paid to all personnel engaged directly on
but not limited to, engineers, surveyors,
specification writers, estimators, other
stenographers, typists and clerks; but does not i
related costs or fringe benefits
mean salaries and wages
the Project, including,
designers, draftsmen,
technical personnel,
nclude indirect payroll
SECTION 5 - MISCELLANEOUS
5.1 Reuse of Documents.
All documents including Drawings and Specifications prepared by ENGINEER
pursuant to this Agreement shall become the property of the OWNER.
However, since they are instruments of service in respect of a specific
project, they are not intended or represented to be suitable for reuse by
OWNER or others on extensions of the Project or on any other project. Any
reuse without written verification by ENGINEER for the specific purposes
intended will be at OWNER's sole risk and without liability or legal
exposure to ENGINEER; and OWNER shall indemnify and hold harmless ENGINEER
from all claims, damages, losses and expenses including attorney's fees
arising out of or resulting therefrom.
5.2. Opinions of Cost.
Since ENGINEER has no control over the cost of labor, materials, equipment
or services furnished by others, or over the Contractor(s) methods of
determining prices, or over competitive bidding or market conditions, his
opinions of probable Project Cost and Construction Cost provided for herein
are to be made on the basis of his experience and qualifications and
represent his best judgment as an experienced and qualified professional
engineer, familiar with the construction industry; but ENGINEER cannot and
does not guarantee that proposals, bids or actual Project or Construction
Cost will not vary from opinions of probable cost prepared by him.
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5.3 Late Payment.
If OWNER fails to make any payment due ENGINEER for services and expenses
within sixty days after receipt of ENGINEER's bill therefor, the amounts
due ENGINEER shall include a charge at the rate of 1% per month from said
sixtieth day.
5.4 Termination.
The obligation to provide further services under this Agreement may be
terminated by either party upon seven days' written notice in the event of
substantial failure by the other party to perform in accordance with the
terms hereof through no fault of the terminating party. In the event of
any termination, ENGINEER will be paid for all services rendered to the
date of termination.
5.5 Successors and Assigns.
5.5.1 OWNER and ENGINEER each binds himself and his partners,
successors, executors, administrators, assigns and legal representatives to
the other party of this Agreement and to the partners, successors,
executors, administrators, assigns, and legal representatives of such other
party, in respect to all covenants, agreements and obligations of this
Agreement.
5.5.2 Neither OWNER nor ENGINEER shall assign, sublet or transfer any
rights under or interest in (including, but without limitation, moneys that
may become due or money's that are due) this Agreement without the written
consent of the other, except as stated in paragraph 5.5.2 and except to the
extent that the effect of this limitation may be restricted by law. Unless
specifically stated to the contrary in any written consent to an
assignment, no assignment will release or discharge the assignor from any
duty or responsibility under this Agreement. Nothing contained in this
paragraph shall prevent ENGINEER from employing such independent
consultants, associates and subcontractors as he may deem appropriate to
assist him in the performance of service hereunder.
5.5.3 Nothing herein shall be construed to give any rights or benefits
hereunder to anyone other than OWNER and ENGINEER.
5.6 Arbitration
5.6.1 All claims, counterclaims, disputes, and other matters in
question between the parties hereto arising out of or relating to this
Agreement of the breach thereof will be decided by arbitration in
accordance with the Construction Industry Arbitration Rules of the American
Arbitration Association then obtaining, subject to the limitations and
restrictions stated in paragraphs 5.6.3 and 5.6.4 below. This agreement so
to arbitrate and any other agreement or consent to arbitrate entered into
in accordance herewith as provided in this paragraph 5.6 will be
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specifically enforceable under the prevailing arbitration law of any court
having jurisdiction.
5.6.2 Notice of demand for arbitration must be filed in writing with
the other parties to this Agreement and with the American Arbitration
Association. The demand must be made within a reasonable time after the
claim, dispute or other matter in questionihas arisen. 'In no event may the
demand; for arbitration be made after institution of legal or equitable
'. proceedings, based on, such claim, dispute or other matter in question would
be barred by the applicable statute of limitations.
5.6.3 All demands for arbitrationland all answering statements thereto
which include 'any monetary claim musttcontain a statement that the total
sum or value in controversy as alleged by the party making such demand or
answering statement is not more than $200,000 (exclusive of interest and
costs).- The arbitrators will. not have jurisdiction, power or authority to
consider, or make findings (except in denial of their own jurisdiction)
concerning any claim, counterclaim, dispute or other matter in question
where the amount in controversy thereof is more than $200,000 (exclusive of
interest and costs) or to render a monetary award in response thereto
against any party which totals more than $200,000 (exclusive of interest
and costs).
5.6.4. No arbitration arising out of, or relating to, this Agreement may
include, by consolidation, joinder or in any other manner, any persons or
entity who is not a party to this Agreement.
5.6.5 By written consent signed by all the parties to this Agreement
and containing a specific reference hereto, the limitations and
restrictions contained in paragraphs 5.6.3 and 5.6.4 may be waived in whole
or in part as to any claim, counterclaim, dispute or other matter
specifically described in such consent. No consent to arbitration in
respect of a specifically described claim, counterclaim, dispute or other
matter in question will constitute consent to arbitrate any other claim,
counterclaim, dispute or other matter in question which is not specifically
described in such consent or in which the sum or value in controversy
exceeds $200,000 (exclusive of interest and costs) or which is with any
party not specifically described therein.
5.6.6 The award rendered by the arbitration will be final, not subject
to appeal and judgment may be entered upon it in any court having
jurisdiction thereof.
5.7 ACCESS TO RECORDS
It is further agreed that the OWNER, the Federal Aviation Administration,
the Comptroller General of the United States, or any of their duly
authorized representatives, shall have access to any books, documents,
papers and records of the ENGINEER which are directly pertinent to the work
hereunder, for the purpose of making audit, examination, excerpts and/or
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transcriptions. Records under this Section shall be maintained and made
available during performance. on FAA grant work under this Agreement and
until three years from date of final FAA grant payment for the project. In
addition, those records which relate to any "Dispute" appeal under an FAA
grant agreement, or litigation, or the settlement of claims arising out of
such performance, or costs or items to which an audit exception has been
taken, shall be maintained and made available until three years after the
date of resolution of such appeal, litigation, claim or exception.
5.8 EQUAL OPPORTUNITY
In accordance with Executive Order 11246, entitled "Equal Employment
Opportunity", as amended by Executive Order 11375, and as supplemented in
Department of Labor Regulations, the ENGINEER agrees that he will not
discriminate against any employee or applicant for employment because of
race, religion, age, color, sex, or national origin.
5.9 ACKNOWLEDGEMENTS
In executing this contract the ENGINEER acknowledges that he has visited
the site of the work, that he is familiar with the conditions and
characteristics of the site, and that he fully understands the nature,
extent and character of the project and the time limitations placed
thereupon. He further states that he has discussed the proposed work with
the representative of the OWNER.
The ENGINEER hereby states that he has and will comply with the
requirements specified in Title IV of the Civil Rights Act of 1964 and in
CFR Part 7.
The ENGINEER hereby states that he has performed planning and design
engineering on previous airport projects, as well as other projects of a
similar nature, that through hisJaboratory facilities, he has previously
performed pertinent work on other airport' projects, as well as other
projects of a similar nature, and that he has the staff and capabilities to
perform the work described herein, in a professional and timely manner.
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EXHIBIT A TO GENERAL PROVISIONS
ATTACHED TO LETTER AGREEMENT
BETWEEN OWNER AND ENGINEER FOR
PROFESSIONAL SERVICES, DATED
JANUARY 15, 1985
FURTHER DESCRIPTION OF BASIC ENGINEERING SERVICES AND RELATED MATTERS.
WORKPLAN
The project will be completed in four phases, as follows:
o Preliminary Engineering
o Detailed Engineering
o Bidding
o Construction Observation
A detailed discussion of each of these phases follows.
Preliminary Engineering
In completing an earlier application to FAA, MCE developed a layout for the
proposed improvements, as well as a cost estimate. MCE will continue its
coordination with the FAA in the preliminary engineering phase of the
project to establish a final layout and alignment for the proposed
improvements before proceeding with the detailed design. Due to our
involvement in these aspects of the project to date, as well as the 20 Year
Master Plan Project, the coordination effort will be simplified and will
result in the best overall layout, all factors considered. Following the
development of the layout revisions, same will be presented to the City for
its review and approval prior to proceeding with detailed design.
Additionally, this phase will include the formulation of a Preliminary
Engineering Report and its submittal to FAA, in accordance with their
requirements.
This phase will be completed by Mr. John Quinn, with assistance from Mr.
Wayne Jones. The preliminary engineering phase will require approximately
two weeks.
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Detailed Engineering
Following the coordination effort necessary to develop the final layout for
the proposed improvements, MCE will complete the preparation of detailed
plans and specifications. The detailed design phase will consist of three
tasks, as follows:
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Soils Investigations In order to aid in proper
subsurface, -base; and paving design and to.insure optimum
project longevity, it is desirable that field
investigations be completed to characterize the on-site
soils.. Through MCE's ESCOM Laboratories Division, soils
investigations as deemed necessary will be performed.
These investigations will insure that the most suitable
subsurface soil, either on-site or off-site, is utilized.
This in turn will'result in savings to the City by allowing
the use of investigative design criteria, rather than
"textbook" values that can result in overly conservative
designs and higher initial capital costs or in inadequate
designs and higher maintenance costs. MCE will be able to
minimize the effort required for this task due to the
accumulation of historical subsurface data for adjacent
project areas where MCE has performed similar services.
o Topographic Surveys - To aid in the development of the
20 -Year Master Plan, MCE previously has had aerial
photographs taken of the Drake Field property. Copies of
the overall aerial photograph have been presented to the
City. When the aerial photography was completed, MCE
arranged for the flights to be flown at an altitude so as
to allow the development of topography maps at contour
intervals and scales suitable for detailed design. MCE has
previously established horizontal and vertical controls in
the proposed improvement area and has had topographic maps
developed. These maps, supplemented by minimal field
surveying effort, will serve as a basis for completing the
required detailed plans and specifications.
o Detailed Plans and Specifications - Using the soils
investigation and topographic survey information as a
basis, detailed plans and specifications will be prepared
for the proposed improvements. The detailed plans and
specifications will address the areas of concern previously
listed relative to location and alignment of the
improvements and will be closely coordinated with the
as -built plans completed by MCE for other airport
improvements. The plans and specifications will outline
all requirements for construction, including, but not
necessarily limited to:
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o Existing site plan and topography
o Soils investigation logs
o Paving locations and details
o Layout
o Grading plan
o Subsurface, base, and paving details
o Drainage details
o Lighting locations and details
Upon completion, the Plans and Specifications will be presented to
and FAA for review and comments. As deemed necessary, modificati
be made to the plans and specifications prior to advertisement for
This phase will be completed by Mr. Wayne Jones, with assistance
Charles McLaughlin, Mr. Larry Smith, and Mr. Larry Whitehorn. The
design phase will require approximately eight weeks.
the City
ons will
bids.
from Mr.
detailed
Additionally, we anticipate that a minimum of two weeks will be required
for review by FAA followed by one additional week for effecting changes
required by that review.
Bidding
Following the completion of the Plans and Specifications and final approval
by the City and FAA, the project will be advertised for receipt of bids.
Upon receipt of bids, MCE will work with the City of Fayetteville in
evaluating the bids and selecting the most advantageous contractor for
completion of the project.
i t
This phas▪ e will be completed by Mr. Wayne Jones. The bidding phase will
•require approximately six weeks.
a
▪ Construction Observation
Following the selection of a contractor, with FAA's concurrence, and the
issuance of a Notice to Proceed, MCE will work with the City of
Fayetteville by providing construction observation services, including
}submittal •of •monthly Contractor progress reports and payment requests,
throughout the construction period. The initial step in the construction
observation phase of the project will be to conduct a pre -construction
conference. This conference will help insure a thorough understanding on
the part of all parties involved in the project as to the intentions of the
Plans and Specifications and the overall construction goals. The
conference will be attended by the following parties:
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o Airport personnel
o McClelland Consulting Engineers, Inc.
o Contractor
o Major Sub -contractors
•
Following the pre -construction conference, MCE will then provide
construction observation on a periodic basis as dictated by mayor
construction events or at the request of the City or the Contractor.
Additionally, MCE will provide construction materials testing through our
ESCOM Laboratories Division as deemed necessary.
Upon completion of the construction by the Contractor, MCE will perform a
final inspection with the City and FAA and make a recommendation regarding
final acceptance, as deemed appropriate.
This phase will be completed by Mr. Larry Whitehorn, with assistance from
Mr. Randy Galbraith. It is estimated that the construction phase of the
project will require sixteen to twenty weeks, presuming that it is begun
sometime between late spring and mid -summer.
SCHEDULE
The project will be completed in accordance with the following schedule:
o Preliminary Design
o Detailed Design
o FAA Review/Revisions
o Bidding
o Construction
2 weeks
8 weeks
3 weeks
6 weeks
- 16 - 20 weeks
o Total Project
35 - 39 weeks
It is pointed out that MCE has no control over the Contractor's schedule
nor weather and, thus, guarantees of the 16 to 20 week construction period
cannot be made. However, based upon reasonable material delivery periods
and good weather, 16 to 20 weeks should be ample time for the construction
of a project of this nature.
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EXHIBIT B TO GENERAL PROVISIONS
ATTACHED TO LETTER AGREEMENT
BETWEEN OWNER AND ENGINEER FOR
PROFESSIONAL SERVICES, DATED
JANUARY 15, 1985.
COMPENSATION AND SCHEDULE OF PAYMENTS
1. This is an exhibit attached to and made a part of the General
Provisions attached to Letter Agreement dated January 15, 1985, between
City of Fayetteville (OWNER) and McClelland Consulting Engineers, Inc.
(ENGINEER) providing for professional engineering services. The Basic
Services of ENGINEER as described in Section 1 of the said General
Provisions are amended or supplemented as indicated below.
2. This work is to be performed in conjunction with the Federal Aviation
Administration Grant Agreement for Project No. AIP 3-05-0020-05-85.
3. Compensation for Engineering services:
The basic fee of $25,000 is to be paid in accordance with the following
schedule:
A. The sum of $16,000 shall be due and payable in two equal
payments; the first, 30 calendar days following execution of
the contract; and the latter, upon completion of the
detailed Plans and Specifications and approval of same by
the OWNER and the Federal Aviation Administration.
B. The sum of $2,000 shall be due and payable upon issuance by
the OWNER of the Notice to Proceed on the Construction
Contract.
C. The sum of $7,000 shall be due and payable in monthly
installments, based upon the monthly estimates prepared to
pay the construction contractor, the final incremental
amount to be payable upon completion and final acceptance of
the construction work.
D. Construction materials testing shall be paid for on a
monthly basis, after submission of reports of testing
performed during each month. The following unit price
schedule will apply:
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Concrete Compressive Testing,
per cylinder
Air Entrainment Test
Proctor Curve, Modified
Proctor Curve, Standard
Density Testing, In Place
Gradation, Dry Sieve
Gradation, Wet Sieve
3 - Marshall Specimen
3 - Unit Weight
3 - Stability 2 ,
F 1 - Asphalt Content .
1 - Gradation
Concrete Beam Testing
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$ 10.
5.
90.
70.
13.
5.
15.
00/each
00/each
00/each
00/each
50/each
00/sieve
00/sieve
250.00/sample (total)
17.00/beam
E. Additional services, if required, shall be paid for in
accordance with the basic letter agreement (Direct Labor
'Costs x 2.7). -using the following for Direct Labor Costs:
r
Principal Engineer
Project Manager
Project Engineer
Surveying Supervisor
Survey Crew Member
Engineering Technician
Senior Draftsman
Junior Draftsman
Construction Observer
Clerical
8-2
F-
$28.20
25.00
17.75
10.80
10.00
6.00
13.60
8.70
10.35
7.10