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HomeMy WebLinkAbout113-85 RESOLUTIONRESOLUTION ND. 113-85 A RESOLUTION AUTHORIZING THE MAYOR AND CITY CIFRK TO EXECUTE AN AGREEMENT FOR ENGINEERING SERVICES WITH CRAFPON, TULL, SPANN & YOE, INC., FOR PRELIMINARY ROUTE SELECTION FOR A STREET TO CONNECT ARKANSAS HIGHWAY 265 BETWEEN ARKANSAS HIGHWAY 45 AND ARKANSAS HIGHWAY 16 TO THE DOWNTOWN AREA OF FAYETTEVILLE. • BE IT RESOLVED BY THE BDARD OF DIRECTORS OF THE CITY OF FAYET EVIL E, ARKANSAS: That the Mayor and City Clerk are hereby authorized and directed to execute an agreement for engineering services with Crafton, Tull, Spann & Yoe, Inc., for preliminary route selection for a street to connect Arkansas Highway 265 between Arkansas Highway 45 and Arkansas Highway 16 to the downtown area of Fayetteville. A copy of the agreement authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 15th day of October , 1985. • • AGREEMENT FOR ENGINEERING SERVICES FOR 'STREET IMPROVEMENTS THI AGREEMENT, made and entered into this Y yAL day of 1985,by and between the City of Fayetteville, Arkansas, hereinafter referred to as the "Owner", and Crafton, Tull, Spann & Yoe, Inc., Consulting Engineers of Rogers, Arkansas, hereinafter referred to as the "Engineer", WITNESSETH THAT: WHEREAS, the Owner is in need of a preliminary route selection for a street to connect Highway 265 - between Highway 45 and Highway 16 - to the downtown area of Fayetteville; and WHEREAS, the Engineer has sufficient experienced personnel and equipment to perform the work described in this Agreement; NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, the Owner and the Engineer, the parties hereto, stipu- late and agree that the Owner does hereby employ the Engineer to perform the required engineering services as hereinafter set out; and the Engineer agrees to provide said services. Section 1. Description of Project The work contained in this contract shall include the selection of a preliminary route or routes, associated soil testing and surveying required to allow recommendations regarding widths of necessary rights-of- way and pavement, types of materials, required drainage structures, easements and projected grades of the roadway surfaces. Section 2. Engineering Services A. Surveys Survey work by the Engineer will consist of establishing ground control for a photogrametric flying service in order to produce an accurate photographic map to be used for public meetings with Committees, Boards and Commissions. Additional field surveys will be necessary to properly locate soils investigation areas and major utility locations. In some critical areas, surveys may be necessary to locate property corners and boundaries. B. Soils Testing Sufficient soil samples will be obtained at locations along each alternate route in order to properly classify the representative soils. Laboratory tests will be run to determine soil types and plastic index. Depths to solid rock will be recorded and used in analyzing cbnstruction cost estimates. C. Planning and Design Based upon the existing contour map of the City of Fayetteville, drawn at a scale of one inch equals two hundred .feet, with five foot contour intervals, and based upon current photographic maps to be produced for this project and other information as is necessary, the Engineer shall determine the feasibility of building a street in this area. Should such construction be determined to be feasible, at least two alternate routes will be examined and preliminary plans prepared by the Engineer. The preliminary plans will include grades, dations, and alignment of each route, type drainage calculations and structure sizes, ments, major utility locations, property estimates. D. Public Meetings street width recommen- of improvements, storm right-of-way require - ownerships, and cost The Engineer shall be prepared to present the preliminary route selection plans to a number of public bodies and Committees, including but not limited to, the Fayetteville Planning Commis- sion, the Fayetteville -Springdale Transportation Advisory Commit- tee, the Board Street Committee and the City Board of Directors. The Engineer's presentation shall include sufficient visual aids or graphics to adequately portray the selected routes and shall include the technical advantages and disadvantages of each route, as well as an assessment of the impact that the connection of each route to existing streets will have on the surrounding neighbor- hood. Following the selection by the City Board of the final route, the Engineer shall stake the centerline and prepare a legal descrip- tion of the right-of-way. Section 3. Schedule Because of the need for photogrammetry work to obtain up-to-date topographical information, parts of the engineering work cannot be completed until after the leaves fall, about the middle of November. 2 Y The Engineer agrees to complete all work necessary for public review before Boards and Commissions by January 15, 1986. Section 4. Compensation Compensation for the services to be provided under this Contract shall be made as follows: The Owner agrees to pay the Engineer a fixed fee of $13,950.00 for work performed under this Contract. o This fee shall be full compensation for all surveys, photogrametry, soils investigations, planning and design, abstract work, presenta- tions, materials, travel, supplies and incidentals. The Owner shall make partial payments to the Engineer on a monthly basis for work performed by the Engineer at the standard hourly rates of the Engineer. Ten percent of the payment shall be retained by the Owner until the Engineer has completed the work contained in this agreement. Section 5. General Considerations A. Termination of Contract for Cause If, through any cause, the Engineer shall fail to fulfill in timely and proper manner his obligations under this contract, or if the Engineer shall violate any of the covenants, agreements, or stipulations of this contract, the Owner shall thereupon have the right to terminate this contract by giving written notice to the Engineer of such termination and specifying the effective date thereof, at least five days before the effective date of such • termination. In such event, all finished or unfinished documents, data, studies, and reports prepared by the Engineer under this contract shall, at the option of the Owner become its property, and the Engineer shall be entitled to receive just and equitable compensation under this contract for any satisfactory work completed on such documents. Notwithstanding the above, the Engineer, shall not be relieved of liability to the Owner for damages sustained by the Owner by virtue of any breach ofthe contract by the Engineer, and the Owner may withhold any payments to the Engineer for the purpose of setoff until such time as the exact amount of damages due the Owner from the Engineer is determined. B. Termination for Convenience of Owner The Owner may terminate this contract any time by a notice in writing from the Owner to the Engineer. If the contract is 3 ] r • terminated by the Owner as provided herein, the Engineer will receive just and equitable compensation under this contract. C. Changes The Owner may, from time to time, request changes in the scope of the services of the Engineer to be performed hereunder. Such changes, including any increase or decrease in the amount of the Engineer's compensation, which are mutually agreed upon by and between the Owner and the Engineer, shall be incorporated in further written amendments to this contract. D . Personnel 1. The Engineer represents that he has, or will secure at his own expense, all personnel required in performing the services under this contract. Such personnel shall not be employees of or have any contractual relationship with the Owner. 2. All the services required hereunder will be performed by the Engineer or under his supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under state and local law to perform such services. 3. No person who is serving sentence in a penal or correctional institution shall be employed on work under this contract. E . Compliance with Local Laws The Engineer shall comply with all applicable laws, ordinances, and codes of the state and local governments and shall commit no trespass on any public or private property in performing any of the work embraced by this contract. Assignability The Engineer shall not assign any interest in this contract and shall not transfer any interest in the same (whether by assignment or novation) without the prior written approval of the Owner; provided, however, that claims for money due or to become due the Engineer from the Owner under this contract may be assigned to a bank, trust company, or other financial institution, or to a trustee in bankruptcy, without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Owner. G . Access to Records The Owner, the U. S. Department of Housing and Urban Development, the Comptroller General, of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers and records of the Engineer doing work under this contract which are directly pertinent to a specific grant 4 me program for the purpose of making audit, examination, excerpts, and transcriptions. H . Estimates Since Engineer has no control over the cost of labor, materials or equipment, or over the methods of determining prices, or over competitive bidding or market conditions, the estimates of costs provided are to be made on the basis of Engineer's experience and qualifications and represent his best judgment, being familiar with the industry, but Engineer cannot and does not guarantee that established costs will not vary from estimates prepared. I. Insurance Engineer shall secure and maintain such insurance as will protect him from claims under the Workmen's Compensation Acts and from claims for bodily injury, death or property damage which may arise from the performance of his services under this contract. J . Successors and Assigns Each party of this contract binds himself and his partners, successors, executors, administrators and assigns to the other party of this contract in respect to all covenants of this contract. Neither party shall assign, sublet or transfer his interest in this contract without the written consent of the other. Section 6. Equal Opportunity Provisions During the performance of this contract, the Engineer agrees as follows. A. The Engineer will not discriminate against any employee of applicant for employment because of race, color, religion, sex, or national origin. The Engineer will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion; sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demo- tion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Engineer agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Contract- ing Officer setting forth the provisions of this nondiscrimination clause. B . The Engineer will, in all solicitations or advertisements for employees placed by or on behalf of the Engineer state that all 5 r • • qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. Section 7. Conflict of Interest A. Interest of Owner No officer, employee, or agent of the Owner who exercises any functions or responsibilities in the review or approval or in connection with the carrying out of the project to which this contract pertains shall have any personal interest, direct or indirect, in this contract. B . Interest of Certain Federal Officials No member of or delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this contract or to any benefit to arise herefrom. C. Interest of Engineer The Engineer covenants that he presently has no interest and shall not acquire any interest, direct or indirect, in the above described project area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of his services hereunder. The Engineer further covenants that in the performance of this contract, no person having any such interest shall be employed. Section 8. Other Provisions In connection with the project, the Owner shall: Give thorough consideration to all documents presented by the Engineer and inform the Engineer of all decisions within a reasonable time so as not to delay the work of the Engineer. B . Make provisions for the employees of the Engineer to enter public and private lands as required for the Engineer to perform neces- sary preliminary surveys and investigations. C. Furnish the Engineer such plans and records of construction and operationof existing facilities, or copies of same, bearing on the proposed work as may be in the possession of the Owner. Such documents or data will be returned to the Owner upon completion of the work or upon the request of the Owner. D . Pay all costs of advertising in connection with the project. • •e All plans and specifications prepared by the Engineer under this contract shall become the property of the City and may be used by the City for construction purposes upon payment of the consideration due the Engineer hereunder for preparation of said plans and specifications. This agreement shall be binding upon the parties hereto, their partners, heirs, successors, administrators and assigns; and neither party shall assign, sublet or transfer his interest in this agreement without the prior written consent of the other party hereto. IN WITNESS WHEREOF, the Owner has caused these presents to be executed in its behalf by its duly authorized representatives, and the said Engineer by its duly authorized representatives, and the parties hereto have set their hands and seals on the date heretofore set out. Attest: Attest: / V , Lemuel H. Tull, Sec./Treasurer CITY OF FAYETTEVILLE, ARKANSAS rJ Paul R. Nola"d, Mayor ---at' Bob H. Crafton, Presid 1: 1 L L L L oute Selection And Preliminary Design CA°'et2 C py L k+ Highway 265 (Crossover Road) To Downtown • Presented To BOARD OF CITY DIRECTORS FAYETTEVILLE,. ARKANSAS Ah Grafton, Tull, Spann & Yoe, Inc. Architects & Engineers Rogers, Ark. January 15, 1986 Revised- February 13, 1986 J E Principals Eve"vett L. Balk, P.E. BbS, H. Crdetton, P.E. Thames E' Hopper, P.E. SR.E. Reece, P.E. David F. Russell Don Spann, A.I.A. David Swearingen, A.I.A. Lemuel H. Tull, P.E. Clay B. Yoe, P.E. - 1942-1985 Crafton, Tull; Spann & Yoe, Inc. Architects & Engineers Board of City Directors City of Fayetteville Fayetteville, AR Dear Directors: Associates Michael "Mike" Becker D. E. "Chapple" Chapman, P.E. Jim Kooistra James P. Swearingen, A.I.A. J. R. "Bob" Tinsley Mark C. Young LS., P.E. February 13, 1986 We are transmitting herewith our Route Selection and Preliminary Design Report for a proposed collector street between downtown Fayetteville and Highway 265 on the east side of the city. This report contains three alternate routes along with preliminary grade lines and cost estimates. The estimated project costs range from $1.9 to 52.7 million dollars based on 1986 prices. During preparation of this report we have received input from members of your staff, area utility companies and numerous other persons. We gratefully acknowledge the contributions of each of them. It has been a particular pleasure for us to conduct this study and we thank you for the opportunity to be of service. If there are any questions regarding the report either by your office or others, please do not hesitate to call us. Very truly yours, CRAFTON, TULL, SPANN & YO , INC. Bob H. Crafton, Dan Brown, P.E. DB/prs P. O. Drawer 549 / 2800 North 2nd Street / Rogers, Arkansas 72757-0549 / (501) 636-4838 / (501) 636.7261 • r. ti 1 al TABLE OF CONTENTS PAGE NO. I. INTRODUCTION 1 II. PURPOSE OF STUDY 1-2 III. DESIGN CRITERIA FOR COLLECTOR ROADWAYS 2 IV. BASIS FOR PRELIMINARY DESIGN 3-4 V. TYPICAL SECTION 4 VI. PROPOSED ALTERNATE ALIGNMENTS 5-8 VII. ASSESSMENT OF ALTERNATE ALIGNMENTS 9-13 VIII. PRELIMINARY SOILS AND GEOLOGY INVESTIGATION 13-14 IX. ADDITIONAL ALIGNMENTS CONSIDERED 14-16 X. CONSTRUCTION COST ESTIMATES 16 XI. SUMMARY/RECOMMENDATIONS 17-20 citYv INTRODUCTION. The location of roads and streets in the City of Fayette- ville has historically been controlled to a certain degree by the physiological configuration of the area. This has been especially true in the area of Mount Sequoyah, where the attraction for development is strong because of the scenic views, but yet access is difficult because of steep grades. Consequently, no through route over Mount Sequoyah has been constructed. As development has surrounded the mountain and the corridor along State Highway 265, interest has grown in the possibility of a direct route to the downtown area which would reduce travel time and distance. In September, 1985, the City Board of Directors took steps to authorize the preparation of this report to investigate the feasibility of such a route. II. PURPOSE OF STUDY The purpose of this study is to determine the feasibility of constructing a collector street to connect the downtown area of Fayetteville, Arkansas to State Highway 265 at a location some- where between State Highways 45 and 16. (See Figure 1, in the Appendix) The determination of such feasibility will be based on preliminary designs prepared for three alternate routes, 1 e r r consideration of the construction cost and the technical advan- tages and disadvantages of each route, as well as a general assessment of the impact that the connection of each route to e xisting streets will have on the surrounding neighborhoods. III. DESIGN CRITERIA FOR COLLECTOR STREETS Collector streets perform an important function in the over- all street system by serving internaltraffic movements within an area of a city, such as a residential area, and connecting this area with the maior arterial system. It does not handle long through trips, and performs the same property access function as the local residential street. Design speeds for collector streets generally range from 30 to 40 mph. The number of lanes may vary, depending on anticipated traffic growth and access demands from abutting properties. Medians are not a typical feature of collec- t or streets. The shoulder area between the curb and right-of-way line provides space for sidewalks, storm drainage, traffic signs, and utilities. The width of the shoulder area is normally 10 to 15 feet. Specific design criteria used for this study, along w ith the proposed typical roadway sections, are shown in Figures 4 and 5, in the Appendix. i IV. BASIS FOR PRELIMINARY DESIGNS The plans prepared in connection with this study were compiled from contour maps furnished by the City of Fayetteville, Arkansas and aerial photographs taken in December of 1985 by M.J. Harden Associates of Kansas City, Missouri. The accuracy of these maps complies with generally accepted photogrammetric stan- dards and is considered adequate for the purposes of this study. The roadway alignments developed herein are based in large measure on the location of existing streets, houses and other physical features. It is assumed that in final project design ad- justments of the center line may be necessary to minimize the num- ber of small remnants or unusable pieces of land based on proper- ty ownerships in effect at that time. Property ownerships and parcels (shown on Exhibit 'A' and in the Appendix) were furnished by a local abstractor and reflect current records at the time, this study was prepared. Exhibit 'A' is a large folded print in a pocket at the back of this report. Preliminary field studies were made of soils and geological formations in the area and those results are presented elsewhere in this report. Traffic counts furnished by the Arkansas Highway and Transportation Department are shown in Figure 2. Prediction of future traffic volumes is dependent upon proposed land uses and as such is beyond the scope of this report, however we believe the magnitude 3 2 F of the existing traffic counts suggests that a four lane facility is desirable for the project corridor. Existing road right-of- way widths shown in Figure 3 reflect the contents of 'Atlas Maps' for Fayetteville as published by the City Engineers office. Utility locations shown on Exhibit 'A' were taken from records furnished by the utility owners. V. PROPOSED TYPICAL SECTION The proposed 49 feet wide typical section (see Figure 4, in the Appendix) complies with proposed City requirements for new streets, and includes four driving lanes, each 11 feet wide, con- structed of an estimated 7 inches of Portland cement concrete pavement or 8' of Asphalt Pavement. Exact determination of the required pavement thickness must be done during the final design phase based on extensive soil testing of the project corridor. Curb and gutter will be constructed along the outside edges of the roadway to carry storm drainage from the roadway and to provide delineation of the driving lanes. A 10 foot wide shoulder area on both sides provides room for storm sewers, utili- ties and sidewalks. The proposed minimum right-of-way width is 80 feet (40 feet either side of the roadway centerline). Areas with significant cuts or fills will require additional right of way for roadway construction. 4 re r• VI. PROPOSED ALTERNATE ALIGNMENTS Three alternate alignments have been selected for further consideration in connection with evaluating the feasibility of constructing this road. Please refer to Figure 7 and Exhibit 'A' for delineation of these alternate routes. No major conflicts with utilities are apparentwith any of the proposed alternate alignments. Adjustments of existing utilities are likely under all of the proposed routes. Alternate 'B' begins at the intersection of Mission Blvd. and Rockwood Trail then proceeds eastward along existing Rockwood Trail to its present terminus just east of Pembroke Road. The alignment then continues easterly for approximately one quarter of a mile before deflecting slightly southeasterly and connecting to State Highway 265 at a point approximately 300 feet south of the entrance to the Hyland Park subdivision. Because of the exis- tence of numerous homes located relatively close to the existing 40 foot right-of-way on Rockwood Trail, we believe the only feasi- ble way to utilize this alignment would be to construct a two- lane, 31 foot wide street section (See Figure 5, in the Appendix) in this area on essentially the same grade line as the existing roadway in order to maintain driveway access for residents whose homes front onto Rockwood Trail and also to avoid construction of 5 1,4 the 49 wide street section in close proximity to those existing homes. Please refer to the following section of this report for additional discussion of the impact of the roadway on residents o f Rockwood Trail. Proposed grades on the existing portion of, Rockwood Trail range from a minimum of approximately 4% to a maxi- mum in excess of 20%. It is not anticipated that any significant changes in the existing grade will be allowable due to close proximity of numerous structures along the existing route. Beyond the existing end of Rockwood Trail grades range from a minimum of 1% up to a maximum of 15%. Proposed Alternate "B" crosses four stream beds which will require either new drainage structures or upgrading of the existing structures. Alternate 'C' has in common with Alternate "B" that existing portion of Rockwood Trail from Mission Blvd. east to a point east- e rly of Pembroke Road. From that point Alternate "C" deviates from Alternate "B" by turning northerly for a distance of approxi- ; mately 800 feet then bending back easterly and connecting with the existing west end of Manor Drive, then proceeding along Manor Drive to its intersection with Highway 265. Alternate "C", of course, shares the same limitations as Alternate "B" as far as problems associated with existing development along Rockwood Trail. However, development along Manor Drive is generally located farther back from the road along with a wider existing ✓ ight-of-way which slightly reduces the impact of location of the collector road The centerline avoid the four along this route as compared to Rockwood Trail. of Manor Drive may need to be shifted south to homes located on the north side of Manor Drive, adjacent to Highway 265. Grades on the newly constructed portion o f Alternate "C' range from approximately 2% to approximately 15%. Existing grades on Manor Drive range from 2% to approximately 10%. Alternate "C' contains four stream beds which w ill require either new or upgraded drainage structures. Alternate 'D' begins at the intersection of Lafayette Street • and Mission Blvd. Both of these streets are currently designated as State Highway 45. From this intersection Alternate "D' pro- ceeds eastward along existing Lafayette Street for approximately 700 feet at which point existing pavement ends. The proposed alignment then proceeds southeasterly intersecting Dogwood Lane, Assembly Road and Williams Drive. Assembly Road is also known as State Highway 180. In order to maintain traffic flow on existing roads in this area (See Figure 6, in the Appendix) it is proposed to connect Assembly Road and Sequoyah Drive on the north side of the proposed roadway, with the combined traffic then traveling e asterly on Rex Drive to Williams Drive, which would intersect w ith the proposed route. On the south side of the proposed route, Dogwood Lane and Missouri Way would be connected, eliminat- ing that portion of Dogwood Lane east of the intersection. Assem- bly Road would be abandoned from Sequoyah Drive south to a point on Skyline Drive. Access to the Methodist Assembly grounds would be by way of the intersection of the proposed project with Williams Drive then proceeding southerly to either North Skyline Drive or East Skyline Drive using existing access points onto the assembly grounds. This plan would require improvements to Rex Drive, Williams Drive, Sequoyah Drive and the intersection of Dog- wood Lane and Missouri Way. Additional access points to Metho- dist Assembly grounds exist at the south westerly corner of the grounds by way of Texas Way and Center Street to Fletcher Way. From Williams Drive the proposed centerline for Alternate 'D' swings northeasterly passing parallel and approximately 200 feet south of Anson Drive and continues northeasterly for approximate- ly 1500 feet before swinging to a southeasterly direction and connecting with Highway 265 at a point approximately 300 feet south of the entrance to the Hyland Park subdivision. Grades on the proposed alignment range from 1% to a maximum of 15%. All curves have a design speed of 35 mph except the curve on the crest of Mount Sequoyah (Williams Street intersection) which has a 25 mph design speed. 8 i1 MEM VII. ASSESSMENT OF ALTERNATE ALIGNMENTS The following discussion of Alternates "B', 'C" and 'D' is presented for the purpose of pointing out the relative merits of e ach alignment from a technical and a neighborhood impact stand- point. Alternate "B" primarily has the advantage of being approx- imately 1,000 feet shorter than any of the other routes. In addi- tion, side street improvements required under Alternate "B" are limited to the area of the intersections. Rockwood Trail is al- ready designated as a collector route on the City's Master Street Plan. Disadvantages of Alternate "B" are primarily connected w ith that portion of the route which passes through the existing neighborhoods. The existing Rockwood Trail right-of-way is e xtremely narrow (40 feet wide). In addition, existing houses are constructed quite close to the street right-of-way. This situation prevents reconstruction of Rockwood Trail to the 49 foot width proposed elsewhere on the project. Construction of the 49 foot wide section would require acquisition of homes along one side or another of Rockwood Trail to provide room for con- struction of the street. The negative impact of the 49' street • on the existing neighborhood would be very severe, causing relocation of numerous family units and extensive disruption of neighborhoods. In addition, construction noise and dust along