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HomeMy WebLinkAbout83-84 RESOLUTION• • 4 • RESOLUTION NO. 83-84 • A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SUBGRANT AGREEMENT WITH THE ARKANSAS HISTORIC PRESERVATION PROGRAM FOR A COMPREHENSIVE HISTORICAL SURVEY. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Mayor and City Clerk are hereby authorized and directed to execute a subgrant agreement with the Arkansas Historic Preservation Program with the purpose of completing a comprehensive historic survey. A copy of the subgrant agreement authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 26th day of July , 1984. fi f y ,q► 4 l F`Ky < 1 t.ttAT• XESTA ,• t"Cau;.t+ �; r;' • • iT By: y Clerk / APPROVED: BY: 16Pa /!Lid Mayor • SUBGRANT AGREEMENT This agreement is entered into between the City of Fayetteville ( name) hereinafter referred to as City and the Arkansas Historic Preservation Program hereinafter referred to as AHPP on the 24th day of July , 1984. The AHPP agrees to provide a survey and planning grant in the amouht of _ $1,800,OC to the City to be matched by a sum in the --amount of ..$9j300,00 provided by the city for the purpose of completing a comprehensive survey and the recording of the survey findings of the defined geographic area bounded on the north by Mognt Nord Historic District on the east by the Washington -Willow Historic Districts on the south by the Downtown Square area and on the west by Olq main gnd Carnabl Hall____ All material and instructions included in the Survey Grant Manual - Summer 1984 and the April 11 Memorandum are incorporated into this agreement. THIS GRANT IS FOR THE ACCOMPLISHMENT OF THE PURPOSE, OBJECTIVE AND SCOPE OF WORK HEREIN DEFINED. I. SCOPE OF WORK A. To comprehensively survey the above defined geographic area for all historic resources fifty (50) years old and older. All man- made resources including dwellings and their associated o utbuildings, manufacturing facilities, bridges, water towers, d ams, levees, battlefields, etc. are to be surveyed. All roads, paved and unpaved are covered in search of these historic ✓ esources. 1. Resources will be recorded on standardized forms provided by the AHPP. 2. Data on each resource will be typed on the appropriate AHPP form provided. These completed forms are to become a permanent part of the AHPP Historic Sites Files. The AHPP will provide complete instructions and training detailing completion of S urvey Forms. No other format is to be used in this survey to ✓ ecord data. Photographs - Any resource recorded is to be photographed with black and white print film and color slide film. Maps - The location of each recorded resource in a"county or ✓ ural area is to be marked on the appropriate United States Geological Survey (USGS) map. Structures on these maps are to be indicated by closed and open black squares. Each resource is to be circled and numbered consecutively, 1, 2, 3, ... Resources located within the incorporation limits of a town are ✓ ecorded on a city map. Structures in these areas are not all identified. The non -identified resources are to be drawn as squares or rectangles in the relative sizes and locations and n umbered as above. B. Overview will include a physical description, major or important d evelopmental factors and trends and disbursement of the architecture of the survey area throughout its history. The overview will include specifics as well as generalities. C. The historic overview, all completed survey forms, maps, negatives, slides, and original photographic prints will become the property of the AHPP. EXHIBIT 'A r ARKANSAS HISTORIC PRESERVATION PROGRAM CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION SHULER TOWN PROPOSED HISTORIC DISTRICT PRELIMINARY SURVEY CITY OF FAYETTEVILLE, ARKANSAS BUDGET LOCAL FEDERAL SHARE SHARE 1. Personnel - In -Kind (paid) Title/Function - Annual Salary - % Time to Project A. B. Cully - Coordinator $12.50/hour, 160 hours $2,000.00 Ten Research Assistants $6,800.00 Personnel — Volunteer (not paid) Title/Function - Rate Per Hour - # of Hours Local Professional Review Committee Eight @ 10 hours @ $15.00 $1,200.00 Fringe Benefits - Rate - Included in City Administration 3. Travel - Rate Per Mile - # Miles $1,000.00 4. Equipment - (list each item) Not Applicable 5. Supplies - (list each major item or category) Not Applicable 6. Contractual - (list each contractor) A. Two secretaries, Equipment and Supplies B. Photography, Supplies, Prints 7. Other: (explain) Grant Administration - City of Fayetteville (In -Kind) 8. Sub -totals $3,500.00 $1,500.00 $4,735.00 $10,935.00 $9,800.00 9. TOTAL PROJECT COST $20,735.00 • III. SCHQDULLE-Qe_UIMana One-half of the grant amount (&49O(1.QQ__) shall be payed to the grantee upon commencement of the project and a request for pay- ment. Final payment of the grant amount (V-000,9)„.) shall be made to the grantee following submission of the report and a request for payment. IV. AUgP_REaPONaLBILLTIEa The AHPP reserves the right to enforce the procedures as outlined in this contract. The AHPP agrees to make available advice and counsel necessary to accomplish the objectives and to render compensation upon invoice within a reasonable time frame. COMPLIANCE All policies and procedures of the Department of Interior, the National Park Service as well as federal regulations governing e xpenditures of all Federal Funds must be followed by the AHPP and all subgrant recipients. All grant projects will be administered by the AHPP in accordance with the Historic Preservation Grant -in -Aid and Procedures Manual. Separate financial records for each project will be maintained by the Arkansas Historic Preservation Program following Office of Management and Budget Guidelines. The grantee must maintain e fficient and effective accountability and control of all funds ✓ eceived and expended under a subgrant from the AHPP. Management And Budget Guidelines The grantee must assure and certify that he will comply with the regulations, policies, guidelines and requirements as they•relate..to the appl'icat`i'on,''acceptance and use of federal funds for this federally -assisted project, as contained in attachment.G of OMB circular A-102. Also the grantee assures and certifies that: 1. he will comply with and administer the project in conformance with the Civil Rights Act of 1964 (Public Law 88-352), as. amended; as well as 43 CFR 17 and Part 506 of the Department Manual issued by the Department of the Interior; and Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits d iscrimination against the handicapped. Title VI of the Civil Rights Act of 1964 states that no person will, on the grounds of ✓ ace, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to d iscrimination under any program or activity for which the applicant received Federal financial assistance and will immediately take any measures necessary to effectuate this agreement; 2. in all hiring or employment made possible by or resulting from grant awards, he (1) will not discriminate against any employee or applicant from employment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative .action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, age, or national origin. This requirement applies to, but is not limited to, the following: employment promotion, demotion, or transfer; recruitment or other ✓ ecruitment advertising; layoff or termination; rates of pay or o ther forms of compensation; and selection for training, including apprenticeship. .The grantee and his subgrantees will comply with all applicable statutes and Executive orders on equal employment opportunity and grant awards will be governed by the provisions, as implemented by, but not limited to, Department of the Interior policies, published in 43 CFR 17; 3. he will give the Arkansas Historic Preservation Program and the National Park Service or the Comptroller General through any authorized representative the access to and the right to examine all records, books, papers, or documents related to the grant; 4. he will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements; 5. he will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to hospital and educational institution employees of state and local governments. 6. Upon completion of the project, the Secretary of the Interior, the Comptroller General of the United States, the AHPP, and/or any of their.duly authorized representatives shall have access for the purpose of financial or programmatic audit and e xamination any books, documents, papers and records of the grantee that are pertinent to the grant at all reasonable times d uring the period of retention provided in OMB Circular A102, attachment C, for at least three (3) years or until all claims or audit findings have been resolved. Lobbying with appropriated funds. Historic Preservation Fund grants must conform to provisions of 18 USC 1913: "No part of the money appropriated by any enactment of Congress shall, in the absence of express authorization by Congress be used directly or indirectly to pay for any personal services, advertisement, telegram, telephone, letter, printed or written matter, or other d evice, intended or designed to influence in any manner a Member o f Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress, whether before or after the introduction of any bill or resolution proposing such, legislation or appropriation; but this shall not prevent officers o r employees of the United States or its Department or agencies f rom communicating. to Members of Congress on the request of any Member or to Congress, through the proper official channels, . requests for legislation or appropriations which they deem -'"necessary for the efficient conduct of the public business." Thus, costs associated with activities to influence legislation pending before the Congress, commonly referred to as "lobbying," are unallowable as charges to NPS assisted grants. VI. PUBLICATIOIS AND PLIBLIQ_LMg0$Li4ILQH An acknowledgement of National Park Service and Arkansas Historic. Preservation Program support must be made in connection with the publication of any material based on, or developed under, any activity supported by Historic Preservation Fund grant funds. This acknowledgement shall be in the form of a statement as follows: The activity which is the subject of this (type of publication) has been financed (in part/entirely) with federal funds from the National Park Service, Department of the Interior, administered through the Arkansas Historic Preservation Program. However, the contents and opinions do not necessarily reflect the views or policies.of the Department of the Interior, nor does the mention of trade..names or commercial products constitute endorsement or recommendation by the Department of the Interior or the Arkansas Historic. Preservation Program. Press releases, publications, and other public dissemination of information by a grantee made possible by a grant shall acknow- ledge Department of the Interior, National Park Service and Arkansas Historic Preservation Program grant support.- A minimum o f eight copies of any publication will be furnished by the grantee to the Arkansas Historic Preservation Program. The Arkansas Historic Preservation Program will transmit three copies to the Department of the Interior Library, one copy to the National Park Service, Divisions of Personnel and Management, and one copy to the Office of Communications. The remainder will be placed in the Arkansas Historic Preservation Program files. 4 .one copy to the Office of Communications. The remainder will be placed in the Arkansas Historic Preservation Program files. VII. kLdLIAILQH_4E_LLAULLLII The AHPP assumes no responsibility with respect to accidents, illness o'r•claims arising out of any work performed under a sub - grant supported project. The subgrantee is expected to take necessary steps to insure itself and its personnel and students and to comply with the applicable local, State, or Federal safety standards, including those issued pursuant to the National Occupational Safety and Health Act of 1970 (see 20 SFR 1910). VIII. AMELIDMENIS IX. This agreement may be amended upon written request and approval by both parties. ILN&_ERAME OE AGREEMEKI This agreement .will begin on 941-h of July 19_$4,___ and shall extend untilJlia of _September X. DESIGNATED REPRESENTATIVE OF City of Fayetteville (subgrantee) PAUL R. NOLAND MAYOR ( name) ( title) XI. APPROVAL OF AHPP- The __Eit_sf Fayetteville is aware that this grant is contingent upon approval of the AHPP and the availability of funds; and agrees that no work will begin on the project until written approval from the AHPP is received. The grantee acknowledges through this document to have read the Survey G rants Manual Summer 1984 and agrees to carry out the project according to the instructions contained therein. SIGNATURES Arkansas Historic Preservation O fficer, Wilson Stiles D ate Representative of__i_o:L _Eayette_vi lle FAYETTEVILLE, ARKANSAS P. 0. DRAWER F August 27,1984 Mr. Stiles Suite 200, Heritage Center 225 East Markham Little Rock, AR 72201 Dear Mr. Stiles: 72702 (501) 521.7700 We have received your letter of August 14 in which you notified us of $9800 grant for use in surveying a designated area of our city for historic resources. We do appreciate this assistance in helping us to locate these significant historic structures. We thank you for your assistance in this matter. Sincerely, • 7(070rce_, Paul R. Nolan Mayor • • August 14, 1984 ARKANSAS HISTORIC PRESERVATION PROGRAM The Honorable Paul R. Noland, Mayor City of Fayetteville P 0. Drawer F Fayetteville, AR 72702 Dear Mayor Noland: • RECEIVED AUG 161984 CITY OF FAYET mittf RE: Certified Local Government Program 1983 Grant Please find enclosed, for your records, a photocopy of the signed grant agreement referenced above. We look forward to working with you on this project. If we can be of further assistance please do not hesitate to contact Bill Hall or Eve Yancey of my staff. Wilson Stiles State Historic Preservation Officer WS/ss Enclosure • Suite 200 • Heritage Center • 225 East Markham • Little Rock, Arkansas 7220] • Phone (501) 371-2763 A Division of the Department of Arkansas Natural and Cultural Heritage