HomeMy WebLinkAbout46-84 RESOLUTION1.Y
RESOLUTION NO. 46-84
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A CONTRACT WITH NTE TRANSIT MANAGEMENT &
CONSULTING CO., INC. FOR THE DEVELOPMENT AND IMPLEMENTA-
TION OF INTERNAL CONTROL AND MANAGEMENT PROCEDURES AT
THE CITY SHOP.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
That the Mayor and City Clerk are hereby authorized and
directed to execute a contract with NTE Transit Management &
Consulting Co., Inc. for the development and implementation
of internal control and management procedures at the city
shop. A copy of the contract authorized for execution hereby
is attached hereto, marked Exhibit "A", and made a part hereof.
PASSED AND APPROVED this 3rd day of April, 1984.
APPROVED:
day of
AGREEMENT
THIS AGREEMENT, is made and entered into the
, 19 , by and between the CITY of
Fayetteville, Arkansas (hereinafter referred to as "CITY"),
a municipal corporation, and NTE Transit Management &
Consulting Co. Inc. (hereinafter referred to as "NTE"), a
Texas corporation appearing herein by its duly authorized
representative.
The CITY has determined that it requires the services
of a consultant to develop a maintenance policy and preventive
maintenance program; to assist with the development of internal
control and management procedures; to assist with the implemen-
tation of said policy, program and procedures; and to provide
other services as deemed necessary relative to the Maintenance
Department owned and operated by the CITY in its area of
municipal jurisdiction.
NTE is engaged in the business of providing consulting
services and has trained, experienced personnel available,
and is desirous of providing consulting service to the CITY.
The CITY does hereby engage NTE to provide consulting
services pertaining to the operation of the Maintenance
Department.
Page ewO'ofyggreement
NTE shall provide services as detailed in the Scope
of Work attached hereto and made a part hereof.
For services performed, CITY shall pay NTE the hourly
rates reflected on the Projected Labor and Costs attached
hereto and made a part hereof. The total compensation payable
to NTE shall not exceed $9,600.00 without prior approval
of the City. The CITY shall reimburse NTE for travel, per
diem and other direct expenses incurred while performing
said work upon submission of appropriate documentation.
Reimbursement of expenses shall not, without prior approval
of the City, exceed a total of $3,000.00.
Work performed and expenses incurred by NTE will be
in accordance with the projected Scope of Work and Estimated
Costs attached hereto and made a part hereof.
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CITY OF FAYETTEVILLE, ARKANSAS
By
Mayor
NTE TRANSIT MANAGEMENT &
CONSULTING CO., INC.
By
Its Vice President
PROPOSED SCOPE OF WORK
POLICIES, PROCEDURES AND PROGRAMS
FOR THE
MAINTENANCE DEPARTMENT
CITY OF FAYETTEVILLE, ARKANSAS
NTE proposes to provide technical assistance and consulting ser-
vices to develop policies,procedures, programs, and, to provide
other services as deemed necessary by the City pertaining to the
operation of the Maintenance Department of the City of Fayette-
ville. The scope of work to be performed by NTE shall include,
but not be limited to, the following tasks:
I. Develop a formal maintenance policy and necessary
procedures to implement said policy. Assist with
implementation.
II. Develop a scheduled repair and preventive mainte-
nance program and procedures. Assist with imple-
mentation.
III. Develop internal control, operational and manage-
ment procedures. Assist with implementation.
IV. Perform services as desired by the City to assist
with implementation of recommendations contained
in FINAL REPORT, EVALUATION OF THE MAINTENANCE
DEPARTMENT OF CITY OF FAYETTEVILLE.
V. Upon successful implementation of the above, and
within six (6) months, conduct an evaluation of
the maintenance operation to determine effective-
ness of the new programs as well as the maintenance
organization and management. Render a report to
the City.
ESTIMATED LEVELS OF EFFORT AND COSTS
(Maximum costs which shall not be exceeded
without prior City approval)
1. PROJECTED LABOR AND COSTS
A. Estimated professional hours: 480
B . Estimated administrative/clerical hours: 60
C. Projected maximum labor costs: $9,600
D . Projected labor costs are based upon the
following rates:
Project Manager John Wolfe
Consultants:
Van Bell
Jim Cromer
Randy Greene
Admin/Clerical
2. ESTIMATED EXPENSES
A. Estimated lodging, per diem,
travel and incidental expenses
B . Estimated phone expenses
C. Estimated other direct costs
(printing, postage, etc.)
D . Projected maximum expenses
E . Estimated expenses are based upon
the following which shall not be
exceeded:
Hourly Rate
$22.00
$17.00
$18.00
$18.00
$ 7.00
$2,500
$ 250
1•
$ 250
$3,000
Lodging and per diem, per day: $ 55
POV travel: .21 per mi.
Air travel: Actual coach rate
Incidentals: Documented out-of-
pocket expenses.
3 PROPOSED MAXIMUMS NOT TO BE EXCEEDED WITHOUT
PRIOR CITY APPROVAL
A. Maximum labor costs:
B. Maximum expense reimbursement:
ESTIMATED TOTAL:
$ 9,600
$ 3,000
$12,600
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PROJECTED SCHEDULE
September 1 - 15
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AGREEMENT
THIS AGREEMENT, is made and entered into the
day of , 19 , by and between the CITY of
Fayetteville, Arkansas (hereinafter referred to as "CITY"),
a municipal corporation, and NTE Transit Management &
Consulting Co. Inc. (hereinafter referred to as "NTE"), a
Texas corporation appearing herein by its duly authorized
representative.
The CITY has determined that it requires the services
of a consultant to develop a maintenance policy and preventive
maintenance program; to assist with the development of internal
control and management procedures; to assist with the implemen-
tation of said policy, program and procedures; and to provide
other services as deemed necessary relative to the Maintenance
Department owned and operated by the CITY in its area of
municipal jurisdiction.
NTE is engaged in the business of providing consulting
services and has trained, experienced personnel available,
and is desirous of providing consulting service to the CITY.
The CITY does hereby engage NTE to provide consulting
services pertaining to the operation of the Maintenance
Department.
1
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• Page two of Akreement
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NTE shall provide services as detailed in the Scope
of Work attached hereto and made a part hereof.
For services performed, CITY shall pay NTE the hourly
rates reflected on the Projected Labor and Costs attached
hereto and made a part hereof. The total compensation payable
to NTE shall not exceed $9,600.00 without prior approval
of the City. The CITY shall reimburse NTE for travel, per
diem and other direct expenses incurred while performing
said work upon submission of appropriate documentation.
Reimbursement of expenses shall not, without prior approval
of the City, exceed a total of $3,000.00.
Work performed and expenses incurred by NTE will be
in accordance with the projected Scope of Work and Estimated
Costs attached hereto and made a part hereof.
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ATTEST-: ;
itr 79-0 4.
CITY OF FAYETTEVILLE, ARKANSAS
Mayor
taidP
NTE TRANSIT MANAGEMENT &
CONSULTING CO., INC.
By
Its Vice President
•
Mmid
PROPOSED SCOPE OF WORK
POLICIES, PROCEDURES AND PROGRAMS
FOR THE
MAINTENANCE DEPARTMENT
CITY OF FAYETTEVILLE, ARKANSAS
NTE proposes to provide technical assistance and consulting ser-
vices to develop policies,procedures, programs, and, to provide
other services as deemed necessary by the City pertaining to the
operation of the Maintenance Department of the City of Fayette-
ville. The scope of work to be performed by NTE shall include,
but not be limited to, the following tasks:
I. Develop a formal maintenance policy and necessary
procedures to implement said policy. Assist with
implementation.
II. Develop a scheduled repair and preventive mainte-
nance program and procedures. Assist with imple-
mentation.
III. Develop internal control, operational and manage-
ment procedures. Assist with implementation.
IV. Perform services as desired by the City to assist
with implementation of recommendations contained
in FINAL REPORT, EVALUATION OF THE MAINTENANCE
DEPARTMENT OF CITY OF FAYETTEVILLE.
V. Upon successful implementation of the above, and
within six (6) months, conduct an evaluation of
the maintenance operation to determine effective-
ness of the new programs as well as the maintenance
organization and management. Render a report to
the City.
1
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ESTIMATED LEVELS OF EFFORT AND COSTS
(Maximum costs which shall not be exceeded
without prior City approval)
1. PROJECTED LABOR AND COSTS
A. Estimated professional hours: 480
B . Estimated adMinistrative/clerical hours: 60
C. Projected maximum labor costs: $9,600
D . Projected labor costs are based upon the
following rates:
Project Manager John Wolfe
Consultants:
Van Bell
Jim Cromer
Randy Greene
Admin/Clerical
2. ESTIMATED EXPENSES
A. Estimated lodging, per diem,
travel and incidental expenses
B . Estimated phone expenses
C. Estimated other direct costs
(printing, postage, etc.)
D . Projected maximum expenses
E . Estimated expenses are based upon
the following which shall not be
exceeded:
Hourly Rate
$22.00
$17.00
$18.00
$18.00
$ 7.00
$2,500
$ 250
$ 250
$3,000
Lodging and per diem, per day: $ 55
FOV travel: .21 per mi.
Air travel: Actual coach rate
Incidentals: Documented out-of-
pocket expenses.
3. PROPOSED MAXIMUMS NOT TO BE EXCEEDED WITHOUT
PRIOR CITY APPROVAL
A. Maximum labor costs:
B. Maximum expense reimbtirsement:
ESTIMATED TOTAL:
$ 9,600
$ 3,000
$12,600
PROJECTED SCHEDULE
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September 1
March 20 - May 15
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