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86-83 RESOLUTION
RESOLUTION NO. O Vim..'=K3 ! J A RESOLUTION APPROVING THE 1983-1984 WATER AND SEWER FUND BUDGET. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Board of Directors hereby approves the 1983- 1984 Water and Sewer Fund Budget attached hereto, marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 19 day of July, 1983. By: City APPROVED: By: • i • ‘JJ7(?4z44// Mayor 1 1 1 1. 1; 1 1 1I 1 1 1 1 SCOTT LI NEBAUGH, FINANCE DIRECTOR Nor WATER AND SEWER SA NI TATI ON FUNDS MICROFILMED 1983-84 BUDGET CITY OF FAYETT EVI LLE, AR. 1 1 1 ANNUAL WATER AND SEWER AND SANITATION BUDGETS CITY OF FAYETTEVILLE, ARKANSAS 1983 BOARD OF DIRECTORS PAUL R. NOLAND RICHARD P. OSBORNE RON BUMPASS MARILYN JOHNSON ERNEST LANCASTER FRANK SHARP MARION ORTON DONALD L. GRIMES CITY MANAGER SCOTT C. LINEBAUGH FINANCE DIRECTOR MAYOR ASSISTANT MAYOR DIRECTOR DIRECTOR DIRECTOR DIRECTOR DIRECTOR WATER AND SEWER FUND TABLE OF CONTENTS PAGE Fund Equity - Schedule A 1 Revenues and Expense Summary - Schedule B 2 Capital Revenue and Expense Summary .-:Schedule C 3 Revenue Detail - Operating, Nonoperating 4 Water and Sewer Explanation of Accounts - Revenues 5 Notes 6 OPERATING EXPENSE DETAIL Water Supply and Treatment 7-8 Transmission and Distribution 9-14 Sewer Maintenance and Collection 15-20 Pollution Control Plant 21-27 Customer Accounting and Collection 28-34 Administration and Engineering 35-38 Debt Service Reserve 39 CAPITAL Capital Revenue and Expense Summary • 40 Water Supply and Treatment 441 Transmission and Distribution ' 42-46 Sewer Maintenance and Collection 47-50 Pollution Control Plant 51-52 Customer Accounting and Collection 53-54 Administration and Engineering 55-56 CITY OF FAYETTEVILLE: ARKANSAS WATER AND SEWER FIND - PROJECTED FUND EQUITY FOR THE YEARS ENDED JULY 31, 1984. 1983, AND 1982 BALANCE - JULY 31, 1982 NET INA !NE(SCHEDULE B) CONTRIBUTIONS IN AID OF CONSTRUCTION RETAINED EARNINGS CONTRIBUTED CAPITAL RESERVED UNRESERVED TOTAL $ 12,459,576 $ 2,484.560 $ 5.429,933 $ 20,374,069 - 0- -0- 88.666 88.666 FEDERAL -0- -0- -0- 0 LOCAL CONTRACTORS 433.000 -0- -0- 433,000 STATE -0- -0- -0- 0 OTHER 116.580 -0- -0- 116,580 NET TRANSFERS -0- 196,677 BALANCE - JULY 31, 1983 13,009,156 2,681,237 NET IUCOME(SCEBULE B) -0- -0- CONTRIBUTIONS IN AID OF CONSTRUCTION FEDERAL 158,900 LOW- CONTRACTORS 2101000 STATE -0- OfHER 125.000 NET TRANSFERS BALANCE - JULY 31, 1984 - 0- (196,677> 0 5,321,922 21.0121315 728,068 - o- -0- - 0- -0- - 0- -0- -0- -0- 315,262 728.068 158,900 210.000 0 125,000 <315)262) 0 13.503.056 $ 2,996,499 $ 5,734,728 $ 22,234,283 SCHEME1r OPERATING REVENUES CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND REVENUE AND EXPENSES SUMMARY FOR THE YEARS ENDED JULY 31, 1984, 19831 AND 1982 ACTUAL BUDGETED ESTIMATED BUDGETED 1981-82 1982-83 1982-83 1983-84 WATER SALES $ 2,263,118 $ 2.330,244 $ 2,312,778 $ 2,382,161 SEWER SERVICE CHARGES 21065,226 2,988.700 2.0011259 3,100,000 FIRE PROTECTION CHARGES 43.869 31.220 41,736 42,000 MISCELLANEOUS 30.224 20.000 32,196 34,000 BEAVER WATER REIMBURSEMENT -0- -0- 12,170 12,000 TOTAL OPERATING REVENUES 4,402,437 5,370,164 4,400.139 5,570,161 OPERATING EXPENSES WATER SUPPLY & TREATMENT 753,652 .925,000 900,000 975,000 WATER TRANSMISSION & DISTRIBUTION 317.923 357,700 301,178 556,180 SEWER MAINTENANCE & COLLECTION 305,958 301,620 311,802 384,500 POLLUTION CONTROL 790,726 858,415 815,263 1.080,189 CUSTOMER ACCOUNTING & COLLECTION 431,835 480,775 451.431 387,942 ADMINISTRATION & ENGINEERING 542,866 648,824 549,312 3007063 MEMI TOTAL OPERATING EXPENSES NET OPERATING INCOEILOSSI BEFORE DEPRECIATION LESS DEPRECIATION OF PROPERTY AND EQUIPMENT NET OPERATING INCOME(LOSS) NONOPERATING INCOME 3,1421960 33572.334 3.328.986 3,683.874 1,259,477 11797.830 1,071.153 1,886.287 (7 .,119) <850.745> <834.009> <906.677> 471.358 947.085 237.144 979.610 RENTAL INCOME 711 2.100 2.460 2,460 RECREATION IP4COPE 3,414 -0- -0- -0- INTEREST INCOME 419.144 285.000 319,000 200,000 GAIN ON SALES OF CAPITA. 2.341 10,000 7.607 8,000 OTHER 39,900 0 4.500 5,890 TOTAL NONOPERATING INCOME 465.510 297,100 333.567 216,350 TOTAL INCOME 936.868 1,244,185 570,711 1,195,960 NONOPERATING EXPENSES RECREATION EXPENSE 14,193 -0- -0- -0- BOND INTEREST & PAYING AGENTS' FEES 511,571 463.968 461.391 447,238 OTHER AMORTIZATION OF BOND DISCOUNT 20,654 20,654 20.654 20,654 TOTAL NONOPERATING EXPENSES 546,418 484,622 482.045 467,892 MPIMM NET INCOE(LOSS) TO RETAINED EARNIAGS(SCNEDULE A) $ 390,450 $ 759,563 $ 88.666 728.068 CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND CAPITAL REVENIE AND EXPENDITURE SUMMARY FOR THE YEARS ENDED JULY 31, 19841 1983, AND 1982 CONTRIBUTIONS IN AID OF CONSTRUCTION EPA STUDIES GRANTS STATE HIGHWAY - UTILITY RELOCATION GRANTS WATER CONNECTION FEES RURAL WATER CONNECTION FEES SEWER CONNECTION FEES CONTRACTOR CONTRIBUTIONS MAIN EXTENSION FEES TOTAL CONTRIBUTIONS IN AID ' OF CONSTRUCTION CAPITAL EXPENDITURES WATER SUPPLY AND TREATMENT TRANSMISSION.AND DISTRIBUTION SEWER MAINTENANCE AND COLLECTION POLLUTION CONTROL PLANT CUSTOMER ACCOUNTING AND COLLECTION ADMINISTRATION AND ENGINEERING f ACTUAL 1981-82 BUDGETED 1982-83 - 0- $ 270,100 $ 186,798 21,100 10,200 18,700 - 0- 13,047 f 249,845 16,845 23,000 10.000 20,570 10,000 13,000 f 363.515 f 35.270 1 $ 371.525 329,010 53,234 36,133 0 0 820,300 463,300 134,650 63,960 470,000 TOTAL CAPITAL EXPENDITURES f 825,172 $ 1,952,210 *$10,000 OF THIS FIGURE IS CASH, AND $423,000 IS DONATED ASSETS. **$10,000 OF THIS FIGURE IS CASH. AND $200,000 IS DONATED ASSETS. ESTIMATED 19x32-83 BUDGETED 1983-84 - 0- $ 158,900 - 0- 55,000 15.000 40.000 433.000 6,580 549.580 0 801,550 207,600 99,022 43,200 0 $ 1,151,372 -0- 60.000 15,000 50,000 ** 210,000 0 493.900 f 0 285,550 451,500 2.453,300 59.550 40,600 $ 3,290.500 1 I 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 SCHEDULE 'D. 3345 3346 3348 3349 3358 3360 3205 3341 3343 3359 3500 3550 3205 3213 3351 3352 3353 3355 3362 CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER'FLUJD REVENUE DETAIL - OPERATING - NONOPERATING CONTRIBUTIONS IN AID OF CONSTRUCTION(CAPITALI FOR THE YEARS ENDING JULY 31, 1984, 1983> AND 1982 OPERATING REVENUES WATER SALES WATER SALES - RURAL SEWER CHARGES FIRE HYDRANT & PROTECTION CHARGES BEAVER WATER ADJUSTMENT MISCELLANEOUS TOTAL OPERATIN3 REVENUES NONOPERATING REVERES ENVIROP89ENTAL IMPACT STUDY RENT OF PROPERTY RECREATION IN(XVIE CONSTRUCTION - OTHER DEPARTMENTS INTEREST SALE OF FIXED ASSETS TOTAL NO GPERATING REVENUES CONTRIBUTIONS IN AID OF CONSTRUCTION EPA STUDIES GRANTS STATE HIGHWAY - UTILITY RELOCATION GRANTS WATER CONNECTION FEES RURAL WATER CONNECTION FEES SEWER CONNECTION FEES CONTRACTOR CONTRII>1R10NS MAIN EXTENSION FEES ACTUAL 1981-82 2..046,989 216,129 2,065.226 43,869 - 0- 30.224 BUDGETED 1982-83 $ 2,107,244 223,000 2.988, 700 31,220 -0- 20,000 4,402,437 5.370.164 39.900 711 3,414 0 419.144 2.341 465,510 - 0- 186,798 21,100 10.200 18.700 -0- 13.047 TOTAL CONTRIBUTIONS IN AID CF CONSTRUCTION 249,845 GRAND TOTAL $ 5.117,792 0 2,100 0 285,000 10,000 297.100 270,100 16,845 23.000 10,000 20,570 10,000 13,000 363.515 ESTIMATED 1982-83 $ 2.081.445 231.333 2.001,259 41,736 12,170 32.196 4.400.139 0 2.460 -0- 4.500 319.000 7.607 333.567 - 0- - 0- 55.000 15.000 40.000 433.000 6,580 549,580 $ 6.030.779 $ 5.283.286 • BUDGETED 1983-84 $ 2.143, 238.273 3.100.000 42.000 12.000 34.000 5.570,161 0 2,460 -0- 53890 200,000 8,000 216.350 158,900 60,000 15,000 . 50,000 210,000 0 493.900 $ 6.280,411 WATER AND SEWER FUND REVENUES EXPLANATION OF ACCOUNTS 040-3 OPERATING REVENUES 3345 Water Sales Reflects a projected 3% increase in usage. 3348 Sewer Charges Reflects the 20% increase for two (2) months, then another 45% increase for ten (10) months as projected by Black & Veatch. The decrease in 1982-83 is due to Campbell Soup's Sewer Surcharges dropping $10,000 per month. 3349 Fire Hydrant and Protection Charges Down from 1982-83 due to vacancies. 3360 Miscellaneous Includes reconnect service charges, sale of scrap metal, and other miscellaneous items. NONOPERATING REVENUES 3341 Rental Income Income derived from rental of the house on Pump Station Road. 3550 Interest Reflects decrease due to less money invested and lower interest rates. 3205 EPA Grants 75% of installation of Aeration Facilities -$562;500" Completion of Step I Project 158,900 $721,400 3351 & Water and Sewer Connection Fees 3353 Increase in local construction. 3355 Contractor Contributions Reflects the value of water and sewer lines donated by contractors of sub -divisions. 3362 Main Extension Fees This revenue was eliminated by Ordinance #2896. CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND FOR THE YEARS ENDING JULY 31, 1984; 1983 AND 1982 NOTES Basis of Accounting - The Water and Sewer Fund is an enterprise fund, and the records are maintained on the Accrual Basis of Accounting. Cost Allocation - Based on an in-depth evaluation in 1982, cost allocation is now calculated on 21.22% of the Water and Sewer Fund's budgeted salaries. This expense is shown in all divisions of Water and Sewer. 3. Cash Flow - We are estimating a cash flow deficit of $651,155. This is caused by the Step II of the Pollution Control Plant. EPA will reimburse most of thiscost but not until late 1984. Interim short term fund will probably be needed by this fiscal year end. 4. Fixed Assets - A detail schedule of fixed assets and depreciation per division is provided. Depreciation is calculated using the straight line method over the useful life of the related asset. Depreciation rates are summarized as follows: ASSET Building and Structures Pumping and Purification Equipment Water Meters Fire Hydrants Water and Sewer Connections Laboratory Equipment Beaver Water Line Furniture and Fixtures Maintenance Equipment Vehicles ESTIMATED USEFUL LIFE 20-50 years 20-40 years 25 years 32 years 40-50 years 5-20 years 50 years 5-10 years 5-10 years 4- 5 years WATER AND SEWER FUND WATER SUPPLY AND TREATMENT I040-485 ACTUAL BUDGETED ESTIMATED BUDGETED 1981-82 1982-83 1982-83 1983-84 OPERATIONS 1 LABOR AND EXPENSES 1 60-010 MINOR EQUIPMENT 1 72 $ -0- $ -0- $ -0- 60-037 PURCHASED WATER 753,580 925,000 900,000 975,000 1 TOTAL OPERATIONS 753,652 925,000 900,000 915,000 I TOTAL WATER SUPPLY AND TREATMENT BEFORE DEPRECIATION 753,652 9251000 900,000 975,000 IDEPRECIATION 85-105 DEPRECIATION EXPENSE 43,053 40,115 40,114 40,114 ITOTAL WATER SUPPLY AND TREATMENT $ 796,705 $ 965,115 $ 940,114 $ 1,015,114 1 1 Explanation of Accounts 60-039 Purchased Water- Assumes a 3% •increase in water consumption and a $20 I per million gallon increase in wholesale water rates from Beaver Water District for 10 months of the year. CAPITAL SCHEDULE - SEE CAPITAL BUDGET FOR DETAILS 1 1 1 1-> CAPITAL MISCELLANEOUS 99-220 FLUORIDATION TOTAL NISSCELLANEOIJS GRAND TOTAL WATER SUPPLY AND DISTRIBUTION CAPITAL WATER AND SEWER FUND WATER SUPPLY AND TREATMENT 040-485 ACTUAL BUDGETED ESTIMATED DUDC,ETED 1981-82 1982-83 1982-83 1983-84 351270 f -0- $ -0- $ 35,270 0 0 S 35,270 $ 0 $ -0- 0 0 $ 0 • WATER AND SEWER FUND TRMSNISSION AND DISTRIBUTION 040-486 OPERATIONS • •50-001 50-9 : 50-010 50-011 50-025 50-048 50-058 50-063 50-064 50-080 50-082 50-083 50-100 LABOR AND EXPENSES SALARIES AND WAGES OFFICE SUPPLIES AND PRINTING MINOR EQUIPMENT CLEANING SUPPLIES CONSTRUCTION MATERIALS TRAVEL AND TRAINING LEASE EXPENSE TELEPHONE EXPENSE UTILITES BUILDINGS & GRIDS MAINTENANCE RADIO MAINTENANCE VEHICLE & MACHINE MAINTENANCE MISCELLANEOUS EXPENSE TOTAL OPERATIONS LABOR & EXPENSES - IARK FON OTHER DEPARTMENTS 61-001 SALARIES AND WAGES 61-025 CONSTRUCTION MATERIALS 61-083 VEHICLE & MACHINE MAINTENANCE TOTAL WORK FOR OTHER DEPARTMENTS TOTAL OPERATIONS MAINTBANLI WATER MAINS 70-001 70-025 70-054 70-083 70-100 SALARIES AND WAGES CONSTRICTION MATERIALS CONTRACT SERVICES VEHICLE & MACHINE MAINTENANCE MISCELLANEOUS TOTAL MAINTENANCE - WATER MAINS FIRE HYDRANTS 71-001 SALARIES AND WAGES 71-025 CONSTRUCTION MATERIALS 71-083 VEHICLE & MACHINE MAINTENANCE . TnT61 MATHTnJNJrr - FrRF HYARANTS ACTUAL 1981-82. -0- 2 2,980 102 263 -0- -0- 1,392 29,991 8,702 390 -0- 120 43,942 261 31 89 381 44,323 136,909 50,837 -0- 40,204 47 227.997 15.050 8,702 1,952 75.706 BUDGETED 1982-83 4 5,000 - 0- 2.600 200 -0- 1,000 -0- 1,600 33,000 3,500 500 - 0- 300 47,700 900 300 600 1.800 49,500 152,500 58,750 -0- 47.250 500 259,000 20,000 8,000 3,000 :t.AAA ESTIMATED 1982-83 -0- -0- 2,770 135 - 0- 630 - 0- 1,530 38,500 2.000 200 - 0- 250 46,015 350 50 100 500 46.515 133,113 48,450 400 32,840 - 0- 214,803 12,400 9.000 2,200 21.A00 BUDGETED 1983-84 f -0- - 0- 1,500 150 - 0- 1,000 -0- 1,530 46,200 2.080 500 -0- 250 53,210 1,300 150 400 1,850 55.060 186.265 51.750 -0- 38,405 -0- 276,420 17,800 10,000 2,500 20.: )A 1 WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION CONTINUED 040-486 METERS 72-001 SALARIES AND WAGS 72-025 CONSTRUCTION MATERIALS 72-083 VEHICLE AND MACHINE MAINTENANCE TOTAL MAINTENANCE - METERS 73-001 73-025 73-083 GROWTH AREA MAINS SALARIES AND WAGS CONSTRUCTION MATERIALS VEHICLE AND MACHINE MAINTENANCE TOTAL MAINTENANCE - GROWTH AREA MAINS 74-001 74-025 74-083 TOOLS AND EQUIPMENT SALARIES AND WAGES CONSTRUCTION MATERIALS VEHICLE AND MACHINE MAINTENANCE TOTAL MAINTENANCE - TOOLS & EQUIPMENT 77-001 77-025 77-054 77-083 TANKS SALARIES AND WAGES 034STRUCTION MATERIALS CONTRACT SERVICES VEHICLE AND MACHINE MAINTENANCE TOTAL NAINTE+IANO - TAWS 82-001 82-025 82-083 82-100 DAMS SALARIES AND WAGS CONSTRUCTION MATERIALS VEHICLE AND MACHINE MAINTENANCE MISCELLANEOUS EXPENSE TOTAL MAINTENANCE - AIS TOTAL MAINTENANCE TOTAL TRANSMISSION AND DISTRIBUTION BEFORE DEPRECIATION DEPRECIATION ACTUAL 1981-82 175 . 477 14 1,230 319 428 1,977 10,910 -0- 523 11,433 3,385 496 1,346 596 5,823 - 0- - 0- -0- -0- 85-105 0- -0- -0- 85-105 DEPRECIATION EXPENSE MAMA TATAI TOALICY,CCTAII A. O,CTOibl rru J • 273,600 317,923 330,197 BUDGETED 1982-83 1,000 900 300 WOO 1,100 400 200 11700 3,000 50 400 3.450 33,600 550 1,610 600 6,350 3.000 -0- 1,000 500 4,500 LAO 1 • it 308.200 357,700 367,780 ESTIMATED 1982-83 1,250 800 350 2.400 3,000 800 800 4,600 2,500 50 380 2,930 1,000 - 0- 1,680 150 2,830 2, 700 - 0- 800 - 0- 3,500 254,663 301,178 354,982 TRS AOA • LCL ILA 'BUDGETED 1983-84 1,800 850 600 3,250 4,300 850 1,000 6,150 -0- -0- -0- 67000 500 175,000 500 182,000 1,800 500 700 -0- 3,000 0-3,000 501,120 556,180 369,982 O)L /L/ WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION 040-486 PERSONNEL SCHEDULE # OF EMPLOYEES 1981-82 1982-83'1983-84 SALARY Superintendent 1 1 1 $ :.24,000 Assistant Superintendent 1 1 1 18,800 Const. Maintenance Foreman 4 4 4 63,200 Utility Service Leadman 1 1 1* 10,600 .Light Equipment Operator 3 3 .3 39,800 Distribution Person 1 1 1* 9,800 Laborers 4 4 3 28,400 15 15 14 194,600 Contingency (Year End Increase Plus Promotions) 13,200 Fringe Benefits 26,800 Overtime 10,000 Cost Allocation46,200 TOTAL $ 290,800 *Positions not filled. The salaries are shown for budget purposes. 1 1 1 1 WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION 040-486 EXPLANATION OF ACCOUNTS I50-001 Salaries and Wages I All salaries are charged to a maintenance or capital account, except meeting time and bad weather time. At the end of the year all salariesleft in operations will be distributed to the maintenance and capital accounts on a pro -rata basis. Salaries budgeted in 1983-84 includes a 10% contingency and cost allocation. of 21.22%. In the past cost allocation was charged to 1 Administration and Customer Accounting only. 50-009 Office Supplies 1 This account will be budgeted under Administration due to the small volume used. 1 50-010 Minor Equipment Includes: Replacement tools for Service Trucks $1,100 (hand tools, shovels, shovel handles rakes, chains, etc.) Electric Pump Miscellaneous 1 1 50-048 Travel and Training IThis account includes: 1. Two (2) men to AWWPCA Short School iin Hot Springs $ 500 2. N.W. District Meeting at Fayetteville 300 3. Miscellaneous Meetings 200 $1,000 1 50-064 Utilities 1 Reflects 20% increase from 1982-83. 70-001 Water Mains Maintenance 1 -100 300 100 $1,500 1 1 1 Reflects increase in labor, equipment, materials and repairing streets. and construction Water and Sewer Fund TRANSMISSION AND DISTRIBUTIOd 040-486 (Continued) 74-001 Tools and Equipment Maintenance -083 This account is being eliminated. Work will still be charged to Tools and Equipment Maintenance but will remain in Operations until pro -rated out at the end of the year. 82-001 Maintenance of Dams -100 Shows decrease from 1982-83. This is because the dam at Lake Fayetteville required some special work last year that will not be required this year. 77-001 Maintenance of Tanks -083 Contract Services includes $ 10,000 for cathodic protection services and $ 165,000 for tank painting. The schedule for tank painting is: 1. 5 million gallon ground storage tank on North Street, inside and outside. 2. 1 million gallon ground storage tank on Baxter Street, inside. 3. 250,000 gallon elevated tank on Mt. Sequoyah, inside. 4.. 1 million gallon elevated tank on Markham Hill, inside. Salaries and vehicle charges have been increased over last year because of the tank painting. CAPITAL SCHEDULE - SEE CAPITAL BUDGET FOR DETAILS n 89-001 89-025 89-083 89-100 WATER AND SERER FUND TRANSMISSION AND DISTRIBUTION 040-486 CAPITAL WATER SERVICE CONNECTIONS SALARIES AND WAGS CONSTRUCTION MATERIALS VEHICLE & MACHINE MAINTENANG MISCELLANEOUS TOTAL WATER SERVICE CONNECTIONS 90-001 90-025 90-083 90-100 GROWTH AREA CONNECTIONS SALARIES AND WAGES CtNISTRUCTION MATERIALS VEHICLE & MACHINE MAINTENANCE MISCELLANEOUS TOTAL GROWTH AREA CONNECTIONS WATER MAIM 91-001 SALARIES AND WAGES 91-025 CONSTRUCTION MATERIALS .91-054 CONTRACT SERVICES 91-083 VEHICLE & MACHINE MAINTENANCE 91-100 MISCELLANEOUS TOTAL WATER MAINS MISCELLANEOUS 99-200 VEHICLES AND EQUIPMENT 99-210 EASEMENTS TOTAL MISCELLANEOUS GRAND TOTAL TRANSMISSION AND DISTRIBUTION CAPITAL ACTUAL 1981-82 $ - 16,840 16,519 5,794 -0- 39,153 4,217 1,576 1,371 -0- 7.164 28,750 51,329 223,534 4,505 -0- 308,118 10,567 6.523 17,090 $ 404,017 BUIGETED 1982-83 4 22,000 $ 22,000 11,000 -0- 55,000 6,000 2,200 2,500 -0- 10,700 40,500 53,700 572,000 10,300 -0- 676,500 51100 25,000 78,100 ESTIMATED 1982-83 21,400 16,000 7,000 -0- 44,400 4,900 2,000 1,750 -0- 8,650 47,:00 45,000 570,000 16,000 -0- 678,500 49,000 21,000 70,000 BUDGETED 1983-84 4 35.650 17.600 8,000 -0- 61,250 7.100 2,100 2.000 -0- 11,200 53,000 80,500 0 13,500 -0- .n 147,000 51,100 20,000 71,100 870,300 $ 846,400 $ 342,350 50-001 50-009 50-010 50-011 50-048 50-058 50-063 50-064 50-080 50-082 50-083 50-100 WATER AND SEWER FUND SEWER MAINTENANCE AND COLLECTION 040-487 • OPERATIONS LABOR MD EXPENSES SALARIES AND WAGES s OFFICE SI&'PLIES AND PRINTING MINOR EQUIPMENT CLEANING SUPPLIES TRAVEL AND TRAINING LEASE EXPENSE TELEPHONE EXPENSE UTILITIES BUILDING AND GROUNDS MAINTENANCE RADIO MAINTENANCE VEHICLE AND MACHINE MAINTENANCE MISCELLANEOUS EXPENSE TOTAL €'ERATIONS - LABOR & EXPENSES WORK FOR OTHER DEPARTMENTS 61-001 SALARIES AND WAGES 61-025 CONSTRICTION MATERIALS 61-083 VEHICLE AND MACHINE MAINTENANCE TOTAL WORK FOR OTHER DEPARTMENTS TOTAL OPERATIONS MAINTENANCE TOOLS AND EQUIPMENT • 74-001 SALARIES AND WAGES 74-025 CONSTRUCTION MATERIALS 74-083 VEHICLE AND MACHINE MAINTENANCE TOTAL MAINTENANCE - TOOLS & EQUIPMENT 75-001 75-012 75 025 75-054 .757067 75-083 SEWER MAINS SALARIES AND WAGES CHEMICALS CONSTRUCTION MATERIALS CONTRACT SERVICES INSURANCE - SELF VEHICLE & MACHINE MAINTENANCE TOTAL MAINTEANCE - SEWER MAINS ACTUAL 1981-82 - 0- 87 1,139 197 -0- I>320 66,748 905 631 - 0- 132 71,159 2,151 336 587 3,074 74,233 - 0- 128 107 235 95,444 3,099 19,151. - 0- 33 48,837 166,564 BUDGETED 1982-83 s 220 $ -0- 1,850 50 1,000 -0- 1,500 73,700 1,000 700 -0- 200 80,220 3,120 500 500 4,120 84,340 280 100 150 530 85,700 5,000 27,250 -0- 500 33,450 151,900 ESTIMATED 1982-83 - 0- - 0- 2,000 200 620 -0- 1,520 75,500 4,030 660 -0- 1,720 86,250 3,000 250 2,000 5,250 91,500 -0- 670 200 870 94,887 1,500 24,550 275 900 36,260 158,372 BUDGETED 1983-84 s -0- - 0- 3,010 220 1,000 - 0- 1,520 90,600 1,000 550 -0- 200 98,100 3,600 200 1,640 5,440 103,540 -0- -0- -0- 0 128,085 2,900 26,250 -0- 1,000 41.295 199,530 WATER AND SEWER FUND SEWER MAINTENANCE AND COLLECTION CONTINUED 040-487 ACTUAL BUDGETED ESTIMATED BUDGETED 1981-82 1982-83 1982-83 1983-84 PUMPING EQUIPMENT 76-001 SALARIES AND WAGES 48,196 451000 47,000 63,000 76-025 CONSTRICTION MATERIALS 6,406 9,000 7,500 8,000 76-083 VEHICLE AND MAC81NE MAINTENANCE 7,276 7,000 6,000 7.500 TOTAL MAINTENANCE - PIMPING EQUIPMENT 61,878 61,000 60,500 78,500 FARMINGTON AND GREENLAND 80-001 SALARIES AND WAGES 2,517 3,200 300 2,400 80-025 CONSTRUCTIQN MATERIALS -0- 150 210 200 80-083 VEHICLE AND MACHINE MAINTENANCE 531 500 50 330 TOTAL MAINTENANCE-FARMINGTON & GREENLAND 3,048 3.850 560 2,930 TOTAL MAINTENANCE 2311725 2172280 220,302 280,960 TOTAL SEWER MAINTENANCE AND COLLECTION BEFORE DEPRECIATION 305,958 301,620 311,802 384,500 DEPRECIATII) _ £6-105 DEPRECIATION EXPENSE 274,978 289,950 287,292 311,292 GRAND TOTAL SEWER MAINTENANCE AND COLLECTION f 580,936 $ 591,570 $ 5991094 $ 695,792 WATER AND SEWER FUND SEWER MAINTENANCE AND COLLECTION 040.487 PERSONNEL SCHEDULE NUMBER OF EMPLOYEES 1981-82 1982-83 1983-84 SALARY Supervisor 1 1 1 $ 21,600 • Maintenance Mechanic 1- 1 1 21,200 Const. Maint. Foreman 3 3 3 52,700 • Lt. Equip. Operators 2 2 2 22,800 Distribution person 1 1 • 1 11,100 Laborers t• 4 4 • 4 37,700 Utility Service Leadman 2 • 2 • 2 29,800 Total 14 14 14 $ 196,900 Contingency 11,400 Fringe Benefits 30,700 Overtime • 10,000 Cost Allocation 46,300 • Total Salaries :$: 295,300 .> 1' t WATER AND SEWER FUND SEWER MAINTENANCE AND COLLECTION 040-487 EXPLANATION OF ACCOUNTS 50-001 Salaries and Wages All salaries are charged through the work order process to a maintenance or capital account, except meeting time and bad weather time. At the end of the yearall salaries"left in operations will be dis- tributed to the maintenance and capital accounts on a pro -rata basis. Salaries budgeted in 1983-84 includes a 10% contingency and cost allocation of 21.22%. In the past cost allocation was charged to Administration and Customer Accounting only. 50-009 Office Supplies This account will be budgeted under Administration due to small volume used. 50-010 Minor Equipment Includes: 3/8" Heavy Duty Drill $ 100 Heavy Duty Grinder 150 Parts Cleaner & Solvent 450 Magnetic Locators (3) 210 Electric Typewriter (Used) 500 Adding Machine 150 • Ratchets for Rod Machine 250 Replacement tools for Service Trucks 800 Miscellaneous 400 • $3,010 50-048 Travel and Training Includes: 1) Two (2) men to the AWWPCA Short School in Hot Springs $ 500 2) Northwest District Meeting at Fayetteville 300 3) Miscellaneous Meetings 200 1,000 WATER AND SEWER FUND SEWER MAINTENANCE AND COLLECTION 040-487 EXPLANATION OF ACCOUNTS (CONTINUED) 50-058 Lease Expense This cost will be transfered to account by journal entry This account to keep up with rental costs. 50-064 Utilities a maintenance account is a wash costs versus purchasing Includes 20% increase over 1982-83. 74-001 Tools & Equipment Maintenance -083 This account is being eliminated. Work will still be charged to tools and equipment• maintenance but will remain in operations until pro -rated out at the end of the year. - 75-031 Sewer Mains Maintenance -033 This account includes demand type maintenance (clearing of stopped -up mains), routine system maintenance (raising and lowering manholes, repairing breaks, etc.), and sewer system rehabilitation as requred by the EPA as -a condition of federal grant assistance. We will use the plans developed by McGoodwin, Williams and Yates in July of 1982 as a guide in our rehab efforts. We will also be doing some force account rehabilitation as part of our Rehab Demonstration Project described in the apital portion of the budget. This also includes repairing streets when cut. CAPITAL SCHEDULE - SEE CAPITAL BUDGET FOR DETAILS WATER AND SEWER FUND SEWER MAINTENANCE AND COLLECTION 040-487 ACTUAL BUDGETED 1981-82 1982-83 • CAPITAL SEWER MAINS 95-001 SALARIES AND WAGES 95-025 CONSTRUCTION MATERIALS 95-054 CONTRACT SERVICES 95-083 VEHICLE & MACHINE MAINTENANCE TOTAL SEWER MAINS • SERER CONNECTIONS 96-001 SALARIES AND WAGES 96=025 CONSTRUCTION MATERIALS 96-0`.,4 CONTRACT SERVICES 96-083 VEHICLE & MACHINE MAINTENANCE TOTAL SEWER CONNECTIONS MISCELLANEOUS 99-200 VEHICLES AND EQUIPMENT 99-210 EASEME?4TS TOTAL MISCELLANEOUS GRAND TOTAL SEWER MAINTENANCE AND COLLECTION CAPITAL $ 38,984 f 38,800 f 9,273 27,500 169,799 260.000 7,130 13.000 225,186 339.300 ESTIMATED BUDGETED 1982-83 1983-84 28,000 f 36,000 12,500 15,000 70,000 245,000 10,500 9,000 121.000 305,000 15,597 22.000 16,900 38,000 10,323 14.000 7.500 10.000 3.987 -0- -0- -0- 5.226 10,000 6,200 7,500 35,133 46.000 30,600 55,500 18,270 58,000 53,000 76,000 .:. 50,421 20,000 3,000 10,000 68,691 78,000 56.000 86,000 f 329,010 f 463,300 f 207,600 f 446,500 4- WATER AND SEWER FUND POLLUTION CONTROL PLANT 040-488 ACTUAL BUDGETED 1981-82 1982-83 OPERATIS ESTIMATED BUDGETED 1982-83 1983-84 LABOR AND EXPENSES `0-001 SALARIES AND WAGES $ H 221,476 1 248,535 $ 242,480 $ 327,808 50-002 COST ALLOCATION -0- -0•- -0- 58,724 50-008 SHOP AND LAB SUPPLIES -0- -0- -0- 8.100 50-009 OFFICE SUPPLIES 721 800 800 1,000 50-010 MINOR EQUIPMENT 4,183 5,180 5.100 5,500 50-011 CLEANING SUPPLIES 4,581 5.500 5,500 6.500 50-012 CHEMICALS 241,288 250,000 200,500 226,653 50-036 PERSONNEL SAFETY EQUIPMENT -0- -0-- -0- 500 50-048 TRAVEL AND TRAINING 721 2,500 2.533 5,500 50-050 DATA PROCESSING -0- -0- -0- 1,200 50-051 PROFESSIONAL SERVICES 2,317 3,000 3.500 14,000 50-063 TEIIPIOE EXPENSE 2,866 4,350 4,400 4,775 50-064 UTILITIES 209,927 233,000 250.000 302,000 50-080 BUILDING AND GROUNDS MAINTENANCE 6,936 7,000 7.000 15,800 :0-081 OFFICE MACHINE MAINTENANCE -0- -P- 80 500 50-082 RADIO MAINTENANCE 46 150 70 200 50-083 VEHICLE & MACHINE MAINTENANCE 21,588 24,000 24.000 20,000 50-100 MISCELLANEOUS 1.094 1.400 5,800 500 TOTAL OPERATIONS 717,744 785,415 751,763 999,260 is :.,..a PLANT EQUIPMENT 78-001 SALARIES AND WAGES 35,331 41,000 33,000 34,864 78-002 COST ALLOCATION -0- -0- -0- 6,565 78-310 PLANT EQUIPMENT MAINTENANCE 37,651 32,000 30,500 39,500 TOTAL MAINTENANCE 72,982 73,000 63,500 80,929 TOTAL POLLUTION CONTROL PLANT BEFORE DEPRECIATION! DEPRECIATION 85-105 DEPRECIATION EXPENSE 790,726 858,415 815,263 1,080,189 102,543 111.015 111,616 138.011 RQ't%Q 4 Qhttl1 4 a)L_e7e 4 t_71 e_m1n _ WATER AND SEWER FUND POLLUTION CONTROL PLANT 040-490 PERSONNEL SCHEDULE Plant Manager Chief Operator Shift Operator Maintenance Chief • Equipment Repairman Plant Operators .Coilfilter Operator* Asst. Coilfilter Operator Solids Disposal Operator Light Equipment Operator. Chief Chemist Chemist Part-time Chemist** Summer Workers Secretary*** Subtotal Cost Allocation (21.22%)**** Contingency (5.2%) Fringe Benefits (13.8%) Overtime Total NUMBER OF EMPLOYEES 1981-82 1982-83 1983-84 1 1 1 1 5 1 4 1 4 •1 1 1 1 1 3 3 1 3 1 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 •1 1 1 1 1 2 2 2 0 0 0 20 20 20 PRESENT ANNUAL SALARY $ 24,759 15,430 58,074 14,110 14,348 29,795 13,034 10,336 15,186 12,353 20,827 16,876 8,774 4,460 9,776 $ 268,138 58,724 13,970 37,100 8,600 $ 386,532 *Includes scale adjustment for position to scale 8 **We need to expand the hours from 4 to 26 per week ***New position, Clerk V ****Cost Allocation transfered from Administration and Engineering ri on WATER and SEWER FUND POLLUTION CONTROL PLANT 040-488 Explanation of Accounts i 50-001 Salaries and Wages - Includes :present salaries, estimated overtime, 78-001 Fringe Benefits, Addition of one Clerk V. expansion of part-time Chemist and contingency for raises The addition of a Clerk V. (Secretary) is needed to help relieve section heads from these type of duties• r .. ii 50-008 Laboratory Supplies - This is a new account created for expenditures such as filter paper, petri dishes, glassware and chemical solutions used in testing. In the past this expense was charged to chemicals or minor equipment. 50-010 Minor Equipment - Includes purchase of the following items: Anti -vibration pad for analytical balance $ 150.00 3/8" Air Drill 150.00 „ ..... Oxygen -temperature probes, 2 @ $175.00 350.00 Cable assemblies for D.O. probes, 2 ea. 150.00 Laboratory cart 225.00 Floor jack 400.00 Dessicator 350.00 Descaling hammer 300.00 Battery booster/charger, heavy duty 150.00 Clarifier core taker, 2 ea. 150.00 Fire hoses 500.00 A.A, lamps, 2 ea. 450.00 "-. Calculators 250.00 Desk and chair 450.00 Work station and chair 450.00 Hand tools 500.00 Miscellaneous minor equipment 525.00 $5,500.00 50-012 Chemicals Ferric Chloride 380;215 lbs. used in 1981 365,720 lbs. used in 1982 I estimate we will use 365,000 lbs. in '83-184. Debra Rich with Conservation Chemical said there would be no increase in price. 365,000 lbs. X $0.185/lb. _ $67,525.00. 2,701.00 4% tax Total $70,226.00 nfl I040-488 POLLUTION CONTROL PLANT IExplanation of Accounts Continued I50-012 Chemicals Continued . --- _ te= I Lime 1,686,785 lbs. used in 1981 1,678,100 lbs. used in 1982 I I estimate we will use 1,650,000 lbs. in '83-'84. Bill Hughes with Arkansas Lime expects maybe a 5% increase after the first of the year. I 344.6 tons X $86.14 = $29,683.84 481.4 tons X $90.45 = 43,542.63 $73,226.47 I ' 2,929.06 4% tax Total $76,155.53 Chlorine I estimate we will use 278,000 lbs. in '83-'84. Jim Knight with McKesson Chemical said that if there was any increase in price that it would be about 10%. The price would go from $0.1175 to $0.l2925 per pound. 1 278,000 lbs. X $0.12925 = $35,931.50 1,437.26 4% tax Total $37,368.76 Polymer I estimate we will use 10,000 lbs. in '83-'84 and anticipate the price per pound to increase from $2.44 to $2.56. 10,000 lbs. X $2.56 = $25,600.00 1,024.00 4% tax Total $26,624.00 0xvaen 'I_estinate we will need six loads instead of five in '83-'84, and each load is about 412,500 cubic feet. Carolyn Mackey with Union Carbide expects a 10% price increase, so the price would go from $0.575 to $0.6325 per 100 cubic feet. 2,475,000 cu. ft. x $o.6325/100 Cu. ft. _ $15,654.00 626.00 4% tax Total $16,280.00 Grand Total = $226,653.00 040-488 POLLUTION CONTROL PLANT Explanation of Accounts Continued 50-036 Personnel Safety - This $500.00 is a new account which includes purchases of hard hats, safety glasses, ear protection, etc. • These items previously had been purchased in minor equipment and miscellaneous expense accounts. 50-048 Travel and Training - Following is a more detailed description of how we anticipate spending the monies requested for training: • 1) Maintenance a) Preventive Maintenance Seminar - $400 b) Maintenance Management Seminar - $400 c) Basic Computer Utilization Seminar - $250 2) Operations a) Activated Sludge Process Control Seminar - $700 • b) Basic Computer Utilization Seminar - $250 • 3) Laboratory a) Trip to EPA Laboratory in Ada, OK - $250 b) Supervisory Training Seminar - $200 c) Basic Computer Utilization Seminar - $250 d) TOC/AA Training - $200 • 4) Plant Manager a) Seminar on Biological Phosphorus Removal or Annual WPCF Conference - $700 5) Secretary a) Basic Computer Utilization Seminar - $250 b) One Day Semniar for Executive Secretaries, Office Managers, etc. in Fort Smith - $200 6) Solids Disposal Operator a) Equipment Maintenance Seminar - $300 b) Supervisory Training Seminar - $200 7) Coilfilter Operator • a) Supervisory Training Seminar - $200 b) Coilfilter Training thru Komline-Sanderson - $250 50-064 Utilities Our average electricity consumption has been: • 480,600 KWH for last twelve months 452,133 KWH for fiscal year '81-'82 I anticipate no substantial increase in consumption so I am basing cost estimate on using 483,300 KWH. According to Stu Thomas with Ozarks Electric we can expect the following charges: 122,400 KWH @ $0.0382 = $4,675.68 360,900 KWH A 0.0235 = 8,481.15 816 @ $10.95 = 8,935.20 Demand charge thru Oct. '83 816 @ 12.95 = 10,567.20 Demand charge from Nov. '83 thru July '84 10,159.20 Average demand charge -0- ECAC $23,316.03 040-488 POLLUTION CONTROL PLANT Explanation of Accounts Continued 50-064 Utilities Continued $23,316.03 932.64 4% tax TOTAL $24,248.67 per month This would figure to $291,000.00 for '83-84. The total for gas and electricity would be $302,000, for 83-84::• 50-080 Buildings and Grounds Maintenance Fix breakroom floor $ 1,500.00 Patch holes in drives 300.00 Gravel for roads to burial areas 5,000.00 Culverts 1,000.00 Cutting drain channels 500.00 Ceiling for maintenance office 500.00 Flashing for roof 2,000.00 Normal expense, paint, seed, etc. 5,000.00 $15,800.00 50-083 Vehicle Maintenance - The following assumptions are being made: 1) We will replace dump truck number 363 2) We will replace forklift number 365 3) We need to keep our John Deere 310A number 369 rather than selling it at the auction this fall. This is needed for road building, drainage work, etc. that cannot be done by our new machine becase it is needed almost continuously just to keep up with the need for for ditch. At this time I do not see the need for two backhoes beyond the fall of '86, and we believe 369 will easily last that long with only normal expense for upkeep. For '82-'83 I expect to spend: $16,000.00 Shop charges 7,000.00 Fuel charges $23,000.00 TOTAL With the new vehicles we have we expect this to be less for '83-'84. Our estimate is $20,000.00. CAPITAL SCHEDULE - SEE CAPITAL BUDGET FOR DETAILS '' n n HATER AND SEWER FUND POLLUTION CONTROL PLANT 040-488 CAPITAL MISCELLANEOUS 99-051 PROFESSIONAL SERVICES 99-110 BUILDING COST 99-121 CONSTRUCTION CF POLLUTION CONTROL PLANT 99-200 VEHICLES AND EQUIPMENT TOTAL MISCELLANEOUS GRAND TOTAL POLLUTION CONTROL PLANT CAPITAL ACTUAL BUDGETED 1981-82 1982-83 $ -0- $ -0- $ -0- -0- -0- -0- 53,234 134,650 53,234 134,650 ESTIMATED BUDGETED 1982-83 19x3-84 -0- E 48,000 -0- 750,000 -0- 1,550,000 99,022 105,300 99,022 2,453,300 4 53,234 8 134,650 $ 99,022 E 2,453,300 WATER AND SEWER FUND CtSTONER ACCOUNTING AND COLLECTION 040-489 ACTUAL BUDGETED 1981-82 1982-83 OPERATIONS METER READING ESTIMATED BUDGETED 1982-83 1983-84 56-001 SALARIES AND WAGES 4 50,843 S 63.082 $ 57,5DO $ 62,868 56-002 COST ALLOCATION 30,278 52,722 52,722 11,645 56-009 OFFICE SUPPLIES AND PRINTING 182 130 1,250 1,400 56-010 MINOR EQUIPMENT 861 1,200 1,200 500 56-048 TRAVEL AND TRAINING 100 -0- -0- -0- 56-065 INSURANCE VEHICLES & BUILDINGS 85 -0- 260 300 56-080 BUILDINIG'AND GROUNDS MAINTENANCE 58 100 80 100 56-082 RADIO MAINTENANCE 677 600 600 550 :.6-083 VEHICLE AND MACHINE MAINTENANCE 5,169 6,600 6,600 7,500 TOTAL METER READING 88,253 124,434 120,212 84,8633 CUSTOMER ACCOUNTING & COLLECTION 57-001 SALARIES AND WAGES 52,829 55,387 52,000 59,071 57-002 COST ALLOCATION 82,357 42,387 42.387 10,960 57-009 OFFICE SUPPLIES AND PRINTING 3,265 3,700 4,500 3,500 57-010 MINOR EQUIPMENT 1,558 1,600 1,600 1,600 57-044 PUBLICATIONS AND DUES 133 150 300 300 57-048 TRAVEL AND TRAINING 317 250 250 250 57-049 POSTAGE 28,720 30,000 35,000 37,190 57-051 PROFESSIONAL SERVICES 73,172 83.000 55,000 55,000 57-052 AUDIT EXPENSE 4,825 10,000 13,800 14,600 57-063 TELEPHONE EXPENSE 3,110 3,200 3,200 3,200 57-070 COLLECTION EXPENSE 745 2,000 2,700 2,700 57-080 BUILDING AND GROUNDS MAINTENANCE -0- 100 100 200 57-081 OFFICE MACHINE MAINTENANCE 212 300 300 300 57-083 VEHICLE AND MACHINE MAINTENANCE 5,695 6,400 5.500 7.200 57-100 MISCELLANEOUS EXPENSE 440 800 500 500 57-106 BAD DEBT EXPENSE 21,942 19.000. 19.000 20,000 TOTAL CUSTOMER ACCOUNTING & C LLECTION 279,320 258,274 236,137 216,571 INVENTORY 59-001 SALARIES AND WAGES 17,196 20,216 18.000 19,924 59-002 COST ALLOCATION -0- -0- -0- 3,768 59-009 OFFICE SUPPLIES AND PRINTING -0- -0- 250 200 59-010 MINOR EQUIPMENT -0- -0- -0- 625 59-025 CONSTRUCTION MATERIALS -0- -0- -0- 600 59-081 OFFICE MACHINE MAINTENANCE -0- 0 45 60 TOTAL INVENTORY 17.196 20.216 18,295 25.177 TOTAL OPERATIONS 384,769 402924 374,644 326.611 WATER AND SEWER FUND CUSTOMER ACCOUNTING AND COLLECTION CONTINUED - 040-489 ACTUAL BUDGETED 1981-82 1982-83 MAINTENANCE METERS 72-001 SALARIES AND WAGES 72-002 COST ALLOCATION 72-004 OFFICE SUPPLIES 72-010 MINOR EQUIPMENT 72-025 CONSTRUCTION MATERIALS 72-048 TRAVEL AND TRAINING 72-080 BUILDING AND GROUMDS MAINTENANCE 72-083 VEHICLE AND MACHINE MAINTENANCE TOTAL MAINTENANCE TOTAL OPERATIONS AND MAINTENANCE BEFORE DEPRECIATION DEPRECIATION 85-105 DEPRECIATION EXPENSE GRAND TOTAL CUSTOMER ACC&PITING AND COLLECTION ESTIMATED BUDGETED 1982-83 1983-84 32,056 39,424 37,400 43,978 8,478 30,827 30,827 7,878 142 150 150 225 206 275 275 250 4,431 6,200 7,200 7,800 -0- -0- -0- -0- -0- 75 75 100 1,753 900 860 1,100 47,066 77,851 76,787 61,331 431,835 480,775 451,431 387.942 34,960 39,465 37,649 42,216 $ 466,795 $ 520,240 $ 489,080 f 430,158 WATER AND SEWER FUND CUSTOMER ACCOUNTING AND COLLECTION 040-489 PERSONNEL SCHEDULE NUMBER OF EMPLOYEES PRESENT 1982-83 1983-84 ANNUAL SALARY Water Meter Service Foreman 1 1 $ 19,022 Water Meter Maintenance - Foreman 1 1 16,879 Meter Repair Person 1 1 11,290 Meter Reader II 2 2 26,822 Meter Reader I 1 1 10,600 Utility Service Representative 2 2 33,225 Warehouse Manager 1 1 15,769 Clerk III 10 10 10,874 Overtime 8,500 Fringe Benefits 24,432 Contingency 8,428 TOTAL SALARY 185,841 *Cost Allocation 34,251 GRAND TOTAL $ 220,092 * Cost Allocation is lower this year because it is budgeted in each Department of Water and Sewer instead of just Customer Accounting and Collection and Administration and Engineering. 30 WATER AND SEWER FUND CUSTOMER ACCOUNTING AND COLLECTION 040-489 EXPLANATION OF ACCOUNTS 56-010 Minor Equipment • Includes: 24" Meter Reading Tubes (12) $ 100.00 • External Speaker (1) 75.00 Miscellaneous Tools 325.00 $ 500.00 57-010 Minor Equipment Includes: Map Rack (1) Caution Light Tool Box Cl) Electronic Ca Miscellaneous $ 415.00 & Mounting Bar (1) 500.00 125.00 lculator (2) 450.00 Tools 110.00 $1600.00 57-044 Publications and Dues Includes: AWWA Membership Dues (2) $ 100.00 City Directory (2) 200.00 $ 300.00 57-048 Travel and Training Reflects the cost of miscellaneous AWWA and ?CA trips. 57-049 Postage Reflects the cost of mailing out water bills, past due notices, and miscellaneous mail with a 15% increase as of March 1984. 57-051 Professional Services Reflects Data Processing charge for water bills. 57-052 Audit Expense Reflects the cost of an independent audit plus a 6% cost increase per professional service contract. 31 WATER AND SEWER FUND CUSTOMER. ACCOUNTING AND COLLECTION 040-489 CONTINUED EXPLANATION OF ACCOUNTS 57-070 Collection Expense Reflects cost of private collection agency to collect unpaid water and sewer bills and returned checks. .. 57-106 Bad Debt Expense Reflects unpaid bills and returned checks that are not collectable. 59-010 Minor Equipment Includes: Electronic Calculator (1) $ 225 Battery for Forklift (1) 150 Office Chairs (3) 150 Miscellaneous Tools 100 $ 625 72-010 Minor Equipment Includes: Card File Cabinet $ 50 Miscellaneous Tools 200 $ 250 72-025 Construction Materials Reflects the cost of parts and outside labor charges for water meters. Also reflects the cost of materials for raising meters in meter boxes, replacing or re- pairing meter box lids, installing or replacing water meters, and installing or.repairing remote reading systems. CAPITAL SCHEDULE - SEE CAPITAL BUDGET FOR DETAILS I CAPITAL MISCELLANEOUS 99-110 BUILDING COST 99-200 VEHICLES AND EQUIPMENT 99-225 WATER METERS TOTAL MISCELLANEOUS GRAND TOTAL CUSTOMER AUX•UNT NG AND CALLECTICPW CAPITAL WATER AND SEWER FUND CUSTOMER ACCOUNTING AND COLLECTION 040-489 ACTUAL BUDGETED 1981-82 1982-33 ESTIMATED 1982-33 BUL'GETED 1983-84 $ 14,229 $ 10,000 4 7,200 $ 32,800 -0- 26,325 10,000 1,000 21,904 27,635 26,000 25,750 36,133 63,960 43,200 59,550 4 36,133 $ 63,960 $ 43,200 $ 59,550 F3r, - Water and Sewer Fund CUSTOMER ACCOUNTING AND COLLECTIONS 040-489 NARRATIVE OBJECTIVE Customer Accounting and Collections is under the supervision of the Finance Department. This section consists of three divisions; Meter Reading, Business Office, and Warehouse. The Meter Reading Division: consists of a Meter Service Foreman, Customer Service Representatives, Meter Maintenance Foreman, Meter Repairman, and Meter Readers I & II. This division is responsible for assigning account numbers to new water, sewer and sanitation accounts, turn -on orders, turn-off orders, delinquent accounts, meter test orders, re -reads, meter changeouts, meter maintenance, meter testing, meter box and lid maintenance, installing and maintaining remote reading systems, meter reading, and customer service related problems. At the end of fiscal year 1982-83 there will be approximately 14,300 active and inactive water and sewer accounts. This 14,300 active and inactive water and sewer accounts will include approximately 830 active and inactive growth area water accounts. At the end of fiscal year 1982-83, the Meter Reading Division will work approximately 4500 turn -on orders, 4100 turn-off orders, 150 test orders, 5800 re -reads, 850 meter changouts, 5800 miscellaneous jobs, 2100 delinquent accounts, 550 meter repairs, 1100 meter tests, and 165,100 meter reads. At the end of fiscal year 1983-84, there will be approximately 14,500 active and inactive water and sewer accounts. This 14,500 water and sewer accounts will include approximately 880 active and inactive growth area water accounts. At the end of fiscal year 1983-84, the Meter Reading Division will work approximately 4600 turn - on orders, 4200 turn-off orders, 200 test orders, 5900 re -reads, 450 meter changeouts, 5300 miscellaneous jobs, 2100 delinquent accounts, 450 meter repairs, 300 meter tests, and 165,800 meter reads. The Business Office Division consists of Business Office Manager, Clerk V, Clerk III, Cashiers, and PBX Operator/Receptionist. This division is responsible for receiving water, sewer, and sanitation payments from customers; receiving and pro- cessing turn -on, turn-off, and transfer orders; answering customer questions about water, sewer, and sanitation bills; processing -of final bills and deposit refund checks; dis- patching turn -on, turn-off, and reconnect orders to the meter division; updating delinquent account list; making corrections in water, sewer, and sanitation bills; balancing and auditing daily cash receipts; preparing file maintenance, and meter reading books for data processing; preparing end of month reports and summaries; and operating switchboard. At the end of fiscal year 1982-83, the Business Division will have received and processed approximately 162,000 water, sewer, and sanitation payments; 8600 turn -on, turn-off, and transfer orders; 2200 correct account orders; 700 meter test orders and re -check reading orders; 900 meter service orders; 13,450 miscellaneous receipts; and 750 return checks. At the end of fiscal year 1983-84, the Business Office Division will receive and process 163,000 water, sewer, and sanitation payments; 8800 turn -on, turn-off, and transfer orders; 2300 correct account orders; 800 meter test orders and re -check reading orders; 500 meter service orders; 15,000 miscellaneous receipts; and 850 return checks. The Warehouse Division consists of a Warehouse Manager. This division orders, inventories, issues, and receives material used in the operation of the Water and Sewer Department. 34 WATER MD SEDER FUND ADMINISTRATION AND ENGINEERING 040-490 50-001 SALARIES AND WOES $ 50-002 COST ALLOCATION 50-009 OFFICE SUPPLIES AND PRINTING 50-010 MINOR EQUIPMENT 50-012 CHEMICALS 50-040 PUBLIC NOTIFICATION 50-041 CLOTHING ALLOWANCE 50-044 PUBLICATIONS AND DUES 50-048 TRAVEL AND TRAINING 50-051 PROFESSIONAL SERVICES 50-063 TELEPHONE EXPENSE 50-064 UTILITIES 50-065 INSURANCE - VEHICLE AND BUILDING 50-066 INSURANCE - HEALTH 50-067 INSURANCE - SELF 50-068 PENSION CONTRIBUTION EMPLOYER 50-071 UNEMPLOYMENT INSURANCE 50-072 SOCIAL SECURITY TAXES 50-075 RENT 50-081 OFFICE MACHINE MAINTENANCE 50-082 RADIO MAINTENANCE 50-083 VEHICLE AND MACHINE MAINTENANCE 50-100 MISCELLANEOUS EXPENSE 50-120 E.P.A. GRANT REIMBIJ SABLE TOTAL OPERATIONS TOTAL OPERATIONS & MAINTENANCE BEFORE DEPRECIATION DEPRECIATION ACTUAL BUDGETED 1981-82 1982-83 ESTIMATED BUNTED 1982-83 1983-84 99,157 $ 138,485 $ 115,000 $ 140,800 71,130 119,189 119,189 29,878 8,891 8,880 8,100 4,750 1,209 800 800 775 -0- -0- 100 120 219 500 500 300 5,230 6,600 6,600 7,000 1,404 1,500 1,200 1,200 6,874 2,500 3,800 2,200 285,034 317,000 250,000 65,000 3,134 4,100 3,800 3,800 -0- -0- -0- -0- 10,529 12,000 9,357 10,000 3,503 3,840 3.850 4,060 14,557 2,000 -0- -0- 9,885 5,200 4,561 5,700 1,173 3,000 1,000 1,000 8,298 9.280 7,705 9,430 11,000 11,000 11,000 11,000 138 200 100 150 242 250 250 200 1.087 2,000 1,800 2,000 172 500 600 500 -0- - -0- -0- -0- 542,866 648,824 549,312 300,063 542,866 648,824 549,312 300,063 85-105 DEPRECIATION EXPENSE .2,388 2,420 2,356 5.062 GRAND TOTAL ADMINISTRATION & ENGINEERING$ 545,254 $ 651,244 $ 551,668 $ 305,125 c WATER AND SEWER FUND ADMINISTRATION AND ENGINEERING 040-490 PERSONNEL SCHEDULE NUMBER OF EMPLOYEES PRESENT 1981-82 1982-83 1983-84 ANNUAL SALARY City Engineer 1 1 1 $ 31,000 Assistant City Engineer 1 1 1 25,000 Chief Draftsman 1 1 1 16,800 Draftsman I 1 1 1 12,900 Utility Service Inspector 1 1 1 14,300 Engineering Aide 1 1 1 13,600 Clerk V 1 1 1 13,600 Land Agents 2 2 2 6,000 TOTAL SALARY 9 g g 133,200 Contingency 7,600 *Cost Allocation 29,900 GRAND TOTAL $ 170,700 *Cost Allocation is lower this year because it is budgeted in each Department of Water and Sewer instead of just Customer Accounting and Collection and Administration and Engineering. WATER AND SEWER FUND ADMINISTRATION AND ENGINEERING 040-490 . EXPLANATION OF ACCOUNTS 50-002 Cost Allocation It is 21.22% of Administration and Engineering salaries only. This year, cost allocation is spread to all departments of Water and Sewer, therefore, Administration and Engineering budget is lower. 50-009 Office Supplies and Printing Includes: Purchase of office supplies (for T&D and SM&C also), zerox charges, maps, reproduction costs, etc. 50-010 Minor Equipment Includes: 1" X 2" X 18" Stakes $ 50.00 Chlorine Test Kit 275.00 Map Stand 350.00 Surveyors Chain 50.00 Test Gauges 100.00 Miscellaneous 150.00 $ 975.00 50-044 Publications and Dues Includes dues to AWWA ; :" the WPCF, Water and Sewer Licenses, and Trade Journal subscriptions. 50-048 Travel and Training Includes: Two persons to AWWPCA short school at Hot Springs. $ 600.00 Northwest District meeting at Fayetteville. 200.00 Regional AWWA meeting 800.02 Miscellaneous Meetings 600.00 $ 2,200.02 50-051 Professional Services Includes: Rebudget for Lake Fayetteville Dam Study $ 50,000.00 Northwest Arkansas Regional Planning Commission Dues 5,000.00 Miscellaneous 10,000.00 •$ 65,000.00 CAPITAL SCHEDULE - SEE CAPITAL BUDGET FOR DETAILS 3r WATER AND SEWER FWD ADMINISTRATION AND ENGINEERING 040-490 - ACTUAL BUDGETED ESTIMATED BUDGETED 1981-82 1982-83 I982-83 1983-84 CAPITAL MISCELLANEOUS 59-121 CONSTRLCTION OF POLLUTION $ -0- $ 440,000 $ -0- $ -0- CONTROL PLANT 99-200 VEHICLES AND EQUIPMENT -0- 30,000 -0- 40,600 TOTAL MISCELLANEOUS 0 470,000 0 40,600 GRAND TOTAL ADMINISTRATION AND ENGINEERING CAPITAL $ 0 $ 470,000 $ 0 1 40,600 n ; • 3R WATER AND SEWER FUND DEBT SERVICE RESERVE 040-492 ACTUAL BUDGETED ESTIMATED BUDGETED 1981-82 1982-83 1982-83 1933-84 DEBT SERVICE 35-101 PAYING AGENTS' FEES f 582 $ 900 $ 582 $ 582 35-102 INTEREST EXPENSE 510,989 463,068 460,809 446,656 35-134 BOND DISCOUNT AMORTIZATION 20,654 20,654 20,654 20,654 TOTAL DEBT SERVICE EXPENSE $ 532,225 $ 484,622 f 482,045 $ 467,892 7 r. •:''c:' WATER and SEWER CAPITAL BUDGET 1983 - 1984 SCHEDULE CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND CAPITAL REVENUE AND EXPENDITURE SUMMARY FOR THE YEARS ENDED JULY 31, 1984, 1983, AND 1982 ACTUAL BUDGETED ESTIMATED BUDGETED 1981-82 1982-83 19.32-83 1983-84 CONTRIBUTIONS IN AID OF CONSTRUCTION EPA STUDIES GRANTS $ -0- $ 270,100 $ -0- - S 158,900 STATE HIGHWAY - UTILITY RELOCATION GRANTS 186,798 16,845 -0- -0- WATER CONNECTION FEES 21,100 23,000 55,000 60,000 RURAL WATER CONNECTION FEES 10,200 10,000 15,000 15,000 SEWER CONNECTION FEES 18,700 20,570 40,000 50,000 CONTRACTOR CONTRIBUTIONS -0- 10,000 f 433,000 *1 210,000 MAIN EXTENSION FEES 13,047 13,000 6,5R%) 0 TOTAL CONTRIBUTIONS IN AID OF CONSTRUCTION $ 249,845 $ 363,515 549,580 493,900 CAPITAL EXPENDITURES WATER SUPPLY AND TREATMENT $ 35,270 $ 0 0 $ 0 TRANSMISSION AND DISTRIBUTION 371,525 820,300 801,550. 285,550 R MAINTENANCE AND COLLECTION 329,010 463,300 207,600 451,500 POLLUTION CONTROL PLANT 53,234 134,650 99,022 2,453,300 CllSTOMER ACCOUNTING AND COLLECTION 36,133 63,960 43,200 59,550 ADMINISTRATION AID EN INEERING 0 470,000 0 40,600 TOTAL CAPITAL EXPENDITURES $ 8'25,172 $ 17952,210 $ 1,151,372 $ 3,290,500 *$10,000 OF THIS FIGURE IS CASH, AND $423,000 IS DONATED ASSETS. **$1Q, 000 OF THIS FIGURE IS CASH, AND $200,000 IS DONATED ASSETS. •.1 T .11 as St MISCELLAMECUS 99-220 FLUORIDATION TOTAL MISCELLANEOUS GRAND TOTAL WATER SLFPLY AND DISTRIBUTION CAPITAL • ACTUAL 1981-82 E 35,270 $ 35,270 $ 35,270 $ -0- $ -0- $ -0- 0 0 0 0 S 0 $ 0 41 T I •' E ! 1 1.1 a i 71 i.l CAPITAL • WATER SERVICE CONNECTIONS 89-001 SALARIES AND WAGES E - 16,840 $ 22,000 f 21,400 f 35,650 89-025 CONSTRUCTION MATERIALS 16,519 22,000 16,000 17,600 89-083 VEHICLE & MACHINE MAINTENANCE 5,794 . 11,000 7,000 8,000 89-100 MISCELLANEOUS -0- -0- -0- -0- TOTAL WATER SERVICE CONNECTION 39,153 •55 000 44,400 61,250 GROWTH AREA CONNECTIONS 90-001 SALARIES AND WAGES 4,217 6,000 4,900 7,100 90-025 CONSTRUCTION MATERIALS 1,576 2200 2,000 2,100 90-083 VEHICLE & MACHINE MAINTENANCE 1,371 2,500 1,750 2,000 90-100 MISCELLANEOUS -0- -0- -0- -0- TOTAL GROWTH AREA CONNECTIONS 7,164 10,700 8,650 11,200 / WATER MAINS 91-001 SALARIES AND WAGES 28,750 40,500 47,500 53,000 91-025 CONSTRICTION MATERIALS 51,319 53,700 45,000 80,500 91-054 CONTRACT SERVICES 223,534 572,000 570,000 0 91-083 VEHICLE & Pt4CHINE MAINTENANCE 4,505 10,300 16,000 13,500 91-100 MISCELLANEOUS � -0- -o- -0- TOTAL WATER MAINS 308,118 676,500 678,500 147,000 MISCELLANEOUS 99-200 VEHICLES AND EQUIPMENT 10,567 53,100 49,000 46,100 99-210. EASEMENTS 6,523 25,000 21,000 20,000 TOTAL MISCELLANEOUS 17,090 78,100 70,000 66,100 GRAND TOTAL TRANSMISSION AND DISTRIBUTION CAPITAL $ 371,525 $ 820,300 f 801,550 S 285,550 • WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION I. CAPITAL ACCOUNT EXPLANATIONS 89-001 Water Service Connections -100 These items are estimated from our 1982-83 experience. We would expect to make about 275 new taps.. this year. 90-001 Growth Area Connections -100 These items are estimated from our 1932-83 experience. 91-001 Water Mains -100 See explanation of projects. 99-200 Vehicles and Equipment Backhoe - Loader (Replacement) $ 35,000 Service Truck (Replacement, 313) 10,000 Two-inch Drill Bit - 500 Air Spade (New) TOTAL 600 $ 46,400 99-210 Easements Includes settlement of prior condemnations and acquisition of easements on new projects. WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION 040.486 EXPLANATION OF PROJECTS 1. Booster Station Improvements, Hwy 45 East $ 4,750 The purpose of this project is to provide flow monitoring and recording for the station. Also we will monitor and record suction and discharge pressure. This information will help us in determining the performance of the booster station. 2. Starr Drive Water Line Extension $ 58,520 This project involves the construction of approximately 5000 ft. of 8" water line from Huntington Subdivision on Starr Drive south to an 8 -inch line at Canvas Mountain Subdivision. The purpose of the project is to provide an additional tie from Hwy 16 East and Hwy 45 East. We have experienced considerable low pressure problems on 45 East in the past and this line should alleviate those problems somewhat. Another purpose of the extension is to strengthen the east growth area system. 3. Fox Hunter Road Extension $ 43,500 This project involves the construction of a 6 -inch water line from the Pollution Control Plant on Fox Hunter Road south to a 6 -inch line on Wyman Road. The purposes of this line are: 1) Aid in relieving low pressure problems on Hwy 45 East, 2) Provide a 2 -way supply of water to the Pollution Control Plant, and 3) Further strengthen the east growth area system. 4. Booster.Pumps, Ed Edwards Road $ 2,300 There are three water service customers on Ed Edwards Road who -have water pressure problems at certain times of the year. This problem has developed gradually over a number of years of increasing use in that area. The purpose of this project is to provide this area with an individual pump so that adequate service can be provided. This would be in 44 WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION 040.486 EXPLANATION OF PROJECTS (CONTINUED) lieu of installing a main line booster costing $ 15,000.00. 5. Miscellaneous Projects . $ 34,500.00 Included in this item are taps and crossings that may be required prior to street improvements, any carryover work that might be required on the Gregg Street water relocation project, and short water line extensions. WATER PROJECTS SUMMARY 040-486 • PROJECT LABOR EQUIPMENT MATERIALS TOTAL COST 91 00 91-083 91-025 1. Booster Station Improvements Force Account $ 1,450 $ 300 $ 3,000 $ 4,750 2. Starr Drive Extension Force Account 18,000 4,500 36,000 58,500 3. Fox Hunter Road Extension Force Account 14,500 4,00O 25,000 43,500 4. Booster Pumps Ed Edwards Road Force Account 700 200 1,500 2,400 5. Miscellaneous Projects Force Account 18,350 4,500 15,000 37,850 $ 53,000 $ 13,500 $ 80,500 $ 147,000 d� WATER AND SEWER FW1D SEWER MAINTENANCE AND COLLECTION 040-487 ACTUAL IAI TED 1981-82 1982-83 CAPITAL SEWER NAPS 95-001 SALARIES AND WAGES 95-025 CONSTRUCTION MATERIALS 95-054 CONTRACT SERVICES 95-083 VEHICLE & MACHINE MAINTENANCE TOTAL SEWER MAIMS SEW C 4NECTIONS 96-001 SALARIES AND WAGES 96-025 CONSTRUCTION MATERIALS 96-054 C 4TRACT SERVICES 96-083 VEHICLE & MACHINE MAINTENANCE TOTAL SEWER CONNECTIONS MISCELLANEOUS 99-200 VEHICLES AND EQUIPMENT 99-210 EASEMENTS TOTAL MISCELLANEOUS GRAND TOTAL SEWER MAINTENANCE AND C LLECTICW CAPITAL $ 38,984 $ 9,273 169,799 7,130 225,186 36,800 $ 27,500 260,000 13,000 ESTIMATED 1982-83 28,000 $ 12,500 70,000 10,500 121,000 BUDGETED 1983-34 15,597 22,000 16,900 38,000 10,323 14,000 7,500 10,000 3,987 -0- -0- -0- 5,226 10,000 6,200 7,500 35,133 46,000 30,600 55,500 18,270 58,000 53,000 81,000 N 50;421 20,000 3,000 10,000 68,691 78,000 56,000 91,000 $ 329,010 $ 463,300 $ 207,600 $ 451,500 4 WATER AND SEWER FUND SEWER MAINTENANCE AND COLLECTION CAPTIAL EXPLANATION OF ACCOUNTS 95-001 Sewer Mains -083 See explanation of projects. 96-001 Sewer Connections -083 These items are estimated from our 1982-83 experience expect to make about 200 new taps this year. 99-200 Vehicles and Equipment Backhoe-loader (Replacement, 338) $ 55,000 Service Trucks, 2 (Replacement, 334, 340) 20,000 Lawn Mower (Replacement) 1,000 Sewer Tapping Machine (Replacement) 5,000 $ 81,000 99-210 Easements Includes settlement of prior years condemnation: aquisitions of easements for new projects. a WATER AND SEWER FUND SEWER MAINTENANCE & COLLECTION CAPITAL EXPENDITURES 040.487 EXPLANATION OF PROJECTS 1 & 2. 3. 4. Sewer Rehabilitation (Force Account .$_:32.000_ and- Contract i 215,000 This project is a carryover from last year's Budget. The purpose of the project is to demonstrate the feasibility and effectiveness of the repair of inflow sources identified by the 1976-77 sewer system study. A contract is to be awarded in June for a portion of the work. The force account portion of the work will begin in June also. The 1982-83 Budget included $ 58.,800 and $ 260,000 for force account and contract work respectively. Other rehabilitation work will be done by force account and charged out under maintenance of sewer mains. Miscellaneous Projects $ 28,000 This includes short extensions, taps prior to street improvements, and crossings prior to street improvements. Included in these projects would be any carryover work in connection with the Gregg Street Sewer relocation project. Industrial Park Sewer $ 30,000 The purpose of this project is to serve a part of the Industrial I Park on City Lake Road (Hwy. 156). A new industry is being located at that point. A part of the cost of this project is being funded by the Fayetteville Industrial Development Commission. This amount reflects only the City's share of the cost of this project. I. Q 49 i:!a • SEWER PROJECTS SUMMARY 040-487 PROJECT LABOR EQUIPMENT 91-001 91-083 1. Sewer Rehabilitation Force Account (Carryover from 1982-83) $ 18,000 $ 5,000 2. Sewer Rehabilitation Capital (Carryover from 1982-83) Contract —0— —0- 3. Miscellaneous Force Account MATERIALS TOTAL 91-025 $ 9,000 $.; 32,000 -0- $ 215,000 $ 18,000 $ 4,000 $ 6,000 $ _ 28,000 4. Industrial Park Sewer Capital -0- -0- -0- $ 30,000 $ 36,000 $ 9,000 $ 15,000 $ 305,000 if) WATER AND SEWER FUND POLLUTION CONTROL PLANT 040-488 ACTUAL BUDGETED ESTIMATED BUDGETED 1981-82 1982-83 1982-83 1983-84 CAPITAL MISCELLANEOUS 99-051 PROFESSIONAL SERVICES $ -0, . f ; .: 0 S . 0 $ ,' „48,000 99 110 1#JILDING CS� T -I-j" . -0 ; • 0 -0 150,000 1. �. ,RPF�^0 99-121 CONSTRUCTION CF POLLUTION ' > CONTROL PLANT .0 -0 0 1,550,000 99,200 VEHICLES AND EQUIPMENT ' ` 53,234 134,550 99,022 105,300 TOTAL MISCELLANEOUS - 4. 53,234` ` 134,55099,0'22 Ja r'a ' GRAND TOTAL POLLUTION CONTROL •- ' PLANT CAPITAL $ 53,234 f 134,650, f ""99022 f. 2,'4.53,300 ry • a WATER and SEWER FUND POLLUTION CONTROL PLANT. 040-488 Explanation of Accounts CAPITAL 99-051 Professional Services -.Engineering, plans and specifications of Aeration Facilities - $48,000 99-110 Building Costs - Installation of Aeration Faciliti.st $ 750,000, 99-121 Construction of Pollution Control Plant - Step II Engineering which includes plans and specifications. $1,550,000**- 5 - *If the EPA does not participate in the project it may not be feasible to do because of the cash flow situation. **EPA will reimburse the City for most of this cost but not until Step III Grant is approved. Therefore the City must be able to cover these costs up front. 99-200 Vehicles and Equipment Extraction Rack $ 900.00 TOG Analyzer . 15,000.00 Typewriter 1,000.00 Dump Truck H. 50,000.00. Forklift 18;000.00 `•`' Computer 6,900.00 Copier 2,500.00 D.O. Meter 650.00 Telephone System 5,000.00 Hand-held Two-way FM Radio, budgeted in '82-'83 but couldn't be purchased 950.00 Vacuum Pump 1,000.00 Flex -shaft Grinder 1,000.00 Power Hack.Saw 750.00 Loading Dock Plate 750.00 900.00 TOTAL $105,300.00 !, CAPITAL MISCELLANEOUS 99-110 BUILDING COST 99-200 VEHILYES AND EQUIPMENT 99-225 WATER PETERS TOTAL MISCELLANEOUS GRAND TOTAL CUSTOMER ACCOlN1TING AND COLLECTION CAPITAL WATER AND SEWER Fly CUSTOMER ACC JNTING AND COLLECTION 040-489 ACTUAL BUDGETED 1981-82 1982-83 ESTIMATED BUDGETED 1982-83 1983-84 f 14,229 $ 10,00 f 7,200 f 32,80 -0- 26,325 10,000 1,000 .21,904 27,635 26,000 25,750 36,133 63,960 43,200 59,550 f 36,133 $ 63,960 $ 43,20 $ 59,550 +.w S. WATER AND SEWER FUND CUSTOMER ACCOUNTING AND COLLECTION 040-489 Explanation of Accounts Capital 99-200 Vehicles and Equipment - Reflects the cost of replacing • one 1978 LUV Pickup which has had to have a considerable amount of repair work done. This vehicle is on limited service. $ 7,800 Reflects the estimated cost of a communications system. This includes one extra frequency requested by the City Engineer, plus an increase due to changes in some of the communication equipment and inflation. 25,000 c 32'.830 99-110 Building Cost - Reflects the estimated cost to build one concrete slab 12 ft. x 60 ft. by 4 inches thick. (To be used for storing construction materials at the meter shop). 1,000 r 99-225 Water Meters - Purchase meters for change -outs and new connections. 25,750 Item 5/8" & 5/8" X 3/4" Water Meter - P.D. 1" Water Meter - P.D. 1;" Water Meter - P.D. 2" Water Meter - P.D. 2" Water Meter - Turbo 2" Water Meter - Comp 3" Water Meter - Turbo 3" Water Meter - Comp 4"_Water Meter - Turbo 4" Water Meter. - Comp 6" Water Meter - Turbo 6" Water Meter - Comp Generator Remote - P.D. Generator Remote - Turbo Generator Remote - Comp Total Water Meters No. Needed Unit Cost Total Cost 600 $ 33 $19,800 15 .90 1,350 4 210 840 1 320 320 0 425 0 1 640 640 1 590 590 1 940 940 1 1-,050 1,050 0 1,550 0 0 1,900 0 0 3,050 0 10 21 210 3 80 240 3 60 180 $25,750 - r WATER AND SEWER FUND ADMINISTRATION AND ENGINEERING 040-490 - ACTUAL BUDGETED ' 1981-82 1982-83 CAPITAL ESTIMATED 1982-83 IMISCELLANEOUS 99-121 CONSTRUCTION OF POLLUTION 4 -0- $ 440,000 f -0- $ -0- CO TROL PLANT I99-200 VEHICLES AND EQUIPMENT -0- 30,000 -0- 40,600 TOTAL MISCELLANEOUS 0 470,000 0 40,600 I GRAND TOTAL ADMINISTRATION AND ENGINEERING CAPITAL f- I 0 $ 470,000 f 0 $ _ 40,600 I Capital 99-200 WATER AND SEWER FUND Administration and Engineering 040-490 Explanation of Accounts Vehicles and Equipment - Rebudget of communication system $40,000 Drafting table 600 40,600 SANITATION FUND 1983 - 1984 TABLE OF CONTENTS 1 Projected Fund Equity -Schedule "A" Revenue and Expenses Summary -Schedule "B" I Statement of changes in Operating Fund Cash -Schedule. "C" Notes Revenue Detail I Sanitation Service Operations Personnel Schedule Sanitation Service Operations Explanation of Accounts Capital Budget I Capital Budget Explanation of Accounts Schedule of Capital Purchases -Sanitation Service Operations Projected for Five Years Residential Survey of cities PAGE 1 2 3 6-7 8 10 11-12 13 14-16 SCPEIIAE 'A° • CITY OF FAYETTEVILLE, ARKANSAS • SANITATION FUND FRD,ECTED AND EQUITY FOR THE YEARS ENDED JULY 31, 1984, 1983, AND 1982 1 .mac.. RETAINED CONTRIBUTIONS EA NINOS TOTAL BALANCE - JULY 31. 1982 $ 188,037 f 770,753 $ 958,790 PET INCOPE(SCNEIH)1.E B) 0 102,614 102,614 CONTRIBUTIONS 0 0 0 BALANCE - JULY 31, 1983 PET IPICM( CONTRIBUTIONS IVALANCE - JULY 31, 1984 I I I I I. I 188,037 873,367 1,061,404 SCtEIHKE B) 0 58,615 58,615 0 0 0 $ 188,037 $ 931,982 f 1,120,019 SCHEDULE °B° I CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND REVENUE AND EXPENSES SJIMRY IFOR THE YEARS ENDED JAY 31, 1984, 1983, AND 1982 ACTUAL ESTIMATED BUDGETED 1981-82 1982-83 1983-84 OPERATING REVEM1ES(050-31 ISANITATION FEES EXTRA PICK-UP FEES IMISCELLANEOUS TOTAL OPERATING REVENUES OPERATING EXPENSES(050-4) SANITATION SERVICE OPERATIONS NET OPERATING 1NCOME(LOSS) BEFORE DEPRECIATION LESS DEPRECIATION OF PROPERTY AND EQUIPMENT NET OPERATING INCONE(LOSS) NONOPERATINO I1 4ME(050-3) GAIN ON SALE OF EQUIPMENT, VEHICLES, AND BUILDING INTEREST INCOME TOTAL NONOPERATING REVENUES LOSS FROM DI9:ONTINUED ANIMAL SHELTER OPERATIONS NET INCOPE(LOSS) TO RETAINED EARNINGS(SCHEDLEE A) f 1,336.769 $ 1,471,884 f 1,475,184 3,992 2,300 2.500 149 200 220 1.340.910 1,474,384 1.477,904 1,127.419 1.308.147 1.347.999 213.491 166,237 129,905 (146,342> <128,123> (135,290> 67,149 38,114 (5,385) 15,000 5.500 9.000 51,901 55,000 - 55,000 66.901 64,500 64,000 Q6,623> 0 0 f 107,427 f 102,614 f 58,615 ' Schedule "C" . an _ • CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND STATEMENT OF CHANGES IN OPERATING FUND CASH FOR THE YEARS ENDED JULY 31, 1984, 1983, and 1982 CASH INVESTMENTS TOTAL BALANCE JULY 31, 1982 $60,440 $456,700 $517,140 I .• Operating Income (Loss) Before Depreciation 166,237 - 166,237 Other Revenue 64,500 - 64,500 Purchase of Investments {` (605,000) 605,000 ;:,_ Maturities of Investments .500,000 ((500,000) Increase in Accounts Rec. (( ) I Decrease in Accrued Interest 4,500 _ 4,500 Increase in Prepaid (300) (300) Increase in Local Inventory (14,013) ,(14,013) Increase in Accounts Pay...; I Decrease in Due to Other Funds (20,000) _ (20,000) Increase in Accrued Payroll 2,275 2,275 Purchase of Equipment C(103,601) (103,601) BALANCE JULY 31, 1983 $ 55,038 $ 561•,-700 $616,738 Operating Income (Loss) Before Depreciation $129,905 $129,905 Purchase of Investments (400,000) $400,000 Maturities of Investments 400,000 (400,000) .Purchase of Equipment (207,600) (207,600) Other Revenues 64,000_ 64,000 BALANCE JULY 31, 1984 41,343 ;. $561,700 $603,043: CITY OF FAYETTEVILLE, ARKANSAS • SANITATION FUND FOR THE YEARS ENDING JULY 31, 1984; 1983 and 1982 NOTES Basis of Accounting: The Sanitation Fund is an enterprise fund, and the records are maintaned on the Accrual Basis of Accounting. Fixed Assets and Depreciation: Property, plant and equipment are capitalized when purchased, constructed or contributed. Depreciation is provided using the straight-line method over the useful life of the related asset. Depreciation rates are summerized as follows: Estimated Useful Life Buildings and Structures 25 Years Machinery and Equipment 10 Years Vehicles 5 Years Furniture and Fixtures 10 Years Cash Flow: This year we will start with a $616,738 balance which will decrease to.'$603,043.. This is adequate but not excessive due to the large number of capital purchases needed in the next four years. Which includes the steam contracts, engineering for plans and specifications for the incinerator, construction of the incinerator, and normal replacement of sanitation trucks. The solid waste incinerator has an estimated cost of 12 million dollars. The Northwest Arkansas Resource Recovery Authority will purchase this either through a bond issue or by private industrial financing. Either way, the City will pay a fee to the Authority which will over a period of time, cover the Capital and Operational costs of the incinerator. Personnel: The budgeted personnel reflects for the third year a reduction in total personnel. This year the three part-time laborers were removed and only two laborers added. The budgeted Sanitation Operations Salaries and Wages reflects a 5.2% contingency for raises and promotions. Professional Services: This includes $150,000 for : Consulting services for construction and operation of the incinerator facility, steam purchases, waste supply, lease/use agreements as appropriate and other contracts required to complete the project; preparation of a.feasibility report to be included in the bond offering documents; and extra consulting fees for the project completion. It also includes $300 for physicals for new employees. Sanitation Pick-up Fees: This does not include a rate increase this year. The increase is due to growth. SCHEDULE °D° CITY OF FAYETTEVILLE, ARKANSAS SANITATION - REVENUE DETAIL - OPERATING, NONOPERATING, & CA.PITAL, FOR YEARS ENDING JULY 31, 1984, 1983, AND 1982 ACTUAL ESTIMATED BUSTED 1981-82 1982-83 1983-84 OPERATING REVENUES SANITATION FEES S 1,336,769 $ 1,471,884 $ 1,475,184 EXTRA PICK -!P FEES 3,992 2,300 2,500 MISCELLANEOUS AND OTHER 149 200 220 TOTAL OPERATING REVENUES 1,340,910 1,474,384 1,477,904 SALE (F EQUIPMENT 15.000 9,500 9,000 INTEREST INCOME 51,901 55,000 55,000 TOTALNUNOPERATING REVENUES 66,901 64,500 64,000 CAPITAL REVENUES CONTRIBUTIONS 0 0 0 TOTAL CAPITAL REVENUES 0 0 0 GRAND TOTAL 1 1,407,811 $ 1,538,884 $ 1,541,904 CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND FOR THE YEARS ENDING JULY 31, 1984, 1983, AND 1982 050-480 ACTUAL BUDGETED ESTIMATED BUDGETED 1981-82 1982-83 1982-83 1983-84 SANITATION SERVICE OPERATIONS PERSONNEL SALARIES 10-001 SALARIES & WAGES f 517,493 $ 540,483 $ 532,000 $ 575,263 10-002 COST ALLOCATION 115,600 118.412 118,412 122,071 10-066 HEALTH INSURANCE - 19,967 22,000 18,121 21,015 10-068 PENSION CONTRIBUTION 15,449 12,000 14,365 16.545 10-071 LNEMPLOYMENT INSURANCE 25 1,000 0 1,000 10-072 SOCIAL SECURITY TAXES 34,381 _ 37,238 35,644 38,545 TOTAL PERSONNEL SALARIES 702,915 731,133 718,542 774,439 MATERIALS & SUPPLIES 15-009 OFFICE SUPPLIES & PRINTING 83 300 175 300 15-010 MINOR EQUIPMENT 2,823 4,200 3,000 4,685 15-011 CLEANING SUPPLIES 851 900 1,900 2,160 15-012 CHEMICALS 384 150 100 150 TOTAL MATERIALS & SUPPLIES CONTRACTUAL SERVICES 20-040 PUBLIC NOTIFICATION 20-04! CLOTHING ALLOWANCE 20-044 ICES & PUBLICATIONS 20-048 TRAVEL & TRAINING 20-049 POSTAGE 20-OMMO DATA PROCESSING 20-051. PROFESSIONAL SERVICES 20-052 AUDIT EXPENSE 20-061 SOLID WASTE DISPOSAL 20-063 TELEPHONE EXPENSE 20-064 UTILITIES 20-065 INSURANCE - VEHICLES & BUILDING 20-067 INSURANCE - SELF 20-070 COLLECTION EXPENSE 20-100 MISCELLANEOUS EXPENSES 20-106 BAD DEBT EXPENSE 4,141 5,550 5,175 7,295 82 300 100 300 5,690 6,200 7,900 8.000 222 225 150 200 5,601 6,000 3,000 6,000 7,000 8,000 8,000 9,000 18,344 23,000 12,000 13,000 66,788 208,000 200,000 150,300 3,550 5,000 3,700 4,000 117,477 132,000 132,000 145,200 1,676 2,500 1,850 1,900 1,015 2,000 3,550 4,440 3,509 4,000 4,000 4,300 302 300 100 300 199 500 450. 475 425 1,000 300 1,000 596 0 1,000 1,200 TOTAL CONTRACTUAL SERVICES 232,476 399,025 378,100 349,615 CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND FOR THE YEARS ENDING JURY 31, 1984, 1983, AND 1982 CONTINUED 050-480 ACTUAL BUDGETED ESTIMATED BUDGETED 1981-82 1982-83 1982-83 1983-84 TOTAL SANITATION OPERATIONS - 939,532 1,135,708 1,101,817 1,131,349 MAINTENANCE 25-080 BUILDINGS & GROUNDS MINT. 400 8,500 5,000 5,000 25-081 OFFICE MACHINE MAINTENANCE 0 50 10 50 25-082 RADIO MAINTENANCE 1,091 1,600 1,320 1,600 25-083 VEHICLE & MACHINE MAINTENANCE 186,396 180,000 200,000 210,000 TOTAL MAINTENANCE 187,887 190,150 206,330 216,650 TOTAL SANITATION OPERATIONS & MAINTENANCE BEFORE DEPRECIATION (SCHEDULE 8) 1,127,419 1,325,858 1,308,147 1,347,999 DEPRECIATION 85-105 DEPRECIATION EXPENSE 146,342 128,123 128,123 135,290 TOTAL SANITATION SERVICE OPERATION $ 1,273,761 S 1,453,981 5 1,436,270 S 1,483,289 CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND PERSONNEL SCHEDULE NUMBER OF EMPLOYEES PRESENT 1982-83 1983-84 ANNUAL SALARY • Sanitation Superintendent 1 1 1 $ 23,687 Asst. Sanitation Superintendent 1 1 18,505 .Tender Truck Operators 5 5 75,233 Truck Drivers 13 13 149,360 Leadman 14 14 194,421 Laborer 4 6 62,602 Part-time 3 0 -0- Overtime-Clean-ups - - 11,000 Overtime -Other - - 9,900 Contingency - - 30,555 GRAND TOTAL 41 40 $575,263 SANITATION FUND .EXPLANATION OF ACCOUNTS 050-480 Acct. #10-001 9 Acct. #10-002 Acct. #15-009 Acct. #15-010 Salaries and Wages Includes a 10% contingency for 7 months to cover raises and promotions. Cost Allocation Reflects 21.22% of salaries. Office Supplies and Printing Cost of maintaining card file on accounts and other office supplies. Minor Equipment 100 Tote Barrells 5 Tarps for flatbed Miscellaneous $2,500.00 2,125.00 60.00 $4,685.00 Acct. #20-040 Public Notification Place ads in paper when department is closed due to holidays. Acct. #041 Acct. #044 Uniforms and Personal Equipment Weekly uniform cost plus rainsuits $8,000.00 Publications and Dues American Public Works Association - Civil Defense Acct #20-048 Travel and Training Includes trip to view incinerators and seminars for department head. Acct. #20-051 Professional Services ~".. Consulting services for construction and operation of the incinerator facility; steam purchase, waste supply, lease/use agreements as appropriate and other contracts required to complete the project; preparation of a feasibility report to be included in the bond offering documents; plus extra consulting fees for project completion. Also, $300.00 for physicals for new employees. Acct. #20-061 Solid Waste Disposal New contract as of April, 1983. $10,950.25 per month, plus $$1500.00 for clean-up. An increase in April, 1984 governed by Consumer Price Index. Acct. #25-080 Buildings and Grounds Maintenance Light repairs, general maintenance, and fence repairs. Acct. #25-082 Radio Maintenance Annual frequency repairs and general repairs. SANITATION FUND CAPITAL BUDGET CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND • CAPITAL BUDGET FOR THE YEARS ENDING JULY 31, 1984, 1983, AND 1922 ACTUAL ESTIMATED BUDGETED • 1981-82 1982-83 1983-84 CAPITAL - SANITATION SERVICE OPERATIONS 99-100 CAPITAL MISC£LLANEOUS f 0 f 1,235 4 30,000 99-200 VEHICLES.AND EQUIPMENT -• 168,713 104,614 177,600 TOTAL SANITATION OPERATIONS - CAPITAL I f 168,713 f 105,849 $ 207,600 I I • I I. SANITATION FUND • CAPITAL BUDGET EXPLANATION OF ACCOUNTS SANITATION SERVICE OPERATIONS Account #99-100 Capital - Miscellaneous - Rebudget Sanitation share of the communications system Account #99-200 Capital - Vehicles and Equipment - 4 chassis and pac'•mor bodies at $44,400 each. .. 1 177,600 - Y a tir t ?,r l _ May 2, 1983 Listed below are chassis and bodies which are to be cycled. By the time we go out for bids all these chassis and bodies will be five years old. By the time the new ones come in they will be almost six years old. The reason I added one more chassis and body from the pro -rated list for five years- is that we are discovering great engine difficulties with the small !t cylinder Detroit deisel. We are also encountering wheel cylinder • problems which we have corrected by going to air brakes on the trucks we ordered last year. Unit # to be Replaced: 422 Replace chassis and packer body $W.t,h00.00 1417 Replace chassis and packer body $ltlt,1t00.00 1t11t Replace chassis and packer body $1th,Lt00.00 415 Replace chassis and packer body $lt�t,1100.00 ITotal: $177,600.00 Rolling Stock for Account 050 Pro -Rated for the next 5 years. May 2, 1983 ,1983-1984 Replace 4 chassis and 4 bodies $177,600.00 Unit # 422-417-414-415 1984-1985 Replace 1 pick-up Unit # 401 $15,000.00 Replace 1 Tender Truck # 405 $127,600.00 Replace 1 chassis and i body, $48,400.00 $191,000.00 '1985-1986 1 additional tender truck $140,360.00 .; Replace 1 tender truck #402 $140,360.00 . 1 additional Pack-Mor •. $ 48,400.00 . $329,120.00 1986-1987 Replace 2 Tender truck Unit # 403-404 $308,792.00 1987-1988 . Replace 2 chassis and 2 bodies #410-413 $106,480.00 Grand Total $1,112,992.00 Divided by 5= �- $22T,598.40 This is a breakdown for the next five years as close as I can '. ._ determine what we will have to have. 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