HomeMy WebLinkAbout65-83 RESOLUTION•
RESOLUTION N0
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A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE A CONTRACT WITH.FAYETTE TREE AND TRENCH,
INC. FOR THE INSTALLATION OF FOURTEEN 400 WATT MAGNUSQUARE
HIGH PRESSURE SODIUM LIGHT FIXTURES ON 30 FOOT BRONZE
STEEL. STANDARDS ON MAPLE STREET AT A LUMP SUM PRICE OF
$35,814.91. -
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
That the Mayor and City Clerk are hereby authorized and
directed to execute a contract with:Fayette Tree and Trench,
Inc. for the installation of fourteen 400 watt magnusquare
high pressure sodium light fixtures on 30 foot bronze steel
standards on Maple Street at a lump sum price of.$35,814.91.
A copy of the contract authorized for execution hereby is
attached hereto, marked Exhibit "A", and made a part hereof.
PASSED AND APPROVED this / day of nv9y , 1983.
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By:
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City Cler
APPROVED:
Mayor
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CONTRACT
This contract executed thissoday of , 1983;
between the City of Fayetteville, Arkansas, hereinafter
called "the City," and Fayette Tree and Trench, Inc., hereinafter
called "the Contractor."
In consideration of the mutual covenants contained
herein, the parties agree as follows:
1. The Contractor agrees to furnish all labor, equip-
ment, and materials for the installation of fourteen 400
magnusquare high pressure sodium light fixtures on 30 foot
bronze steel standards with concrete base in conduit and
wired in accordance with the specifications and terms and
conditions incorporated herein and made a part hereof on
Maple Street from Arkansas Avenue to Garland Avenue. The
contractor shallcommence work on or before 217, ,z
1983; and shall complete all work by 1, 1983.
Time is expressly made of the essence of,this contract. In
contractor shall pay the City the sum of $:�g; - per day
as liquidated.damages, and not as a penalty, for each day
beyond' larrj / that all work is not completed.
2. The City agrees to pay the Contractor a lump sum
of .$35,814.91 for all labor, equipment,.and materials furnished
under this contract. Said sum shall be payable following
installation of the aforesaid light fixture and acceptance
thereof by the City.
3. The documents which comprise the contract between
the City and the Contractor consist of this contract and the
following documents attached hereto and made a part hereof:
(a) Terms and conditions of Bid No. 519 dated May,
1983;
(b) Minimum specifications for Bid No. 519 and addendum
to said specifications issued April 14, 1983;
(c) Exhibit "A" to Bid No. 519 (drawing reflecting
location of light fixtures);
the event all work is not completed by
the
•
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Bid of Fayette Tree and Trench, Inc.; and
Letter to City purchasing officer Sturman Mackey
dated May 19, 1983, from University of Arkansas,
Associate Vice Chancellor for Administration Tom
Dorre.
4. The contract documents constitute the entire
agreement between the City and the Contractor and may be
modified only by a duly executed written instrument signed
by the City and the Contractor.
5. The Contractor shall not assign his duties under
the terms of this agreement.
6. The Contractor shall at all times maintain in full
force and effect the following insurance:
(a) Workman's compensation insurance as required by
Arkansas law;
(b) Public liability insurance with such company and
in such amounts as are approved by the City.
7. The Contractor agrees to hold the City harmless,
and to indemnify the City against any and all claims for
property damage, personal injury or death arising from the
Contractor's performance of this contract.
IN WITNESS WHEREOF the parties have executed this
contract on the date first above written.
CITY OF FAYETTEVILLE, ARKANSAS
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ATTEST:
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..,•y Clerk
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Title:'
Mayor
FAYETTE TREE AND TRENCH, INC.
By:
Title: l2/„)
harciefryta
CITY OF FAYETTEVILLE, ARKANSAS
TERMS AND CONDITIONS
MAPLE STREET - STREET LIGHTING PROJECT
MAY, 1983
BID NO. 519
All prospective bidders are encouraged to inspect the entire project
area and become familiar with all conditions to be encountered.
2. It shall be the sole responsibility of the winning bidder to contact
all of the following named companies prior to beginning any work so
these people may physically locate .and mark on the ground, the location
and approximate depth of their respective utilities:
1. Joe Talley, Director, U.-zdf A. Physical Plant, 575-6160
2. Don Bunn, City Engineer, 521-7700
3. Clayton Powell, Street Superintendent,.521-7700
4. Warner Cable, L.-0. Ferguson, 521-7730
5. SWEPCO, Ivan Faulkner, 521-1800
6. Arkansas Western Gas, John Kehn or Kenneth Wagner, 521-5400
7. Bell Telephone, Roy Hawkins, 442-3170 or Dick Shaw, 442-3174
3. The bid submitted shall be a lump sum bid for a turn key job.
4. A five (5) percent good faith bid bond shall be posted with the bid to
assure that the winning bidder will execute a contract to perform the
work called for herein according to the plans and specifications.
Failure, or refusal to execute a contract. -within five -(5) days after
bid award shall be cause for liquidation of the bid bond in favor of the
rat
City and not in the form of a penalty.'
5. The winning bidder must post a 100 percent performance bond within
10 days after execution of the contract to assure that the work called
for herein is completed in a workman like manner and in accordance with
the plans and specifications.
-
These bonds may be posted in cash, cashiers check, certified check or
on a suretri bond issued by a company licensed to do business in the
State of Arkansas.
6. Bids will beacceptedonly from contractors licensed to do business
in the State of Arkansas. The contractors license number must be
written on the bid bond and on the outside of the bid envelope.
Where trenching takes place, a complete and thorough job of clean-up,
on a daily basis, must occur. Backfill of trenching performed in
soil shall be replaced with new top soil in a sufficient amount to
assure'athat when the back fill has settled, the settlement will end
up at existing grade. Also, grass seed shall be sown over the back-
fill area immediately after new soil has been placed in the trench.
Page 2
8. All work called for under this bid invitation shall be performed
under the requirements of the Fayetteville Code of Ordinances and
applicable statutes and regulations.
9. All work shall be inspected by the City Inspection Department prior
to any backfill.
10. Bids received after the date and time set for receiving bids will
not be accepted.
11. The City reserves the right to accept or reject any or all bids,
waive formalities in the bidding and make a bid award deemed to be
in the best interest of the City.
-12. •:It shall be the responsibility of the contractor to assure maintenance
of traffic each day on the job and coordinate maintenance of traffic
and safety standards with the Fayetteville Police Department, University
Security, and the Fayetteville Fire -Department.
13. Properly approved barricades and warning lights shall be used on the
job 24 hours each day, including weekends toassure the safety of the
general public.
14. The removal_ of existing lights and concrete bases at locations L-3,
L-14, and L-5 shall be na
coordited_direct_l.y with Ir Jae.Talley.;._U.:of A.
Physical Plant Director, 575-6160. The removaT1 of all'other University
owned lights along the project area will be performed by University
personnel.
The removal -..of the existing light pole and electrical wires at L-6
shall be performed by SWEPCO personnel. Contact Mr.. Ivan Faulkner,
521-1800, prior to any work at this site.
15. Insurance certificates evidencing insurance coverage in the following
kinds and amounts shall be posted with the City Clerk at the same time
the 100 percent performance and payment bond is posted:
Workmens Compensation ($100,000. minimumilimit).
General Public Liability ($500,000/$500,000/$250,000).
Comprehensive Automobile Liability ($500,000 each person -
$.1.,000,000 each. occurrance-$100,000 property damage each occurrance).
Contractors Excess Umbrella Policy, $1,000,000.
Indemnification and (All Risk) Builders Risk Insurance.
16. A formal contract will be perfected by the City's Attorney after contract
award. This contract will incorporate in its provisions Exhibit "A",
Notice to Prospective Bidders, which includes the specifications, and
the Terms and Conditions.
17. If rock is encountered duringthe drilling of any of the holes for the
mounting bases, this rock shall be broken up for removal by a jack hammer.
Page 3
18. Questions regarding this bid should be directed to Sturman Mackey,
Purchasing Officer, 521-7700, Ext. 345.
19. Bids should be hand carried to the Purchasing Office, located on the
second floor of the InterimCityHall, 115 S. Church, Fayetteville,
Arkansas.
20. All bids must be received at.r•the Purchasing Office no later than 10:00
a.m. on May 4, 1983, at which time the bids received will be opened
and tabulated.
CITY QF FAYETTEVILtE, ARKANSAS
NOTICE TO PROSPECTIVE BIDDERS
BID NO. 519
MINIMUM SPECIFICATIONS
GENERAL:
Maple Street - Street Lighting Project
GENERAL SCOPE OF WORK:
Trenching, furnish all materials (except lighting fixtures which are to
be furnished by others) including but not limited to conduit, wire and
function boxes, concrete fill except where trenching is in dirt.
There are fourteen fixtures which are 400 watt Maghusquare high pressure
sodium on 30' bronze steel standards with concrete base to be constructed
by Contractor.
ELECTRICAL. POWER DROPS AND LENGTH OF RUNS:
The power drops are to be 120/240 V. There are to be two drops as marked an
attached Exhibit "A" as follows:
At north side of Maple directly across from Arkansas Avenue
intersection at existing pole. This drop will serve four
fixtures as shown on Exhibit "A".
On Leverett Avenue, east side of street approximately 160 feet
north of intersection with Maple. This drop will serve 10 fixtures
as shown on Exhibit "A". Conduit at this service drop is already
in place and runs to the northwest corner of Leverett and Maple,
thence runs across Maple to southwest corner of intersection,
approximately 60 feet, thence east to its termination where only
one (1) light fixture is served on south side of Maple as shown
on Exhibit "A"-, L-5, approximately 200 feet. All of this existing
conduit is one inch PVC, Schedule 40. Existing fixture and concrete
base at L-5, is to be removed by Contractor and the new fixture and
base installed in the exact location.
CONDUIT AND WIRE:
All conduit shall be at least one inch PVC, Schedule 40 with water proof
connections.
The four fixtures served by power from the Arkansas Avenue drop shall be
wired with a minimum of 3 wire #6 THW copper or #4 URD aluminum, with
either wire to provide 120/240 V.
The ten fixtures serviced from the Leverett Avenue drop, shall be wired with
3 wire #1 THW copper, 120/240 V or #1/0 URD aluminum.
If aluminum wire is used anywhere on the job, there shall be compression
connections at each joint and at each termination.
TRENCHING:
Trenching shall be 4 inches wide and 18 inches deep and be repaired by filling
completely with '3,000 PSI Portland cement concrete, finish truck pour and
broomed to an even -with -grade finish.
Page 2
Trenching shall begin at L-1 at Arkansas Avenue on the (north side of Maple,
approximately 20 inches South of the curb and continue west to the north-
west corner of Maple and Whitham Avenue. At this point, the existing side-
walk from Whitham to the first -alley West (approximately 207 linear feet),
will be removed by others and prepared for a new sidewalk and curb and
gutter. Thus, trenching along this stretch may take place in the area where
the new sidewalk will be poured.
At the end of this new sidewalk area, trenching will again resume in the
street and terminate at L-4 as shown on Exhibit "A" attached hereto and
made a part hereof. One street crossing is to be madeas shown on Exhibit
"A" for this run to serve L-3. An existing light fixture is now in place
at L-3. This fixture and base shall be removed and a new fixture and base
installed at this point by Contractor.
The estimated trenching length from L-1 to L-4 and including the street
crossing is 531 linear feet, more or less.
Trenching shall begin again at the proposed junction box location at the
southwest corner of Maple and the short._a;lley. Trenching shall then cut
through the curb and gutter to about 20 inches north of the south curb
line oh Maple and thence run West approximately1150 linear feet. There are
three street crossings along this run to serve the three fixtures as shown
on Exhibit "A". These three crossings are approximately 66 linear feet
each. The termination point on this run is at L-13 as shown on Exhibit "A"
The final fixture shall be installed at the exact location of the present
fixture as shown on Exhibit "A" as L-14. The present fixture and base is
to be removed by the Contractor and the new fixture and base installed in
the exact location - NOTE -the base for the new fixture shallinot.be.located
any further north than the north side of the existing mounting base. This
is very important because of the possibility of conflict with underground,
highvoltage wiring.
Trenching for this fixture is to run 4 inches wide and 8 inches deep to the
westIside of the s"outh steps of the Phi, -Mu :House. This run is approximately
68 linear feet. At the entrance to the basement area, the conduit shall be
at least 3/4 inch EMT with weather-proof connections. This is to lead to a
60 amp disconnect and be wired to the power source in the transformer room
as determined by Mr. Ralph Uher.through Mr. Joe Talley, Director of U. of A.
Physical Plant at 575-6160.
Before any work whatsoever is begun in the area of L-14, the Contractor must
call Mr. Joe Talley atthe above phone number so that proper coordination of
the work in this area canbe assured.
The new fixture at L-6 is to be located exactly where the present pole light
is located. Contractor shall include in his bid price the removal of this
pole and the subsequent installation of the new light fixture.
Page 3
CONCRETE BASE SPECIFICATION:
The holes for all 14 steel standard mounting bases shall be five (5) feet
deep X 24 inches round. The anchor bolts (furnished. with the fixtures:and
steel standards) are 1".X 40" long.. All light fixtures, steel standards
and accessory hardware is to be pickedeup at the Swepco Yard off of Township
Road. Also, a template may be -borrowed. from SWEPCO for bolt alignment. This
plate may be acquired through. Floyd Hornaday and must be returned to SWEPCO
after the job is completed.
Each hole will require approximately -1 1/4 cubic yards of 3;000 P..S.I. concrete
finish truck pour.
CITY OF FAYETTEVILLE, ARKANSAS
BID NO. 519
MAPLE STREET LIGHTING PROJECT
ADDENDUM TO SPECIFICATIONS
ISSUED: APRIL 14, 1983
The following items are hereby added to the bid specifications on the above
reference project.
(1) All trenching in the street shall be saw cut.
(2) All footages shown in the specifications and on Exhibit "A"
are estimated. These estimates were obtained from field measurements
but may not be exactly accurate. It is each bidders responsibility
to satisfy themselves as to the exact footage requirements for trenching
and amount of conduit and wiring necessary to complete the entire job
as specified. The lump sum bid awarded will be the total sum of
money for the contract and may not be modified after contract award.
(3) The 120V requirement for each fixture shall be guaranteed not to vary
plus: or minus 5%. The exact amperage requirements for the light
fixtures can be obtained from SWEPCO Officials.
turman Mackey
Purchasing Officer
7GENERAL CONDITIONS
i All prospective bidder's are. encouraged to inspect the entire project
area and become familiar withall conditions to -be encountered.
2. It shall be the sole responsibility' of the winning bidder to contact
all of the following named companies prior to beginning any work so
these peoplemay physically locate and mark on the ground, the
location and approximate depth of their respective utilities:
Bob Strait, Job Superintendent, Kan -Ark Industries, 442-8428
Don Bunn, City Engineer,521-7700
Clayton Powell, Street Superintendent, 521-7700
Warner Cable, L. 0. Ferguson, 521-7730
SWEPCO, Ivan Faulkner,. 521-1800
Arkansas Western Gas, John Kehn or Kenneth Wagner, 521-5400
Bell Telephone, Roy Hawkins, 442-3170 or Dick Shaw, 442-3174
3. The bid submitted shall be a lump sum bid for a turn key job.
4 A five (5) percent good faith bid bond shall be posted with the bid tc
.assure that the winning bidder will execute a contract to perform the
work called for herein according to the plans and specifications.
Failure,or refusal to execute a contract within five (5) days after
bid award shall be cause for liquidation of the bid bond in favor of
the. City and not in the form of a penalty.
5. The winning bidder must post a 100 percent performance bond within
10 days after execution of the contract to assure that the work callec
for .herein is completed in a workmanlike manner and in accordance.
w ith the plans and specifications..
These bonds may be posted in cash, cashiers check, certified
check or on a surety bond issuedby a company licensed to do
business in the State of Arkansas.
•
6. Bids will be accepted only from contractors licensed to. do business
in the State of Arkansas The contractors license number must be
w ritten on the bid bond and on the outside of the bid envelope.
7 Where. trenching takes place, a complete and thorough job of clean-up
o n a daily basis, must occur. Backfill of trenching is to be done
according to all applicable codes and paved to match surrounding
material as per City Specifications.
8. All work called under this bid invitation shall be performed under
the requirements of the National Electric Code, latest edition,
Standard Building Code, latest adopted edition, Fayetteville Code
o f Ordinances and applicable statutes and regulations.
9. All work shall be inspected by the City Inspection Departmentprior
to any backfill.
V
10. Bids received after -the date and time -set for receiving bids will
n ot be accepted:
11. The City reserves the right to accept or reject any or all bids,
w aive formalities in the bidding and make a bid award deemed to
be in the best interest of the City.
12. It shall be the responsibility of the contractorto assure maintena
and safety standards with the Fayetteville Police Department and
the Fayetteville Fire Department.
13. Properly approved barricades and warning lights shall be -used on th
fob 24 hours each day, including weekends to assure the safety
o f the general public.
14. Insurance certificates evidencing insurance coverage in the followii
kinds and amounts shall be posted with the City Clerk at the same
time the 100 percent performance and payment bond is posted:
(4)
(5)
Workmens Compensation ($100,000 minimum limit).
General Public Liability ($500,000/$500,000/$250,000).
Comprehensive Automobile Liability ($500,000 each person -
$1,000,000 each occurrence -$100,000 -property damage each
occurrence).
Contractors Excess Umbrella Policy, $1,000,000.
Indemnification and (All- Risk) Builders Risk Insurance.
15: A formal contract will be perfected by the City's Attorney after
contract award. This contract will incorporate in its
provisions, Notice to Prospective Bidders, which includes the
drawings, specifications, and General Conditions.
16. Questions regarding this bid should be directed to Sturman Mackey,
Purchasing Officer, 521-7700, Ext. 345.
17. Bid should be hand carried to the Purchasing Office, located on
the second floor of the Interim City Hall, 115 S Church, Fayet.tevil
Arkansas.
18. A11 bids must be received at the Purchasing Officenolater than
10:00.a.m.,.-on May 9th, 1983, at which time the bids received will
be opened and tabulated.
19. Electrical contractor may, with permission and coordination with
SWEPCO, use existing trenches that have been backfilled with SB -2.
20. Existtng..SWEPCO manhole located at alley intersections is not to
be passed throughAiy electrical contractor.
21. All secondary-'UED routingshown -is schematic and must be coordinates
in field with Architects.
22. Unless approved in writing by building owner, all switchover must
occur outside of each building's .normal business hours.
City of Fayette'vill.e
P.O. Box F.
Fayetteville, Arkansas 72701
TO:cl¢.
AN INVITATION TO BID
iLllOf. /. o v a '7a7D
A.M.
BIDS WILL BE OPENED:10 RXM. on May
ac.thniiin< Le. -g/9'
QUANTITY UNIT
•
•--6¢ry/
4, 1983
DESCRIPTION
ISSUEDATE 4-14-83
You are invited to bid on the
following items subject to the
terms and conditions set forth
herewith.
Discount Terms
Delivery 4,0 „f
UNIT
PRICE EXTENSIO;
Furnish all labor, equipment and materials for the
installation of fourteen (14) 400 Watt Magnusquare
high pressure sodium light fixtures on 30' bronze
steel standards with concrete base in conduit and
wired in accordance with the specifications and
terms and conditions attached hereto and made a
part hereof.
Total Lump Sum Bid in Place
and Working to the satisfaction
of the City
NOTE: The light fixtures, lamps, steel standards.ard
accessory mounting and assembly hardware is
to be furnished at no cost to the City or
Contractor through SWEPCO by the University
of Arkansas.
This bid must be signed by a person authorized
to bind the bidder and sealed in an envelope.
The outside of the bid envelope must be
marked "Bid No: 519 - Maple Street Lighting
Project - May 4, 1983, 10:00 a.m.".
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GENERAL TERMS AND INSTRUCTIONS
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135)9/4,9
1. The City reserves the right to reject any and all bids or parts.
2. Prices must be itemized. The City reserves the right to award by item.
3. All bids must be FOB Fayetteville and include all costs of delivery and packaging.
4. All bids must be signed by hand.
5. Indicate bid item and number on outside of envelope.
6. For further information, contact
Company Name
By U`" dnyJ
Telephone Number sat- S -55 -
City
r
Address ABA/alt *1/
State
Zip Code 7 %D 2- 074
316;Administration Building
Fayetteville, Arkansas 72701
(501) 575-2103
UNIVERSITY OF ARKANSAS. Budget Office
May 9, 1983
Mr. Sturman Mackey
Purchasing Official
City of Fayetteville, Arkansas
P. 0. Drawer F
Fayetteville, AR 72202
Re: Maple Street Lightilig.Project - Bid No. 519
Dear Mr. Mackey:
The administration of the Fayetteville campus of the University of Arkansas
by this letter grants authority for and agrees to reimburse the City of
Fayetteville for the following:
1. Personnel of the City and their contractors are granted permission to
enter upon University of Arkansas Fayetteville campus property to perform
installation of street lighting equipment as specified under Bid No. 519.
2. The University of Arkansas at Fayetteville agrees to reimburse the City
for the construction of approximately 207 linear feet of new replacement
sidewalk to be installed on the north side of Maple Street beginning at
the northwest corner of the intersection of Maple and Whitham Streets and
running west apprbxiitiately,s207 linear feet to an existing alley. The cost
to the University for this sidewalk replacement will be at the City's
contracted rate per linear foot of $4.45 for four foot wide sidewalk or
$5.56 for five foot wide sidewalk depending on the width of the walk re-
quired to be installed. It is agreed that the sidewalk will be constructed
by the City's contractor, Gintonio Concrete ConstructionCompany.
The University further agrees to provide as required by City personnel and/or
City contractors' personnel the assistance of our Department of Public Safety
and/or personnel of our Department of Transit and Parking to control parking
and/or traffic flow through University owned parking areas along the south
side of Maple Street between Garland and University Avenues. During the life
ofthis street lighting project contractors' personnel will be solely respon-
sible for the maintenance of traffic and safety standards and providing approved
barricades and warning lights as required in Paragraphs 12 and 13 of the project
terms and conditions.
Mr. Sturman Mackey
Page 2
May 9, 1983
Personnel of the University administration express their appreciation for the
cooperation of personnel of the City of Fayetteville administration in deve-
loping and implementing this mutually beneficial project.
Cr
cc: Mr. Talley
Sincerely,
Tom Dorre
Associate Vice Chancellor
_ for Administration
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MAPLE STREET LIGHTING PROJECT
EXHIBIT "A"
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