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Home My WebLink About115-83 RESOLUTIONRESOLUTION NO. '115-83 A RESOLUTION APPROVING BUDGET ADJUSTMENTS FOR 1982.AND 1983. 4 BE IT RESOLVED BY •THE,BOARD OF,DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Board of Directors hereby approves the budget adjustments reflected in Exhibit "A" attached hereto and made a par hereof. PASSED AND APPROVED this 20th day of September • 1r %IT.ns '••," s* ..,AtirE Fir sky Gi. X75". By: APPROVED: By: Mayor 1983. • 13.08 CITY OF FAYETTEVILLE, ARKANSAS DECEMBER 31, 1982 AUDIT BUDGET ADJUSTMENTS OVER $1,000 BUDGET GENERAL FUND: ADMINISTRATION Office supplies $ 5,000 Cause: The cost per copy on our IBM increased because of less use. CITY ATTORNEY Extra legal services $16,000 Cause: This reflects the large number of cases which were explained in the City Attorney earlier memo. FINANCE Office supplies $ 7,120 Cause: The budget was incorrect and the cost per copy on our IBM copier increased. BUILDINGS AND MAINTENANCE Contract labor services $ -0- Cause: This was for employee to help with the additional work needed at Interim City Hall. POLICE Vehicle and machine maintenance _$73,060 Cause: The cost of maintaining the police fleet was more than anticipated. TRAFFIC AND PARKING Utilities Cause: This was the additional utilities paid by the Traffic Department when they moved to the Blue Building. Contractual services Cause: This was the amount the cost of striping the streets went over budget. $12 ,070 $10,000 ACTUAL VARIANCE $ 6,629 $1,629 $18,395 $2,395 $ 9,385 $2,265 $ 1,687 $1,687 $74,300 - $1,240 $13,816 $1,746 $11,995 $1,995 13.09 CITY OF FAYETTEVILLE, ARKANSAS DECEMBER 31, 1982 AUDIT BUDGET ADJUSTMENTS OVER $1,000 BUDGET GENERAL FUND: ACTUAL VARIANCE ANIMAL CONTROL Pension contribution • $ 1,337 $ 2,471 $ 1,134 Cause: The pension accrual was not moved to the General Fund. This fund reflects pension cost for 19 months. PUBLIC WORKS FUND: Capital outlay Cause: This was caused by the amount of money the court required the City to deposit to condemn property for easements on Gregg Street and Razorback Road Projects. AIRPORT FUND: Professional services Cause: The .charges concerning the noise study and the master plan were incorrectly budgeted under capital accounts. Miscellaneous Cause: This was the unbudgeted cost of Air Show "82". SHOP FUND: $200,927 $ 12,000 Diesel fuel $ 65,000 Cause: We have started changing from gasoline to diesel on our larger trucks. Depreciation expense $ 6,766 Cause: The shop owned more of their building than the budgeted depreciation expense reflected. $208,894 $ 7,967 $ 52,745 $40,745 $ 5,716 $ 4,604 $ 71,165 $ 6,165 $ 13,043 $ 6,277 13.10 CITY OF FAYETTEVILLE December 31, 1982 Audit Budget Adjustments Under $ 1,000 approved by Finance Director GENERAL FUND Administration Vehicle & MachineryMaint. $ 1200 $ 1566 $ 366 Social Security Taxes 5880 6023 143 Pension Contribution 4556 4653 97 Public Notification 1750 1948 198 Budget Actual Variance Municipal Prosecutor Salaries 35409 35454 45 Publications & Dues 350 428 78 Social. Security Taxes 2373 2376 3 City Attorney Salaries 21388 21470 82 Office Supplies 600 790 190 Publications & Dues 1000 1528 528 Professional Services 16500 16856 356 Municipal Court Salaries 26693 26938 245 Social Security Taxes 1858 1909 51 Finance Utilities 9200 9782 582 Insurance - Vehicles and Buildings 9000 9890 890 City Clerk Office Supplies 3400 3765 365 Codification 4000 4350 350 Data Processing Publications & Dues 200 206 6 Building and Maintenance Uniforms .& Personnel equip. -0- 198 198 Utilities -0- 219 219 Insurance - Vehicles and Buildings 127 198 71 Building & Grounds Maintenance 2250 2414 164 13.11 CITY OF FAYETTEVILLE December 31, 1982 Audit Budget Adjustments Under $ 1,000 approved by Finance Director Page Two GENERAL FUND Police Radio Maintenance Fire Budget Actual Variance $ 4250 $ 4455 $ 205 Public Notification 125 131 6 Building & Grounds Maint. 5450 5505 55 Vehicle & Machine Maint. 13395 14018 623 Insurance - Self 179 302 123 Professional Services 295 393 98 Miscellaneous 1734 1866 132 Traffic and Parking Vehicle & Machine Maint. 2215 2723 508 Pension Contribution 2103 2120 17 Postage 2000 2007 7 Inspection Public Notification 150 171 21 Insurance - Vehicles and Buildings 502 516 14 Insurance - Self 1260 1571 311 Animal Control Chemicals 2800 2989 189 Utilities 800 1037 237 Insurance - Health 1250 1397 147 Building & Grounds Maint. 720 1585 865 Parks and Recreation Minor Equipment 5700 5895 195 Pension Contribution 1949 2151 202 Swimming Pool Telephone 320 356 36 Professional Services 43250 43650 400 Lake Recreation Minor Equipment 200 206 6. Pension Contribution -0- 894 894 13.12 CITY OF FAYETTEVILLE December 31, 1981 Audit Budget Adjustments Under $ 1,000 approved by Finance Director Page Three PUBLIC WORKS FUND Budget Actual Variance Street Department Minor Equipment $ 4510 $ 4782 $ 272 Safety Devices 2990 3241 251 Office Machine Maint. 125 211 86 Pension Contribution 13321 14060 739 • r. Under SHOP FUNDS 13.14 CITY OF FAYETTEVILLE December 31, 1982 Audit Budget Adjustments $ 1,000 approved by Finance Page Five Shop Cleaning Supplies Minor Equipment Vehicle and Machinery Pension Contributions Data Processing Miscellaneous Budget $ 2000 1050 10800 2700 1560 140 Director Actual Variance $ 2396 1265 11135 3023 1602 1045 $ 396 215 335 323 42 905 1313 CITY OF FAYETTEVILLE December 31, 1982 Audit Budget Adjustments Under $ 1,000 approved by Finance Director Page Four AIRPORT FUND Budget Actual Variance Airport Publications and Dues $ 500 $ 513 $ 13 Contract Services 1460 1490 30 Pension Contribution 2403 2454 51 13:16 CITY OF FAYETTEVILLE, ARKANSAS BUDGET ADJUSTMENTS RECOMMENDED FOR BOARD APPROVAL AS OF APRIL 30, 1983 The following adjustments are for line items greater than $1,000.00 or for any item that is considered to be a variation from the intent of the budget passed by the Board. They are adjustments to Fund Balance caused by Board requested projects or extra -ordinary items. These funds are not in the Department's Budget. WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION: #040-486 Increase Account:#50-064 Cause: Increase Account: #73-001 73-025 73-083 Cause: Increase Account: #91-001 91-083 Cause: Utilities Rate increases were more than expected. $7,100.00 Growth Area Main - Maintenance Salaries and Wages $1 Construction Material Vehicle and Machine Maint. There was more maintenance than expected. Capital - Water Mains Salaries and Wages Vehicle and Machine Maint. Replacing water lines not budgeted along Ridgwood, Sutton, Loxley and Ray Avenue. ,900.00 400.00 600.00 $7,000.00 1,900.00 SEWER MAINTENANCE AND COLLECTION: #040-487 Increase Account: Cause: Work for other Departments $1,500.00 #61-083 Vehicle and Machine Maint. Used equipment more than expected. This adjustment will be off -set by increased revenues. Increase Account: #75-001 75-083 Cause: Sewer Main Maintenance , Salaries and Wages Vehicle and Machine Maint. More maintenance required than expected. $9,200.00 2,810.00 Page 2 Budget Adjustments Recommended for Board Approval As of April 30, 1983 SEWER MAINTENANCE AND COLLECTION: .#040-487 (Continued) Increase Account: Cause: Pumping Equipment Maintenance #76-001 Salaries and Wages $ 2,000.00 Salaries were budgeted incorrectly. This adjustment should be for the whole year. CUSTOMER ACCOUNTING AND COLLECTION: Increase Account: #56-009 Cause: Increase Account: #57-049 Cause: Increase Account: #72-025 Cause: ADMINISTRATION AND ENGINEERING: Increase Account: #50-048 Cause: Increase Cause: Account: Office Supplies $ 1,150.00 Purchase pre-printed meter cards not budgeted Postage $ 5,000.00 Used more postage than anticipated Construction Materials $ 2,200.00 More materials used to maintain, raise or lower meter than anticipated. Travel and Training Cover trip in connection with the new sewer treatment plant. SANITATION FUND $ 1,300.00 #20-064 Utilities $ 1,550.00 Rate increases during the year were more than expected. Increase Account: #25-083 Vehicle and Machine Maint. $20,000.00 Cause: Budget was incorrect. 13.18 CITY OF FAYETTEVILLE, ARKANSAS BUDGET ADJUSTMENTS APPROVED BY THE FINANCE DIRECTOR AS OF APRIL 30, 1983 The following adjustments are for line items less than $1,000.00 and considered not to cause a variation of the intent of the budget passed by the Board. These have been approved by the Finance Director. WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION: 040-486 Increase Account: #50-067 Cause: Increase Account: #50-054 Cause: Increase Account: #77-054 Cause: Insurance - Self Veterinarian charge for treating horse which was injured in a 8" water line construction area. Contract Services Replacing curb and gutter. Also, renting equipment not budgeted. $ 51.00 400.00 Maint. of Tank Contract Ser. $100.00 Repair aviations lights on tanks. SEWER MAINTENANCE AND COLLECTION: 040-487 Increase Account: #50-011 Cleaning Supplies $200.00 Cause: Amount budgeted was too low. Increase Account #50-100 Miscellaneous $900.00 Cause: Rebate to Young Enterprises from sewer taps per a old contract which was not budgeted. Increase Account: Maintenance of Tools and Equipment #74-083 Vehicle and Machine Maint. $ 70.00 Cause: Amount budgeted was to low. CUSTOMER ACCOUNTING AND COLLECTIONS Increase Account: #56-067 Self Insurance $130.00 Cause: Repair unit #106 for damages which were not budgeted. Increase Account: #25-082 Cause: SANITATION FUND Radio Maintenance More maintenance needed due to not recevin,n the new rarlin <vc-_:n $300.00