HomeMy WebLinkAbout09-83 RESOLUTION•
IT
RESOLUTION NO.
8.3
A RESOLUTION AUTHORIZING_THE PARKS AND RECREATION
DEPARTMENT TO APPLY FOR A $2,500 MATCHING GRANT FROM
THE ARKANSAS ARTS COUNCIL TO FUND CHILDREN'S THEATER
CLASSES.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
That the Parks and Recreation Department is hereby authorized
to apply for a $2,500 matching grant from the Arkansas Arts
Council to fund children's theater classes. A copy of the
application authorized hereby is attached hereto marked
Exhibit "A" and made a part hereof.
PASSED AND APPROVED this l& day of %.)/9 /V444).t/ , 1983.
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OTTEST y
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By:
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City Clerk
APPROVED:
By:
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Mayor
RfoLei/
ARKANSAS ARTS COUNCIL
Application
1. Applicant Organization
(Name, address & phone)
FAYETTEVILLE PARKS & RECREATION DPT
City of Fayetteville
915 California Drive
Fayetteville, AR 72701501-442-9242
3. Contact person and daytime phone
Connie Edmonston: 501-442-9242
PAGE 11
OFFICE USE:
App. N
Program:
ATTACHMENTS 1 2 3 4
2. Tax exempt status: X Yes No
If no, name & address of fiscal agent:
City of Fayetteville
Public Exempt Status
71 - 601 8462
4. Fiscal
officer and daytime phone
Dale Clark: 501-442-9242
5. Briefly summarize the history and goals of your organization. Multi-purpose
agencies should describe their arts programs.
SEE ATTACHMENT 411
6. Total cash budget of organization:
Previous Fiscal Year:$273,331. Current Year:
7. Number of programs sponsored:
exhibitions _publications
performances films or videotapes
72— workshops other (specify)
(2 sessions held 3 classes)
Pertaining to Children's Theatre
$408,161. Next Year.Approx. 5% incl
8. Past
Title
None
Grants from Arkansas Arts Council
Date Amount
9. Legislative House District 113 County Washington County
Legislative Senate District It
AAC District 1
10. Title of project for which you are requesting funds:
CHILDREN'S THEATRE PROGRAM
11. From the list on page 8, please enter below,
describes the discipline of this project and
DISCIPLINE: 04 - Theatre
CODE NO. 04
12. Project dates Beginning: August
the number and title that best
the activity(ies) within it:
ACTIVITY:
12 - Instruction/class/1e
CODE NO. 12
1, 19Uding:
June 30, 1984
13. Project description (See instructions for points
SEE ATTACHMENT #2
to
be
14. Project Director
Connie Edmonston, Administrative Asst.
Parks & Recreation Dept.
15. Application Budget Summary
Total Cash Expenses
Total Cash Income (excluding AAC request)
Amount Requested from AAC
Percent of Budget
•
included).
Paid
Volunteer
$ 5,360.00
$ 540.00
$ 2,350.00
47 %
PAGE 12
X
16. Is this a new YES project or expansion of an existing one? Do you plan to
continue it in the future? XX Yes; _ No. If yes, how do you plan to finance
the continuation?
Will obtain future finance through the City Budget, participant's
fees, and public contributions.
17. Estimate the number of people who will be directly involved with implementation:
Artists 1 Volunteers
Estimated number of persons in the audience:
9 Full-time personnel
2 Part-time 3
Ranged 20 - 100
18. Percentage of special population groups estimated
% N American Indian ,% C Children
_% A Asian/Pacific /L1 % Y Secondary students
Islander U College/Univ. students
?T % B'Black % S Senior citizens
,42 % H Hispanic _% E Emotionally/mentally
% W White disabled
% G General y % P Physically disabled
(fill in those that apply):
_% D Hearing impaired
_% Q Visually impaired
_% I Institutionalized
% V Veterans
% F Women
19. Will this project take place in facilities accessible to the handicapped?
XX Yes No
20. What efforts will be made to attract minority audience members?
Advertise through the local newspaper, TV, radio stations, and
schools. Use Public Service announcements, brochures & posters.
21. Communities to be served: Service will be offered to all of
Washington County including Fayetteville, Farmington, Prairie
Grove, Greenland, Springdale, Siloam Springs, West Fork, Hindsvil
22. Provider of services: Artist: Dr. Pat Romanov; Univ Drama Dept Head:
Dr. Roger Gross; Fayetteville Parks & Recreation Advisory Board;
City of Fayetteville
7 • '1.
FAYETT:�VSLLE, ARKANS_A.S
P. 0. DRAWER F
ATTACHMENT #1
72701 (5017 521-7700
5.
The Parks and Recreation Department is within the City
of Fayetteville governing system. It is operated from a
budget included in the general funds of the City's budget.
This budget helps support the Youth Center and Adult Center,
as well as provide for the parks system, recreation programs
and the operations of the City Swimming Pool.
The objectives are: -
1) To maintain a long range plan for the development of
an adequate parks and recreation program which will
meet the demands and needs of the community.
2) To anticipate and formulate recreation programs of
interest to the community thus providing areas for
families to play together and to enjoy their leisure
time.
3) To coordinate the activities of parks and recreation
• with other agencies bidding for their time and resources.
4) To seek adequate financing for park and recreation
programs.
The Department feels the need to provide a wider range of
recreation from basically sports into the martial arts such
as Children's Theatre. In the spring and fall of 1982, the
Department offered pilot classes in beginning and advanced
acting classes for children. They were very pleased with the
interest and support of the community, and would like to
continue their services.
9.04
FAYETTEVILLF, ARKANSAS
P. 0. DRAWER F
ATTACHMENT 42
•
72701 - (501) 521.7700
13.
The goals of this project is to develop a Theatre Program
for Children that will give them not only the opportunity to
perform, but also to see children's theatre. A good children's
theatre is an integral part of every well-rounded Parks and
Recreation program in the United States. There is value in
the creativity, emotional and physical development of the
child in theatre.
Currently there are no children's theatre programs in
Northwest. Arkansas. We feel obligated as the Parks and
Recreation Department to provide such a service to the youth.
In the past, we have basically met recreational need through
providing sporting events and our parks system, but we feel
there is a demand to expand our recreational prusuit into
children's theatre. Sports allow for the emotional and
physical development of the youth, but drama assist in the
development of the youth's creativity plus the emotional
and physical development. The community has expressed an
extreme interest and support for such a program. The University
of Arkansas Drama Department also feel this need and are willing
to assist in providing a Graduate Assistantship to conduct
the children's classes under their supervision and to grant
tuition remission to the graduate student.
In the spring of 1982, we offered as a pilot study a class
in children's theatre. Dr. Pat Romanov from the University
of Arkansas Drama Department was the instructor. To defray
the cost of the class, a fee was charged to cover the
instructor's salary and supplies for the class. There were
twelve participants in the class ranging from grades three to
seven. A local church let the Parks Department use their
fellowship hall which included a stage with no charge due to
the scope of the youth program.
The City of Fayetteville Board of Directors agreed to pay
the University of Arkansas for a Graduate Assistantship to
instruct the children's theatre classes in the fall of 1982.
A small participation fee was charged again to help pay for
supplies, printing, publicity, etc for the classes. There
was a total of eighteen participants ranging from grades one
through eight. Enrollment was as follows: 9 beginners;
9 advanced; and there was an insufficient number of children
enrolled to conduct a puppetry class. The University also
assigned a student to do their field work in assisting the
graduate student with the classes. The advanced acting class
FAYETTEVILLE, ARKANSAS
P. O. DRAWER F
ATTACHMENT /2 (Continued)
13.
72701 (501) 521-7700
presented a production to the public at the Northwest Arkansas
Mall, the New School, and at the University. There were
approximately one hundred in the audience at the Mall and
seventy at the New School. The scenery for the play was built
in the University Scene Shop with the assistance of the shop
foreman, tools, and supplies.
The Parks and Recreation Department is very pleased with
the quality and interest in their program and feel the need to
continue their services in children's theatre. It has succeeded
exceptionally well working inconjunction with the University
of Arkansas Drama Department for all their support, services and
expertise. Dr. Pat Romanov has been very benefical in supervising
and consulting the children's program. The Department feels
that we are offering a very inexpensive quality program that
is made possible through the support of the University and the
public.
Enclosed you will find brochures that describe the classes
offered. A new session will be starting in February offering
two beginning acting classes and one advanced.
The Parks and Recreation Department is asking the Arkansas
Arts Council to help fund a Children's Theatre Program for
three sessions starting in the fall of 1983, spring of 1984 and
summer of 1984. Classes offered will be beginners, advanced,
and possibly an advanced beginners acting class and puppetry.
Participants will again pay a small participant fee to help
defray the cost of the program. In the future, we hope to
expand our ages from grades one through junior high to include
the senior high students.
lj
Budget Form
Review instructions carefully before completing this form.
PAGE 13
I. ESTIMATED EXPENSES Total cash Source of funds:
expenses = Applicant cash 4. AAC grant
A. Personnel Graduate Assistant
Administrative * $ 5,100. $2,550.00 $2,550.00
Artistic * University - $ No charge $ $
Technical/Production klniver. $ No charge $ $
Outside Professional -Artistic $ No .. charge $ $
Outside Professional -Other $ $ $
Subtotal $ 5,100. $2,550.00 $ 2,550.00
B. Space Rental Use Local
Church - since Youth
Program
C. Travel
NO Charge
Subtotal $ 0
$ 0 $ 0
$ $ $
Subtotal $ 0 $ 0
D. Marketing Publicity $ $ $
$20 per session times
3 sessions 60.00 $ 60.00 0
Subtotal $ 60.00 $ 60.00 $ 0
E. Other operating expenses
Paint $30/session X 3 $ 90.00 $ 90.00 $ 0
Printing $20/session X 3 60.00 60.00 0
Supplies: sissors, pencils,50.00 50.00 0
crayons, felt, etc 200.00
Subtotal $ $ 200.00 $ 0
F. TOTAL EXPENSES $5,360 00- $ 2,810.00
* Itemize these expenses on personnel form
0
$ 2,550.00
9.01
II. CASH RESOURCES
A. Applicant Cash
B. Earned Income
Admissions, box office, subscriptions, etc.
Concessions, sales, advertisers, etc.
Tuition, class/workshop fees, etc.
Other earned income
C. Unearned Income
Individual contributions, sponsors
Corporate contributions
Fundraising benefit events
Other fundraising
Interest on investments/endowments
Grants
State (Do not include AAC request)
County Government
City Government
Federal Government
Foundation Support
Other unearned cash income
TOTAL CASH RESOURCES
III. IN-KIND CONTRIBUTIONS
Source
Univ of Ark
(See instructions)
Item
1! of A Drama napr
Drama Dept Scene Shop
1st Baptist Church
PAGE 14
Approx. $180. per sesssion
X 3
Fall '83, Spr
SubtotalSum 184
$540. Earned
•
$540.00
Subtotal
Unearned
Total
Value
Graduate student tuition $1,080.
3 semesters S360
Fieldwork student
3 hrs
3 semesters -
Supplies, etc
Room Rental
each
$ 300.
@ $100
$ 0 65.
TOTAL $ $1,445.
LEGAL ASSURANCES
PAGE 17
Applicant hereby gives assurance to the Arkansas Arts Council (officially known as
the Office of Arkansas Arts and Humanities) that:
1. The filing of this application has been authorized by the governing body of the
Applicant, and that the undersigned representative has been authorized to file
this application for and in behalf of said Applicant, and otherwise to act as.
the authorized representative in connection with this application.
2. it is mutually agreed that all applicants shall comply with Title VI of the Civil
Rights Act of 1964; Title IX of the Education Amendments of 1972; Fair Labor
Standards underSection 5(j) of the National Foundation on the Arts and Humanities
of 1965; Section 504 of the Rehabilitative Act of 1973. See legal requirements
for an explanation of these laws.
3. Any funds received under this grant shall not be used to supplant funds normally
budgeted for services of the same type.
4. Funds granted shall be expended solely for activities described in the approved
application. Changes in the approved plan can be made only after the Council's
receipt of a written request and written approval from the Council is given
for the modification.
5. The Applicant assures the Council that all publicity, programs, brochures, etc.
will state: "This is presented with the support of the Arkansas Arts Council
and the National Endowment for the Arts." When no printed materials are used,
verbal credit shall be given prior to the presentation.
6. Applicant shall submit a financial and narrative report to the Council in such
a form and detail as requested within 30 days after the end of the grant period
or the completion of the project, whichever date comes first.
7. For accounting purposes, financial records shall reflect all receipts, obli-
gations, and disbursements of grant and matching monies. The financial accounts
shall be subject to audit by appropriate agencies of the Arkansas Arts Council,
State of Arkansas, and/or the Federal Government. The grantee shall be re-
sponsible for the safekeeping and identification of records maintained to
account for funds awarded herein. Said records must be kept in the grantee's
files for a period of three years after completion of the project.
Noncompliance with grant reporting deemed necessary by the Council for state,
federal or public reporting of funds may void and nullify any existing grant
award. No future grants or reinstatement to a subgrantee will be considered
until the reporting requirements are completed.
10. This grant award is contingent upon the Arkansas Arts Council's receipt of
state and federal funds.
I do hereby certify that all figures, facts and representations made in this app-
lication, including all exhibits and attchments hereto and hereby made a part of
this application, are true and correct to the best of my knowledge and belief.
(Signatures of two officers are required.)
feet4--Administrative Officer Fiscal Officer or Board Dee
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9.10
FAYETTEVILLE PARRS & RECREATION
Presents
An 8 -Week Class In -
FOR ALL
GRADES
"e \..1\c tei4s \4\4eeL\dtc1,'
Classes begin October 4, 1494.
Fee -$1j�o
•
CLASSES OFFERED:
*Beginning Acting: Meets Mondays from 3:45 - 5 pm at the First
Baptist -Church Fellowship Hall. Classes start October 4th.
Activities focus on posture, voice and diction, role playing and
imagination, and stage movement. Various theatre games and
exercises as well as improvisation will be used to foster the
student's creative potential.
*Advanced Acting: Meets Thursdays from 3:45 - 5 pm at the First
Baptist Church Fellowship Hall. Classes Start. October 7th.
This class is designed for the student who has been exposed to
acting. Activities focus on refinement of vocal, movement,
concentration and characterization skills in connection with
script scene work. At the end of the class, the students will
present a play.
*Puppetry: Meets Saturdays from 9:30 - 12 noon at the Fayetteville
Youth Center.
Activities focus on construction and work withvarious finger and
hand puppets using materials provided. A puppet show will be
presented at the end of the session.
INSTRUCTOR: Sara Hennig will be the instructor. She is currently
a Graduate student at the University in theatre under the guidance
of Dr. Pat Romanov. Sara graduated from the University of
Oklahoma in Drama/Speech Education. She has had vast 'experience
in theatre/drama work.
TO REGISTER, CALL THE FAYETTEVILLE YOUTH CENTER AT 442-9242,
t ci
FAYETTEV I LLE PARKS & RECREATION
Yresents
An 8-Week Class I i -
FOR-
GRAI)ES 3-7
"OcitelleAdel WO r XSROP"
April I a May 20) lira,
Class Meets; Thursdays 3:30-5:00
At the First Baptist Church- Fcllo«ship Hal
Fee- $20.
Classes are limited to the first 15 students.
*REGISTER AT THE FAYETTEVILLE YOUTH CENTER - 442-9242!
DRAMA WORKSHOP CLASS OUTLINE: The class will work on the following
drama aspects:
1. Movement, relaxation, and trust exercises
2. Body movement and alignment; fun "theatre games"
3. Interpretation of written work in movement and speech
(This includes working on speech clarity and
pronouciation, proper breathing, and enunciation.
4. Exercises in which little playlets are improvised.
5. A program created from exercises, short scenes, and
audience particiation.
INSTRUCTOR: Dr. Patricia Romanov, Assoc. Prof. of Drama Univ of ARK
Dr. Romanov has written and produced the following children's
plays: The Dragon, Rio Van Wynkle, The Land of Oz, Alice in
Wonderland, Alice (a musical that toured ARK in 1978), Ojo of Oz,
The Emperor'ssNiT tingale, Bubblegum Sticks to your Heart (1980
toured Austin TX and ARK). She has directed the Children s Plays
Peter Pan, Carnival, and Camelot; and has also written and
directed the family play A Christmas Carol in 1981.
Dr. Romanov has taughtthildren's Theatre and Creative Dramatics
for Teachers"courses at the university level. She has also
taught, drama at the Jr high and elementary levels in Oklahoma
and Washington, and has given numerous drama workshops. Other
activities include a delegate to France for the international
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