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Home My WebLink About73-82 RESOLUTION• RESOLUTION NO. /73— 22 • A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO'EXECUTE A CONTRACT WITH LEONARD KELLY AND BILL KELLY d/b/a LEONARD AND BILL KELLY CONSTRUCTION FOR THE PROVISION AND INSTALLATION OF BASE MATERIAL FOR THE INTERIM CITY ADMINISTRATION BUILDING. • BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Mayor and City Clerk are hereby authorized and directed to execute a contract with Leonard Kelly and`Bill` Kelly d/b/a Leonard and Bill Kelly Construction for the. provision and installation of base material for the interim City Administration Building. A copy of the contract authorized for execution hereby is attached hereto and•marked Exhibit "A" and made.a part hereof. PASSED AND APPROVED this ATTEST: day of L (/ APPROVED: MAYOR , 1982. CITY OF FAYETTEVILLE, ARiKANSAS BID TABULATION HAUL -SPREAD AND COMPACT FILL AT 115 S. CHURCH 10:00 A.M. May 5, 1982 Bid price per cubic yard Approximate architect estimate is 1,350 cubic yards • McMurtrey- Leonard Cullers Kelly $7.17 $7.00 $9,680 $9,450 Bids were opened on the above date for hauling, spreading and compacting hillside base to raise the ground level grade to within eight inches of finished floor elevation on the Interim City Hall at 115 S. Church. A copy of the sepcifications for this work was approved by the Architects prior to advertisement for bids. Since time is of the essence on the work it is recommended that the low bidder, Leonard and Bill Kelly Construction Company,be authorized to begin work immediately in conjunction with the work of the General Contractor so'tthat construction will not be held up until the next City Board meeting. The City Attorney, Jim McCord, has been asked to perfect a unit price contract for this work, which contract will be on the City Board Agenda of May 18, 1982 for authorization for the Mayor...and:City Clerk to execute the Agreement and to ratify the award of this bid effective May 5, 1982. A copy of the bid specifications is attached. 0.10 BID oh base fill at 115 S. Church Leonard & Bill Kelly Const. Rt.8 Box 395, Phone 442-2689 Fayetteville, Ark. 72701 May 5, 1982 City of Fayetteville, For: Hauling, filling and compacting hillside base material at 115 S. Church St. in accordance with the specifica— tions spelled out and in accordance with the plans. mo For per -cubic -yard in.place=priced '� $ 1 • • • FAYETTEVILLE, ARKANSAS P.O. DRAWER F DEPARTMENT OF FINANCE moi 1501) 521-7700 April 29, 1982 NOTICE TO PROSPECTIVE BIDDERS Request for Written Quotations FOR: Hauling, filling and compacting hillside base material at 115 S. Church Street in accordance with the specifications spelled out herein and in accordance with the plans attached. Hillside base fill material shall be hauled, spread and compacted toat least 95% of modified proctor. All fill material shall be hand compacted Three (3) to Four (4) feet on the inside and outside of the building foundation. All fill material is to be spreadand compacted in Eight (8) inch lifts until all fill material is to within Eight (8) inches of finished floor elevation in accordance with the plans. The method of spreading and compacting the fill material in Eight (8) inch lifts shall be done concurrently with foundation and stem wall construction. This process shall continue until the fill material is compacted to within Eight (8) inches of finished floor elevation. All work is to be continuously coordinated with Mr. Dick Larson, Job Superintendent for the General Contractor, Mcfurtrey-Cullers Construction Company of Springdale, Arkansas; Phone 751-8494. Any questions are to be resolved by the Architect, Mr. Don Froning of Hailey, Powers, Froning Architects, Ltd.; Phone 442-5565. Around and within the building area (approximately Three (3) feet outside of each foundation wall) will require approximately 900 cubic feet of fill material - Beginning at the north foundation line and running north, east and west to the edge of the parking area, there will be approximately 450 cubic feet of fill - material. All fill material is to be compacted to at least 95% of modified proctor. All bids must be submitted in writing to ;the Purchasing Officer, Sturman Mackey by 10:00 A.M. on Wednesday, May 5, 1982. Bids are to be submitted on a per cubic yard basis and this bid shall be good and firm for all fill material over the entire project a4 -a Sturman Mack Purchasing Officer General Public Liability Insurance, Property Damage Insurance, And Workmens Compensation Insurance shall be carried on this job. Certificates evidencing this coverage shall be filed with the City Purchasing Officer prior to the beginning of any work by the winning bidder. Minimum: $50,000: $50,000:, $50,000; and workmens compensation as required. • • • • CONTRACT This Contract executed this �, day of 1982, between the City of Fayetteville, Arkansas, hereinafter called the City, and Leonard Kelly and Bill Kelly d/b/a Leonard & Bill Kelly Construction, hereinafter called the Contractor. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. The Contractor shall haul, fill, and compact hillside base material for that property at 115 South Church,Avenue, in the City of Fayetteville, Arkansas, on which an interim City Administration Building is to be constructed. All work shall be in accordance with the plans and specifications for said interim Administration Building prepared by Hailey, Powers, Froning Architects, Ltd. which plans and specifications are incorporated herein by reference thereto. The Contractor shall commence work immediately upon execution of this contract. 2. The Contractor shall provide all equipment, labor, and materials required for the construction of the above- described.interim.Administration Building. 3. The City shall pay the Contractor $7.00 per cubic yard of fill material actually; used by Contractor under the terms of this contract: The number of cubic yards to be used is estimated at 1,350. Said consideration shall be payable to Contractor in a lump sum upon completion of the above-described interim Administration Building and acceptance thereof by the City. .4. The Contract documents which comprise the contract between the City and the Contractor consists of this Contract, the architects' plans and specifications for the interim .City Administration Building, and the following documents attached hereto and made a part hereof: -2- (a) Request for Written Quotations dated April 29, 1982. 5. The Contract documents constitute the entire agreement between the City and the Contractor and may be modified only by a duly executed written instrument signed by the City and the Contractor. 6. .The Contractor shall not assign his duties under the terms of this agreement. 7. The Contractor shall at all times maintain in full force and effect the following insurance: (a) Workmen's compensation insurance as required by Arkansas law. (b) Public liability insurance with such company and in such amounts as are Approved by the'City. , 8. The Contractor agrees to hold the City harmless,' and indemnify the City, against any and all claims for property damage, personal injury or death, arising performance of this Contract. IN WITNESS WHEREOF, the parties have Contract on the date first above written. from Contractor's executed this CITY Q�',F�:jI�.LARKANSAS By /�//r/� MAYOR /Ste&