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Home My WebLink About67-82 RESOLUTIONRESOLUTION NO. 4 - LS A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A RELOCATION AGREEMENT WITH ARKANSAS WESTERN GAS COMPANY FOR THE RELOCATION OF UTILITIES ALONG NINTH STREET AND THIRTEENTH STREET IN CONNECTION WITH COMMUNITY DEVELOPMENT'PROJECT DHUD NO. ST -8109. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Mayor and City Clerk are hereby authorized and directed to execute a relocation agreement with Arkansas Western Gas Company for the relocation of utilities along Ninth Street and Thirteenth Street in connection with community development project DHUD No. ST -8109. A copy of the relocation agreement authorized for execution hereby is attached hereto, marked Exhibit "A", and made a part hereof. PASSED AND APPROVED this / dday of '�-�� 1982. APPROVED: 10)1 1 tJ $12S6 01 :, MAYOR • 43- aat ATTEST �A K3 tel T4 0 • Property Developer: Address: Job Location: ARKANSAS WESTERN GAS COMPANY UTILITY CONSTRUCTION/RELOCATION AGREEMENT Community Development Department Fayetteville, Arkansas 72701 13th Street East of Washington and including intersection. DHUD Project No. ST -8109. THIS AGREEMENT, made and entered into this / day of JJpr 19 Qom, by and between Community Development Dept. , acting by and through its duly authorized representative, hereinafter referred to as the "Developer," and ARKANSAS WESTERN GAS COMPANY, acting by and through its duly authorized representative, hereinafter referred to as the "Owner." WITNESSETH: WHEREAS, the "Developer" proposes to make certain improvements at the location designation as shown above; and as part of the necessary work of such improvements, "Owner" must adjust or relocate certain of its existing facilities, and in connection with such adjustment, or relocation, "Developer" shall partici- pate in the costs of such work to the extent herein agreed upon; and WHEREAS, the proposed improvement necessitates the adjustment and/or relo- cation of certain facilities of "Owner" as described in the following description of work. - Relocate approximately 505.1,F of 2" plastic pipe, 100 LF of 3/4" plastic pipe, and reconnect 5 services. Beginning on the west side of Washington Avenue and then East replacing all pipe in 13Th Street along with all service lines. The above relocation is for placement in the "Apparent Right of Way" as shown on the plans. and such adjustment, relocation or construction being shown in detail in "Owner's" plans, sketches, estimate of cost, and specifications (when applicable) which are attached hereto and made a part hereof; and WHEREAS, the "Developer" desires to implement the herein described utility adjustments or relocations and approve the proposed utility construction of "Owner" by entering into an agreement with said "Owner " NOW, THEREFORE, IT IS HEREBY AGREED: 1. Where applicable hereunder by reason of new utility occupancy or crossing of "Developer's" property, "Developer" hereby grants to "Owner" a right-of-way license and permission to install and operate utility facilities on or across "Developer's" properties as shown on the approved plans or sketch maps attached hereto and made a part hereof, and to execute such easements or right- of-way grants as may be necessary toevidence and record such right of "Owner." 2. Where applicable hereunder by reason of new construction on existing utility rights of way, "Owner" hereby grants to "Developer" the right to use for his purposes the lands within the project limits on or across which "Owner" holds a valid property interest antedating "Developer's" rights which were subsequently acquired in the same lands, and which property rights "Owner" shall retain so long as "Owner" (or "Owner's" successors or assigns) continues such use and occupancy and does not abandon, and thereby release, such property interest to "Developer" through facility removal in making said adjustments or by subsequent facility removal for "Owner's" convenience; and the "Developer" hereby agrees that "Owner," by granting said right and by said continued joint use and occupancy, does not waive any future claim for reimbursement for adjustment cost as may be eligible for reimbursement by reason of such prior pro- perty interest, nor does "Owner" waive any other legal or property right held under the Law or Constitution of the State or the United States. 3. In the event that future construction, reconstruction, expansion, relocation, rehabilitation, betterment, maintenance, or other work on the facilities owned and operated by either the "Developer" or the "Owner" in the area jointly occupied or used under either or both the above provisions of this Agreement will disturb, detrimentally affect, interfere, or be inconvenient to the facilities or responsibilities of either party, the parties hereto shall reach agreement in writing as to locations, extent, and methods of such work before the work is undertaken. In a case of emergency, and where immediate action is necessary for the protection of the+public and to minimize damage to or loss of investment in the property of the "Developer" or the "Owner," either party hereto may, at its own responsibility and risk, make any necessary emergency repairs, and shall notify the other party hereto of such action as soon as practicable. 4. "Owner" shall inform "Developer," in writing, three days or more in advance of the date work is to be started, and shall keep the "Developer" informed of progress and activity related to the work being performed, and shall furnish written notice when the work is completed. 5. "Developer" agrees that the cost of the utility adjustment and/or construction provided for hereunder shall be paid to "Owner" as follows. "Owner" agrees that "Developer" will only pay actual cost of adjustment should actual cost be less than $ 5,755.00 If actual cost exceeds $ 5,755.00 , the "Developer" will pay only $ 5,755.00 6. "Owner" shall accept as full payment for work hereunder the amount developed or accumulated as eligible actual and related indirect costs in accordance with "Owner's" accounting procedure, which is the Uniform System of Accounts precribed by the Arkansas Public Service Commission. "Owner" further agrees to retain said cost records and accounts for inspection and audit for a period of not less than one (1) year from the date of final payment. 7. "Owner" shall be responsible for any and all hazards to persons, property, and traffic, and shall save the "Developer" harmless in all respects from any and all losses, damages, or injuries caused by any negligent act or omission by "Owner's" employees or agent performing work under this Agreement or future maintenance or ser- vicing work on facilities constructed under this Agreement; and "Owner" shall, in completing said work, perform clean up and restoration of appearances of the work area including disposal of surplus materials and debris, so as not to leave the work area in an unsafe or unsightly condition. S. If,requested by "Owner" in writing, "Developer" shall make intermediate progress payments$in amounts not exceeding ninety percent (90%) of eligible billed costs, and no more often than monthly intervals, for work hereunder upon receipt of statements in two (2) copies for periodic and unpaid costs, provided the herein esti- mated reimbursable amount is $2,000.00 or more, and that no such intermediate payment shall be construed as final settlement for any item included in any intermediate billing. 9. "Owner" shall, within six (6) months after completion of the adjustment and acceptance thereof by the "Developer," prepare and submit to "Developer" a detailed complete (including intermediate billings, if any) and final bill in two (2) copies and covering the total cost for the adjustment of "Owner's" facilities. 10. The "Developer," upon receiving from "Owner" the final billing documents com- plete as listed next above, shall pay "Owner" for the eligible actual cost, less all prior payments, if any, for making the adjustments in "Owner's" facilities as agreed herein. "Developer" shall pay "Owner" within thirty (30) days after such billing documents are received. If "Developer" fails to pay within said time, the amount due shall bear interest at the rate of 10 percent per annum until paid. "Developer" shall have the right to inspect and audit the books of account of "Owner" during normal business hours of "Owner" at any time within the time limit set forth in Paragraph 6 to determine the correctness of "Owner's" billing. "Owner" agrees to refund any and all amounts paid in payments found in the audit to exceed the total amount eligible for work hereunder. 11. It is mutually agreed by the parties hereto/that the provisions of this Agreement pertaining to relative property rights, right-of-way occupancy permission, access for servicing when applicable and joint use of rights of way shall continue in full force and effect from the date of execution, and shall be perpetually binding upon each party's legal representatives, successors or assigns. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in duplicate by their duly authorized representatives the date first herein above written. "OWNER" "DEVELOPER" ARKANSAS WESTERN GAS COMPANY COMMUNITY DE President Charles E. Scharlau y Martin OPMENT DEPARTMENT Its: lhayo2 Attest: (If Corporation) 'S ./ (, v ti. - • ,, Its: Witness: (If Individual or Partnership) • ARKANSAS WESTERN GAS COMPANY JAMES L. WALKFR VICE-PRESIDENT Mr. Paul Noland, Mayor City of Fayetteville, Arkansas City Administration Building Fayetteville, Arkansas 72701 Dear Mayor Noland: May 18, 1982 The City of Fayetteville, Arkansas, proposes to improve certain streets which will require Arkansas Western Gas Company to make adjustments to their gas mains and service lines in the project area. This project is DHUD #ST D109 and is a function of the City of Fayetteville Community Development Department. Arkansas Western Gas Company has developed adjustment plans for the gas lines affected and such plans have been reviewed and discussed during planning meetings for the project construction. By this letter the City of Fayetteville, Arkansas, and/or the Community Development Agency has agreed to reimburse Arkansas Western Gas Company their actual cost for making the various gas line adjustments required by the project and such records of costs will be made available to the City of Fayetteville for inspection and audit. Upon completion of the work required by this project, Arkansas Western Gas Company will submit to the City of Fayetteville a detailed statement of cost which will be due and payable within 60 days after receipt of billing. Arkansas Western Gas Company recognizes that certain lines being adjusted may be deteriorated to the extent that replacement of such lines is eminent and the City of Fayetteville will be given credit where these adjustments are made. These lines are identified by excessive corrosion of the pipe and such corrosion being further defined as being a grouping of pipe pits that have penetrated the pipe wall thickness more than 50% along a length of pipe in excess of 50 linear feet. Rust and/or scale is not considered as excessive corrosion. These excessive corrosion sections of pipe can be inspected by a representative of the City of Fayetteville and a representative of Arkansas Western Gas Company at which time a determination will be made as to the eligibility for credit. POST OFFICE BOX 1288 Q FAYETTEVILLE Q ARKANSAS 72701 Q TELEPHONE 501 571-5400 Mr. Paul Noland, Mayor May 18, 1982 Page 2 By execution of this letter agreement, the parties hereto have agreed to the terms and conditions as set forth herein. ARKANSAS WESTERN GAS.COMPANY CITY (((��EEF^^///jjjAYETT V/V/I�(/�Jy A NS S • =�,��LY By: �� James L. Walker Mayor Vice President ATTEST ATTEST Secretary DATED I O City Clerk POST OFFICE BOX 1288 0 FAYETTEVRlE 0 ARKANSAS 72701 0 TELERIONE 501-521-5400