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Home My WebLink About31-82 RESOLUTION• RESOLUTION NO. 3)-462-- A l—Q62-- A RESOLUTION APPROVING THE 1982 GENERAL FUND, PUBLIC WORKS FUND, AIRPORT FUND, REVENUE SHARING AND CITY SHOP FUND BUDGETS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Board of Directors hereby approves the 1982 General Fund, Public Works Fund, Airport Fund, Revenue Sharing, and City Shop Fund budgets attached hereto, marked Exhibits "A", TTB", "C", "D", and "E", respectively, and made a part hereof. PASSED AND APPROVED this Oji 'day of March, 1982. kff aa de" m r.a ^ iATTEST: it *c 4 'CITY CLE 1 APPROVED: 6,h ateLd MAYOR CITY OF FAYETTEVILLE, ARKANSAS ANNUAL BUDGET CITY OF FAYETTEVILLE, ARKANSAS 1982 Paul R. Noland Richard P. Osborne Ron Bumpass Ann Henry Ernest Lancaster Frank Sharp John Todd BOARD OF DIRECTORS Donald L. Grimes City Manager Scott C. Linebaugh Finance Director Mayor Assistant Mayor Director Director Director Director Director 1982 General,Street, and Revenue Sharing Funds u) E S- CI) C O a O • C m L iC LO N ro L 0 C C aC n ro C ✓ N L En, C to C C U r1 X r rd J n H U) UI I -0 I UI 0) C CC CV U i >0 >i M ut Q3.+- 00 > + 0 CC i3 L 0 O C OO C o1U)!t5 NL)U 01 En O 4-- O C Ni i Oli•r 01 O i O ro -fro 0.) Nror- ^ i ^ 0 ^C C 'a3./.0 LO 0 !p LL n W MT C C'- 034- 01 C LO CM d n N'M V rIi I ai I W u) M C C 4/3 U) La40 N 40.40 u1 LO V) Ia.. C c u0) 0 ct N t--1 i CL LO 3t+> n C ^ N C r0 ^t M .- r0 C ri 4-4 Ol 0 i fa -O Lf U U t/a 41+ C CC N C' O 4- 0) O ro s_ ^ N n O !r V O 4- N -0 v) O C ro Y 0 0 V nro N r U ro c c O C O -o i O C C V > � i C N I S- 0.1 IC O L • • • r1 N O rri L N 01 'O O C i C 4- C N Lfl E C C O C en r0 O^0 LC7 LC) > 0- M 0 i Y CU 0 .O N 0 C r- tr+r0 0 C L C - Y C i C C7 4- E n u1 0 C r - i C O > Cr) C •r p 4- C O +2 N r0 - 01 1-' V ^en ro L0.0 M V C S- S - 0 L 4- u) C 0 0 v C i C t C r .0 o C E 0 E V O U J O 'C C _C N 0 0 O O O4 - 1 1 1 1 1 1 1 1 1 1. 1 1 1 1 1 1 1 1 CITY OF FAYETTEVILLE ACCOUNT NUMBER SYSTEM (1980) ASSET, LIABILITY, FUND BALANCE, REVENUES AND EXPENDITURES 4 Asset, Liability, and Fund Balance Expenditure • Revenue Fund• (' Object or Line Item 1100-Q0000___� Sub -Class Account # Ilwfund Department 00 -_0,- 00/000-- 000>0bjector Line Item Account # Sub -Class r Fund Object or Line Item VO -t000,0— Sub -Class a Account # • .. NoTE . SrARA'O zt(fl3 ARE T t NUT1ectt' +vttittf vita. CNANC. • .c. 1 CITY OF FAYETTEVILLE FUND NUMBERS IN GAAFR FORMAT 1982 I. GOVERNMENTAL FUNDS A. General 01 General B. Special Revenues Funds 10 Public Works 11 Revenue Sharing 12 City Advertising and Promotion 13 Off Street Parking 14 Industrial Park C. Debt Service Funds 20 1978 G.O. Bonds D. Capital Projects Funds 26 1973 G.O. Bond Construction 27 Replacement E. Special Assessments 30 Sewer Assessment 31 1970 Street Improvement II. PROPRIETARY FUNDS A. Enterprise Water and Sewer 40 0&M 41 Surplus 42 Revenue Bond 43 Repair & Replacement 44 Construction 45 Deposit Refund Sanitation 50 O&M 52 Sanitation Depreciation Airport 55 0&M 56 Fund 57 Revenue Bond 58 Depreciation 59 1974 Airport 60 1979 Airport Construction 69 Continuing Education B. Internal Service 70 Shop III. FIDUCIARY FUNDS A. Trust 80 Police Pension 81 Fire Pension 82 Municipal Judge B. Agency 86 Downtown Gardens 87 Returned Checks 88 Payroll 89 Investments 28 City Hall Renovation 01-09 10-19 20-25 26-29 30-39 40-49 50-54 55-65 66-69 70 80-85 86-90 CITY OF FAYETTEVILLE FUND NUMBERS IN GAAFR FORMAT 1982 Page 2 V. ACCOUNT GROUPS 94 A. General Fixed Assets 95 B. General Long Term Debt 91-94 95-100 1 1 DEPARTMENTS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF FAYETTEVILLE DEPARTMENT NUMBERS IN GAAFR FORMAT 1900"2 GENERAL GOVERNMENT 40-59 40 Administration 42 Legal -Municipal Prosecutor 43 Legal -City Attorney 44 Municipal Court 50 Finance -Admin. & Accounting 51 Finance -City Clerk 52 Finance -Purchasing 53 Finance -Data Processing 56 Planning 57 Buildings & Grounds 58 Misc. PUBLIC SAFETY 60-69 60 Police 61 Fire 62 Traffic 63 Inspection 64 Hydrant Charges 65 Animal Control CULTURE AND RECREATION -LIBRARY 70 Parks and Youth Center 71 Swimming Pool 72 Library 73 Recreation HIGHWAY 75 Street 70-74 75-79 SANITATION 80-84 80 Operations WATER AND SEWER 85-98 85 Water Supply & Treat. 86 T&D 87 SM & C 88 Pollution Control 89 Customer Accounting 90 ADM. & Engineering 92 Debt Service Requirements • 99 SHOP 99 CITY OF FAYETTEVILLE ACCOUNT NUMBER SYSTEM (1980) ASSET, LIABILITY, FUND BALANCE, REVENUES AND EXPENDITURES Fund('Object or Line Item Asset, Liability, and Fund Balance 1(00 -e000O _ Sub -Class Account # Expenditure Revenue Fund Department , 100 - 00/00 00//000-000>Objector Line Item Account # Sub -Class r Fund Object or Line Item # 1000 0000 Sub -Class # Account # FUND NUMBERS 01 - General 02\- Wa ter and Sewer 0 & M 03,`` Public Works 04;- Sanitation 0 & M 05 Airport 0 & M 06 = Bi -Centennial Grant 07 = ontinuing Education Center 03 Dosit Refund 09 - ' F re Pension 10 - '19 8 G.O. Bond 11 - 197 G.D. Bond Construction 12 - Hotel, fotel ; and Restaurant s\t 13 - Indu Tial Park 14 - MunicApal Judge Retirement 15 - Off St\eet Parking 16 - 17 - 18 - 19 - 20 - Police •ens ion Returne 1970 St Water an Water:.and Watei" and Water and 1975 Water Check Fund et Imprq ement Sewer urplus Sewer/Revenue Bond 21 - ewe/,Repair and Replacement 22 - ewer Construction 23 - id' Sewer Construction 24 - 25 - 26 - 27 - 28 - 29 - 30 - 31 - 32 - 33 - 34 35 36 37 38 39 40 - Sanitation De reciation Ai roort/ Fund Ai rport Revenue ond Airpolit Deprecia .ion 1979/lirport Cons ruction 1 Payr»ol1 1 Revenue Sharing Re 1acement r. Seer Assessi^ent Dpwntown Gardens nvestments ACCOUNT NUMBERS 4ssEi 1 - t. /AM Iii! 2 - ..Fund Balance 3 - Revenue 4 - Expenditure S — CAPinte fUJfer ASSETS OBJECT OR LINE ITEM.. 101 - 0 Cash 101 - 1 Cash on Hand 101 - 2 Cash - FNB 101 - 3 Cash - Mcllroy 101 - 4 Cash - Northwest National 101 - 5 Cash - Swimming Pool 101 - 6 Cash - Revenue Bond Fund 101 - 7 Cash - Depreciation Fund 101 - 8 Cash - Water & Sewer Surplus Revenue 101 - 9 Cash - 75 Water & Sewer Construction 102 - 0 Petty Cash 102 - 1 102 - 2 103 - 0 Cash with Fiscal Agent 115 - 0 Accounts Receivable 115 - 1 Accounts Receivable - EPA 115 - 2 Accounts Receivable - FAA 115 - 3 Accounts Receivable - ORC 115 - 4 Accounts Receivable - City Match 115 - 5 Accounts Receivable - Ineligible 115 - 6 Accounts Receivable - Returned Checks 115 - 7 Accounts Receivable - Beaver Water District 115 - 8 Accounts Receivable- Police Pension 115 - 9 128 - 0 Notes 128 - 1 128-2 128- 3 129 - 129 - 129 - 129 - 129 - 129 - 0 Loans 1 Loans 2 Loans 3 Loans 4 Loans 5 Loans 133 - 0 133 - 1 133 - 2 133 - 3 133 - 4 133 - 5 133 - 6 135 136 135' 136 136 136 Due Due Due Due Duc Receivable Receivable Receivable Receivable Receivable Receivable Receivable - Airport - CEC - Water & Sewer - Central Emergency Medical Service - Industrial Park from other Funds from other Funds - Community Development from other Funds -'Sanitation Depreciation from other Funds - Water & Sewer Surplus from other Funds - Police Pension - 0 Interest Receivable on Investments - 0 Accrued Interest - 1 Accrued Interest - Depreciation - 2 - 3 - 4 140 0 Inventory 151 - 0 151 - 1 151 - 2 151 - 3 151 - 4 151 - 5 151 - 6 151 - 7 151 - 3 151 - 9 Investments Investments Investments Investments Investments Investments Investments Investments Investments 153 - 0 , Unamortized 155 - 0 " Prepaid 155 - 1 155 - 2 155 - 3 155-4 155 - 5 161 - 0 Land 161 - 1 161 - 2 - Depreciation Fund - 75 Water & Sewer Construction - "Revenue Bond - Debt Service Fund - Bond Fund - Construction Fund - Pledge Reserve Fund - Police Pension Discounts Expense 162 - 0 Buildings 162 - 1 Buildings - 163 - 0 163 - 1 163 - 2 Machinery Machinery Machinery on Bonds Allowance for Depreciation and and and Equipment Equipment Equipment r Allowance for Depreciation Lodals 164 - 0 Other Equipment 164 - 1 Other Equipment - Allowance for Depreciation 165.0 - Construction in Process 182.0 - Amount to be provided for payment of Term Bonds 182.1 182.2 182.3 J 201.0 202.0 202.1 202.2 202.3 202.4 202.5 202.o 202.7 202.8 202.9 207.0 207.1 207.2 207.3 207.4 207.5 207.6 215.0 216.0 217.0 217.1 217.2 217.3 217.4 217.5 - Vouchers Accounts - Accounts Accounts - Accounts Accounts • Accounts - Accounts Accounts - Accounts Accounts Due Due Due Due Due Due Due LIABILITIES AND FWD BALANCE OBJECT OR LINE ITEM Payable Payable Payable - Payable - Payable - Payable - Payable - Payable - Payable - Payable - .Payable - to other to other to other to other to other to other to other Funds Funds Funds Funds Funds Funds Funds Farmington, and Greenland Employee Benefits United Fund Credit Union Blue Cross $ Blue Sheild Rent Payable Life Insurance Uniforms Payable. Loan Payable - Community Development - Sanitation Deoreciation - Payroll - Off Street Parking - Water li Sewer - Police Pension Accrued Interest Payable Accrued Wages Payable - Accrued Taxes - Accrued Taxes - Accrued Taxes - Accrued Taxes Payable Payable - Federal Withholding Payable - State Taxes Payable - Fica Taxes 220.0 - Customer Deposits 221.0 - 221.1 - 221.2 - 221.3 - 221.4 - 223.0 - 223.1 - 223.2 - 223.3 - 223.4 - 231.0 232.0 - 232.1 - 232.2 232.3 Escrow Escrow - Sewers Escrow -, Farmington Sewer Charge Escrow - Greenland Sewer Charge Escrow - Land Option ' Unearned Income Unearned Income Unearned Income Unearned Income Unearned Income Bonds Payable Notes Payable Notes Payable. - - FAA - ORC - City Match - City Ineligible Community Development 257.0 - Reserve for Bond Debt Service 257.1 257.2- Reserve for Return Check 257.3 261.0 - Reserve for Pension Plans .261.1-'- Reserve for Pension Plans - Officers Contribution `261.2 - Reserve for Pension Plans - Part-time Officers Contribution -261.3 - Reserve for Retirement 270.0 - Reserve Funds 271.0 - Fund Balance 271.1 271.2 271.3 272.01- Donated 273.0 - Contributions 274.0 - Retained Earnings 300.0 - Income Control 301.0 - Estimated Revenues 500.0 - Expense Control 501.0 - Appropriations .`:' !l'i! I i! it Hi in \ and - 1 i'. ,.nc::i s, -Fixes- `•l! _o Fr„nchi>;i.;c - Se •: _.astern Cell � ;_ . Tr S _ Franchise AUS Warner Cable .. .. .. �.� SC ia.U.'1- - ; rranchise Taxes O:uk Electric Co-op Francaisexes - Ti1aspo i-taticn Co's • •- - 0 One Mill Property Taxes 306.1- Delinquent taxes ' n- 3 10 - 31: - 312 - 313 314 -),, 317 - 3 - 910 Alcoholic Beverage Licenses Occupaticn Licenses Trade Licenses Building Permits -Electrical Permits Pl ur:bi ne and' Gas Perri is Animal Licenses Other Permits & Licenses 320 - Federal Grants 320 - 1 FAA Grants 320 - 2 0!%1'I: Regional GQ.0 iss1011 Grants ,co - J Ce ca Grants 320 - 4 Public Service and Safety Grants 320 - 5 EPA Studies Grants 320 - 6 320 - 7 321 - State Grants 321 - 1 State Grant - Airport 321 - 2 Local Services Grant 31 - 3 State Highway - Utility Relocation Grant 321 - 4 State Ilieh iay - Maintenance Grant 3i1 5 32.1 - 6 322 State Shared Revenue 1 State Turnbacl: 322 - 2 State Insurance Revenue 3 ! - 3 323 - Federal Shared Revenue --3 - 1 Revenue Sharing -0, - 3 LICE'lSES AND PERMITS INTER GGVERNMENTA '1-.•t u Ci in Lieu � ; ,• ..\.)I C.7� .'.i. FI��; - Paza ":'rl;:'.'.-`:silit: :,haloes - _. Cost Allocations :.) - Sal-_ of Pu lic::ticn.c 312 - 5 Planning Cffice Fees - G Parking .',;eters - On Street 330 - 7 Parkin() Lots 323 - o Al reort Security 333 - ° Srnresn 10 Pool 331 - 1 Swimming Pooi Concession 331 - 2 Tennis Court Fees • - 3 331 - 4 331 - 5 Miscellaneous 333 - PUBLIC WORKS 332 - 1 Construction - Other Lepa,'t'.eats 332 - 2 Payments by Property Owners 333 3 Shop Charges 332 - 4 ? .:? - J Miscellaneous 333 - 1 Sanitation Fees 333 - 2 Extra Pick-up Fees 333 3 Animal Shelter Operations 333 4 333 - 5 Miscellaneous • 21 336 WATER ANO SEWER 33; - 1 Rent of Property 33; - 2 Recreation Ices Lake Fayetteville 3 Recreation Fees - Lake Sequoyah 33; - '1 Water Sales - Hot on Computer 3:3 - 5 Water Sales - On Computer 331 - 6 Water Sales - Rural 3 r - 7 Se:';,er Service Cirarues Not. on Como) 33t - Serer Service Charges - On Computer 334 - 9 Fire !!ylr;urt. and Protection Ch; ryes 335 - 1 Water Connection Fees 3.:7 - J Rural Water Taps 335 - -) Sewer is l' i3On;lt'. 11011 Fees ..SJ - 4 Construction Maintenance 337 - J ConstrUrtian Gon tri huIt 1011$ - 6 Customer Cepos1 Ls 33c - 7 Inventory Sales 3-':- ; Beaver Water Acjus...ent CHARGES FOR SERVICES • - -. :.o'... ....... can 5.:s,; - -. to .:U lC:l ni.; RC! .1 C I d TerHnal J ... - 9 Li '.Si.._ Service - 1 esic:il'c!1 Le se 33. - 2 , . _:;dre Fees J .:::- - 3 Grc'..Cc Rent/Freight Service ^• -' _-- - Coors L Fines '2 - Other :Ines • • 3:3 349 At 350 - Lit_rest 330 - 1 Interest - Debt Service Fund 3:0 - 2 Interest - Revenue Raul Fund 350 - 3 Interest - Construction Fund 350 - 4 Interest - Pledged Reserve Favid 3:; . - 13 Iiiteres t -Surplus Fund - 6 Int:rest - Other - ! Inte=re'st - Iruw Bonds or Cotes 351 - Con -:tions i Cil F11,1 c: -::n -c FINES Af, FORFEITS 352 -Pri,..cival on Bend or Notes Pa,:rcnLs MI C':LL •1EOUS - Ooti:in_ cr Lind _aii:s ° GC`.:..... Proceed.s fre i Land `.;ale 5 - So'_ of Eq'.:ipr.:ent (Fixed Assets) 355 - Rent .i• a•J - 1 .Rent Lot i 3i_ - 3 Pent Lot 3 .... P..,;• Lot i 7 - :' ._�1 - o J Rent LGL - 6 - G Rene Let - 7 ....:;.i - 7 Pnr Let = 9 - n leen= L 3 - 9 Ren- Lot =1- 1 1 1 i 1 1 1 i 1 1 1 1 1 1 1 1 1 u Jl� 3;= 3/5 JY:. 3//' 3/u 320 30 30 320 320 &0 MEE Income From 'Collection Agency N Principal Payment on Sewer Assessment Districts Interest on Principal Payment on Sewer AssessmeKt Tr.., ,far Transfer Transfer Transfer Transfer Transfer Transfer Revenue - 1 Revenue - 2 Revenue - 3 Revenue Revenue - 5 Revenue 6 Revenue to Depreciation Fund to Revenue Bond to Debt -Service Fund to Construction Fund to Pledged Reserve Fund to Surplus Fund - Other Funds General - Public ':.orks - -Sanitation - & - Community Development - Airport 0 & M • fer ,i ,i drir MICELI I. REYH0 TRANSFERS 4� Ci:v C1: rk Nus:! i ci[' 11 I'rose¢itor -15 Le,ga l 41 Ruaic1:i.1 Count; nr.r.\r,r;n:xr r.II; _su,,sl;la i. ; Finar:ce i ::; T.afti:L. and Pia rkit. g Control Dap.; ['_aces � n;e ,4S :1 'l:unuag j 49 I'urcirasing/1 Budget 51 Police . \53 Fire 5 Inspection '6 H dr,.nt Charges 6 Parks and/ Recreation 61\. Sc. ir.ming1J/Pool ti Library Public fiord: 7S St tet 76 Eluilldings and Grounds 7S Shoi Sanitation SO Open. tions Sy Anima Con trol Slater and Ser: 55 Watch upply and Treatment 57 Tran n.ssion and Distribution 62 Sewage'``,I:rintenancc and Col 1cction 63 Pol utiin Control - 65 Cus oriel, Account ing and Collection 66 Administ •ation and Engineering 67 kcctcat1 i.n G- J✓„�1l!--h••tit � Airport 80 Airport F.nd 81 - A6rport R venue Bond 82 Airport Co struction 83 i:rport De reciation Ei - 85 - %,irport Operations & Maintenance Continuing Educatiori Center 90 - onstructiion Fund 91 -: and Fund 92 - ebt. Service eserve Fund 93 - Pledced Re'enu • 1 1 1 1 1 1 1 1 i 1 i 1 1 1 1 1 1 1 1 10 15 20 25 30 35 40 41 42 43 45 50 51 52 53 54 55 56 57 53 59 60 64 70 71 72 73 74 75 76 77 78 79 88 89 90 91 92 93 94 95 96 '97 98 99 i „i r. • • IIhADI14 - Personnel Salaries Materials and Supplies - Contractual Services Maintenance - Transfers Debt Service Expense - Pledge Reserve Fund - Construction Fund - Bond Fund - Debt Service Fund - Other ALL FIJUIDM - Operations - Labor & Expenses` Purchased Water - Chemicals Vehicles - Employee Benefits Insurance Meter Reading Labor and Expenses - Customer Records and Collection Expense CEMI= P woR�s Pu 3L IC srturritriloRi re; Isc. . Fuv0S ED (--LCITTtov Independent Audit Expense " - Inventory " - Miscellaneous - Vehicle and Equipment Variance - Maintenance- Water Mains - Fire Hydrants " - Meters - Growth Area Mains - Tools & Equipment - Sewer Mains - Pumping Equipment - Tank - Control Plant & Equipment " - Miscellaneous - Capital - Flouridation " - Water Service Connections - Growth Arca Connections - Water Mains " - Vehicles and Equipment - Easements - Street Repairs or Construction - Sewer Mains - Sewer Connections - Plant Improvements - Water Meters - " - Miscellaneous w,t ER SECEA 0fl„CC i OP 1.1 ;1 I TC_� 003 - (nn object ,�ccounl. - designated by sub c.lnss only) L1 p1 - Salaries and r!ar;e5 ptn•,pr✓rt 0;' - Cnst Allucatir.n - Finance, A�.1:,,inistration, and Purcha/ sing r) gir,✓ 0_ - on-Cni �a cod Pcrsonn(1l 0i - E>.tra Services (legal or other) 05 - Land Anent 05 - 0verti!::o 0; - 08- 09 - Otfice Supplies and Printing 10 - Minolt Equipment 11 - Cleaning Supplies 12 - Chenicals 13 - 14 - Food 15 - 16 - 17 - Concession Supplies 18- 19 Aiffw MArvO 20 - suox eS 21 - Hot Nix, Asphalt, and Gravel 22 - 23 - Street Marking Material 24 - Signs 25 - Construction Materials 26 - Street Cleaning Material 27- 23 - 29 - / 30 - Gas and Oil j1 -__ 1 . JL 1 . 1 _ • u^. i Y3 • 45 4„ • 47 43 - ' 49 - 50 - 51 - ' 52 - 53 - 54 - 55 56 57 - 5£ - 59 - 60 - 61 - oc - ' 63 - 64 - 65 - 66- 67 - 63 - 1 69 70 - 71 - 72 - ' 7 744 - 75 - • 76 - I 77- .73 - 79 - 1 31 a?.- •' £.; - 85- £ - uie5el Fuel Tires .nd Tubes P'rt.s and ;Iccessorie SafcLy Devices Inventory - Discount r. ;1':'C 1'tl s11lq Clothinn Allowances Dues and Publication Codification Office Rent Travel and Training Postage Data Processing Professional Services Audit Expense Engineering Contract Services Office Rent Rent Expense Computer Lease Lease Expense Legal $ Administrative Solid Waste Disposal CCNTRACiVaL Telephone Expense 5tnVrc&S Utilities Insurance - Vehicles and Building Insurance - Health Insurance - Self Pension Contribution - Employer Pension Contribution - Employei: Collection Expense i -.;rrrr:, i lcol f.:A 1c'"4 .,_ :-. Social Security Taxes Recording Fees Election Cost Ren t natf. n 1L c soP FL' Buildings and Grounds Maintenance Office Machine Maintenance Radio Maintenance Vehicle and ';achinc Maintenance Traffic Control iaintenance77 Th41N7fk1M( Transfer to Library Board -jrNwo% I 87 .r b9- _ - 1 93 c - L. - Q QQ 100- 101 - t 102 - 103 - 104 - ' 105- 105- 107- ' 103- 109- 110 - lii - 112- 113 - 114 - ' 11 116 - 117 - 119 - 119 - 120 - 121 - ' 122- 123 - 124 - ' 125 - 126- 127 - 122 - ' 129 - 130- Tr:ns;or to Mousing Authority Transfer L', HUB - Cor"muni tit Deve1opoment. Trans For t.o Youth and Adult Centers Transfer to i ,nreriati0n Fund Tr fader to Con; tr,ic tics Fund I I lii:` J •eV..1IIL:e :roil.. L:n:: Transfer to Onerations and iaintenance Fund Trans fur to Oeb t Servi Ce Ftlnd Transfer to Bond Fund Transfer to City Trtuisrer to Continuing Education Pr-ojec% ransfer to F;3 Pt - Home Miscellaneous Expense Paying Agents Fees Interest Expense Bond Company Fees or Issue Principal Payment Water Lines Street Construction Sewer Lines Building Costs Engineering Costs Land Cost Library Construction Park Improvements Gym Construction Miscellaneous Park Tint Historical Preservatic Ird'l L Center Q✓IPr1E'vr Pension Expense Refunds to Customers City Checks .... Title Insurance Expense Other Dist. of Proceeds From/Land Sale Gross Taxes Etc. peg r✓tins Fees DG 6 f 5EAvlc f ti PfMl CAPrTn'c- RP. Ns Fi rr I I GENERAL FUND I TABLE OF CONTENTS .. PAGE Projected Fund Balance•• ............. 1 Statement of Revenues and Expenditures 2 Revenue Detail. . . - . . . . . . . . . . . . . . . ......... • . . . . . . . . . . ......... . . 3-4 Revenue Explanations of Accounts .................................... 5-10 Expenditure Summary ................................................ 11 Administration Department Narrative....., ........................... 12 Administration Department Detail .................................... 13-14 Legal Department - Prosecutor Division Narrative. ............ 15 Legal Department - Prosecutor Division Detail 16-17 ' Legal Department - City Attorney Division Narrative ................ 18 Legal Department - City Attorney Division Detail....................19-20 Municipal Court Department Narrative... ....... . . . . . . . ...... . . . . . . . . 21 Municipal Court Department Detail .................................. 22-23 Finance Department - Accounting and Administration Division Narrative 24-25 Finance Department - Accounting and Administration Detail........... 26-29 Finance Department - City Clerk Division Narrative............30 Finance Department - City Clerk Division Detail .................... 31-32 Finance Department - Purchasing Division Narrative..!... . ........... 33 Finance Department - Purchasing Division Detail ..................... 34-35 Finance Department - Data Processing Division Narrative .........:... 36-37 Finance Department - Data Processing Division Detail ............ 38-39 Inspection and Planning Department - Planning Division Narrative.... 40 Inspection and Planning Department - Planning Division Detail....... 41-42 Building Maintenance Department Narrative 43 Building Maintenance Department Detail..! • .. . . . . 44-45 Miscellaneous Operations Narrative .................................. 46 ' Miscellaneous Operations Detail .................................... 47-49 Police Department Narrative.................................I...... 50 Police Department Detail. . . . . . . . . . . .. . . ............... 51-55 Fire Department Narrative........................................M.. 56 Fire Department Detail .............................................. 57-61 Traffic and Parking Department Narrative ............................ 62 Traffic and Parking Department Detail 63-65 Inspection and Planning Department - Inspection Division Narrative.. 66 Inspection and Planning Department - Inspection Division Detail..... 67-68 Hydrant Charges Narrative .......................................... 69 Hydrant Charges Detail .............................................. 70 Animal Control Narrative ............................................ 71 Animal Control Detail .............................................. 72-74 Parks and Recreation Department - General Recreation Div. Narrative. 75 Parks and Recreation Department - General Recreation Div. Detail.... 76-79 I I GENERAL FUND ' TABLE OF CONTENTS (CONT.) I. PAGE Parks and Recreation Department - Swimming Pool Division Narrative... 80 Parks and Recreation Department - Swimming Pool Division Detail...... 81-82 I Parks and Recreation Department - Library Division Narrative ._....... 83 Parks and Recreation Department - Library Division Detail . . 84 Parks and Recreation Department - Lake Recreation Narrative.......... 85 Parks and Recreation Department - Lake Recreation Diva Detail........ 86 I I I I I I I I I I I I I CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND PROJECTED FUND BALANCE ' 1982 I, January 1, 1931 Fund Balance $2,452,950 Add: Estimated Revenue 1981 3,605,432 Total Estimated Resources 1981 6,058,382 Deduct: Estimated Expenditures 1981 3,211,851 Estimated Balance December 31, 1981 2,846,531 Reserved for below described* 1,174,296 Unreserved Fund Balance at December 31, 1981 1,672,235 Add: Estimated Revenue 1982 4,001,9801 ■ Total Estimated Resources 1982 5,6674,215 Deduct: Estimated Expenditures 1982 4,209,268 Estimated Balance December 31, 1982 1,464,947 Reserve for below described** 511,693 Estimated unreserved Fund Balance at December 31, 1982 $ 953,254 *This balance has outstanding loans as follows: (as of 12-31-81) Airport $ 734,396 I. CEC 416,300 CENS 23,600 $1,174,296 **This balance reflects 1982 activity and unbudgeted sales tax. Loan to City Hall Renovation $187,000 Loan to Shop 100,000 Sales tax surplus 224,693 • S511.693 1From Page 4 I. I. I 1 If I I CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND STATEMENT OF REVENUES AND EXPENSES Estimated Projected Increase Percent 1981 1982 (Decrease) REVENUES Taxes $1,754,648 $1,989,350 $ 234,702 113.4' Licenses and Permits 163,9166 176,900 12,984 107.9% Intergovernmental Revenue 589,490 678,000 88,510 115.0% Charges for Services 565,894 590,930 25,036 104.4% Fines and Forfeitures 279.000 298,000 19,000 106.8% MiscellaneousRevenue 252,484 268,800 16,316 106.5% Total Revenue 3,605,9432 4,00 980 396,543 111.0% EXPENSES Personnel Salaries 2,146,585 2,606,082 459,497 121.4% Materials & Supplies 65,672 133,359 67,687 203.OZ Contractual Services 1,142,977 1,498,528 355,551 131.1% Maintenance 151,925 163,300 11,375 107.5% Capital Outlay 203,073 246,053 42,980 121.25 Total Expenses 3,710,232 4,647,322 937,090 125.3;% Less Revenue Sharing Applied to Salaries 498,381 438,054 (60,327) 87.9`S Total Net Expenses 3,211,851 4,209,268 997,417 131.1% Net Gain (loss) $ 393,581 $ 2(07,288) $ (600,869) (152.7`:) 2 GENERAL FUND REVENUE DETAIL 1932 BUDGET 01-3 ,. -Actual 1980 Estimated 1981 Budget 1982 Property Taxes 302-0 General Property Tax $ 330,734 $ 350,000 $ 367,500 303-0 Delinquent Property Taxes 16,794 11,500 12,000 Total 347,528 _ 361,500 379,500 Sales Tax Sales Tax -0- 359,639 683,589 Portion recognized as recovery of loss of franchise & occupation tax -0- 70,320 210,961 _ 304-0 Total -0- 429,959 894,550 Franchise Taxes 305-1 SWEPCO 295,772 280,681 290,000 305-2 Southwestern Bell 148,000 138,750 111,000 305-3 Arkansas Western Gas 184,813 401,458 188,000 305-4 Warner Cable 46,374 55,800 44,300 305-5 Ozark Electric Coop. 84,647 86,500 82;000 305-6 Transportation Companies -0- -0- -0- Total _ 759,606 963,189 715,300 � Licenses and Permits 316-0 Animal Licenses -0- -0- 1,900 334-2 Lake Recreation Permits -0- -0- 16,500 310-0 Alcoholic Beverage Licenses 78,490 90,000 90,000 311-0 Occupation Licenses 76,906 5,416 -0- 312-0 Trade Licenses 499 500 500 313-0 Building Permits 53,618 35,000 35,000 314-0 Electrical Permits 15,549 10,000 10,000 315-0 Plumbing and Gas Permits 24,982 20,000 20,000 317-0 Other Permits and Licenses 4,692 3,000 3,000 _ Total 254,736 163,916 176,900 Intergovernmental Revenue 320-4 Public Service and Safety Grants 6,991 -0- 321-2 Local Services Grant -Bicycle -0- -0- 15,000 322-1 State Turnback 740,299 589,490 663,000 ' Total 747,290 539,490 678,000 'Charges for Service 330-1 Administration Building Rent 10,033 11,000 11,000 330-2 Data Processing Charges 101,554 101,600 116,000 330-3 Cost Allocation (transfer from other funds) 296,350 344,889 379,380 330-4 Sale of Publications 1,450 900 1,000 330-5 Planning Office Fees 6,713 5,450 6,000 330-6 Parking Meters on Streets 14,632 19,000 19,000 330-8 Airport Security Revenue 33,988 35,055 -0- 330-9 Swimming Pool & Concession Revenue 24,184 20,072 25,000 IT I, I- lT GENERAL FUND REVENUE DETAIL 1932 BUDGET Charges for Services (Cont'd) 331-2 Tennis Court Fees 331-3 Bailfield Fees 333-3 Animal Shelter 331-4 Fire Contracts Outside of City Total Fines and Forfeitures 340-0 Parking Fines 341-0 Court Fines Total Miscellaneous Revenue 350-0 Interest 350- Interest -Sales Tax 350-8 Interest -Airport Loan 360-0 Donations 360-1 Green Space Fees Parks 360-0 Miscellaneous Revenue Total Actual 1980 Estimated 1931 Budget 1982 $ -0- -0- -0- -0- _488,954 15,489 216,976 232,465 14,279 -0- -0- -0- -0- 56,251 170,530 Total General Fund Revenue (including sales tax) 3,001,109 Less: -Sales Tax reduced by amount recognized as recovery of lost franchise & occupation taxes -0- -Sales Tax Interest -0- Grand Total $ 3,001,109 'to fund balance 4 700 228 -0- 27,000 565.894 39,000 240,000 279,000 164,000 1,649 63,000 35 500 23,300 952,484 3,605,432 $ 1,000 250 2,300 30,000 590,930 48,000 250,000 298,000 150,000 30,000 80,000 -0- 500 8,300 268,800 1 4,001 ,930 359,639 683,589 -30,000 3,244,144 S 3,288,391 I I L I GENERAL FUND REVENUES ANATION OF ACCOUNTS PROPERTY TAXES Property taxes reflected in the General Fund Budget are based on five mills. The total city millage rate is nine mills: five mills for General Government, one mill for Police Pension, one mill for Fire Pension, and two mills for 1978 G. 0. Bond Fund for Parks and Library Improvements. Two mills for City Hospital Improvements are not levied since the bonds have not been sold. Because of its importance to the financing of City government, below is a ' listing of the total millage rates, by year, for the City of Fayetteville. I Source: Official records of the City Clerk, City of Fayetteville: YEAR TOTAL MILLAGE ' 1909 7.0 1910-1911 6.5 1912-1925 7.5 ' 1926-1933 10.0 1934-1935 12.5 1936-1940 11.5 1941 12.0 ' 1942 14.0 1943-1946 12.0 1947-1957 14.0 ' 1958 11.0 1959-1960 13.5 1961-1964 14.0 ' 1965-1973 16.0 1974 11.0 1975 7.0 1976 7.0 ' 1977 7.0 1978 7.0 1979 9.0 ' 1980 9.0 1981 9.0 1982 9.0 I Local tax effort is one of the main components in the computations of revenue sharing entitlement funds. In short, low tax effort = low revenue sharing entitlement: greater tax effort = larger revenue sharing. One Cent Washington County Sales Tax This tax was passed by the voters at a special election on July 28, 1981. The collection of the tax began on September 1, 1981. County -wide collections are paid to the State Revenue Office and from there dispensed to Washington County and cities within the County on a per capita basis. The formula for distribution of this tax is based upon how one city's population ratio bears Ito the total county population. 1 5 Y I GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS 1 Calculation of General Fund Sales Tax Receipts: Gross Sales Tax Receipts - City $1,345,961 Less: Streets -In Public Works Budget 227,000 City Hall Renovation 170,250 ' S 948,711 FRANCHISE TAXES 1. Southwestern Electric Power Company '• Resolution No. 4-68, passed and approved by the Board of Directors on January 29, 1968, amended the street rental charge (franchise tax) agreement between SWEPCO and the City dated December 29, 1944, to provide for a three percent tax on the "Company's gross revenues ' derived from the sale of electric power and energy to domestic and commercial customers within the City limits." A new agreement was adopted in 1976 to increase the tax to four percent and apply the Irate to industrial customers. This agreement is for 10 years certain beginning July 1, 1976. ' Ordinance No. 2742 dated August 4, 1981 provides that a franchise tax of three percent of gross sales of energy to domestic and commercial customers within the City limits and a one percent franchise tax on gross revenues derived from sale of energy to ' industrial customers. These rates went into effect on September 1, 1981 as a result of the passage of the one cent Washington County Sales tax. 2. Southwestern Bell Telephone Company Ordinance No. 1583 amended ordinances number 1167, 1223, and 1295 by increasing the amount of the franchise tax on Southwestern Bell from $17,000 annually established on April 9, 1962 to $25,000 annually established on January 1, 1968. Ordinance No. 1977 dated January 4, 1971, increased the franchise tax from $25,000 annually Ito $37,500. Ordinance No. 2257 increased this tax to $75,000 for 1976 with $18,750 to be paid over a three year period and prescribed a $100,000 annual tax to begin in 1977. The franchise tax for ' Southwestern Bell Telephone Company was increased by Ordinance No. 2531 on May 15, 1979 from $100,000 to $148,000 beginning January 1, 1980. The agreement may be terminated by the City or the Telephone Company as of the end of any year after giving sixty (60) days ' written notice of intention to terminate. Ordinance No. 2743 adopted August 4, 1981 prescribes an annual franchise tax of $111,000 payable in equal quarterly installments. The effective date of this ' ordinance is September 1, 1981 and is a result of the passage of the one cent Washington County Sales Tax. 3. Arkansas Western Gas Company Franchise tax was increased from two percent of gross to three percent of gross sales of natural gas to domestic and commercial customers I6 FT I I I U r I company's gross subscriber revenues per y '• cable television operations in the City. further details. The company may pass on excess of two percent without approval of ' in franchise tax from Ordinance 2744 is a one cent Washington County Sales Tax. GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS within the city limits on January 1, 1968. Ordinance No. 2236 increased the tax rate to four percent. This agreement runs for 10 years certain from July 1,1976. A one percent tax is applied to industrial customers. Ordinance No. 2740 adopted August 4, 1981 prescribes a three percent franchise tax on its sales, before taxes, of natural gas to residential and commercial customers within the city limits; and a one percent fee of its sales, before taxes, of natural gas to industrial customers. The effective date of this ordinance is September 1, 1981 and is a result of the passage of the one cent Washington County Sales Tax. (Warner Cable) Warner -Amex Ordinance No. 2744 adopted August 4, 1981 levies a franchise tax on Warner -Amex for the privilege of operating a community antenna television system. The franchise tax is three percent of the gar derived from regular See Ordinance 2744 for any franchise fee in the City. The reduction result of the passage of the 5. Ozarks Electric Cooperative Rate: Three percent of gross sales of electrical power to domestic and commercial consumers within the corporate limits of the City. Rate established on January 1, 1968. Reference: Ordinance No. 1584. ' The tax rate was increased to four percent by Ordinance No. 2238. Also, one percent is applied to industrial customers. This agreement is for 10 years certain beginning July 1, 1976. I I I I I I Ordinance No. 2741 adopted on August 4, percent franchise tax on gross sales of and commercial consumers within the Cit franchise tax is assessed against gross to industrial customers inside the City ordinance is September 1, 1981 and is a one cent Washington County Sales Tax. 1981 provided for a three electrical power to domestic y limits. A one percent sales of electrical power The effective date of this result of the passage of the Transportation Companies License fee of 100 per year on one taxi company. ICENSES'AND PERMITS Animal Licenses Animal Control was transferred to the General Fund as of January 1, 1982 from Sanitation Fund. This revenue account is for dog and cat licenses. I I I L U I il I I I I I U I I I I I GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS 2. Lake Recreation Permits Lake recreation was transferred to the General Fund as of January 1, 1982 from Water and Sewer. This revenue account is for fishing and boating on Lake Sequoyah and Lake Fayetteville. 3. Alcoholic Beverage Licenses This category reflects taxes collected as payment for the privilege of selling alcoholic beverages. Retail sales, both on premise and package, determine amount of license tax. Also includes ABC Supple- mental Tax which rate is five percent tax on gross revenue derived from selling mixed drinks and for the serving of beer and wine by private clubs only. 4. Occupation Licenses These licenses "to do business in the City" were rescinded by Ordinance No. 2739 adopted August 4, 1981. 5. Trade Licenses Represents licenses on certain types of fitters, and electri 6. Building Permits Represents permits i construction of new issued by the City for the privilege of carrying trades or occupations such as plumber, gas cians licenses. ssued by Building Inspection Department for the building and remodeling of old building. 7. Electrical Permits and Plumbing and Gas Fitting Permits These permits, like building permits, are issued by the Inspection Department to make electrical, plumbing, and gas connections. Fees were increased in 1976 for these permits. 8. Other Permits Includes a variety of permits issued for the privilege of carrying on certain types of businesses such as bowling alleys, operating amusement devices, and several others. INTERGOVERNMENTAL REVENUE 1. Local Services Grant Bikeways grant which is on a 75%-25% match basis for the routing and mapping of bikeways within the city limits of Fayetteville. 2. State Turnback The City is expected to receive approximately $18.00 per capita in 1982, based on the 1980 census which reflected a population of 36,846. I O I I U I I U I I I GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS CHARGES FOR SERVICE 1. Administration Building Rent Represents rents paid to the General Fund by the Water and Sewer Department on space in the Administration Building. 2. Data Processing Charges _ Represents charges to other funds for data processing support services. 3. Cost Allocation Transfers Reflects charges to other funds for services rendered by Administration, Finance, Purchasing, and Legal Departments. This charge is based on 21.22 percent of the budgeted salaries. 4. Sales of Publications This is for the sale of various code books pertaining to building, plumbing, and electrical codes. 5. Planning Office Fees These are charges for services for filing for various planning actions such as rezoning and applications for variances. 6. Parking Meters on Street This represents the revenues collected from the meters located on the sides of the streets. ' 7. Airport Security Revenue This was revenue which was reimbursed to the General Fund from the Airport Fund for police officers to act as security guards at the ' airport. Beginning in 1982 the City will not be required to keep police officers at the airport upon approval of the FAA. 8. Tennis Court Fees ' Represents revenues from the coin operated night lights at the city park tennis courts. ' 9. Ballfield Fees Represents revenue from the rental of the lights at the softball fields for night practice or tournaments. ' 10. Animal Shelter Fees Animal Control was transferred to the General Fund as of January 1, 1982 from the Sanitation Fund. This revenue account is for impoundment ' fees from the Animal Shelter. 11. Fire Contracts Outside the City ' Represents the charges for fire protection, which is levied by the City, for those persons or businesses located outside the City who wish to have our fire department respond to calls. 1 1 9 I I I I I I C GI U GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS 12. Swimming Pool Operations Revenue derived from sale of swimming pool tickets and concession sales. FINES AND PENALTIES 1. Parking Fines Represents fines for overtime parking tickets. 2. Court Fines Represents fines levied for conviction of violations of State laws and City ordinances. MISCELLANEOUS REVENUE 1. Interest Represents income from the investing of General Fund cash surpluses in CD's with the local banks. 2. Interest -Sales Tax Represents income from the investing of sales tax cash surpluses in CD's with the local banks. 3. Interest Airport Loan Represents the 10`S interest on the loan which the General Fund made to airport for the construction and operation of the new terminal. ' 4. Donations Gifts from citizens or interested civic groups for various projects. 5. Green Space Fees - Parks Revenue collected from developers in lieu of the subdivision having area set aside for park use. ' 6. Miscellaneous Revenue Other revenue which does not fall into any of the other revenue categories. 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Cr- OLD •r tL 4- to i E 2 W Y E L 030 (I fL F - q E pl O) C r r C: r 10 •r N U r i ro V) - •r K. t •r .- Y -O N lL O •r •r .r- .r- r J r J �--1 p .r i C C J 0 r0 ) M J J N O ?QJJ�LL W LL W d=� Wd W Hti2QF Jd NJJ F- ¢ W Q W O O fl O 0_i CL C7 H d F- U F- H (.7 L I CITY OF FAYETTEVILLE Narrative Explanation Fund Department ' General Administration Statement of Purpose - (basic function) I L 11 I I I [1 I L L Li I I Division The City Manager's Office provides centralized administration, coordination, control, and evaluation of a wide variety of city programs. The staff of the office assists the City Board in developing policy alternatives, and once a policy directive is adopted the City Manager's Office carries out its implementation. The office also assists the public in becoming better informed, and plays a large public information role by providing the City Board, representatives of the news media, and the people we serve with details of the city's activities, programs, and problems. Conflict resolu- tion is also an integral portion of the office's activities. Auxiliary activities of the City Manager's Office include personnel administration, building repair and maintenance for all General Fund departments, and building custodial responsibilities for the City Administration Building. ific Goals for 1982 - To ensure effective implementation, administration, and evaluation of city programs established through policy directives of the City Board of Directors, in a fair, equitable, and cost-effective manner. ti ves- for 1932 - 1. To coordinate the implementation of new city programs in a timely manner. 2. To give policy guidance to the City Board that is logical, well -reasoned, and feasible. 3. To maintain our consistent record of providing incrementally superior administration as compared to the previous year, with no increase in personnel. 4. To retain, as an official office policy that tempers all actions, the attitude that the sole reason for the existence of government is to serve the public in a wise, dispassionate, and humanitarian manner. I 12 I I GENERAL FUND DETAIL ADMINISTRATION 001-4-40 ' Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries ' 10-001 Personnel Salaries $ 73,136 $ 87,645 $ 96,920 Less Revenue Sharing -O- 16,503 16,503 General Fund Salaries 73,136 71,142 80,417 ' Materials and Supplies 15-009 Office Supplies 4,964 4,650 5,000 15-010 Minor Equipment 126 50 860 Total —54090 4,700 5,860 Contractual Services ' 20-040 Public Notification 1,337 1,745 1,750 20-044 Publications and Dues 3,456 5,600 5,600 20-045 Annual Report -0- -0- 25,000 20-048 Travel and Training 4,050 4,700 6,000 ' 20-051 Professional Services 5,476 770 1,200 20-063 Telephone -0- 31 -0- 20-065 Insurance -Vehicles -0- 525 361 ' 20-066 Insurance -Health -0- 1,820 2,443 20-067 Insurance -Self -0- -0- -0- 20-068 Pension Contribution -Employer 2,068 4,186 4,556 ' 20-071 Unemployment Insurance Tax -0- -0- 10,000 20-072 Social Security Taxes 3,697 5,203 5,880 20-079 Employee Recognition -0- 12,000 18,000 20-100 Miscellaneous Expense 622 400 600 Total _ 20,706 36,980 81,390 Maintenance ' 25-081 Office Machine Maintenance 357 435 650 25-082 Radio Maintenance 41 50 100 25-083 Vehicle and Equipment Maintenance 2,010 1,500 1,200 _ Total 2,408 1,985 1,950 Capital 99-000 Capital Outlay 344 1,839 —-0- Total _ 344 1,839 -0- Grand Total $ 101,684 $ 1166,646 $ 169,617 ' PERSONNEL SCHEDULE Number of Employees Budgeted ' 1981 1982 1981 1982 City Manager 1 1 $43,100 ' Assistant City Manager 1 1 26,100 Personnel Officer 1 1 16,511 Secretary to City Manager. 1 1 10,692 Overtime and Intern 1 0 — — 517 Total $88,641 S96,920 I 13 GENERAL FUND ADMINISTRATION 001-4-40 EXPLANATION OF ACCOUNTS Acct. #15-010: Minor Equipment: Calculator $ 210 File Cabinet 250 Hands Free Phone 400 $ 860 Acct. #20-044: Publications & Dues: ICMA $ 700 Ark. Municipal League 3,200 National League of Cities 1,300 Miscellaneous 400 $,600 Acct. #20-048: Travel & Training: ICMA Conference, Arkansas Municipal League, other travel to federal agencies, state offices, workshops, etc. $6,000 Acct. #20-051: Professional Services: Chamber of Commerce Reimbursements $1,200 Acct. #20-071: Unemployment Insurance Tax: {Unemployment, in 1981, was charged to various General departments on a user basis. To ease administration, all General Fund Unemployment Tax will be paid from the Administration Department. $10,000 Acct. #20-079: Employee Recognition: Employee-of=Month Program $12,000 Employee Service Pins 2,000 Employee Picnic 4,000 •18,000 14 CITY OF FAYETTEVILLE Narrative Explanation ' Fund I I I I I L L I I C I General Department tement of Purpose - (basic function) Leoal Division Prosecutor To prosecute misdemeanor cases on charges filed by the Fayetteville Police Department, Department of Public Safety, Arkansas State Police, Sheriff's Office, merchants, and individuals. cific Goals for 1982 - To provide merchants with courteous and efficient service in processing hot check affidavits. To provide the public with information and prompt, courteous help in filing any necessary charges. To maintain good relations with attorneys, police officers, merchants, and the public. ' Objectives for 1932 - 1. The new Hot Check Law has raised the limit for misdemeanor on Hot Checks from $100.00 to $500.00. To accurately identify persons who can be turned over to the County for felony charges and to identify repeat offenders to ' levy higher fines/jail time, it will be necessary to create a new Hot Check record system. 2. To improve the filing systems, increasing accuracy in the office and ease in locating all cases within a reasonable amount of time. 15 I C' I C I I I U I L C Li Ti I IT I GENERAL FUND DETAIL LEGAL DEPARTMENT PROSECUTOR DIVISION 001-4-42 Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries 10-001 Personnel Salaries $ 22,641 $ 26,590 $ 35,409 Less Revenue Sharing -0- 4,467 4,467 General Fund Salaries 22,641 22,123 30,942 Materials and Supplies 15-009 Office Supplies and Printing 600 650 1,890 15-010 Minor Equipment -0- -0- -0- Total 600 650 1,890 Contractual Services 20-044 Publication and Dues 137 350 350 20-049 Postage 200 150 200 20-051 Professional Services 619 700 900 20-055 Office Rent 1,440 1500 1,200 20-063 Telephone 352 600 500 20-066 Insurance -Health -0- 1,225 1,222 20-072 Social Security 901 1,769 2,373 20-100 Miscellaneous 135 150 150 Total 3,784 6,444 6,895 Maintenance 25-081 Office Machine Maintenance 97 102 125 Total 97 102 125 Capital 99-000 Capital Outlay -0- -0- -0- Total -0- -0- -0- Grand Total $ 27,122 $ 29,319 $ 39,852 PERSONNEL SCHEDULE Number of Employees Budgeted 1981 1982 1981 1982 Municipal. Prosecutor 1 1 $16,033 Legal Assistant 1 1 10,822 Clerk I 0 1 8,554 Total 2 3 .24,703 $35,409 r I U ' GENERAL FUND LEGAL DEPARTMENT ' PROSECUTOR DIVISION 001-4-42 EXPLANATION OF ACCOUNTS ' Acct. #20-044: Publication & Dues: This account is used ' primarily for Replacement Volumes for Statute books and for supplements. $350 Acct. #20-051: Professional Services: Chemical Analysis $600 Subpeonas 300 $900 ' 1 • 1 I. 1 1 1 1 ' 17 I I I I 11 I I I.1 I I 11 I I! 'I I I I Fund General CITY OF FAYETTEVILLE Narrative Explanation Department Legal tatement of Purpose - (basic function) Division City Attorney To draft ordinances, resolutions, leases and other written instruments required by the business of the City; to furnish written legal opinions upon subjects of a legal nature relating to the affairs of city government; to furnish legal advice regarding activities of the City; and to attend meetings of the Board of Directors and upon request of the Chairman, thereof, to attend any meeting of city administrative boards and commissions. For these services the City Attorney receives a regular salary established by the annual budget. In addition, the City Attorney represents the City when it is a party to litigation in State or Federal Court and represents the City on appeals to State and Federal appellate courts; the City Attorney also renders legal services in connection with bond issues. For these services, the City Attorney receives additional compensation. pecific Goals for 1982 - To provide the Board of Directors, City Manager, Department Heads, and administrative boards and commissions with quality legal service in a thorough and efficient manner. bjectives for 1932 - 1. To obtain a decision on the merits in Donrey v. City of Fayetteville and to process any appeal as expeditiously as possible so that a final appellate decision on the constitutionality on the city's bill board restrictions and amortization requirement may be obtained. 2. To process any appeal in Mcllroy Bank et al v. City of Fayetteville as expeditiously as possible so that a final appellate decision on the constitutionality of the city's on -site sign regulations and amortization requirement may be obtained. 3. To process any appeal in Calabria v. City of Fayetteville as expeditiously as possible so that a final appeallate decision on the constitutionality of the city's controlled access highway ordinance may be obtained. 4. To resolve by settlement or trial all pending litigation, including eminent domain cases, 18 n I I GENERAL FUND DETAIL LEGAL DEPARTMENT CITY ATTORNEY DIVISION 001-4-43 I. Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries 10-001 Personnel Salaries $ 17,841 $ 19,804 $ 21,388 ' 10-004 Extra Legal Service 15,606 18,000 16,000 Less Revenue Sharing -0- 4,873 4,873 General Fund Salaries 33,447 32,931 32,515 ' Materials and Supplies 15-009 Office Supplies and Equipment 750 650 600 ' 15-010 Minor Equipment (250) -0- -0- Total 500 650 600 Contractual Services ' 20-040 Public Notification (474) -0- -0- 20-044 Publications and Dues 934 850 800 20-048 Travel and Training 164 300 1,000 ' 20-049 Postage -0- 240 250 20-051 Professional Services 10,455 13,700 16,500 20-066 Insurance -Health -0- 480 622 20-068 Pension Contribution -Employer 933 1,608 2,243 ' 20-072 Social Security 1,565 1,975 2,171 20-100 Miscellaneous Expense 38 300 300 Total —13,615 19,453 23,886 ' Capital 99-000 Capital Outlay -0- -0- -0- Total -0- -0- -0- Grand Total $ 47,562 $ 53,034 $ 57,001 L I ' City Attorney Extra Legal Services . Total I 11 I PERSONNEL SCHEDULE Number of Employees Budgeted 1981 1982 1981 1982 1 1 $21,388 16,000 1 1 $33,804 $7,388 I 19 I I I GENERAL FUND LEGAL DEPARTMENT CITY ATTORNEY DIVISION 001-4-43 EXPLANATION OF ACCOUNTS ' Acct. #20-044: Publications & Dues I U I IAcct. #20-048: Travel & Training I Acct. #20-051: Professional Services I I I I I I Includes the purchase of a variety of books such as Municipal Corporations, American Land Planning Law, Municipal Ordinances, Municipal Legal Forms, Arkansas Statutes Annotated, annual subscription to the National Institute of Municipal Law Officers, Municipal Law Court Proceedings, Municipal Law Docket, Municipal Attorney, and American, Arkansas, and Washington County Bar Association dues and Arkansas Supreme Court dues combined. $ NIMLO Annual Conference and travel to Little Rock related to cases on appeal to higher courts. Includes $1,000 per month for office and secretarial allowance; $200 per month for mag card (IBM) typewriter allowance; and miscellaneous litigation expenses such as depositions, printing of appeal breifs, sheriff's fees, witness fees, etc., $2,100. 11 $ 1,000 $16,500 I 20 CITY OF FAYETTEVILLE Narrative Explanation I I 1 1 1 I Fund Department Division General Municipal Court Statement of Purpose - (basic function) The Municipal Court must provide a proper forum for dispositions and trials of misdemeanor, civil and small claim cases. pecific Goals for 1932 - We will strive to provide more efficient service to citizens appearing before and utilizing the services of the Court. bjectives for 1932 - We intend to continue improving the record keeping system and effect satisfactory compliance with statutory accounting and records requirements. M1 21 I I I I I I GENERAL FUND DETAIL MUNICIPAL COURT 001-4-44 Personnel Salaries 10-001 Personnel Salaries Less Revenue Sharing General Fund Salaries Materials and Supplies 15-009 Office Supplies and Printing 15-010 Minor Equipment Total Actual 1980 Estimated 1981 Budget 1982 $ 21,714 $ 23,467 $ 26,693 -0- 4,467 4,467 21,714 19,000 22,226 1,195 -0- 1,195 3,000 -0- 3,000 3,600 -0- 3,600 1 Contractual Services 20-044 Publications and Dues 550 375 400 20-048 Travel and Training 373 90 550 1 20-051 Professional Services 2,200 1,650 2,000 20-052 Audit Expense -0- 700 770 20-054 Contractual Services -0- -0- 22,256 20-063 Telephone -0- 26 -0- 1 20-066 Insurance -Health -0- 1,268 1,832 20-068 Pension Contribution -0- 960 1,037 20-072 Social Security 1,505 1,561 1,858 1 20-100 Miscellaneous -0- 31 100 Total 4,628 6,861 30,803 I Maintenance 25-081 Office Machine Maintenace Total 1 Capital 92-000 Capital Outlay Total C J II I Grand Total 172 200 172 200 250 .c;n -0- -0- 7,000 -0- -0- 7,000 $ 27,709 $ 29,061 $ 63,879 PERSONNEL SCHEDULE Number of Employees Budgeted 1981 1982 1981 1982 Municipal Judge 1 1 $25,920 Court Clerk 1 1 10,358 Clerk I 2 2 17,108 Overtime 0 0 -0- Total 4 4 $50,696 $53,386 City Share - z of salaries $25,348 $26,693 County Share - 2 of salaries $25,348 $26,693 1 22 I. ' GENERAL FUND MUNICIPAL COURT DEPARTMENT ' 001-4-44 EXPLANATION OF ACCOUNTS 1 Acct. #10-001: Personnel Salaries: Washington County participates • in funding of Municipal Court according to State Statute. This i consists of z of Municipal Court salaries, Health Insurance, Pension Contribution and Social Security. $26,693 Acct. #20-044: Publications & Dues: Arkansas Register, Arkansas i Legislative Digest, and other miscellaneous publications & dues $ 400 1 Acct. #20-048: Travel & Training: Annual Municipal Judge Convention. $ 200 ' Two Executive Council • meetings. 100 Two Municipal Clerks meetings. 100 1 Miscellaneous 150 $ 550 ' Acct. #20-051: Professional Services: Fees for substitute judges during absences of the Municipal Judge. $ 2,000 1 • Acct. #20-054: Contractual Services: Data Processing Software $22,256 Acct. #92-000: Capital: Data Processing Equipment $ 7,000 i 1 1 i • 22 I F L CITY OF FAYETTEVILLE Narrative Explanation ' Fund Department Division General Finance ccounting & Administratio Statement of Purpose - (basic function) ' The Finance Department manages all fiscal affairs of the City including the following activities: maintaining the accounting system in compliance ' with generally accepted accounting principles; internal auditing; budget preparation, documentation, analysis, and execution; property control; payroll; public funds disbursement; financial reporting, analysis, and advisory services to management and the public; recording of all City public meetings and maintaining official City records; purchasing support and service to provide proper quality and quantity at the lowest cost; operating computer service to be responsive to the needs of the users; ' enforcement and collection of City taxes; and the promotion of operational efficiency and adherence to management policy. ' Specific Goals for 1982 - The Finance Department's goal is to administer the fiscal affairs of ' the City in accordance with legal requirements and sound financial management practices for the purpose of maximizing our resources and providing fiscal support services to management and other City departments and agencies. H C Objectives for 1982 - ' 1. Computerizing the Fund Management system to provide more in-depth management information. This will allow management to better utilize thi City's resources and provide more funds for better service. 2. To bring the City's accounting system in compliance with the National Council on Governmental Accounting Statement I by making various changes of our system such as: changing from a cash basis to a modified accrual basis. This will give better financial statement representation and ab comparility. 3. Provide better analysis and execution in budgeting to enhance our planning and control. 24 Objectives for 1982 (cont.) I I L L I I 1 I I I I I I H Li H ICJ 5. 6. 7. 8. Provide additional work on internal control for all City departments. Internal control has been cited as needing improvement, particularly in our inventory management area. To combine our accounting system with an encumberance system to better control the expenditure of funds for the intended sources. To provide specialized accountability as needed for cases such as the demonstration of proper expenditure of sales tax proceeds. To provide more useful financial statements and budget reports for management. To provide better service to all departments by improving the internal workings of our departments. L I C C I I I [1 I GENERAL FUND DETAIL FINANCE DEPARTMENT ACCOUNTING AND ADMINISTRATIVE DIVISION 001-4-50 Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries 10-001 Personnel Salaries $ 165,765 $ 197,354 $ 228,522 Less Revenue Sharing -0- 37,361 37,361 General Fund Salaries 165,765 159,993 191,161 Materials and Supplies 15-009 Office Supplies 6,319 7,460 7,120 15-010 Minor Equipment 2 100 3,780 Total 6,321 7,560 10,900 Contractual Services 20-040 Public Notification -0- 25 100 20-044 Publications and Dues 738 850 1,090 20-048 Travel and Training 1,558 2,500 6,950 20-049 Postage 969 1,900 1,100 20-050 Data Processing -0- 480 -0- 20-051 Professional Services -0- 179 2,200 20-052 Independent Audit 15,213 15,130 17,000 20-056 Rent -0- 100 -0- 20-063 Telephone Expenses 20,219 21,600 24,500 20-064 Utilities 5,557 8,300 9,200 20-065 Insurance -Buildings & Vehicles 53,175 8,500 9,000 20-066 Insurance -Health -0- 7,075 9,500 20-068 Pension Contribution -Employer 7,231 5,877 9,116 20-072 Social Security 10,008 13,772 15,562 20-100 Miscellaneous 2,947 3,100 3,500 Total 117,615 89,388 108,818 Maintenance 25-080 Building & Grounds Maintenance -0- -0- 500 25-081 Office Machine Maintenance 528 750 900 25-083 Vehicle Maintenance 777 1,200 1,500 tTotal 1,305 1,950 2,900 Capital 99-000 Capital Outlay 2,513 2,000 -0- Total 2,513 2,000 -0- Grand Total $ 293,519 $ 260,891 $ 313,779 i LII II W PERSONNEL SCHEDULE Number of Employees Budgeted 1981 1982 1981 1982 Finance Director 1 1 $ 31,243 Assistant Finance Director 1 1 24,982 Officer Manager 1 1 17,072 License Enforcement 1 0 -0- Accountant II 0 1 15,480 Accountant I 2 2 27,243 Accounting Clerk 2 3 32,593 Clerk V 1 2 25,606 Clerk III 2 1 9,623 Clerk I 3 3 25,726 PBX Operator/Receptionist 1 1 8,554 Secretary½ 0 -0- Overtime & Contingency 10,400 15z 16 $197,382 $228,522 27 I I I I I I I I I I I L I I I I I GENERAL FUND FINANCE DEPARTMENT ACCOUNTING AND ADMINISTRATIVE DIVISION 001-4-50 EXPLANATION OF ACCOUNTS Acct. n10-001: Personnel Salaries: License Enforcement Officer added back to Finance Accounting and Administration in 1982 and title was changed to Accountant I. The z time secretary in Accounting and Administration and i in Purchasing is now a full time Accounting Clerk in Accounting and Administration due to change in job description. Increase in overtime is due to the change -over to the computer system. 5228,522 Acct. #15-010: Minor Equipment: Office Equipment Including: typewriter, replacement of calculators, and filing cabinets. $3,480 Miscellaneous minor equip. 300 $3,780 Acct. #20-044: Publications & Dues: N.W.Arkansas Accounting Association -7 member - meetings and membership. $ 400 N.W. Arkansas Chapter of CPA's -meetings and membership. 20 Arkansas Governmental Finance Officers Assoc. 50 Municipal Treasurers Assoc. 50 ICMA 50 Municipal Officers Assoc. 100 Revenue Sharing Advisory Serv. 300 Misc. Books & publications for in-house training. 120 $1,090 28. GENERAL FUND • FINANCE DEPARTMENT ACCOUNTING AND ADMINISTRATIVE DIVISION CONTINUED 001-4-50 EXPLANATION OF ACCOUNTS Acct. -20-043: Travel & Training: Acct. 20-050: Data Processing: Acct. `,=20-056: Rent: 29 NFOA meetings Regional & National S2,000 Revenue Sharing Fleeting (last year not attended). 1,000 Schooling -University courses - granted through personnel policy. 500 Mini seminars -accounting & office managers. 1,500 Misc. trips designated by City Manager. 1,000 Misc. training meeting NWACPA & NWAAA. 450 Budgeting Schools 500 b6,950 Data Processing and rent expenses in 1981 are amounts transferred from License Enforcement. CITY OF FAYETTEVILLE Narrative Explanation Fund Department Division ' General Finance City Clerk Statement of Purpose - (basic function) The City Clerk serves as the City's official recorder for public meetings, acts as the custodian for City records, and provides assistance relative to the filing of petitions, deeds, contracts and other legal ' documents. The clerk also serves as Secretary to the Finance Director and prepares 90% of the Finance Director's correspondence. I n i ' Specific Goals for 1982 - To provide the public, Board of Directors and City Administration with prompt, efficient and courteous service in accommodating ' their information needs and requests. To serve as Secretary to the Finance Director in such a way as to meet the responsibilities of that job in an efficient and professional .way and yet carry on the duties of the City Clerk on schedule. I I Objectives for 1982 - 1. To prepare minutes of Board of Directors Meetings with 100% accuracy. 2. To prepare minutes of meetings in City Hall ,such as Finance Committee Meetings, Public Transit Meetings, etc. with 100`6 accuracy. '3. To attend meetings of Firemen's Pension Board and prepare minutes with 100% accuracy. 4. To complete Finance Director's correspondence and other paperwork with 100% accuracy within the time.frame needed. 5. To update all ordinance and resolution books. 30 GENERAL FUND DETAIL FINANCE DEPARTMENT ' CITY CLERK DIVISION 001-4-51 ' Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries ' 10-001 Personnel Salaries S 19,527 $ 19,107 $ 21,959 Less Revenue Sharing -0- 4,061 4,061 General Fund Salaries 19,527 15,046 17,898 ' Materials and Supplies 15-009 Office Supplies and Printing 2,806 2,800 3,400 15-010 Minor Equipment -0- -0- 575 ' Total 2,806 2,800 3,975 Contractual Services ' 20-040 Public Notification 5,028 5,700 6,000 20-044 Publications and. Dues 2 50 75 20-046 Codification 3,577 2,800 4,000 20-048 Travel and Training 59 75 200 ' 20-051 Professional Services -0- -0- -0- 20-066 Insurance -Health -0- 825 1,225 20-068 Pension Contribution -Employer 472 -0- -0- ' 20-071 Insurance -Unemployment -0- 4,079 -0- 20-072 Social Security 1,165 1,375 1,471 20-073 Recording Fees 336 700 800 20-074 Election Costs -0- 856 2,250 ' 20-100 Miscellaneous 272 50 150 Total 10,911 16,510 16,171 ' Maintenance 25-081 Office Machine Maintenance 143 700 750 Total 143 700 750 Capital 99-000 Capital Outlay -0- 950 -0- ' Total -0- 950 -0- Grand Total $ 33,387 $ 36,006 $ 38,794 ' PERSONNEL SCHEDULE Number of Employees Budgeted ' 1981 1982 1981 1982 City Clerk 1 1 $11,405 ' Microfilmer 1 1 8,554 Overtime 2,000 Total $20,673. 21,959 I. ' 31 GENERAL FUND FINANCE DEPARTMENT CITY CLERK DIVISION 001-4-51 EXPLANATION OF ACCOUNTS Acct. ;;15-010: Minor Equipment: Purchase minute book and miscellaneous equipment Acct. r20-044: Publications and Dues Acct. '20-048: Travel and Training Acct. ;720-074: Election Costs: To purchase current periodicals and member- ship in IIMC. $ 575 $ 75 Municipal Clerks Conference S 200 Expenses for Board Election $ 2,250 32 Ii L I C I G I n Fund GENERAL CITY OF FAYETTEVILLE Narrative Explanation Department Division Statement of Purpose - (basic function) The basic purpose of the Purchasing Division is to provide user Departments with goods and services needed to operate the City Government in the most economical and efficient manner possible consistent with budgetary goals and objectives. Also, to obtain the best quality materials and equipment at the least cost to the City. Through centralized purchasing methods, it is a function of the. Purchasing Office to act as a budget extender through savings effected by competitive bidding. ' Specific Goals for 1932 - 1. Obtain more savings through more bulk buying. ' 2. Further, to extend the use of cooperative purchasing agreements to encourage more local government units to take advantage of cooperative buying. ' 3. To streamline several purchasing procedures through the use of electronic data processing media. 1 ' Objectives for 1982 - ' 1. To obtain more parts and supplies on a competitive bid basis. 2. To encourage competitive pricing, where practical, to obtain as many I. items as possible through the quotation process. 3. To encourage more widespread use of the City's established Purchasing Rules and Regulations. 1 33 GENERAL FUND DETAIL FINANCE DEPARTMENT PURCHASING DIVISION 001-4-52 Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries 10-001 Personnel Salaries $ 29,657 $ 26,614 $ 22,323 10-004 Extra Services -0- 190 400 Less Revenue Sharing -0- 6,091 General Fund Salaries 29,657 20;713 —6,091 -16,632 Materials and Supplies 15-009 Office Supplies 6,642 6,000 6,500 15-010 Minor Equipment -0- -0- -0- Total 6,642 6,000 6,500 Contractual Services 20-040 Public Notification 71 75 100 20-044 Publications and Dues 406 1,250 1,135 20-048 Travel and Training 152 -0- 1,500 20-063 Telephone Expense 1,299 1,440 1,600 20-066 Insurance - Health -0- 549 612 20-068 Pension Contributions -Employer 1,032 1,314 1,339 20-072 Social Security 1,812 1,770 1,586 20-100 Miscellaneous 93 165 200 Total 4,865 6,563 8,072 Maintenance 25-081 Office Machine Maintenance 259 155 200 Total 259 155 200 Capital Outlay 99-000 Capital Outlay -0- 362 -0- Total -0- 362 -0- Grand Total $ 41,423 $ 33,793 $ 31,404 PERSONNEL SCHEDULE Purchasing/Budgeting Officer Purchasing Officer Clerk V - Extra Services Total Number of Employees 1-981 1982 1 0 0 1 2 0 2 1% Budgeted 1981 1982 27,114 $ 22,323 400 $ 22,723 GENERAL FUND FINANCE DEPARTMENT PURCHASING DIVISION 001-4-52 EXPLANATION OF ACCOUNTS Acct. #20-044: Publications & Dues Acct. 20-048: Travel & Training: Product Information Network $ 885 National Purchasing Institute 50 Miscellaneous Publications 200 $1,135 Travel to National Purchasing Institute Convention $1,000 Miscellaneous Purchasing Conventions 500 $1 ,500 35 I I I I I I I I I I I 11 I I [I I I CITY OF FAYETT[VILLE Narrative Explanation d Department Division General Finance Data Processi tatement of Purpose - (basic function) To support all City departments by operating the City's Computer Systems. More specific areas of responsibility include: Supporting the programming unit by being responsive to special requests and scheduling test time; recommending improvements in operations; and protecting the security and integrity of the data through appropriate backup procedures and verifications of requests for information. pecific Goals for 1902 - To operate the computer systems, being responsive to the needs of the users. )bjectives for 1982 - 1. To add the Fund Management/Payroll system to our computer that will provide not only the current bookkeeping function but also important management information in such areas as cash flow, investments, project expenditures, contract usage, budgeting, encurnberance, and many others. 2. To add the Municipal Court/Police System to bring the municipal accounti procedures in compliance with the State law. This will be in the form of a uniform crime reporting system that sets up the dockets for Municipal Court. 3. To review current systems to speed up process and efficiency. Current waterbilling software system wes written for California law and rg W I ' Objectives for 1982 (cont) Microdata 4000 system and has had numerous patches performed on it. ' This has drastically slowed the system down and caused it to be inefficient. 4. To maintain existing systems: ' a. utility billing b. vehicle report c. investments d. shop inventory e. operations inventory f. parking tickets L I I L I I L 1l I I I I Li 27 I. 1 1 1 I. GENERAL FUND DETAIL FINANCE DEPARTMENT DATA PROCESSING DIVISION 001-4-53 Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries 10-001 Personnel Salaries $ 46,216 $ 50,283 $ 61,144 Less Revenue Sharing 12,183 12,183 General Fund Salaries 46,216 388,100 48,961 Materials and Supplies 15-009 Office Supplies 3,809 2,000 4,500 15-010 Minor Equipment -0- -0- 1,000 Total 3,809 2,000 5,500 Contractual Services 20-044 Publications and Dues 117 200 200 20-048 Travel and Training 576 2,000 3,000 20-051 Professional Services 8,127 2,500 10,435 20-055 Office Rent 4,334 4,350 4,350 20-057 Computer Lease 52,416 61,500 60,000 20-066 Insurance Health -0- 1,353 1,850 20-068 Pension Contribution 598 1,893 2,165 20-072 Social Security 2,736 3,345 4,198 20-100 Miscellaneous 63 200 200 Total 63,967 77,341 86,398 Maintenance 25-081 Office Machine Maintenance -0- -0- 100 25-083 Vehicle Maintenance 737 -0- -0- Total 737 -0- _ 100 Capital 99-000 Capital Outlay -0- 16,756 -0- Total -0- 16,756 -0- Grand Total $ 119,729 $ 134,197 $ 140,959 PERSONNEL SCHEDULE Number of Employees Budgeted 1981 1982 1981 1982 Data Processing Supervisor 1 1 $25,020 Programmer/Operator 1 1 17,280 Input Operator 1 1 11,844 Part-time Input/Overtime 1 0 7,000 Total 4 3 $54,645 $61,144 3'3 GENERAL FUND FINANCE DEPARTMENT DATA PROCESSING DIVISION 001-4-53 EXPLANATION OF ACCOUNTS Acct. #15-009: Minor Equipment: Printer Buffer Miscellaneous Acct. rl5-044: Publications & Dues Acct. ,f15-048: Travel & Training Acct. #20-051:Professional Services Computer World DPMA Micro Dues Miscellaneous $ 600 400 $ 1,000 $ 36 45 100 19 $ 200 Advance training in computers for government. $ 3,000 Professional services relating to FMS package & Municipal Court packages. $ 9,000 Review of FNS & Utility billing & related problems (contracted in October 1981) 1,435 $10,435 .19 El I I FUND GENERAL L C I I C [J -1 I Li II I I I I CITY OF FAYETTEVILLE Narrative Explanation DEPARTMENT DIVISION INSPECTION -PLANNING PLANNING Statement of Purpose - (basic function) The City Planning Office serves as the City's administrator of zoning, subdivision, and other developmental regulations; provides information to the public on these regulations; assists the public in processing of developmental plans ranging in scope from a single-family residence through large subdivisions and shopping center complexes; serves as a central clearing point between developers and other City Departments, Planning Commission, Board of Adjustment and local utility companies. Specific Goals for 1982 - To provide the public with prompt, efficient and courteous service on requests for information and in processing the public's applications for building permits, lot splits, subdivisions, and other development plans; to record and promptly transcribe minutes of the meetings of the Planning Commission, Subdivision Committee, Board of Adjustment and Plat Review Committee. To study the City's Code of Ordinances and regulatory plans in order to be familiar with current, applicable regulations. To maintain records of past, current and proposed projects in order to cut research time on requests for information to a minimum. Objectives for 1982 - 1. To prepare 22 to 24 Planning Commission agendas peryear providing agenda packets to 28 2. To prepare 18 to 24 Board of Adjustment agendas per year providing agenda packets to 10 3. To advertise and post notice of all public hearings before the Planning Commission and Board of Adjustment. 4. To receive from the public and mail to committee members material for a minimum of 18 and a maximum of 52 weekly Plat Review Committee meetings. 5. To attend, record proceedings of and transcribe minutes of all Planning Commission, Board of Adjustment and Plat Review Committee meetings. 6. To check all building permit applications for compliance with zoning, subdivision, master street plan, master sidewalk plan and other . regulations controlling development of property; to perform follow-up and inspections on such projects prior to certifying them completed and in compliance. 7. To receive and verify all complaints on violations of "planning" ordinances and regulations. To attempt to correct all such violations aria forward those which the office .i.s unable to get corrected to the City Prosecutor's Office for further processing. 8. To check all subdivision and development plans for compliance with zoning, subdivision, master street plan, master sidewalk plan and other develop- mental regulations. 9. To maintain an up-to-date record of all zoning, subdivision and other developmental regulations. 10. To maintain a record of the status of contracts, bonds and agreements submitted on all "developments" ranging in scope from single family residences upward. An Il ' GENERAL FUND DETAIL INSPECTION -PLANNING DEPARTMENT PLANNING DIVISION 001-4-56 ' Actual 1980 Estimated 1981 Budget 198 Personnel Salaries 10-001 Personnel Salaries $ 33,006 $ 36,139 $ 40,271 • Less Revenue Sharing -0- 4,060 4,060 General Fund Salaries 30,006 32,079 36,211 ' Materials and Supplies 15-009 Office Supplies 3,008 2,500 2,714 15-010 MinorIEquipment 269 -0- 402 Total 3,277 2,500 3,116 Contractual Services 20-040 Public Notification 2,102 1,762 2,600 ' 20-048 Travel and Training -0- -0- 550 20-051 Professional Services 7,297 8,140 18,972 20-066 Insurance -Health -0- 1,437 1,848 ' 20-068 Pension Contribution 826 813 1,586 20-072 Social Security 1,784 2,405 2,698 20-100 Miscellaneous 156 -0- 160 Total '12,165 _ 14,557 28,414 Maintenance 25-081 Office Machine Maintenance 122 255 490 ' Total —122 255 490 Capital ' 99-000 Capital Outlay _ -0- 334 -0- Total -0- 334 -0- Grand Total $ 45,570 $ 49,725 $ 68,231 PERSONNEL SCHEDULE ' Number of Employees Budgeted 1981 1982 1981 1982 Planning Administrator 1 1 $18,925 Clerk V 1 1 10,933 Clerk III 1 1 9,613 '• Overtime 800 Total 3 3 $36,139 540,271 1 al I LJ I I I I I I I I I L Li I I GENERAL FUND INSPECTION -PLANNING DEPARTMENT PLANNING DIVISION 001-4-56 LANATION OF ACCOUNTS Acct. #15-010: Minor Equipment: This proposal includes an eraser for the cassette tapes used to record meetings, atlas map racks, and three City mylar maps to record locations of committments for future sidewalk or street improvements. $ 402 Acct. #20-048: Travel & Training: This proposal is to allow the Planning Administrator to visit other cities to view how they are effectively using computers to increase the efficiency and accuracy of the office operations $ 550 Acct. #20-051:Professional Services Includes the Planning Office's portion of the contractural dues to North- west Arkansas Regional Planning Commission, special fees for reports on rezonings and studies prepared by the Regional Planning Commission and the cost of contracting out the microfilming oversized sheets of plans. $ 8,972 Update to City Master Plan 10,000 $ 18,972 n" I CITY OF FAYETTEVILLE Narrative Explanation Fund Department Division GENERAL DING MAINTENANCE ' Statement of Purpose - (basic function) I. The Building Maintenance Division has general repair and maintenance responsibilities for all general fund buildings, and performs a wide variety of plumbing, electrical, welding, and carpentry preventative I. and remedial maintenance tasks. The Division also performs such jobs as a time available basis --for non -general fund departments. C 1 Specific Goals for 1982 - The Division will attempt to continue providing traditional repair and maintenance services, of a high craftsman -like quality. L I U I I 1. 1 ctives for 1932 - To lower total operating costs over last year's costs. To lessen cost per project by using city forces rather than non -city forces. To maintain 24 -hour response time for small work projects. C 43 I I II GENERAL FUND DETAIL BUILDING MAINTENANCE DEPARTMENT 001-4-57 Actual 1980 Estimated 1981 Budget 1982 ' Personnel Salaries 10-001 Personnel Salaries $ 73,447 $ 38,602 $ 38,040 10-004 Extra Services -0- 800 1,000 ' Less Revenue Sharing -0- -0- -0- General Fund Salaries 73,447 39,402 39,040 ' Materials and Supplies 15-009 Office Supplies 15 10 25 15-010 Minor Equipment 275 225 945 ' 15-011 Cleaning Supplies — -0- -0- -0- 15-012 Chemicals 1,195 500 750 Total 1,485 735 1,720 ' Contractual Services 20-064 Utilities 1,667 2,500 -0- 20-065 Insurance -Vehicles & Bldgs. -0- 71 100 ' 20-066 Insurance -Health -0- 1,464 1,832 20-067 Insurance -Self -0- -0- 20-068 Pension Contribution -Employer 3,461 2,225 1,524 ' 20-071 Unemployment Insurance -0- 182 -0- 20-072 Social Security 4,396 2,567 2,549 20-100 Miscellaneous 61 75 250 Total 9,585 9,084 6,255 ' Maintenance 25-080 Building & Grounds Maintenance 9,694 7,500 1,500 ' 25-082 Radio Maintenance 41 23 50 25-083 Vehicle & Equipment Maintenance 6,354 1,600 700 Total 16,089 9,123 2,250 I Capital Outlay ' 92-000 Capital Outlay Total I I I Grand Total Building Maintenance Foreman Maintenance Chief General Maintenance Person Light Equipment Operators Custodian Overtime/Extra Services Total 1,400 552 11,600 1,400 —57 11,600 $ 102,006 $ 58,896 $ 60,865 PERSONNEL SCHEDULE Number of Employees 1981 1982 1 0 U 1 1 1 2 0 1 1 Budgeted 1981 1982 5 3 545,759 $ -0- 15,577 9,072 -0- 13,391 1,000 39,040 ' 44 I. GENERAL FUND BUILDING MAINTENANCE DEPARTMENT 001-4-57 ' EXPLANATION OF ACCOUNTS Acct. #15-010: Minor Equipment: 7" hand grinder, Volt Ohm Meter, Ammeter, ' Belt disc sander, 11 piece pipe threading set • drill bit sharpener, wiring repair kit and • 16! extension ladder. $ 945 ' Acct. #15-012: Chemicals: Oxygen, Acetylene and other chemicals used in fabrication. $ 750 '• Acct. #92-000: Capital Outlay - Vehicles & Equipment: 2 Ton truck $ 7,500 Engraving machine 2,500 • ' 12" planer 1,600 $11,600 1 1 CITY OF FAYETTEVILLE Narrative Explanation Fund GENERAL MISCELLANEOUS Division fiISCELLANEOUS Statement of Purpose - (basic function) The Miscellaneous Department expenses consist of those expenses and transfers which do not correspond to any other departmental function. A majority of these expenses are funded with sales tax revenue. pecific Goals for 1982 - ectives for 1982 - w, I I n GENERAL FUND DETAIL MISCELLANEOUS OPERATIONS 001-4-58 Actual 1980 Estimated 1981 Budget 1982 ' Contractual Services 20-058 Lease Payment -City Hospital $ -0- $ -0- $ 149,629 20-099 Ozark Transit -0- 20,482 22,344 ' 20-100 Miscellaneous 17,983 -0- -O- 20-140 !Transfer to Replacement -0- -0- 85,000 20-142 Transfer to Arts Center -0- -0- 45,400 20-144 Transfer to City Hall Renovation -0- 423,000 -0- ' 20-183 Transfer to Public Works -0- 26,766 -0- 20-186 Bikeway Expense -0- 2,008 12,992 20-187 Adult Center -0- -0- 1,598 ' 20-190 Central Emergency Medical Service -0- -0- 40,496 Total 17,983 472,256 357,459 Capital_ 99-011 Adult Center -0- 1,000 -0- 99-110 City Hall Renovation -0- 18,506 -0- Total -0- 19,506 -0- ' Grand Total $ 17,983 $ 491,762 $ 357,459 I I I I I I' L 47 El 1 GENERAL FUND I. MISCELLANEOUS OPERATIONS AND CAPITAL 001-4-58 ' EXPLANATION OF ACCOUNTS Acct. #20-058: Lease Payment -City Hospital: From 3 months of ' 1981 Revenues $36,129 and 1982 Revenues 113,500. $149,629 Acct. #20-140: Transfer to Replacement: Represents the transfer from General Fund to the Replacement Fund for the future purchase of vehicle and equipment. $ 85,000 Acct. #20-142: Transfer to Arts Center: To establish a performing Arts Center. $ 45,400 ' Acct. #20-186: Bikeways: This is a program developed by the Fayetteville Bicycle Task Force in cooperation with 75% funding from the ' Arkansas Highway Department. The program is scheduled to expire on March 31, 1982. Major aspects of the program remaining to be completed are printing the bicycle route maps and receipt and installa- tion of the bicycle route signs. $ 12,992 Acct. #20-187: Adult Center: Represents funds requested by representatives of the Adult Center (Council on Aging, Inc.) at the 1982 Revenue Sharing Proposed Use • Hearing. In lieu of using • Revenue Sharing Funds it is recommended that the General ' Fund support the Council on Aging request for minor equipment (two small electric ' sewing machines, four exercise machines and misc. kitchen items.) $1,598 48 GENERAL FUND MISCELLANEOUS OPERATIONS AND CAPITAL 001-4-58 EXPLANATION OF ACCOUNTS CONTINUED Acct. 1'20-099: Ozark Transit: Acct. 120-190: Transfer to Central Emergency: This represents the amount of subsidy already approved by the City Board to assist the Ozark Transit Authority's operations until July 31, 1982 and additional monies to fund until 12-31-82 if approved by the Board of Directors at $1,862 per month, $ 22,344 Transfer to Central Emergency Medical Service -represents $46,727 projected deficit times 65% (Fayetteville's of population in service area) times 16/12 to reflect funding for Sept -Dec 1981 and the year 1982. $ 40,496 I I C Fund GENERAL CITY OF FAYETTEVILLE Narrative Explanation Department Statement of Purpose - (basic function) POLICE Division ' Providing police service 24 hours per day; preservation of human life and property; enforcement of city ordinances and state laws; investigating criminal activity; arrest and detention of the accused; keeping records of activity; collecting all bonds and fines; and serving warrants and subpoenas. C Specific Goals for 1982 - Provide planning, organization and utilization of resources; provide public with prompt, efficient and courteous service; maintain social order; increase community involvement and awareness; provide training to officers in all areas of police work. I I ' Objectivies for 1982 - 1. Preservation of human life and property; ' 2. Maintain social order and assist in solving citizens' problems; 3. Enforcement of city and state laws; 4. Investigate criminal activity; ' 5. Investigate accidents; 6. Provide crime prevention and community relation programs; 7. Provide continual training for officers; ' 8. Operate and maintain detention facilities. 9. Maintain records of all activity; 10. Give support information to other agencies; and 11. Reduce the crime rate. 1 1 6D GENERAL FUND DETAIL POLICE DEPARTMENT • 001-4-60 Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries 10-001 Personnel Salaries $ 580,894 $ 617,259 $ 735,399 • 10-003 Non -Uniform Personnel 92,179 81,462 113,093 Less Revenue Sharing -0- 236,860 176,533 I: . General Fund Salaries 673,073 461,:;61 671,959 Materials and Supplies 15-009 Office Supplies & Printing 7,366 7,353 8,600 15-010 Minor Equipment 1;307 2,610 5,466 15-011 Cleaning Supplies 2,277 2,300 2,685 15-012 Dog Food and Supplies -0- -0- 800 15-014 Food 4,110 2,600 3,200_ Total 15,060 14,863 20,751 Contractual Services 20-040 Public Notification 188 250 250 20-041 Uniforms a Personal. Equipment 12,696 13,494 51,308 20-044 Publications and Dues 193 200 600 20-043 Travel and Training 4 2,366 5,000 14,343 I:. Postage -0- 900 900 20-051 Professional Services 4,576 1,000 850 20-054 Contract Labor Services 11,252 8,756 8,601 20-058 Lease Expense -0- 1,200 450 20-063 Telephone Expense 7,223 9,000 10,773 20-064 Utilities 9,613 12,570 13,200 20-065 Insurance -Vehicles & Buildings -0- 3,650 18,850 ' 20-066 Insurance -Health -0- 22,462 37,672 20-067 Insurance -Self -0- 1,500 9,000 20-068 Pension Contribution 2,145 2,125 25,171 20-071 Unemployment Insurance -0- 4,642 -0- 20-072 Social Security / 5,474 5,417 7,577 20-100 Miscellaneous 1,561 2,500 2,000 Total 57,287 94,666 201,544 • Maintenance 25-079 Radar Maintenance -0- -0- 1,200 25-080 Building Maintenance 2,504 3,00 4,000 • 25-081 Office Machine Maintenance 815 1,200 1,400 • 25-082 Radio Maintenance 2,313 3,200 3,000 25-083 Vehicle Maintenance 62,346 62,300 73,060 _ Total 68,473 69,700 82,660 vital • 92-.)00 Capital Outlay 14,045 70,875 87,440 Total 14,045 70,875 87,440 Grand Total S 827,943 $ 711,965 $ 1,064,354 51 GENERAL FUND POLICE DEPARTMENT PERSONNEL SCHEDULE Number of Employees Bud p+pd 1981 1982 1981 g 1982 Police Chief 1 1 $ 27,225 Assistant Police Chief 1 1 23,664 Captain 1 1 20,880 Lieutenant 4 5 91,460 Sergeant 6 6 96,045 Patrolmen 32 - 34 448,625* Overtime and Court Appearances 27,500 Subtotal 45 48 735,399 Dispatcher 4 4 43,755 Clerk V 1 1 12,070. Clerk I 5 5 46,450 Maintenance Person 1 1 10,818 Total 56 59 $752,478 $848,492 *Includes funding for six police officers from sales. tax - $77,817, which is made up of three new officers and three officers from duty at the Airport and put on patrol. No new officers will be added until a decision is reached on Public Safety officers. GENERAL FUND POLICE DEPARTMENT 001-4-60 EXPLANATION OF ACCOUNTS Acct. :'10-001 Acct. =15-010 Acct. „20-041 Acct. 20-044 Acct. 20-048 Personnel Salaries: Holiday pay is included in the regular monthly salaries of sworn officers and pro -rated over the pay periods. $735,399 Minor Equipment: Flasiilight batteries $ 975 • Equipment for CID 3,000 Typewriters 1,056 Miscellaneous 435 $5,466 Uniforms & Personal Allowance of $400 Equipment: each for 45 officers $13,000 Equip eight new officers 10,400 Purchase weapons, ammu- nition and leather accessories & other personal equipment 22,908 $51,303 Publications & Dues: City Directories S 178 flenibership-IACP 350 APCO 35 City Management Assoc. 37 $ 600 Travel & Training: Officers to basic $ 2,275 Ten officers to officer survival 1,290 6 to special CID Schools 300 One trip to Memphis to observe drug investigation 150 One trip to Little Rock to observe computer operation 75 One trip to Muskogee, OK to observe micro -film 50- 30 officers to radar school 500 4 to jail standards 200 Miscellaneous-inc.K-9 Schools. 9.500 #20-051 : Professional Services S l A_, -34O Testing new applicants $ 125 Test evaluation 300 HNPI at Ozark Guidance Ctr. 280 Miscellaneous 145 33 S 850 GENERAL FUND POLICE DEPARTMENT EXPLANATION OF ACCOUNTS CONTINUED Acct. #20-054: Contract Services: Cook for the jail and school guard salaries are reflected in this account. Acct. #20-068: Pension Contribution Acct. #92-000: Capital Outlay Vehicles & Equipment Per State of Arkansas Act #486, the sworn officers will have an additional 3% of their salaries contributed to their Pension funds out of general revenues. Non -Uniform Personnel Pension 8 replacement vehicles 2 safety screens 10,000 gal. gas tank $ 8,601 $22,062 3,109 $25,171 $76,840 600 10,000 $87,440 WA I 1 I I 1 1 GENERAL FUND POLICE DEPARTMENT 001-4-60 TRAFFIC ACCIDENT COMPARISON YEAR TRAFFIC ACCIDENTS FATALITIES INJURIES 1976 1,316 4 484 1977 1,615 6 369 1978 1,605 3 335 1979 1,452 2 349 1980 1,389 5 355 1981 1,400 4 327 ACTIVITY REPORT D. W. I. Drug Violations Public Intoxication Violations of Arkansas Hot Check Law Shoplifting Minor in Possession Assault Speeding Other Traffic Violations Restricted Parking Tickets Warrants and Commitments Served Complaints Answered Escorts Made 9 NUMBER OF ARRESTS ACTUAL 1980 ESTIMATED 1981 670 709 - 100 612 668 950 900 74 66 50 64 17 49 2,227 1,493 1,242 2,030 2,067 2,055 1,646 1,713 1,950 1,952 542 586 55 [1 I I I I I I I I I I I I I H [1 11 CITY OF FAYETTEVILLE Narrative Explanation Fund Department Division GENERAL FIRE Statement of Purpose - (basic function) Provide fire suppression/rescue; promote fire prevention and safety through inspections; in-service pre -fire planning and fire investigations. Maintain public records of all fires, fire loss and information pertaining thereto. Provide continuous program of technical study, classroom instruction, and practical training in fire evolutions, prevention and inspection that insures the professionalism of all firemen's abilities and skills. pecific Goals for 1982 - To meet the needs of the city with fire prevention, fire suppression, safety and rescue. Maintain zero fire deaths in our city. Jbjcctives for 1982 - 1. Keep the city manager and the city board informed of the needs of the department. 2. Work toward a lower fire insurance rating for the City of Fayetteville. 3. To hold the fire related property loss to a low ratio to value. 4. Work toward lowering the number of arson incidences. 5. To more rapidly correct code violation and hazardous conditions. 6. To complete N.F.P.A. Fire Fighter III professional qualification standard in 1982; the highest level for firemen. 11 56 GENERAL FUND DETAIL FIRE DEPARTMENT 001-4-61 Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries 10-001 Personnel Salaries $ 591,813 S 655,866 $ 796,079 Less Revenue Sharing -0- 124,670 124,670 General Fund Salaries 591,813 531,196 671,409 Materials and Supplies 15-009 Office Supplies 1,144 1,200 1.360 15-010 Minor Equipment 723 500 25,545 15-011 Cleaning Supplies 919 2,000 2,000 15-012 Chemicals 333 475 1,500 Total 3,119 4,175 30.,405 Contractual Services 20-040 Public Notification 113 125 125 20-041 Uniforms & Personal Equipment 10,130 10,400 27,300 20-044 Publications and Dues 213 862 810 20-048 Travel and Training 1,013 1,555 1,525 20-051 Professional Services -0- 100 150 20-063 Telephone Expense 7,653 9,450 10,600 1-064 Utilities 12,344 13,500 15,000 0-065 Insurance -Vehicles & Building -0- 1,900 3,100 20-066 Insurance -Health -0- 21,000 30,542 20-067 Insurance -Self -0- 123 -0- 20-068 Pension Contribution -0- -0- 23,881 20-100 Miscellaneous 2,783 1,700 1,000 _ • Total 34,249 60,715 114.033 Maintenance 25-080 Building and Grounds Maintenance 7,537 4,968 5,450 25-082 Radio Maintenance 1,855 2,100 2,000 25-083 Vehicle and Machinery Maintenance 10,411 11,300 11,345 Total 19,803 18,368 18.795 Capital. 92-000 Capital Outlay 1,450 5,964 25,000 Total 1,450 5,964 25,000 1 Grand Total 650,434 S 620,418 $ 859.642 57 �� J GENERAL FUND FIRE DEPARTMENT 001-4-61 PERSONNEL SCHEDULE Fire Chief Assistant Fire Chief Fire Inspector Captains Lieutenants Firemen Overtime and Contingency Total Number of Employees 1981 1982 1 1 1• 1 2 4 4 6 6 31 36 44 44 Budgeted 1981 1982 26,744 21,921 32,461 74,725 107,179 494,549 38,500 t'rtii ant S7or nvg No new officers will be added until a decision is reached on Public Safety officers. 58 I GENERAL FUND FIRE DEPARTMENT 001-4-61 EXPLANATION OF ACCOUNTS Acct. =10-001: Personnel Salaries Acct. ='15-010: ilinor Equipment: Acct. =20-041: Uniforms A Personal Equipment: Acct. =20-044: Publications and Dues Acct. =20-048: Travel if Training Holiday pay is included in the regular monthly salaries of sworn officers and pro -rated over the pay periods. Beepers -nine Miscellaneous Equipment rebudgeted from 1981 to achieve a Class 4 Insurance Rating. Small tools and miscellaneous equipment. Existing uniformed officers 44 X 5375. 9 new officer --6 sales tax and 3 replacement 9 X S1,20j. Ark. State Firefighters Association Dues. Instructors conference. Set National Fire Codes. National Fire Prot. Assoc. Fire Chief's Magazine. International Fire Chief's Conference. $796,079 25,000 545 525,545 $16,500 10,500 $27,300 $ 450 125 130 25 20 60 S31 0 Special course in Fayetteville Fire Ground Command Pro- cedures. $ Five trips to Fire Academy at East Camden. 250 Training materials & manuals. 500 f-iiscellaneous trips. 125 5 1.525 650 59 GENERAL FUND FIRE DEPARTMENT 001-4-61 EXPLANATION OF ACCOUNTS -CONTINUED Acct. #20-068: Pension Contribution Acct. #92-000: Capital -Equipment Per State of Arkansas Act #486, the sworn officers will have an additional 3% of their salaries contributed to their pension funds out of general revenue. $23,881 Purchase of Foam Truck. City's share of the cost of a new foam truck for the Airport Fire Station will be matched by an FAA Grant on a 90-10 basis. $25,000 60 GENERAL FUND FIRE DEPARTMENT 001-4 61 ACTIVITY REPORT Estimated 1981 Fires inside City 477 Rescues inside City 18 Airport Emergency 8 Building Inspections 361 Fire prevention and Safety Talks 81 In service pre -fire planning 19 Fires outside city 14 Rescue outside city 11 Estimated: Property exposed $5,040,050 Property lost $ 233,250 Property saved $4,806,800 409 15 5 555 85 38 6 15 $5,126,266 $ 258,626 $4,867,640 .61 I CITY OF FAYETTEVILLE Narrative Explanation 1 Fund Department Division • GENERAL TRAFFIC AND PARKING • Statement of Purpose - (basic function) ' The Traffic Department is responsible for installation and maintenance of • traffic signals, parking meters, signs and street striping. We also collect • and count parking meter change. The Traffic Department also handles records • and billing for outstanding parking ticket balances. I I I ' Specific Goals for 1982 - To maintain all traffic control devices in a manner which will provide the best public safety, also achieve better departmental organization. I L I I I I I )bjectives for 1932 - 1. Arrive at some compromise for parking with workers and merchants. 2. Continue working with parking criminal summons problems. 3. Update North Street and 71 Highway traffic controller. 4. Do a complete parking meter maintenance program. I 62 I. GENERAL FUND DETAIL TRAFFIC AND PARKING DEPARTMENT 001-4-62 Actual 1980 Estimated 1981 Budget 1982 ' Personnel Salaries 10-001 Personnel Salaries $ 31,922 $ 56,750 $ 62,770 Less Revenue Sharing -0- 10,964 10,964 General Fund Salaries 31,922 45,786 51,806 ' Materials and Supplies 15-009 Office Supplies and Printing 1,115 400 1,400 ' 15-010 Minor Equipment 204 200 200 15-012 Chemicals -0- -0- 600 15-023 Street Marking Materials 571 504 600 ' — 15-024 Signs 7,751 4,000 5,000 Total 9,641 5,104 7,800 Contractual Services ' 20-041 Uniforms 315 450 500 20-044 Publications and Dues -0- 111 200 20-048 Travel and Training 877 238 500 •' 20-049 Postage -0- -0- 2,000 20-054 Contractual Services 8,616 12,000 10,000 20-064 Utilities 6,818 7,500 8,200 20-065 Insurance -Vehicles and Maintenance -0- 300 396 20-066 Insurance -Health -0- 1,676 2,445 20-067 Insurance -Self -0- 100 -0- 20-068 Pension Contributions -Employer 1,289 1,383 2,103 ' 20-072 Social Security 2,525 3,774 4,299 20-100 Miscellaneous 1,132 750 800 Total 21,572 28,282 31,443 Maintenance 25-081 Office Machine Maintenance -0- 243 150 25-082 Radio Maintenance 62 -0- 150 ' 25-083 Vehicle and Equipment Maintenance 2,145 1,900 2,000 25-084 Traffic Control Maintenance 5,142 5,233 8,800 Total 7,349 7,376 11,100 Capital 92-000 Capital Outlay 1,190 4,612 30,000 Total _ _ 1,190 4,612 30,000 Grand Total $ 71,674 $ 91,160 $ 132,149 I LJ H 63 GENERAL FUND TRAFFIC AND PARKING DEPARTMENT PERSONNEL SCHEDULE Traffic Superintendent Construction and Maintenance Foreman Parking Enforcement Officer Traffic Clerk General Maintenance Person Overtime Total Number of Employees Budgeted 1981 1982 1981 1982 1 1 $23,120 1 1 13,842 1 1 9,858 1 1 8,748 1 1 6,802 400 5 5 58,224 $62,770 Esyd GENERAL FUND TRAFFIC AND PARKING CONTROL 001-4-62 EXPLANATION OF ACCOUNTS Acct. #15-012: Chemicals: Moved chemical purchases (meter cleaners, floor sweep, weed killer, etc) from Traffic Maintenance Account. $ 600 Acct. #20-044: Publications & Dues: Miscellaneous publications. and memberships to the National Parking Management Assoc. $ 200 Acct. #20-048: Travel & Training: Send two people to the State of Arkansas Safety Seminar. $ 500 Acct. #20-054: Contract Services:, Strip Streets $10,000 Acct. #92-000: Capital Outlay: Traffic Signal at Sycamore $25,000 City share of Traffic Signal at North Street with WRMC paying remainder. 5,000 $30,000 65 LJ U I 1 I I H I I I I I 1] I I r C U I I I CITY OF FAYETTEVILLE Narrative Explanation Fund GENERAL Department Division INSPECTION -PLANNING Insoection tatement of Purpose - (basic function) The Inspection Department is responsible for administering and enforcing various City Codes and State and Federal Regulations. The Inspection Department issues Building, Plumbing, Gas, Electrical and Sign Permits and Certificate of Occupancy. The Inspection Department checks all plans for code compliance and inspects all buildings while they are under construction or in the case of existing buildings before they are reoccupied. They enforcethe Building Code, Plumbing and Gas Code, Electrical Code, Housing Code, Arkansas Fire Codes, 'Energy Code, Sign Ordinance, Flood Plain Ordinance along with several State and Federal Regulations. In addition, the Inspection Department is responsible for enforcing those ordinances pertaining to the care and maintenance of private property in the interest of the health and safety of the occupants and the appearance and well-being of the City as a whole. ific Goals for 1982 - To provide the most efficient code and ordinance enforcement possible, in a friendly and helpful way, in order to make all buildings safe for the residents and visitors of Fayetteville. jectives for 1932 - To train all inspectors and get them certified as Building, Plumbing and Electrical Inspectors. To reduce costs of inspections, without reducing services, by using combi- nation Inspectors. To increase truck engine life and cut fuel cost by 40% by switching to liquified petroleum as a motor fuel instead of gasoline. To replace two ll-year old trucks and two 3 -year old Luv pickups with new trucks equipped to -run on L.P. To microfilm all Inspection records and purchase necessary equipment neede to retrieve information from files. To put all Inspection records on computer. 66 L I I I I I I L L L L I I I I I GENERAL FUND DETAIL INSPECTION -PLANNING DEPARTMENT INSPECTION DIVISION 001-4-63 Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries 10-001 Personnel Salaries $ 77,995 $ 85,536 $ 92,538 Less Revenue Sharing -0- 16,244 16,244 General Fund Salaries 77,995 69,292 76,294 Materials and Supplies 15-009 Office Supplies 1,225 900 2,092 15-010 Minor Equipment 78 -0- 25 Total 1,303 900 2,117 Contractual Services 20-040 Public Notification 191 50 150 20-044 Publications and Dues 507 500 500 20-048 Travel and Training 1,639 1,800 1,172 20-054 Contract Services 324 239 700 20-065 Insurance -Vehicles and Buildings -0- 394 350 20-066 Insurance -Health -0- 2,395 3,054 20-067 Insurance -Self -0- -0- 200 20-068 Pension Contribution -Employer 3,772 4,748 4,701 20-072 Social Security 4,635 5,688 6,254 20-100 Miscellaneous 153 41 310 Total 11,221 15,855 17,391 Maintenance 25-081 Office Machine Maintenance 25-082 Radio Maintenance 25-083 Vehicle Maintenance Total Capital 92-000 Capital Outlay Total Grand Total -0- 102 150 378 300 300 4,842 5,780 3,630 5,220 _ 6,182 4,080 -0- -0- 27,500 -0- -0- 27,500 $ 95,739 $ 92,229 $ 127,382 PERSONNEL SCHEDULE Inspection Superintendent Assistant Inspection Supt./ Building Inspector Plumbing & Electrical Inspector Sign Enforcement/Property Inspector Clerk III Total Number of Employees Budgeted 1981 1982 1981 1982 $24,063 1 20,318 1 1 22,585 1 16,500 1 1 9,072 5 $85,536 $92,538 1 67 II I I I I Li Ti I I I GENERAL FUND INSPECTION -PLANNING DEPARTMENT INSPECTION DIVISION 001-4-63 EXPLANATION OF ACCOUNTS Acct. #20-044: Publications & Dues: City membership fee to SBCCI. 3 Inspectors membership Arkansas Chapter SBCCI. 4 Inspectors membership Arkansas Plumbing Assoc. 4 Arkansas Plumbing Inspectors License. One membership Arkansas Chapter International Electrical Association. Electrical Construction & Maintenance Journal. Building & Plumbing Code Books which are sold to public. This also includes code books used by Dept. Acct. #20-048: Travel & Training Acct. #20-054: Contract Labor: Acct. #92-OOO: Capital Outlay: 100 60 20 20 20 30 250 $ 500 Arkansas Plumbing School in Hot Springs. Three in -state trips to SBCCI School. Two trips, in -state Electrical meeting. 222 $ 1,172 500 450 To mow and clean up property $ 700 Three ½ Ton pickups, 2 propane, 1 gas $23,100 Nozzel, pump for propane tank. 2,400 Propane equipment for pickup. 2,000 The purpose of purchasing 2 propane pickups and 1 gas pickup is cost analysis of propane versus gas powered vehicles. $27,500 1 68 I I I IU I I I I I I I C Ti I I I I CITY OF FAYETTEVILLE Narrative Explanation GENERAL FUND DETAIL HYDRANT CHARGES 001-4-64 Actual 1980 Estimated 1981 Budget 1982 Contractual Services 20-085 Hydrant Charges $ 9,912 $ 9,912 $ 19,824 Grand Total $ 9,912 $ 9,912 $ 19,824 r G 70 CITY OF FAYETTEVILLE Narrative Explanation d ( Department I Division tatement of Purpose - (basic function) To enforce animal control ordinances. The operations of Animal Shelter are administered by the City and the Fayetteville Humane Society through a cooperation agreement dated April 4, 1967 and an operations procedure issued subsequent to 1967. The Animal Shelter has 24 dog runs. ,pecific Goals for 1982 - Enforce ordinance better by issuing citations. Answering device for after hours emergencies. Reduce number of dogs loose for better enforcement. )bjectives for 1932 - 1. Safest and best enforcement possible to satisfy citizens' needs 71 C I GENAL 'UND ERDETAIL ANIilAL CONTdOL 001-4-65 Actual 5 - Month Budgeted Budget 1980-81 Estimated 1981 1981-82 1982 Personnel Salaries 10-001 Personnel Salaries 533,601 515,000 543,215 542,974 Less Revenue Sha•ring -0- -0- -0- -0- ' 10-002 Cost Allocation 6,925 3,820 9,170 -0- General Fund Salari�_ 40,5 26 18,820 52,335 42,974 Naterials & Suppli=s 15-009 Office Supplies 419 250 600 600 15-010 Minor. Equipment 260 250 500 600 15-011 Cleaninn iiaterials 1,542 550 2,200 2,400 ' 15-012 Chemicals 2,107 200 2,500 2,800 15-014 Animal Food 2,042 800 2,000 2,500 Total 6,370 2050 7,800 9,000 Contractual Services 20-040 Public Notification 98 0 200 200 20-041 Uniforms 1,190 600 1,200 1,200 20-044 Publications & Dues 20 -0- -0- -0- 20-048 Travel a Training 188 -0- 350 350 20-0b4 Contractual Services 701 200 750 1,000 20-063 Telephone 337 200 900 550 20-064 Utilities 533 20J 500 800 20-065 Insurance -Vehicles -0- 120 1,0',30 200 20-066 Insurance -Health -0- 425 1,525 1,250 ' 20-068 Pension Contribution 1,763 -0- 2,115 1,337 20-072 Social Security 2,171 1,0'O0 2,874 2,879 20-100 Miscellaneous -0- 2 500 250 11991: ' Total 7,001 2,7'7 1. r 10,016 Maintenance ' 25-080 Buildings & Grounds 197 215 500 500 25-082 Radio 129 100 .150 150 25-0O^3 Vehicles E Equipment 4,380 2,500 5,501 5,500 ' Total 5=200 2,815 5,15� 6.1150 Capital 92-000 pita1 Outlay -0- -0- 18,000 15,000 ' Total -0- -0- 18,000 18,000 Grand Total 559.103 526,432 S9o,249 536,140 I I nni:al ConL' l .;as budgeted in the 1921 82 Sanitation Cudgct. T.13 Board of Directors decided Animal Control expenses hclilc' not penalize Sanitation users since it is a general expense for the community. Therefore, on January 1, 1982 Animal Control became a part of General Fund. I 72 GENERAL FUND ANIMAL CONTROL 001-4-65 PERSONNEL SCHEDULE Animal Control Officer Clerk I Overtime & Part-time Number of Employees 1981 1982 2 1 1 3 3 Budoeted 1981 1932 $24,398 10,576 8,000 540,381 $42,974 73 GENERAL FUND ANIMAL CONTROL 001-4-65 EXPLANATION OF ACCOUNTS Acct. #15-010: Minor Equipment: Acct. #20-048: Travel & Training Acct. #20-054: Contractual Services Acct. #92-000: Capital Outlay: Chains, syringes and other minor purchases. $ 600 Certification of one officer to issue tickets $ 350 Guardtronics $ 800 Terminex 200 $ 1,000 Purchase of pickup truck equipped with animal control body for handling stray animals. $18,000 74 I CITY OF FAYETTEVILLE Narrative Explanation Fund Department Division '• GENERAL PARKS AND RECREATION GENERAL RECREATION Statement of Purpose - (basic function) I. To make possible recreation opportunities for all, a variety of recreational activities distributed throughout the community, based upon population and interest, 1 H I I Specific Goals for 1982 - To provide improved equipment, facilities and maintenance in all areas of the Parks Department. Continued cooperation between Adult Center, Youth Center, School and Parks and Recreation. I d I I I Objectives for 1932 - 1. Have a better parks maintenance program. 2. To promote Parks and Recreation participation. 3. To do a better job of informing public about Parks & Recreation programs and facilities. 1 75 I GENERAL FUND DETAIL PARKS AND RECREATION DEPARTMENT GENERAL RECREATION 001-4-70 ' Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries 10-001 Personnel Salaries $ 68,304 $ 71,987 $ 109,488 ' Less Revenue Sharing -0- 15,431 15,431 General Fund Salaries 68,304 56,556 94,057 ' Materials and Supplies 15-009 Office Supplies 140 50 700 15-010 Minor Equipment 1,609 2,000 5,300 ' 15-011 Cleaning Supplies -0- -0- 1,000 15-012 Chemicals -0- -0- 1,500 Total 1,749 2,050 8,500 Contractual Services 20-044 Publications and Dues 13 -0- 100 20-048 Travel and Training 153 -0- 150 ' 20-051 Professional Services 3,125 1,500 1,500 20-058 Lease Payments -0- -0- 8,000 20-063 Telephone Expense 520 600 600 ' 20-064 Utilities 8,564 11,000 13,600 20-065 Insurance -Vehicles and Buildings -0- 789 1,300 20-066 Insurance -Health -0- 3,000 5,503 20-067 Insurance -Self -0- 1,676 400 ' 20-068 Pension Contributions -Employer 1,777 1,750 1,925 20-072 Social Security 4,200 5,512 7,336 20-087 Transfer to Housing Authority 500 -0- 2,000 ' 20-089 Transfer to Youth & Adult Center — 35,115 41,179 46,382 20-100 Miscellaneous 628 1,200 500 Total 54,595 68,206 89,296 ' Maintenance 25-080 Building and Grounds 11,871 19,500 15,300 25-083 Equipment Maintenance 7,559 12,500 9,700 ' Total 19,430 32,000 25,000 Capital ' 92-000 Capital Outlay 27,063 79,200 9,000 92-116 Capital-Misc. Park Improvement -0- -0- 28,513 Total 27,063 79,200 37,513 ' Grand Total $ 171,141 $ 238,012 $ 254,366 I I ' 76 I I I I I H I I I I GENERAL FUND PARKS AND RECREATION DEPARTMENT PERSONNEL SCHEDULE Parks and Recreation Director Assistant Parks & Recreation Director League Director Maintenance Supervisor Groundskeeper General Maintenance Women's Exercise Instructor Recreation Supervisors Trip Supervisor Arts and Crafts Instructor Tennis Instructor Part-time Maintenance Overtime and Intern Nut 191 iber of Employees SI 1982 1 1 1 3 1 2 1 1 5 17 *multi -funded by City and Youth Center Funds. 1 1 1 1 I. I. 77 19 Amount 1981 1982 $ 8,676* 12,000 5,161* 13,568 32,839 9,908 1,872 3,600 1,848 1,848 1,848 12,320 4,000 82,889 $109,488 GENERAL FUND PARKS AND RECREATION DEPARTMENT 001-4-70 XPLANATION OF ACCOUNTS Acct. -15-010: Minor Equipment: Air Compressor yr/spray gun S 600 4 push type lawnmowers 1,000 4 weedeaters 1,200 cutting torch 200 Portable grinder 125 • Hydraulic jack 100 8' step ladder 50 Limer for softball field layout 80 3 hand sprayers 80 • Brooms, misc. wrenches & tools 665 Approx. 8 tennis nets for replacements 1,200 $ 5,300 Act. X20-044: Publications & Dues: Membership in State Parks Association & miscellaneous $ 100 Acct. °20-048.: Travel & Training: Training Schools $ 150 Acct. „20-058: Lease Expense: Represents leasing of almost all equipment used in mowing parks S 8,000 Acct. =20-089: Transfer to Youth & Adult Center: The 1982 Adult Center transfer revised amount is $14,382 for salary of the Director Social Security, Unemployment Tax & base rate on the telephone. The transfer to the Youth Center for general operations of the facility was increased by $3,311 over 1981 for a total of $32,000 $46,382 Acct. -25-030: Buildings & Grounds Maintenance: Includes the 53,000 for maintenance of the Downtown Garden Park. $15,300 78 GENERAL FUND PARKS AND RECREATION 001-4-70 LANATION OF ACCOUNTS CONTINUED Acct. #92-000: Capital Outlay: Acct. #99-116: Miscellaneous Capital Outlay: Purchase of vehicle for Assistant Park Director $ 7,000 Brush Hog & heavy Duty cultivator. 2,000 $ 9,000 Miscellaneous Park improvements funded from sales tax which will be prioritized by the Board of Directors and the Parks Board at a later date. $28,513 79 CITY OF FAYETTEVILLE Narrative Explanation Fund Department Division GENERAL PARKS AND RECREATION SNIPii•1ING POOL Statement of Purpose - (basic function) The Parks & Recreation Department, Pool Division is responsible for operating a municipal pool. To provide opportunity for the citizenry to participate in an aquatic program of instruction and recreation. To provide a safe, sanitary and well supervised municipal facility. specific Goals for 1982 - 1. Hire well qualified aquatic instructors and life guards. 2. Provide a well maintained and clean facility. 3. Operate for 12 weeks. )bjectives for 1932 - 1. Increase attendence and income. 80 I I L_ I I I I I I I I I I L I I I GENERAL FUND DETAIL PARKS AND RECREATION DEPARTMENT SWIMMING POOL DIVISION 001-4-71 Personnel Salaries 10-001 Personnel Salaries Less Revenue Sharing General Fund Salaries Materials and Supplies 15-009 Office Supplies 15-010 Minor Equipment' 15-011 Cleaning Supplies 15-012 Chemicals 15-017 Concession Supplies Total Contractual Services 20-051 Professional Services 20-054 Contractual Services 20-058 Lease -Pool 20-063 Telephone Expense 20-064 Utilities 20-072 Social Security 20-100 Miscellaneous Total Maintenance 25-080 Building ing & Grounds 25-081 Office Machine Total Capi tal 92-000 Capital Outlay Total Grand Total Pool Manager Pool Instructors Lifeguards Concession Operators Total Actual 1980 Estimated 1981 Budget 1982 $ 14,854 $ 20,200 $ 20,200 -0- 146 146 14,854 20,054 20,054 -0- -0- 100 515 420 1,300 64 150 175 1,577 1,300 1,800 6,808 5,655 7,300 8,964 7,525 10,675 -0- 5,000 -0- -0- -0- 300 -0- -0- 144,684 235 283 320 1,256 1,829 2,025 911 1,343 1,353 2 58 100 2,404 3,513 148,782 1,071 3,829 4,000 15 -0- -0- 1,086 3,829 4,000 2,116 -0- 2,000 2,116 -0- 2,000 29,424 $ PERSONNEL SCHEDULE Number of Employees 1981 1982 1 1 2 2 6 6 2 2 11 11 39,921 S 185,511 Budgeted 1981 1982 $ 2,000 3,400 11,300 3,500 $18,130 $20,200 I! 81 GENERAL FUND SWIMMING POOL DIVISION 001-4-71 EXPLANATION OF ACCOUNTS Acct. #15-010: Minor Equipment Acct. #20-054: Contract Services Acct. #20-058: Lease: Acct. #25-080: Building & Grounds Maintenance: Acct. #92-000: Capital Outlay: Represents funds to purchase a new hot water heater, check in/out room equipment, baskets, and storage racks,. and other miscellaneous equipment. Sales tax on concession sales Funding for the new pool consists of $34,684 for three months in 1981 Sales tax receipts and $110,000 for 1982 funding. Reflects cost of main- taining the present pool. New vacuum system for the present pool. a , $144,684 S 4,000 S 2,000 82 ICITY OF FAYETTEVILLE Narrative Explanation I. Fund Department Division General Parks & Recreation Library Statement of Purpose - (basic function) '.• Contribution to Fayetteville Library, for operational expenses. I ' Specific Goals for 1982 - I. ' Objectives, for 1932 - 1 I. 1 ' 83 • II GENERAL FUND DETAIL PARKS AND RECREATION DEPARTMENT LIBRARY DIVISION 001-4-72 Actual 1980 Estimated 1981 Budget 1982 Contractual Services 20-086 Library Contribution $ 78,000 $ 96,500 $ 105,185 Total 78,000 96,500 105,185 I I [I I I CITY OF FAYETTEVILLE Narrative Explanation 1 Fund Department Division ' GENERAL PARKS & RECREATION LAKE RECREATION Statement of Purpose - (basic function) ' LAKE FAYETTEVILLE: Provide a wide range of recreational facilities for the community including fishing, boating, sail boating, softball, hiking, picnicing and general recreational needs. Also, through the scientific Study ' Center, operated by the Fayetteville School District, provide our children with the opportunity to enhance their education with on -site studies of zoological and botanical studies. LAKE SEQUOYAH: Provide the recreational and boating needs of the community. ' Utilize the lake as a water resources management facility in connection with the operations of the Pollution Control Plant. II I 11 Li I I [I I specific Goals for 1982 - 1. Maintain the present level of services provided. 2. Continue the fisheries management activities in cooperation with the Arkansas Game & Fish Commission. These activities include studies by the Game and Fish Commission to determine the most optimum balance between game fish and non -game fish. Thus, establishing a fisheries environment most conclusive to the sport of fishing. 3. Utilizing this valuable resource as a resting place for migratory birds. ectives for 1932 - Provide outdoor recreation for Fayetteville Community. I 85 GENERAL FUND DETAIL PARKS AND RECREATION DEPARTMENT LAKE RECREATION DIVISION 001-4-73 Actual 5 - :Months , Budgeted* Budget 1980-S1 Estimated 1981 1921-32 1982 10-001 Personnel Salaries 523,8521 510,5001 525,5001 523,472 Personnel Salaries Less Revenue Sharing -0- -0- -0- -0- General Fund Salaries 23,852 10,500 25,500 23,472 Materials & Supplies 15-009 Office Supplies 456 703 100 450 Total 456 703 100 450 Contractual Services 20-051 Professional Services -0- -0- 30,000 -0- 20-063 Telephone Expenses 387 175 410 460 20-064 Utilities 2,294 1,300 2,800 3,080 20-066 Insurance -Health -0-* -0-* -0-* 1,290 20-072 Social Security -0-* -O-* -0-* 1,573 20-100 Miscellaneous 26 50 50 50 Total 2,707 1,525 33,2-60 6,453 Maintenance 25-080 Buildings & Grounds 856 600 2,500 2,500 Total 858 600 2,500 2,500 Capital 92-000 Capital Outlay 3,300 -0- -3- -0- Total 3,300 -0- -0- -0- Grand Total 531,173 513,328 $61,360 $32,875 PERSONNEL SCHEDULE Number of Employees Budqeted 1981 1982 1981 1982 Dock Operator 2 2 $23,472 Total 2 2 521,740 $23,472 Iincludes Social Security and Health Insurance *included in salaries *NOTE: Lake Recreation was budgeted in the 1981-82 Water and Sevier Budget. The Board of Directors decided Lake Recreation expenses should not penalize dater and Sewer users since it is a general expense for the community. Therefore, on January 1, 1982, Lake Recreation became a part of General Fund. 86 I I I I I I I 11 Li I I I I I I I I I PUBLIC WORKS FUND TABLE OF CONTENTS PAGE Narrative Explanation ................................................ 1-2 Projected Fund Balance......................................1.......... 3 Revenues....... • .• . . . ! ! ? ? U • • 4 Explanation of Revenues..... .., ................... 5 Expense Detail - Street Department.. >.. .................... 6-7 Street Department - Personnel Schedule. • . . . ¶ , • • . • • • . • • • • . • • • • . . . . . • . . • 8 Street Department - Explanation of Accounts..,, 9-10 Street Department - Street Maintenance and Construction Detail.......,.. 11-14 11 I CITY OF FAYETTEVILLE Narrative Explanation 1 Fund Department Division 'Public Works Street ' There are 238 miles of streets within the city limits (excluding State and Federal highways) which the Street Department is responsible for maintaining. This maintenance includes minor pot -hole patching, shoulder and base stabili- ' zation, blading and re -graveling of unpaved streets, slurry sealing and asphalt overlaying paved streets, and reconstructing paved and unpaved streets as needed. The department is responsible for right-of-way mowing, dead tree and brush removal on the right-of-ways, cleaning borrow ditches, catch - basins, drainage tile, and general storm drainage system maintenance. Operate the street sweeper on a city wide basis plus two portable "push type." vacuum sweepers on the Square and on Dickson Street. During periods of inclement ' weather, streets are maintained for snow and ice control on twenty-four hour per day basis. The Street Department constructs new streets in the Industrial Park as needed to accomodate new industries and growth. The Department also ' constructs existing as well as new streets to collector and arterial standards • to meet the need and requirements of the master street plan. Coordinate with consulting engineering firms, contractors and developers and monitor con- struction of newly dedicated streets to insure specifications and city standar '' are complied with. Coordinate with five utility companies and all other city departments to insure functional schedules to keep down time to a minimum. (Specific Goals for 1982: To implement and carry out the 1982 approved budget and work program to a ' maximum degree of efficiency and effectiveness. Conduct good public relations programs and keep the public informed of public works programs and accomplish- ments. 1 I bjectives for 1982 - I II Overlay 3.4 miles of existing streets with asphalt, cement, and concrete. Slurry seal 7.2 miles of existing streets. Construct 3,050 linear feet of new streets to industrial standards in the industrial park to accomodate new industries and growth. Participate in cost and construction of 1,320 linear feet of new arterial. street (Joyce St.) in compliance with the Master Street Plan. Participate in the cost of re -constructing 4,800 linear feet of existing streets (North St. & Gregg St.) to arterial standards in compliance with the (Master Street Plan. 1 . I 1 I I I I I I I II I 1 I i r 1 I Objectives for 1982 continued 6. Re -construct 4,035 linear feet of existing streets (consisting of nine (9) separate'streets) incorporating storm drainage and curbs and gutters to repair failed areas and correct drainage problems. 7. Re -construct 10,900 square feet of rigid pavement on two separate streets. 8. Construct sidewalks and curbs and gutters as determined by the Board of Directors during budget review and approval. 9. Keep streets clear of snow and ice during periods of inclement weather on a twenty-four hour per day basis. This usually occurs four to six weeks each year between December and February. 10. Perform routine minor maintenance on.streets,curbs, gutters, sidewalks and drainage structures on an "as needed" basis. 11. Operate the street sweeper city wide. 12. Respond to emergency evening, holiday and weekend calls from the Police Department and the City emergency operator on a "per call" basis. 13. Other "SERVICE CALL" type projects as assigned. 14. Write original specifications for all replacement vehicles, minor and heavy equipment to be purchased on competitive bids. 15. Interview, hire and train personnel for vacancies that may occur in the department. Conduct a continuous refresher and original training program for all personnel. I I I I I I I El 1 I I I C H CITY OF FAYETTEVILLE, ARKANSAS 1982 PUBLIC WORKS FUND PROJECTED FUND BALANCE Fund Balance per 12-31-80 Add: Estimated Revenues 1981 Total Resources 1981 Deduct: Estimated Expenditures 1981 Estimated Balance, 12-31-81 Deduct: Fund Balance to Shop Estimated Balance, 1-1-82 Add: Estimated Revenue 1982 Total Resources 1982 Deduct: Estimated Expenditures 1982 Estimated Balance, 12-31-82 Deduct: Reserve for 1982 Payment to Community Development Estimated Unreserved Balance, 12-31-82 $ 432,310 1,526,100 1,958,410 1,241,778 716,632 14,635* 701,997 1,416,240** 2,118,237 1,846,532*** 271,705 36,786 207,321 *NOTE: As of January 1, 1982, the Shop will no longer be a part of Public Works Fund. Shop will be a separate fund, classified as an Internal Service Proprietary Fund. Therefore, all Shop Revenues and Expenditures are separately budgeted for 1982. **Includes $227,000 Sales Tax Revenue ***Includes $227,000 Sales Tax Expenditures I 3 I I PUBLIC WORKS FUND REVENUES 1982 BUDGET 010-3 ' Actual 1980 Estimated 1981 Budget 1982 Property Tax 302-0 Property Taxes $ $ 162,000 $ 186,060 ' 303-0 Delinquent Property Tax 6,000 10,000 Sales Tax Total 165,845 168,000 196,060 Sales Tax 304-0 Sales Tax Receipts -0- -0- 227,000 Total -0- -0- 227,000 Intergovernmental Revenue ' 322-1 State Turnback 771,728 750,000 736,920 Total 771,728 750,000 736,920 I. Charges for Services 332-1 Construction Other Departments 49,927 125,000 194,060 332-2 Payments by Property Owners 15,375 2,000 1,000 ' 332-3 Shop Charges 391,194 371,000 -0-* Total 456,496 498,000 195,060 Miscellaneous ' 350-0 Interest 41,504 82,500 60,000 355-0 Sale of Equipment -0- 700 1,000 360-0 Miscellaneous Revenue 2,038 150 200 ' 380-0 Transfer from General 103,262 26.750 380-0 Transfer from Airport Construction 5%,539 -0- -S Total 204,343 110,100 61,200 ' Grand Total Revenues $ 1,598,412 $ 1,526,100 $ 1,416,240 *NOTE: As of January 1, 1982, the Shop will no longer be a part of Public Works • Fund. Shop will be a separate fund, classified as an Internal Service ' Proprietary Fund. Therefore, all Shop Revenues and Expenditures are separately budgeted for 1982. I I a PUBLIC WORKS FUND 010-3 EXPLANATION OF REVENUES Acct. #3-302-0: Property Tax: Reflects the amount of 80 percent of the 3 mill County Road Tax. Acct. #3-304-0: Sales Tax: Based on percentage of estimated tax to be collected -- passed by Board of Directors prior to the passage of the Washington County one cent sales tax. Acct. #3-322-1: State Turnback: Based upon $20 per capita --Source: Arkansas Municipal League. A Federal Grant for bridge replacements is not included in the revenue projection. However, funds for the City's share of $50,000 to match the $250,000 Federal Bridge Grant are included in the Street Budget under contract services. 5 n i] PUBLIC WORKS FUND DETAIL STREET DEPARTMENT 010-4-75 Actual 1980 Estimated 1981 Budget 1982 ' Personnel Salaries 10-001 Salaries and Wages $ 324,915 $ 318,000 $ 413,829 10-002 Cost Allocation 117,762 87,613 87,815 ' 10-005 Land Agent -0- -0- 500 Less Revenue Sharing 281,964 254,366 Public Works Fund Salaries 442,677 123,649 247,778 I. Materials and Supplies 15-009 Office Supplies 1,253 475 372 15-010 Minor Equipment 3,196 1,800 4,510 ' 15-011 Cleaning Supplies 351 400 600 15-012 Chemicals 4,305 2,500 9,973 15-021 Hot Mix , Asphalt, Oil & Gravel 258,261 190,000 391,010 ' 15-025 Construction Materials 39,327 30,000 37,516 15-030 Gas and Oil -0- -0- 15-031 Diesel Fuel 29,290 20,000 -0- 15-036 Safety Devices 3,998 2,500 2,990 Total 339,981 247,675 446,971 Contractual Services 20-040 Public Notification 51 50 150 20-041 Uniforms -0- 2,500 4,253 20-044 Publications and Dues 138 75 400 ' 20-048 Travel and Training 788 2,800 3,000 20-050 Data Processing 504 1,250 2,660. 20-051 Professional Services 10,160 10,250 12,000 20-052 Independent Audit 5,888 4,000 8,000 ' 20-054 Contract Services 176,612 125,000 727,611 20-060 Contract Services Unfunded -0- 18,100 -0- 20-062 Utilities Relocation -0- 13,600 -0- ' 20-063 Telephone 1,962 3,100 3,248 20-064 Utilities 61,758 70,000 74,800 20-065 Insurance -Vehicles & Buildings 18,004 7,000 5,233 20-066 Insurance -Health -0- 12,000 17,100 20-067 Insurance -Self -0- 100. 5,000 20-068 Pension Contributions 14,415 16,000 13,321 20-071 Unemployment Insurance Tax -0- 300 1,000 ' 20-072 Social Security 19,490 24,000 27,727 20-088 Transfers -HUD -CD Payments -0- -0- -0- 20-100 Miscellaneous 733 1,000 1,500 ' Total 310,503 311,125 907,003 Maintenance 25-080 Building and Grounds 1,730 1,500 3,000 25-081 Office Machines 65 -0- 125 25-082 Radio Maintenance 1,024 500 1,000 25-083 Vehicle and Machine Maintenance 116,747 85,000 142,857 Total 119,566 87,000 146,982 I Capital 92-000 Capital - Vehicles and Equipment Total Grand Total PUBLIC WORKS FUND DETAIL STREET DEPARTMENT 010-4-75 Actual 1980 800 ,800 $ 1,213,527 Estimated 1981 14,425 14,425 $ 783,874 Budget 1982 97,798 97,798 $ 1,846,532 PUBLIC WORKS FUND STREET DEPARTMENT 010-4-75 PERSONNEL SCHEDULE Number of Employees Budgeted 1981 1982 1981 1982 Street Superintendent 1 1 $ 26,107 Assistant Street Supt. -Engineering 1 1 19,207 Assistant Street Supt. -Operations 1 1 18,127 Construction & Maintenance Foreman 5 5 87,098 Heavy Equipment Operator 6 6 84,443 Light Equipment Operator 4 5 62,459 General Maintenance Person 9 8 79,565 Engineering Aide 1 1 11,703 Part Time Summer Mowing 5,360 Overtime & Contingencies 19,760 Sub Total 413,829 Cost Allocation 87,815 Land Agent 500 Total 28 28 $500,494 $502,144 PUBLIC WORKS STREET DEPARTMENT 010-4-75 EXPLANATION OF ACCOUN Acct. X10-002: Cost Allocation: Acct. ;=15-010: Minor Equipment: Acct. 15-012: Chemicals: *Acct. 15-021: Hot mix, asphalt, oil and gravel: Acct. ;20-044: Publications and Dues Acct. 20-048: Travel and Training Represents 21.22% of budgeted salaries to be transferred to the General Fund to offset direct and indirect cost of services of General Fund Departments and Divisions. $875815 Weed Eater -Right of Way mowing S 350 Heavy Duty Drill Press - Fabrications on the job 600 Shop Welder -Fabrications on the job 850 Mechanics Tool Set and Cabinets -minor maintenance and machinery adjustments 500 Miscellaneous -Brooms, shovels, picks, etc. 2,210 S 4,510 Includes funds for snow and ice control See Street Maintenance and Construction Detail American Public Works Assoc. $ 70 Arkansas Municipal League 58 Copy of Vehicle & Equip- ment Operating Costs 38 Copy of Average Construction Costs 38 City Directory 96 Other Publications 100 400 APWA Meeting -Houston $ 800 APWA fleeting -Other 800 School -Harrison 150 State Highway Dept. School at Lake DeGray 300 fliscellaneous short schools 950 $ 3,000 9 PUBLIC WORKS ' STREET DEPARTMENT 010-4-75 EXPLANATION OF ACCOUNTS (CONT,) ' Acct. #20-054: Contract Services: See Street Maintenance and • Construction Detail. Acct. #92-000: Capital -Vehicles & Equipment: Self propelled Sweeper 103" $ 20,160 1 New tractor & brush hog 16,000 Brush chipper 13,168 Oil Storage Dispensor w/ I. rack and barrels 1,926 Chip spreader for snow & ice control 7,500 One 34,000 GVW truck chassis 35,000 Boom mounted sweeper for front loader 2,744 Metal cutting band saw 1,300 $ 97.798 1 1 1 in PUBLIC WORKS FUND 010-3 EXPLANATION OFREVENUES Acct. #3-302-0: Property Tax: Reflects the amount of 80 percent of the 3 mill County Road Tax. Acct. #3-304-0: Sales Tax: Based on percentage of estimated tax to be collected -- passed by Board of Directors prior to the passage of the Washington County one cent sales tax. Acct. #3-322-1: State Turnback: Based upon $20 per capita --Source: Arkansas Municipal League. A Federal Grant for bridge replacements is not included in the revenue projection. However, funds for the City's share of $50,000 to match the $250,000 Federal Bridge Grant are included in the Street Budget under contract services. 5 PUBLIC WORKS FUND DETAIL STREET DEPARTMENT 010-4-75 Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries Salaries and Wages $ 324,915 $ 318,000 $ 413,829 Cost Allocation 117,762 87,613 87,815 Land Agent -0- -0- 500 Less Revenue Sharing 281.964 254,366 Publa,c Works Fund Salaries 442,677 123,649 247,778 Materials and Supplies Office Supplies 1,253 475 372 Minor Equipment 3,196 1,800 4,510 Cleaning Supplies 351 400 600 Chemicals 4,305 2,500 9,973 Hot Mix., Asphalt, Oil & Gravel 258,261 190,000 391,010 Construction Materials 39,327 30,000 37,516 Gas and Oil -0- -0- -0- Diesel Fuel 29,290 20,000 -0- Safety Devices 3,998 2,500 2,990 Total 339,981 247,675 446,971 Contractual Services Public Notification 51 50 150 Uniforms -0- 2,500 4,253 Publications and Dues 138 75 400 Travel and Training 788 2,800 3,000 Data Processing 504 1,250 2,660 Professional Services 10,160 10,250 12,000 Independent Audit 5,888 4,000 8,000 Contract Services 176,612 125,000 727,611 Contract Services Unfunded -0- 18,100 -0- Utilities Relocation -0- 13,600 -0- Telephone 1,962 3,100 3,248 Utilities 61,758 70,000 74,800 Insurance -Vehicles & Buildings 18,004 7,000 5,233 Insurance -Health -0- 12,000 17,100 Insurance -Self -0- 100 5,000 Pension Contributions 14,415 16,000 13,321 Unemployment Insurance Tax -0- 300 1,000 Social Security 19,490 24,000 27,727 Transfers -HUD -CD Payments -0- -0- -0- Miscellaneous 733 1,000 1,500 Total 310,503 311,125 907,003 Maintenance Building and Grounds 1,730 1,500 3,000 Office Machines 65 -0- 125 Radio Maintenance 1,024 500 1,000 Vehicle and Machine Maintenance 116,747 85,000 142,857 Total 119,566 87,000 146,982 a PUBLIC WORKS FUND DETAIL STREET DEPARTMENT 010-4-75 Actual 1980 Estimated 1981 Budget 1982 Capital 92-000 Capital = Vehicles and Equipment Total Grand Total 800 800 $ 1,213,527 14,425 14,425 $ 783,874 97,798 97,798 $ 1,846,532 PUBLIC WORKS FUND STREET DEPARTMENT 010-4-75 PERSONNEL SCHEDULE I Street Superintendent Assistant Street Supt. -Engineering Assistant Street Supt. -Operations Construction & Maintenance Foreman Heavy Equipment Operator Light Equipment Operator General Maintenance Person Engineering Aide Part Time Summer (Mowing Overtime & Contingencies Sub Total: Cost Allocation Land Agent Total I I 11 I I Number of EmDlovees 1981 1982 1 1 1 1 1 1 5 5 6 6 4 5 9 8 1 1 28 28 Budgeted 1981 1982 $ 26,107 19,207 18,127 87,098 84,443 62,459 79,565 11,703 5,360 19,760 413,829 87,815 500 500,494 $502,144 I I PUBLIC WORKS STREET DEPARTMENT 010-4-75 EXPLANATION OF ACCOUNTS Acct. #10-002: Cost Allocation: Represents 21.22% of budgeted salaries to be transferred to the General Fund to offset direct and indirect cost of services of General Fund Departments and Divisions. $87,815 Acct. #15-010: Minor Equipment: Weed Eater -Right of Way mowing $ 350 Heavy Duty Drill Press - Fabrications on the job 600 Shop Welder -Fabrications on the job 850 Mechanics Tool Set and Cabinets -minor maintenance and machinery adjustments 500 Miscellaneous -Brooms, shovels, picks, etc. 2,210 4,510 Acct. #15-012: Chemicals: *Acct. #15-021: Hot mix, asphalt, oil and gravel: Acct. #20-044: Publications and Dues Acct. #20-048: Travel and Training Includes funds for snow and ice control See Street Maintenance and Construction Detail American Public Works Assoc. $ 70 Arkansas Municipal League 58 Copy of Vehicle & Equip- ment Operating Costs 38 Copy of Average Construction Costs 38 City Directory 96 Other Publications 100 400 APWA Meeting -Houston $ 1,600 School -Harrison T50 State Highway Dept. School at Lake DeGray 300 Miscellaneous short schools 950 $ 3,000 n IL PUBLIC WORKS FUND STREET DEPARTMENT ' STREET MAINTENANCE AND CONSTRUCTION DETAIL ESTIMATED ESTIMATED EST. TOTAL ' lIATERIALS CONTRACT COST(NOT COST SERVICES INCL.LABOR 4 STREET FROM -TO 15-021 20-054 EQUIP.) 1 1982 Street Overlay Program Deane Street Garland -Porter Road $ 40,074$ $ 40,074 Mt. Comfort Rd. Woodlark -City Limits 14,561 14,561 Juneway Overcrest-Elm 5,384 5,384 East Avenue Meadow -Spring 3,634 3,634 'Old Missouri Rd. Rolling Hills -Errol 16,122 16,122 Winwood Black Base Prior to Slurry Seal 6,926 6,926 *Sang Old Farmington -Stone 19,102 19,102 with repairs to underdrain *Walnut East Maple -Jackson 4,854 4,854 Green Acres College Ave -Elm 11,098 11,098 *Fifth Church -Block 2,781 2,781 '*Church Sixth -Dead End 5,053 5,053 Willow Baxter -Rebecca 9,990 9,990 Thomas Hotz-Markham 3,122 3,122 *Putman Duncan -Hill 3,434 3,434 1 Duncan Dickson -Center 9,025 9,025 TOTAL STREET OVERLAY PROGRAM 1982 155,160 -0- 155,160 ' 1982 Slurry Seal Program Bel -Air Dr. Leverett-Garland 1,875 1,875 Oakland Sycamore -Bel -Air Dr. 1,230 1,230 Oakland Hit. Comfort -Sycamore 2,500 2,500 Holly Leverett-Oakland 975 975 Holly Oakland -Garland 900 900 Winwood Highway 45 -Susan Drive 3,300 3,300 Lincoln Maple -Louise 600 600 University Gregg -Center 2,550 2,550 Berry Sang -Dead End 650 650 Washington Prospect -Rebecca 675 675 Maple Razorback -Dead End 900 900 Vista Wedington-Sunset 500 500 Willow. Sixth -Huntsville 1,500 1,500 Block South -Sixth 1,000 1,000 ' Church Fourth -Sixth 700 700 Locust Sixth -Archibald 650 650 Skelton Highway 71 -Dead End 2,600 2,600 Locust Archibald -Rock 1,350 1,350 Cleburn College -Willow 1,200 1,200 Washington North -Oakland 750 750 'Lakeridge Edgehill-North 2,100 2,100 Brent Winwood-Dead End 750 750 Sutton Walnut -Olive 450 450 ' *These projects are eligible for CD Funds per Rick Mason, CD Director 11 PUBLIC WORKS FUND I. STREET DEPARTMENT STREET MAINTENANCE AND CONSTRUCTION DETAIL (Continued) I. ESTIMATED ESTIMATED EST. TOTAL MATERIALS CONTRACT COST(NOT COST SERVICES IHCL.LABOR & ' STREET FROi'i-TO 15-021 20-054 EQUIP) Virginia California -California $ 800 $ 800 Palmer Hotz-Markham 600 600 Markham Razorback -Gravel 1,950 1,950 Garland Highway 62 -California 1,650 1,650 Juneway I Dirt Part -New Construction 700 700 ,West Avenue .Center -South 1,875 1,875 . Center. . Razorback -Gravel 1,200 1,200 Karyn Township-WestView 1,950 1,950 Jimmie Township-Westview 1,950 1,950 Hollywood Highway 62 -Dead End 1,800 1,800 Hall Wedington-Cleveland 1,875 1,875 Eva Wedington-Dead End 975 975 'Janelle Fairlande-McClinton 750 750 Fairlane Janelle-Norningside 1,350 1,350 TOTAL SLURRY SEAL PROGRAM 1982 $ 49,130 $ -0- $ 49,130 'Miscellaneous Projects Snow and Ice control, gravel street maintenance, cold patching, hot mix minor repair and spot 'surface replacement 21,000 8,500 29,500 Sang. and Old Farmington Road 3,364 1,900 5,264 Harold Street South Side 722 627 1,349 'Ash Street Juneway--Pittman 1,828 5,711 7,539 Ruth South of Clark 1,650 11,250 12,900 Spring and Olive 8,733 1,638 10-,371 Dickson St. West Ave. -Arkansas 3,050 31,950 35,030 Relocate utilities and replace utilities Worth Jackson Rockwood -East Jackson 10,803 27,511 38,314 Reconstruction 'North Lakeside East Jackson -East Lakeside 10;135 3,240 13,375 Reconstruction Maple and Vandeventer Intersection 13,250 14,278 27,528 I. Widen and straighten Buchanan Street South of Stone 975 10,664 11,639 Drainage Control Gregg Hawthorn -Adams 2,623 7,131 9,754 I. Drainage Pump Station Road Comb's Cemetary-700' West 27,153 7,275 34,433 Pump Station Road I•larshalltown-900' South 35,718 10,268 45,986 Pump Station Road Armstrong Drive -125' East 45;711 14,447 60.158 North & Gregg SEE NOTE 1 r0- 271 271 Match Money for Bridge Projects -0- 50,000 50,000 Razorback Road Project -0- 125,000 125,000 Street Lighting projects Miscellaneous -0- 50,000 50,000 Sales Tax Project North and Gregg -0- 150,000 150,000 Joyce Street New Construction -0- 68,950 68,950 H. .. H. : _...._..- 12 - .- PUBLIC WORKS FUND STREET DEPARTMENT STREET MAINTENANCE AND CONSTRUCTION DETAIL (Continued) ESTIMATED ESTIMATED MATERIALS CONTRACT COST SERVICES STREET FROM -TO 15-021 20-054 Sales Tax Project Trenton Drainage Sales Tax Project Miscellaneous Sidewalks Miscellaneouus To be decided by Street Sidewalks Committee Total Miscellaneous Projects GRAND TOTAL STREET PROJECTS $ 7,158 $ 69,842 EST. TOTAL COST(iiOT IdCL.LABOR 6 EQUIP) 7,158 69,842 50,000 50,000 186,720 727,611 914,331 $391,010 $727,611 $1,118,621 * The above streets are eligible for Community Development funding and new streets will be added by the Street Committee to the full extent of funding. 1, PUBLIC WORKS FUND STREET DEPARTriENT STREET MAINTENANCE AND CONSTRUCTION DETAIL (Continued) NOTE 1 ESTIMATED CONTRACT STREET FROM -TO SERVICES Gregg North - Spruce/Ash-Elm $175,000 North Street Leverett - Gregg with Skull Creek Bridge 100,000 Utility Relocation payment for North and Garland project 56,250 TOTAL 331,250 ADVANCE PAYMENT 1978 ( 33,000) BALANCE 296,250 Balance of State Aid Funds on Deposit with AHTD ( 38,486) BALANCE 257,764 Utility Relocation cost on this project 67,507 JOB TOTAL 325,271 Sales Tax Priority (150,000) Balance for 1982 Operating Budget Account #010-4-75-20-054 175,271 Less Bridge funds from State 175,000) BALANCE $ 271 Ii I I I 1J I I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SALES TAX TABLE OF CONTENTS 7 Projected Fund Balance . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Statement of Revenues and Expenditures . . . . . . . . . . . . . . . . . . 2 DETAIL Municipal Court. . . 3 Miscellaneous Operations . . . . . . . . . . . . . . . . . . . . . . . . 4 Police Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Fire Department. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Traffic Department . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Parks and Recreation Department . . . . . . . . . . . . . . . . . . . . . . 8 Parks and Recreation Department -Swimming Pool Division . . . . . . . . . . 9 Street Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 City Hall Renovation . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 NOTE: The sales tax revenues and expenditures are included in the General Fund and Public Works Fund Budgets. I CITY OF FAYETTEVILLE, ARKANSAS SALES TAX I PROJECTED FUND BALANCE 1982 January 1, 1981 Fund Balance $ -0- Add: Estimated Revenue 1981 431,608 Total Estimated Resources 1981 431,608 ' Deduct: Estimated Expenditures 1981 -0- Transfer to General Fund for loss of Occupation ' and Franchise Taxes 70,320 Estimated Fund Balance December 31, 1981 361,288 Add: Estimated Revenue 1982 1,375,961 Total Estimated Resources 1982 1,737,249 Deduct: Estimated Expenses 1982 1,301,595 ' Transfer to General Fund for loss of Occupation and Franchise Taxes 210,961 Estimated Fund Balance $ 224,693 1 I I [l I Ii 11 Ii 1 I 1 REVENUES 1982 Collections Deduct: Loss of Taxes Net: 1982 Colic Interest Income Total Revenues CITY OF FAYETTEVILLE ARKANSAS SALES TAX BUDGET REVENUES AND EXPENDITURES 1982 . Actual 1980 (Modified Accrual Basis)$ -0- Occupation & Franchise -0- tions 0- -0- -0 - EXPENSES General Fund Public Safety Police Department -0- Fire Department -0- Total Public Safety -0- Parks & Recreation Parks -General Recreation -0- Parks-Pool -0- Total Parks & Recreation -0- City Hospital -0- Miscellaneous Transfer to Replacement -0- Traffic -0- Transit System -0- Iluncipal Court -0- Central Emergency Medical Services -0- Total Miscellaneous -0- Arts Center Total General Fund Estimated 1981 Budgeted 1982 I 5429,959 70,320 359,639 1,649 361,288 -0- -0- _n_ _n_ 0 -0- $1,345,961 210,961 1,135,000 30,000 1,165,000 113,491 133,1021 246,593 61,750 144,584 206,434 149,629 85,000 25,000 22,344 29,256 40,496 202,096 45,400 850,152 • Public Works Fund -Street -0- -0- 227,000 City Hall Renovation -0- _ -0- 224,443 Total Expenses -0- -0- 1,301 ,595 Net Income (Loss) $ -0- S 36},288 $(136,595) llncludes the 520,000 increase to salaries for General Fund to paid out of sales tax. 1 U. ' SALES TAX DETAIL MUNICIPAL COURT ' 001-444 Estimated 1981 Budgeted 1982 Contractual Services 20-054 Contractual Services $ -0- $ 22,256 Capital Outlay 92-000. Capital Outlay -0- 7,000 Total $ -0- $ 29,256 EXPLANATION OF ACCOUNTS Acct. #20-054: Contractual Services: Data Processing Software $ 22,256 1 Acct. #92-000: Capital Outlay: Data Processing Equipment $ 7,000 1 I. 1 1 1 1 1 liii. H 3 SALES TAX DETAIL MISCELLANEOUS OPERATIONS 001-458 Estimated 1981 Contractual Services 20-058 Lease Payment -City Hospital $ -0- 20-099 Ozark Transit -0- 20-140 Transfer to Replacement -0- 20-142 Transfer to Arts Center -0- 20-190 Transfer to Central Emergency Medical Services -0- Total $ -0- EXPLANATION OF ACCOUNTS Budgeted 1982 $ 149,629 22,344 85,000 45,400 40,496 $ 342,869 Acct. #20-058: Lease Payment -City Hospital $ 149,629 Funding of New Construction $36,129 - 1981 Sales Tax Revenue $113,500 - 1982 Sales Tax Revenue Acct. #20-099: Ozark Transit: Acct. #20-140: Transfer to -Replacement Acct. #20-142: Transfer to Arts Center Acct. 1/20-190: Transfer to Central Emergency Medical Center Subsidy to assist Ozark Transit Authority's Operations. $ 22,344 Reserve to purchase Capital Equipment in future years. $ 85,000 To establish a performing Arts Center. $ 45,400 Subsidy to assist CEMS operations. $ 40,496 65% times $46,727 CEMS loss times 16/12 to reflect funding for 4 months in 1981 and all of 1982 4 , SALES TAX DETAIL POLICE DEPARTMENT 001-460 Personnel Salaries 10-001 Personnel Salaries Flaterials & Supplies 15-010 Minor Equipment 15-012 Dog Food & Supplies Contractual Services 20-041 Uniforms & Personal Equipment 20-048 Travel & Training 20-065 Insurance -Liability 20-066 Insurance -Health 20-068 Pension Contribution Haintenance 25-083 Vehicle Haintenance Total Estimated 1981 -0- -0- -0- -0- -0- -0- -0- -0- $ -0- EXPLANATION OF ACCOUNTS Acct. #10-001 Personnel Salaries Acct. -20-041 Acct. ,a20-048 Acct. -20-066 Acct. „20-0o8 Acct. =20-083 Acct. 3l5-010 Acct. =15-012 Uniforms & Personal Equipment Travel & Training Insurance -Heal th Pension Contribution Vehicle Maintenance Above accounts related to funding of six additional officers. Budgeted 1982 S 77,817 3,000 400 10,550 1,900 12,537 3,672 2,115 1,500 113,491 $ 77.817 S 3,7502 1,900 $ 3,672 $ 2,115 $ 1,500 Hi nor Equipment: Equipment for Criminal Investigation Division. S 3,000 Dog Food & Supplies: Food and supplies for K-9 Unit. $ 400 Acct. -20-041: Uniforms & Personal Equipment: Vests, helmets & related safety equipment. S 6,8003 Acct. =20-065: Insurance -Liability: Liability Insurance for officers. $ 12,537 1* is the total of 2 and 3. 5 SALES TAX DETAIL FIRE DEPARTMENT 001-461 Estimated 1981 Budgeted 1981 Personnel Salaries 10-001 Personnel Salaries S -0- S 96,020 Contractual Services 20-041 Uniforms & Personal Equipment -0- 6,336 20-066 Insurance -Health -0- 3,672 20-068 Pension Contribution -0- 2,074. Capital Outlay 99-000 Capital Outlay -0- 25,000 Total S -0- 5133,102 EXPLANATION OF ACCOUNTS Acct. -10-001: Personnel Salaries: Amount aledged to subsidize general fund salaries. S 20,000 Addition of si'x new officers. S 76,020 $96,020 Acct. „20-041: Uniforms 4 Personal Equipment: S 6,336 Acct. „20-066: Insurance -Health S 3,672 Acct. #20-068: Pension Contribution S 2,074 Above costs associated with addition of six firemen. Acct. -;99-000: Capital .Outlay: Purchase of foam truck City share based on 90-10 grant. $25,000 6 SALES TAX DETAIL TRAFFIC DEPARTMENT 001-462 Estimated 1981 Capital Outlay 99-000 Capital Outlay Total EXPLANATION OF ACCOUNT Acct. #99-000: Capital Outlay: Traffic Signal at Sycamore St. Budgeted 1982 $ 25,000 $ 25,000 nr nnn 7 SALES TAX DETAIL PARKS AND RECREATION DEPARTMENT 001-470 Estimated 1981 Budgeted 1982 Personnel Salaries 10-001 Personnel Salaries $ -0- $ 20,814 Materials & Supplies 15-009 Office Supplies -0- 600 Contractual Services 20-051 Professional Services -0- 1,500 20-066 Health Insurance -0- 1,228 20-072 Social Security -0- 1,395 Maintenance 25-083 Equipment Maintenance -0- 700 Capital Outlay 99-000 Capital Outlay -0- 7,000 90-116 Capital -Miscellaneous Park Improvement -0- 28,513 Total , $ -0- $ 61,750 EXPLANATION OF ACCOUNTS Acct. 7110-001: Salaries $ 20,314 Acct. #15-009: Office Supplies $ 600 Acct. 7120-066: Health Insurance $ 1,228 Acct. #20-072: Social Security $ 1,395 Acct. "25-083:. Equipment Maintenance $ 700 Acct. 7199-000: Capital Outlay $ 7,000 Above accounts related to funding of two additional employees; an Administrative Assistant and a Building and Grounds Maintenance person. Acct. #20-051: Professional Services: Preliminary engineering of soccer and softball complex at Walker Park. 11-3-81 Board meeting. $ 1,500 Acct. #90-116 Capital -Miscellaneous Park Improvement: Miscellaneous projects to be approved through- out year. $ 28,513 Ii 1 SALES TAX DETAIL PARKS AND RECREATION DEPARTMENT SWIFII1ING POOL DIVISION 001-471 Estimated 1981 Contractual Services 20-058 Lease - Pool $ -0- Total $ -0- Acct. #20-058: Lease EXPLANATION OF ACCOUNTS Funding for new pool $34,684-1981 Sales Tax Revenue $110,000-1982 Sales Tax Revenue Budgeted 1982 $ 144,684 $ 144,684 $ 144,684 Q SALES TAX DETAIL STREET DEPARTMENT 010-475 Contractual Services 20-054 Contractual Services Total Estimated 1981 $ -0- $ -0- EXPLANATION OF ACCOUNTS Acct. #20-054: Contractual Services Budgeted 1982 $ 227,000 Additional funding for North & Greqq Streets $ 150,000 Drainage Trenton and Lollar Lane $ 7,158 Miscellaneous Sidewalks $ 69,842 $ 227,000 10 SALES TAX DETAIL CITY HALL RENOVATION 028-400 Estimated 1931 Capital Outlay 99-000 Capital Outlay $ -0- Total' $ -O- EXPLANATION OF ACCOUNTS Acct. =99-000: Capital Outlay: Funding for Renovation of City Hall. $54,193-1981 Sales Tax Revenue $170,250-1982 Sales Tax Revenue Budgeted 1982 S224.443 S 224,443 5 224.443 11 SALES TAX SURPLUS SCHEDULE GENERAL FUND - SALES TAX a• 1981 Sales Tax Receipts $ 429,959 Pg. 2, Acct. #304-0 1981 Sales Tax Interest 1,617 Pg. 2, Acct. ;;350-0 Recovery of Lost Occupation & Franchise (70,320) 19S1 Sales Tax Available 361,256 1982 Sales Tax Receipts 894,550 Pg. 3, Acct. ;7304-0 • 1982 Sales Tax Interest 30,000 Pg. 4, Acct. ;'350-0 Total Available for 1982 1,285,806 ' 1982 General Fund Expenditures: Public Safety 1982 Funds 246,593 Parks 1982 Funds 170,250 1981 Funds 36,184 City Hall 1982 Funds 113,500 1981 Funds 36,129 Misc. 1982 Funds 161,600 1981 Funds 40,496 Arts;Center 1982 Funds 45,400 ' Total Expenditures 850,152) -1982 - $737,343 Recovery of Lost Occupation & Franchise (210,961) LJ98l - $112,809 1982 SALES TAX SURPLUS $ 224,693 Surplus Accounted for by: Add: 1981 Sales' Tax Receipts $429,959 Add: 1981/1982 Interest 31,649 ' Less: 1981 Recovery of Lost Occupation & Franchise (70,320) Less: 1981 Sales Tax Uses in 1982 (112,809), U. Less: Excess received for City Hall Renovation in 1981 (54,193) Add: 1982 Sales Tax Used 407 1982 SALES TAX SURPLUS $224,693 I I 11 I I I I I I 11 I I CI' I SHOP FUND TABLE OF CONTENTS PAGE Narrative Explanation . . . . . . . . . . . . . . . . . . . . . . . . .1 Projected Fund Balance . . . . . . . . . . . . . . . . . . . . . . . .2 Revenue Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Expense Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 Personnel Schedule . . . . . . . . . . . . . . . . . . . . . . . . . .5 Explanation of Accounts . . . . . . . . . . . . . . . . . . . . . . . .6. Capital Outlay Detail . . . . . . . . . . . . . . . . . . . . . . . . .7 Capital Outlay - Explanation of Accounts . . . . . . . . . . . . . . .8 I I I I I I I CITY OF FAYETTEVILLE Narrative Explanation d I Department I Division Statement of Purpose - (basic function) The City Shop was separated from the Street Department and set up as an Inter - service Fund beginning in 1982. Basic functions are maintenance, servicing and general upkeep of all City equipment; keeping records of all maintenance performed; and maintaining an adequate supply of equipment parts to keep City equipment functioning properly. ' Specific Goals for 1982 - Specific Goals for the Shop is to enlarge shop work accessories and parts department. Improve overall efficiency of the shop and parts room. 1 I I I I I )bjectives for 1982 - 1. Re -organize shop work area and parts storage. 2. Improve on security of parts department. 3. Implement new accounting procedures for work orders and inventory control. I ' CITY OF FAYETTEVILLE, ARKANSAS 1981 SHOP FUND PROJECTED FUND BALANCE Fund Balance per 1-1-82 $ 14,635 Add: Estimated Revenue 1982 415,250 Total Resources 1982 429,885 Deduct: Estimated Expenditures 1982 505,923* Estimated Balance, 12-31-82 $( 76,038) Major Objects Summary Estimated 1981 Budgeted 1982 Personnel Salaries $ 57,559* $ 91,070* Materials and Supplies 345,650 354,250 Contractual Services 25,345 41,347 Maintenance 13,950 12,490 ' Depreciation 6,051 6,766 Total $ 448,555 $ 505,923 1 1 *Estimated Expenditures is reduced by $71,744 of Revenue Sharing Fund. 1 I. 1 2 SHOP FUND REVENUE DETAIL 1982 BUDGET 070-3 Actual 1980 Estimated 1981 Budget 1982 Charges for Services 332-3 Shop Charges Total Grand Total $ 391,194 391,194 $ 391,194 $ 371,000 371,000 $ 371,000 $ 415,250 415,250 n1R 9Gn I I I I SHOP FUND DETAIL SHOP DEPARTMENT 070-4-99 I. Actual 1980 Estimated 1981 Budget 1982 Personnel Salaries 10-001 Personnel Salaries $ 94,687 $ 104,500 $ 134,313 1 10-002 Cost Allocation -0- 24,803 28,501 Less Revenue Sharing -0- 71,744 71,744 Shop. Fund Salaries 94,687 57,559 91,070 Materials and Supplies. 15-009 Office Supplies and Printing 180 1,000 1,200 15-010 Minor Equipment 101 150 1,050 ' 15-011 Cleaning Supplies 1,954 1,500 2,000 15-030 Gas and Oil 129,678 125,000 125,000 15-031 Diesel Fuel 44,829 60,000 55,000 15-033 Tires and Tubes 36470 41,500 35,000 15-035 Parts and Accessories 112,083 116,500 135,000 Total 325,295 345,650 354,250 Contractual Services 20-041 Personal Protective Equipment -0- 250 300 20-048 Travel and Training -0- -0- 8,000 20-050 Data Processing -0- 400 600 20-051 Professional Services -0- -0- 4,000 20-063 Telephone 1,472 1,400 1,670 20-064 Utilities 6,275 8,800 9,492 20-065 Insurance - Vehicles & Buildings -0- 325 600 20-066 Insurance - Health -0- 3,400 4,886 20-068 Pension Contribution Employer, 2,939 3,720. 2,700 20-072 Social Security 5,615 7,000 8,999 20-100 Miscellaneous 1,223 50 100 Total 17,524 25,345 41,347 Maintenance 25-080 Buildings and Grounds 2,254 6,200 4,500 25-081 Office Machine -0- -0- 40 25-082 Radio Maintenance 125 250 150 25-083 Vehicle Maintenance 4,941 7,500 7,800 Total 7,320 13,950 12,490 1 Depreciation 85-105 Depreciation Expense -0- 6,051 6,766 I. Total -0- 6,051 6,766 Grand Total Shop $ 444,826 $ 448,555 $ 505,923 I I I SHOP FUND PERSONNEL SCHEDULE Shop Superintendent Warehouse Manager Vehicle and Equipment Mechanic Overtime * Number of Employees 1981 1982 1 1 1 1 6 6 8 8 Budgeted 1981 1982 $ 17,738 13,932 87,643 15,000 $116,887 $134,313 *$7,000 of this overtime is a one time expenditure for re -organization of inventory and operations. 5 SHOP FUND SHOP DEPARTMENT 070-4-99 EXPLANATION OF ACCOUNTS Acct. #15-010: Minor Equipment: Includes funds for parts, shelves and bins. $ 700 Miscellaneous equipment 350 $ 1,050 Acct. #15-031: Diesel Fuel: New 20,000 gallon tank • will drop cost of service • plus large purchase made in 1981 to be used in 1982. $55,000 Acct. #20-041: Personal Protective Equipment: Protective shoes for shop personnel $ 300 Acct. #20-048: Travel and Training: Technical schooling for shop mechanics $ 8,000 Acct. #20-051: Professional Services: Includes funding for consultant to review shop procedures. $ 4,000 I 6 SHOP FUND DETAIL SHOP DEPARTMENT CAPITAL OUTLAY 070-4-99 Actual 1980 Estimated 1981 Budget 1982 Capital 92-000 Capital - Vehicle & Equipment : Total Capital $ 398 $ 15,400 $ 18,700 $ 398 $_15,400 $ 18,700 Acct. #92-000 x SHOP FUND CAPITAL 070 -4 - EXPLANATION OF ACCOUNTS Vehicles and Equipment: 3/4 Ton Pickup w/lift. Electric wench to mount on new pickup Air compressor New car wash Gas Pumps (2) I $10,200 2,200 1,000 2,500 2,800 $18,700 I I I AIRPORT FUND TABLE OF CONTENTS PAGE Narrative Explanation. 1 ' Statement of Estimated Changes in Fund Balance . . . . . . . . . . . . . 2 Airport Fund Revenue and Expenditures Detail . 3 Airport 0 & ii Revenue and Expenditure Detail . . . . . . . . . . . . . 4-5 1 Airport 0 & lei Personnel Schedule . . . . . . . . . . . 6 Airport 0 &t'1 Explanation of Accounts. . . . . . . . . . . 7-8 Airport 0 & M Capital Outlay . . . . . . . . . . . . . . . . . . . . . . .9 Airport 0 & N Supplemental Schedules . . . . . . . . . . . . . . . . . . . 10 1 1 1 1 1 I ' CITY OF FAYETTEVILLE Narrative Explanation 1 Fund Department Division Airport O&M Airport • Statement of Purpose - (basic function) ' The Airport contributes support and service to all of Northwest Arkansas. It is the front door to Fayetteville and Northwest Arkansas. It is the purpose of the Airport Department to keep Drake Field in operation by satisfying all Federal Rules and Regulations for Airports, Federal Aviation Administration procedures and guidelines, local ordinances and regulations. The following administrative tasks are proveded by the Airport Department: public relations, promoting air services, negotiating and enforcing lease I. agreements, budgeting, secretarial, duties, accounting processes (includes accounts receivable and accounts payable), coordinating, construction projects, enforcing the Airport Operations Manual and the Master Security Plan, keeping ' the Airport Emergency Plan current, as well as, conducting mock disasters, enforcing the Minimum Performance Standards for activities at Drake Field, and other duties and responsibilities of a similar nature. I. I I I LJ I I1 I I pecific Goals for 1982 - To maintain Drake Field as a first class facility with quality air service for Fayetteville and Northwest Arkansas and to operate the airport as a business attempting to achieve a breakeven point. ectives for 1982 - To provide Fayetteville and Northwest Arkansas with top quality, reliable air service at competitive fares. 2. To work with the airlines serving Drake 3. To minimize costs and maximize revenues. 4. To work with Fayetteville Flying Service at Drake Field -to encourage Fayetteville Fayetteville from surrounding airports. Field in increasing enplanements. in building the Fixed Base Opera ion aircraft owners,to come back to To improve the appearance of the airport property. To continue working to develop a good relationship between the City and airport tenants. For the entire airport staff to promote a professional attitude through the airport. 1 Begin developing the east side of Drake Field. C O T C O O m Q Q Q d G_ N CO —I O O 0 O G -H fl O c CV' O i G G00 O O fD O $ Sv 00 O n n c, tc J•m c rF n n c, J. c rt n n O _ O C?_ J J. N T O r? O O O O J. I N T O ct O O n rD CF r D -+• •-. — Cr rr O tT > -" -S . 2 .-. Ci 0 Dtc CFD'-cc-fl N m(D i - to c -t OCl (DO ft N O (C N i f -F = tY N tC ; i rF 2 (.J—' -h i O 00 J. fD W J. 1O C u P) J. (D (A-)> -, roc Z O o N o n Z z O • ^o� Y Q o1'—_ n- YCi tfl.rtCitt Y y CF O N O N N F r . N 0> J. N N J. •O C 0 0 JO 00 rt Jr* tO(D — am C In tom m C J 'r to — Co v x n N X n N N r O J. O C C•i o n n v J. J. O O Ota c 0 O to LA W W L. P J N - O O Ia O N a ] O Gl a to N 1 W (.J IN V of -40-J N 030 N G I N Ol ba EA (Op N N 10 D 100 J J O) v J Co 0 n0 En O C V O O c N rF O to a l0 C C ( rn -' Ol m N N O N W O D O V V 0O N O W N lD < < , to N) N O V a W V t D J' 0 O 61 a 0 I V N O v v (D v mu N J v a V ul V w Dl p Ut 01 ' V Ol 0 V V V V V V C m o IJ Cn N Ul IN O IW C co Ol :W C. Dl W Cr a.D Cr CT W Gl V O V co 6l n N N)C7' J .P W O N 0 rr m W (P G7 Co ItO Gl CO (,,1 l G cc of -J 6l a Ol O T N O W J p V W N lD C L w w of I m IF-•. N Gl N LD J (m a _P Ol O N C �• tr GD O a CJ to rn a N N -' O Ot Dl A J Ito O N I W I a W C OO Va J O -10'--JO a co o. O W 030 IA V O I W co a T O N rn m m m m < z n m 1 .-4 -i N m O m m m C F ~ < - D .m mmo-t n C.'lm (i r.r 2 m f m D c r �zzm G7 C Y w m J N D HI J 7 D to N T N C D N >0 cm N l N K I I I AIRPORT FUND REVENUE AND EXPENDITURE DETAIL 1982 BUDGET Actual 1980 Estimated 1981 Budget 1982 Revenues 056-3 338-1 Frontier, Metro and Others $ 89,442 $ 85,050 $ 67,966 338-2 Skyways 53,963 44,000 65,238 338-3 Rent-A-Car 36,652 37,000 48,000 ' 338-4 Others 5,585 8,185 8,564 338-5 Public Parking 17,919 44,000 50,395 338-6 Fixed Base Operator -0- 23,000 31,742 ' 338-7 Rental -FAA Building -0- 12,690 15,945 338-8 Coin operated copier -0- -0- 8,200 338-9 Limousine Service 681 996 1,00 339-1 Restaurant Lease 3,120 13,734 15,107 339-2 Aviation Fuel Tax (Flowage Fee) 187 28,000 36,733 339-3 Ground Rent/Freight Service 3,927 1,800 2,062 339-4 Airport Security -0- 38,800 -0- 1 339-5 Miscellaneous 19,799 19,000 17,619 350-0 Interest 11,052 -0- -O- Total Airport 0 & M Revenue 242,327 356,255 333,771 I I H Expenditures 056-4-00 Reveune Bond Fund -Interest & Agents Fees 42,275 42,275 42,275 Airport 0 & M Including Depreciation and Amortization 266,550 422,423 444,657 Total Airport Fund Expenses 308,825 464,698 486,932 I Excess (Deficit) of Revenues over Expenditures $( 66,498) I I I I The Airport Fund is established to contain all revel These funds are pledged to payment of principal,inti bonds, payment of reasonable and necessary expenses. Airport, and to provide for the Depreciation Fund. 108,443 R( 118,161) ues derived from Airport Operations. rest, and paying agents' fees on the operation and maintenance of the I Li 1 E1 I I I I I I I I AIRPORT OPERATION & MAINTENANCE FUND REVENUE & EXPENDITURE DETAIL 055-4-00 1982 Personnel Salaries 10-001 Personnel Salaries 10-002 Cost Allocation 10-004 Other Services Less Revenue Sharing Total Materials and Supplies 15-009 Office Supplies 15-010 Minor Equipment 15-011 Cleaning Supplies 15-012 Chemicals 15-024 Signs Total Actual 1980 $ 53,611 -0- -0- -0- 53,611 463 923 3,107 -0- -0- 4,493 timated 1981 69,800 15,841 800 -0- 86,441 225 2,000 4,500 39 -0- 6,764 Budget 1982 $ 82,166 13,327 03 -0- 95,493 6,300 3,078 6,000 1,000 200 16,578 Contractual Services 20-040 Public Notices -0- 750 800 20-041 Uniform Allowance 169 1,400 1,123 20-044 Publications & Dues 471 500 500 20-048 Travel Expense & Training 695 2,800 3,000 20-050 Data Processing 13 -0- -0- 20-051 Professional Services 3,495 500 7,000 20-052 Audit Expense -0- 2,500 5,000 20-054 Contract Services 37,000 58,310 1,460 20-058 Lease Payments -0- -0- 7,700 20-063 Telephone Expense 1,206 2,500 2,940 20-064 Utilities 17,070 46,092 50,700 •20-065 Insurance -Vehicle & Building 2,595 3,355 3,500 20-066 Health Insurance 902 2,868 3,665 20-067 Insurance - Self -0- 200 -0- 20-068 Pension Contribution Employer 551 2,070 2,403 20-069 Pension Contribution Employee -0- -0- -0- 20-071 Unemployment Insurance Taxes -O- 2,600 1,860 20-072 Social Security 3,233 4,782 5,505 20-100 Miscellaneous 1,340 850 1,000 20-102 Interest Expense -0- 56,777 80,000 Total 68,740 188,854 178,156 Maintenance 25-080 Building & Grounds Maint. 25-081 Office Machine Maintenance 25-082 Radio Maintenance 25-083 Vehicle & Equipment Maint. 25-085 Lighting Equipment Maintenance Total 13,104 -0- 112 2,599 175 15,990 20,556 102 200 5,000 250 26,108 26,250 112 400 5,250 1,500 33,512 II AIRPORT OPERATION & MAINTENANCE FUND REVENUE & EXPENDITURE DETAIL 055-4-00 1982 Actual 1980 Estimated 1981 Budget 1982 1 Depreciation 85-105 Depreciation Expense Total . Grand Total 0 & M $ 123,716 123,716 266,550 $ 114,256 114,256 422,423 $ 120,878 120,878 444,617 5 AIRPORT OPERATIONS AND MAINTENANCE FUND PERSONNEL SCHEDULE Airport Manager Assistant Airport Manager Supervisor of Custodians Building Custodians Building Custodians/Groundskeeper General Maintenance Person Part-time Groundskeeper Overtime Number of Employees 1981 1982 1 1 1 1 1 1 2 2 1 0 0 1 Budgeted 1981 1982 $20,510 17,539 13,180 17,108 -0- 9,154 2,200 2,475 q7n F;l a me I AIRPORT OPERATIONS AND MAINTENANCE FUND 055-4-00 EXPLANATION OF ACCOUNTS Acct. #10-002: Cost Allocation: Based on 16.22% of salaries due to Airport Manager handling the accounts receivable and payable (21.22% - .5% = 16.22%) flAcct. #15-009: Office Supplies: Supplies for coin operated copier Miscellaneous supplies ' Total Office Supplies Acct. #15-010: Minor Equipment: Weed Sprayer Five advertising display cases I. Calculator Office chairs Push mower I. Tools and Chemical Sprayers Miscellaneous Total Minor Equipment • Acct. #20-044: Publications and Dues: AAAE Dues for Manager & Asst. • SWAMA Dues for Manager & Asst. Miscellaneous Publications U. Total Publications & Dues Acct. #20-048: Travel and Training I Acct. #20-051: Professional Services Acct. #20-054: Contract Services 1 IAcct. #20-058: Lease Payments: Acct. #25-080: Buildings -& Grounds IMiai ntenance: I Quarterly & called meetings of Midland Plains Trips to FAA District Office Miscellaneous Trips Total Travel & Training Legal Services -Noise Lawsuit 'Engineering Services Total Professional Services MUZAK Plant Maintenance Pest Control Total Contract Services Tractor Lease Frail Mower Lease Copier Lease Total Lease Payments Maintenance of Islands in Parking Lots Cleaning area south of control tower Snow removal Clear zone 1)R -O -W on Mountain south of Airport 2)Remove trees south of location $13,327 $5,800 500 '6,300 $ 500 450 250 378 200 220 1,080 $3,078 $ 300 150 50 $ 500 $1 ,000 1 ,000 1,000 3 000 $2,000 5,000 7,000 $ 400 660 400 $1 ,460 $2,300 3,000 2,400 7,700 $1 ,000 7,000 5,000 2,000 5,000 AIRPORT OPERATIONS AND MAINTENANCE FUND 055-4-00 1 EXPLANATION OF ACCOUNTS (CON'T) Acct' #25-080: Buildings a Grounds Rent House maintenance Maintenance (con't): Light Fixtures in FSS Miscellaneous it Total Maintenance 500 750 5,000 $26,250 I AIRPORT OPERATIONS AND MAINTENANCE FUND CAPITAL OUTLAY 055-4-00 1982 Actual 1980 Estimated 1981 Budget 1982 Capital 92-000 Capital - Vehicles $ -0- 99-000 Capital Outlay -0- Total $ -0- Acct. #92-000 Acct. #99-000 CAPITAL EXPLANATION OF ACCOUNTS Capital Vehicles & Equipment: Capital Outlay: $ -0- $ 1,104 45,000 83,072 $ 45,000 $ 89,176 Airport Frequency Radio $ 1,104 Terminal Building Sign $ 3,000 Reroof old terminal building 25,000 Rebudget of 1981 MATCH MONEY FOR APAP FUNDS 38,888 *Old Parking Lot Project-Rebudget 21,184 $ 88,072 *Old Parking Lot Project -Construction Cost 50% State Funded • Construction -Contract amount Less 1981 Accounts Payable Balance of Construction Costs 1982 Engineering Costs -Contract amount Less 1981 Accounts Payable Balance of Engineering 1982 Total 1982 Costs I I $ 41,345 21,743 19,602 3,850 2,268 1,582 $ 21,184 L 1 AIRPORT OPERATIONS AND MAINTENANCE FUND SUPPLEMENTAL SCHEDULES AIRPORT REVENUE BOND FUND 057 1980 1981 .1982 Cash Balance - Beginning of Year $25,895 $63,990 $92,047 ' Receipts 3-372-0 Transfer from Airport Fund 80,370 70,332 66,924 Expenditures 4-0035-101 Paying Agents Fees 349 349 349 4-0035-102 Interest 41,926 41,926 41,926 1-12310 Principal -0- -0- 25,000 Total Expenditures 42,275 42,275 67,275 ' Cash Balance - End of Year $63,990 $92,047 $91,696 The Airport Revenue Bond Fund is established for the purpose of providing funds ' for the payment of principal, interest and agents fees for the 1979 Airport Revenue Bond issue. AIRPORT DEPRECIATION FUND 058 1980 1981 1982 Cash Balance - Beginning of Year $ -0- $ 7,008 $14,506 Receipts 3-370-0 Transfer from Airport Fund 7,008 7,498 7,211 Cash Balance - End of Year $ 7,008 $14,506 $21,717 The Airport Depreciation Fund is established to defray the cost of needed replacements. Deposits into this fund are to be 2% of the gross revenues of the Airport Fund. I I 11 I I 10 I REVENUE SHARING FUND TABLE OF CONTENTS PAGE Statement of Revenues and Expenses . . . . . . . . . . . . . . . . . . 1 1 DETAIL . . . . . . . . . . . . . . . . . . . . Administration Department . 2 • Legal Department -Prosecutor Division . . . . . . . . . . . . . . . . . 3 ' Legal Department -City Attorney Division . . . . . . . . .. 4 Municipal Court Department. . . . . . . 5 Finance Department -Accounting & Administration Division . . . . . . . 6 ' Finance Department -City Clerk Division. . . . . . . . . . . . . . . 7 Finance Department -Purchasing Division. . 8 Finance Department -Data Processing Division . 9 • Inspection -Planning Department --Planning Division . . . . . . . . . . 10 Police Department . . . . . . . . . . . . . . . . . . . . . . . 11 Fire Department . 12 • Traffic and Parking Control Department. •. . . . . . . . . . . . . 13 ' Inspection -Planning Department --Inspection Division . . . . . . . 14 • Parks and Recreation. . 15 Parks and Recreation -Swimming Pool Division . . . . . . . . . . . . . 16 Street • Department . . . . . . . . . . . . . . . . . . . . . . . . . . 17 1 Shop Department . . . . . . . . . . . . . . . .. . . 18 Minutes of Public Meeting - Revenue Sharing . . . . . . . 19-20 I I I I I I I CITY OF FAYETTEVILLE, ARKANSAS REVENUE SHARING 1982 BUDGET ESTIMATED BUDGET 1981 1982 Balance Brought Forward $283,693 $ 48,499 ' Less 1981 Accounts Payable 36,165 -0- Net Brought Forward 247,528 48,499 1982 REVENUES I Entitlements 638,813 713,665 Interest 14,210 2,000 Total Revenues 653,023 715,665 Total Available 1982 900,551 764,164 ' 1982•EXPENSES General Fund ' Administration 16,503 16,503 Legal Department - Prosecutor 4,467 4,467 Legal Department - City Attorney 4,873 4,873 Municipal Court 4,430 4,467 ' Finance - Accounting & Administration 37,361 37,361 Finance - City Clerk 4,061 4,061 Finance Data Processing 12,183 12,183 ' Finance - Purchasing 6,091 6,091 Traffic & Parking Control 10,964 10,964 Police 236,860 176,533 Fire 124,670 124,670 1 Inspection 16,244 16,244 Planning 4,060 4,060 Parks & Recreation - Recreation 15,431 15,431 I Parks & Recreation - Pool 146 146 Total General Fund 498,344 438,054 Public Works Fund Street Department 281,964 254,366 Total Public Works 281,964 254,366 Shop Fund Shop 71,744 71,744 Total Shop Fund 71,744 71,744 Total Expenses 852,052 764,164 To be Reprogrammed $ 48,499 $ -0- 1 1 REVENUE SHARING FUND ADMINISTRATION 011-440 10-001 Personnel Salaries Total The amount paid for salaries reflects partial payment for the following personnel. Number of Employees - 1982 City Manager 1 $43,100 Secretary to City Manager 1 10,692 Assistant City Manager 1 26,100 Administrative Intern and Overtime 0 517 Personnel Officer 1 16,511 Total 4 $96,920 I.. REVENUE SHARING LEGAL DEPARTMENT PROSECUTOR DIVISION 011-442 1 10-001 Personnel Salaries $ 4,467 Total $ 4,467 The amount paid for salaries reflects partial payment for the 1 following personnel. Number of Employees - 1982 ' Municipal Prosecutor 1 $ 16,033 Assistant 1 10,822 Clerk I 1 8,554 Total 3 $ 35,409 1 1 1 1 1 1 1 ' REVENUE SHARING LEGAL DEPARTMENT CITY ATTORNEY DIVISION 011-443 10-001 Personnel Salaries Total $ 4,873 $ 4,873 The amount paid for salaries reflects partial payment for the following personnel. City Attorney Extra Legal Services Total Number of Employees - 1982 1 $ 21,388 0 16,000 1 $ 37,388 a REVENUE SHARING MUNICIPAL COURT 011-444 10-001 Personnel Salaries Total $ 4,467 $ 4,467 The amount paid for salaries reflects partial payment for the following personnel. Municipal Judge Court Clerk Clerk 1 Total City Share - 'z of salaries County Share - 2 of salaries Number of Employees - 1982 1 $ 25,920 1 10,358 2 17,108 4 $ 53,386 $ 26,693 $ 26,693 1 REVENUE SHARING FUND FINANCE DEPARTMENT ACCOUNTING AND ADMINISTRATION DIVISION 011-450 10-001 Personnel Salaries Total $ 37.,361 $ 37,361 The amount paid for salaries reflects partial payment for the following personnel. Number of Employees - 1982 Finance Director 1 $ 31,243 Assistant Finance Director 1 24,982 Accountant I 2 27,243 Accounting Clerk 3 32,593 Clerk V 2 25,606 PBX Operator/Receptionist 1 8,554 Clerk 1 3 25,726 Clerk III 1 9,623 Office Manager 1 17,072 Accountant II 1 15,480 Overtime & Contingency — 10,400 Total 16 $228,522 Li • REVENUE SHARING FUND FINANCE DEPARTMENT ' CITY CLERK DIVISION 011-451 10-001 Personnel Salaries $ 4,061 • ' Total $4,061 The amount paid for salaries reflects partial payment for the following personnel. Number of Employees - 1982 '• City Clerk • 1 $ 11,405 Microfilmer 1 8,554 Overtime • 2,000 Total 2 $ 21,959 • 1 1 1 1 1 1 1 REVENUE SHARING FUND FINANCE DEPARTMENT PURCHASING DIVISION 011-452 10-001 Personnel Salaries $ 6,091 Total $ 6,091 The amount paid for salaries reflects partial payment for the following personnel. Purchasing Officer Extra Services Total Number of Employees - 1982 1 $ 22,323 400 1 $ 22,723 f 8. _... REVENUE SHARING FUND FINANCE DEPARTMENT DATA PROCESSING DIVISION 011-453 10-001 Personnel Salaries Total $12,183 1O -n' The amount paid for salaries reflects partial payment for the following personnel. Data Processing Supervisor Programmer/Operator Input Operator Part time Input/Overtime Total Number of Employees - 1982 1 $ 25,020 1 17,280 1 11,844 7,000 3 $ 61,144 I I 1 1 10-001 Personnel Sal an Total REVENUE SHARING FUND INSPECTION -PLANNING DEPARTMENT PLANNING DIVISION 011-456 $4,060 $4,060 • The amount paid for salaries reflects partial payment for the following personnel. 1 ' Planning Administrator Clerk V Clerk III Overtime Total 1 1 1 1 I. 1 r Number of Employees - 1982 1 $ 18,925 1 10,933 1 9,613 800 3 $ 40,271 10 I I 10-001 Personnel Salaries Total REVENUE SHARING FUND POLICE 011-460 S1 76,5l c, II The amount paid for salaries reflects partial payment for the following personnel. I. t Police Chief Assistant Police Chief Captain Lieutenant Sergeant Patrolmen Overtime & Court Appearances and Sick Leave Pay Contingency Dispatcher Clerk V Clerk I ' Maintenance Person Total 1 1 1 1 1 1 II Number of Employees - 1982 1 $ 27,225 1 23,664 1 20,880 5 91,460 6 96,045 34 448,625 27,500 4 43,755 1 12,070 5 46,450 1 10,818 59 $848,492 REVENUESHARING FUND FIRE 011-461 10-001 Personnel Salaries Total $124,670 $124,670 The amount paid for salaries reflects partial payment for the following personnel. Number of Employees - 1982 Chief 1 $ 26,744 Assistant Chief 1 21,921 Fire Inspector p 2 32,461 Captains 4 74,725 Lieutenants 6 107,179 Firemen 36 494,549 Overtime and Contingencies _ 38,500 Total 50 $796,079 12 REVENUE SHARING FUND TRAFFIC AND PARKING CONTROL 011-462 10-001 Personnel Salarie Total $10,964 C 1n nGA The amount paid for salaries reflects partial payment for the following personnel. Traffic Superintendent Construction & Maintenance Foreman General Maintenance Person Parking Enforcement Officer Traffic Clerk Overtime Total Number of Employees - 1982 1 $ 23,120 13,842 1 6,802 1 9,858 1 8,748 400 5 $ 62,770 1z - REVENUE SHARING FUND INSPECTION -PLANNING DEPARTMENT INSPECTION DIVISION 011-463 10-001 rsonnel Salaries Total S16,244 $16,244 The amount paid for salaries reflects partial payment for the following personnel. Number of Employees - 1982 Inspection Superintendent 1 $ 24,063 Plumbing & Electrical Inspector 1 22,585 Building Inspector/ASST Inspection Superintendent 1 20,318 Sign Enforcement/Property Inspector 1 16,500 Clerk III 1 9,072 Total 5 $ 92,538 14 REVENUE SHARING FUND PARKS AND RECREATION 011-070 10-001 Personnel Salaries $ 15,431 Total S 15,431 The amount paid for salaries reflects partial payment for the following personnel. Number of Employees - 1982 Parks and Recreation Director League Director Women's Exercise Instructor Recreation Supervisors Trip Supervisor Arts and Crafts Instructor Tennis Instructor Part-time Maintenance General Maintenance Person Groundskeepers Maintenance Supervisor Assistant Parks & Recreation Dir Overtime & Intern Total 1 $ 8,676 1 5,161 1 1,872 2 3,600 1 1,848 1 1,848 1 1,848 5 12,320 1 9,908 3 32,839 1 13,568 1 12,000 4,000 9 $109,488 — 15 10-001 REVENUE SHARING FUND PARKS AND RECREATION DEPARTMENT SWIMMING POOL DIVISION 011-071 Personnel Salaries Total $ 146 $ 146 The amount paid for salaries reflects partial payment for the following personnel. Number of Employees - 1982 Pool Manager 1 $ 2,000 Pool Instructors 2 3,400 Life Guards 6 11;300 Concession Operators 2 3,500 Total 11 $ 20,200 - I I. i 10-001 Personnel Salaries ' Total 1 The amount paid for salaries reflects partial payment for the following personnel. Number of Employees - 1982 Superintendent 1 $ 26,107 Assistant Street Supt/Engineer 1 19,207 Assistant Street Supt/Operations 1 18,127 Construction and Maintenance Foreman 5 87,098 ' Heavy Equipment Operator 6 84,443 Light Equipment Operator 5 62,459 General Maintenance Man 8 79,565 Engineering Aide 1 11,703 Part-time Summer Mowing Help 5,360 Overtime and Contingencies 19,760 Tn+a1 28 t,119 496 REVENUE SHARING FUND STREET DEPARTMENT 011-475 $254,366 E 9Gn occ 17 REVENUE SHARING FUND SHOP DEPARTMENT 011-499 10-001 Personnel Salaries Total S 71,744 C 71 Inn The amount paid for salaries reflects partial payment for the following personnel. Number of Employees - 1982 Shop Superintendent 1 Warehouse Manager 1 Vehicle & Equipment Mechanic 6 Overtime $ 17,738 13,932 87,643 15,000 Total 8 $134,313 18 IV I 1 REVENUE SHARING MEETING • A public hearing of the Revenue Sharing Board was held at 4:00 p.m. Friday, October 29, 1981 in the Directors Room, City Administration Building, Fayetteville, Arkansas. PRESENT: David Hausam, Scott Linebaugh, Jerry Marshall, Mark Risk, Cynthia Stewart As representative of the City Manager, David Hausam called the meeting to order. He stated that notice of this meeting had been published in ' the Northwest Arkansas Times and the Springdale News October 15 and October 25. Notice was also sent to the Public Library, EOA, and Adult Center. Hausam asked for any oral comments from the audience. Mr. Marshall presented the committee with a written breakdown of requests for Revenue Sharing monies to be used for the following: 1. $480.00 for the purchase of two electric Singer Portable sewing machines Model #833 with carrying case ($240.00 each) 2. $30000 for the purchase of two Rebounder Exercisers "Slim Tram" $150.00 each) ' 3. $620.00 for the purchase of miscellaneous kitchen items. 4. $100.00 to be used for the purchase of plastic tablecloths. Scott Linebaugh, Finance Director, stated these requests may be budgeted out of regular funds. He asked if there would be any problem with allocating the money this way and Jerry Marshall stated there would 'not be a problem. Mark Risk stated that he was present to request funds for the improvement ' of Trenton Street. He asked if Revenue Sharing Funds are used for the improvement of streets. ' Hausam stated that they may be allocated from RevenueSharing Funds or from the regular budget. Risk stated he has written the City Manager a letter concerning a ' drainage problem on Trenton. When it rains, water flows into the street rather than into Skull Creek like it should. The drop inlet for drainage is clogged and needs to be replaced. The result of the water flowing in the street is that the road is being washed away. Also, further down the street, sidewalks are becoming ' eroded. Risk felt the need to fix Trenton Street is justified. He felt that with the traffic from the diagnostic clinic, and the women's clinic, as well as ' traffic from the park, there is a need for the street to be improved. 19 Revenue Sharing Meeting .page 2 IV I I El C' TI I I Li I I I I I II Also, Risk stated there should be a speed limit sign placed on the street. There is a lot of foot traffic from the park, and motorists are speeding down the street. Hausam stated before any street improvement or drainage projects are considered, they must first go through the Street Committee. There being no additional written comments or oral comments, Hausam adjourned the meeting at 4:27 p.m. NOTE: The request from the Adult Center was budgeted in the General Fund under the Miscellaneous Department, and the request to improve drainage on Trenton Street was budgeted out of Public Works Fund sales tax monies. ' 20 I I 1 COMMUNITY DEVELOPMENT TABLE OF CONTENTS ' PAGE Administration Budget . . . . . . . . . . . . . . . . . . . . . . . . 1 1 Personnel Schedule and Explanation of Accounts. . . . . . . . . . . . 2 I I I 1 1 ft I C I I I CITY OF FAYETTEVILLE, ARKANSAS COMMUNITY DEVELOPMENT ADMINISTRATION BUDGET JULY 1, 1981 - JUNE 30, 1982 ESTIMATED APPROVED 82-83 81-82 BUDGET BUDGET ' Personnel Salaries Salaries (Adm) $ 36,000 $ 32,500 Salaries (Hsg. Asst) 14,700 19,435 ' Total Salaries 50,700 51,935 Materials & Supplies 1 Office Supplies 500 500 Minor Equipment 500 500 Total Materials & Supplies 1,000 1,000 Contractual Services Audit Expense 2,000 3,000 Unemployment Ins. Tax 150 150 ' Advertising 500 250 Publications & Dues 1,000 1,500 Travel & Training 4,000 5,000 Postage 200 -0- Rent 5,400 4,500 Telephone 3,000 2,000 Fair Housing Adv. 2,000 2,000 • Ins. - Building & Vehicles 300 300 • Ins. - Health 2,500 2,640 Pension Contribution 2,000 1,500 Social Security Taxes 3,500 3,000 Miscellaneous Expense 500 500 Total Contractural Services 27,050 26,340 Pia intenanre Office Machine Maintenance 2,500 2,500 Vehicle & Equipment Maintenance 1,500 1,500 Total Maintenance 4,000 4,000 Capital Capital Expenditures 8,000 -0- Total Capital 8,000 -0- ' TOTAL EXPENDITURES $ 90,750 $ 83,275 I I I CITY OF FAYETTEVILLE, ARKANSAS COMMUNITY DEVELOPMENT PERSONNEL SCHEDULE NUMBER OF EMPLOYEES BUDGETED 1981 1982 1981 1932 Director 1 1 $24,300 Secretary 1 1 10,639 Housing Coordinator 1 1 10,296 Bookkeeper 1 1 3,640 Overtime & Contingencies _ — 3,010 Total Salaries and Wages 4 4 $48,403 $51,935 EXPLANATION OF ACCOUNTS Minor Equipment - Miscellaneous items totaling $ 500 Publications and Dues National NAHRO Agency Dues $ 500 SWRC NAHRO Agency Dues 15 Ark Chapter HAHRO Agency Dues 35 Community Development Digest 150 Other 800 Total $ 1,500 Travel and Training Arkansas Chapter NAHRO Annual Meeting 200 SWRC NAHRO Annual Meeting 450 Arkansas Chapter NAHRO Fall Meeting 200 NationalNAHRO Annual Conference 1,200 Miscellaneous 2,950 Total $ 5,000 I