HomeMy WebLinkAbout17-82 RESOLUTION•
RESOLUTION NO. /7407---#
-'207---#
A RESOLUTION APPROVING THE DESTRUCTION OF CERTAIN
PERMANENT RECORDS AND SUPPORT DOCUMENTS.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1. That the Board of Directors hereby approves
destruction of the permanent records and support documents
listed in Exhibit "A'-' attached hereto and made a part hereof.
Section 2. That the Board of Directors hereby authorizes
and directs the City Clerk to destroy said documents.
Section 3. That the Board of directors hereby authorizes
and directs the Mayor and City Clerk to execute the destruction
affidavit attached hereto, marked Exhibit "B", and made a
part hereof.
PASSED AND APPROVED this j 2' -day of
.i ATTEST :.S",�
i+.•
CITY"CLERK
APPROVED:
Gb2
MAYOR
1982.
•
AFFIDAVIT OF DESTRUCTION
The undersigned City Clerk in
has supervised the disposal of the
File Folders
General Fund
Public Works Fund
Miscellaneous Fund
Sanitation Fund
Water and Sewer Fund
Revenue Sharing Fund
Airport Fund
Bank Statements
Bank statements for the year
Numerical copies of checks
Water and Sewer statements
Housing Authority statements
Payroll
Payroll Journals
Payroll Summary
Payroll Check Register
and for the City
following listed
Miscellaneous
Section 8 Journal
Occupation License Journal
Cash Sheets
Cash Sheets
Water and Sewer Cash Sheets
Cashier Receipts
Water Work Orders
Street Job Work Orders
Cashier Receipts
Purchase Orders
Water and Sewer Cashier Receipts
Water and Sewer Accounts Receivable
Pat Tobin Files
Capital Improvements File Folders
Fixed Asset File Folders
Emergency Employee Act
Public Service Careers Program
Contract #WA -MU 7, 8
Public Service Careers Program
Contract #WA -MU 42
•
of Fayetteville, Arkansas,
documents:
EXHIBIT A
•
1977
1977
1977
1977
1976/77, 1977/78
1972-77
1977
1977
1977
1977-78
1974-76.
1974, 1976, P377
1976, 1977
1973-78
1976
1976-77
1977
1975
1975-76
1976-77
1974
1973-77
1976-77
1975-77
1975-76
1971-74
1966-68, 71-74
1959-68
1971-73
1972
1973
••
AFFIDAVIT
STATE OF ARKANSAS )
) ss.
COUNTY OF WASHINGTON )
- We, Paul Nolan and Sherry Rowe, after first being duly
sworn, state:
1. That Paul Nolan is the duly elected Mayor of the
City of Fayetteville and Sherry Rowe is the duly appointed
City Clerk of Fayetteville.
2. That the documents listed in Exhibit "A" attached
hereto and made a part hereof are being destroyed by the
City Clerk as authorized by the Fayetteville Board oDirectors
by Resolution No./7-40-adopted on the Inc -day of
1982.
3. That the method of destroying said documents is
Cotnaic. 1 a.,id �' ,.� Jooux
n
DATED this o?C9 day of
day
Cc/1
MAYOR
411IY•
, 1982.
CITY CLE
of
SUB RIBED AND SWORN1982to before me, notary, on this (''42
V PI
G°Tf-
OT PUBLIC _.s. .r -M
My commission expires:- ti ,. .9 t4\.ti.
,
EXHIBIT "B"