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Home My WebLink About114-82 RESOLUTION• • 4 t• RESOLUTION NO. i % l 8� A RESOLUTION APPROVING THE DESTRUCTION OF CERTAIN PERMANENT RECORDS AND SUPPORT DOCUMENTS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Board of Directors hereby approves destruction of the permanent records and support documents listed in Exhibit "A" attached hereto and made a part hereof. ?rC Section 2. That the Board of Directors hereby authorizes and directs the City Clerk to destroy said documents. Section 3. That the Board of Directors hereby authorizes and directs the Mayor and City Clerk to execute the destruc- tionaffidavit attached hereto, marked Exhibit "B", and made a part hereof. PASSED AND APPROVED this 07/5 -/--day of SE .8e/2 , 1982. ATTEST: APPROVED: C?awb By OR.424)(& MAYOR Q 1(2657 Git-y.Clerk • 4 • STATE OF ARKANSAS ) ) ss. COUNTY OF WASHINGTON ) AFFIDAVIT We, Paul Noland and dlavt Keily,after first being duly sworn, state: 1. That Paul Noland is the duly elected Mayor of the City of Fayetteville and Olivia Kelly is the duly appointed City Clerk of Fayetteville 2. That the documents listed in Exhibit "A" attached hereto and made a part hereof are being destroyed by the City Clerk as authorized by the Fayetteville Board of Directors by Resolution No. ///—&i adopted on the a/51 --day of ...5-P&pii , 1982 3. That the method of destroying said documents is incineration and dumping in sanitary landfill • DATED this diSP day of Shp 862. , 1982. (;;;) Mayor P‘4e2-/// City Clerk f SUBSCRIBED AND SWORN TO before me, notary, on this , 1982. day of .�y1N1yY,ommission expires: EXHIBIT "B" AFFIDAVIT OF DESTRUCTION Municipal Court Documents:,._. Pytak9Records and Receipts - 1968,1970, 1975, 1976 Municipal Court Receipts - 1975, 1976 False Pretence documents - 1974 Warrants of Arrest - 1975 Daily Proceedings Reports - 1963, 1964, 1965, 1970 Traffic Citations - 1971, 1972, 1973, 1974; 1975 Deposit Slips - 1971, 1974 Bank Statements - 1975, 1976 Appeals Transcripts - 1971-1974 Ordinance violations and summons to appear - 1975 Jail Reports — 1952, 1953 Subpeonas - 1948, 1949 Arrest & Transcript Reports - 1948, 1949 General documents: Street Paving Receipts. -1963-1966 City Employee time cards - 1963-1967 Civil Aeronautics Board Rt. 81 Investigation - 1967 Rebuttal Exhibits Docket #16196 McClinton Brothers-- Work Orders_and Checks - 1966, 1967 Hot Check Information - 1975, 1976, 1977, 1978 Privilege licenses - through 1974 Work Order Papers - 1964-1966. Water Work Orders'- 1966-1968 Water Supply Reports"- 1964 Water Improvements - 1965 Sewage facilities - 1965 Copies of City receipts - 1968, 1969 Water and Sewer Work Orders - 1963 Pink Copies of P.O.'s- 1966.1968 W-2 copies - 1967-1975 Dog Tag receipts - 1969, 1970, 1971, 1972, 1973, 1976 City of Fayetteville Cash Sheets - 1973-1974 Sanitary Sewer Payroll - 1968 Cash Receipt Journal ,Printouts - 1967-1970 Community Development File Folders - 1975-1978 Revenue Sharing file - 1978 Sanitation file folders - 1978 General file folders - 1978 Public Works file folders - 1978 Bank Statements - 1978 Payroll Journal - 1978 Timesheets - 1978 Shop Inventory - 1976, 1977, 1978 Nuts & Bolts Inventory - 1976-1978 Operation Inventory - 1977 and 1978 Vehicle Maintenance - 1976-1978 Community Development Block Grant Journal - 1977 Purchase Order Journal - 1977 and 1978 EXHIBIT "A" • 4 Water Sewer Work Orders 1976-77/77-78/78-79 Acc Rec 1976-78 W/S File Folders 1978-79 General Fund File Folders 1978 Public Works 1978 Sanitation 1978 Miscellaneous 1978 Bank Statements 1978 Municipal Court Receipts 1981, 1980, 1979, 1978 • • Page Two BOB G. JONES CHIEF OF POLICE POLICE DEPARTMENT P. 0. BOX 4218 FAYETTEVILLE, ARKANSAS 72702 .September 17, 1982 TELEPHONE 1501152140W The Fayetteville Police Department requests the City Clerk of the City of Fayetteville, Arkansas, add the following items to the list of items to be destroyed: 1 Box Accident reports (1963, 1964, 1965 and 1966) 1 Box Accident reports (1968 and 1969) 1 Box Accident reports (1967 and 1972) 1 Box Accident reports (1970 and 1971) 1 Box Accident reports (1973, 1974 and 1975) 1 Box Accident and Complaint index cards for 1976 1 Box Overtime parking ticket credits for 1978 1 Box Overtime parking ticket credits for 1979 3 Boxes Overtime parking ticket computer print outs for 1976,. 1977, 1978 and 1979 Telephone Telephone Telephone Telephone 1 Box 2 Boxes 1 Box 1 Box 1 Box 1 Box 1 Box 1 Box Uniform Uniform Uniform Uniform log books for 1969 log books for 1972 log books for 1975 log books for 1976 traffic traffic traffic traffic through 1972 through 1974 and 1976 through 1978 tickets (white tickets (white tickets (white tickets (white copy) A -B 1967 through copy) C -K 1967 through copy) K -Z 1967 through copy) A -Z 1974 through 1973 1973 1973 1976 jayet;tevi1le Police Department '(Items to be Destroyed) Page 2 1 Box Arrest reports (Bonds and Fines) for 1977, 1978 and 1979 and Monthly Traffic Reports for 1977 to 1980 1 Box Miscellaneous items: (1) Contracts for 1979 with U. S. Marshal's Office (2) food service health inspections for 1972 (3) Work release records for 1977 and 1978 (4) Record of served meals for 1974 (5) (6) (7) (8) (9) (10) (11) (12) Record of served meals for 1977 through 1979 Log book of County prisoners spending nights in 1979 Work release log book for 1977 and 1978 Two officers' personal activity logs Medicine log book for 1977 Jail telephone logs for 1978 and 1979 Jailer's daily record of work release for 1977 through 1979 Record of meals served for 1968 through 1971 2 File Drawers of Arrest cards from 1945 to 1961 1 Box Correspondence and bank records for 1963 through 1969 1 Box Receipt log books (duplicate copy) from 1964 to 1967 and traffic summons for 1965 and 1966 1 Box Telephone log books for 1961, 1962 and 1963 1 Box Prohibited parking tickets (white 1 Box Officers Daily 2 Boxes Officers Daily 1 Box Officers Daily 1 Box Officers Daily 2 Boxes Officers Daily Reports Reports Reports Reports Reports (work (work (work (work (work copy) 1976 through sheets) for 1974 for 1975 for 1976 for 1977 for 1978 sheets) sheets) sheets) sheets) 1 Box Checks (cancelled) and bank statements for 1962 1978 through 1974 • ?Fayetteville Police Department (Items to be Destroyed) Page 3 • 1 Box Checks (cancelled) and receipts (duplicates) for 1969 through 1975 1 Box Work sheets and telephone log books for 1965 and 1966 1 Box Jail sheets for 1971 1 Box Jail sheets for 1975 1 Box Jail sheets for 1976 1 Box Intoximeter cards for 1972; Blood Alcohol forms for 1971 through 1974 1 Box Intoximeter cards for 1973 and 1974 1 Box Intoximeter cards for 1975 and 1976 1 Box Intoximeter cards for 1977; Blood Alcohol forms for 1975, 1976 and 1977 1 Box Intoximeter cards and Blood Alcohol forms for 1978 1 Box Intoximeter cards for 1979 2 Boxes Warrants (served) for 1977, 1978 and 1979 and release statements for 1979 1 Box Warrants (served) for 1976 1 Box Receipts (duplicates) for 1969 through 1975 Page 4 City Manager Inactive Files - 1964-1975 - 8 boxes Operation Inventory Journals - August 76 to July 77 Special Census Payroll - Ceta 1976 Workman's Cone. 1974-77 Non -Auto and Auto Liability Claims - 1976-77 Board Agenda's 1968-1979 Lake Sequoyah Permits - 1978 - 1979 1974 1975-76 Maint. Test 1977-78 Debit/Credits 1977 Inspection 1978 Correspondence 1977 FN 1977 FM 1977. FM - Meter Read/Correspondent Forms 1978 FM 1978 FM 1978-77 Final. Bills - Old System - Field Note 1979 Jan -July Final Bill Overpay 1978 79 August -July Utility Debits & Credits 1977 Debits & Credits 1977 FM Turn Off/New Accts /Meter Work Forms 1975 New Acct. or Change/Meter Work Forms 1977 Turn Off Old System 1977 Locator Cards Old System '1978 Meter Books - except January 1979 1979 Cashier Receipts 1