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Home My WebLink About64-81 RESOLUTIONRESOLUTION NO. &/%-01P/ A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREE- MENT WITH THE AMERICAN INSTITUTE FOR MUNICIPAL RESEARCH, EDUCATION AND TRAINING, INC., FOR THE REIMBURSEMENT OF COSTS INCURRED IN CONJUNCTION WITH PARTICIPATION IN THE "EACH COMMUNITY HELPS OTHERS" (ECHO) PROGRAM TO IMPLEMENT EFFECTIVE NOISE1/4OBEYMENT AND CONTROL PROGRAMS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Mayor is hereby authorized and directed to execute an agreement with the American Institute for Munici- pal Research Education and Training, Inc., for the reimburse- ment for costs incurred in conjunction with participation in the "Each Community Helps Others" (ECHO) Program to imple- ment effective noise obeyment and control programs. A copy of the agreement authorized for execution hereby is attached hereto marked "Exhibit A" and madea part hereof. PASSED AND APPROVED this //p,tA day of /, o / , 1981. ATTEST, ,•- CITY%CLERK • ingri APPROVED: ioetzeu SSISTANT MAYO l CER are,of£;lab . �T j F}r` of." .aYltte 1Sas 11e: 3 r`Cordv�o °��Ci y° rth6C of rGe Y that' o'Fe k and X15 iiar Oid an ofi c ne8e °r f dr etre tha;ace• a tE 2%JJ. ,e °reinoin . 1af pa Qewlaadti nF a' ,s,. ertif p .er YetYeY7�je' F ge�.3 L y - -, bow y C /eKan ff1 FAYETaim VInnE, ARKANSAS OFFICE OF CITY CLERK 77701 P. 0. DRAWER F June 24, 1981 Ms. Lisa Wagan Senior Staff Assistant The National League of Cities 1301 Pennsylvania Avenue NW Washington, D.C. RE: AIMRET Agreement for Reimbursement of Costs Incurred in Conjunction with Participation in ECHO Program (501] 521.7700 Dear Ms. Wagan: Enclosed are two copies of the agreement. Please execute both copies and return one copy to me for my official files Thank you for your help. Sincerely, L cam✓ Vivian Koettel City Clerk • , RECIPIENT COMMUNITY AGREEMENT .BETWEEN THE AMERICAN INSTITUTE FOR MUNICIPAL RESEARCH, EDUCATION AND TRAINING, INC. (AIMRET), AND FOR THE REIMBURSEMENT OF COSTS INCURRED IN CONJUNCTION WITH PARTICIPATION IN THE "EACH COMMUNITY HELPS OTHERS" (ECHO) PROGRAM • • I. General Terms: The Environmental Protection Agency has selected Fayettevil e. lrkansas to be a recipient community in the "Each Community Helps Others" (ECHO) program. The purpose of this program is to help state and local govern- ments to implement effective noise abatement and control programs. To accomplish this, EPA is enlisting the services of experts in the im- plementation of community noise control programs (Community noise Advisors). Through the ECHO program a community noise advisor will be made available to Fayetteville, Arkansas to assist in the implementation of goals and objectives specified in Attachment A. This agreement between AIMRET and the recipient community is for the re- imbursement of certain costs specified below, incurred by the recipient com- munity in the course of the.ECHO program. II. The recipient community will be reimbursed of the cost of travel and subsistence actually incurred in the performance of the ECHO program tasks. Reimbursable cost are limited to those costs which are listed on the attached information sheet ATTACHMENT B. Total reimbursable costs may not exceed $1,000. • III. Method of Reimbursement Subject to the limitations of Article II hereof, AIMRET will reimburse costs incurred by the recipient community within ten working days from the receipt of a Trip Expense Report. Where required, AIMRET will make available to the recipient community's representatives cash ad- vances, tickets, and prepaid hotel reservations. All requests for advances must be received by AIMRET on a Request for Advance form at least 10 working days prior to the date of the trip. ATTACHMENT A AIMRET - ECHO PROGRAM RC TASKS SUMMARY RC NAME: Fayetteville, Arkansas DATE: GOALS To develop the enforcement capability of the City of Fayetteville regarding their noise ordinance. • BRIEF DESCRIPTION OF TASKS: 1. Finalize Enforcement Workshop Agenda, includes speakers 2. Conduct Police Training Workshop 3. Loan EPA'Instrument(s) to City 4. Visit Community Noise Advisor's City 5. Begin on -street enforcement 6. Track Progress DATE OF COMPLETION ESTIMATED ACTUAL Task 1 June '81 Task 2 July '81 Task 3 July '81 Task 4 July/August '81 Task 5 • August '81 Task 6 August/September '81 ATTACHMENT B REIMBURSABLE COSTS FOR THE EACH COMMUNITY HELPS OTHERS (ECHO) PROGRAM 1. General The CNA and the project staff of the RC are entitled to reimbursement for certain costs resulting from their travel. These costs include the costs of transportation, lodging, meals, fees, tips, communications, local trans- portation, and others. Reimbursement of all costs will be on the basis of actual subsistence under a fixed ceiling, in other words, the traveler will be asked to account for the costs which, he/she incurs. hn addition to the the cost of travel, the CNA and the RC project staff will be reimbursed for costs of ail project -related telephone calls. II. Eligible Costs A. Telephone Calls The cost of project -related telephone calls will be assumed by the ECHO program. Specifically, the cost of phone calls to the RC, the CNA, EPA, NLC and the CNA's or RC's own office will be covered. For this purpose, CNAM and RCs will be issued credit cards by AIMRET, who will be billed directly for their usage The CNAs and RCs are asked to keep a record of project -related phone calls, for submission to AIMRET on a monthly basis. B. Travel • 1. Commercial carriers For the purpose of the ECHO program the term "commercial carrier" applies to airport limousines, buses, trains, and airplanes. On commercial carriers, travelers must use the most direct less -than -first-class accommodations, which will also Satisfy reasonable requirements for timeliness and comfort. 2. Privately owned vehicles For the convenience of the CNA or RC privately owned vehicles may be used instead of commericial carriers if the destination of the traveler can be reached within • approximately the same time by privately owned vehicle as by commericial carrier. When a privately owned vehicle is used, the costs of mileage, parking, and tolls are reimbursable. The cost of traveling by privately owned vehicle must not exceed the cost of travel by common carrier, including transportation to and from terminals. 1. • • Additionally travelers may be reimbursed for the use of privately owned vehicles and related tolls in getting to and from terminals. The cost of all day parking at the airport is also allowable daring the time the traveler is atiay. The allowable rate for privately awned vehicles id 18.5 t per mile. 3. Taxicabs Taxicabs may be used by the traveler while he/she is traveling for the ECHO program. Use of taxicabs includes travel to and from terminals and travel in and around the recipient community A receipt is required when a fare of $5.00 or more, exclusive of tip, has been paid. C. Lodging and meals Subsistence is reimbursed on costs actually incurred, the traveler must keep a record of all his costs for food and lodging; receipts will be required for the purpose of reimbursement. D. Other Allowances There are other related costs which are reimbursable. These are divided into two categories: those not requiring approval by ONAC or the EPA Regional Office and those requiring approval. In every instance, expenses of $5.00 or more must be supported by a receipt. 1. Costs not requiring approval a. Communications; The cost -of telephone calls and telegrams for official purposes is reimbursable. If a credit card is not used, the claim for reimbursement . must show: - (I) Local calls: the cost of each call. (II) Long distance calls: The points between which the service was rendered and the cost. (III) Telegrams: The points between which the service was rendered and the cost. b. Tolis: The cost of tolls are reimbursed when the CNA is driving his/her own vehicle. c. Transportation to and from common carrier terminal: This is a reimbursable cosi in accordance with Section G. 2. Costs requiring approval The following costs may be approved under certain conditions. For the cost to be reimbursable, approval must be received from EPA before the cost is incurred. Each instance will be considered on an individual basis. a. Hire of meeting rooms for official use b. Renting of an automobile c. Registration fee for a conference or meeting. 1II. Itemized Expenses Since travel and subsistence will be reimbursed on costs actually incurred, the traveler must keep a record of all his/her travel costs. Receipts will be required for all lodging meals and other single items which cost over $5.00. 4 t • 1 IV. Term of Agreement This agreement will be effective for a period of one (1) year from the date of execution, or until EPA Contract Number 68-01-5822 between AII4RET and EPA expires, whichever date is sooner. This agreement may be extended by mutual agreement for an additional period not to exceed one (1) year. Either party may terminate this agreement or any renewal thereof by giving the other party written notice of his intention to do so. For AIMRET NAME: TITLE: SIGNATURE: DATE: NAME: Paul Noland for City of Fayetteville, Arkansas • TITLE: Assistant Mayor SIGi ATURE: Cad/ 7// .7/ DATE: 6 / c?/ / 4P/