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HomeMy WebLinkAbout12-81 RESOLUTIONRESOLUTION NO. /a • A RESOLUTION APPROVING GENERAL FUND, PUBLIC WORKS FUND, AND AIRPORT OPERATION AND MAINTENANCE FUND BUDGETS FOR 1981. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Board of Directors hereby approves the 1981 General Fund, Public Works Fund and Airport Operation and Maintenance Fund budgets attached hereto marked Exhibit and made a part hereof. PASSED AND APPROVED this ,On.Q, day of M r dix.,a..% 1 Att'est1 4 1;75 a ___ ' City Gierk'r e Approved: Mayo 'L'A" , 1981. MICROFILMED i ANNUAL BUDGET CITY OF FAYETTEVILLE, ARKANSAS 1981 Adopted February 2, 1981 John Todd Paul R. Noland Ron Bumpass Ann Henry Ernest Lancaster Richard P. Osborne Frank Sharp BOARD OF DIRECTORS Donald L. Grimes. City Manager Scott C. Linebaugh Finance Director EXHIBIT, A Mayor Assistant Mayor Director Director Director Director Director • TABLE OF CONTENTS GENERAL -AIRPORT -PUBLIC WORKS 1981 Budget GENERAL FUND Projected Fund Balance Statement of Revenues and Expenses Revenue Detail and Narrative Expenditure Summary PAGE 1 2 3 7 GENERAL FUND EXPENDITURE DETAIL Administration 8 Administration -Building Maintenance Division 9 Legal Department -Prosecutor Division 10 Legal Department -City Attorney Division 11 Municipal Court 12 Finance Department -Accounting and Administration Div. 13 Finance Department -City Clerk Division 16 Finance Department -Data Processing Division 17 Finance Department-Purchasing/Budget Division 18 Finance Department -License Enforcement Division 19 Traffic and Parking Control 20 Police 21 Fire 23 Inspection/Planning Department -Inspection Division 25 Inspection/Planning Department -Planning Division 26 Parks and Recreation Department 27 Parks and Recreation Department -Swimming Pool Division 29 Miscellaneous .30 AIRPORT FUND Revenue and Expenditure Detail 31 AIRPORT OPERATIONS AND MAINTENANCE FUND Revenue and Expenditure Detail 32 Airport Revenue Bond Fund and Airport Depreciation Fund 34 PUBLIC WORKS FUND Revenues and Projected Fund Balance 35 Major Objects Summary 36 Street Department Expenditure Detail 37 Shop Department 41 CITY OF FAYETTEVILLE, ARKANSAS 1981 GENERAL FUND PROJECTED FUND BALANCE January 1, 1980 Fund Balance per audit Add: Estimated Revenue, 1980 Total Estimated Resources, 1980 Deduct: Estimated Expenditures 1980 Estimated Balance, December 31, 1980 Add: Estimated Revenue, 1981 Total Estimated Resources, 1981 Deduct: Net Estimated Expenditures 1981 Estimated Balance, December 31, 1981 $1,322,134 3,285,717 4,607,851 2 219,031 2,388,820 2,916,679 5,305,499 3,268,001* $2,037,498 *This includes $380,000 as an expenditure for City Hall remodeling. This money was transferred into fund balance last year. **This balance has outstanding loans as follows: Airport CEC CDS W&S Total $ 663,212 416,300 23,600 70,363 $1!173,475 CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND STATEMENT OF REVENUES AND EXPENSES REVENUE Taxes License and Permits Intergovernmental Revenue Charges for Service Fines and Forfeitures Miscellaneous Revenue Total Revenue EXPENSE Personnel Salaries Materials and Supplies Contractural Services Capital Outlay Total Expenses Less Revenue Sharing Applied to salaries Total Net Expenses 1980 Estimated $1,049,900 225,940 1,150,890 501,087 231,400 126,500 Projected 1981 $1,067,000 242,300 610,690 569,689 230,000 197,000 3,285,717 2,916,679 2,034,607 65,254- 755,544 44,613' 2,900,018 ( 680 987) 2,219,031 Net Gain or (Loss) $1,066,686 *In 1980 we transferred S1,087,077 a revenue and $680,987 as payment of the General Fund salaries from revenue. 2,206,693 73,439 879,284 514,675 3,674,091 ( 406,090) 3,268,001 ri Increase (Decrease) $ 17,100 16,360 (540,200): 68,602 ( 1,400) 70,500 (369,038) 172,086 8,185 123,740 470,062 774,073 274,897 1,048,970 Percent 101.6% 107.2% 53.1% 113.7% 99.4% 155.75; 88.77% 108.5% 112.5% 114.4% 1153.6% 126.7% 59.6% 147.0% $( 351,322) 1,418,008* (132.9 )_ to General Fund from Revenue Sharing, $406,090 as of salaries. In 1981 we propose to pay $406,090 Revenue Sharing with no transfer to General Fund 2 'Account No. Description Property Taxes 302-0 General Property Taxes 303-0 Delinquent Property Taxes Total 305-1 305-2 305-3 305-4 305-5 305-6 Franchise. Taxes Swepco Southwestern Bell Arkansas Western Gas Warner Cable Ozarks Electric Co-op Transportation Companies Total Licenses and Permits 310 A coholic Beverage Licenses 311 Occupation Licenses 312 Trade Licenses 313 Building Permits 314 Electrical Permits 315 _ Plumbing and Gas Permits 317 Other Permits and Licenses Total Intergovernmental Revenue GENERAL FUND REVENUE DETAIL 1981 Budget 01-3 Actual 1979 $ 317,574 8,299 325,873 242,397 113,125 145,489 41,986 61,825 118' 504,940 50,445 73,160 1,396 49,039 11,686 21,851 8,713 216,290 320-3 CETA Grants ( 695) 320-4 Public Service and Safety Grants 45,630 321-2 Local Services Grants 7,591 322-1 State Turnback 549,638 323-1 Revenue Sharing -0- 325-1 Housing Authority (In -Lieu -of -Tax) 5,809 325-2 Other -0- 328-0 City Match for Grants -0- Total 607,973 Charges for Services 330-1 Administration Building Rent 330-2 Data Processing Charges 330-3 Cost Allocation 330-4 Sale of Publications 330-5 Planning Office Fees 330-6 Parking Meters -On Street 330-7 Parking Lots 330-8 Airport Security 330-9 Swimming Pool and Concession 331-2 Tennis Court Fees 331-5 Miscellaneous 339-5 Airport Revenue -Miscellaneous Total Fines and Forfeitures 340 Parking Fines 341 Court Fines Total Miscellaneous Revenue 350 Interest 355 Sale of Equipment 360 Miscellaneous Total Grand Total • 11,000 71,097 255,529 - 0- - 0- 8,274 - 0- - 0- 19,420 -0- -0- 37,675 402,995 12,465 189,943 202,408 72,940 17,780 ' 5,135 95,855 $ 2,456,334 1 7, 3 Estimated 1980 Budget 1981 $ 320,000 $ 350,000 8,300 8,500 328,300 358,500 290,000 148,000 162,000 46,500 75,000 100 721,600 60,000 76,560 680 50,000 13,000 21,000 4,700 225,940 -0- 7,000 - 0- 731,800 406,090 6,000 - 0- - 0- 260,000 148,000 170,000 55,000 75,000 500 708,500 61,000 81,000 500 58,000 14,000 23,000 •4,800 242,300 -0- -0- 15,000 589,490 -0- 6,200 -0- -0- 1,150,890 610 690 11,000 11,000 101,000 116,000 311,277 344,889 1,500 1,700 6,800 8,500 12,460 13,000 -0- -0- 33,000 48,100 23,300 25,000 750 1,500 -0- -0- -0- -0- 501,087 569,689 9,400 222,000- 231,400 101,000 500 25,000 126,500 10,000 220,000 230,000 171,000 10,000 16.000 197,000 $ 3 285.717 $ 2,916,679 1 1 1 '1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1\ GENERAL FUND REVENUES EXPLANATION Property Taxes Property taxes reflected in the General Fund Budget are based on 5 mills. The total city millage rate is 9 mills: Five mills for General Government, 1 mill Police Pension, 1 mill Fire Pension, and 2 mills 1978 G.O. Bond Fund for Parks and Library Improvements. Because of its importance to the financing of City government, below is a list- ing of the total millage rates, by year, for the City of Fayetteville. Source: Official records of the City Clerk, City of Fayetteville: Year. Total Millage 1909 7.0 1910-1911 6.5 1912-1925 7.5 1926-1933 10.0 1934-1935 12.5 1936-1940 11.5 1941 12.0 1942 14.0 1943-1946 12.0 1947-1957 14.0 1958 11.0 1959-1960 13.5 1961-1964 14.0 1965-1973 16.0 1974 11.0 1975 7.0 1976 7.0 1977 7.0 1978 7.0 1979 9.0 1980 9.0 1981 9.0 Local tax effort is one of the main components in'the computations of Revenue Sharing entitlement funds. In short, low tax effort = low revenue sharing entitlement: greater tax effort = larger revenue sharing. Franchise .Taxes 4 Southwestern E ectric Power Company - Resolution No. 4-68, passed and approved by the Board of Directors on January 29, 1968, amended the street rental charge (franchise tax) agreement between SWEPCO and the City dated December 29, 1944, to provide for a 3 1 percent tax on the "Company's gross revenues derived from the sale of electric power and energy to domestic and commercial customers within the City limits." A new agreement was adopted in 1976 to increase the tax to 4 percent and apply the rate to industrial customers. This agreement is for 10 years certain beginning July 1, 1976. Southwestern Bell Telephone Company - Ordinance No. 1583 amended ordinances numbered 1167, 223 and 1295 by increasing the amount of the franchise tax on South- western Be 1 from $17,000 annually established on April 9, 1962, to 525,000 annually established on January 1, 1968. Ordinance No. 1977 dated January 4, 1971, increased the franchise tax from 525,000 annually to 537,500. Ordinance No. -2257 increased this tax to S75,000 for 1976 with $18,750.00 to be paid over a 3 -year period and prescribed a 5100,000 annual tax to begin in 1977. The franchise tax for Southwestern Bell Tele- phone Company was increased by Ordinance No. 2531 on May 15, 1979 from 5100,000 to 5148,000 beginning January 1, 1980. The agreement may be terminated by the City or the Telephone Company as of the end of any year after giving sixty (60) days written notice of intention to terminate. Arkansas Western Gas Company - Franchise tax was increased from 2 percent of gross to 3 percent of gross sales of natural gas to domestic and commercial consumers within the City limits on January 1, 1968. Ordinance No. 2236 increased the tax rate to 4 percent. This agreement runs for 10 years certain from July 1, 1976. A 1 percent tax is applied to industrial customers. ? 5 GENERAL FUND REVENUES EXPLANATION - CONTINUED Trans -Video (Warner Cable) - Rate: Two percent of gross revenues derived from service and maintenance charges collected on services rendered within the corporate limits of the City commencing on January 8, 1963 and for the duration of the franchise period. Rate increase for Trans -Video (Warner Cable) was approved by the Board on August 11, 1971. The franchise rate remained at two percent. Reference: Ordinance 1808. The franchise tax was increased to four percent on June 21, 1977 to be in line with other utilities (Ordinance 2348). Ozarks Electric Cooperative - Rate: Three percent of gross sales of electrical power to domestic and commercial consumers within the corporate limits of the City. Rate established on January 1, 1968. Reference: Ordinance 1584. The tax rate was increased to 4 percent by Ordinance No. 2238. Also 1 percent is applied to industrial customers. This aggreement is for 10 years certain beginning July 1, 1976. Transportation Companies - License fee of $100 per year on one taxi company. Licenses and Permits Alcoholic Beverage Licenses - This category reflects taxes collected as payment for the privilege of selling alcoholic beverages. Retail sales, both on premise and package, determine amount of license tax. Also includes ABC Supplemental Tax which rate is 5 percent tax on gross revenue derived from selling mixed drinks and for the serving of beer and wine by private clubs only. Occupation Licenses - This category reflects a license tax on any person engaging in, carrying on, or following any trade, business, vocation, profession within the City of Fayetteville. Trade Licenses - represents licenses issued by the City for the privilege of carrying on certain types of trades or occupations such as plumbers, gas fitters, and electricians licenses. Electrical Permits and Plumbing and Gas Fitting Permits - These permits, like building permits, are issued by the Inspection Department to make electrical, plumbing and gas connections. Fees were increased in 1976 for these permits. Other Permits - Includes a variety of permits issued for the privilege of carrying on certain types of business such as bowling alleys, operating amuse- ment devices and several others. Intergovernmental Revenue Local Services Grant - Bikeways grant. State Turnback - The city is expected to receive approximately $16.30 per capita in 1981, based on the 1980 census which reflected a population of 36,846. The amount shown for.1980 is larger because of the "windfall" and "general improvement fund' turnbacks paid unexpectedly from the state. Revenue Sharing - In prior years revenue sharing has been shown as an income transfer. Starting in the later part of 1980, revenue sharing funds have been used to pay directly expenditures, such as salaries. Housing Authority In -Lieu -of -Tax - Represents payments from the Housing Authority to the City per an agreement between the City of Fayetteville, Fayetteville Public Schools and Washington County that revenue equivalent to what a tax would be if the facilities of the Housing Authority were on the tax roll would be paid to the City to help defray the cost of operations funded by the City at the Community Adult Center. This amount for 1978 is shown in current taxes. x,. • GENERAL FUND REVENUES EXPLANATION - CONTINUED Charges for Services Administration Building Rent - Represents rents paid to the General Fund by the Water and Sewer Department on space in the Administration Building. Data Process nq Charges - Represents charges to other funds for data processing support services. Cost Allocation Transfers - Reflects charges to other funds for services rendered by Admin'stration, Finance, Purchasing, and Legal Departments. This charge is based on 21.22 percent of the budgeted salaries. Airport Security - Reflects the transfer from airport operations for the policemen who work security of passengers. Swimming Pool Operat'ons - Revenue derived from sale of swimming pool tickets and concession sales. Fines and Penalties Parking Fines - Represents fines for overtime parking tickets. Court Fines - Represents fines levied for conviction of violations of State laws and City ordinances. 6 1981 GENERAL FUND EXPENDITURE• SU!M1ARY 0 1111 NI r- Ce) N CO CO M 04 MIN 0 Nb n rO 0 L OON 01 04.. C0 MOt O.-.i-ONOt ul cm tO co co 0 b 01 t(] 0 N Q t(] N.r—ON0l co a) t[1M 00 O L 01010 CO b WO N N 01 WN Ornb 0 n CO 04 1/40 b 'O MtO Cr) QMNQV LT 4-0140 00bMMM IN0 t0 C r-- N r 0 IN r-- N VI 10 Q N W O • aOJ r CO m X C1 w r w o 0 00 C00 tn0 0 0 0 014' 000 NO 0 LC/ I 1 1 1 0 I O M I Q CO O I 40 O I O 44 0000 •O - 0 • - -0 •O • P.. I i 1 1 i N i CV i Mtob I N 1 0 1.0 In W M CO M • N u a L 4- C ▪ > C L O W U N W tO C C r O L 111 eaL W ra O VI General Fund tO Q N MN Q Ot Ot NN OZ) CC) 01 ID Ot 4-r IOn OIn r N O LC) CO M O b In N N CO 01 t\ O- Q NNIOMLC/ LC) COOLC/ rOmOJOLC/ M0101 04 CV r O1rt.r Mb N. CV 1 In 49 4- CI00 000000000tH to0100 O OOtnO ObOONOLH N N MNO Q b n QQ N m to O male CO tnrmm -O N r N b R t\ b Q m N r Q N 0 W O1 m V CON Q b 0 0Q In LO N. n CO mC 03 toe b toe CO Q N N NN 69 m to Int 0 V NNt00101oO I� Q r M N r- CO M CO O N. tO tO VNNV Qtn r NN I O O Qn m OJ N r to b N CO I 0441 LO rb to b NMN4- r 40 rt0 > T W o O C C U C 4-3 +! 0 C L L W C cap+a0+ aE nn Cr J Y a. Cf M W U! C 4 VQL CO3 U 5- O C U J L U r VI r 010 VI I 0 d O J V 0 10 O Y U In 4- C O O N £ir-1Z al CTC C 0- L 0_Ur Si- 0CWC 0 'O C ✓ 01 q WOr rO1C 0, CI 0 C 1 1 Cl CD r L N 4I U 43 C to C r r V0 CL ro bIr-W U'r C•0r-r U C L CV - U al C N W r O rO •r C- m V U W .r W o. C Y r U W W Or r Q J . L -0 J Or Or r0 3.r Q CO -J J£Li- U00- J 1-6LI. rr 0-6Ni LCI b 0 ✓ I re 03 N OI C1 I b Lin 0 Q Ltr 0 O\ CO CO m O' m 01 01 0 1.0 0 10 0t0 O N Q CO 0 ;r. 7 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 10-001 Personnel Salaries Salaries and Wages Less Revenue Sharing General Fund Salaries 8 GENERAI FUND DETAIL ADMINISTRATION 01-4-40 Actual 1979 Estimated 1980 Budget 1981 $ 66,726 $ 72,000 $ 88,641 -0- 22,639 16,503 66,726. 49,361 72,138 Materials and Supplies 15-009 Office Supplies 4,920 4,500 5,200 15-010 Minor Equipment 186 200 200 Total 5,106 4,700 5,400 Contractual Services 20-040 Advertising 2,484 .1,200 2,000 20-044 Publications and Dues \ 9,694 4,000 5,250 20-048 Travel and Business Expense 6,600 4,000 6,000 20-051 Professional Services -0- 800 15,800 20-056 Rent Expense -0- -0- -0- 20-065 Insurance -Vehicles -0- -0- - .307 20-066 Insurance -Health -0- 1,500 1,960 20-068 Pension Contribution -Employer 2,763 3,250 4,186 20-069 Pension Contribution -Employee -0- -0- -0- 20-072 Social Security Taxes 3,515 4,414 5,960 20-081 Office Machine Maintenance 286 300 500 20-082 Radio Maintenance 71 25 100 20-083 Vehicle and Equipment Maintenance 1,654 1,200 1,400 20-100 Miscellaneous Expense 1,033 600 600 Total 28,100 21,289 44,063 99-000 Capital Outlay -0- -0- 1,500 10-001 20-051 99-000 Grand Total $ 99,932 $ 75,350 $ 123,101 PERSONNEL SCHEDULE Number of Employees Amount 198 1981 1980 1981 City Manager 1 1 $ 39 900 Assistant City Manager 1 1 24 143 Personnel Officer 0 1 14 234 Secretary to the City Manager 1 I 9 764 Overtime and Intern 1 1 600 Total 4 5 $74,623 $ 88 641 '.EXPLANATION The Office of Administration provides centralized administration, coordination, control, evaluation of municipal programs, and personnel recruitment, testing, record keeping and placement. Personnel Salaries --A new position of Personnel Officer was added to the administrative staff. Professional Services --A special census has been funded if needed for determination of the correct population in Fayetteville. Capital Outlay --Funds are provided for purchase of a limited memory typewriter for the Assistant City Manager. GENERAL FUND DETAIL ADMINISTRATION DEPARTMENT BUILDING MAINTENANCE DIVISION 01-4-69 9 Actual 1979 Estimated 1980 Budget 1981 Personnel Salaries 10-001 Salaries and Wages $ 56,058 $ 63,000 $ 45,759 Less Revenue Sharing -0- -0- -0- General Fund Salaries 56,058 63 000 45,759 Material and Supplies 15-009 Office Supplies 38 30 200 15-010 Minor Equipment 328 325 200 15-011 Cleaning Supplies -0- -0- -0- 15-012 Chemicals 2,350 1,000 1,200 15-025 Construction Materials -0- -0- -0- Total 2,716 1,355 1,600 Contractual Services 20-054 Contract Services -0- -0- -0- 20-063 Telephone Expenses -0- -0- 300 20-064 Utilities 3,547 1,600 1,500 20-065 Insurance -Vehicles and Buildings 66 -0- 100 20-066 Insurance -Health -0- -0- 1,567 20-067 Insurance -Self -0- -0- 500 20-068 Pension Contributions -Employer -0- -0- 2,688 20-069 Pension Contributions -Employee -0- -0- -0- 20-072 Social Security 3,436 3,900' 3,013 20-080 Buildings and Grounds Maintenance 19,912 10,200 12,000 20-082 Radio Maintenance 59 45 75 20-083 Vehicle and Equipment Maintenance 6,710 5,600 700 20-100 Miscellaneous Expense 311 50 100 Total 34,041 21,395 22,543 Grand Total $ 92,815 $ 85,750 $ 69,902 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 Building Maintenance Foreman 1 $ 15 085 General Maintenance Person 1 12 380 Light Equipment Operators 3 2* 5 395 Custodian 1 12,399 45 259 Overtime 500 Total $ 57,594 $ 45,759 *As of April 1, 1981 these operators will be transferred to the Street Department. EXPLANATION AND PERFORMANCE DATA The Building Maintenance Division of Administration is responsible for the general maintenance of all city buildings and structures. This department was reorganized from the old Building and Grounds Department with the Street Department taking over the R -0-W mowing. GENERAL FUND DETAIL LEGAL DEPARTMENT PROSECUTOR DIVISION 01-4-42 Personnel Salaries 10-001 paries and Wages Less Revenue Sharing General Fund Salaries Materials & Supplies 15-009 Office Supplies 15-010 Minor Equipment Total Contractual Services 20-040 Advertising 20-044 Publications and Dues 20-048 Travel and Training 20-049 Postage 20-051 Professional Services 20-055 Office Rent 20-063 Telephone Expense 20-066 Insurnace - Health 20-068 Pension Contribution - Employer 20-069 Pension Contribution - Employee 20-672 Social Security Taxes 20-081 Office Machine Maintenance 20-100 Miscellaneous Total Grand Total Municipal Prosecutor Secretary (Clerk V) Overtime Total Actual 1979 Estimated 1980 Budget 1981 13,293 $ 13,293 536 -0- 536 - 0- 149 - 0- 270 622 1,320 - 0- -0- -0- - 0- 2,356 - 0- 7 4,724 22,320 7,294 15,026 700 10 710 $ 24,703 4,467 20,236 700 700 -0- -0- 200 200 - 0- -0- 200 150 600 700 1,440 1,680 400 500 - 0- -0- -0- -0- -0- -0- 1,368 1,643 - 0- 100 150 150 4,358 5,123 $ 18,553 $ 20,094 $ 26,059 PERSONNEL SCHEDULE Number of Employees 1980 1981 1 1 2 Amount 1980 1981 1 1 -$22,izu $14,846 9,857 -0- $24,703 EXPLANATION• AND PERFORMANCE DATA The Municipal Prosectuor's Office is a subdivision of the legal department and as such presents cases before the Municipal Court, Juvenile Court, and cases on appeal from the Circuit Court. This office also handles phone calls and interviews with the citizens of Fayetteville concerning various legal problems. 10 • • 11 GENERAL FUND OFTAIL LEGAL DEPARTMENT CITY ATTORNEY DIVISION 01-4-43 Actual 1979 Estimated 1980 Budget 1981 Personnel Salaries 10-001 Salaries and Wages $ 15,780 $ 17,841 $ 19,804 10-004 Extra Services 3,012 7,000 7,000 Sub-Tota1 18,792 24,841 26,804 Less Revenue Sharing -0- 7,351 4,873 General Fund Salaries 18,792 17,490 21,931 Materials and Supplies 15-009 Office Supplies 341 400 400 15-010 Minor Equipment 979 50 50 Total - 1,320 450 450 Contractual Services 20-040 Advertising -0- -0- -0- 20-044 Publications and Dues 965 650 500 20-048 Travel and Training 60 300 600 20-051 Professional Services 8,520 10,600 10,600 20-063 Telephone Expense -0- -0- -0- 20-066 Insurance -Health -0- -0- 490 20-068 Pension Contribution -Employer 929 1,000 1,608 20-069 Pension Contribution -Employee -0- -0- -0- 20-072 Social Security Taxes 1,206 1,523 1,889 20-100 Miscellaneous Expense 92 50 150 Total 11,772 14,123 15,837 Grand Total $ 31,884 $ 32,063 $ 38,218 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 City Attorney 1 1 $ 19 804 Extra Legal Services 7 000 Total 1 1 $ 24,841 $ 26 804 EXPLANATION The City Attorney supervises all legal activities of the City and specifically acts as legal advisor to the City Board, City Manager, and all city departments, Boards and Commissions. The City Attorney also represents the City before Courts of Record. 20-051 Professional Services --Includes $800 per month for office rent and secretarial allowance for the City Attorney and $1,000 for litigation expenses. • 10-001 Personnel Salaries Salaries and Wages Less Revenue Sharing General Fund Salaries • GENERAL FUND DETAIL MUNICIPAL COURT 01-4-44 • 12 Actual 1979 Estimated 1980 Budget 1981 $ 17,479 $ 21,220 $ 25,348 -0- 5,899 4,467 17,479 15,321 20,881 Materials and Supplies 15-009 Office Supplies and Printing 801 1,250 2,400 15-010 Minor Equipment -0- -0- -0- Total 801 1,250 2,400 Contractual Services 20-052 Audit Expense -0- -0- 700 20-040 Advertising -0- -0- -0- 20-044 Publications and Dues 152 450 550 20-048 Travel and Training -0- 315 400 20-051 Professional Services 881 1,650 1,930 20-066 Insurance -Health -0- -0- 1,475 20-068 Pension Contribution -Employer -0- -0- 960 20-069 Pension Contribution -Employee -0- -0- -0- 20-072 Social Security 1,071 1,300 1,610 20-081 Office Machine Maintenance 232 205 300 20-100 Miscellaneous Expense 1,521 100 100 Total 3,857 4,020 8,025 4 Grand Total $ 22,137 $ 20,591 $ 31,306 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 Municipal Judge 1 1 $ 24,000 Court Clerk 1 1 9,590 Clerk I 2 2 17,106 Sub -Total $ 50,696 Overtime -0- Total $jl.ga0 $ 50,696 City Share - 1/2 $ 25,348 County Share - 1/2 $ 25,348 EXPLANATION AND PERFORMANCE DATA The Municipal Court processes misdemeanor violations of City Ordinances and State statutes and also serves as a small claims court. Washington County participates in the funding by paying one,half of the salaries and one half of the fringe benefits for the court personnel. 10-001 Salaries and Wages --The salary of the Municipal Judge is set by Act 712 of the 1975 General Assembly at $17,500. However, the General Assembly will be asked to change the salary to a range between $23,000 and $29,000 per year. When the law is enacted, the Municipal Judge's salary will be set, at $24,000 per year. GENERAL FUND DETAIL Finance Department Accounting and Administration Division 01-4-45 Personnel Salaries 10-001 Salaries and Wages $ 137,108 $ 163,190 $ 184,452 10-004 Extra Services -0- -0- -0- Less Revenue Sharing 54,400 34,924 General Fund Salaries 137,108 108,790 . 149,528 t' Actual 1979 Estimated 1980 Budget 1981 Materials and Supplies • 15-009 Office Supplies 5,337 5,000 6,000 15-010 Minor Equipment _ 375 75 200 Total 5,712 5,075 6,200 Contractual Services 20-052 Audit Expense 13,864 15,213 16,750 20-071 Unemployment Insurance Taxes 3,628 -0- 500 20-040 Advertising -0- -0- -0- 20-044 Publication and Dues 84 675 1,000 20-048 Travel and Training 1,237 2,200 4,000 20-049 Postage 862 1,010 500 20-051 Professional Services 2,111 -0- -0- 20-056 Rent Expense -0- -0- -0- 20-063 Telephone Expense 15,562 20,000 20,000 20-064 Utilities -0- 7,500 9,600 20-065 Insurance - Buildings and Vehicles 95,382 18,000 13,000 20-066 Insurance - Health -0- 52,700 7,500 20-067 Insurance - Self -0- 3,000 500 20-068 Pension Contribution - Employer 7,877 2,000 4,690 20-069 Pension Contribution - Employee -0- -0- -0- 20-070 Collection Expense -0- -0- -0- 20-072 Social Security Taxes 8,405 10,000 12,400 20-080 Buildings and GroundsMaintenance-0- -0- -0- 20-081 Office Machine Maintenance 833 700 800 20-083 Vehicle and Equipment Maintenance -0- 800 1,400 20-100 Miscellaneous Expense 1,910 2,500 3,000 Total 151,755 136,298 95,640 99-000 Capital -0- -0- 2,000 Grand Total $ 294,575 $ 250,163 $ 253,368 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 Finance Director 1 1 $ 26 940 Assistant Finance Director 1 1 22 108 Office Manager 1 1 15 108 Accountant I 2 2 25 415 Accounting Clerk 2 2 19 447 Clerk V 1 1 13 029 PBX Operator/Receptionist 1 1 8 306 Clerk I 3 3 23 740 Clerk III _ 2 2 18 630 Secretary (y) 0 li 4 729 Overtime and Contingency 7 000 Total --1-4- 14; $160,650 $184 452 EXPLANATION AND PERFORMANCE DATA See next sheet 13 IF • EXPLANATION AND PERFORMANCE DATA The Finance Department consists of seven major departments: Accounting and Administration, City Clerk, Customer Accounting and Collection (Water and Sewer), Data Processing, License Enforcement, Purchasing -Budgeting, and Ware- house Inventory. The Finance Department manages all fiscal affairs of the City including the followingactivities: maintaining the accounting system in compliance with generally accepted accounting principles; internal auditing; budget prepara- tion, documentation, analysis, and execution; property control; payroll; employee benefits; insurance administration; investments; revenue collection and public funds disbursement; financial reporting, analysis, and advisory services to management and the public; recording of all City public meetings and maintaining official City records; purchasing support and service to provide proper quality and quantity at the lowest cost; operating computer services to be responsive to the needs of the users; enforcement and collec- tion of City taxes; and the promotion of operational efficiency and adherence to management policy. The Finance Department's goal is to administer the fiscal affairs of the City in accordance with legal requirements and sound financial management practices for the purpose of maximizing our resources and providing fiscal support services to management, and other City departments and agencies. The Finance Department's 1980 achievements of special note are: 1. Implemented financial system for new airport construction and grants and CEC construation and funding; 2. Implemented proper accounting and filing for Revenue Sharing that will meet state and federal guidelines; 3. Revised water and sewer accounting and work order systems so that they are in compliance with the AWWA and National Council of Governmental Accounting. This revision now reflects cost properly as to operations, maintenance, and capital; 4. Begun revision of budgeting process to provide better input, analysis, and execution which holds each City Department more accountable; 5. Reorganized Finance Department so that it will operate more efficiently; 6. Improved staff performance by compiling a better employee performance and appraisal report and revising employee job descriptions which were years outdated; 7. Provided better benefits for all employees by improving City's pension and insurance plans 8. Set up a uniform accounting system by revising accounts and account numbers; 9. Started work on better internal control by improving such problems as W 8 S Shop's physical inventory; 10. Set up better cash flow by improving budgeting, accounting, and investment methods; 11. Acquired new computer and telephone system to provide all City employees better efficiency. 1 14 • • • Finance Department Narrative (Continued) Page 2 The Finance Department's 1981 objectives of special note are: 1. To provide better accounting organization and planning to cut audit costs; 2. To rework insurance to a risk management system by analyzing the needs, determining the amount of self-insurance feasible and bidding; 3. Computerizing the fund management system to provide better and faster management information; 4. Revising the budget process further so that each department reflects its actual costs. Provide better budget analysis, forecasting, and monitoring so that the budget becomes manage- ment's most important tool; 5. To change the entire accounting system to the accrual basis for recording revenues when earned and expenditures when they are incurred. This will also provide better uniformity with the audit figures; 6. Establish better internal control to safeguard our assets and inventory and to end our theft problems; 7. Establish an encumbrance system to eliminate any double payments and reflect City's true financial position; 8. To accelerate amount of license enforcement to maximize the collection of revenues for fairer taxation; 9. To improve central purchasing methods for lowest possible cost and better accountability; 10. To provide better property control by defining assets in the fixed asset group and properly tagging them. 20-065 Insurance --starting in 1981 insurance costs are apportioned out to actual users. 20-068 Pension Contributions --starting in 1981 pension costs are split per departments. In 1980 and before this department carried the entire cost of the plans. 99-000 Capital --for the purchase of desk, chair, calculator and filing cabinet. 15 GENERAL FUND DETAIL Finance Department City Clerk Division 01-4-41 Personnel Salaries 10-001 Salaries and J�ages Less Revenue Sharing General Fund Salaries Materials and Supplies 15-009 Office Supplies 15-101 Minor Equipment Total Contractual Services 20-040 Advertising 20-045 Publication & Dues 20-046 Codification 20-048 Travel and Training 20-066 Insurance - Health 20-068 Pension Contribution - Employer 20-069 Pension Contribution - Employee 20-072 Social Security 20-073 Recording Fees 20-074 Election Costs 20-081 Office Machine Maintenance 20-100 Miscellaneous Expense Total Grand Total City Clerk Microfilmer Overtime Total Actual 1979 Estimated 1980 $ 17,005 $ 19,500 -0- 6,025 X7,005 13,475 3,106 -0- 3,106 4,768 789 1,168 629 - 0- - 0- - 0- 1,043 1,003 -0- 150 228 Budget 1981 2,900 -0- 2,900 3,700 2 4,900 60 -0- 490 - 0- 1,200 200 - 0- 150 250 9,778 10,952 $ 29,889 $ 27,327 PERSONNEL SCHEDULE Number of Employees 1980 1981 1 1 1 1 20,673 4,061 16,612 3,400 950 4,350 3,700 75 5,000 200 981 514 -0- 1,375 1,000 2,250 150 150 15,395 $ 36,357 Amount 1980 $19,667 EXPLANATION AND PERFORMANCE DATA The City Clerk serves as the City's official recorder for public acts as the custodian for city records, and provides assistance relat filing of petitions, contracts, and other legal documents. The City performs as the secretary for the Finance Department. • 1981 $11 106 8 567 1 000 $20 673 meetings, ive to the Clerk also 16 • • GENERAL FUND DETAIL FINANCE DEPARTMENT DATA PROCESSING DIVISION 01-4-47 Actual 1979 Estimated 1980 Budget 1981 Personnel Salaries 10-001 Salaries and Wages $ 33,194 $ 46,000 $ 54,645 Less Revenue Sharing -0- 17,586 12,183 General Fund Salaries 33,194 28,414 42,462 15-009 15-010 Materials and Supplies Office Supplies and Printing Minor Equipment Total 6,271 -0- 6,271 6,000 7,500 -0- -0- 6,000 7,500 Contractual Services 20-040 Advertising -0- -0- -0- 20-044 Publications and Dues 68 118 200 20-048 Travel and Training 125 800 3,000 20-051 Professional Services -0- 8,500 3,000 20-054 Contract Services -0- -0- -0- 20-055 Office Rent 3,538 3,100 4,000 20-057 Computer Lease 47,665 50,000 60,000 20-063 Telephone -0- -0- -0- 20-065 Insurance -Vehicles and Buildings -0- -0- -0- 20-066 Insurance -Health -0- -0- 1,470 20-067 Insurance -Self -0- -0- -0- 20-068 Pension Contribution -Employer -0- 600 1,958 20-069 Pension Contribution -Employee -0- -0- -0- 20-072 Social Security 2,035 2,850 4,365 20-081 Office Machine Maintenance -0- 100 200 20-083 Vehicle and Machine Maintenance 346 700 -0- 20-100 Miscellaneous Expense 111 150 200 Total 53,888 66,918 78,393 93-000 Capital -0- -0- 2,000 Grand Total $ 93,353 $ 101,332 $ 130 355 17 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 19.60 1981 Data Processing Supervisor 1 1 $ 21 569 Proarammer/Operator 1 1 15 007 Input 2 1 11 069 Part -Time Input 1 1 4 000 Overtime 3,000 Total $ 60,213 $ 54, u45 EXPLANATION AND PERFORMANCE DATA The Data Processing Division of Finance is responsible for developing systems, programming, and operational support for various City activities such as utility billing, fund management, and numerous departmental applications to be developed in the future. The Data Processing Division charges user departments for information processing on a wall clock hour basis. 99-000 Capital --Miscellaneous capital items needed for the operation of the department. 18 GENERAL FUND DETAIL FINANCE DEPARTMENT Purchasing and Budgeting Division 01-4-49 Actual 1979 Estimated 1980 Budget 1981 Personnel Salaries 10-001 Salaries and Wages $ 24,456 $ 29,035 $ 27,114 10-006 Extra Services -0- 231 300 Less Revenue Sharing -0- 9,600 6,091 General Fund Salaries 24,456 19,666 21,323 Materials and Supplies 15-009 Office Supplies and Printing 3,555 5,000 5,000 15-010 Minor Equipment -0- -0- -0- Total 3,555 5,000 5,000 Contractual Services 20-040 Advertising 175 150 175 20-044 Publications and Dues 311 300 1,230 20-048 Travel and Training 524 400 2,000 20-063 Telephone Expense 1,131 1,200 1,600 20-066 Insurance -Health -0- -0- 1,470 20-068 Pension Contribution -Employer 910 1,033 1,314 20-069 Pension Contribution -Employee -0- -0- -0- 20-072 Social Security Taxes 1,684 1,795 1,890 20-081 Office Machine Maintenance 112 256 200 20-100 Miscellaneous 134 100 150 Total - 4,981 5,234 10,029 99-000 Capital -0- -0- 350 Grand Total $ 32,992 $ 29,900 $_ 3_6_,702_ PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 Purchasing/Budget Officer 1 1 $ 21,885 Clerk V - 1/2 1 1 4,729 Overtime 500 Total 2 2 $ 29,266 $ 27,114 EXPLANATION AND PERFORMANCE DATA The Purchasing and Budget Office is responsible for the budget preparation, documentation, analysis, and execution. They also provide support and service to all city departments thru purchasing to provide proper quality and quantity at the lowest cost. 99-000 Capital --Hands free unit for telephone. I 1 1 1 1 1 1 1 1 1 •i 1 i 1 1 1 1 1 •; ' t 19 GENERAL FUND DETAIL FINANCE DEPARTMENT License Enforcement Division 01-4-50 Personnel Salaries 10-001 Salaries and Wages 10-004 Extra Services Less Revenue Sharing General Fund Salaries Materials and Supplies 15-009 Office Supplies 15-010 Minor Equipment Total Contractual Services 20-040 Advertising 20-044 Publication and Dues 20-048 Travel and Training 20-049 Postage 20-051 Professional Services 20-056 Rent Expense 20-063 Telephone Expense 20-064 Utilities 20-066 Insurance -Health 20-068 Pension Contribution -Employer 20-069 Pension Contribution -Employee 20-072 Social Security Taxes 20-083 Vehicle and Equipment Maintenance 20-100 Miscellaneous Expense 20-052 Audit Expense 20-050 Data Processing 20-100 Miscellaneous 20-071 Unemployment Compensation Total Grand Total Actual 1979 Estimated 1980 Budget 1981 $ 12,930 300 2,437 10.793 PERSONNEL SCHEDULE 350 -0- 350 025 -0- 1,400 -0- 100 100 200 565 517 -0- 895 500 -0- 130 480 300 317 5,529 $ 16,672 Number of Employees Amount 1980 1981 1980 1981 License Enforcement Agent 1 1 $ 12,485 $ 12,930 EXPLANATION AND PERFORMANCE DATA The License Enforcement Division of the Finance Department was seperated from the Finance Accounting and Administrative Division for 1981 for the purpose of maintaining more accurate records on the actual administrative cost of the collection of city taxes. The License Enforcement Division performs enforcement, collection and recordkeeping of city taxes, licenses, and fees. I20 GENERAL FUND DETAIL TRAFFIC AND PARKING CONTROL 01-4-16 Actual 1979 Estimated 1980 Budget 1981 ' Personnel Salaries 10-001 Salaries s and Wages $ 27,202 $ 41,244 $ 58,224 Less Revenue Sharing -0- 13,600 10,964 General Fund Salaries 27,202 27,644 47,260 ' Materials and Supplies 15-009 Office 1,469 1,200 200 15-010 Minor Equipment 1,660 150 200 ' 15-012 Chemicals -0- - -0- -0- 15-023 Street Marking Material 2,956 571 500 15-024 Signs 4,627 7,800 4,000 15-025 Construction Materials -0- -0- -0- 15-036 Safety Devices -0- -0- -0- Total 10,712 9,721 4,900 Contractual Services 20-040 Advertising -0- =0- -0- 20-041 Clothing Allowance -0- 300 500 ' 20-044 Publications and Dues -0- -0- -0- 20-048 Travel and Training 1,81.7 1,000 -0- 20-054 Contract Services -0- 8,439 9,028 20-G64 Utilities 5,769 6,275 8,000 20-065 Insurance -Vehicles and Buildings -0- -0- 485 20-066 Insurance -Health -0- -0- 1,961 20-067 Insurance -Self -0- -0- -0- 20-068 Pension Contribution -Employer -0- 724 1,535 20-069 Pension Contribution -Employee -0- -0- -0- 20-072 Social Security Taxes 2,169 2,750 3,930 20-080 Buildings and Grounds Maint. -0- -0- -0- 20-082 Radio Maintenance 281 150 150 20-083 Vehicle and Equipment Maintenance 2,466 1,200 1,500 20-084 Traffic Control Maintenance 3,381 4,000 4.000 20-100 Miscellaneous Expense 1,359 700 500 Total 17,242 25,538 31,589 99-000 Capital Outlay -0- -0- 3,400 Grand Total $ 55,156 $ 62,903 $ 87,149 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 198C 1981 ' Traffic Superintendent 1 1 $ 20,460 Construction and Maintenance Fore. 0 1 11,933 Parking Enforcement Officer 1 1 (2: time) 8,819 Traffic Clerk 0 1 7,979 ' General Maintenance Person 1' 1 8,382 Overtime 651 Total 3½ 3 41,062 58,224 Explanation 1 -001 Salaries and Wages --The Traffic Clerk .posi tion was transferred from the Police Department to the Traffic Department in mid -1980. One General ' Maintenance Person is re-classified to Construction and Maintenance Foreman. 20-054 Contract Services --Includes funds for street line striping. 99-000 Capital Outlay --Includes funding for the purchase of a traffic controller. i I + 1 21 GENERAL FUND DETAIL ' POLICE 01-4-51 Actual 1979 Estimated 1980 Budget 1981 Personnel Salaries 10-001 Salaries and Wages $ 481,995 $ 610,000 $ 645,966 10-003 Non -Uniformed Personnel 62,167 93,500 106,512 Less Revenue Sharing -0- 179,067 141,725 General Fund Salaries 544,162-x,433 610,753 ' Materials and Supplies_ 15-009 Office Supplies 5,049 6,000 6,900 15-010 Minor Equipment 1,582 1,000 1,250 ' 15-011 Cleaning Supplies 1,720 2,100 2,300 15-014 Food 1,994 3,000 3,000 15-030 Gas and Oil -0- -0- -0- Total 10,345 12,100 13,450 Contractual Services 20-036 Safety Devices -0- -0- -0- 20-040 Advertising 348 200 250 ' 20-041 Clothing Allowance 9,990 12,800 13,500 20-044 Publications and Dues 146 200 200 20-048 Travel and Training 1,392 2,800 2,500 20-049 Postage -0- -0- 900 20-051 Professional Services 29 250 850 20-054 Contract Services 13,990 10,425 8,576 20-058 Lease Expense -0- 625 1,200 20-063 Telephone Expense 5,291 5,000 9,620 20-064 Utilities 10,034 11,000 14,100 20-065 Insurance -Vehicles and Buildings -0- -0- 2,800 20-066 Insurance -Health -0- -0- 23,480 20-067 Insurance -Self -0- -0- 7,000 20-068 Pension Contribution -Employer -0- -0- 2,330 20-069 Pension Contribution -Employee -0- -0- -0- 20-072 Social Security Taxes 3,811 5,732 7,083 20-080 Buildings and Grounds Maintenance 3,225 2,000 2,000 20-081 Office Machine Maintenance 728 750 900 20-082 Radio Maintenance 1,207 1,700 2,000 ' 20-083 Vehicle and Equipment Maintenance 52,382 59,000 68,000 20-100 Miscellaneous Expense 4,835 2,000 2,000 Total 107,408 114,482 169,289 99-000 Capital -Miscellaneous 11,361 13,800 66,800 ' Grand Total S 673,276 $ 664,815 $ 860,292 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 Police Chief 1 1 $ 23,072 Assistant Police Chief 1 1 20,636 Captain 1 1 18,142 Lieutenant 4 4 66,206 Sergeant 6 6 87,022 Patrolmen 30 32 399,888 Overtime, Court Appearances, ' and Sick Leave Pay Contingency 31,000 Sub -Total 645,966 Dispatcher 4 4 38,104 Clerk V 1 1 11,176 Clerk 1 5 5 46,738 ' Maintenance Person 1 1 10,494 Total 54 56 698,936 752,478 22 GENERAL FUND DETAIL POLICE CONT. 01-4-51 EXPLANATION It is estimated that in the year 1981, police vehicles will travel approximately 651,000 miles in patroling the City and answering calls. 10-001 Salaries and Wages --Reflects the addition of two patrolmen. 10-003 Non -Uniformed Personnel --Reflects the addition of a clerk -typist for CID. This position replaces the Traffic Clerk position which was transferred to the Traffic,0epartment in 1980. Holiday pay is included in the regular monthly salaries of sworn personnel and prorated over the pay periods. The court appearance allotment is $5.00 per appearance. 20-054 Contract Servoces--Includes $5,176 as contribution for school crossing guards and $3,400 for the jail cook. 99-000 Capital --Purchase of 8 patrol vehicles and 1 vehicle to replace the Police Chief's vehicle. Number of Arrests Offense - 1979 1980 DWI 582 683 Public Intoxication 462 536 Violations of Arkansas Hot Check Law 663 801 Shoplifting 95 79 Minor in Possession 66 38 Assault and Battery 11 22 Speeding 1,943 2,130 Other Traffic Violations 858 1,046 Complaints Answered 1,616 1,927 Escorts Made 548 543 Restricted Parking Tickets 2,778 2,102 Warrants and Comitments Served 1,588 1,635 Traffic Accident Comparison Year Traffic _ Accidents Fatalities Injuries 1976 1,316 4 484 1977 1,615 6 369 1978 1,605 3 335 1979 1,452 2 249 1980 Estimate 1,427 4 296 I 1 23 I I I] I 1 I 1 I I I C I I I 10-001 15-009 15-010 15-011 15-012 20-040 20-041 20-044 20-048 2 0-05 1 20-063 20-064 20-065 20-066 20-067 20-080 20-081 20-082 20-083 20-100 99-000 GENERAL FUND DETAIL FIRE DEPARTMENT 01-4-52 Actual 1979 Estimated 1980 Budget 1981 Personnel Salaries Salariesages Less Revenue Sharing General Fund Salaries Materials and Supplies OfficSupplies Minor Equipment Cleaning Supplies Chemicals Total Contractual Services Advertising Clothing Allowance Publications and Dues Travel and Training Professional Services Telephone Expense Utilities Insurance -Vehicles & Bldgs. Insurance -Health Insurance -Self Buildings and Grounds Maint. Office Machine Maintenance Radio Maintenance Vehicle and Machinery Maintenance Miscellaneous Expense Total Capital Outlay Grand Total $ 515,039 $ 597,905 S 661,482 0- 202,751 124,670 515,039 395154 536,812 992 1,100 1,250 772 600 500 784 625 600 260 400 475 2,808 2,725 2,825 130 147 100 7,865 10,126 10,400 303 204 -0- 1,422 1,700 800 -0 250 -0- 5,426 7,500 8,200 11,049• 13,000 17,000 -0- -0- 4,425 -0- -0- 21,568 -0- -0- -0- 5,057 6,600 5000 -0- -0- -0- 926 1,900 1,400 8,198 7,000 8,000 2,211 3,500 2,000 42,587 51,927 78.893 -0-. 2,000 6,000 $ 560,434 $ 451,806 $ 624,530 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 Fire Chief 1 1 $ 23,055 Assistant Fire Chief 1 1 18,898 Fire Inspector 1 1 17,022 Captains 4 4 66,315 Lieutenants 6 6 95,473 Firemen 31 31 405,719 Overtime and Sick Leave Pay Contingency 35,000 Total 44 44 $597,905 $661,482 EXPLANATION . The primary purpose of the Fayetteville Fire Department is Fire Prevention and Surpression. The Fire Department is responsible for Fire Service incidences which cause injury and accidents. The Fire Department provides rescue service to the citizens of Fayetteville and is involved in Mutual Aid Agreements with surrounding communities. IF ' 24 GENERAL FUND DETAIL FIRE CONT. Activity Report ' Actual 1979 Estimated 1980 Fires Inside City 445 468 ' Rescues Inside City 20 20 Airport Emergencies 16 11 Building Inspections 609 871 Fire Prevention & Safety Talks 63 67 ' In -Service, Pre -Fire Planning 14 18 Fires Outside City 13 12 Rescues Outside City 12 9 Estimated Property Exposed $ 8,885,958 $ 5,677,673 Estimated Property Lost 451,045 275,966 Estimated Property Saved 8,434,913 5,401,707 ' 20-065 Insurance -Vehicles and Buildings--Reflects;the reclassification of charges from the Finance Department to the user departments. 20-066 Insurance-Health:Reflects the reclassification of the charges ' from the Finance Department to the user departments. 99-000 Capital Outlay --Purchase of one small compact vehicle for the Fire Protection Division. 1 1 1 • 1 1 1 J 25 GENERAL FUND DETAIL INSPECTION - PLANNING DEPARTMENT INSPECTION DIVISION 01-4-53 Actual 1979 Estimated 1980 Budget 1981 Personnel Services 10-001 Salaries and Wages $ 69,383 $ 78,591 $ 85,536 Less Revenue Sharing -0- 26,792 16,244 General Fund Salary 69,383 51,799 69,292 Materials and Supplies 15-009 Office Supplies 1,188 1,124 1,500 15-010 Minor Equipment 54 78 25 Total 1,242 1,202 1,525 Contractual Services 20-040 Advertising 90 175 250 20-044 Publications and Dues 609 500 700 20-048 Travel and Training 1,953 1,140 1,500 20-054 Contract Services 30 -0--0- 20-065 Insurance -Vehicles and Buildings -0- -0- 394 20-066 Insurance -Health -0- -0- 2,450 20-067 Insurance -Self -0- -0- 200 20-068 Pension Contribution -Employer -0- 100 5,159 20-069 Pension Contribution -Employee -0- -0- -0- 20-072 Social Security 4,253 4,820 5,758 20-081 Office Machine Maintenance -0- 126 150 20-082 Radio Maintenance 129 152 150 20-083 Vehicle and Machine Maintenance 3,245 3,500 4,000 20-100 Miscellaneous Expense 237 200 150 Total 10,546 10,713 20,861 Grand Total $ 81,171 $ 63,714 $91,678 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 Inspection Superintendent 1 1 $ 23,138 Plumbing and Electrical Inspector 1 1 19,470 Assistant Inspection Superintendent/ Building Inspector 1 1 17,516 Sign Inforcement/Property Inspector 1 1 15,420 Clerk III 1 1 9,192 Overtime 0 Total 5 5 36 $78,898 $ 85,53 EXPLANATION AND PERFORMANCE DATA The Inspection Department is responsible for administering and enforcing the various City Codes concerning signs, building, plumbing, electrical and gas construction installation and codes and ordinances pertaining to housing and the care and maintenance of private property in the interest of the health and safety of the occupants and the appearance and well-being of the community as a whole. 20-065 Insurance Vehicles and Buildings --Reflects the actual charges to the user department. This cost was absorbed by the Finance Department in prior years. 20-066 Insurance Health --Reflects the actual charges to the user departments. This cost was absorbed by the Finance Department in prior years. I 26 GENERAL FUND DETAIL INSPECTIOi4 - PLANNING DEPARTMENT PLANNING DIVISION 01-4-48 Actual 1979 Estimated 1980 Budget 1981 Personnel Salaries 10-001 Salaries and Wages $ 25,598 $ _ 29,845 $ 36,139 Less Revenue Sharing -0- 10,398 4.060 General Fund Salaries 25,598 19,447 32.079 Materials and Supplies 15-009 Office Supplies 2,996 3,012 4,139 15-010 Minor Equipment - 803 420 -0- Total 3,799 3,432 4,139 Contractual Services 20-040 Advertising 2,025 1,900 2,000 20-044 Publications and Dues -0- I -0- -0- 20-048 Travel and Training -0- -0- 800 20-051 Professional Services 4,709 7,440 8140 20-066 Insurance -Health -0- 393 1,470 20-068 Pension Contributions -Employer -0- 13 979 20-069 Pension Contributions -Employee -0- -0- -0- 20-072 Social Security 1,569 1,829 2,403 20-081 Office Machine Maintenance 158 125 200 20-100 Miscellaneous Expense 135 200 -0-. Total 8,596 17,900 15,992 99-000 Capital 625 Grand Total $ 37,993 $ 34,779 $ 52,835 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 - 1981 Planning Administrator -1 1 $ 16,315 Clerk V 1 1 10,123 Clerk III 1 1 8,901 Overtime 800 Total 3 3 $ 30,965 $ 36,139 EXPLANATION AND PERFORMANCE DATA The Planning Office is responsible for the administration of all of the zoning and subdivision requirements for the City of Fayetteville and its planning area. 20-051 Professional Services --Includes $6,140 for the City's contractural dues to Northwest Regional Planning Commission and $2,000 for special planning services for rezoning and land use planning cases. 99-000 Capital --Map racks for planning office. I. • . 44 1 27 ' GENERAL FUND DETAIL PARKS AND RECREATION DEPARTMENT 01-4-60 Actual 1979 Estimated 1980 Budget 1981 Personnel Salaries 10-001 Salaries and Wages $ 56 769 $ 70,669 $ 82,889 10-006 Extra Services -6- - 4,000 -0- ' Less Revenue Sharing -0- 21,923 15,431 General Fund Salaries 56.769 52,746 67,458 Materials and Supplies 15-009 Office Supplies 127 150 100 15-010 Minor Equipment 3,550 2,000 2,250 Total 3,677 2,150 2,350 Contractual Services ' 20-040 Advertising -0- -0- -0- 20-044 Publications and Dues 175 100 100 20-048 Travel and Training -0- 150 50 20-051 Professional Services -0- 2,800 -0- 20-054 Contract Services -0- -0- -0- 20-063 Telephone Expense 264 350 500 20-064 Utilities 9,141 11,500 16,000 20-065 Insurance -Vehicles and Buildings -0- -0- 1,276 20-066 Insurance -Health -0- -0- 2,500 I 20-067 Insurance -Self -0- -0- -0- 20-068 Pension Contributions -Employer -0- 2,000 2,600 20-068 Pension Contributions -Employee -0- -0- -0- 20-072 Social Security 3,480 4,577 5,513 20-080 Buildings and Grounds Maintenance 14,704 10,000 13,500 20-081 Office Machine Maintenance -0- -0- -0- 20-083 Vehicle and Machine Maintenance 9,546 7.000 8,000 20-087 Transfer to Housing Authority 1,000 2,000 2,000 20-089 Transfer to Youth and Adult Center 30,000 35,115 41,179 I. 20-100 Miscellaneous Expense 5,331 600 500 Total 73,641 76,192 93,718 99-000 Capital - Miscellaneous 100,000 26,813 52,000 Grand Total $ 234,087 $ 157,901 $ 215,526 PERSONNEL SCHEDULE ' Number of Employees Amount 1979 1980 1979 1980 ' Parks and Recreation Director 1 1 $ 8,033 League Director 1 1 4,778 Women's Exercise Instructor 1 1 1,859 Recreation Supervisors 2 2 3,432 Trip Supervisor 1 1 1,848 ' Arts and Crafts Instructor 1 1 1,848 Tennis Instructor 1 1 1,848 Part -Time Maintenance 5 5 12,320 General Maintenance Person 1 1 9.240 ' Groundskeeper - 2 2 21,986 Maintenance Supervisor 1 1 11,697 Overtime and Intern 4,000 Total 17 17 $ 74,669 $ 82,889 I 11 28 GENERAL FUND DETAIL PARKS AND RECREATION DEPARTMENT 01-4-60 EXPLANATION AND PERFORMANCE DATA The Parks and Recreation Department has the responsibility of providing and maintaining recreational facilities for the citizens of Fayetteville. in addition, they also organize and oversee league play in several sports, for citizens of all ages. 10-001 Salaries --Includes $4,000 for support to the Babe Ruth Baseball League. 20-080 Building and Grounds Maintenance --Includes $3,000 for Downtown Parks maintenance. 20-087 Transfer to Housing Authority --Recreational program for low income housing sites. - 20-089 Transfer to Youth and Adult Center --Includes $28,689 to Youth Center and $12,490 to Adult Center. 99-000 Capital --Includes $28,000 for dirt work at Lake Fayettevilleballfields, $8,000 for sewer relocation at Lake Fayetteville ballfields, $1,000 for construction of sidewalk and concrete apron at Youth Center Gym, and $15,000 for purchase of new pickup with remainder to be used as a one to one cash match for a new van. - • 29 GENERAL FUND DETAIL PARKS ACID RECREATION DEPARTMENT SWIMMING POOL DIVISION 01-4-61 Actual 1979 Estimated 1980 Budget 1981 Personnel Salaries 10-001 Salaries and Wages $ 13,066 $ 17,040 $ 18,276 Less Revenue Sharing -0- 2,186 146 General Fund Salaries 13,066 14,854 18,130 Materials and Supplies 15-009 Office Supplies -0- -0- 100 15-010 Minor Equipment 674 600 800 15-011 Cleaning Supplies -0- 63 100 15-012 Chemicals - 1,649 1,576 2,000 15-017 Concession Supplies 4,441 6,300 7,300 Total 6,764 8,539 10,300 Contractual Services 20-040 Advertising -0- -0- -0- 20-044 Publications and Dues -0- -0- -0- 20-051 Professional Services -0- -0- 2,000 20-054 Contract Services -0- -0- -0- 20-063 Telephone Expense 276 200 250 20-064 Utilities 1,218 1,400 1,800 20-072 Social Security 801 910 1,215 20-080 Buildings and Grounds Maintenance 328 1,100 3,600 20-081 Office Machine Maintenance -0- 15 50 20-100 Miscellaneous Expense 1,041 3 100 Total 3,664 3,628 9,015 99-000 Capital Miscellaneous -0- 2,000 -0- Grand Total $ 23,494 $ 29,021 $ 37,445 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 Pool Manager 1 1 $ 1,805 Pool Instructors 2 2 3,120 Life Guards 6 6 10,013 Concession Operators 2 2 3,338 Total 11 11 $ 17,040 $ 18,276 EXPLANATION AND PERFORMANCE DATA This department operates the outdoor pool at the City park for approximately twelve weeks each year. 20-051_ Professional Services --Represents funding for the planning of a new pool facility. . 30 GENERAL FUND DETAIL MISCELLANEOUS 01-4-62 Actual 1979 Estimated 1980 Budget 1981 Contractual Services 20-085 Hydrant Charges $ 9,912 $ 9,912 $ .9,912 20-086 Library 70,000 81,252 96,500 20-086A Bikeways -0- -0- 15,000 20-0868 Transfer to Public Words 92,953 103,266 26,766 20-099 Ozark Transit -0- -0- 11,172 Total 172,865 194,430 159,350 99-110 Capital -0- -0- 380,000 Grand Total $ 172,865 $ 194,430 $ 539,350 EXPLANATION AND PERFORMANCE DATA 20-085 Hydrant Charges --Represents the General Fund's share for fire hydrant charges 20-086 Transfer to Fayetteville Library --Represents the transfer to the Fayetteville Library for operational expenses. t 20-086A Bikeways --This is the amount which will be expended for marking of bike paths and for bikeways material 20-0868 Transfer to Public Works --This is to cover the cost for the R -O -W mowing for 1981. In 1982 it willbecome an expense of the street department. 20-099 Transfer to Ozark Transit --This is a transfer to help offset the estimated operational loss of the transit system. 99-110 Capital --This represents the money set aside to remodel City Hall. • 338-1 338-2 338-3 338-4 338-5 338-6 338-7 338-8 338-9 339-1 339-2 339-3 339-4 339-5 339-5 339-5 339-5 339-5 339-5 339-5 350-6 AIRPORT FUND REVENUE AND EXPENDITURE DETAIL 1981 Budget REVENUES (05-31 Frontier Skyways Rent-A-Car Royal American Public Parking Fixed Base Operator Rental -FAA Building Rental Old Terminal Building Limosine Service Restaurant Lease Aviation Fuel Tax (Flowage Fee) Ground Rent/Freight Service Airport Security Miscellaneous Rent House Farm Rent Advertising Space Rent Landing Fees --Non Commercial Rental Old Terminal Building --FAA Skyways --Administrative Space (6mo) Interest -Other Total Airport Fund Revenue Loan from General Fund Total Cash Receipts EXPENDITURES- -4-80 • • 31 Actual 1979 Estimated 1980 Budget 1981 $ 68,160 $ 81,154 S 87,388 21,209 51,450 40,425 27,669 38,750 42,764 -0- 3,825 24,546 4,341 16,000 44,000 -0- 8,500 3,728 -0- 9,156 12,690 -0- -0- 10,816 -0- 598 996 -0- 2,090 13,734 -0- 186 24,000 -0- 3,020 1,800 -0- . -0- 43,199 9,022 6,244 500 -0- -0- 2,500 -0- -0- 1,661 -0- -0- 7,200 -0- -0- 3,000 -0- .-0- 2,565 -0- -0- 1,875 32,494 3,199 -0- 162,895 224,172 369.387 373,000 177,644 $ 162,895 $ 597,172 $ 547,031 30-092 Transfer to Airport Revenue Bond Fund $ 87,068 $ 70,332 30-093 Transfer to Airport Operations and Maintenance F. 154,826 350,102 30-090 Transfer to Airport Depreciation Fund 7,008 7,498 30-091 Transfer to Construction Fund 346,000 119,099 Total 9� 547,031 The Airport Fund is established to contain all revenues derived from airport operations. These funds are pledged to payment of principal, interest, and paying agents fees on the bonds, payment of reasonable and necessary expenses of operation and maintenance of the Airport, and to provide for the Depreciation Fund. is 32 AIRPORT OPERATIONS AND MAINTENANCE FUND REVENUE AND EXPENDITURE DETAIL 1981 Actual 1979 Estimated 1980 Budget 1981 Revenue (05-3-3700) Transfers from Airport Fund $ -0- $ 154.826 $ 350.102 Expenditures (05-4-8O) Personnel Salaries 10-001 Salaries and Wages 22,854 52,800 74,653 10-004 Extra Services -0- 252 -0- Cost Allocation -0- -0- 15,541 Airport 0 u M Fund Salaries 22,854 53,052 90,494 Materials and Supplies 15-009 Office Supplies -0- 1,000 500 15-010 Minor Equipment -0- 900 300 15-011 Cleaning Supplies 1,483 2,600 6,000 15-012 Chemicals - -0- -0- 1,000 15-024 Signs -0- -0- 1,500 Total 1,483 4,500 9,300 Contractual Services 20-040 Advertising -0- -0- -0- 20-041 Clothing Allowance -0- 400 1,x00 20-044 Publications and Dues -0- 450 600 20-048 Travel and Training 313 835 3,000 20-051 Professional Services -0- 4,100 500 20-052 Audit Expense , -0- -0- 5,000 20-054 Contract Services -0- 37,000 58,310 20-063 Telephone Expense 948 1,300 1,800 20-064 Utilities 5,780 16,500 51,500 20-065 Insurance -Vehicles and Buildings -0- 4,880 2,550 20-066 Insurance -Health -0- 1,764 3,430 20-067 Insurance -Self -0- 215 300 20-068 Pension Contributions -Employer -0- 550 2,252 20-069 Pension Contributions -Employee -0- 260 -0- 20-072 Social Security -0- 3,200 5,066 20-080 Buildings and Grounds Maintenance 16,153 13,500 26,200 20-081 Office Machine Maintenance -0- -0- 100 20-082 Radio Maintenance 44 150 200 20-083 Vehicle and Equipment Maintenance 758 1,700 5.000 20-100 Miscellaneous Expense 676 600 1,000 20-071 Unemployment Insurance Taxes 1,401 -0- 1,000 Lighting Equipment Maintenance -0- 250 1,000 Total 26,073 87.654 170,208 Other 35-102 Interest Expense -0- -0- 60,000 99-000 Capital Outlay -0- 9,620 20,100 Total -0- 9,620 80,100 _ Grand Total $ 50,410 $ 154.826 $ 350,102 r - f 33 AIRPORT OPERATIONS AND MAINTENANCE FUND REVENUE AND EXPENDITURE DETAIL (CONT.) 1981 PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 Airport Manager 1 1 $ 18,150 Assistant Airport Manager 0 - 1 16,240 Supervisor of Custodians 0 1 12,204 Building Custodians 4 2 16,041 Building Custodian/Groundskeeper 0 1 7,768 Part-time Groundskeeper 0 0 2,000 Overtime 2,250 Total 5 6 $ 52,738 $ 74,653 EXPLANATION AND PERFORMANCE DATA The Airport Operations and Maintenance Fund is established to pay reasonable and necessary monthly expenses of operating, repairing, and maintaining the airport. It is funded through the Airport Fund. 20-054 Contract Services --Includes $48,100 for policemen hired for security checks on passengers. The remainder is for snow and ice removal contracts. 35-102 Interest Expense --Reflects amount of interest to be paid general fund for loan (interest rate 10%). Principal payments on this loan will not be made this year. 99-000 Capital Outlay --Includes the following items: Security Screen $ 2,500 Beeper 400 Display Cases - Advertising 10,000 Partitions for manager's office 1,200 Landscaping 6,000 $20,100 9. Y - ; 34 AIRPORT REVENUE BOND FUND 31 1979 1980 1981 Cash Balance -Beginning of Year $ -0- $ 29,123 $ 74,265 Receipts: Transfer from Airport Fund 50,086 87,068 70,332 Expenditures: Interest 20,963 41,926 41,926 Cash Balance -End of Year $ 29,123 $ 74.265 $ 102,671 The Airport Revenue Bond Fund is established for the purpose of providing funds for the payment of the principal, interest, and Agents fees for the 1979 Airport Revenue Bond issue AIRPORT DEPRECIATION FUND 32 1979 1980 1981 Cash Balance -Beginning of Year $ -0- $ -0- $ 7,008 Receipts: Transfer from Airport Fund -0- 7,008 7,498 Cash Balance -End of Year $ -0- $ 7,008 $ 14,506 The Airport Depreciation Fund is established to defray the cost of needed replacements. Deposits into this fund are to be two percent of the gross revenues of the Airport Fund. I f. s I I I I I I1 I I I PUBLIC WORKS FUND REVENUES 1981 Budget 03-3 302-0 Property Taxes 320-3 CETA Grants 321-4 State Highway Maintenance Grant 322-1 State Turnback 323-1 Revenue Sharing 332-1 Construction Other Departments 332-2 Payments by Property Owners 332-3 Shop Charges 332-5 Miscellaneous 350-6 Interest 355 Sale of Equipment Total Transfers 35 Actual 1979 . Estimated 1980 Budget 1981 $ 154,099 $ 170,300 $ 187,200 -0- -0- -0- 146,944 -0- -0- 732,883 790,000 847,000 308,700 156,140 -0- 24,579 90,000 236,100 65,470 20,000 20,000 352,651 401,500 457,500 172 1,600 200 31,802 31,000 35,000 5,560 -0- 6,000 1,8 2,860 1,660,540 1,789,000 380 Revenue --Other Funds -0- -0- -0- 380-1 General Fund (B & G)* 92,524 103,300 26,766 380-4 Water and Sewer -0- -0- -0- 380-6 Airport -0- -0- -0- Total 92,524 103,300 26,766 Grand Total Revenue $ 1,915,384 $ 1,763,840 $ 1,815,766 FUND BALANCE PROJECTION Fund Balance per 12-31-79 Audit Add: Estimated Revenue 1980 Total Resources: 1980 Deduct: Estimated Expenditures 1980 Estimated Balance, December 31, 1980 Add: Estimated Revenue, 1981 Total Resources: 1981 Deduct: Estimated Expenditures 1981 Estimated Balance, December 31, 1981 Memo: 1980 Expenditures $ 374,016 1,763,840 2,137,856 1,758,460 379,396 1,815,766 2,1 5,162 2,034,169 $ 160,993 Street $ 1,150,783 Buildings and Grnds. 85,750 Shop 462,927 Water & Sewer Easements 59,000 For Street ROW Total 1,758,460 Memo: 1979 Expenditures - Street $ 1,088,946 Shop 408,495 Buildings and Grnds. 92,815 Total $ 1,590,256 *Memo: As of January 1981, Buildings and Grounds Department will become a section of Administration in General Fund. As of April 1, two employees of this department will be transferred into the Street Department for right of way mowing. General Fund will transfer funds to pay these employee's costs for this year only. .1 7 36 PUBLIC WORKS FUND -DETAIL 1981 BUDGET - MAJOR OBJECTS SUMMARY Personnel Materials Contractual Capital Totals and _ Salaries Supplies Services Outlay Street $ 500,494 $ 450,693 $ 756,193 $ 86,270 $1,793,650 Shop 141,690 383,208 36,631 5,500 567,029 Total 642,184 833,991 X24 91.770 ,360,6/9 LessRevenue Sharing 326,110 -0- -0- -0- 326.110 Totals $ 316,074 $ 833,901 $ 792,824 S 91,770 $2,034,569 4 i! • rt • i. :, 1 .4. 37 PUBLIC WORKS FUND -DETAIL STREET DEPARTMENT 03-4-75 Actual 1979 Estimated 1980 Budget 1981 Personnel Salaries 10-001 Salaries s a� $ 317,320 $ 339,782 $ 412,381 10-002 Cost Allocation 88,155 117,762 87,613 10-004 Extra Services -0- -0- -0- 10-005 Land Agent -0- 500 500 Less Revenue Sharing -0- 84,630 254,366 Public Works Fund Salaries _ 405,475 373,414 24 Materials and Supplies 15-009 Office Supplies 631 850 407 15-010 Minor Equipment 2,120 3,500 2,092 15-011 Cleaning Supplies 202 493 400 15-012 Chemicals 7,789 7,540 9,150 15-021 Hot Mix, Asphalt, Oil and Gravel 312,504 282,000 339,583 15-024 Signs -0- -0- -0- 15-025 Construction Materials, 8,086 38,864 37,748 15-026 Street Cleaning Material -0- 300 300 15-030 Gas and Cil -0- 22,500 25,875 15-031 Diesel Fuel 11,141 32,253 32,500 15-036 Safety Devices 3,363 4,000 2,638 Total - 345,836 392,300. 450,693 Contractual Services 20-040 Advertising 102 100 150 20-041 Clothing -Personal Protective Equipment -0-. -0- 3,810 20-044 Publications and Dues 30 150 150 20-048 Travel and Training 178 800 2,000 20-050 Data Processing 457 2,660 2,660 20-051 Professional Services 7,581 12,293 9,000 20-052 Audit Expense 6,000 8,000 8,000 20-054 Contract Services u. 44,557 106,362 422,118 20-063 Telephone Expense 1,153 1,950 2,300 20-064 Utilities 51,279 60,000 76,800 20-065 Insurance -Vehicles and Buildings 30,885 10,000 12,000 20-066 Insurance -Health - -0- 11,000 14,211 20-067 Insurance -Self -0- -0- 5,000 20-068 Pension Contribution -Employer 14,985 16,609 19,599 20-069 Pension Contribution -Employee -0- -0- -0- 20-071 Unemployment Insurance Tax 679 -0- 100 20-072 Social Security Taxes 19,452 24,427 27,684 20-080 Buildings and Grounds Maint. 23 2,300 3,000 20-081 Office Machine Maintenance 63 100 125 20-082 Radio Maintenance ' 111 1,150 1,000 20-083 Vehicle and Equipment Maintenance 111,658 88,581 108,200 20-088 Transfers -MUD -CD Payment 36,786 36,786 36,786 20-100 Miscellaneous Expense 1,241 1,000 1,500 Total 327,220 384,268 756,193 99-000 Capital -Miscellaneous 10,415 801 86,270 Grand Total $ 1,088,946 $ 1,150,783 $ 1,539,284 P1 I I I •. .Iii 11 4 •- II 10-001 10-002 15-012 15-021 T PUBLIC WORKS FUND -DETAIL STREET DEPARTMENT (CONT.) 03-3-75 PERSONNEL SCHEDULE Number of Employees Amount j. 1980 1981 1980 1931 Street Superintendent 1 1 $ 25,103 Assistant Street Superintendent Engineering 1 1 17,734 Assistant Street Superintendent Operations 1 1 16,734 Construction and Maint. Foremen 5 5 75,035 Heavy Equipment Operator 6 6 77,825 Light Equipment Operator 4 4 68,914 Light Equipment Operator (Part-time) mowing 10,790 General Maintenance Person 9 9 78,595 Engineering Aide 1 1 10,623 Overtime and Part-time Engineering Aide 23,878 Part -Time summer Mowing Help 7,000 Sub -Total 412,391 Cost Allocation 87,613 Land Agent 500 Total 28 2! $482,21ff S 500.494 EXPLANATION The Street Department is responsible for all street maintenance which includes street construction (by City forces or contracted), reconstruction overlay, slurry sealinc, patching paved streets, grading unpaved streets, and snow and ice removal. In addition, the department is responsible for cleaning borrow ditches, catch -basins, drainage tile, and storm drainage system maintenance. Salaries and Wages --Includes the same personnel contingent as 1980 with the addition of part-time mowing persornel for right-of-way maintenance during the summer. Cost Allocation --Represents 21.22% of budgeted salaries to be transfered to the General Fund to offset direct anc indirect cost of services of General Fund departments and divisions. Chemicals --Includes funds for snow and ice control. Hot Mix, Asphalt, Oil and Gravel --Includes funds for the overlay and slurry seal programs. 1981 Street Overlay Program The following list of streets is subject to the affirmative recommendation of the Street Committee of the City Board and final approval by the full Board of Directors. Street From -To Estimated Materials Cost Shakespeare Dr. Hwy. 71 - Parking Lot $ 4,069 Leroy Pond Razorback Rd. - California 10,272 Mt. Comfort Rd. Deane Soloman - Woodlark 15,435 Deane St. Garland - Porter Rd. 36,816 This street is also subject to review and possible inclusion in the Community Development street improvement program. • Y •, „� Ji Vim.} • PUBLIC WORKS FUND -DETAIL STREET DEPARTMENT (CONT.) 03-4-75 1981 Street Overlay Program Cont. Street From -To Estimated Materials Cost ' Inwcod Hwy. 265 - Whipoorwill $ 11,733 Buchanan Stone - School Parking 2,034 Harmon California - School Parking 1,982 Wood Huntsville - Barton 1,877 Crest Lane Pollard - Cleburn 1,904 I Walnut E. Maple - Johnson St. 4,459 Windy Hill Juneway - Sheridan 4,979 Sheridan Overcrest - Peel 5,396 Winbiugh Austin - Dead End 2,895 ' Poplar Greer. Acres - Greenvalley 7,641 18th Street Ashwood - Hwy. 16 2,555 Ashwood 18th - Cato Springs Rd 9,807 Stone Delaware - Buchanan 7,457 S. Locust Archibald Yell - 150' South 1,147 IS. College Nineth - 650' South 4,979 Alley Maple - Douglas 1,590 Total $ 139,027 ' 1981 Slurry Seal Program This list of streets is subject to the affirmative recommendation of the Street Committee of the City Board and final approval by the ' full Board of Directors. • Vandeventer Holly - Lawson $ 490 Vandeventer North - Patrica 533 Oakcliff Stagecoach - Elizabeth 2,333 ' Whippoorwill Lane Hwv. 265 - Inwood Lane 1,867 E. Lakeside Kings Cr. - Hwy. 45 1,000 E. Jackson N. Jackcou - Hwy. 45 967 Lawson Garland - Dead End 445 ' Northwiew Crest - Eastwood 356 Beechwood 18th - Hwy. 62 3,867 Hickory Garland - Oakland 533 Harold Stubblefield - Loxley 1,467 Rolling Hills Hwy. 71 - Old Missouri 6,578 ' Prospect Park - Gregg 2,333 Sycamore Garland - Leverette 1,156 Retecca Olive - Hwv. 71 1,600 Missouri Way Oklahoma Way - Dogwood Lane 978 ' Oklahoma Way Fletcher - Missouri Way 1,245 Dogwood Lane Lafayette - Missouri Way 1,200 Lafayette Mission - Dogwood 356 Fletcher Oklahoma Way - Lafayette 3,133 N. Crest Dead End - Rockwood 1,067 S. Crest Rockwood - Dead End 1,467 Hendrix Garland - Stephens 1,333 Addington N. Maxwell - S. Maxwell 267 Maxwell Garland - Garland - 2,267 West Berry Sang - Lonnie Ave. 1,156 ' Total a 39,994 1 1 1 I S. I. j vj- PUBLIC WORKS FUND -DETAIL STREET DEPARTMENT (CONT.) 03-4-75 15-021 Hot Mix, Asphalt, Oil and Gravel Cont. Chips and Grit-- For Snow and Ice Control $ 3,000 SB-2 and Base Material 6,000 Cold Mix --For Patching _ 6,000 Hot Mix --Minor Repairs 6,000 Total $ 21,000 OTHER PROJECTS Maple and Vandeventer Intersection Widen and straighten intersection $ 9,168 Dickson Street From Highland to Locust and Rollston Sidewalk, repair street lights, and conduit placement 4,350 Appleby Road SB-2 and Topsoil in connection with sidewalk project 115 North Jackson Reconstruction 10,141 Rosemont From Elizabeth - Centerwood Reconstruction and Drainage 16,737 North Lakeside From East Jackson to East Lakeside Reconstruction 9,676 Mt. Comfort Rd. Contingencies for Box Culvert Extension 303 Sang Ave. and Old Farmington Rd at Hwy. 62 W. Complete curbing and asphalt work after highway widening 3,097 Pump Station Rd. From East Terminal cul-de-sac west 2,640' New Construction 85,975 Total $139,562 Grand Total Account 15-021 $339,583 15-024 Signs Primarily includes safety devices for maintenance and construction projects. $ -0- ' These items have been budgeted in Account 15-036 and Account 20-041 for 1981. 20-054 Contract Services Miscellaneous Projects $ 6,000 Maple and Vandeventer 13,293 Dickson Street 20,621 Appleby Rd. 4,564 Rosemont 13,461 North Jackson 24,444 North Lakeside 2,880 Sang and Old Farmington 1,700 Mt. Comfort 2,313 Pump Station Rd. (an Industrial Park project) 27,602 North and Garland 58,000 North and Gregg 130,840 Lake Fayetteville Park Work 28,000 CEC Parking Lots 85,000 Clear Zone Airport Project 3,400 Total Account 20-054 $422,118 99-000 Capital Miscellaneous Capital $ 2,770 Replace 3/4 ton Pickup 8,500 Replace 2 or 3 truck chassis depending on size and price. 75,000 Total Account 99-000 86,270 40 i i i f •4 • • T :' r, 41 PUBLIC WORKS FUND -DETAIL ' SHOP DEPARTMENT 03-4-78 Actual 1979 Estimated 1980 Budget 1981 I Personnel Salaries 10-001 Personnel Salaries $ 78,497 $ 96,070 $ 116,887 10-002 Cost Allocation -0- -0- 24.803 Less Revenue Sharing -0-. -0- 71,744 Public Works Fund Salaries —78,497 96,070 69,946 ' Materials and Supplies 15-009 Office Supplies and Printing 798 155 700 15-010 Minor Equipment 437 '132 150 15-011 Cleaning Supplies 1,453 1,800 2,070 ' 15-012 Chemicals -0- -0- -0- 15-030 Gas and Oil 122,004 132,740 159,288 15-031 Diesel Fuel 14,861 44,487 45,000 15-033 Tires and Tubes 31,843 44,204 45,000 15-035 Parts and Accessories 135,537 119,265 131,000 ' 15-038 Inventory -Discount -0- -0- -0- Total 306,933 342,783 383,208 Contractual Services ' 20-040 Advertising -0- -0- -0- 20-041 Personal Protective Equipment -0- -0- 300 20-044 Publications and Dues -0- -0- -0- 20-048 Travel and Training -0- -0- -0- 20-050 Data Processing -0- -0- 400 ' 20-052 Audit Expense -0- -0- -0- 20-054 Contract Services -0- -0- -0- 20-063 Telephone Expense 1,537 2,082 1,300 20-064 Utilities 6,605 6,671 8,539 ' 20-065 Insurance -Vehicles and Buildings -0- -0- 400 20-066 Insurance -Health -0- -0- 3,920 20-067 Insurance -Self -0- -0- -0- 20-068 Pension Contribution -Employer -0- -0- 4,278 20-069 Pension Contribution -Employee -0- -0- -0- ' 20-072 Social Security Taxes 4,818 5,889 7,928 20-080 Buildings and Grounds Maintenance 2,357 3,299 3,000 20-081 Office Machine Maintenance -0- -0- -0- 20-082 Radio Maintenance 18 206 200 20-083 Vehicle and Equipment Maintenance 2,600 4,927 5,666 20-100 Miscellaneous Expense 505 1,000 700 Total 18,440 24,074 _76.631 99-000 Capital -Miscellaneous 4,625 -0- 5,500 ' Grand Total $ 408,495 $ 462,927 $ 495.2R5 ' PERSONNEL SCHEDULE Number of Employees Amount 1980 1981 1980 1981 ' Shop Superintendent 1 1 $ 16,424 Warehouse Manager 1 1 13,020 Automotive Mechanic 6 6 74,443 Overtime 13,000 ' Total 8 $105,359 11t 6,887 EXPLANATION AND PERFORMANCE DATA The city shop is responsible for the maintenance and upkeep of all city vehicles. The shop has experienced difficulty in the past and is estimated to ' operate this year at a $109,129 loss. The Board has asked to review the results after six months of the following actions: a consultant will be employed to review our shop and make recommendations as to improving our shop versus contracting work out; shop inventory is to be revised to establish better controls, accounting methods, and responsibilities.