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HomeMy WebLinkAbout119-81 RESOLUTIONRESOLUTION NO. itigCRQIILME An_ 9- 1 A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH McCLELLAND CONSULTING ENGINEERS, INC. FOR ENGINEERING SERVICES NECESSARY TO CONVERT THE AUTOMOBILE PARKING LOT AT THE OLD AIRPORT TERMINAL BUILDING INTO PARKING FACILITIES FOR LIGHT AIRCRAFT. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Mayor and City Clerk are hereby authorized and directed to execute a contract with McClelland Consulting Engineers, Inc. for engineering services necessary to convert the automobile parking lot at the Old Airport Terminal Building into parking facilities forlight aircraft. A copy of the contract authorized for execution is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 1981. i.• `ATTEST: '.1 Gam! CITY CLERK day of ,O2ctd?tLc _. APPROVED: • 14.01 AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT, by and between the CITY OF FAYETTEVILLE, ARKANSAS, hereinafter referred to as the OWNER, and McCLELLAND CONSULTING ENGINEERS, INC., Fayetteville, Arkansas, hereinafter referred to as the ENGINEER. The OWNER desires to related appurtenances at the Field, situated in the City Arkansas, and the Engineer services required for same. WITNESSETH: construct a light aircraft parking apron and Fayetteville Municipal Airport, known as Drake of Fayetteville, Washington County, State of agrees to perform the professional engineering That for and in consideration of the mutual covenants and agreements between the parties hereto, it is hereby agreed: SECTION A - ENGINEERING SERVICES That the ENGINEER shall furnish basic engineering services as follows: 1. Conduct field surveys as 'necessary to obtain basicinformation to be used in design of the project as described in Exhibit "A" attached hereto and made a part hereof. 2. Coordinate activities with representatives of SW Electric Power Company, the Airport Manager and other City of Fayetteville officials as necessary and appropriate to complete the work. 3. Design pavement, drainage and lighting systems to accommodate the needs of the project. 4. Prepare plans and specifications for use by bidders and by the contractor selected to perform the construction work. 5. Formulate construction cost estimates for all proposed developments associated with the work, said estimates being related to the proposed schedule of development and based upon forecasted construction costs. 14.02 6. Prior to the advertisement for bids, the ENGINEER will provide no more than four (4) copies of detailed plans, specifications, and contract documents for approval and use by the OWNER. The cost of such plans, specifications, and contract documents shall be included in the basic compensation paid to the ENGINEER. 7. The ENGINEER willfurnish additional copies of plans, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge for the actual cost of such copies. Original documents, tracings, and the like, except those previously owned by the ENGINEER, are and shall remain the property of the OWNER. 8. The plans prepared by the ENGINEER under the provisions of Section A shall be in sufficient detail to permit the actual location of the proposed improvements on the ground, and shall be sufficient for the bidders to formulate intelligent bids for construction of every detail of the project. 9. The ENGINEER will commence the work within ten (10) days from execution of this contract, and will have Plans and Specifications completed, ready for advertising and receiving bids within thirty (30) calendar days therefrom. 10. The Engineer further agrees to obtain and maintain at the ENGINEER'S expense, such insurance as will protect him and the OWNER from claims under the Workman's Compensation Act and from all claims for bodily injury, death, or property damage which may arise from the negligent performance by the ENGINEER or by the ENGINEER'S employees, of the ENGINEER'S functions and services required under this Agreement, such insurance being that normally covered by General Liability and Public Liability/Property Damage Insurance. 11. The ENGINEER will attend the bid opening and tabulate the bid proposals, make an analysis of the bids, and make recommendations for awarding contracts for construction. 12. The ENGINEER will interpret the intent of the plans and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the performance by any contractor. 13. The ENGINEER will provide horizontal and vertical control for all structures in the form of bench marks or reference points to be used by the contractor in performing the construction. (2) 14.03 14. The ENGINEER will provide general construction observation of in the as be the work of the contractors as construction progresses. order to maintain control during the construction phase, ENGINEER will perform such laboratory and/or field tests deemed . necessary. The extent of such testing will determined by conference with the Owner. 15. The ENGINEER will provide the OWNER with three (3) sets of "AS -BUILT" prints at no additional cost to the OWNER. 16. The ENGINEER will be available to furnish engineering service and consultations necessary to correct all unforeseen project operating difficulties for a period of one year after the date of final inspection and acceptance of the facility by the OWNER. SECTION B - COMPENSATION FOR ENGINEERING SERVICES That the OWNER shall compensate the ENGINEER for engineering services based upon the following schedule: DETAILED PLANNING & DESIGN: For all services described in section A, Paragraphs 1 through 8, the sum of twenty two hundred dollars ($2,200.00). Compensation for Paragraphs 1 through 8 will be due and payable upon completion of the detailed plans and specifications and approval of same by the OWNER. GENERAL CONSTRUCTION OBSERVATION: For the performance of services in Section A, Paragraphs 11 through 16, except construction control testing in the field and laboratory, the sum of thirteen hundred dollars ($1,300.00). For field and laboratory controls of concrete and soils work during the construction phase, the following schedule will apply: Concrete compressive testing, per cylinder (min. of 3 per trip) Proctor curve determination Density testing (min. of 3 per trip) $ 10.00 each 90.00 each 13.50 each It is hereby agreed that the costs for all tests which fail to meet the construction specification requirements shall be borne by the contractor. Compensation for services performed under Section A, Paragraphs 11 through 16, shall be due and payable in monthly installments, based upon the monthly estimate prepared to pay the construction contractors, the final (3) 14.04 incremental amount to be payable upon completion and final acceptance of the construction work. Compensation for field and laboratory construction control testing shall be due and payable on a monthly basis, after -submission of reports of testing performed during each month. The estimated cost for field and laboratory testing is $350.00. This amount shall not be exceeded without the prior approval of the OWNER. SECTION C - ADDITIONAL ENGINEERING SERVICES The OWNER may wish to increase the engineering services herein to include those needed for additional construction work, additional surveys, legal descriptions, overtime engineering, or any services not specifically included in the scope of this contract. In such event, it is mutually agreed that compensation for such services shall be determined by the following hourly schedule: FIELD PERSONNEL: Supervisor $30.00/hour Three-man party (Surveying) 46.00/hour Two-man party 35.00/hour ENGINEERING: Principal or Officer of Firm Project Coordinator Project Engineer Engineering Aide/Inspector DRAFTSMAN: Senior Draftsman Junior Draftsman OFFICE PERSONNEL: Secretarial / Clerical $70.00/hour 50.00/hour 40.00/hour 37.50/hour $28.00/hour 20.00/hour $18.00/hour No additional engineering services shall be provided without the prior written approval of the OWNER. (4) 141 • • 14.05 SECTION D - TERMINATION In the event the ENGINEER, due to causes beyond his control, shall become unable to complete the contract provisions herein, the OWNER, after receipt of written notification from the ENGINEER, may void the contract and employ another engineer to complete the work. In such event, all notes, calculations, drawings, specifications and all other data developed and accumulated by the ENGINEER pertaining to the work hereunder shall be released to the OWNER for the OWNER'S disposition. Compensation due the ENGINEER will be determined by hourly rates established in Section B, hereunder. In the event the ENGINEER shall breach the contract hereunder, shall fail to perform the delineated tasks hereunder, or shall not perform the contract in a manner suitable to the OWNER, the OWNER may terminate this contract by written notice, effective at the time of receipt of notice by the ENGINEER. In such event, all notes, calculations, drawings, specifications and all other data developed and accumulated by the ENGINEER pertaining to the work hereunder shall be • released to the OWNER for the OWNER's disposition. Compensation due the ENGINEER under any one of the circumstances stated will be determined by the unit prices established in Section C, hereunder, with the added provision that such compensation shall not exceed the arithmetic difference between the contract price hereunder and the total monies actually to be paid another engineer. who has been employed to complete the work. It is expressly agreed that the basis for this contract lies in the mutual confidence existing between the OWNER and the ENGINEER. Therefore, it is the intent that this contract shall be continued and consummated by the parties hereto. The termination paragraphs herein are provided in the unlikely event such described conditions should occur. ACCESS TO RECORDS: The ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance of work under this Agreement in accordance with accepted professional practice, appropriate accounting procedures and practices, and applicable regulations procedures and practices, and applicable regulations and guidelines. The OWNER, or their duly authorized representative shall have access to such books, records, documents and other evidence for the purpose of inspection, audit and copying. The ENGINEER will provide proper facilities for such access and inspection. This agreement shall insure to the benefits of and be binding upon the legal representative and successors of the parties respectively and shall become effective upon execution. (5) 14.06 IN WITNESS WHEREOF; the parties hereto have executed, or caused to be executed by their duly authorized officials, this AGREEMENT in duplicate. Y 4'! ` `r >ATTEST!l t C• Type Name Vivian Koettel Title City Clerk Date /0D,c, /• / 9e1 OWNER: By Type Nam John Todd Title Mayor Date !Ott_ / /'Cf./ (SEAL) ENGINEER: ATTEST: McCLELLAND CONSUL •ING FyNGINEERS, INC. BY,/I"kiaA•.,v.Ck .//]C�inrlt'. B aI Type Name Maurice A. McClelland Title Secretary -Treasurer Date %!'G T pe Name J. E. McClelland (6) Title President Date Lit 27 /yr 14.07 EXHIBIT "A" Description of Project Improvements This project involves converting the automobile parking lot immediately west of the old terminal building into a light aircraft parking area. Specifically, the following improvements are proposed: 1. Removal of certain above grade improvements including a perimeter cable fence, gas lights, parking gates, and wooden guard posts. Relocation of four existing light poles with fixtures. 3. Replacement of overhead electrical service to old terminal building with a new underground service. 4. Relocation of a portion of the existing 4 -foot chain link fence and installation of new fence as required to enclose the new parking area. 5. Removal and paving of curbed islands within the parking area. 6. Construction of a new 30 foot wide taxiway from the existing apron to the new parking area. 7. Installation of aircraft tie -downs. 8. Installation of storm drainage pipe and inlets along the existing drainage ditch east of the parking area. • • • RESOLUTION NO. //, d A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH McCLELLAND CONSULTING ENGINEERS, INC. FOR ENGINEERING SERVICES NECESSARY TO CONVERT THE AUTOMOBILE PARKING LOT AT THE OLD AIRPORT TERMINAL BUILDING INTO PARKING FACILITIES FOR LIGHT AIRCRAFT. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Mayor and City Clerk are hereby authorized and directed to execute a contract with McClelland Consulting Engineers, Inc. for engineering services necessary to convert the automobile parking lot at the Old Airport Terminal Building into parking facilities for light aircraft. A copy of the contract authorized for execution is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this / day of 1981. 7 ti ,a;.liTTES,I % Alt;spetat 41410 ,,� `� ;. APPROVED: CEMENTCATIEuse ,Eizz. � il ii State of &i City Fayetteville .# S ail FF Ir Vivfat Kaattet. City C.d1EriS 'vaco. -ds• for the and E'.'.Qh re by CertiF t.hy Eyei','`i 2:12, do here tat a annexed ox fsregoin^ i5 of record in my office and the S;i ;23 3p. pear in Ordinance & Resolutionbeo.. k Viitne^.s my Band . d seal this l' lay of 19 City Clerk and Ex -Officio Recorder 41, T4 , • Cf.• • AGREEMENT FOR ENGINEERING SERVICES • • THIS AGREEMENT, by and between the CITY OF FAYETTEVILLE, ARKANSAS, hereinafter referred to as the OWNER, and McCLELLAND CONSULTING ENGINEERS, INC., Fayetteville, Arkansas, hereinafter referred to as the ENGINEER. The OWNER desires to related appurtenances at the Field, situated in the City Arkansas, and the Engineer services required for same. construct a light aircraft parking apron and Fayetteville Municipal Airport, known as Drake of Fayetteville, Washington County, State of agrees to perform the professional engineering WITNESSETH: That for and in consideration of the mutual covenants and agreements between the parties hereto, it is hereby agreed: SECTION A - ENGINEERING SERVICES That the ENGINEER shall furnish basic engineering services as follows: 1. Conduct field surveys as necessary to obtain basic information to be used in design of the project as described in Exhibit "A" attached hereto and made a part hereof. 2. Coordinate activities with representatives of SW Electric Power Company, the Airport Manager and other City of Fayetteville officials as necessary and appropriate to complete the work. 3. Design pavement, drainage and lighting systems to accommodate the needs of the project. 4. Prepare plans and specifications for use by bidders and by the contractor selected to perform the construction work. 5. Formulate construction cost estimates for all proposed developments associated with the work, said estimates being related to the proposed schedule of development and based upon forecasted construction costs. r • • 6. Prior to the advertisement for bids, the ENGINEER will provide no more than four (4) copies of detailed plans, specifications, and contract documents for approval and use by the OWNER. The cost of such plans, specifications, and contract documents shall be included in the basic compensation paid to the ENGINEER. 7. The ENGINEER will furnish additional copies of plans, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge for the actual cost of such copies. Original documents, tracings, and the like, except those previously owned by the ENGINEER, are and shall remain the property of the OWNER. 8. The plans prepared by the ENGINEER under the provisions of Section A shall be in sufficient detail to permit the actual location of the proposed improvements on the ground, and shall be sufficient for the bidders to formulate intelligent bids for construction of every detail of the project. 9. The ENGINEER will commence the work within ten (10) days from execution of this contract, and will have Plans and Specifications completed, ready for advertising and receiving bids within thirty (30) calendar days therefrom. 10. The Engineer further agrees to obtain and maintain at the ENGINEER'S expense, such insurance as will protect him and the OWNER from claims under the Workman's Compensation Act and from all claims for bodily injury, death, or property damage which may arise from the negligent performance by the ENGINEER or by the ENGINEER'S employees, of the ENGINEER'S functions and services required under this Agreement, such insurance being that normally covered by General Liability and Public Liability/Property Damage Insurance. 11. The ENGINEER will attend the bid opening and tabulate the bid proposals, make an analysis of the bids, and make recommendations for awarding contracts for construction. 12. The ENGINEER will interpret the intent of the plans and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the performance by any contractor. 13. The ENGINEER will provide horizontal and vertical control for all structures in the form of bench marks or reference points to be used by the contractor in performing the construction. (2) • • 14. The ENGINEER will provide general construction observation of the work of the contractors as construction progresses. In order to maintain control during the construction phase, the ENGINEER will perform such laboratory and/or field tests as deemed necessary. The extent of such testing will be determined by conference with the Owner. 15. The ENGINEER will provide the OWNER with three (3) "AS -BUILT" prints at no additional cost to the OWNER. 16. The ENGINEER will be available to furnish engineering service and consultations necessary to correct all unforeseen project operating difficulties for a period of one year after the date of final inspection and acceptance of the facility by the OWNER. sets of SECTION B - COMPENSATION FOR ENGINEERING SERVICES • That the OWNER shall compensate the ENGINEER for engineering services based upon the following schedule: DETAILED PLANNING & DESIGN: For all services described in section A, Paragraphs 1 through 8, the sum of twenty two hundred dollars ($2,200.00). Compensation for Paragraphs 1 through 8 will be due and payable upon completion of the detailed plans and specifications and approval of same by the OWNER. GENERAL CONSTRUCTION OBSERVATION: For the performance of services in Section A, Paragraphs 11 through 16, except construction control testing in the field and laboratory, the sum of thirteen hundred dollars ($1,300.00). For field and laboratory controls of concrete and soils work during the construction phase, the following schedule will apply: Concrete compressive testing, per cylinder (min. of 3 per trip) Proctor curve determination Density testing (min. of 3 per trip) $ 10.00 each 90.00 each 13.50 each It is hereby agreed that the costs for all tests which fail to meet the construction specification requirements shall be borne by the contractor. Compensation for services performed under Section A, Paragraphs 11 through 16, shall be due and payable in monthly installments, based upon the monthly estimate prepared to pay the construction contractors, the final (3) • • incremental amount to be payable upon completion and final acceptance of the construction work. Compensation for field and laboratory construction control testing shall be due and payable on a monthly basis, after submission of reports of testing performed during each month. The estimated cost for field and laboratory testing is $350.00. This amount shall not be exceeded without the prior approval of the OWNER. SECTION C - ADDITIONAL ENGINEERING SERVICES The OWNER may wish to increase the engineering services herein to include those needed for additional construction work, additional surveys, legal descriptions, overtime engineering, or any services not specifically included in the scope of this contract. In such event, it is mutually agreed that compensation for such services shall be determined by the following hourly schedule: FIELD PERSONNEL: Supervisor Three-man party (Surveying) Two-man party ENGINEERING: Principal or Officer of Firm Project Coordinator Project Engineer Engineering Aide/Inspector DRAFTSMAN: Senior Draftsman Junior Draftsman OFFICE PERSONNEL: Secretarial/Clerical $30.00/hour 46.00/hour 35.00/hour $70.00/hour 50.00/hour 40.00/hour 37.50/hour $28.00/hour 20.00/hour $18.00/hour No additional engineering services shall be provided without the prior written approval of the OWNER. (4) -r_ • • • SECTION D - TERMINATION In the event the ENGINEER, due to causes beyond his control, shall become unable to complete the contract provisions herein, the OWNER, after receipt of written notification from the ENGINEER, may void the contract and employ another engineer to complete the work. In such event, all notes, calculations, drawings, specifications and all other data developed and accumulated by the ENGINEER pertaining to the work hereunder shall be released to the OWNER for the OWNER'S disposition. Compensation due the ENGINEER will be determined by hourly rates established in Section B, hereunder. In the event the ENGINEER shall breach the contract hereunder, shall fail to perform the delineated tasks hereunder, or shall not perform the contract in a manner suitable to the OWNER, the OWNER may terminate this contract by written notice, effective at the time of receipt of notice by the ENGINEER. In such event, all notes, calculations, drawings, specifications and all other data developed and accumulated by the ENGINEER pertaining to the work hereundershall be released to the OWNER for the OWNER's disposition. Compensation due the ENGINEER under ' any one of the circumstances stated will be determined by the unit prices established in Section C, hereunder, with the added provision that such compensation shall not exceed the arithmetic difference between the contract price hereunder and the total monies actually to be paid another engineer who has been employed to complete the work. It is expressly agreed that the basis for this contract lies in the mutual confidence existing between the OWNER and the ENGINEER. Therefore, it is the intent that this contract shall be continued and consummated by the parties hereto. The termination paragraphs herein are provided in the unlikely event such described conditions should occur. ACCESS TO RECORDS: The ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance of work under this Agreement in accordance with accepted professional practice, appropriate accounting procedures and practices, and applicable regulations procedures and practices, and applicable regulations and guidelines. The OWNER, or their duly authorized representative shall have access to such books, records, documents and other evidence for the purpose of inspection, audit and copying. The ENGINEER will provide proper facilities for such access and inspection. This agreement shall insure to the benefits of and be binding upon the legal representative and successors of the parties respectively and shall become effective upon execution. (5) • • • • 4 • IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this AGREEMENT in duplicate. (SEAL) ATTEST.: : Type 'Name; Vivian Koettel . 1._o, City Clerk Title Date 12-1-81 ( SIAL )Y -'s. ATTESTi c OWNER: CITY OF Jt! ET EVILLE By Type N Title e John Todd Mayor Date 12-1-81 ENGINEER: McCLELLAND CONSULTING NGINEERS, INC. 4 Type Name Maurice A. McClelland Title Secretary -Treasurer Date 7/44, /7 /192/ T . pe Name J. E. McClelland (6) • Title President Date . • �' • EXHIBIT "A" Description of Project Improvements • • This project involves converting the automobile parking lot immediately west of the old terminal building into a light aircraft parking area Specifically, the following improvements are proposed: 1. Removal of certain above grade improvements including a perimeter cable fence, gas lights, parking gates, and wooden guard posts. 2. Relocation of four existing light poles with fixtures. 3. Replacement of overhead electrical service to old terminal building with a new underground service. 4. Relocation of a portion of the existing 4 -foot chain link fence and installation of new fence as required to enclose the new parking area. 5. Removal and paving of curbed islands within the parking area. 6. Construction of a new 30 foot wide taxiway from the existing apron to the new parking area. 7. Installation of aircraft tie -downs. 8. Installation of storm drainage pipe and inlets along the existing drainage ditch east of the parking area.