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HomeMy WebLinkAbout78-80 RESOLUTION• • RESOLUTION NO. 77-20 A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS, INC. FOR PREPARATION OF A TEN YEAR MASTER PLAN FOR THE FAYETTEVILLE MUNICIPAL AIRPORT. BE IT RESOLVED- BY. THE_. "BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Mayor and City Clerk are hereby authorized and directed to execute an agreement with McClelland Consulting Engineers, Inc. for preparation of a ten (10) year master plan for the Fayetteville Municipal Airport. A copy of the agreement authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this p -- day of 1980. a r+ eY4r."1- ATTEST': =r C. Y. LERK APPROVED: MICROFILMED CERTIFICATE OF RECORD State of Arkansas City of Fayetteville SS I, Bonnie Goering, City Clerk and Ex -Officio recorder for the City of Fayetteville, do here- by certify that the annexed or foregoing is of record in my office and the same ap- pears in Ordinance Ca Resolution book —at pagee______,.Witness my hand and se this /d— day of 192_ City CIerk and Ex -Of Icio itcro • AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT, made this ifday of 1980, by and between CITY OF FAYETTEVILLE, ARKANSAS, hereinafter referred to as the OWNER, and McCLELLAND CONSULTING ENGINEERS, INC., Fayetteville, Arkansas, hereinafter referred to as the ENGINEER: The OWNER desires to prepare a Ten-year Development Plan for the Fayetteville Municipal Airport, known as Drake Field, situated in the City of Fayetteville, Washington County, State of Arkansas, and the ENGINEER agrees to perform the professional engineering services required for same. WITNESSETH: That for and in consideration of the mutual covenants and agree- ments between the parties hereto, it is hereby agreed: SECTION A - ENGINEERING SERVICES That the ENGINEER shall furnish basic engineering services as follows: 1 Preparing and submitting a planning grant' application to the Federal Aviation Administration. 2 Arranging and coordinating meetings with the Federal Aviation Administration to facilitate execution, review and approval of the work. • • 3. Providing aerial/topographic mapping of the immediate planning area, to include: A. An aerial photo, at a scale of 1" for distortion; B. An aerial photo, at a scale of 1" for distortion; C. A photogrammetric mylar of the vicinity topography, measuring 60" x 36", at a scale of 1" = 200', with 5' contour intervals, corrected for distortion; and D. A photogrammetric mylar of the vicinity topography measuring 30" x 20", at a scale • measuring 60" x 36", = 200', not corrected measuring 30" x 20", = 400', not corrected • of 1" = 400', corrected for 4 Collecting, analyzing, underground utilities, with 5' contour intervals, distortion. and mapping all known existing structures, etc., in the immediate planning area and superimposing the infor- mation on the drawings described under item No. 3, heretofore. 5. Collecting, analyzing, and making recommendations concerning the proposed development plan's relation- ship to existing: area land use planning efforts; historical preservation considerations; laws; and ordinances. 6. Forecasting future air traffic criteria for Drake Field regarding based aircraft, aircraft mix, projected aircraft operations, passenger enplanements, air cargo, and airport accessibility. 7. Analyzing, based upon the forecasts derived under item No. 6, the relative costs and benefits of constructing new/improving existing: A. Access roads; B. Utility services; C. Hangars, tie -downs, and aircraft parking spaces; D. Office spaces; E. Commercial shops; F. Taxiways; G. Parking facilities for employees, visitors, patrons, and rental cars; H. General airfield and NAVAID facilities, to include radar and microwave landing systems; I. Airport terminal facilities. • 8. Summarizing the facility requirements based upon the analyses performed under item No. 7, discussed heretofore, to include a more detailed analysis of those items which appear to be most cost effective. In addition to those items generally mentioned in item No. 7, specific attention will be given to: A. Runway extensions, including the feasibility of a cross -wind runway for light aircraft; B. Safety appurtenances; C. Drainage; D. Lighting and marking; E. Expanded maintenance facilities; and F. Land acquisition 9. Assessing the environmental impacts of the cost effective improvements, primarily from the standpoint of noise and air pollution, displace- ment of people, disruption of existing land uses, effect on recreational areas, and interference with wildlife or endangered species. 10. Development of a land use plan for airport property, giving special attention to areas set aside for the terminal complex, maintenance facilities, commercial buildings, airport access, buffer zones, and recreational sites. • 11. Based upon the foregoing,preparation of airport layout plan drawing to illustrate the proposed approach and clear zone areas, runway configuration, taxiways, aprons, terminal building, general aviation facilities, hangars, parking, and maintenance buildings. This airport layout plan is to be provided to the Airport Committee/City of Fayetteville for review prior to development of the final plan. 12. Recommendations for a land use plan for non -airport property which is in close proximity to airport property and may be affected by obstruction clearance and noise exposure criteria. 13. Preparation of a plan to achieve adequate access for land vehicles to proposed airport facilities, giving special attention to the probable need of initiating access to the eastern side of the improvement area. 14. 'Categorization of the indicated improvements into short, intermediate, and long-range goals,to facilitate "phased development" of the proposed facilities, to include charts which show the proposed schedule of development relating to the projected aeronautical demands. • 15. Formulation of construction cost estimates for all proposed developments associated with the 10 -year Plan, said estimates being related to the proposed schedule of development and based upon forecasted construction costs. 16. Formulation of a plan for financing the imple- mentation of the Ten -Year Development Plan, to include as a minimum the practicality of increased taxes, general obligation bonds, revenue bonds, private financing, governmental assistance, or a combination of all of these funding avenues. 17. Submittal of bi-monthly progress reports to the Airport Committee/City of Fayetteville summarizing interim period tasks accomplished and projected activities related to the project. 18. Preparation and presentation of an Interim Report to the Airport Committee/City of Fayetteville, to include a preliminary airport lay -out plan (showing proposed land use, terminal areas, and access requirements) and rough cost estimates. 19. Preparation and presentation of the final Ten -Year Development Plan, incorporating all elements of the work .set .forth heretofore in item Nos. 1 through 18, including consideration of comments resulting from presentation of the Interim Report. • 20. Assisting the Airport Committee/City of Fayetteville, as requested, in coordinating and conducting a Public Hearing to present the findings of the Ten -Year Development Plan to the local citizenry. 21. Evaluation of comments received at the Public Hearing, described in item No. 21, and incorporation of pertinent !'feed -back" into the final report. SECTION B - COMPENSATION FOR ENGINEERING SERVICES That the OWNER shall compensate the ENGINEER for engineering services based upon the following schedule: DEVELOPMENT PLANNING: For all services described in Section A, Paragraphs 1 through 21, the sum of Fifty-four thousand, three hundred eighty-eight dollars ($54,388.00). SECTION C - ADDITIONAL ENGINEERING SERVICES The OWNER may wish to increase the engineering services herein to include those needed for additional planning, additional surveys, legal descriptions, or any services not specifically included in the scope of this contract. In such event, it is mutually agreed that compensation for such services shall be determined by the following hourly schedule: FIELD PERSONNEL: Three-man party (Surveying) $40.00/hour Two-man party $28.00/hour • ENGINEERING PERSONNEL: Principal or Officer of Firm Project Engineer Inspector Engineering Technician DRAFTING PERSONNEL: Senior Draftsman Junior Draftsman OFFICE PERSONNEL: Secretarial/Clerical • $50.00/hour $35.00/hour $30.00/hour $18.00/hour $20.00/hour $15.00/hour $15.00/hour SECTION D - TIME FOR COMPLETION The ENGINEER will commence work on the Ten -Year Development Plan upon official, written notification by the OWNER complete the final plan for the OWNER'S endar year from the notice to and will review within one cal - proceed. Unforeseen delays or changes in the scope of work, as heretofore set forth, shall be considered just cause for a request for a reasonable time extension. SECTION E - TERMINATION In the event the ENGINEER, due to causes beyond his control shall become unable to complete the contract provisions herein, the OWNER, after receipt of written notification from the ENGINEER, may void the contract and employ another engineer to complete the work. In such event, all notes, calculations, drawings, spec- ifications and all other data developed and accumulated by the ENGINEER pertaining to the work hereunder shall be released to the OWNER for the OWNER'S disposition. Compensation due the ENGINEER will be determined by unit prices established in Section C, hereunder. In the event the ENGINEER shall breach the contract here- under, shall fail to perform the delineated tasks hereunder, or shall not perform the contract in a manner suitable to the OWNER, the OWNER may terminate this contract by written notice, effective at the time of receipt of notice by the ENGINEER. In such event, all notes, calculations, drawings, specifications and all other data developed and accumulated by the ENGINEER pertaining to the work hereunder shall be released to the OWNER for the OWNER'S disposition. Compensation due to the ENGINEER under any one of the circumstances stated will be determined by the unit prices e stablished in Section C, hereunder, with the added provision that such compensation shall not exceed the arithmetic difference between the contract price hereunder and the total monies actually t o be paid another engineer who has been employed to complete the work. It is expressly agreed that the basis for this contract lies in the mutual confidence existing between the OWNER and the ENGINEER. Therefore, it is the intent that this contract shall be continued and consummated by the parties hereto. The termination paragraphs h erein are provided in the unlikely event such described conditions should occur. SECTION F - ACCESS TO RECORDS It is further agreed that the OWNER, the Federal Aviation Administration, the Comptroller General of the United States, • or any of their duly authorized representatives, shall have access to any books, documents, papers and records of the ENGINEER which are directly pertinent to the work hereunder, for the purpose of making audit, examination, excerpts and/or transcriptions. SECTION G - ACKNOWLEDGEMENTS In executing this contract the ENGINEER acknowledges that he has visited the site of the work, that he is familiar with conditions and characteristics of the site, and that he fully understands the nature, extent and character of the project and the time limitations placed thereupon. He further states that he has discussed the proposed work with the representative of the OWNER. The ENGINEER hereby states that he has and will comply with the requirements specified in Title IV of the Civil Rights Act of 1964 and in CFR Part 7. The ENGINEER hereby states that he has performed planning and design engineering on previous airport projects, as well as other projects of a similar nature; that through his laboratory facilities, he has previously performed pertinent work on other airport projects, as well as other projects of a similar nature; and that he has the staff and capabilities to perform the work described herein, in a professional and timely manner. • • • 76. The ENGINEER hereby acknowledges the requirement for execution of a certification pertaining to his employment to provide same is services appended (Appendix A). hereunder, has signed such certificate, and and becomes a part of this contract. This AGREEMENT shall inure to the benefits of and be binding upon respectively legal representatives and successors of the parties and shall become effective upon execution. IN WITNESS WHEREOF, the parties hereto have executed, or caused to AGREEMENT be executed by their duly authorized officials, this in duplicate on the date heretofore stated. (sSEAL. c A 'TE•ii' - --- I_- y 3 y yi 4 ` • =' $)iji`ed'Nair Tip tlet' City Clerk Bonnie Goering J Atu) .4:7Q171 4T.ype3=pl'aane Title Secretary -Treasurer Title OWNER: CITY OF F;YETTEVILLE By Typed ame Title Mayor ENGINEER: McCLELLAND CONSULTING ENGINEERS, INC. Weegatt BY Maurice A. McClelland T4/Name J. E. McClelland President • APPENDIX A TO AGREEMENT FOR ENGINEERING SERVICES • Airport Development Aid Project of numbers yet to be assigned to the State of Arkansas. CERTIFICATION OF ENGINEER I hereby certify that I am the President and duly authorized representative of the firm of McClelland Consulting Engineers, Inc., whose address is 1810 North College Avenue, Fayetteville, Arkansas, and that neither I nor the above firm I hereby. represent has: a. employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this contract, b agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the contract, or c. paid or agreed to pay to any firm, organization, or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the contract. ) 994i L. I acknowledge that this certificate is to be furnished to the Federal Aviation Administration of the United States' Department of Transportation, in connection with this contract involving participation of Airport Development Aid Program (ADAP) funds and is subject to applicable state and federal laws, both criminal and civil. Af , 1980 J. E. McClelland. P.E.