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Home My WebLink About71-80 RESOLUTION• • • • RESOLUTION NO. 7/44. •,'' A RESOLUTION AUTHORIZING THE MAYOR AND CITY'CLERK TO EXECUTE A CONTRACT WITH UNION CARBIDE; LINDEY DIVISION, FOR LIQUID OXYGEN FOR THE POLLUTION CONTROL PLANT.Y. • BE IT RESOLVED BY THE BOARD OF DIRECTORS. OF THE; CITY OF 'FAYETTEVILLEARKANSAS: That the Mayor and City Clerk are hereby authorized and directed to execute a one-year contract with Union Carbide, Lindey Division, for the supply of liquid oxygen;:to the Pollution Control Plant. A copy of the contract: authorized for execution hereby is attached hereto, marked Exhibit and made a part hereof. PASSED AND APPROVED this / day of APPROVED: IIA 11 1980. • MICROFILMED • • • CITY OF FAYETTEVILLE, ARKANSAS OFFICIAL NOTICE TO PROSPECTIVE BIDDERS LIQUID OXYGEN ISSUED JUNE 19, 1980 The City of Fayetteville, Arkansas will accept competitive bids until 10:00 A.M. on June 25, 1980 for liquid oxygen under the following terms and conditions: 1. Location of deliveries - Pollution Control Plant, on Fox Hunters Road, Fayetteville, Arkansas. 2. Estimated quantity of liquid oxygen during usage months is approximately 500,000 cubic feet per month. 3, Frequency of delivery shall be dictated by the conditions of the winning bidders own frequency of service schedule and the City's needs. All bidders herewith are placed on notice that the City will expect to have in storage at all times quantities sufficient to meet the City's needs for sidestream oxygenation. 4. Terms: The winning bidder must be in a position to furnish the City's liquid oxygen needs at the awarded bid ._price for a period of 12 consecutive months beginning from the date of bid award. The City shall have an option to renew the contract at the same awarded bid price as the original contract price. If the winning bidders cannot accept renewal of the supply agreement for one additional year at the same awarded bid price and upon the same terms and conditions, then the winning bidder shall notify the City in writing thirty (30) calendar days in advance of the expiration of the contract term. 5. Any contract resulting from this Notice to Prospective Bidders shall be governed by the laws:of the State of Arkansas and Fayetteville Code of Ordinances. 6. There shall be no escallator clauses or other wording which would permit an increase in price to the City during the original contract period or any extension thereof. 7. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and to make a bid award deemed to be in the best interest of the City. 8. It shall be the sole responsibility of the winning bidder to place a holding tank at the Pollution Control Plant and see that the proper control valves, piping and fittings are placed in service prior to the beginning of actual oxygenation of the sewage effluent. 9. The winning bidder and eventual contractor shall see that the City Personnel are properly trained_in operating the valves and related facilities in a safe and orderly manner. It shall be the sole responsibility of the winning bidder to maintain at his own cost and expense all facilities, owned by the contractors. 10. The winning bidder agrees to hold harmless the City and any of its employees and agents from any liability whatsoever due to wrongful, unworksmanlike or negligent acts performed by any agent or employee of the contractor. LIQUID OXYGEN JUNE419, 1980 ` 1 PAGE 2 r 11. Any alterations, maintenance or any other service required on contractors property shall be the sole responsibility ofthe contractor. 12. The liquid oxygen delivered shall be 99.5 percent pure. 13. During the hot summer months and early fall months (approximately six (6) months during the year) the City uses approximately 500,000 cubic feet of liquid oxygen per month. 14. All bidders shall bid on forms provided by the City. Unsigned bids will not be accepted. Any bid received after the date and time set for receiving bids will be returned unopened. • 15. Bid prices shall include delivery of the product to the specified location. Bids shall not include the 3% Arkansas sales tax. 16. Any contract resulting from this Notice to Prospective Bidders must be approved by the City's Attorney prior to execution thereof. 17. Neither party to any contract resulting from this bid invitation shall be responsible or liable for damage•to any equipment owned by contractor due to Act of God, fire, flood, storm, riot, war, sabotage, explosion, strike, labor disturbance, national defense requirement or any other situation not under the direct control of either partly or their agents. 18. It shall be the sole responsibility of the contractor to train all City employees working at the Pollution Control Plant as to the safe and proper procedures in handling the product specified. Proper warning signs shall be posted at locations deemed appropriate by contractor as to the hazards associated with the use of liquid oxygen and procedures to be followed in case of an accident. 19. No City employee or any other person will be permitted access to the storage area unless properly trained and authorized by the Pollution Control Plant Superintendent to have access to the storage area. 20. All bidders shall bid on a per 100 cubic feet delivered basis. No other prices of any kind will be accepted or considered as a bid. 21. The contractor (owner of the holding tanks) shall take out and maintain at his own cost and expense general public liability insurance in the amount of $300,000 $500,000 - $200,000. A certificate evidencing said coverage shall be filed with the City Clerk within ten (10) calendar days after execution of the contract. 22. If the. winning bidder is a company other than the existing provider of liquid oxygen at the Pollution Control Plant, the new winning bidder agrees that by the submission of his bid that he (they) will have delivered, installed, and in operation on the Pollution Control Plant property by the required tank and related fittings within fifteen (15) calendar days from the date of receipt of notice from the City to begin performing service under the awarded bid. LIQUID OXYGEN JUNE '19, 1980 PAGE 3 This bid submitted by: Firm Name 62 pe kJ/? L/ 77/9777? Street Address City, State, 1r3) 8ip•- 63 0 • >> ; 7 .2 0 u Zip Code Telephone Number Officials Name Submitting Bid/ 5/9/-'.s O (tic r' Title We, )/0A) �FLRti 1 ti�� Jig Firm Name 5 2,).'2 V I) t herewith submit a bid of per 100 cubic feet of liquid oxygen delivered as specified herein on the Notice to Prospective Bidders for Liquid Oxygen issued June 19, 1980. Address all bids to: Sturman Mackey, Purchasing Officer P.O. Drawer F Fayetteville, AR 72701 'Mark outside of bid envelope "Liquid Oxygen Bid -- 10:00 A.M. June 25, 1980" Any questions regarding this invitation for bids should be directed to Sturman Mackey, Purchasing Officer or Donald Bunn, Water and Sewer Superintendent at A.C. 501-521-7700. d. RESOLUTION NO. 7/-,42() •-,42() A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH UNION CARBIDE, LINDEY DIVISION, FOR LIQUID OXYGEN FOR THE POLLUTION CONTROL PLANT. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Mayor and City Clerk are hereby authorized and directed to execute a one-year contract with Union Carbide, Lindey Division, for the supply of liquid oxygen to the Pollution Control Plant. A copy of the contract authorized for execution hereby is attached hereto,. marked Exhibit and made a part hereof. PASSED AND APPROVED this day of APPROVED: ATTEST: 11A111 1980. z/7 • • • FAYETTEVILLE, ARKANSAS R. 0. DRAWER F Carolyn A. Mackey Sales Office Representative Union Carbide, Linde Division 2 Greenway Plaza East Houston, Texas 77046 72701 1501 521-7700 July 3, 1980 Re: Invitation for bids for Liquid Oxygen issued July 19, 1980. Dear Ms. Mackey: The City Board of Directors accepted your firm's bid for Liquid Oxygen per above referenced bid. By acceptance of your bid under the terms and conditions contained in the Notice to Prospective Bidders, your bid price of $.575 per 100 cubic feet of liquid oxygen delivered to the Fayetteville Pollution Control Plant may begin effective July 2, 1980 and extend under the same terms and conditions and price quoted until July 2, 1981. Thank you for your bid. A copy of the bid tabulation and notice of award is enclosed herewith. SM/lc Enclosure Sincerely, turman Mackey Purchasing Officer cc: Donald R. Bunn, City Engineer Mike Lawrence, Pollution Control Plant Superintendent Robert J. Switzer, Sales Representative -Union Carbide 11 • • • CITY OF FAYETTEVILLE LIQUID OXYGEN BID 10:00 A.M. JUNE 25, 1980 Liquid Oxygen for Pollution Control Plant effluent Approximately 500,000 cubic feet per month during a period of approximately six (6) months Net Bid per 100 cubic feet delivered to providers holding tank at the Pollution Control Plant Union Air Products Carbide Houston Fort Smith TX AR $.575 No Bid. RECOMMENDATION: That the bid be awarded to Union Carbide., Linde Division the only bidder for a contract.to begin on the date of bid award and extend for a 12 month period thereafter per terms and conditions issued on June 19, 1980 and contained in the Official Notice to Prospective Bidders. The total anticipated cost for this service is 517, 250.00 Awarded as recommended on July 1, 1980 by City Board of Directors. Sturman Mackey Purchasing Officer City o Fayetteville, AR