HomeMy WebLinkAbout122-80 RESOLUTIONRESOLUTION NO, Ida -So
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE A CONTRACT WITH MCGOODWIN, WILLIAMS AND
YATES, INC. FOR ENGINEERING SERVICES FOR THE RELOCATION
OF A TWELVE INCH SEWER MAIN ON U.S. HIGHWAY 71 BETWEEN
JOHNSON ROAD AND ARKANSAS HIGHWAY 112.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
That the Mayor and City Clerk are hereby authorized
and directed to execute a contract with McGoodwin, Williams
and Yates, Inc. for engineering services for the relocation
of a twelve inch sewer main on U.S. Highway 71 between
Johnson Road and Highway 112. A copy of the contract authorized
for execution hereby is attached hereto marked Exhibit "A"
and made a part hereof.
PASSED AND APPROVED this Is JL day of ,
1980,
APPROVED/:
;70
MAY R
MICROFILMED
CONTRACT FOR, PRELIMINARY ENGINEERING smviaS
FOR
RELOCATIM OF SANITARY SEWER LINE
Required by the
Highway 71 - Highway 68
(Highway 71 Relocation)
Arkansas Highway Department -Job No. 4834
Fayetteville, Arkansas
THIS AGREEV1ENT, made, entered
into
and executed the 15
-rt+
day of
7JE('.EWi P, Fmk , , 1980,
by
and between McGoodwin,
Williams
and Yates,
Inc. (hereinafter called the Engineer) and the City of Fayetteville, Arkansas,
(hereinafter called the Owner).
WITNESSETH THAT:
WHEREAS, the Owner owns and operates the Sanitary Sewerage System in the
City of Fayetteville, Arkansas; and
WHEREAS, the Arkansas State Highway Carmission plans to relocate approxi-
mately 5.7 miles of Highway 71 beginning at the Highway 71 By-pass in Fayetteville
and.extending north to Arkansas State Highway 68 west of Springdale, including
construction of an interchange at the Highway 71 By-pass in Fayetteville;
and
WHEREAS, the construction of said interchange will conflict with an existing
sanitary seiner line owned by the City of Fayetteville; and
LtTIIEREAS, in order for said highway to be constructed, it will be necessary
for the Owner to relocate said facilities; and
WHEREAS, in order to determine the extent of said relocation and to prepare
plans and specifications for same, it is necessary for the Owner to retain the
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services of a consulting engineer; and
WHEREAS, the -Engineer has sufficient.experienced personnel and equipment
to perform the work described in this Agreement;
NOW THEREFORE BE IT RESOLVED THAT, in consideration of the covenants and
agreements hereinafter to be performed by the parties hereto and the payments
hereinafter agreed to be made, it is mutually agreed as follows:
SECTION 1. PRELIMINARY
The Engineer is designated by the Owner and is hereby authorized to:
(A) Make preliminary investigations, preliminary surveys, and establish
other data as is required to make cost estimates and recommendations
to the Owner relative to the work required.
(B) Make final surveys, prepare final cost estimates, prepare detailed
plans and specifications and submit same to the Arkansas Department
of Health and the Arkansas State Highway and Transportation Depart-
ment for their review and approval.
(C) Advise the Owner as to areas of the project where it appears that
construction activity will take place on private property, and
therefore will require preparation of easement legal descriptions
and plats for easement acquisition. In some instances it may be
necessary'to conduct detailed land surveys to obtain the information
necessary to write the legal descriptions and prepare the plats.
In such cases, the Engineer will advise'the Owner of this need.
As a part of thepreliminary engineering, the Engineer will be
responsible for writing the legal descriptions and preparing
the plats for easement acquisition, but will not be responsible
for performing any necessary land surveys.
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(D) Assist the Owner in the advertisement and receipt of bids and the
awarding of construction contracts.
SECTION 2. LAND SURVEYS
Under Paragraph C, Section 1, it is set out.that the Engineer will advise
the Owner as to locations where, in the Engineer's judgment, land surveys should
be conducted for the purpose of establishing right of way and/or preparation of
tract plats needed for easement acquisition . After the Engineer has fulfilled
the above described responsibility, the Owner may elect, with approval of
the Arkansas State Highway and Tiansportation Department, to direct the Engineer
to perform certain land surveys and to prepare certain tract maps, As directed
by the Owner, the Engineer will perform the following work:
1, Furnish or obtain the services of a "Registered Land Surveyor"
as necessary to provide detail property surveys.
2. Prepare tract maps as may be required.
SECTION 3, OTHER WORK
Any additional preliminary engineering services required which are out-
side the scope of this contract and authorized in writing by the Owner and
the Arkansas State Highway and Transportation Department will be done by the
Engineer.
SECTION 4. ITE67S TO BE FURNISHED BY THE OWNER
The Owner agrees to furnish the following:
(A) Access to all available maps or other data relative to the portion
of the utility system involved in the project,
(B) Right -of -entry from property owners to permit necessary field
surveys.
(C) Land record research'to determine the apparent land owners,
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descriptions of the land owners' properties, subdivision plats,'
and other data that may be required in order to write:any required
easement legal descriptions and prepare plats for easement
acquisition.
(D)
Excavations as needed to determine elevation and/or locations of
underground utilities when same cannot be determined by any other
procedure.
(E)
pay all plan review costs and all costs of advertising in connection
with the project.
SECTION 5. OOMPENSATION - PRELIMINARY ENGINEERING
(A)
Basis of Fee
The Engineer agrees to provide the necessary personnel required
to furnish preliminary engineering services as set out in Section 1
of this contract at the following established base salary hourly
rates, plus 29 percent for payroll expenses and plus 86 percent
of total payroll costs for general overhead expenses.
4 -Man Survey Grew $23.60
Registered Land Surveyor $12.00
Engineer . . . $15.00
Technician . . . . . . $ 9.50
Draftsman $ 6.50
Clerical . . . . . . $ 8.50
The Engineer agrees to keep accurate records of the hours of the
various persons working on the project and to make available to the
Owner supporting documentation of the time required. The rates shall
.be subject to renegotiation upon the anniversary date of this contract.
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Survey Crew (4 -man) . . . . 16 hours @ $23.60 . .$ 377.60
Engineer . . . . . . . . . . 56 hours @ $15.00
840.00
Technician . . . . . . . . . 25 hours @.$ 9.50
237.50
Stenographer 40 hours @ $ 8.50
340.00
Draftsman 25 hours @ $ 6.50
162.50
Registered Land Surveyor 24 hours @ $12.00
288.00
Subtotal
$ 21245.60
Payroll Expense (29%)
651.22
Total Payroll Cost
$ 21896.82
General Overhead (86% of
Payroll Cost)
2,491.27
Total
$ 51388,09
t
122340.20
Maximum Engineering Fee
$17,728.29
(C) Payment
The Omer agrees to make payment on.a monthly basis.
Payment shall
include a reasonable proportion of the fixed lump sum
amount.
SECIM 6. . SENSATION - LAND SURVEYS
The Engineer agrees to provide any necessary detailed land
surveys and
tract maps for preparation of easement legal descriptions and property plats
as outlined in Section 2 - Land Surveys, after being authorized
in writing by
the Owner and the Arkansas State Highway and Transportation Department to do
such work. Reimbursement for work done under this provision will be based on
the actual time required using the rate set out, plus 29 percent for payroll
expenses, 86 percent of total payroll expenses for overhead, and an additional
fee of 15 percent.
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Survey Crew (4 -man) . . . . 16 hours @ $23.60 . .$ 377.60
Engineer . . . . . . . . . . 56 hours @ $15.00
840.00
Technician . . . . . . . . . 25 hours @.$ 9.50
237.50
Stenographer 40 hours @ $ 8.50
340.00
Draftsman 25 hours @ $ 6.50
162.50
Registered Land Surveyor 24 hours @ $12.00
288.00
Subtotal
$ 21245.60
Payroll Expense (29%)
651.22
Total Payroll Cost
$ 21896.82
General Overhead (86% of
Payroll Cost)
2,491.27
Total
$ 51388,09
Estimated Engineering Fee
122340.20
Maximum Engineering Fee
$17,728.29
(C) Payment
The Omer agrees to make payment on.a monthly basis.
Payment shall
include a reasonable proportion of the fixed lump sum
amount.
SECIM 6. . SENSATION - LAND SURVEYS
The Engineer agrees to provide any necessary detailed land
surveys and
tract maps for preparation of easement legal descriptions and property plats
as outlined in Section 2 - Land Surveys, after being authorized
in writing by
the Owner and the Arkansas State Highway and Transportation Department to do
such work. Reimbursement for work done under this provision will be based on
the actual time required using the rate set out, plus 29 percent for payroll
expenses, 86 percent of total payroll expenses for overhead, and an additional
fee of 15 percent.
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(B) Fee
The Owner agrees to pay the Engineer his cost plus a fixed
fee.
The Engineer agrees to a fixed fee of $1,600.00 and a
maximum
fee not to exceed $17,728.29,.including fixed fee. The
maximum engineering fee of $17,728.29 was calculated as
follows:
Survey Crew (4-man) 32 hours @ $23.60
$ 755.20
Engineer . . . . . Ill hours @ $15.00
1,665.00
Technician . 50 hours @ $ 9.50
475.00
Stenographer 80 hours @ $ 8.50
680.00
Draftsman 50 hours @ $ 6.50
325.00
Registered Land Surveyor 48 hours @ $12.00
576.00
Subtotal
$ 42476.20
Payroll Expense (293'0)
1,298.10
Total Payroll Cost
$ 5,774.30
General Overhead (86% of
Payroll Cbst) . . . . . . . .
4,965.90 1¢0, z-p
Fixed .Lump Sum . . .
k 1,600.00
I Estimated Engineering Fee
$12,340.20
In order to provide a means for compensation for work
necessary to
complete the scope of the work required under Section
I - Preliminary
Engineering, but not included in the above estimate of manhours, the
following is added to the Estimated Engineering Fee to obtain the
Maximum Engineering Fee.
.7
SECPIQY 7. MWENSATION - OTHER WORT{
Any additional preliminary engineering services required which are out-
side the scope of this contract and authorized in writing by the Owner and
by.the Arkansas State Highway and-Transpertation'Department will be done by
the Engineer. Reimbursement for'work done under this provision will be based
on the actual time required, using the rates set out above plus 29 percent
for payroll expenses, 86 percent for.general overhead, and an additional
fee of 15 percent.
This agreement is subject to the review•and'approval of the Arkansas'
State Highway and Transportation Department,
Attest:':',
J 4K •-
-,�yJ[tl:li `C11LlG �J. fW7D,
CITY OF FAYE=VILLE, ARKANSAS
7�
John . Todd, Mayor
MCGOODWIN, WILLIAMS AND YATES, INC.
4
.7
SECPIQY 7. MWENSATION - OTHER WORT{
Any additional preliminary engineering services required which are out-
side the scope of this contract and authorized in writing by the Owner and
by.the Arkansas State Highway and-Transpertation'Department will be done by
the Engineer. Reimbursement for'work done under this provision will be based
on the actual time required, using the rates set out above plus 29 percent
for payroll expenses, 86 percent for.general overhead, and an additional
fee of 15 percent.
This agreement is subject to the review•and'approval of the Arkansas'
State Highway and Transportation Department,
Attest:':',
J 4K •-
-,�yJ[tl:li `C11LlG �J. fW7D,
CITY OF FAYE=VILLE, ARKANSAS
7�
John . Todd, Mayor
MCGOODWIN, WILLIAMS AND YATES, INC.
ARKANSAS STATE HIGHTeAYZMND TRANSPORTATION DEPARTMENT,
Utility, Fayetteville - Water
Consultant McGoodwin, Williams
and Yates, Inc.
certify that
FFD -075-1(2)
Highway 71 - Highway 68
(Highway 71 Relocation)
Route 71 Section
Washington . County
(Const. Job No. 4834)
Project Engineer and duly authorized
representative of
the firm of
yjCGpC3win
William
and Yates, Inc.
whose address
is 909 Rolling
Hills Drive,
Fayetteville,
Arkansas 72701
an,
except as expressly stated and described herein, neither I nor the
McGoodwin, Williams and Yates, Inc. has, in connection with its
itract for preliminary engineering services with the City of
Fayetteville, Arkansas entered into pursuant to provisions of anagreement
between the aforementioned utility owner and the Arkansas State Highway and
Transportation Department as a part of Federal Aid Project
(a) employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm, company, or person, other than a bona fide
employee working solely for me or the aforementioned consulting firm, to solicit
or secure the contract, or
(b) agreed, as an expressed or implied condition for obtaining the award of
the contract, to employ or retain the services of any firm, company, or person in
connection with the carrying out of the contract, or
(c) paid, or agreed to pay, to any firm, company, organization, or person,
other than a bona fide employee working solely for me or the aforementioned
consulting firm, any fee, contribution, donation, or consideration of any kind for,
or in connection with, procuring or carrying out the contract.
(Statement and explanation of exception, if any):
I acknowledge that this certificate is to be furnished to the State Highway
and Transportation Department and the Federal Highway Administration, in connection
with the aforementioned project involving participation of Federal -aid highway
funds, and is subject to applicable State and Federal laws, both criminal and civil.
(Date) (Signature)