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Home My WebLink About104-80 RESOLUTION• RESOLUTION NO. /Q V Lo A RESOLUTION APPROVING THE WATER AND SEWER FUND BUDGET FOR THE FISCAL YEAR 1980 — 1981. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Board of Directors hereby approves the Water and Sewer Fund budget for fiscal year 1980-1981 attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 741 day of , 1980. ATTEST: CITY CLERK APPROVED: /L4a /O�� MAYOR / MICROFILMED CERTIFICATE OF RECORD State of Arkansas ( SS City of Fayetteville I, Vivian Koettel, City Clerk and Ex Officio recorder for the City of Fayetteville. do - by certify that the anne5ed or foregui it is of record in my office and the sane a - pears in Ordinance & Resolution book at page. hand andseal this po)42 t.uGt� . Witness Witness my /3xF day of 92- -- City Clerk and Ex -Officio Recorder Adop ped October 7, 1980 BALANCE ADD: DEDUCT: ADD: DEDUCT: • City of Fayetteville , Nater and Sewer Fund 1980-81 Projected Fund Balance (Cash Flow) - July.31, 1979 Estimated Revenues 1979-80 (operations) Total estimated resources Estimated Expenditures 1979-80 Estimated Balance - July 31, 1980 Estimated Revenues 1980-81 (operations) Total estimated resources Estimated expenditures 1980-81 Estimated balance - July 31, 1981 • S 1,388,522 *4,634,015 6.022,537 5,253,136 769,401 *4,780,887 5,550,288 5,285,161 S 265,127 Estimated Revenues are for operating portion of fund. "Transfers from Surplus" is not a Revenue but a use of cash. WATER AND SEWER FUND REVENUE AND EXP, NDITU,RE SUMMARY REVENUES Operations Water Sales Sewer Services Charges Fire Hydrant Charges Rental Income Interest Beaver Water Reimbursement Transfers from Water & Sewer Sale of Equipment Miscellaneous Recreation Fees Sub -Total Capital Required EPA Studies Water Connection Fees Server Connection Fees Construction Contributions Rural Water Taps Grants --Utility Relocations Construction/Maintenance Aid From Federal Government via State Health Dept. Loan --General Fund Public Works --Easements Sub -Total Total Revenues EXPENDITURES Water Supply and Treat. Transmission and Dist. Sewage Coll. & Maint. Pollution Control Customer Acct. & Coll. Admin. & Engineering Recreation Oversizing Contingency Debt Service Totals Net Income (Loss) Capital $ -0- 1,042,510 1,075,775 94,740 17,700 4,815 600 - 0- - 0- S2,236,140 Surplus • 1979-80 Estimated Total $ 759,590 1,227,430 1,251,820 615,600 322,930 281,001 24,765 -0- 770,000 55,253,136 (S 113,12.1) Estimated 1979-80 $ 1,780,000 1,300,000 24,000 900 170,000 148,570 506,000 • 8,845 26,000 14,500 $ 3,978,815 Budgeted 1980:81 $ 2,100,000 1,375,000 25,000 1,800 150,000 75,000 450,000 * 3,000 20,000 14,500 .-4,214,300 $ -0- S 315,050 30,000 40,000 58,000 70,000 925,000 20,000 28,000 30,000 120,000 415,900 200 -0- -0- - -0- -0- 51,161,200 $ 5 140,015 Capital $ 140,000 834,770 500,250 65,800 32,840 9,620 - 0- - 0- -0- 51.583,230 66,000 70,363 * 59,637 S 1,086,950 $ 5,301,250 1980-81 Estimated $ 932,600 1,030,860 726,495 678,577 385,326 684,790 26,513 50,000 770,000 55,285.16] S 16,089 * These items are not revenues, but cash receipts. Actual revenue total is 54,780.887. Actual loss is S(504,274). A loan from General Fund and a final transfer from surplus allow us a cash receipt vs expenditure difference of 516,089. WATER AND SEWER FUND REVENUE DETAIL 1980-31 BUDGET OPERATING REVENUES Water Sales Rural Water Sales Sewer Service Charges Fire Hydrant Charges Miscellaneous Sub -Total OTHER REVENUES Rental Income Recreation Fees Interest Beaver Water Reimbursement Transfers Sale of Equipment Parking Lot Fees Sub -Total CAPITAL REVENUES Required EPA Studies Water Connection Fees Sewer Connection Fees Construction Contributions Rural Water Taps Grant -Utility Relocation Construction/Maintenance Aid From Federal Govt. via State Health Dept: Loan -General Fund Public Works --Easements Sub -Total Grand Total Revenues ACTUAL 1973-79 $1,709,824 - 0- 1,331,187 28,470 21,883 $3,091,364 2,166 15,315 229,019 -0- - 0- - 0- 195 $ 246,695 $ -0- 48,318 54,983 350,691 - 0- - 0- - 0- 172,958 -0- - 0- $ 626,950 $3,965,009 ESTIMATED 1979-80 51,600,000 180,000 1,300,000 24,000 26,000 $3,130,000 900 14,500 170,000 148,570 506,000 8,845 - 0- S 848,815 5 - 0- 30,000 58,000 925,000* 28,000 120,000 200 - 0- - 0- -0- S1,161,200 55,140,015 • BUDGETED 1980-81 $1,910,000 190,000 1,375,000 25,000 20,000 $3,520,000 1,800 14,500 150,000 75,000 450,000 3,000 -0- $ 696,300 $ 315,050 40,000 70,000 20,000 30,000 415,900 -0- 66,000 70,363 59,637 $1,086,950 $5,301,250 * This is not cash, but is in the form of contributions to fixed assets. 2 • WATER AND SEWER FUND WATER SUPPLY AND TREATMENT 02-4-55 ACTUAL ESTIMATED BUDGETED 1978-79 1979-80 1980-81 OPERATIONS Labor & Expenses 50-001 Salaries & Wages S -0- $ -0- S -0- 50-010 Minor Equipment -0- 300 300 50-051 Professional Services 5,000 5,000 5,000 50-063 Telephone 320 10 -0- 50-064 Utilities 1,098 1,480 1,600 50-100 Miscellaneous -0- -0- -0- Total Labor & Expenses $ 6,418 S 6,790 S 6,900 51-000 Purchased Water $ 563,514 $ 752,800 TOTAL OPERATIONS S 569,932 $ 759,590 MAINTENANCE Labor & Expenses 79-001 Salaries & Wages $ -0- $ -0- $ -0- 79-025 Materials -0- -0- -0- 79-083 Vehicles 304 -0- -0- S 785,700 S 792,600 TOTAL MAINTENANCE $ 304 $ -0- S -0- CAPITAL 80-000 Floridation $ -0- S -0- 5 140,000 TOTAL CAPITAL $ -0- $ -0- S 140,000 TOTAL WATER SUPPLY & TREATMENT $ 570,236 S 759,590 S. 932,600 3 OPERATIONS Labor & Expenses 50-001 50-009 50-010 50-011 50-025 50-063 50-064 50-080 50-082 50-100 R• • WATER AND SEWER FUND TRANSMISSIOiN AND DISTRIBUTION 02-4-57 Salaries & Wages Office Supplies Minor Equipment Cleaning Supplies Construction Materials Telephone Utilities Buildings & Grounds Radio Miscellaneous TOTAL OPERATIONS MAINTENANCE Water Mains 70-001 70-025 70-083 70-100 Salaries & Wages Materials Vehicles Other Expenses Sub Total Fire Hydrants 71-001 71-025 71-083 71-100 Salaries & Wages Materials Vehicles Other Expenses Sub Total Meters 72-001 72-025 72-083 72-100 Salaries & Wages Materials Vehicles Other Expenses Sub Total ACTUAL 1978-79 $ 81,966 325 . 1 ,795 8 3,957 2,631 17,684 2,562 574 1,692 $ 113,194 $ 32,212 12,783 18,147 - 0- $ 63,142 $ 1,527 1,424 658 - 0- $ 3,609 $ 4,777 4,271 1,187 -0- $ 10,235 ESTIMATED 1979-80 $ 60,040 20 2,500 0 5;000 2,650 18,000 3,600 400 1,200 BUDGETED 1930-31 S -0- 50 2,500 20 6,000 3,000 22,000 3,000 400 400 93,410 S 37,370 42,600 5 91,000 13,300 14,500 21,400 21,000 - 0- -0- 77,300 S 126,500 $ 2,100 1,500 670 - 0- $ 6,620 5,000 1,700 -0- 4,270 S 13,320 1,600 S 3,600 2,220 4,500 530 700 - 0- -0- 4,350 S 8,800 • NATER AND SEWER FUND TRANSi•1ISSION AND DISTRIBUTION CONTINUED 02-4-57 ACTUAL ESTIMATED BUDGETED 1978-79 1979-30 1980-81 Grow•wth Area Mains 73-001 Salaries & Wages $ 33 $ 1,665 $ 3,450 73-025 Materials 34 660 750 73-083 Vehicles -0- 825 800 73-100 Other Expenses -0- -0- -0- Sub Total 67 $ 3,150 S 5,000 Tools and Equipment 74-001 Salaries and Wages $ 3,630 $ 2,250 $ 4,900 74-025 Materials -0- -0- -0- 74-083 Vehicles 470 190 200 74-100 Other Expenses -0- -0- -0- Sub Total $ 4,100 $ 2,440 S 5,100 Vehicle & Machine Plaint. $ (10,957) TOTAL MAINTENANCE $ 70,196 $ 91,510 $ 158,720 CAPITAL Water Serv. Connections 89-001 Salaries & Wages $ 16,494 $ 14,150 $ 29,520 89-025 Materials 32,408 26,500 30,100 89-083 Vehicles 10,780 9,560 8,000 89-100 Other Expenses 300 -0- -0- Sub Total $ 59,982 $ 50,210 S 67,620 Growth Area Connections 90-001 Salaries & Wages S 3,240 $ 4,425 90-025 Materials 4,790 5,615 90-033 Vehicles 2,360 2,370 90-100 Other Expenses -0- -0- Sub Total $ 9,200 6,200 2,100 -0- 10,390 $ 12,410 S 17,500 5 • WATER AND SEWER FUND TRANSMISSIOiN AND DISTRIBUTION CONTINUED 02-4-57 ACTUAL ESTIMATED BUDGETED 1978-79 1979-80 1980-31 Water Mains 91-001 Salaries & Wages S 35,564 S 28,000 S 40,000 91-025 Materials 47,797 17,000 47,000 91-054 Contracts 252,809 480,000 438,000 91-083 Vehicles .14,414 10,000 18,500 91-100 Other 1,748 40,000 -0- Construction Contributions 153,372 250,000 -0- Sub Total S 505,704 S 825,000 $ 543,500 92-000 Vehicles & Equipment S 40,167 $ 44,000 S 58,900 93-000 Easements S 184,519 $ 75,000 S 100,000 Street Repair 94-001 94-025 94-083 Salaries & Wages Materials Vehicles Sub Total TOTAL CAPITAL TOTAL T&D $ 2,148 $ 5,870 $ 12,250 20,959 27,000 32,000 1,493 3,020 3,000 $ 24,600 $ 35,890 $ 47,250 S 825,362 $1,042,510 $ 834,770 $1,008,752 $1,227,430 $ 1,030,860 WATER AND SEWER FUND TRANSMISSION AND DISTRIBUTION CONTINUED 02-4-57 Notes: • All wages and salaries include a proportitnate share of FICA, Pension and Insurance. Sone salaries and equipment shown under water mains are SM8C charges. VEHICLE & EQUIPMENT LIST: 92-000 1. Small Backhoe (replacement) $31,000 2. Light Duty Truck (replacement) 6,300 3. Service Truck (replacement) 8,500 4. Radio units (replacement) 1,200 5. Pipe saw (replacement) 500 6. IceMachine 2,000 7. Electric pump (replacement) 1,000 8. Small tapping machines 1,000 9. Air drill (replacement) 500 10. Heating & cooling Unit, So. Bldg. 6,000 11. Pipe locator (replacement) 700 12. Leak detector 200 Total $58,900 PERSONNEL SCHEDULE Number of Employees Amount 1978-79 1979-80 1980-81 1979-80 1980-81 Superintendent 1 1 1 $ 18,450 Ass't Superintendent 1 1 1 15,450 Const. Maint. Foremen 3 4 4 42,860 Gen. Maint. Manager 1 0 0 -0- Utility Serv. Leadpersons 2 2 2 14,810 Distribution Persons 3 3 3 6,890 Laborers 2 2 2 15,470 Lt. Equip. Operators 3 4 4 37,370 16 17 17 5-1-17,70-0- Overtime 137,1 0 Overtime Contingency TOTAL Note: The number of personnel has been kept at 15 for the past year and plans are to stay at this level. 10,000 14,700 5176,000 C_0 SEWER •OPERATIONS Labor and Expenses 50-001 50-009 50-010 50-011 50-043 50-063 50-064 50-080 50-082 50-100 Salaries and Wages Office Supplies Minor Equipment Cleaning Supplies Travel and Training Telephone Utilities Buildings & Grounds Radio Miscellaneous TOTAL OPERATIOIS MAINTENANCE Sewer Mains 75-001 75-012 75-025 75-083 75-100 WATER AND SEWER FUND MAINTENANCE AND COLLECTION 02-4-62 Salaries and Wages* Chemicals Materials Vehicles Miscellaneous Expenses Sub Total Pumping Equipment 76-001 76-025 76-083 Salaries and Wages Materials Vehicles Sub Total Tanks 77-001 77-025 77-054 77-083 77-100 Salaries and Wages Materials Contract Vehicles Other Sub Total ACTUAL 1978-79 S 63,347 27 2,058 11 994 764 43,243 849 673 821 ESTIMATED 1979-.80 $ 17,800 50 850 25 500 1 ,000 41,000 315 400 620 BUDGETED 1980-81 $ -0- 50 600 25 800 1,050 45,000 400 500 700 S 112,787 $ 62,560 S 49,125 $ 36,340 3,058 19,291 308 1,443 $ 51,260 1,500 5,080 20,520 - 0- 87,470 3,000 5,500 25,000 -0- S 60,440 $ 78,360 S 120,970 $ 20,762 6,229 3,963 $ 19,440 8,500 3,860 $ 36,000 10,000 4,500 $ 30,954 $ 31,800 $ 50,500 $ 370 - 0- - 0- 65 - 0- $ 480 - 0 800 95 - 0- $ 650 100 1,200 200 -0- 435 S 1,375 S 2,150 8 • WATER AND SEWER FUND SES;ER MAINTENANCE AND COLLECTION CONTINUED 02-4-62 ACTUAL ESTIMATED BUDGETED 1978-79 1979-80 1980-81 Tools and Eouioment 74-001 Salaries and Wages S 1,405 S 1,770 S 3,300 74-025 Materials -0- -0- -0- 74-0S3 Vehicles 65 180 200 74-100 Other -0- -0- -0- Sub Total S 1,470 $ 1,950 S 3,500 Vehicle and Machinery $ (19,871) $ -0- S -0- TOTAL MAINTENANCE $ 73,428 $ 113,485 S 177,120 CAPITAL New Serer- Pains 95-001 Salaries 95-025 Materials 95-054 Contracts 95-083 Vehicle 95-100 Other Expenses Construction Contributions Sub Total Sewer Connections** 96-001 Salaries and Wages 96-025 Materials 96-054 Contracts 96-083 Vehicles $ 27,834 $ 42,000 S 27,250. 5,033 9,000 9,800 805,037 405,000 345,700 8,601 16,000 12,800 91,306 155,000 -0- 146,553 332,000 -0- S 1,084,364 959,000 S 395,550 $ 20,788 $ 20,300 S 42,000 34,913 20,300 22,300 17,783 -0- -0- 15,250 12,675 12,000 Sub Totals S 88,734 $ 53,275 S 76,300 92-000 Vehicles and Equipment S 44,545 $ 13,500 S 8,400 Street Repair 94-001 94-025 94-083 94-100 Salaries and Wages Materials Vehicles Other Sub Total $ 2,099 $ -0- S -0- 252 -0- -0- 1,330 -0- -0- -0- -0- -0- S 3,731 S -0- S -0- 93-000 Easements S 24,654 $ 50,000 S 20,000 TOTAL CAPJTAL S 1,246,028 51,075,775 S 500,250 TOTAL SE..E1. ;T. S COLLECT. S 1,432,243 51,251,820 S 726,495 9 r • • WATER AND SEWER FUND SE'A'=R MAINTENANCE AND COLLECTIQN CONTINUED 02-4-62 • All salaries and wages include a proportionate share of FICA, Pension and insurance. Salaries and Vehicles are T & D charges. VEHICLES AND EQUIPMENT LIST 1. Metal Detector 2. Radio units, 2 (replacement) 3. Power rower (tank sites) •4. Smoke machine (replacement) 5. Safety equipment 6. Electric pumps, 2 (replacement) Total S 800 3,000 1 ,000 800 2,000 800 S 8,400 PERSONNEL SCHEDULE Number- of Employees 1978-79 1979-80 Supervisor Maint. Mechanic Const. & Maint. Foremen Lt. Equip. Operators Mechanic I Gen. Maint. Man Distribution Persons Utility Serv. Leadpersons Laborer - Overtime Contingency TOTAL 1 1 3 2 1 1 3 2 2 16 1 1 3 3 1 0 3 2 2 16 Amount 1980-81 1979-80 1980-81 1 1 3 3 1 0 1 2 2 14 S 16,400 18,500 31,580 28,050 7,540 -0- 7,710 21,040 14,350 5145,110 10,000 14,000 S169 ,170 Note: We have held the number of personnel to a total of 14. We plan to continue to hold to this level. 10 (1 OPERATIONS Labor and Expenses 50-001 Salaries and Wages $ 191,010 $ 150,000 50-009 Office Supplies 646 350 50-010 •linor Equipment 3,622 3,000 50-011 Cleaning Equipment 5,391 4,500 50-048 Travel and Training 1,565 2,000 50-051 Professional Services -0- 5,630 50-063 Telephone 2,239 2,500 50-064 Utilities 130,994 155,600 50-080 Building and Grounds 7,784 5,400 50-082 Radio Maint. 78 230 50-100 Miscellaneous 742 ,8,650 WATER AND SEWER FUND POLLUTION CONTROL PLANT 02-4-63 ACTUAL ESTIMATED BUDGETED 1978-79 1979-80 1980-81 • S 185,202 400 2,500 4,000 1,000 25,500 2,300 170,000 5,000 250 400 Sub Total $ 344,071 $ 337,860 S 396,552 52-000 Chemicals $ 109,759 $ 130,000 S 160,000 53-000 Vehicles $ 7,749 S 9,000 S 8,000 51-000 Purchased Water $ 4,517 S -0- -0- TOTAL OPERATIONS $ 466,096 S 476,860 S 564,552 MAINTENANCE Plant and Equipment 78-001 Wages and Salaries $ -0- $ 25,000 S 28,225 78-083 Pumping Equipment 15,920 19,000 2.0,000 TOTAL MAINTENANCE $ 15,920 $ 44,000 S 48,225 CAPITAL 97-000 Plant Imnrovements S -0- S 42,740 S -0- 92-000 Vehicles & Equipment $ 12,323 S 52,000 S 65,800 TOTAL CAPITJ.L $ 12,323 S 94,740 S 65.800 TOTAL POLLUTION CONTROL PLANT S 494,339 S 615,6011 S 578,577 11 WATER AND SEWER FUND POLLUTION CONTROL PLANT CONTINUED 02-4-63 PERSONNEL SCHEDULE Number of Employees Anio u n t 1978-79 1979-80 1980-81 1979-80 1930-81 Superintendent 1 1 Process Controller 0 0 Maint. Mechanics 2 2 Shift Operators 5 5 Coilfilter Operator 1 t--1 Ass't Coilfilter Operator 1 1 Sewer Plant Operator 3 3 Lt. Equip. Operator 1 1 Lab Technician 1 1 Ass't Lab Technician 1 1 Summer Workers 2 2 18 18 Overtime Contingency Fringe Benefits TOTAL 1 1 2 5 1 1 3 1 1 1 2 19 5 16,255 9,340 23,2o0 46,650 10,500 9,345 20,505 8,600 13,170 10,650 3,270 S 171,555 10,000 16,500 15,372 S 213,427 This personnel schedule includes the creation of one (1) slot, that of Process Controller. This person would be an assistant to the Superintendent and would be in charge of the day to day operations within the Plant. The creation of this position is recommended by Dr. David Parker in his report on the Pollution Control Plant Operations. POLLUTION CONTROL PLANT NOTES: Professional Services - Includes balance of studies. authorized in 1979-80. Also includes funds for an on-going sampling program. VEHICLES AND EQUIPMENT LIST 1. Dump Truck (replacement) 2. Chlorine Scales (replacement) 3. Dust Collector (replacement) 4. Sludge disposal equipment 5. Moisture Determination Balance 6. Spectrophotometer 7. Drying oven TOTAL $33,000 4,200 1,500 25,000 700 900 500 S65,800 12 WATER AND SEWER FUND CUSTOMER ACCOUNTING AND COLLECTION 02-4-65 OPERATIONS Meter Reading Labor and Expenses 56-001 56-009 56-010 56-048 56-080 56-082 56-083 Salaries and Wages Office Supplies Minor Equipment Travel and Training Building and Ground Maint. Radio Maint. Vehicle and Equipment Sub Total Cust. Records & Coll. Exp. 57-001 Salaries and Wages 57-009 Office Supplies 57-010 Minor Equipment 57-044 Publication and Dues 57-048 Travel and Training 57-049 Postage 57-051 Professional Services 57-063 Telephone 57-070 Collection Expense 57-080 Buildings and Grounds 57-081 Office Machine Maint. 57-083 Vehicles and Equipment 57-100 Misc. Expense Sub Total Independent Audit Exp. 58-000 Independent Audit Exp. Sub Total Inventory 59-001 Salaries and wages Sub Total TOTAL OPERATIONS ACTUAL 1978-79 S 39,209 110 510 182 202 470 2,978 $ 43,661 $ 39,201 1,983 680 127 730 14,862 62,457 3,726 $ -0- 202 51 4,254 3,225 131,498 $ 23,714 23,714 13,892 13,892 $ 212,765 ESTIMATED 1979-30 BUDGETED 1980-21 $ 46,624 S 57,569 75 150 390 120 58 100 33 67 400 500 3,500 4,200 $ 51,080 S 62,706 $ 72,417 1,350 520 230 234 23,000 65,000 4,000 2,000 34 50 5,000 800 $ 174,635 S 89,488 2,700. 160 200 400 23,000 68,000 4,200 4,000 67 200 6,000 800 S 199,215 26,000 S 26,000 $ 26,000 S 26,000 $ 14,000 S 15,459 S 14,000 S 15,459 S 265715 S 303,380 13 WATER AND SEWER FUND CUSTOMER ACCOUNTING AND COLLECTION CONTINUED 02-4-65 ACTUAL ESTIMATED BUDGETED 1978-79 1979-80 1989-81 MAINTENANCE Maintenance of Meters 72-001 Salaries and Wages $ 28,280 $ 33,959 S 41,870 72-009 Office Supplies 110 75 150 72-010 Minor Equipment 510 390 120 72-025 Materials 7,401 3,500 5,000 72-048 Travel and Training 184 58 100 72-030 Buildings and Grounds 202 33 66 72-083 Vehicles and Machinery 1,276 1,500 1,800 Sub Total $ 37,963 S 39,515 S 49,105 TOTAL MAINTENANCE $ 37,963 S 39,515 5 49,106 CAPITAL Water Meters 98-000 Water Meters $ 52,821 $ 17,300 $ 12,510 Sub Total S 52,821 $ 17,300 $ 12,510 Vehicles and Equipment 92-000 Vehicles and Equipment $ 4,826 $ 400 $ 20,330 Sub Total $ 4,826 $ 400 $ 20,330 TOTAL CAPITAL $ 57,647 $ 17,700 $ 32,840 GRAND TOTAL S 308,375 S 322,930 $ 385,326 14 • • PERSONNEL SCHEDULE NUMBER OF EMPLOYEES AMOUNT Water Meter Service Foreman Meter Repair Person Meter Readers Utility Service Representative Warehouse Manager Warehouse/Meter Reader Helper Clerk III 15 1979-80 1980-81 1979-80 19.30-81 1 2 0 S 15,702 2 19,842 3 26,054 2 23,833 1 13,255 0 0 1 8,357 Finance Department 61,000 Overtire 8,000 Total 11 10 5176,0443 Fringe Benefit Charges - .075 13,203 Contingency 5189,246 15,140 GRAND -TOTAL 5204.386 CUSTOMER ACCOUNTING AND COLLECTION - 02-4-65 NARRATIVE Objecti ve: • Customer Accounting and Collection is under the supervision of the finance Department. This section consists of two divisions, ureter reading and business office. The ureter reading division consists of meter service foremen, customer service representatives, meter- repair personnel, and ureter readers. This division is responsible for assigning account numbers to new water, sewer and sanitation accounts, turn -on orders, turn-off orders, delinquent accounts, meter test orders, rereads, meter chanoeout, meter maintenance, meter testina, meter box and lid maintenance, installing and maintaining remote reading system, meter reading, and customer service related problems. At the end of fiscal year 1979-80 there will be approximately 13,100 active and inactive water and sewer accounts. This 13,100 active and inactive water and sewer accounts will include approximately 675 active and inactive growth area water accounts. At the end of fiscal year 1979-80, the meter- reading division will work approximately 4,700 turn -on orders, 4,200 turn-off orders, . 200 test orders, 4,000 rereads, 500 meter changeouts, 3,000 miscellaneous jobs, 2,350 delinquent accounts, 300 meter repairs, 350 meter tests, and 154,300 meter reads. At the end of fiscal year 1980-81 there will be approximately 13,500 active and inactive water and sewer accounts. These 13,500 water and sewer accounts will include approximately 750 active and inactive growth area water accounts. At the end of fiscal year 1980-81, the meter reading division will work approximately 4,700 turn -on orders, 4,000 turn-off orders, 300 test orders, 4,500 rereads, 625 meter changeouts, 3,500 miscellaneous jobs, 2,500 delinquent accounts, 300 meter repairs, 350 meter tests, and 159,100 meter reads. The business office division consists of business office manager, clerk V, clerk III, cashiers, and pbx operator/receptionist. This division is responsible for receiving water, sewer,. and sanitation payments from customers; receiving and processing turn -on, turn-off, and transfer orders; answering customer questions about water, sewer, and sanitation bills; processing of final bills and deposit- ing refund checks; dispatching turn -on, turn-off and reconnect orders. to the meter division; updating delinquent account list; making corrections in water, sewer and sanitation accounts; balancing and auditing daily cash receipts; preparing file maintenance and meter reading book for data processing; preparing month-end reports and summaries; and operating switchboard. - At the end of fiscal year 1979-80, the business office division will receive and process approximately 153,500 water, sewer, and sanitation payments; 9,000 turn - on, turn-off, and transfer orders; 4,500 correct account orders; 500 meter test and double check reading orders; 600 ureter service orders; 14,000 miscellaneous receipts; and 750 return checks. At the end of fiscal year 1980-81, the business office division will receive and process approximately 158,500 water, sewer and sanitation payments; 9,000 turn -on, turn-off, and transfer orders; 5,500 correct account orders; 750 meter test and double check orders; 900 meter service orders; 14,200 miscellaneous receipts; and 850 return checks. 16 Account No. _001 - Reflects one less meter reader than budgeted in 1979-80. This reduction in personnel is due to upgrading and maintaining the water•meter system and improved efficiency of the meter division. Also, most of the meter division personnel are working four, ten-hour days. This has improved the efficiency of the meter division and cut down on gas consumption. • Account no. -010 - Reflects the cost of tools needed to read and maintain the meter system. Account No. -048 - Reflects the cost of travel expenses, room cost, and meals to attend the Arkansas State Water and Pollution Control Meeting. Account No. -025 - Reflects the cost of materials needed in ureter changeout, new meter installations, and meter repair and maintenance. Account No. -000 - Reflects the cost of 37 1 -inch through 6 -inch water meters to use in new installations and meter changeouts. Reflects the cost of remote reading at various locations in the water ureter system. Reflects the cost of replacing unit 80, a 1973 Chevrolet 3/4 ton pickup with approximately 70,000 miles on the odometer. This vehicle should be replaced because of extensive repairs needed. Unit 80 is used to replace and maintain water ureters, water meter pits, water meter pit lids, and remote reading systems in the field. This vehicle is required to haul dirt, gravel, tools, and materials. It is also required to pull an air -compressor. Reflects a 1 -ton wench to be used to pull large water meters and large water meter box lids. Reflects the cost of three. bed liners to be installed in the beds of Luv pickups that have single walls. Reflects the cost of one back mount tool box to be installed on unit 106. Reflects the cost of two cab mounting bars for caution lights on units 105 and 106. Reflects the cost of one caution light to be installed on unit 105. Reflects the cost of replacing two electronic calculators. 17 18 Item 1" Water Meter - P.D. 1 _" Water Meter - P.D. 2" Water Meter - Comp. 3" Water Meter - Comp. 3" Water Meter - Turbo 4" 'dater Meter - Comp. 4" 'dater Meter - Turbo 6" Water Meter - Turbo Generation Remote 3/4 Ton Pickup with Utility Bed - Replace 80 1 -Ton Wench Bed Liners Tool Box - Unit 106 Cab Mounting Bar for Caution Light - Units 105 & 106 Caution Light - Unit 105 Electronic Calculator Generator Remotes (P.D.) 1/2 Ton Pickup (replacement) W125 Fire Hydrant Meters Meter Yoke Check Valves .TOTAL ) CAPITAL IMPROVEMENT No. Needed Unit Cost Total 20 5 86 $ 1,720 8 190 1,520 2 565 1,130 2 850 1,700 2 570 1,140 1 1,400 1,400 1 850 850 1 1,950 1,950 6 50 .300 1 8,400 8,400 1 350 350 3 200 600 1 125 125 2 175 350 1 105 105 2 200 400 50 20 1,000 1 6,500 6,500 2 400 800 250 10 2,500 17 WATER AND SEWER FUND ADMINISTRATION AiD ENGIWr_ERiNG 02-4-66 ACTUAL ESTIMATED BUDGETED 1973-79 1979-80 1920-31 OPERATIONS Labor and Expenses 50-001 Salaries and Wages $ 68,563 $ 134,950 $ 161,720 50-009 Office Supplies 4,460 2,800 2,600 50-010 Minor Equipment 1,011 800 700 50-040 Advertising 80 300 350 50-041 Clothing Allowance 2,451 2,600 3,000 •' 50-044 Publications and Dues -0- 930 1,000 50-048 Travel and Training 3,331 1,800 2,000 50-051 Professional Services 410 2,500 436,000* 50-063 Telephone 3,329 3,400 3,500 50-064 Utilities -0- -0- -0- 50-031 Office Machines Plaint. 125 100 150 50-032 Radio Maintenance 54 120 150 50-083 Vehicles 12,138 12,000 8,300 50-100 Miscellaneous 1,902 -0- 750 Sub -Total 97,854 $ 162,300 S 620,220 Employee Benefits 54-068 Pension Contributions $ 15,738 $ 18,000 S 10,000 54-072 Social Security Taxes 40,219 41,660 10,550 Sub -Total 55,957 $ 59,660 20,550 Insurance 55-065 Vehicles and Other $ 23,236 $ 20,000 $ 23,000 55-066 Health 18,102 23,226 400 Sub -Total $ 41,338 $ 43,226 S 23,400 Rent 60-075 Rent $ 11,000 $ 11,000 S 11,000 Sub -Total 11,000 $ 11,000 S 11,000 TOTAL OPERATIONS $ 206,149 $ 276,186 S 675,170 CAPITAL Vehicles and Equipment 92-000 Vehicles and Equipment S --0- $ 4,815 S 9,620 TOTAL CAPITAL S -0- $ 4,815 S 9,620 TOTAL ADMINISTRATION S 206,149 $ 281,001 S 6.^,-',790 * See following page for detail. 20 WATER AND SEWER FUND CONTINUED ADHIiNISTRATION AND ENGINEERING 02-4-66 NOTES Professional Services Include: 1) EIS Study 2) Facility Plan 3) Public Participation 4) I & I 5) 14 & S Rate Study Total * S309,000 of this amount will be paid by grants. Vehicles & Equipment List: $ 134,000 157,000 14,000 73,000 58,000 S 436,000* 1) Light Pick-up (Replacement) $ 5720 2) Typewriter (Replacement) 900 3) Print Machine (Replacement) 1200 4) Level (New) 1000 5) Pressure Test Machine 800 Total $ 9620 PERSONNEL SCHEDULE NUMBER OF EMPLOYEES AMOUNT 1973-79 1979-80 1980-81 1979-30 1930-81 City Engineer/W&S Superintendent 1 1 1 $ 26,000 Ass't City Engineer 1 1 1 18,820 Engr. Aide 0 1 1 10,400 Utility Serv. Inspector 1 1 1 10,700 Head Draftsman 1 1 1 13,320 Draftsperson I 2 1 1 9;360 Clerk V 1 1 1 10,690 Land Agent 2 2 2 13,200 City Attorney(Part) 7,750 City Manager (Part) 15,840 Purchasing Officer 8,800 Personnel Officer (Part) 2,640 9 9 9 $ 147,520 Contingency 14,200 TOTAL S_161 .720 J1 WATER AND SEWER FUND RECREATION 02-4-67 ACTUAL 1978-79 C C T T 1.111 T C 11 BUuGEi ED 1980-31 OPERATIONS Labor and Expenses 50-001 Salaries and Wages $ 19,573 $ 13,030 S 21,038 • 50-009 Office Supplies -0- 450 450 50-063 Telephone 361 210 250 50-064 Utilities 1,814 1,900 2,200 • .50-030 Buildings and Grounds 6,068 3,500 2,500 • 50-10u Miscellaneous 3 75 75 Sub -Total $ 21,819 24,165 S 26,513 CAPITAL 99-000 Capital $ -0- $ 600 $ -0- Sub-Total S -0- S 600 0— TOTAL RECREATION $ 27,819 $ 24,765 $ 26,513 PERSONNEL SCHEDULE Number of Employees Dock Operators Fringe Benefits Amount 1979-80 1980-81 1,463 Total _21,0 3 22 WATER AND SEWER FUND EXPLANATIOii OF WATER LINES* 1. Porter Road Relocation - $32,000 The purpose of this project is to clear the Highway Right of Way with our water lines in the vicinity of Porter Road and the Bypass, The Highway Department will reimburse S26,000 of the cost involved in the project leaving $6,000 as the City cost. This is a carryover project. 2. Hiqhwav 71 South Relocation - $10,000 This is a carryover from 1979-80, and represents work not included in the original contract. The work is necessitated by changes in the Highway Departments original plans. None of the cost is considered reimbursible. 3. Hwy 71 Bypass and Hwy 265 Relocation - S21,000 The purpose of this project is to clear the Highway Right of Way of all lines at the Bypass -265 intersection. The original cost of the was $21,000. Of that amount, $14,000 is reimbursible by the State. Of the City share, (the remaining $7,000) we paid $5,000 in 1979-80 leaving $2,000 as the 1980-81 cost. 4. Highway 62 !Jest, Bypass to Garland Relocation - $280,000. The purpose of this project is to clear Highway Department construction along Hwy 62. 5120,000 was paid in 1979-80 fiscal year leaving S160,000 to be expended this budget year. None of this cost is reimbursible. 5. Hwy 62 West, Bypass thru Farmington - $35,000 The cost given in connection with of the preparation of Plans and Specifi construction is uncertain because we dc Highway Department, but it is expected expenditure would come early in fiscal way is included in this years budget. this project covers the cost cations only. The cost of not have Plans from the to be around S500,000. This 1981-82. The cost of right of 6. Hwy 71 South @ White River Relocation - $30 The purpose of this project is to remove our 12 -inch water line from the Bridge on the White River. The bridge is being widened by the State. The estimated cost of $30,000 is not reimbursible. The project is scheduled for October and November of 1980. 23 WATER AND SEWER FUND 7. Hwv 156 (City Lake Road) Relocation - $55,700 The purpose of this project is to clear proposed High:ray construction of 156. The estimated construction cost of $55,700 is not reirnbursible under an agreement reached by the City and the Highway Department. We plan to do this project on force account. The work is scheduled for November and December. 8. Six -Inch Line, Fox Hunter Road - $47,200 The uu,pose of— his project is, complete artie from Wyman, Road tHough\to Hwy 45 East. The loop will_eliminate a dead end line on Wyman Road and will reinforce the six-inch line on 45 —East. The last two sumniers:�re_have .had-iiiany�complaintsof low pressure on 45 East and this',lihe should eliminate that. problem. The line will also help in the Northeast area where a.greatdeal of,growth.•has taken place.,/ This line/will be constructed by force account, and the work js' scheduled for Apri:.Loi' 1981. i 9. Mt. Olive Water Oversizine - 525.000 This project consists of oversizing a planned 6 -inch water line for the Mt. Olive Water Association to an 8 -inch line. This cost includes engineering. 10. Miscellaneous Projects - S31,000 Consists of water line crossings installed prior to paving and small water line extensions. 11. 24 -Inch Waterline - $130,000 This project consists of 3,300 feet of line which will complete the 24 -inch loop around the City. The location is along the east side of the by-pass between Hwy 62 West and 18th Street. * Cost given includes engineering, but does not include cost of right of way aquisition. 24 WATER AND SEWER FUND r .. EXPLANATION OF SEWER LINES 1. Porter Road Relocation- 514,650 The purpose of this project is to clear the Highway right of way and construction in the vicinity of 71 Bypass and Porter Road. Of this amount S9,200 is by contract and is 76`' reimbursible, therefore the cost to the City is S2,300 under that contract. The remaining $5,450 is force account work and is broken dorm as: Materials - $2,000, Equipment - $1,500, Labor - $1,950. None of this would be reimbursible. 2. Hiohwav 71 South Relocation - 511,000 This is a carryover project from 1979-80. All of the work under the original contract has been completed. This is extra work, necessitated by changes in the Highway Department's construction plans. None of the cost is reimbursible. Forty-five hundred dollars ($4,500) is still payable under the old contract. The remaining work ($6,500) will be done on force account. • 3. Highway 62 West, Bypass to Garland - $73,000 ( The purpose of this project is to clear Highway construction along Hwy 62. $48,000 of the total amount was paid in 1979-80, leaving $25,000 to be paid in this budget year. None of this cost is reimbursible. 4. Hwy 62 W, Bypass thru Farmington - $4,000 The cost given for this project includes the preparation of Plans and Specifications only. Right of way costs are included elsewhere in this budget. The cost of construction is not known at this time because we do not have Highway Plans, but it is expected to be around $50,000. This expenditure would come in early fiscal 1981-82. 5. Six -Inch Sewer, Hwy 265 @ Ridqely Drive - $6 This sewer exentsion is to serve a residence on the east side of Hwy 265. The house was constructed under the impression that sewer was available. The estimated cost of the extension is $6,600. The property owner will pay $2,000. The property owner's share was computed on having the property owner pay for a 4 -inch service line and the City oversize to a 6 -inch. It would be possible, with another short extension, to serve one more piece of property. This is planned to be a force account job. The breakdown on materials, labor, and equipment is: Labor - $4,000, Equipment - S1,800, Materials - $800. 25 WATER A.F'D SE''ER FUND 6. Hwy 71 Bypass, Vicinity of Hwy 62 - 5235,000 The purpose of this project is to clear the Highway right of way with our sewer lines along Hwy 71 Bypass. The cost is 93.6," reinbursible by the State, making the State share $220,000 and the City share $15,000. We paid S132,000 of that amount in 1979-80 and received 5120,000 from the State in the same year. That leaves the City and State share for 1980-81 to be $3,000 and $100,000 respectively. 7. Stubblefield Sewer - S7,300 Completion of sewer project authorized for 79-80. Work on this project was suspended because of necessity to work on relocation projects. 8. Miscellaneous Projects - S24,000 Consists of sewer crossings put in prior to street pavings, and of small sewer extensions. 9. 12" Sewer Relocation - $200,000 This project is required to clear Highway Department work between Hwy 112 and Johnson Road on 71. The cost of this work is 100% reimbursible by the Highway Department. EXPLANATION OF OTHER PROJECTS Flouridation - $140,000 A facility to accomplish flouridation of the City's water Supply will be constructed in the fall and winter of 1980. A grant will supply approximately $66,000 of this total leaving approximately $74,000 to be expended by the City. 2. Environmental Impact Statement - 5162,000 This study concerning the disposal of Fayetteville's wastewater was undertaken as a result of a request by the Environmental Protection Agency in July of 1979. The purpose of the study is to evaluate the environmental, economic and social consequences of Fayetteville wastewater disposal over the next 20 years. Approximately $23,000 has been expended on this project in the 1979-30 budget year leaving 5134,000 to be spent this year. Seventy-five per cent of the total cost is reimbursible by EPA. Therefore, we will spend 5134,000 this year and receive $121,500 in EPA funds. The net city cost will l be S12,500. 3. Facility Plan - S157,000 The purpose of this study is to recoi-olend to the City the best alternative to wastewater treatment available to the City over the next 20 years. This study is 75i reimbursible by EPA. The cost to the City would then be $39,250. f 26 WATER AND SEWER FUND 4. Public Participation - $17.400 The purpose of this project is to conduct a program which is acceptable to EPA and which will involve the public to a maximum degree. Seventy- five percent of this cost is reimbursible, therefore the cost to the City would be 54,350. Of the $17,400, $7,284 is in salaries of personnel working for the City. The balance is direct costs. Approximately $3,400 was spent in 1979-80, leaving $14,000 for 1980-31. 5. Infiltration and Sewer System Evaluation Studies - 573.000 These studies are completed and approved by the EPA. The report indicates the extent of excessive infiltration and inflow into the sewer system and the cost of rehabilitation of the system. Only those leaks considered cost -effective to eliminate will be repaired. Seventy-five percent of the cost of this study is reimbursible, therefore the cost to the City will be $18,250. 6. Water and Sewer Rate Study - $58,000 This study is to determine the rates the City should be charging to support projected 0241 costs, capital improvements, and bonded indebt- edness over the next 5 years. The water portion is estimated to be 533,000 none of which is reimbursible. The sewer portion is estimated to be $25,000 of which $8,000 is considered reimbursible by EPA. Total cost to the City is $50,000. 7. Resort on Sludge Disposal Alternatives - $6,000 This report considers sludge disposal alternatives available to the City at the present Pollution Control Plant Site, until a new disposal method is devised in conjunction with the overall waste disposal plan. The report is being prepared by McGoodwin, Williams and Yates and is in the final stages of completion. None of the cost is reimbursible by EPA. 8. Pollution Control Plant Study - $10,000 The Board of Directors approved a study of the Pollution Control Plant operation to be conducted by Dr. David Parker of the University of Arkansas. The study is complete and a final report is being written at the present time. The report will evaluate the operation at the plant and make recommendations for future operation. 9. Special Monitoring of Industries - 515,000 This study was undertaken at the request of the Department of Pollution • Control and Ecology and with the approval of the Board of Directors. A draft report has been written and submitted to the City. A final report will be submitted after review of the draft. The report will indicate the contribution of various industries to the wasteload at the giant in terns of flow, organics, grease and heavy metals. Approximately S5,u00 was expended on this project in 1979-30 leaving 59,500 to be spent in the 1930-e1 fiscal year. 27 • WATER AND SEWER FUND 10. Phase II Dam Safety Inspection - $30,000 • 'Tfie Corps of ,Ettgi'iicers ;4M� phase 4I inspection of the Lake Faye tt4vlilie Y)am in the suner of 1979. Their report of the findings• included a re?onurhndation that'a Phase II inspection be performed on the dam. An engineering proposal has been submi.tted by :1cClelland Engineers, Hid .for the work. The cost of the project is S3000. The oOject.of the,st`idy j's to determine how safe the darn is and to make ,,I:econunendations on future operation and maintenance of; the dam as well as recommendations .on`stF[ictural improvements that"'may be required. 11 JI WATER AND SEWER FUND CAPITAL EXPENDITURE SCHEDULE PROJECT COST LABOR MATERIALS (CITY COST) WATER LINES EQUIP11ENT Porter Road* $ 32,000 $ $ S Relocation (c) (6,000) Hwy 71 So.* 10,000 Relocation (c) (10,000) Hwy 71 Bypass* 16,000 265 Relocation (c) (2,000) Hwy 62 West, Bypass* 160,000 to Garland Relocation (c) (160,000) Hwy 62 West, Bypass 35,000 thru Farmington, Relo.(c) (35,000) Hwy 71 So @ White River 30,000 Relocation (c) (30,000) Hwy 156 (City Lake Rd) 55,700 15,700 32,000 8,000 Relocation (F.A.) (55,700) Six -Inch Line T 4-,200 Fox Hu✓er Rd (LA.): (42..,:200,)'•, 1,3;00;=— .28,500 5,000 Mt. Olive Water 25,000 Oversizing (25,000) Misc. Projects+ 31,100 24,300 15,000 10,500 (31,100) 24 -Inch 130,000 Waterline (130,000) TOTAL MATER $ 524,800 $ 40,000 $ 4.7:000 S 18,500 (nnn nnn) * Carryover + Includes street crossings prior to paving and small extensions . ) dl WATER AiIU SEWER FUND CAPITAL EXPENDITURE SCHEDULE CONTINUED PROJECT COST LABOR MATERIALS (CITY COST) 29 EQUIPMENT SEWER LINES Porter Rd.* $ 14,650 Relocation (C&F.A.) ( 7,750) $ 1,950 $ 2,000 S 1,500 Hwy 71 South* 11,000 Relocation (C&F.A.) (11,000) 4,300 1,200 1,000 Hwy 62 West, Bypass* 25,000 to Garland, Relo. (c) (25,000) Hwy 62 West, Bypass 4,000 r thru Farmington, Relo.(c) (4,000) Six -Inch Sewer 6,600 Hwy 265 & Ridgely Dr. (F.A.) 4,600 4,000 800 1,800 Hwy 71 Bypass, Vicinity 103,000 of Hwy 62,Relo. (c) (3,000) ( Stubblefield Sewer(F.A.) 7,300 4,000 800 2,500 (7,300) Misc. Projects+ (F.A.) 24,000 (24,000) 13,000 5,000 6,000 • 12" Sewer Relocation 200,000 Hwy 71 Bypass (-0-) TOTAL SEWERS $395,550 27,250 9,800 12,800 * Carryover + Nhscellaneous Projects include crossings prior to paving and small sewer extensions. 30 • WATER AND SEWER FUND CAPITAL EXPENDITURE SCHEDULE CONTINUED • PROJECT COST LABOR MATERIALS EQUIPMENT • (CITY COST) OTHER PROJECTS Flourida'tion S 140,900 $ $ $ (74,000) EIS Study 134,000 (12,500) Facility Plan 157,000 (39,250) Public Participation 14,000 (950) 4,300 Infiltration and SSES 73,000 (18,250) Water and Sewer Rate Study 58,000 (50,000) Sludge Disposal Study 6,000 (6,000) • Pollution Control Plant Study 10,000 (10,000) Special Monitoring at Industries 9,500 (9,500) Phasgr I' Sa`Sety Inspect n.r%30,O00;'�, LakeJ2yettevi,lIe =" \ ' Total Other Projects S 601,500 $ 4,300 ( 220,450) Grand Total' Si c7n_pnn 31 • r, Y [a CITY OF FAYETTEVILLE, ARKANSAS Water and Sever Department Surplus Revenue Fund HTT CASH BALANCE CASH RECEIPTS Transfer Maturity Interest Receipts Receipts BEGINNING OF YEAR s from Operating Fund of Certificates Received of Due from Other Funds of Due to Other Funds CASH DISBURSEMENTS: Transfers to Operating Fund • Purchases of Certificates • Disbursement to Other Funds Cash Balance - End of Year INVESTMENTS - BEGINNING OF YEAR Additions Maturities Transfered to 084.1 Investments - End of Year Due to Other Funds Surplus Revenue Fund Balance - July 31, 1980 Projected Transfers to O&M - 1980-81 $ 13,266 -0- 462,000 78,415 242,000 2,561 200,000 430,000 32,561 $ 135,681 658,000 443,000 (462,000) (306,000) 333,000 (15,769) S 452,912 S(450,000) City of Fayetteville ,. Water and Sewer Fund 1980-31 Accrual Statement of Operation REVENUES: Per Budget Less: Water E Sever Surplus Less: Capital Income Less: Loan -General Total Revenue EXPENDITURES: Per Budget Less: Principal Payments Less: Capital Expenditures Add: Depreciation Expense Total Expenditures Estimated net loss for the year on Accrual Basis •1A $ 5,301.250 (450,000) (1,086,950) 70,363) S 3,693,937 5,285,161 (270,000) (1,611,780) 850,000 4,253,381 S (559,444)