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Home My WebLink About05-79 RESOLUTIONRESOLUTION NO. 5-'79 A RESOLUTION ADOPTING THE 1979 GENERAL FUND, PUBLIC WORKS FUND, SANITATION FUND AND REVENUE SHARING BUDGETS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the General Fund, Public Works Fund, Sanitation Fund and Revenue Sharing Budgets attached hereto and made a part hereof are hereby adopted for fiscal year 1979. PASSED AND APPROVED this /(cam— day of G_h.u„ 1979. ;'MATTES `. s• CITY (CLERK p 4=1 ,...„ APPROVED: C4>60\flAOLC5 MAYOR MICROFILMED DATEJUN 1 a 1979 REEL l 9 2�, • • PROPOSED 1979 REVENUE SHARING BUDGET SUPPLEMENTAL DETAIL SHEET REVENUE ESTIMATE Public Works Street Department Replace units 23, 24, 25 Dump trucks with bed Miscellaneous Equipment Replace unit 6, flat bed truck Transfer to Public Works Fund -Salaries Air Compressor with Jackhammer Replace Hughes Impactor Morningside Drive -Fletcher Ave. Project Fence Maintenance around shop Replace two 2 -way radios Minor Shop Equipment Fire Department New Fire Truck Replace Inspectors Vehicle Turn -out Clothes Fire Fighting Boots Replace Fire Helmets Radio Alert Monitors (45) Heat Scanner One Smoke Ejector 600 ft. 1" booster reel hose 1000 ft. 5" hose with couplings Two Walkie-talkies Police Department Replace 9 Police Vehicles New Security. Screen for Vehicles Replace two 2 -way radios and one for Field Supervisor's car Light Screen and Bars Buildings & Grounds Service Body $449,922.00 $ 39,600 13,092 13,000 47,700 12,000 3,250 89,200 300 1,800 2,500 $222,442 $ 76,800 6,000 2,700 650 800 16,000 500 300 1,170 8,600 1,500 $115,020 $ 54,900 750 4,500 610 T-60,760 $ 1,400 f Proposed 1979 Revenue Sharing Budget (cont.) 43 Traffic Department • One-third Stearns Rd., Signals Replace Controller Dickson -Lafayette - Maple Parks and Recreation Replace Pickup, Unit 256 Flail Mower Miscellaneous Equipment Administration Public Information Council an Aging Equipment $ 17,000 13,000 $ 30,000 $ 6,200 2,000 1,100 $ 9,300 $ 10,000 $ 1,000 TOTAL EXPENDITURES $449,922 INTEREST FROM SEPTEMBER 1, 1977 THROUGH OCTOBER 31, 1978 $ 61,000 Expenditures Street Salaries $ 61,000 • • • 1979 GENERAL FUND BUDGET AND WORK PROGRAM CITY OF FAYETTEVILLE ARKANSAS • FILED IN MY OFFIC HIS DAY •e Ci 197 Clor& • • • TABLE OF CONTENTS PAGE GENERAL FUND Expenditure Summary 1 Revenue Detail 2 Projected Fund Balance 7 GENERAL FUND DETAIL Administration 8 City Clerk 10 Municipal Prosecutor 11 Legal 12 Municipal Court 13 Finance 14 Traffic and Parking Control 16 Data Processing Division 17 Purchasing and Budget Division 19 Planning 20 Police 21 Fire 24 Inspection 26 Hydrant Charges 27 Parks and Youth Center 28 Swimming Pool 29 Library 30 Airport Operations 31 PUBLIC WORKS Revenue and Projected Fund Balance 32 PUBLIC WORKS FUND DETAIL Street 33 Buildings and Grounds Division 37 Shop 38 SANITATION FUND SUMMARIES Revenues and Projected Fund Balance 39 Operations 40 Animal Control 42 REPLACEMENT FUND 43 CAPITAL IMPROVEMENTS 44 OFF-STREET PARKING 45 SANITATION REVENUE BOND AND DEPRECIATION FUND 46 1962 G.O. BOND FUND 47 REVENUE SHARING BUDGET - 1979 48 • • • CITY OF FAYETTEVILLE ARKANSAS GENERAL FUND EXPENDITURES DEPARTMENTAL SUMMARY Administration City Clerk Legal - City Attorney Legal - Municipal Prosecutor Municipal Court Finance Data Processing Purchasing - Budget Traffic & Parking Control Planning Inspection Police Fire Hydrant Charges Parks & Recreation Swimming Pool Library Airport Buildings & Grounds Transfer to Public Works Fund GRAND TOTAL Department Actual Budgeted 1977 1978 $ 38,282 $ 16,701 30,384 26,737 115,439 62,756 15,451 78,991 31,959 68,686 560,300 423,612 9,086 51,145 16,467 53,000 71,060 112,461 -0- $1,782,517 93,407 17,542 34,861 19,081 24,390 228,725 66,497 32,106 76,474 42,820 75,569 639,891 509,584 9,912 113,089 24,055 63,000 72,672 83,316 -0- $2,226,991 1979 Budget - Major Objects S Personnel Salaries Administration $ 70,608 City Clerk 16,345 City Attorney 23,219 City Prosecutor 20,121 Municipal Court 20,082 Finance 140,117 Data Processing 40,715 Purchasing/Budget 26,296 Traffic 42,454 Planning 27,799 Inspection 76,804 Police 624,800 Fire 524,086 Hydrant Charges -0- Parks & Recreation 69,466 Swimming Pool 18,676 Library -0- Airport 36,188 Transfer to Public Works - Building & Grounds 71,222 TOTALS S 1,848,998 Materials & Supplies $ 3,700 1,100 1,900 800 2,000 4,050 2,300 3,000 10,900 6.700 3,200 10,800 2,950 -0- 3,075 5,700 -0- 4,225 925 567,325 umma ry Contractual Services $ 22,434 9,152 12,275 3,920 5,281 120,640 50,245 5,262 16,905 12,540 14,855 95,435 38,425 9,912 70,760 3,950 70,000 27,163 34,165 $623,324 1 Estimated Proposed 1978 1979 $ 78,900 17,978 25,751 15,747 24,030 237,470 83,566 29,097 61,031 35,110 75,781 572,821 473,710 9,912 106,184 21,319 63,000 67,835 80,375 -0- $ 96,742 26,597 37,394 24,841 27,363 264,807 93,260 34,558 70,259 47,039 94,859 736,035 565,461 9,912 243,301 23,326 70,000 67,531 105,312 $2,079,617 $2.644,647 Capital Outlay $ -0- - 0- -0- -0- -0- -0- -0- -0- -0- -0- -0- 5,000 -0- -0- 100,000 -0- - 0- - 0- 5 Total 96,742 26,597 37,394 24,841 27,363 264.307 93,260 34,558 70,259 47,039 94,859 736,035 565,461 9,912 243,301 28,326 70,000 67,531 106,312 5105,030 $2.544,647 2 CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND REVENUES Actual Estimated Budget 1977 1978 1979 General Property Tax $264,327 $283,000 $300,000 Delinquent Property Tax 7,236 5,000 6,000 TOTAL $271,563 $288,000 $306,000 Franchise Southwestern Electric Power $216,422 $235,000 $270,000 Southwestern Bell 106,250 106,250 120,000 Arkansas Western Gas 97,881 143,000 165,000 Warner Cable 35,518 39,000 43,000 Ozarks Electric Cooperative 47,865 52,000 65,000 Transportation Company 121 -0- 100 TOTAL Licenses and Permits Alcoholic Beverage Licenses Trade Licenses Building Permits Electrical Permits Plumbing and Gas Fitting Other Permits Occupation Licenses S504,057 S515_,220 $663,100 $ 45,971 1,762 57,374 14,632 33,729 1,910 71,019 $ 46,000 1,500 53,000 14,000 30,000 2,500 72,000 $ 48,000 1,500 50,000 14,000 30,000 2,200 73,000 TOTAL $226,397 $219,000 $218,700 Fines and Penalties Parking Fines $ 7,809 $ 11,200 $ 11,000 Court Fines 231,045 246,000 255,000 TOTAL $238,854 $257,200 $266,000 Use.of Money and Property Administration Building Rent $ 11,000 5 11,000 $ 11,000 Frontier Airlines 69,923 71,000 72,500 Skyways 17,742 17,000 17,000 Rental Car Agencies 18,416 19,500 20,000 Miscellaneous 15,197 10,000 13,000 Airport Parking 9,464 10,500 10,500 Parking Meters 9,278 10,000 10,000 CONTINUED • • • Use of Money and Property - Continued Swimming Pool Swimming Pool Concessions Interest Sale of Property TOTAL Other Revenue Housing Authority State Turnback Miscellaneous Public Service and Safety Grants FAA Grants Cost Allocation CETA Reimbursement Data Processing Community Development Sale of Equipment Revenue Sharing Transfer Transfers From Other Funds Anti -Recessionary Grant Lake Fayetteville Park Development Fund TOTAL GRAND TOTAL Actual Estimated Budget 1977 1978 1979 3 11,516 $ 12,000 $ 12,500 6,493 6,500 6,800 44,186 35,000 35,000 -0- 5,000 -0- 213,215 $ 207,500 $ 208,300 3,899 $ 4,000 $ 4,000 431,315 460,000 510,000 7,505 1,000 5,000 31,184 52,000 46,000 4,174 -0- -0- 256,067 260,847 3,744 3,500 2,000 35,116 65,000 68,169 8,360 (15,000) -0- -0- 9,500 9,000 7,170 -0- 5,870 -0- 5,277 -0- -0- -0- -0- -0- $ 543,614 $ 836,067 $ 905,016 $1,997,700 $2,383,017 52,567,116 • • 4 GENERAL FUND REVENUES EXPLANATION Property Taxes Property taxes reflected in the General Fund Budget are based on 5 mills. The total City millage rate is 7. Five mills is General Government, 1 mill Police Pension and 1 mill Fire Pension. Because of its importance to the financing of City government, below is a listing of the total millage rates, by year, for the City of Fayetteville. Source: Official records of the City Clerk, City of Fayetteville: Year Total Millage 1909 7.0 1910-1911 6.5 1912-1925 7.5 1926-1933 10.0 1934-1935 12.5 1936-1940 11.5 1941 12.0 1942 14.0 1943-1946 12.0 1947-1957 14.0 1958 11.0 1959-1960 13.5 1961-1964 14.0 1965-1973 16.0 1974 11.0 1975 7.0 1976 7.0 1977 7.0 1978 7.0 As this chart indicates, the City of Fayetteville has the lowest property tax rate since 1911. Local tax effort is one of the main components in the computations of Revenue Sharing entitlement funds. In short, low tax effort = low revenue sharing entitlement: greater tax effort= larger revenue sharing. Franchise tax increases and adoption of an occupation tax in 1976 has helped to recover most of the tax millage reduction but due to lag -time for receiving credit, revenue sharing receipts will be down until approximately 1979. Franchise Taxes - Expected to increase slightly due to an additional one percent increase which is also applied to industrial customers and due to utility rate increases. Southwestern Electric Power Company - Resolution No. 4-68, passed and approved by the Board of Directors on January 29, 1968, amended the street rental charge (franchise tax) agreement between SWEPCO and the City dated December 29, 1944, to provide for a 3 percent tax on the "Company's gross revenues derived from the sale of electric power and energy to domestic and commercial customers within the City limits." A new agreement was adopted in 1976 to increase the tax to 4 percent and apply the rate to industrial customers. This agreement is for 10 years certain beginning July 1, 1976. Southwestern Bell Telephone Company - Ordinance No. 1583 amended ordinances numbered 1167, 1223 and 1295 by increasing the amount of the franchise tax on South- western Bell from 517,000 annually established on April 9, 1962, to 525,000 annually established on January 1, 1968. Ordinance No. 1777 dated January 4, 1971, increased franchise tax from 525,000 annually to 537,500. Ordinance No. 2257 increased this tax to S75,000 for 1976 with 518,750.00 to be paid over a 3 -year period and prescribed a 5100,000 annual tax to begin in 1977. There is no specific time frame for this agreement. Arkansas Western Gas Company - Franchise tax was increased from 2 percent of gross to 3 percent of gross sales of natural oas to domestic and commercial consumers within the City limits on January 1, 1968. Ordinance No. 2236 increased the tax rate to 4 percent. This agreement runs for 10 years certain from July 1, 1976. A 1 percent tax is applied to industrial customers. • • • GENERAL FUND REVENUES EXPLANATION - CONTINUED Trans -Video (Warner Cable) - Rate: Two .percent of gross revenues derived from service and maintenance charges collected on services rendered within 'the corporate limits of the City commencing on January 8, 1963 and for the duration of the franchise period. Rate increase for Trans -Video (Warner Cable) was approved by the Board on August 11, 1971. The franchise rate remained at two percent. Reference: Ordinance 1808. The franchise tax was increased to four percent on June 21, 1977 to be in line with other utilities (Ordinance 2348). Ozarks Electric Cooperative - Rate: Three percent of gross sales of electrical power to domestic and commercial consumers within the corporate limits of the City. Rate established on January 1, 1968. Reference: Ordinance 1584. The tax rate was increased to 4 percent by Ordinance No. 2238. Also 1 percent is applied to industrial customers. This agreement is for 10 years certain beginning July 1, 1976. Transportation Companies - License fee of $100 per year on one taxi company. Alcoholic Beverage Licenses - This category reflects taxes collected as paryment for the privilege of selling alcoholic beverages. Retail sales, both on premise and package, determine amount of license tax. Also includes ABC Supplemental Tax which rate is 5 percent tax on gross revenue derived from selling mixed drinks and for the serving of beer and wine by private clubs only. Trade Licenses - Represents licenses issued by.the.City for the privilege of carrying on certain types of trades or occupations such as plumbers, gas fitters, and electricians licenses. Licenses and Trade Permits Building Perm is - Self-explanatory. This item has increased due to increased building activity and fee increases. Electrical Permits and building and gas connections. Fees were Plumbing and Gas Fitting Permits - These permits, like permits, are issued by the Inspection Department to make electrical, plumbing increased in 1976 for these permits. Other Permits - Includes a variety of permits issued for the privilege of carrying on certain types of business such as bowling alleys, operating amusement devices and several others. 'Fines and Penalties Parking Fines - Represents fines for overtime parking tickets. Court Fines - Represents fines levied for conviction of violations of State laws and City ordinances. Use of Money and Property Administration Building Rent - Represents rents paid to the General Fund by the Water and Sewer Department on space in the Administration Building. Parking Meters - Represents revenue collected from on -street parking meters. Swimming Pool Operations - Revenue derived from sale of swimming pool tickets and concession sales. Interest Received - Reflects monies received from investments. Other Revenue Municipal Turnback - The City is expected to receive approximately $15.00 per capita in 1979, based on September 1, 1976 special census which reflected a population in the City of 34,036. Crime Commission Grants - Represents funds received by the City from the Arkansas Crime Commission for support of law enforcement activities. 5 5 General Fund Revenues Explanation - Continued Housing Authority In -Lieu -of -Tax - Represents payments from the Housing Authority to the City per an agreement between the City of Fayetteville, Fayetteville Public Schools and Washington County that revenue equivalent to what a tax would be if the facilities of the Housing Authority were on the tax roll would be paid to the City to help defray the cost of operations funded by the City at the Community Adult Center. Federal Aviation Administration Grants (FAA) - A separate 1977 Airport Construction Fund is used to account for major airport construction projects. Airport Revenues Frontier Skyways Rent-A-Car Airport Parking Miscellaneous 1979 S 72,500 17,000 20,000 10,500 13,000 $133,000 Data Processing Charges - Represents charges to other funds for data processing support services. Cost Allocation Transfers - Reflects charges to ,other funds for services rendered by Administration, Finance, Purchasing, and Legal Departments. This charge is based on 21.22 percent of the budgeted salaries. City of Fayetteville, Arkansas 1979 General Fund Projected Fund Balance Balance - January 1, 1978 Add: Estimated Revenue, 1978 Total Resources Deduct: Estimated Expenditures, 1978 Estimated Balance, December 31, 1978 Add: Estimated Revenue, 1979 Total Deduct: Resources Estimated Expenditures, 1979 5 906,292 2,383,017 3,289,309 2.079,617 1,209,692 2,567,116 3,776,808 2,644,647 Estimated Balance, December 31, 1979 $1,132,161 • • 7 • • • GENERAL FUND DETAIL ADMINISTRATION - 4000 8 Actual 1977 Budgeted 1978 Budgeted 1979 4000 Personnel Salaries $ 23,076 S 59,762 S 70,608 Materials and Supplies 4006 Office Supplies and Printing $ 1,928 $ 3,500 $ 3,500 4010 Minor Equipment -0- 200 200 Total $ 1,928 $ 3,700 $ 3,700 Contractual Services 4040 Advertising $ 1,180 $ 1,750 $ 1,400 4044 Publications and Dues 3,757 5,172 , 6,114 4048 Travel and Business Expense 3,298 3,500 3,500 4051 Professional Services 450 750 750 4068 Office Machine Maintenance 225 300 300 4069 Radio Maintenance 19 75 75 4073 Vehicle Maintenance 530 600 800 4083 Social Security Tax 1,043 3,598 3,695 4085 Election Costs 79 1,500 1,500 4087 Miscellaneous 769 500 500 4088 Pension Contributions 1,928 2,200 3,800 $ 13,278 $ 19,945 3 22,434 4090 Capital Outlay Grand Total -0- $ 10,000 $ 38,282 $ 93,407 5 96,742 PERSONNEL SCHEDULE Number of Employees Amount 1978 1979 1978 1979 City Manager 1 1 532 325 Secretary to City Manager 1 1 8 378 Administrative Assistant 1 1 17 655 Personnel Officer 0 1 12 000 Administrative Intern 1 0 -0- Overtime 250 Total 4 4 559,762 $70,608 EXPLANATION 4000 Personnel Salaries: A direct charge is made to the Water and Sewer, Public Works, and Sanitation funds for service performed by this department based an a cost allocation plan developed by auditors. 4006 Office Supplies and Printing: Funds are provided in this account for duplication materials for the City Board, Admin- istration, and public information items. 4044 Publications and Dues include: Arkansas City Management Association $ 50 Arkansas Municipal League 3,200 Rent on parking lot behind City Hall 750 Management Information Service 200 National League of Cities 1,024 International City Management Association - Dues 275 Newspapers - 2 local -0- Miscellaneous publications 300 City Directory 80 AML Handbook Inserts 75 Arkansas Legislative Digest 145 Miscellaneous 15 6,114 ADMINISTRATION - 4000 EXPLANATION - CONTINUED 4048 Travel and Business Expense: International City Management Association Conference, Arkansas Municipal League, other travel to federal agencies, state offices, workshops, etc. Total $ 3,500 4051 Professional Services Includes $750 to defray expenses of the City's industrial Park Committee. 4373 Vehicle Maintenance includes: Gas, oil, tires, tubes and general maintenance. 4088 Pension Contribution includes: The City contribution to the pension plan for the City Manager in the International City Management Association Retirement Corporation. The 1979 Revenue Sharing Budget includes 510,000 for Annual Report. The Administration Department, or City Manager's Office oversees the general affairs of all City departments, and a large portion of time is spent in the coordination and execution of a variety of federally assisted programs. In addition, this office pro- vides the Board of Directors, representatives of the news media, and the people of Fayetteville with detailed information about the City's activities, new programs, and problems, through agendas for each board meeting. • • GENERAL FUND DETAIL CITY CLERK - 4100 10 Acutal 1977 Budgeted 1978 Budgeted 1979 4100 Personnel Salaries $ 9,171 S 10,346 $ 16,345 Materials and Supplies 4106 Office Supplies and Printing S 1,240 S 1,000 S 1,100 Contractual Services 4140 Advertising $ 2,901 $ 1,500 $ 3,800 4144 Publications and Dues 96 60 50 4146 Codification 1,319 3,000 2,700 4148 Travel and Training -0- 150 200 4168 Office Machine Maintenance 64 120 250 4183 Social Security 546 641 1,002 4184 Recording Fees 751 625 1,100 4187 Miscellaneous 19 100 50 Total $ 6,290 T 6.196 $ 9,152 4190 Capital Outlay $ -0- $ -0- $ 0 - Grand Total $ 16,701 $ 17,542 $ 26,597 PERSONNEL SCHEDULE Number of Employees Amount 1978 1979 1978 1979 City Clerk 1 1 $ 9,305 Microfilmer 0 1 6,540 Overtime 500 Total 1 2 $10,346 $16,345 EXPLANATION AND PERFORMANCE DATA The City Clerk transcribes and composes minutes of the meetings of the Board of Directors, sees that ordinances are published and recorded and is custodian of the official records of the Board of Directors. The City Clerk is also secretary of the Fireman's Pension and Relief Fund, and performs secretarial work for the Finance Office. 4100 Reflects the transfer of the microfilm position from the Finance Department to the City Clerk's Office. • GENERAL FUND DETAIL MUNICIPAL PROSECUTOR - 4200 11 Actual 1977 Budgeted 1978 Budgeted 1979 4200 Personnel Salaries $ -0- 5 13,320 $ 20,121 Materials and Supplies 4206 Office Supplies and Printing $ -0- $ 1,000 $ 800 4210 Minor Equipment -0- -0- -0- Total 5 -0- 3- 1,000 $ 800 Contractual Services 4244 Publications and Dues 5 -0- $ 410 $ 450 4249 Postage -0- 250 250 4251 Professional Services -0- 1,200 600 4254 Office Rent -0- 1,200 1,320 4263 Telephone -0- 600 600 4268 Office Machine Maintenance -0- 100 100 4283 Social Security -0- 801 500 4287 Miscellaneous -0- 200 100 Total $ -0- $ 4,761 $ 3,920 Grand Total $ -0. $ 19,081 S 24,841 PERSONNEL SCHEDULE Number of Employees Amount 1978 1979 1978 1979 Municipal Prosecutor 1 1 512,000 Legal Assistant 1 1 8,121 Total 2 2 $13,320 520,121 EXPLANATION AND PERFORMANCE DATA The Municipal Prosecutor's Office has operated for the past three years from the City Attorney's budget. The Municipal Prosecutor presents all cases before the Municipal Court and represents cases on appeal before Circuit Court. A legal assistant is presently funded by the CETA program to assist .the prosecutor in the day to day operations of this office. In the event that the CETA program is discontinued, full funding of this position is provided by this budget. 4251 Costs for service of subpeonas, filing fees, and other costs for cases on appeal. • • • 4300 Personnel Salaries 4301 Extra Legal Services Total GENERAL FUND DETAIL LEGAL - 4300 Actual 1977 $ 6,948 -0- $ 6,948 Materials and Supplies 4306 Office Supplies and Printing $ 1,056 4310 Minor Equipment -0- Total r 1,056 Contractual Services 4344 Publications and Dues 4348 Travel and Training 4350 Legal Services 4351 Professional Services 4383 Social Security 4387 Miscellaneous Total Grand Total $ 578 26 5,471 15,686 421 198 12 Budgeted 1978 Budgeted 1979 $ 14,691 $ 15,719 7,500 7,500 $ 22,191 $ 23,219 $ 300 400 S 700 $ 600 700 -0- 9,700 920 50 $ 22,380 $ 11,970 $ 30,384 $ 34,861 PERSONNEL SCHEDULE Humber of Employees 1978 1979 300 1,600 1,900 600 700 -0- 9,500 1,425 50 $ 12,275 37,394 Amount 1978 1979 City Attorney 1 1 Extra Legal Services Total 1 1 S22,191 S15 719 7 500 523 219 EXPLANATION AND PERFORMANCE DATA The City Attorney acts as legal advisor to the City Board, City Manager, all City Departments, boards and commissions. Additionally, the City Attorney represents the City before courts of record. 4300 A direct charge is made to the Water and Sewer, Public Works, and Sanitation Funds based upon a cost allocation plan developed by auditors. 4344 Includes $600 for legal publications and dues to Supreme Court, State Bar, American Bar Association and Arkansas City Attorney Association. 4350 Cost for extra legal services has been moved to 4301. 4351 Includes $700 per month for office and secretarial allowance for City Attorney - $8,400. And, $1,100 for litigation expenses such as expert witness fees, legal re- porter fees for depositions, filing fees, sheriffs fees, and appeallate expenses and trail transcript expenses. The municipal prosecutors office expenses are budgeted in account series 4200. • • • GENERAL FUND DETAIL MUNICIPAL COURT - 4400 Actual 1977 4400 Personnel Salaries $ 17,176 Materials and Supplies 4406 Office Supplies and Printing $ 1,961 4410 Minor Equipment 59 Total S 2,020 Contractual Services 4444 Pu)lications and Dues 4448 Travel and Training 4451 Professional Services 4468 Office Machine Maintenance 4483 Social Security Taxes 4487 Miscellaneous 4488 Pension Contribution Total 4490 Capital Outlay Grand Total 235 390 5,808 61 1,039 8 -0- 7,541 -0- $ 26,737 $ 13 Budgeted 1978 Budgeted 1979 $ 19,036 $ 20,082 1,500 $ 2,000 -0- -0- 1,500 S 2,000 $ 200 500 1,300 185 1,169 500 -0- 32854 $ 250 500 3,000 150 1,231 150 -0- 5,281 -0- $ -0- 24,390 S 27,363 PERSONNEL SCHEDULE Number of Employees 1978 1979 Municipal Judge Traffic Clerk Clerk I Overtime Sub -total Less 1/2 salary of court personnel paid direct to personnel by County Total 1 1 2 4 1 1 2 Actual 1978 1979 $17 500 8 714 13 449 500 $40 163 20 031 4 $19,036 $20 082 EXPLANATION AND PERFORMANCE DATA The Municipal Court processes misdemeanor violations of City ordinances and State statutes and serves as a small claims court. Washington County participates in the salary costs of the Court by paying 1/2 of the salary costs of court personnel direct as well as 1/2 of social security. 4400 The salary of the municipal judge is set by Act 712 of the 1975 General Assembly at $17,500. 4444 Includes professional dues to the American Bar, Arkansas Bar and Washington County Bar Association 4448 Includes expenses for attendance at professional conferences. 4451 Includes funds for relief judge and annual audit. • 4500 Personnel Salaries Materials and Supplies 4506 Office Supplies 4510 Minor Equipment Total Contractual Services 4544 Publications and Dues 4548 Travel and Training 4549 Postage 4551 Professional Services 4552 Independent Audit 4563 Telephone 4568 Office Machine Maintenance 4573 Vehicle Maintenance 4575A Unemployment Insurance 4575 Insurance 4583 Social Security 4587 Miscellaneous 4588 Pension Contributions Total 4590 Capital Outlay Grand Total Controller Assistant Controller Fiscal Control Clerk Accounting Clerk Clerk V License Enforcement Agent PBX Operator Clerk I Microfilmer Office Manager Overtime Total GENERAL FUND DETAIL FINANCE - 4500 Actual 1977 .Budgeted 1978 Budgeted 1979 $ 6,980 $ 117,716 $ 140,117 $ 5 $ 4,094 $ 4 4,098 S 3,800 5 4,000 50 50 3,850 S 4,050 352 $ 400 $ 400 1,732 500 1,000 1,005 1,000 1,000 9,000 500 500 -0- 9,000 10,000 13,402 13,000 13,000 519 600 500 803 900 900 -0- -0- 6,000 74,276 70,000 65,000 402 7,159 8,590 1,287 400 - 750 1,583 3,700 13,000 104,361 S -0- 5 115,439 5 107,159 $ 120,640 -0- $ -0- 228,725 5 264,807 PERSONNEL SCHEDULE Number of Employees 1978 1979 1 1 1 2 1 1 1 4 1 0 1 1 1 2 1 1 1 5 0 1 Amount 1978 1979 13 14 $117,716 3 21 856 16 068 11 034 16 430 10 531 11 000 6 580 33 118 -0- 11 000 2 500 5140 117 EXPLANATION The City of Fayetteville's Finance Department is composed of four divisions that are interrelated: Business Office, Data Processing and Microfilming and Budgeting. The Business Office has sixteen basic job functions. The major one being receiving utility payments and processing customer's questions and complaints on more than twelve thousand accounts,.which represents approximately 58,000,000 in City utility revenue. The following duties have also been performed by the Business Office: No. of Turn On Orders No. of Turn Off Orders No. of Transfers No. of New Accounts No. of Purge Accounts No. of Miscellaneous Receipts No. of Returned Checks Total Amount of Returned Checks No. of Telephone Calls (to all Departments) 1977 4,782 3,372 781 650 83 10,416 444 513,805.72 87,347 Estimated Estimated 1978 1979 5,700 6,200 3,650 4,000 856 900 725 750 75 80 13,550 15,000 475 400 513,975.00 13,000.00 112,675 115,000 • • FINANCE - 4500 EXPLANATION - CONTINUED 15 The Accounting section is composed of three divisions: Controller, Fiscal Control Clerk and two accounting Clerks. The Fiscal Control Clerk handles the preparation of the quarterly reports and the bi-weekly payroll of approximately 321 employees. The Bookkeeping section is made up of two accounting clerks who handle 26 separate sets of books or funds and reconcilation of 44 bank statements each month, processing check requests into checks and preparing monthly revenue and expense reports on major funds. The Accounting clerks also handle the accounts payable and receivable other than utility bills. The Treasury function manages an investment portfolio of $9,000,000, supervises the accounting of 518,000,000 budgeted, reserve, restricted and special funds, as well as auditing and preparing all financial statements. 4500 Includes all Finance Department personnel except Meter Reading Division personnel whose salaries are budgeted in the Nater and Sewer Budget. 4544 Dues: International City Management Association American Association of Airport Executives National Purchasing Institute Municipal Finance Officers Association American Public Works Association Municipal Treasurers Association Wall Street Journal Miscellaneous Journals and Publications Total $ 36.00 75.00 30.00 100.00 15.00 35.00 35.00 74.00 $400.00 4551 Includes $500 for consultation services on the City of Fayetteville City Employees Pension Plan. 4575 This account reflects funds to pay all insurance cost for General Fund operations in- cluding Workmen's Compensation premiums, vehicle liability, health insurance contri- butions, life insurance premiums for all employees, and fire insurance. Funds are included in Account 4575A for unemployment insurance. Historical Data: The Finance Department had a staff of 12 employees with a total pay- roll of $56,740.00 in 1969 as compared with 13 employees and labor cost with this section was $117,716.00 in 1978. The total budget for the four major funds in 1969 was $2,739,000 as compared to 1979, $8,337,021. The total assets of all city funds in 1969 amounted to $18,826,774 vs. $33,569,894 in 1977.