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Home My WebLink About04-79 RESOLUTION• RESOLUTION NO. 4f- 7 A RESOLUTION ADOPTING THE GENERAL FUND, PUBLIC WORKS FUND, SANITATION FUND, AND SPECIAL AND RESTRICTED FUNDS BUDGET FOR FISCAL YEAR 1979. BE IT RESOLVED BY the Board of Directors of the City of Fayetteville, Arkansas: That the General Fund, Public Works Fund, Sanitation Fund, and Special and Restricted Funds Budgets attached hereto are hereby adopted for fiscal year 1979. PASSED AND APPROVED this /6 day of / aJccam_ 1979. ATTE S T `1ST L•••? .d :, 1ex..c C7 . :P - Via:, 't ' GIERKTY� CL E &oeitck, APPROVED: MAYOR MICROFILMED DATE JUN 1 4 1979 REEL 19 s ju,0 41-19 1979 GENERAL FUND BUDGET AND WORK PROGRAM CITY OF FAYETTEVILLE ARKANSAS } • MICROF,LM� GATE N R, , 1979 i • TABLE OF CONTENTS PAGE GENERAL FUND Expenditure Summary 1 Revenue Detail 2 Projected Fund Balance 7 GENERAL FUND DETAIL Administration 8 City Clerk 10 Municipal Prosecutor 11 Legal 12 Municipal Court 13 Finance 14 Traffic and Parking Control 16 Data Processing Division 17 Purchasing and Budget Division 19 Planning 20 Police 21 Fire 24 Inspection 26 Hydrant Charges 27 Parks and Youth Center 28 Swimming Pool 29 Library 30 Airport Operations 31 PUBLIC WORKS Revenue and Projected Fund Balance 32 PUBLIC WORKS FUND DETAIL Street 33 Buildings and Grounds Division 37 Shop 38 SANITATION FUND SUMMARIES Revenues and Projected Fund Balance 39 Operations 40 Animal Control 42 REPLACEMENT FUND 43 CAPITAL IMPROVEMENTS 44 OFF-STREET PARKING 45 SANITATION REVENUE BOND AND DEPRECIATION FUND 46 1962 G.O. BOND FUND 47 REVENUE SHARING BUDGET - 1979 48 f • • CITY OF FAYETTEVILLE ARKANSAS GENERAL FUND EXPENDITURES DEPARTMENTAL SUMMARY Administration City Clerk Legal - City Attorney Legal - Municipal Prosecutor Municipal Court Finance Data Processing Purchasing - Budget Traffic & Parking Control Planning Inspection Police Fire Hydrant Charges Parks & Recreation Swimming Pool Library Airport Buildings & Grounds Transfer to Public Works Fund GRAND TOTAL Department Actual Budgeted Estimated Proposed 1977 1978 1978 1979 $ 38,282 $ 93,407 $ 78,900 $ 96,742 16,701 17,542 17,978 26,597 30,384 34,861 25,751 37,394 -0- 19,081 15,747 24,841 26,737 24,390 24,030 27,363 115,439 228,725 237,470 264,807 62,756 66,497 83,566 93,260 15,451 32,106 29,097 34,558 78,991 76,474 61,031 70,259 31,959 42,820 35,110 47,039 68,686 75,569 75,781 94,859 560,300 639,891 572,821 736.035 423,612 509,584 473,710 565,461 9,086 9,912 9,912 9,912 51,145 113,089 106,184 243,3U1 16,467 24,055 21,319 23,326 53,000 63,000 63,000 70,000 71,060 72,672 67,835 67,581 112,461 83,316 80,375 -0- -0- -0- -0- 105.312 $1,782,517 $2,226,991 $2,079.617 $2,844,647 1979 Budget - Major Objects Summary Personnel Salaries Administration $ 70,608 City Clerk 16,345 City Attorney 23,219 City Prosecutor 20,121 Municipal Court 20,082 Finance 140,117 Data Processing 40,715 Purchasing/Budget 26,296 Traffic 42,454 Planning 27,799 Inspection 76,804 Police 624,800 Fire 524,086 Hydrant Charges -0- Parks & Recreation 69,466 Swimming Pool 18,676 Library -0- Airport 36,188 Transfer to Public Works - Building & Grounds 71,222 TOTALS S 1,843,998 Materials & Contractual Supplies Services $ 3,700 1,100 1,900 800 2,000 4,050 2,300 3,000 10,900 6,700 3,200 10,800 2,950 -0- 3,075 5,700 -0- 4,225 925 $57325 $ 22,434 9,152 12,275 3,920 5,281 120,640 50,245 5,262 16,905 12,540 14,855 95,435 30,425 9,912 70,760 3,950 70,000 27,168 34,165 Capital Outlay Total $ -0- S 96,742 -0- 26,597 -0- 37,394 -0- 24,841 -0- 27,363 -0- 264,807 -0- 93,260 -0- 34,558 -0- 70,259 -0- 47,039 -0- 94,859 5,000 736,035 -0- 565,461 -0- 9,912 100,000 243,301 -0- 28,326 -0- 70,000 -0- 67,561 106,312 5623,324 $105.000 $2,644,647 • i i CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND REVENUES General Property Tax Delinquent Property Tax TOTAL Franchise Southwestern Electric Power Southwestern Bell Arkansas Western Gas Warner Cable Ozarks Electric Cooperative Transportation Company 2 Actual Estimated Budget 1977 1978 1979 $264,327 $283,000 $300,000 7,236 5,000 6,000 $271,563 5288,000 5306,000 $216,422 $235,000 $270,000 106,250 106,250 120,000 97,881 143,000 165,000 35,518 39,000 43,000 47,865 52,000 65,000 121 -0- 100 TOTAL $504,057 $575,250 5663 100 Licenses and Permits Alcoholic Beverage Licenses $ 45,971 $ 46,000 S 48,000 Trade Licenses 1,762 1,500 1,500 Building Permits 57,374 53,000 50,000 Electrical Permits 14,632 14,000 14,000 Plumbing and Gas Fitting 33,729 30,000 30,000 Other Permits 1,910 2,500 2,200 Occupation Licenses 71,019 72,000 73,000 TOTAL $226,397 $219,000 5218,700 Fines and Penalties Parking Fines $ 7,809 $ 11,200 ' $ 11,000 Court Fines 231,045 246,000 255,000 TOTAL $238,854 $257,200 5266,000 Use of Money and Property Administration Building Rent $ 11,000 $ 11,000 S 11,000 Frontier Airlines 69,923 71,000 72,500 Skyways 17,742 17,000 17,000 Rental Car Agencies 18,416 19,500 20,000 Miscellaneous 15,197 10,000 13,000 Airport Parking 9,464 10,500 10,500 Parking Meters 9,278 10,000 10,000 CONTINUED Use of Money and Property - Continued Swimming Pool Swimming Pool Concessions Interest Sale of Property TOTAL Other Revenue Housing Authority State Turnback Miscellaneous Public Service and Safety Grants FAA Grants Cost Allocation CETA Reimbursement Data Processing Community Development Sale of Equipment Revenue Sharing Transfer Transfers From Other Funds Anti -Recessionary Grant Lake Fayetteville Park Development Fund TOTAL GRAND TOTAL • Actual Estimated Budget 1977 1973 1979 3 $ 11,516 $ 12,000 $ 12,500 6,493 6,500 6,800 44,186 35,000 35,000 -0- 5,000 -0- $ 213,215 S 207,500 S 208,300 $ 3,899 $ 4,000 431,315 460,000 7,505 1,000 31,184 52,000 4,174 -0- 256,067 3,744 3,500 35,116 65,000 8,360 (15,000) -0- 9,500 7,170 5,870 5,277 -0- -0- -0- $ 4,000 510,000 5,000 46,000 -0- 260,847 2,000 68,169 -0- 9,000 -0- $ 543.614 $ 836,067 S 905.016 51,997,700 52,383,017 S2,567.116 • • GENERAL FUND REVENUES EXPLANATION Property Taxes Property taxes reflected in the General Fund Budget are based on 5 mills. The total City millage rate is 7. Five mills is General Government, 1 mill Police Pension and 1 mill Fire Pension. Because of its importance to the financing of City government, below is a listing of the total millage rates, by year, for the City of Fayetteville. Source: Official records of the City Clerk, City of Fayetteville: Year Total Millaqe 1909 7.0 1910-1911 6.5 1912-1925 7.5 1926-1933 10.0 1934-1935 12.5 1936-1940 11.5 1941 12.0 1942 14.0 1943-1946 12.0 1947-1957 14.0 1958 11.0 1959-1960 13.5 1961-1964 14.0 1965-1973 16.0 1974 11.0 1975 7.0 1976 7.0 1977 7.0 1978 7.0 As this chart indicates, the City of Fayetteville has the lowest property tax rate since 1911. Local tax effort is one of the main components in the computations of Revenue Sharing entitlement funds. In short, low tax effort = low revenue sharing entitlement: greater tax effort ° larger revenue sharing. Franchise tax increases and adoption of an occupation tax in 1976 has helped to recover most of the tax millage reduction but due to lag -time for receiving credit, revenue sharing receipts will be down until approximately 1979. Franchise Taxes - Expected to increase slightly due to an additional one percent increase which is also applied to industrial customers and due to utility rate increases. Southwestern Electric Power Company - Resolution No. 4-68, passed and approved by the Board of Directors on January 29, 1968, amended the street rental charge (franchise tax) agreement between SWEPCO and the City dated December 29, 1944, to provide for a 3 percent tax on the "Company's gross revenues derived from the sale of electric power and energy to domestic and commercial customers within the City limits." A new agreement was adopted in 1976 to increase the tax to 4 percent and apply the rate to industrial customers. This agreement is for 10 years certain beginning July 1, 1976. Southwestern Bell Telephone Company - Ordinance No.11583 amended ordinances numbered 1167, 1223 and 1295 by increasing the amount of the franchise tax on South- western Bell from 517,000 annually established on April 9, 1962, to 525,000 annually established on January 1, 1968. Ordinance No. 1777 dated January 4, 1971, increased franchise tax from 525,000 annually to $37,500. Ordinance No. 2257 increased this tax to 575,000 for 1976 with 518,750.00 to be paid over a 3 -year period and prescribed a 5100,000 annual tax to begin in 1977. There is no specific time frame for this agreement. Arkansas Western Gas Company - Franchise tax was increased from 2 percent of gross to 3 percent of gross sales of natural gas to domestic and commercial consumers within the City limits on January 1, 1968. Ordinance No. 2236 increased the tax rate to 4 percent. This agreement runs for 10 years certain from July 1, 1976. A 1 percent tax is applied to industrial customers. • • GENERAL FUND REVENUES EXPLANATION - CONTINUED Trans -Video (Warner Cable) - Rate: Two percent of gross revenues derived from service and maintenance charges collected on services rendered within the corporate limits of the City commencing on January 8, 1963 and for the duration of the franchise period. Rate increase for Trans -Video (Warner Cable) was approved by the Board on August 11, 1971. The franchise rate remained at two percent. Reference: Ordinance 1808. The franchise tax was increased to four percent on June 21, 1977 to be in line with other utilities (Ordinance 2348). Ozarks Electric Cooperative - Rate: Three percent of gross sales of electrical power to domestic and commercial consumers within the corporate limits of the City. Rate established on January 1, 1968. Reference: Ordinance 1584. The tax rate was increased to -4 percent by Ordinance No. 2238. Also 1 percent is applied to industrial customers. This agreement is for 10 years certain beginning July 1, 1976. Transportation Companies - License fee of $100 per year on one taxi company. Alcoholic Beverage Licenses - This category reflects taxes collected as paryment for the privilege of selling alcoholic beverages. Retail sales, both on premise and package, determine amount of license tax. Also includes ABC Supplemental Tax which rate is 5 percent tax on gross revenue derived from selling mixed drinks and for the serving of beer and wine by private clubs only. Trade Licenses - Represents licenses issued by.the.City for the privilege of carrying on certain types of trades or occupations such as plumbers, gas fitters, and electricians licenses. Licenses and Trade Permits building Perm is - Self-explanatory. This item has increased due to increased building activity and fee increases. Electrical Permits and Plumbing and Gas Fitting Permits - These permits, like building perm'ts, are issued by the Inspection Department to make electrical, plumbing and gas connections. Fees were increased in 1976 for these permits. Other Permits - Includes a variety of permits issued for the privilege of carrying on certain types of business such as bowling alleys, operating amusement devices and several others. Fines and Penalties Parking Fines - Represents fines for overtime parking tickets. Court Fines - Represents fines levied for conviction of violations of State laws and City ordinances. Use of Money and Property Administration Building Rent - Represents rents paid to the General Fund by the Water and Sewer Department on space in the Administration Building. Parking Meters - Represents revenue collected from on -street parking meters. Swimming Pool Operations - Revenue derived from sale of swimming pool tickets and concession sales. Interest Received - Reflects monies received from investments. Other Revenue Municipal Turnback - The City is expected to receive approximately 515.00 per capita in 1979, based on September 1, 1976 special census which reflected a population in the City of 34,036. . Crime Commission Grants - Represents funds received by the City from the Arkansas Crime Commission for support of law enforcement activities. 5 • • • General Fund Revenues Explanation - Continued Housing Authority in -Lieu -of -Tax - Represents payments from the Housing Authority to the City per an agreement between the City of Fayetteville, Fayetteville Public Schools and Washington County that revenue equivalent to what a tax would be if the facilities of the Housing Authority were on the tax roll would be paid to the City to help defray the cost of operations funded by the City at the Community Adult Center. Federal Aviation Administration Grants (FAA) - A separate 1977 Airport Construction Fund is used to account for major airport construction projects. Airport Revenues Frontier Skyways Rent-A-Car Airport Parking Miscellaneous 1979 $ 72,500 17,000 20,000 10,500 13,000 $133,000 Data Processing Charges - Represents charges to other funds for data processing support services. Cost Allocation Transfers - Reflects charges to other funds for services rendered by Adm'nistration, Finance, Purchasing, and Legal Departments. This charge is based on 21.22 percent of the budgeted salaries. 5 City of Fayetteville, Arkansas 1979 General Fund Projected Fund Balance Balance - January 1, 1978 Add: Estimated Revenue, 1978 Total Resources Deduct: Estimated Expenditures, 1978 5 906,292 2,383,017 3,289,309 2,079,617 Estimated Balance, December 31, 1978 1,209,692 Add: Estimated Revenue, 1979 2,567,116 Total Resources Deduct: Estimated Expenditures, 1979 3,776,808 2,644,647 Estimated Balance, December 31, 1979 51,132,161 • 7 • • • 4000 Personnel Salaries Materials and Supplies 4006 Office Supplies and Printing 4010 Minor Equipment Total Contractual Services 4040 Advertising 4044 Publications and Dues 4048 Travel and Business Expense 4051 Professional Services 4063 Office Machine Maintenance 4069 Radio Maintenance 4073 Vehicle Maintenance 4083 Social Security Tax 4085 Election Costs 4087 Miscellaneous 4088 Pension Contributions 4090 Capital Outlay Grand Total City Manager Secretary to City Manager Administrative Assistant Personnel Officer Administrative Intern Overtime Total GENERAL FUND DETAIL ADMINISTRATION - 4000 Actual 1977 S 23,076 5 1,928 -0- S 1,928 Budgeted 1978 $ 59,762 8 Budgeted 1979 S 70,608 $ 3,500 $ 3,500 200 200 $ 3,700 S 3,700 $ 1,180 $ 1,750 $ 1,400 3,757 5,172 6,114 3,298 3,500 3,500 450 750 750 225 300 300 19 75 75 530 600 800 1,043 3,598 3,695 79 1,500 1,500 769 500 500 1,928 2,200 3,800 $ 13,278 . $ 19,945 S 22,434 $ -0- $ 10,000 $ -0- $ 38,282 $ 93,407 $ 96,742 PERSONNEL SCHEDULE Number of Employees 1978 1979 1 1 1 0 1 4 EXPLANATION 1 1 1 1 0 4 Amount 1978 1979 532 325. 8 378 17 655 12 000 . 250 S59,762 570,608 4000 Personnel Salaries: A direct charge is made to the Water and Sewer, Public Works, and Sanitation funds for service performed by this department based on a cost allocation plan developed by auditors. 4006 Office Supplies and Printing: Funds are provided in this account for duplication materials for the City Board, Admin- istration, and public information items. 4044 Publications and Dues include: Arkansas City Management Association S 50 Arkansas Municipal League 3,200 Rent on parking lot behind City Hall 750 Management Information Service 200 National League of Cities 1,024 International City Management Association - Dues 275 Newspapers - 2 local. Miscellaneous publications City Directory AML Handbook Inserts Arkansas Legislative Digest Miscellaneous } -0- 300 80 75 145 15 6,114 • • ADMINISTRATION - 4000 EXPLANATION - CONTINUED 4048 Travel and Business Expense: International City Management Association Conference, Arkansas Municipal League, other travel to federal agencies, state offices, workshops, etc. Total S 3,500 9 4051 Professional Services Includes 5750 to defray expenses of the City's Industrial Park Committee. 4073 Vehicle Maintenance includes: Gas, oil, tires, tubes and general maintenance. 4088 Pension Contribution includes: The City contribution to the pension plan for the City Manager in the International City Management Association Retirement Corporation. The 1979 Revenue Sharing Budget includes 510,000 for Annual Report. The Administration Department, or City Manager's office oversees the general affairs of all City departments, and a large portion of time is spent in the coordination and execution of a variety of federally assisted programs. In addition, this office pro- vides the Board of Directors, representatives of the news media, and the people of Fayetteville with detailed information about the City's activities, new programs, and problems, through agendas for each board meeting. f • • 4100 Personnel Salaries Materials and Supplies 4106 Office Supplies and Printing Contractual Services 4140 Advertising 4144 Publications and Dues 4146 Codification 4148 Travel and Training 4168 Office Machine Maintenance 4183 Social Security 4184 Recording Fees 4187 Miscellaneous Total 4190 Capital Outlay Grand Total GENERAL FUND DETAIL CITY CLERK - 4100 Acutal 1977 Budgeted 1978 $ 9,171 S 10,346 $ 1,240 $ 1,000 S 2,901 $ 1,500 96 60 1,319 3,000 -0- 150 64 120 546 641 751 625 19 00 6,290 -0- 16.701 6.196 s -0- 17,542 PERSONNEL SCHEDULE Number of Employees 1978 1979 City Clerk 1 1 Microfilmer 0 1 Overtime Total 1 2 EXPLANATION AND PERFORMANCE DATA The City Clerk transcribes and composes minutes of the meetings Directors, sees that ordinances are published and recorded and i official records of the Board of Directors. The City Clerk is a Fireman's Pension and Relief Fund, and performs secretarial work Office. 10 Budgeted 1979 16,345 1,100 3,800 50 2,700 200 250 1,002 1,100 50 9,152 -0- 26,597 Amount 1978 1979 $10,346 $ 9,305 6,540 500 516,345 of the Board of s custodian of the lso secretary of the for the Finance 4100 Reflects the transfer of the microfilm position from the Finance Department to the City Clerk's Office. GENERAL FUND DETAIL MUNICIPAL PROSECUTOR - 4200 11 Actual 1977 Budgeted 1978 Budgeted 1979 4200 Personnel Salaries $ -0- $ 13,320 S 20,121 Materials and Supplies 4206 Office Supplies and Printing S -0- $ 1,000 $ 800 4210 Minor Equipment -0- -0- -0- Total S -0- $ 1,000 S 800 Contractual Services 4244 Publications and Dues $ -0- S 410 $ 450 4249 Postage -0- 250 250 4251 Professional Services -0- 1,200 600 4254 Office Rent -0- 1,200 1,320 4263 Telephone -0- 600 600 4268 Office Machine Maintenance -0- 100 100 4283 Social Security -0- 801 500 4287 Miscellaneous -07 200 ICO Total 5 -0- $ 4,761 S 3,920 Grand Total $ $ 19,081 $ 24,841 PERSONNEL SCHECULE Number of Employees Amount 1978 1979 1978 1979 Municipal Prosecutor 1 1 $12 000 Legal Assistant 1 1 8 121 Total 2 2 $13,320 $20,121 EXPLANATION AND PERFORMANCE DATA The Municipal Prosecutor's Office has operated for the past three years from the City Attorney's budget. The Municipal Prosecutor presents all cases before the Municipal Court and represents cases on appeal before Circuit Court. A legal assistant is presently funded by the CETA program to assist the prosecutor in the day to day operations of this office. In the event that the CETA program is discontinued, full funding of this position is provided by this budget. 4251 Costs for service of subpeonas, filing fees, and other costs for cases on appeal. 4300 Personnel Salaries 4301 Extra Legal Services Total Materials and Supplies 4306 Office Supplies and Printing 4310 Minor Equipment Total Contractual Services 4344 Publications and Dues 4348 Travel and Training 4350 Legal Services 4351 Professional Services 4383 Social Security 4387 Miscellaneous Total Grand Total GENERAL FUND DETAIL LEGAL - 4300 Actual 1977 $ s 12 Budgeted 1978 Budoeted 1979 6,948 $ 14,691 S 15,719 -0- 7,500 7,500 6,948 $ 22,191 S 23,219 $ 1,056 V 1,056 300 700 400 $ 578 S 600 26 700 5,471 -0- 15,686 9,700 421 920 198 50 $ 22,380 $ 11,970 S 300 1,600 S 1,900 5 600 700 -0- 9,500 1,425 50 S 12,275 $ 30,384 $ 34,861 $ 37,394 PERSONNEL SCHEDULE Number of Employees 1978 1979 Amount 1978 1979 City Attorney a 1 Extra Legal Services Total 1 _1 $22,191 S15 719 7,500 523 219 EXPLANATION AND PERFORMANCE DATA The City Attorney acts as legal advisor to the City Board, City Manager, all City Departments, boards and commissions. Additionally, the City Attorney represents the City before courts of record. 4300 A direct charge is made to the Water and Sewer, Public Works, and Sanitation Funds based upon a cost allocation plan developed by auditors. 4344 Includes $600 for legal publications and dues to Supreme Court, State Bar, American Bar Association and Arkansas City Attorney Association. 4350 Cost for extra legal services has been moved to 4301. 4351 Includes $700 per month for office and secretarial allowance for City Attorney - $8,400. And, 51,100 for litigation expenses such as expert witness fees, legal re- porter fees for depositions, filing fees, sheriffs fees, and appeallate expenses and trail transcript expenses. The municipal prosecutors office expenses are budgeted in account series 4200. GENERAL FUND DETAIL MUNICIPAL COURT - 4400 13 Actual 1977 Budgeted 1973 Budgeted 1979 4400 Personnel Salaries $ 17,176 S 19,036 $ 20,082 Materials and Supplies 4406 Office Supplies and Printing $ 1,961 5 1,500 S 2,000 4410 Minor Equipment 59 -0- -0- Total $ 2,020 $ 1,500 5 2,000 Contractual Services 4444 Publications and Dues $ 235 $ 200 $ 253 4448 Travel and Training 390 500 500 4451 Professional Services 5,808 1,300 3,000 446E Office Machine Maintenance 61 185 150 4483 Social Security Taxes 1,039 1,169 1,231 4487 Miscellaneous 8 500 150 4488 Pension Contribution -0- -0- -0- Total 5 7,541 S 3,854 S 5,281 4490 Capital Outlay 5 -0- $ -0- $ Grand Total $ 26,737 $ 24,390 S 27,363 PERSONNEL SCHEDULE !dumber of Employees Actual 1978 1979 1973 1979 Municipal Judge 1 1 S17,500 Traffic Clerk 1 1 8,714 Clerk I 2 2 13,449 Overtime 500 Sub -total 540,163' Less -1/2 salary of court personnel paid direct to personnel by County 20,031 Total '4 4 $19,036 520,082 • EXPLANATION AND PERFORMANCE DATA The Municipal Court processes misdemeanor violations of City ordinances and State statutes and serves as a small claims court. Washington County participates in the salary costs of the Court by paying 1/2 of the salary costs of court personnel direct as well as 1/2 of social security. 4400 The salary of the municipal judge is set by Act 712 of the 1975 General Assembly at $17,500. 4444 Includes professional dues to the American Bar, Arkansas Bar and Washington County Bar Association 4448 Includes expenses for attendance at professional conferences. 4451 Includes funds for relief judge and annual audit. 4500 Personnel Salaries Materials and Supplies 4506 Office Supplies $ 4,094 $ 3,800 $ 4,000 4510 Minor Equipment 4 50 50 Total $ 4,098 $ 3,850 $ 4,050 Contractual Services 4544 Publications and Dues $ 352 $ 400 $ 400 4548 Travel and Training 1,732 500 1,000 4549 Postage 1,005 1,000 1,000 4551 Professional Services 9,000 500 500 4552 Independent Audit -0- 9,000 10,000 4563 Telephone 13,402 13,000 13,000 4568 Office Machine Maintenance 519 600 500 4573 Vehicle Maintenance 803 900 900 4575A Unemployment Insurance -0- -0- 6,000 4575 Insurance 74,276 70,000 65,000 4583 Social Security 402 7,159 8,590 4587 Miscellaneous 1,287 400 750 4588 Pension Contributions 1,583 3,700 13,000 Total $ 104,361 $ 107,159 $ 120,640 4590 Capital Outlay $ -0- S -0- $ -0- Grand Total $ 115,439 $ 228,725 $ 264,807 GENERAL FUND DETAIL FINANCE - 4500 14 Actual 1977 .Budgeted 1978 Budgeted 1979 $ 6,980 $ 117,716 $ 140,117 PERSONNEL SCHEDULE Number of Employees Amount 1978 1979 1978 1979 ' Controller 1 1 $ 21 856 Assistant Controller 1 1 16 068 Fiscal Control Clerk 1 1 11 034 Accounting Clerk 2 2 16 430 Clerk V 1 1 10 531 License Enforcement Agent 1 1 11 000 PBX Operator 1 1 6 580 Clerk I 4 5 33 118 Microfilmer 1 0 -0- Office Manager 0 1 11 000 Overtime 2 500 Total 13 14 $117,716 5140,117 EXPLANATION The City of Fayetteville's Finance Department is composed of four divisions that are interrelated: Business Office, Data Processing and Microfilming and Budgeting. The Business Office has sixteen basic job functions. The major one being receiving utility payments and processing customer's questions and complaints on more than twelve thousand accounts,_which represents approximately $8,000,000 in City utility revenue. The following duties have also been performed by the Business Office: Estimated Estimated 1977 1978 1979 No. of Turn On Orders 4,782 5,700 6,200 No. of Turn. Off Orders 3,372 3,650 4,000 No. of Transfers 781 856 900 No. of New Accounts 650 725 750 No. of Purge Accounts 83 75 80 No. of Miscellaneous Receipts 10,416 13,550 15,000 No. of Returned Checks 444 475 400 Total Amount of Returned Checks $13,805.72 513,975.00 13,000.00 No. of Telephone Calls (to all Departments) 87,347 112,675 115,000 • FINANCE - 4500 EXPLANATION) - CONTINUED 15 The Accounting section is composed of three divisions: Controller, Fiscal Control Clerk and two accounting Clerks. The Fiscal Control Clerk handles the preparation of the quarterly reports and the bi-weekly payroll of approximately 321 employees. The Bookkeeping section is made up of two accounting clerks who handle 26 separate sets of books or funds and reconcilation of 44 bank statements each month, processing check requests into checks and preparing monthly revenue and expense reports on major funds. The Accounting clerks also handle the accounts payable and receivable other than utility bills. The Treasury function manages an investment portfolio of 59,000,000, supervises the accounting of S18,000,000 budgeted, reserve, restricted and special funds, as well as auditing and preparing all financial statements. 4500 Includes all Finance Department personnel except Meter Reading Division personnel whose salaries are budgeted in the Water and Sewer Budget. 4544 Dues: International City Management Association American Association of Airport Executives National Purchasing Institute Municipal Finance Officers Association American Public Works Association - Municipal Treasurers Association Wall Street Journal Miscellaneous Journals and Publications Total $ 36.00 75.00 30.00 100.00 15.00 35.00 35.00 74.00 $400.00 4551 Includes $500 for consultation services on the City of Fayetteville City Employees Pension Plan. 4575 This account reflects funds to pay all insurance cost for General Fund operations in- cluding Workmen's Compensation premiums, vehicle liability, health insurance contri- butions, life insurance premiums for all employees, and fire insurance. Funds are included in Account 4575A for unemployment insurance. Historical Data: The Finance Department had a staff of 12 employees with a total pay- roll of $56,740.00 in 1969 as compared with 13 employees and labor cost with this section was $117,716.00 in 1978. The total budget for the four major funds in 1969 was $2,739,000 as compared to 1979, $8,337,021. The total assets of all city funds in 1969 amounted to $18,826,774 vs. 533,569,894 in 1977. GENERAL FUND DETAIL TRAFFIC AND PARKING CONTROL - 4600 16 Actual 1977 Budgeted 1978 Budgeted 1979 4600 Personnel Salaries $ 31,616 5 39,519 $ 42,454 Materials and Supplies 4606 Office Supplies and Printing $ 172 $ 100 $ 600 4610 Minor Equipment 338 400 300 4612 Chemicals -0- -0- -0- 4623 Street Marking Materials 3,339 10,000 5,000 4624 Signs 18,137 7,000 5,000 4641 Uniforms 92 -0- -0- Total $ 22,078 $ 17,500 S 10,900 Contractual Services 4644 Publications and Dues $ 25 $ 25 5 50 4648 Travel and Training 374 500 500 4664 Utilities 4,457 5,000 6,000 4669 Radio Maintenance 169 150 150 4671 Traffic Control Maintenance 4,790 3,000 4,000 4673 Vehicle Maintenance 3,767 2,500 2,300 4683 Social Security Taxes 1,876 2,380 2,605 4687 Miscellaneous 834 ' 500 500 4688 Pension Contribution 1,088 900 800 Transfer to Off Street Parking Fund 7,560 -0- -0- Total 5 24,940 $ 14,955 $ 16,905 4690 Capital Outlay $ 357 $ 4,500 $ -0- Grand Total $ 78,991 $ 76,474 $ 70,259 PERSONNEL SCHEDULE Number of Employees Amount 1978 1979 1978 1979 Traffic Superintendent 1 1 515 953 • General Maintenance Man 2 2 14 582 Part-time Help 3 723 Parking Enforcement 1 1 7 196 Overtime 1 000 4 4 539,519 542 454 EXPLANATION AND PERFORMANCE DATA This function includes installation and maintenance of traffic signals, signs and street marking, and overtime parking ticket collection. The Traffic Department maintains parking meters and collects, counts and deposits funds from the meters. The Traffic Department also conducts surveys relating to traffic movements and safety, and takes whatever action is warranted according to the Manual on Uniform Traffic Con- trol Devices. 4600 Same personnel contingent as 1978. 4644 Represents membership in the Arkansas Traffic Safety Association and subscription cost for technical journals. 4648 Travel expense to professional conferences and schools, and travel to vendors to obtain parts and maintenance on traffic signals. 4673 Includes all maintenance and gas, oil, tires and tubes. The 1978 Revenue Sharing budget includes 525,000 for a bucket truck. The 1979 Revenue Sharing budget includes $30,000 for equipment. • • • GENERAL FUND DETAIL DATA PROCESSING DIVISION OF FINANCE DEPARTMENT 4700 Actual 1977 17 Budgeted 1978 Budoeted 1979 4700 Personnel Salaries S 28,329 $ 32,152 5 40,715 Materials and Supplies 4706 Office Supplies $ 1,310 $ 1,500 $ 2,300 Contractual Services 4744 Publications and Dues $ 297 $ 25 $ 100 4747 Office Rent ' 1,125 1,500 3,100 4748 Travel and Training 150 200 1,500 4751 Professional Services -0- -0- 5,000 4754 Computer Lease 28,836 27,600 36,000 4768 Office Machine Maintenance 30 200 500 4773 Vehicle Maintenance 43 -0- 500 4783 Social Security Tax 1,678 2,000 2,495 4787 Miscellaneous 416 150 150 4788 Pension 542 1,170 900 Total S 33,117 $ 32,845 5 50,245 4790 Capital Outlay S -0- $ -0- $ -0- Grand Total $ 62,756 $ 66,497 $ 93,260 PERSONNEL SCHEDULE Number of Employees Amount. 1978 1979 1978 1979 Data Processing Supervisor/ Programmer 1 1 517,120 DP Operator/Keypunch 0 1 9,750 Keypunch Operators 2 1 8,095 • Part-time Keypunch 3,750 Overtime 2,000 Total 3 3 532,152 540,715 EXPLANATION AND PERFORMANCE DATA The City of Fayetteville has developed and is currently operating the following com- puter applications: 1. Vehicle Maintenance - Captures all gas, oil and maintenance charges for each vehicle and breaks it down to yeild a cost per mile for the current month and the current year since the acquisition of the vehicle. 2. Depreciation Schedules - A capital listing showing each capital item owned by the Water and Sewer Department or by the Sanitation Department which, at the end of the year, yields a print-out showing the depreciation on each item and the undepreci- ated balance. This listing also accumulates the information by division classifi- cation; i.e., furniture. 3. Construction in Proaress - Lists each project for the Water and Sewer Department by job order number and also lists all costs incurred and the balance left in estimate or contract price. 4. Street Improvement Amortization - Amortizes each property owner's cost over a period of ten years and shows amount of annual principal and interests payments.