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Home My WebLink About03-79 RESOLUTION• RESOLUTION NO 3-/ 61 1 A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH GADDY•AND COMPANY TO AUDIT THE CITY'S GENERAL FUND AND WATER AND SEWER FUND. BE IT RESOLVED BY the Board of Directors of the City of Fayetteville, Arkansas: That the Mayor and City Clerk are hereby authorized and directed to execute an agreement with Gaddy and Company to audit the City's General Fund and Water and Sewer Fund. A copy of said agreement is attached hereto, marked Exhibit "A", and made a part hereof. PASSED AND APPROVED this /4' --day of APPROVED: MAYOR 1979. t-_ 4;..: �$ y� ATTEST,: '`''ti!.- `s. rr [hyo 2 4 'C1TY. ERKi.F ctteck. MICROFILMED REEL a 9 .w, GADDY & COMPANY 4 "to. \l. Cry-7 _ -• \ clittAD BOB L. GADDY, CPA ' RICHARD M. ARDEMAGNI. CPA RONALD M. KUPERS. CPA GARY L. GREEN, CPA TERRY C. BELLORA, CPA IOHN P. COBB. CPA RONALD D. LEWELLYN. CPA A. EUGENE CARTER, CPA JOHNNY B. MITCHUM, CPA JACK M. VOLKAMER. IR.. CPA DANIEL I. FLYNN, CPA LEWIS D. YARBOROUGH, CPA MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS FAYEI ILVILLE. HARRISON. LITTLE ROCK, BATESVILLE ARKANSAS: ST. THOMAS, US VIRGIN ISLANDS PHONE 501/443-3401 P.O. BOX 309 SUITE 401 ONE McILROY PLAZA FAYETTEVILLE, ARKANSAS 72701 January 19, 1979 Honorable David Malone Mayor City of Fayetteville Fayetteville, AR 72701 This letter is to confirm the understanding between the City of Fayetteville and our firm concerning the examination of the General Fund, Public Works Fund, and Sanita- tion Fund for the year ended December 31, 1978, and the Water and Sewer Funds for the fiscal year ended July 31, 1979. The City shall have the option to renew the agreement for three additional one-year terms. Our examinations will be made in accordance with generally accepted auditing stand- ards applicable to governmental entities (to include specific revenue sharing require- ments), and will include such tests of the accounting records and such other audit procedures as we consider necessary to enable us to render an opinion on the fairness of the City's financial statements. It is not contemplated that we will make a _ detailed examination of all transactions nor that we will necessarily discover fraud should any exist. We will, however, inform you of any findings that appear unusual or abnormal to us. Our examination will include a review of your system of internal accounting control to the extent we consider necessary to evaluate the system as required by generally accepted auditingstandards and we will report to you in writing upon such review, if we deem it necessary. At the conclusion of each audit, we will submit a report which will include our opinion and accompanying financial statements and certain supplementary schedules as may be required. All of the reports, information, data, etc., prepared or assembled by us under this agreement are confidential and we agree that they shall not be made available to any individual or organization without your prior written approval. The City may, before or during the conduct of of our services to be performed. Such changes be Incorporated into written amendments to thi We will comply with all applicable laws (speci of 1977), ordinances, or codes of the State or any of the work embraced by the agreement. Audits shall be completed and delivered within fiscal year. the audit, request changes in the scope , which are mutually agreed upon, will s agreement. fically AS13-2001 and Sec. 1, Act 832 local governments, in performing 180 days after the ending of the Our fees for these services will be computed at our standard rates and, together with any out-of-pocket costs, will be billed to.you monthly, as the work progresses. Our invoices are due and payable on presentation. Following is the fee structure of our fimm as of January 1, 1979: Partners Managers Seniors Semi -Seniors Juniors $30- 25 - 20 - 18 - 13 - $ 40 per 30 per 25 per 23 per 18 per hour hour hour hour hour If this letter correctly expresses your understanding, please enclosed copy to indicate your agreement. Very truly yours, GADDY & COMPANY Of Partner APPROVED: I o Date J -2 5 V� TCB:th sign and return the GADDY & COMPANY CERTIFIED PUELIC ACCOUNTANTS lem • • GADDY & COMPANY r— m '-.m. ..1 l d�e+L - ..�� x%d rt - ,f\..\ MCROFUJ% g DATE Afft 1919 REE - S BOB L. GADDY. CPA RICHARD M. ARDEMAGNI. CPA RONALD M KUPERS. CPA GARY L GREEN. CPA TERRY C. BELLORA. CPA JOHN P. COBB. CPA RONALD D. IEWELLYN. CPA A. EUGENE CARTER. CPA JOHNNY B. MBTCHUM. CPA ]ACK M. VOLKAMER. JR.. CPA DANIEL I. FLYNN, CPA LEWIS D. YARBOROUGH, CPA MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS FAYETTEVILLE, HARRISON, LITTLE ROCK. BATESVILLE, ARKANSAS; ST. THOMAS. US VIRGIN ISLANDS PHONE 501/443-3401 P.O. BOX 309 SUITE 901 ONE McILROY PLAZA FAYETTEVILLE, ARKANSAS 72701 Don Grimes, City Manager Board of Directors City of Fayetteville Fayetteville, Arkansas We at GADDY & COMPANY, CPAs would like for you to consider this letter a proposal for the engagement of our firm to perform the audit of the City of Fayetteville, Arkansas as of December 31, 1978,- and the Water and Sewer funds at June 30, 1979. It is our understanding that it has been the practice of the City to rotate these audits among qualified CPA firms within the City and that the contract with the firm currently doing this work has expired. As an active participant in our City's growth, we have dedicated our firm to providing quality financial assistance in the areas of audit, systems design, data processing, and financial management on a timely basis. We certainly believe we can perform a quality audit for the City, as well as provide some financial guidance in any areas you feel there is a need. GADDY & COMPANY is a state-wide firm with the home office in Fayetteville. We employ approximately sixty people, forty of which are in professional classi- fications. We are members of the American Institute of Certified Public Account- ants and members of the AICPA Private Practice and S.E.C. Practice divisions. We have recruited people with experience in local government accounting and provide high emphasis on that type of engagement. A few of the engagements we have recently completed which would be of assistance to you in evaluating our technical ability are as follows: 1) Financial Accounting System designed and implemented in Faulkner County 2) Financial Accounting System designed and implemented in Conway County 3) Financial Accounting System for the Arkansas State Office on Aging. This engagement included the designing of a governmental audit package, the designing of cost allocation procedures, the designing of financial reporting requirements for Area Agencies as well as designing and implementation of State budgetary procedures. 4) Audit of the City of Batesville, as well as computerization of their records. 5) Audit of the City of Fayetteville Hotel, Motel and Restaurant Tax Receipts as well as twenty-year projections of those receipts. 6) Various other audits of HUD, HEW, EDA, grants to cities, counties, and non-profit organizations. Personnel which will be in charge of the City of Fayetteville Audits will be Terry C. Bellora, Partner in Charge, and Dan Flynn, Senior in Charge (resumes attached); both have had extensive government experience. The engagement will be billed on an hourly basis as the work is performed. The fee structure of our firm is as follows: Partners Seniors Semi -Seniors Juniors $30-$40 per $20-$25 per $18-$23 per $13-$18 per hour hour hour hour The audit would be staffed in such a way as to provide as much economy as possible, but to maintain the necessary quality and timeliness of the work. As December 31 approaches, it is increasingly important that a CPA firm be chosen, as there is a substantial amount of planning and preliminary work which can be performed prior to December 31. This advance planning and preliminary work will certainly speed up the final audit report and provide some economics. Our firm is anxious to work with the City and we believe we can provide the services you desire on a timely basis. If youdesire further information about our firm, we will be happy to supply any requested information or to meet with you personally to further discuss this engagement. Sincerely, GADDY & COMPANY id] Bob L. Gaddy Enclosures tg GADDY & COMPANY CERTIFIED PUBLIC ACCOUNTANTS • INg DANIEL J. FLYNN, C.P.A. ADDRESS: 2340 Raven Drive Fayetteville, Arkansas 72701 TELEPHONE: 521-4124 AGE: 27 BIRTHDATE: 11-22-50 HEIGHT: 6'0" WEIGHT: 170 lbs. MARITAL STATUS: Single PROFESSIONAL OBJECTIVES: MICR(QfILMED DATE R 1 8 Lg19 REEL J/141 Seeking challenging career in auditing and management advisory services. In particular, I wish to expand responsibilities and experience in management of auditing and related financial activities. PROFESSIONAL SKILLS: 1 consider myself an individual with imagination. This quality is applied in a professional and practical manner, from dealing effectively with management to improvising logical and concise work papers. I have the ability to analyze EDP accounting systems or provide practical alternatives to solve managerial problems. In general, I seek creative solutions to challenges set before me. EDUCATION: B.S. in Business Administration; University of Missouri - Columbia; December 1975. Major: Accountancy. Overall GPA: 2.93. Several electives in Computer Science and Finance. - JOB EXPERIENCE: 2/78 - Present AUDIT SENIOR Gaddy & Company, C.P.A.'s; Fayetteville Arkansas. Perform commercial and governmental audits. Responsibilities design for governmental units (manual and EDP), performance supervision of junior accountants. This experience includes and grant auditing. include system auditing, and county, city, GADDY & COMPANY CERTIFIED PUBLIC ACCOUNTANTS z Ort • JOB EXPERIENCE (continued): 5/77 - 2/78 SEMI -SENIOR AUDITOR Missouri State Auditor's Office; Jefferson City, Missouri. Responsibilities include supervision of the Missouri State EDP audit, the State Treasurer's audit, and systems design relating to operational and financial record keeping. 12/76 - 5/77 AUDIT ASSISTANT Missouri State Auditor's Office; Jefferson City, Missouri. Perform financial and compliance audits of state and local governmental units. Responsibilities have included preparation of audit plans, programs and drafting of final reports for all segments of state, local, and county government. 4/76 - 12/76 INTERNAL AUDITOR I Department of Social Services; Jefferson City, Missouri. Projects included financial/operational auditing, systems design and special studies assignments. Performed projects independently, reporting to the Director of Finance. 12/74 - 12/75 GRAPHIC ARTIST Missouri Students Association Crafts Studio; University of Missouri - Columbia Taught woodworking and ceramics to an average of 27 university students per semester. Part-time while student. 8/74 - 8/75 APARTMENT MANAGER 1403 Wilson Street, Columbia, Missouri 65201 Responsible for apartment rentals, monthly rent collections, apartment main- tenance and repairs. 8/74 - 12/74 TERMINAL OPERATOR Campus Computer Center; University of Missouri - Columbia. Operated IBM remote terminal and peripheral equipment. 7/71 - 7/73 WELDER, COST CLERK Marfab Co., Inc.; St. Louis, Missouri Prototype welding from blueprints. Attended college part-time. Redesigned and maintained job order cost system and inventory system. Returned for three weeks in December/January of 1.974/1975. 1/69 - 2/71 MACHINE OPERATOR Talley Corp.; New Burry Park, California. Operated a variety of metal fabrication machinery. Attended college part-time. OTHER ACTIVITIES: Sports: tennis, racket ball, scuba, kayaking. Fraternal Societies: Alpha Kappa Psi, Beta Alpha Psi. Professional Societies: Association of Government Accountants. GADDY & COMPANY CERTIFIED PUBLIC ACCOUNTANTS