The URL can be used to link to this page

Home My WebLink About58-78 RESOLUTION• RESOLUTION NO .58 — % S A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE APPROPRIATE AGREEMENTS AND CONTRACTS NECESSARY TO EXPEDITE THE CONSTRUCTION OF IMPROVEMENTS ON CITY STREETS LOCATED ON THE FEDERAL AID URBAN SYSTEM. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor is hereby authorized and directed to execute all agreements and contracts necessary to expedite the construction of improvements on city streets located on the Federal Aid Urban System. Section 2. That the City Manager is hereby authorized and directed to execute all project change orders necessary to expedite the construction of improvements on city streets located on the Federal Aid Urban System. PASSED AND APPROVED THIS / 914- DAY OF PtATTEST s\ �7.. E`a� • CITY 1LERRS �C` `Cly APPROVED: MAYOR 1978. MICROFILMEQ DATE OCT 2 o 1973 REEL1i.I • ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT Henry Gray, Director Telephone (501) 569.2000 RECEIVED SEP 05 1975 August 30, 1978 CITY MANAGER'S OFFICE; CITY DE FAYETI-E/lug Mr. Don Grimes City Manager City Hall Fayetteville, Arkansas 72701 Dear Mr. Grimes: P.O. Box 2261 Little Rock, Arkansas 72203 Enclosed for your review and consideration is a revised Agreement of Understanding indicating the City's responsi- bilities for improvement projects conducted under the Federal -Aid Urban System Program. The revised Agreement reflects necessary procedures for handling right-of-way and utility adjustments and for submitting the local matching share of the project to the Arkansas Highway and Transportation Department before a project is advertised for construction letting. Your attention is also called to the provision of the Agreement requiring the City to transmit to the Arkansas Highway and Transportation Department a copy of a resolution from the Board of Directors which authorizes the Mayor to execute contracts with the Arkansas Highway and Transportation Department for projects on city streets. The Agreement must be signed and returned to this office. Upon receipt of the signed Agreement, we will send a copy or: tete fully executed Agreement to the City for your. file. Also enclosed is a sample resolution form you may.wish to use. It should be returned to this office along with the signed Agreement. If you should have any questions, please call 569-2481. MWA/bn Enclosures Sij;cerely yours, Roger Almond Program Planning Engineer A AGREEMENT OF UNDERSTANDING BETWEEN THE CITY OF FAYETTEVILLE , ARKANSAS AND THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT In Cooperation with the U.S. Department of Transportation Federal Highway Administration RELATIVE TO The improvement and maintenance of Urban Arterial and Collector Routes on the Federal Aid Urban System. WHEREAS, the 1973 Federal Aid Highway Act provides 70% Federal Aid funds to be matched with 30% local funds for improvements to facilities on the Federal Aid Urban System, and WHEREAS, the City has expressed its desire to participate in the Federal Aid Urban System Program, IT IS HEREBY AGREED that the City of Fayetteville and the Arkansas Highway and Transportation Department, in cooperation with the Federal Highway Administration, will participate in a cooperative program for implementation, and HEREBY, accept the responsibilities and assigned duties as described hereafter. THE CITY WILL: 1. Be responsible for the maintenance and operation of all improvements on that portion of the Federal Aid Urban System not on the Arkansas Highway System and all traffic signals on the Arkansas Highway System. 2. Be responsible for 30% of the total project cost, which will include preliminary engineering services, construction engineering services, appraisal and acquisition of right-of- way, relocation services (when required), and adjustment of all man-made improvements, including utilities, for urban system projects not on the Arkansas Highway System. 3. Be responsible for 100% of all preliminary engineering costs should the city not enter into the construction phase of the project. 1 4. Be responsible for any and all expenditures which may be declared non -participating, including right-of-way and utilities as discussed in Item 2 above, where sufficient federal aid funds are not available to the City. This is to be a joint agreement developed between the Department and the City after preliminary project investigations have been completed and the magnitude of the project determined. 5. Submit a letter to the Right -of -Way Division of the Arkansas Highway and Transportation Department stipulating the services relative to right-of-way acquisition, appraisal, relocation and utilities that the City will assume or request that the Arkansas Highway and Transportation Department handle some or all of these services. 6. Submit to the Department the local matching share of the final estimated cost before the project is advertised for construc- tion letting. 7. Transmit to the Arkansas Highway and Transportation Department a copy of a resolution from the City Council or Board of Directors which authorizes the Mayor or City Manager to execute contracts with the Arkansas Highway and Transportation Depart- ment for projects on city streets. This resolution must be received by the Arkansas Highway and Transportation Department prior to advertising for construction letting. B. Make no alterations to the improvements constructed under the Urban System Program without first consulting with the Arkansas Highway and Transportation Department. 9, Maintain or adopt regulations and ordinances as necessary for proper operation of the improvements. 10. Be responsible for the necessary enforcement of operations as required by improvements on the Arkansas State Highway System and the Urban System. 11. Hereby attest that the employment policies and practices with regard to its employees, any part of whose compensation is reimbursed from federal funds, will be without regard to race, color, creed, or national origin. THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT WILL: 1. Be responsible for administering Federal Aid Urban System funds and for supervision of improvement projects funded through the Federal Aid Urban System Program 2. Provide technical assistance to the City upon request for continuing the Federal Aid Urban System Program. 3. Provide technical assistance upon request for developing the necessary plans and specifications for all Federal Aid Urban projects. 4. Provide a continuing traffic engineering function for those urban areas where a continuing transportation planning pro- cess is not established. a 5. When requested, provide the necessary services relative to right-of-way acquisition, appraisal, relocation, and utility adjustments and will be reimbursed for costs involved in performing these services. IT IS FURTHER AGREED that should the City fail to fulfill:�its responsibilities and assigned duties as related in the Agreement, such failure will disqualify the City from future participation in the Federal Aid Urban System Program. IN WITNESS WHEREOF, the parties thereto, have executed this Agreement this day of , 19 ARKANSAS STATE HIGHWAY AND CITY OF 'FAYETTEVILLE TRANSPORTATION DEPARTMENT Director of Highways and Transportation Mayor/City Manager /: .b A .k' ,t m ; }r � % atk;2 � ri-ria,hit„ • STs - FAYETTEVILLE, ARKANSAS OFFICE OF CITY CLERK P. 0. DRAWER F 72701 September 26, 1978 Mr. Roger Almond Ark. State Highway & Trn portation Dept. P. 0. Box 2261 Little Rock, AR 72203 Dear Mr. Almond: Enclosed are a copy of City Board Resolution No. 58-78 and the signed Agreement of Understanding between the City of Fayette- ville and the Arkansas Highway and Transportation Department. If you need further information, please let me know. Sincerely, et- N(062((c- Angela Medlock City Clerk [5011 521-7700 MICROFILMED3 �-i DATE 3m - REEL