HomeMy WebLinkAbout08-78 RESOLUTION•
RESOLUTION NO.3 %K
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A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT FOR SERVICES WITH McCLELLAND CONSULTING
ENGINEERS, INC. FOR THE CONSTRUCTION OF A WATER TRANSMISSION
LINE TO SERVE THE CITY OF WEST FORK, ARKANSAS.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
That the Mayor and City Clerk are hereby authorized to
execute an agreement for engineering services with McClelland
Consulting Engineers, Inc. for the construction of a water
transmission line to serve the City of West Fork, Arkansas.
A copy of said contract, marked Exhibit "A", is attached hereto
and make a part hereof.
PASSED AND APPROVED THIS 1 DAY OF FEBRUARY, 1978.
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3� j ,n .sc,ITY CLERK
APPROVED:
MAYOR
MICROFILMED,
DATE QCr „ u in
REEL 1 �`
77'159
EXHIBITReS 6--/C3
AGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT, made this ✓J day of.:4u,/,tit�, 19/P , by
and between the City of Fayetteville, Arkansas, hereinafter referred to as
the OWNER, and McCLELLAND CONSULTING ENGINEERS, INC., Fayetteville, Arkansas,
hereinafter referred to as the ENGINEER:
The OWNER desires to construct a water transmission line from Greenland,
Arkansas to the north limit of the service area of West Fork, Arkansas in
Washington County, State of Arkansas, and the ENGINEER agrees to perform the
professional engineering services required for same.
WITNESSETH:
That for and in consideration of the mutual covenants and agreements between the
parties hereto, it is hereby agreed:
SECTION A - ENGINEERING SERVICES
That the ENGINEER shall .furnish basic engineering services as follows:
1. The ENGINEER will conduct preliminary investigations required to determine
project feasibility.
2. The ENGINEER will prepare preliminary plans and cost estimate.
3. The ENGINEER will prepare an engineering report.
4. The ENGINEER will furnish copies of the preliminary engineering report,
cost estimates, and layout maps to the OWNER, as requested.
5. The ENGINEER will attend conferences with the OWNER and other interested
parties.
6. After the preliminary engineering report has been reviewed and the OWNER
directs the ENGINEER to proceed, the ENGINEER will perform the necessary
design surveys, accomplish the detailed design of the project, prepare
detailed plans, specifications and contract documents, and make a full cost
estimate based on the final design for the entire system. However, design
surveys, as used in this Section A-6, are understood to be limited to those
required to perform the design and to prepare the detailed plans and specifi-
cations.
MICROFILMT 3 WS
DATE»�
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7. Prior to the advertisement for bids, the ENGINEER will provide not to exceed
10 copies of detailed plans, specifications, and contract documents for use
of the OWNER, and the appropriate Federal, State, and local agencies from
whom approval of the project must be obtained. The cost of not to exceed 10
copies of such plans, specifications, and contract documents shall be included
in the basic compensation paid to the ENGINEER.
8. The ENGINEER will furnish additional copies of plans, specifications and
contract documents as required by prospective bidders, material suppliers,
and other interested parties, but may charge for the actual cost of such
copies. Upon award of each contract, the ENGINEER will furnish to the
OWNER eight sets of plans, specifications, and contract documents for
execution, the cost of these being included in the basic compensation paid
to the ENGINEER. Original documents, survey notes, tracings, and the like,
except those furnished to the ENGINEER by the OWNER, are and shall remain
the property of the ENGINEER.
9. The plans prepared by the ENGINEER under the provisions of Section A-6 above
shall be in sufficient detail to permit the actual location of the proposed
improvements on the ground. The ENGINEER shall prepare, and furnish to the
OWNER without any additional compensation, three copies of a map showing the
needed construction easements and permanent easements, and the land to be
acquired. Property surveys, property plats, legal descriptions, and negotia-
tions for land rights shall be accomplished by the OWNER unless the OWNER
requests the ENGINEER TO perform these services. In the event the ENGINEER
is requested to perform such services, the ENGINEER shall be additionally
compensated as set out in Sections C and D hereof.
10. The ENGINEER will attend the bid opening and tabulate the bid proposals,
make an analysis of the bids, and make recommendations for awarding contracts
for construction.
11. The ENGINEER will check and approve any necessary shop and working drawings
furnished by contractors.
12. The ENGINEER will interpret the intent of the plans and specifications to
protect the OWNER against defects and deficiencies in construction on°the
part of the contractors. The ENGINEER will not, however, guarantee the
performance by any contractor.
13. The ENGINEER will provide horizontal and vertical control for all structures
and lines in the form of bench marks or reference points to be used by the
contractor in staking the construction.
14. The ENGINEER will provide general engineering observation of the work of the
contractors as construction progresses.
15. The ENGINEER will review and approve estimates for progress and final payments.
16. The ENGINEER will make final observation of all construction and a written
certification to the OWNER.
17. The ENGINEER will provide the OWNER with two sets of "As -Built" prints at
no additional cost to the OWNER.
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18. The ENGINEER further agrees to obtain and maintain at the ENGINEER'S
expense, such insurance as will protect him and the OWNER from claims under
the Workman's Compensation Act and from all claims for bodily injury, death,
or property damage which may arise from the negligent performance by the
ENGINEER or by the ENGINEER'S employees of the ENGINEER'S functions and
services required under this Agreement.
19. The ENGINEER will provide detailed resident observation of the work of the
Contractors as the construction progresses.
resses. The ENGINEER does not guarantee
the performance of the Contractor(s) by the ENGINEER'S performance of such work.
The ENGINEER'S undertaking hereunder shall not relieve any contractor of
his obligation to perform the work in conformity with the plans and specifi-
cations and in a workmanlike manner, shall not make the ENGINEER an insurer
of contractor's performance; and shall not impose upon the ENGINEER any
obligation to see to it that the work is performed in a safe manner.
SECTION B - COMPENSATION FOR ENGINEERING SERVICES
That the OWNER shall compensate the ENGINEER for engineering services
based upon the following.schedule:
PLANNING: A sum equal to Ten thousand two hundred dollars ($10,200.00) for the
services described in Section A, paragraphs 1 to 10 inclusive. This amount
shall be due and payable upon completion, presentation to, and acceptance by
the OWNER of the detailed plans and specifications.
GENERAL OBSERVATION: A sum equal to One thousand thirty dollars (1,030.00) for
the services described in Section A, paragraphs 11 to 17 inclusive. This amount
shall be payable in monthly installments based upon the monthly estimates
prepared to pay the construction contractor(s).
RESIDENT OBSERVATION: A sum equal to Three thousand nine hundred forty dollars
($3,940.00) for the services described in Section A, paragraph 19. This amount
shall also be payable in monthly installments based upon the monthly estimates
prepared to pay the construction contractor(s).
OVERTIME ENGINEERING• The construction contract(s) will contain a completion
time expressed in calendar days. Should the construction require additional time
and result in a requirement for additional services, payment for these services
shall be made in accordance with the schedules given in Sections D.
SECTION C - ADDITIONAL ENGINEERING SERVICES
In addition to the foregoing services, the following services may be required
upon written authorization of the OWNER.
1. Property surveys, descriptions of needed land and easement rights and maps,
plans, or estimates related thereto; assistance in negotiating for land and
easement rights.
2. Necessary data and filing maps for water rights, water adjudication, and
litigation.
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3. Redesigns ordered by the OWNER during the Planning or Preliminary Engineering
phases, or after final plans have been accepted by the OWNER.
4. Appearances before courts or boards on matters of litigationrelated to the
project.
Payment for the services specified in this Section C shall be in accordance
with the schedule set out in Section D hereof. The ENGINEER will render to OWNER
for such services an itemized bill, separate from any other billing, at the end
of each month for compensation for services performed hereunder during such
month, the same to be due and payable by OWNER to the ENGINEER on or before the
10th day of the following month.
SECTION D - SCHEDULE OF RATES AND CHARGES FOR ADDITIONAL ENGINEERING SERVICES
PERSONNEL:
Survey
Three-man party $•33.00/hour
Two-man party $ 23.00/hour
Construction Inspection
Resident Engineer
Resident Inspector
$::25.00/hour
$ 18.00/hour
Engineering and General Supervision
Principal or Officer of Firm $ 35.00/hour
Project Engineer $ 30.00/hour
Field or Design Engineer $ 25.00/hour
Land Surveyor or Engineering Aide $ 18.00/hour
Draftsman $ 12.00/hour
Office Personnel
Secretarial/Clerical $ 10.00/hour
Reimbursable Expenses
1. Travel from office at $0.20 per mile, or at actual travel cost, plus time
at above rates for both ways.
2. Actual cost of subsistence and lodging.
3. Actual cost of long-distance telephone calls, telegrams, express charges and
postage other than ordinary first-class.
4. Actual cost of materials required for the job and used in surveying, drafting,
and allied activities, including printing and reproduction costs.
5. Actual cost of special tests and services of special consultants, as referred
to in Section C of this agreement.
This AGREEMENT shall inure to the benefits of and be binding upon the legal
representative and successors of the parties respectively and shall become
effective upon execution.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this AGREEMENT in duplicate on the date
heretofore started.
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?[TpegName" Oarlanp
Title
City Clerk
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^�iOn ATTE ST
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OWNER:
CITY OF FAYETTEVILLE,•ARKANSAS
to
By
Type Name Ernest E. Lancaster
Title
Mayor
ENGINEER:
McCLELLAND CON ULTING ENGINEERS, INC.
.CP.41./uC71i a, (ni lei ti)
Type Name Maurice A. McClelland
e Name J. E. McClelland
Title Secretary -Treasurer Title President