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Home My WebLink About55-77 RESOLUTIONm' • • RESOLUTION NO. A RESOLUTION APPROVING THE WATER AND SEWER BUDGET FOR FISCAL YEAR 1977 - 1978. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Water and Sewer Budget for fiscal year 1977 - 1978 attached hereto, marked Exhibit "A", and made a part hereof be, and the same is hereby, approved. PASSED AND APPROVED THIS DAY OFJCL? , 1977. ATTEST: APPROVED: Z(ea- c es -a MAYOR CITY CLERK I. • 1 • CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER BUDGET Fiscal Year 1977-78 (August 1, 1977 through July 31, 1978) Adopted by Fayetteville Board of Directors July 5, 1977 • MICROFILMED DATE OCT o REEL TABLE OF CONTENTS PAGE Revenue and Expenditure Summary 1 Water Supply and Treatment - 5500 2 Transmission and Distribution - 5700 3 Sewage Collection and Maintenance - 6200 6 Pollution Control - 6300 9 Chemical Control - 6400 11 Customer Accounting and Collection - 6500 12 Administration and Engineering - 6600 14 Recreation - 6700 16 Surplus kevenue Fund 17 Revenue Refunding Bond Fund 18 Growth Area Expenditures 19 Supplemental Information 20 A • • Water and SeWer Fund Revenue and Expenditure Summarf • Revenues Interest Balance Carried Forward Water Sales Sewer Service Charges Fire Hydrant Charges Water Connection Fees Sewer Connection Fees Rental Income Recreation Fees Construction Contributions Miscellaneous Community Development Rural Water Sales Rural Water Taps Total Expenditures Water Supply and Treatment Transmission and Distribution Sewage Collection and Maintenance Pollution Control Chemical Control Customer Accounting and Collection Administration and Engineering Recreation Contractual Payments Debt Service Contingency* Transfer to Surplus Revenue Fund** Total *Contingency: Personnel Salaries $50,000 Line Oversizing $50,000 **For HUD -EPA Required Projects Estimated 1976-77 $ 285,000 1,455,969 1,475,000 1,080,000 35,000 95,000 120,000 2,200 15,000 23,500 8,000 -0- 36,000 28,000 $4,658,669 $ 402,000 423,625 262,510 321,425 7,425 278,525 186,605 12,800 2,000 814,000 -0- -0- $2,710,915 Estimated 1977-78 $ 180,000 1,947,754 1,550,000 1,115,000 35,000 85,000 115,000 2,200 15,000 27,000 8,000 -0- 47,000 20,000 $5,146,954 655,400 686,685 906,815 373,880 8,241 317,662 249,586 18,239 2,000 770,000 100,000 1,000,000 $5,088,508 1 2 • Water and Sewer 0 & M Fund Detail Water Supply and Treatment - 5500 5500 Personnel Salaries Materials and Supplies 5506 Office Supplies 5508 Cleaning Supplies 5510 Minor Equipment 5513 Chemicals Total Contract and Maintenance Services 5551 Professional Service - NWARPC 5553 Purchase of Beaver Water/ Beaver Bond Payments 5564 Utilities 5566 Buildings & Grounds Maintenance 5568 Pumping & Purification Equipment Maintenance 5573 Vehicle Maintenance Total 5590 Capital Outlay Grand Total Actual 1975-76 $ 575 $ 20 3 $ 23 $ -0- 298,051 3,350 2;314 -0- 674 $304,389 $ -0- $304,987 NARRATIVE Objective To acquire treated water from Beaver Comment and Explanation Account No. 5551 Water District. Estimated 1976-77 $ -0- $ 5,000 396,000 -0- 500 50 450 $ 402,000 $ -6- $ 402,000 Budgeted 1977-78 $ -0- $ 5,000 648,000 -0- 2,000 100 300 $655,400 $ -0- $655,400 Northwest Arkansas Regional Planning Commission contractual payment of part of Fayetteville's share $5,000 5553 Estimated cost of Beaver water $648,000 EffectiveSeptember 1, 1976,Fayetteville's rate for Beaver water increased from $150.00 per million gallons to $180.00 per million gallons. This rate is anti- cipated to increase substantially in the near future. Water and Sewer 0 & M Fund Detail Transmission and Distribution - 5700 5700 Personnel Salaries Materials and Supplies 5706 Office Supplies & Printing 5708 Cleaning Supplies 5710 Minor Equipment 5725 Construction Materials Total Contract and Maintenance Services 5763 Telephone 5764 Utilities 5766 Buildings and Grounds Maintenance -5769 Radio Maintenance 5770 Water Main Maintenance 5771 Fire Hydrant Maintenance 5772 Meter Maintenance 5773 Vehicles and Machinery Maintenance 5774 Growth Area Line Maintenance 5787 Miscellaneous Total Capital Outlay 5790 Vehicles and Machinery 5791 Water Lines 5792 - Purchase of Easements 5796 Water Service Connections 5797 Repairs to Streets Total Grand Total Actual 1975-76 $ 6,754 $ 64 34 3,734 5,073 $ 8,905 • $ 904 7,405 278 a115 47,632 7,307 460. (8,052) -0- 888 $ 56,822 $ 42,653 120,526 14,452 54,405 19,956 $251,992 $324,473 • Estimated 1976-77 $ 130,000 50 25 4,000 18,000 $ 22,095 $ 1,600 10,000 2,000 250 20,000 1,500 1,800 40,000 200 1,200 $ 78,550 $ 28,000 128,000 15,000 17,000 5,000 $ 193,000 $ 423,625 Budgeted 1977-78 $133,285 $ 100 50 3,500 15,000 $ 18,650 $ 1,000 12,000 2,000 250 30,000 4,000 -0- 45,000 3,000 2,000 $ 99,250 $ 25,000 370,500 15,000 15,000 10,000 $435,500 $686,685 3 Transmission and Distribution - 5700 Personnel Schedule Number of Employees 1975-76 1976-77 1978 Transmission and Distribution Superintendent Assistant Transmission and Distribution Superintendent Construction Maintenance Foreman General Maintenance Man Utility Service Foreman Utility Service Leadman Distribution Man Laborer Light Equipment Operator Overtime Total 1 1 1 1 0 0 0 0 5 5 1 1 4 4 4 4 3 3 19 19 NARRATIVE Amount 1976-77 1977-78 1 $ 14,336 1 11,556 3 27,361 1 • 6,720 0 2 3 2 3 16 $130.000 11,400 18,378 11,040 22,494 10,000 $133,285 Objective To create and maintain the water distribution and storage system including in- stallation of new connections, repair of valves and hydrants, and repair of water leaks. Comment and Explanation The primary emphasis in 1976-77 was on expansion of the distribution system. New line construction primarily financed by bonds and federal grants for the in- side City HUD -EPA projects and Growth Area water distribution system is nearing completion. Account No. 5700 Includes the same personnel contingent as was budgeted in 1976-77 fiscal year with exception of three slots which were transferred to Sewage Collection and Maintenance. 5770 Includes material for maintenance to water mains. 5773 Includes non -capitalized maintenance to all equipment as well as gas, oil, tires, and tubes. 5790 Pneumatic pipe saw, $1,500; backhoe, $22,000; concrete saw, $1,500 5791 Includes new water lines as itemized in schedule of capital projects (following page). 5792 Includes purchase of easements not funded by other programs 5796 New water service connections as new water lines are provided for normal growth. I a Priority 1 2 3 4 5 6 7 8 9 1977-78 Water and Sewer 0 & M Capital Projects - Account 5791* Project Total Replace Lines: Rebecca, Spring, Fletcher, College $100,000 Contract Deane Street and Porter Road 60,000 Contract Reinforcement: Mt. Comfort 10,000 Force Account Water Relocation: North and Garland 30,000 Force Account Replace Line: Gregg -Township to Poplar 50,000 Contract •Replace Water Main: Bailey Road 30,000 Force Account Fire Hydrants 8" Main Installation: Wilson Street / Greenland Water Line & Booster Station Installation: Sunrise Mountain . Sub Total Less Force Account Labor & Equipment NOTE: Prior year budgete *By action of the Board of abeyance unless approved Total 25,000 Force Account 40,000 Contract 75,000 Contract $420,000 49,500 $370,500 d capital projects account for approximately $155,000. Directors, specific capital projects have been held in prior to adoption of this budget 5 6 Water and Sewer 0 & M Fund Detail' Sewage Collection and Maintenance - 6200 6200 Personnel Salaries Materials and Supplies 6206 Office Supplies 6208 Cleaning Supplies 6210 Minor Equipment 6213 Chemicals Total Contract and Maintenance Services 6251 Professional Services 6253 Purchase of Water 6263 Telephone 6264 Utilities 6266 Buildings and Grounds Maintenance 6268 Pumping Equipment Maintenance 6269 Radio Maintenance 6270 Sewer Mains Maintenance Material 6273 Vehicle and Machinery Maintenance 6287 Miscellaneous Total Capital Outlay 6290 Vehicles and Other Equipment 6291 Sewer Lines 6296 Sewer Connections 6297 Street Repair Total Grand Total Actual 1975-76 $ 53,173 9 90 1,680 5,617 $ 7,396 $ -0- 2,596 2 24,275. 4205 15,831 249 40,156 7,258 46 $ 94,618 $ 31,344 3,635 30,263 3,585 $ 68,827 $224,014 Estimated 1976-77 $ 100,000 3,500 •5,1)00 $ 9,300 $ 2,800 -0- 600 19,000 1,000 17,000 800 17,000 20,000 10 $ 78,210 $ -0- 66,000 7,000 2,000 $ 75,000 $ 262,510 Budgeted 1977-78 $128,790 $ 50 25 3,500 5,000 $ 8,575 $ -0- 550 25,000 500 20,000 800 17,000 22,000 100 3785 950 $ 31,500 632,000 10,000 10,000 $683,500 $906,815 • Sewage Collection and Maintenance - 6200 Sewage Collection and Main- tenance Supervisor Equipment Maintenance Mechanic Construction & Maintenance Foreman General Maintenance Man Utility Service Foreman Utility Service Leadman Distribution Man Laborer Light Equipment Operator Overtime Total Personnel Schedule • Number of Employees 1975-76 1976-77 1978 1 1 2 3 0 3 2 1 1 1 1 Amount 1976-77 1977-78 $ 12,751 14,335 0 2 20,970 0 1 6,360 2 0 3 3 0 3 3 2 2 2 12 12 15 $100,000 NARRATIVE 21,530 16,560 10,800 15,484 10,000 $128,790 Objective , To operate and maintain the sanitary sewerage collection system, including pre- ventative maintenance and emergency repair. Also, installation of new water and sewer line and replacement of old water and sewer lines. Comment and Explanation Account No. 6200 Includes three construction crew slots from T&D in order to allocate more man hours for sewer maintenance and repair. 6213 Based on current rate of spending. 6264 Based on current rate of expenditures. 6268 Includes maintenance of water and sewer lift stations, based on current rate of spending. Many of the pumps, etc., are many years old and require more maintenance. 6270 Includes purchase of materials for sewer line maintenance; based on current rate of spending to maintain the sewer system. 6290 Dump truck; $18,000; service truck (pickup); $7,000; power rodder; $6,500. 6291 Includes sewer projects as listed under Capital Projects schedule (following page). Also includes $141,000 professional services expense for sewer infiltration study. 7 8 1977-78 Water and Sewer 0 & M Capital Projects - Account 6291* Priority Project Total 1 Relocation: North Street Sewer $ 80,000 Contract 2 Sewers: Sang, Halsell /Highway 265 410,000 Contract 3 Sewer: Davidson 3,000 Force Account Sub Total Less Force Account Labor and Equipment Sub Total Add Sewer Infiltration Study Total $493,000 2,000 $491,000 141,000 $632,000 NOTE: Prior year budgeted capital projects account for approximately $385,000 *By action of the Board of Directors, specific capital projects have been held in abeyance unless approved prior to adoption of this budget. E Water and Sewer 0 & M Fund Detail Pollution Control - 6300 6300 Personnel Salaries Materials and Supplies 6306 Office Supplies 6308 Cleaning Supplies 6310 Minor Equipment 6313 Chemicals Total Contract and Maintenance Services 6348 Travel and Training 6351 Professional Services 6363 Telephone 6364 Utilities 6366 Buildings and Grounds Maintenance 6368 Pumping Equipment Maintenance 6369 Radio Maintenance 6373 Vehicles and Machinery Maintenance 6387 Miscellaneous Total Capital Outlay 6390 Vehicles and Machinery Grand Total Pollution Control Plant Superintendent Equipment Maintenance Mechanic Shift Operator Filter Operator Plant Operator Light Equipment Operator Lab Technician Assistant Filter Operator Overtime Total Actual 1975-76 $108,885 $ 146 3,291 1,428 65,167 $ 70,032 $ 164 -o- 1,336 '53,374 . 6,081 4,921 51 12,410 • 77 $ 78,414 $ 20,479 $277,810 Personnel Schedule Number of Employees 1975-76 1976-77 1978 1 1 5 1 1 1 2 2 5 1 3 3 1 1 1 1 6 0 3 1 1 1 1 1 14 15 15 Estimated 1976-77 $ 117,000 225 4,800 3,000 79,000 .$ 87,025 300 -0- 2,000 66,000 5,000 8,000 -0- 16,000 100 $ 97,400 $ 20,000 $ 321,425 Budgeted 1977-78 $132,580 $ 200 4,500 2,500 85,000 $ 92,200 $ 400 -o- 2,000 75,000 5,000 8,000 100 14,000 200 $105,600 $ 43,500 $373,880 Amodnt 1976-77 1977-78 $117,000 $ 14,332 17,890 49,816 -0- 16,980 6,594 11,148 7,820 8,000 $132,580 9 10 • Pollution Control - 6300 Objective To treat domestic, commercial and indostrial waste water collected through the City's sewerage system to produce an effluent which will meet the stream standards of the Arkansas Pollution Control Commission which are acceptable to the Arkansas State Health Department for discharge into thelihiteRiver watershed and into Beaver Lake, which is the primary water supply for Northwest Arkansas. Comment and Explanation This activity is one ofthe most costly in the department due to the design of the Pollution Control Plant -- it was designed to do a superior job of cleaning the community's waste water. Comparisons with other plants of similar design indi- cate thai high operating costs are a common characteristic. A major expansion of tbe •plant will be necessary in the near future due to revised EPA regulations for water quality. The plant reclaims,about 2.2 billion gallons of water per year (including ground or rain water.which has infiltrated the sanitary system) by removing over 1,700 tons of solids from the water and reducing the biochemical oxygen demand from 200-300 parts per million at influent to about 15 p.p.m. at point of discharge into the river. One potentially costly and difficult problem facing the City in the near future is the search for, and establishment of, an alternative to the present method of sludge disposal. Account No. 6390 Includes the following items: Backhoe loader $22,000 • Automatic sampler 750 D. O. meter w/accessories for BOD's 1,050 Bacteriological incubator 1,200 Laboratory glassware washing machine 1,500 Atomic absorption unit w/flame photometer and accessories 17,000 • • Water and Sewer 0 & M Fund Detail 4 Chemical Control - 6400 Actual Estimated Budgeted 1975.276 1976-77 1977-78 Materials and Supplies 6410 Minor Equipment $ 18 $ -0- $ 25 6413 Chemicals 92 25 50 Total $ 110 $ 25 $ 75 Contract and Maintenance Services 6451 Professional Services $ 6,804 $ 7,400 $ 8,166 Grand Total $ 6,914 $ 7,425 $ 8,241 NARRATIVE Objective To monitor and chemically analyze water throughout the water distribution system in order to maintain chemical control of the water. This activity will be increasingly important as Beaver water is obtained due to the difficulty of retaining a chlorine residual in the Beaver water since the water users will be farther from the water filtration treatment plant. Comment and Explanation Contractual cost for monitoring and analyzing is $.06 per active meter each January 1. Services include: - Over 450 water samples tested yearly for pH and chlorine residual - Approximately 570 samples tested for bacteriological quality - Numerous samples for heavy metals - Respond to complaints - Submit data to Arkansas State Health Department As soon as additional space and equipment is acquired for the Pollution Control Plant laboratory, this section of the budget is proposed to be deleted. 4.• 11 12 Water and Sewer 0 & M Fund Detail Customer Accounting and Collection - 6500 6500 Personnel Salaries Materials and Supplies 6506 Office Supplies & Printing 6510 Minor Equipment Total Contract and Maintenance Services 6544 Publications & Dues 6548 Travel & Training 6549 Postage 6551 Professional Services 6552 Independent Audit 6563 Telephone 6566 Buildings & Grounds Maintenance 6568 Office Machine Maintenance 6569 Radio Maintenance 6570 Meter Maintenance 6573 Vehicle & Equipment Maintenance 6575 Insurance 6587 Miscellaneous Total 6590 Capital Outlay Grand Total Water Meter Service Foreman Meter Repairman Meter Readers Utility Service Representative Warehouse Manager Warehouse/Meter Readers Clerk II Finance Department Overtime Total Actual Estimated 1975-76 1976-77 $109,390 $ 4,196 884 $ 5,080 $ -0- 306 19,506 49,076 -0- 6,384 3,377 136 159 19,359 8,650 752 260 $107,965 $ 14,425 $236,860 Personnel Schedule Number of Employees 1975-76 1976-77 1978 1 1 1 1 1 2 4 4 4 1 1 2 Helper 1 1 $ 122,000 $ 2,700 1,100 $ 3,800 $ 150 350 25,000 47,000 10,500 5,000 -0- 25 200 15,000 9,000 -0- 500 $ 112,725 $ 40,000 $ 278,525 Budgeted 1977-78 $147,712 $ 2,700 1,500 $ 4,200 $ 150 350 21,000 46,000 11,500 5,000 200 50 200 11,300 9,500 -0- 500 $105,750 $ 60,000 $317,662 Amount 1976-77 1977-78 1122,000 $ 12,337 14,298 25,250 17,961 9,852 -o- 5,412 57,902 5,000 $147,712 • Customer Accounting and Collection - 6500 NARRATIVE Objective The customer accounting and collection section is under the supervision of the Finance Department. Customer accounting is responsible for the reading, • billing and collection of the water and sewer bills. At the end of May, 1977, -,therp-were 12,284 water and sewer accounts. In fiscal year 1977-78 this section will process approximately 5,000 turn -on orders, 3,800 turn-off orders, 1,000 transfers, 500 new accounts, 4,000 re -reads, and 800 checks for leaks. This section will issue approximately 8,000 miscellaneous receipts, and handle an estimated 500 returned checks. Within the Growth Area there are 385 active accounts and 15 dry taps. Meter readers are responsible for meter reading, re -reads, and change -out of all meters. The meter change -out program will continue in fiscal year 1977-78 with em- phasis being given to the change -out of meters two inches and larger The total change -out program is three-fourths completed. The amount budgeted in capital oDtlay will complete the change -out of meters ten years and older. Account No. 6500 The addition of the Growth Area has added substantially to the overall work load of this division. The inability to recruit, train, and retain personnel in the meter reading division has compounded the responsibilities of this division at a time when the meter change -out program, Growth Area system and a program of testing and repairing large meters was adding a great deal of work load to a crew of seven budgeted slots, including four readers. The turnover rate for this division including the Finance section was 83% in 1975 and to June 10 1976, 89%. 6551 Includes charges for computer services for water and sewer billing and annual audit. The increase indicates the in- creased charge for audit services. 6570 Reflects cost for parts and materials associated with the meter change -out program and normal repair costs. 6590 Includes replacement meters for the larger volume consumers. The change -out program should be completed in fiscal year 1977-78. Also includes replacement of two vehicles, $8,000; two radios, $1,000; one file cabinet, $170; amber warning lights, $400, and water meters, $50,430. 13 • 14 Water and Sewer 0 & M Fund Detail Administration and Engineering - 6600 6600 Personnel Salaries Materials and Supplies 6606 Office Supplies & Printing 6610 Minor Equipment Total Contract and Maintenance Services 6640 Advertising 6641 Clothing Allowance 6644 Publications and Dues 6648 Travel and Training 6651 Professional Services 6663 Telephone 6668 Office Machine Maintenance 6669 Radio Maintenance 6673 Vehicle and Equipment Maintenanc 6675 Insurance 6683 Social Security Taxes 6687 Miscellaneous 6688 Pension Contributions 6689 Rent Total 6690 Capital Outlay Grand Total City Engineer - Water & Sewer Assistant City Engineer Utility Service Inspector Head Draftsman Draftsman I Clerk V - Secretary Land Agents (Parttime) Sub -Total Actual 1975-76 $ 65,405 $ 10,445 323 $ 10,768 $ 249 1,339 -0- 768 8,464 -0- 196 4,519 30,339 30,476 1,142 7,833 11,000 $ 96,325 $ 6,802 $179,300 Personnel Schedule Number of Employees 1975-76 1976-77 1978 1 1 1 1 1 1 City Manager (Part) City Attorney (Part) Purchasing/Personnel/Budget (Part) Total 6 1 1 1 1 1 1 1 1 1 1 1 1 -6- ; fib Estimated Budgeted 1976-77 1977-78 $ 66,000 $ 98,886 2,500 $ 3,000 25 200 $ 2,525 $ 3,200 $ 150 2,200 600 1,100 4,000 2,700 200 150 1,500 45,000 28,000 580 20,000 11,000 117,180 900 186,605 $ 150 2,500 1,000 1,000 5,000 3,000 200 200 1,700 50,000 35,250 500 35,000 11,000 $146,500 $ 1,000 $249,586 Amount 1976-77 1977-78 $ 15,015 13,000 6,960 7,560 7,440 7,627 12,000 $ 69,602 14,173 6,930 8,181 $66,000 $98,886 • • Administration and Engineering - 6600 Objective To administer the City's ment, including planning for installations, and providing NARRATIVE water and sewer operations, expansion, and improve- futuregrowth,working with developers, inspecting other engineering services for the City. Comment and Explanation This activity includes design of new construction whether by City crews or contract, writing specifications for various technically involved materials and commodities, updating map records and lines. The personnel of this activity have custody and responsibility for various maps and records in addition to those which are utility related. Account No. 6600 Includes salaries of administrative, engineering, drafting, and secretarial personnel. 6610 Includes drafting supplies. 6641 All departmental clothing allowance is budgeted here. 6644 Includes dues to professional organizations and subscrip- tions to professional publications for the department. 6651 Includes contracted engineering services for design of budgeted projects. 6690 Includes $1,000 for safety equipment. Salaries of unclassified and classified personnel have been computed on the basis of the 1977 Pay Plan. Funds are included in the contingency for any changes in the pay plan. • 15 ..••• 16 Water and Sewer 0 & M Fund Detail 4 Recreation r 6700 6700 Personnel Salaries Materials and Supplies 6706 Office Supplies and Printing Contract and Maintenance Services 6764 Utilities 6766 Buildings & Grounds Maintenance 6787 Miscellaneous Total 6790 Capital Outlay Grand Total • Actual 1975-76 $ 12,740 $ 300 $ 840 579 30 $ 1,449 $ 14,489 Personnel Services Number of Employees 1975-76 1976-77 1978 Dock Operator 2 2 2 NARRATIVE Estimated Budgeted 1976-77 1977-78 $ 12,800 $ 14,239 $ 250 $ 150 $ 1,300 $ 1,350 150 2,500 .-0- -0- $ • 1,450 $ 3,850 $ -0- $ -0- 14,500 $ 18,239 Amount 1976-77 1977-78 $12,800 $ 14,239 Objective To operate the City's two lakes as recreation facilities -- primarily fish- ing and boating. 1 • • Surplus Revenue Fund Cash Balance - August 1, 1976 9,763 Cash Receipts: Maturing of Time Deposits Transfers from Reserves Fund - Interest* Funds Available $627,000 -126,809 653,809 $ 663,572 Cash Disbursements: Purchase of Time Certificates of Deposits $654,000 Transfers to Construction Fund -0- Transfers to Other funds -0- 654,000 Cash Balance - July 31, 1977 $ 9,572 Certificates ofDeposit - August 1 1976 $871,300 Add: Purchase of Certificates $654,000 Less: Maturity of Certificates 527,000 127,000 Certificates of Deposit - July 31, 1977 Surplus Revenue Fund Balance - July 31,1977 $ 998,300 $1,007,872 *Interest accumulation in this account is derived from investments in Refunding Reserve Fund, Contigency and Surplus Fund. This fund balance is being held in reserve for future development at the Pollution Control Plant and other needed capital improvements. Repair and Replacement Fund Time Certificates of Deposit - August 1, 1977 Time Certificates of Deposit - July 31, 1977 50,000 $ 50,000 17