HomeMy WebLinkAbout06-77 RESOLUTION•
RESOLUTION NO. 6 - 7'7
A RESOLUTION ESTABLISHING THE POLICY GOVERNING THE RELATIONSHIP BETWEEN
THE BOARD OF DIRECTORS AND THE CITY MANAGER, INCLUDING DELEGATION OF
CERTAIN AUTHORITY.
WHEREAS, in the interest of efficient and effective operation of
city government it is necessary to establish the policy governing the
basic relationship between the Board of Directors and the City Manager,
including the delegation of authority for decisions, and
WHEREAS, the Board wishes to re-emphasize its desire to encourage
greater public participation in the workings of its city government,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1. That the Board of Directors recognizes, establishes and
maintains the following guidelines in its relationship with the City
Manager.
A. It is recognized that good management is the most important
factor to the success of the City. In exercising its management
responsibilities, the Board of Directors reserves its authority
to approve policy which represents broad statements of intentions,
approve plans and programs, and delegate authority of administration
to the Manager, except those rights that are by law, conferred upon
or Teserved--t0 its members. -
B. The Board of Directors recognizes its responsibility and
its need to establish policies, approve plans and programs, and delegate
authority to the City Manager to execute and carry out its plans, pro-
grams and policies. In approving his position description, the Board
recognizes that the City Manager requires the authority to hire capable
personnel within an approved wage and salary policy including a
performance evaluation system orprocedurei plan and'estabiish schedules,
train, supervise and when necessary, terminate or replace employees.
C. All policies should be approved by the Board of Directors. The
City Manager shall be instructed to formulate and distribute policies.
The Board further recognizes that, should any Director in private conver-
sation with others, make commitments for the Board of Directors, that
Director becomes involved in a serious breach of policy which might
disrupt the entire organization. Therefore, members shall refrain from
acting as spokesman for the Board except in cases authorized by the
Board.
MICROFILMED
DATE OCT 2 0 7878
REEL 1'l `r
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D. It shall be the policy of the Board of Directors
to refrain, as individuals, from discussing management problems
with the personnel of the City except in cases where the Board of
Directors may deem it necessary to confer with personnel at regular
or special meetings of the Board, and in the presence of the City
Manager.
E. It shall be distinctly understood that authority
for the management of the City shall pass through the City Manager
and that he shall be the only official contact between the Board
of Directors and employed personnel. The Board of Directors shall
require full and complete information from the City Manager concerning
all matters in connection with the management of the City as set forth
in Board policies.
F. Primarily, the purpose of this policy is to define the relation-
ship that should exist between the Board of Directors, who are elected
representatives of the City, and the City Manager. The Board of
Directors recognizes that efficient management of the City can exist
only through mutual understandings and complete cooperation between
the Board of Directors and the City Manager. The City Manager is
expected to produce results and furnish the Board of Directors infor-
mation in a manner which indicates the existence of an adequate system
of control. His performance cannot be of the best unless he is given
latitude to exercise independent judgment in executing policies of the
Board of Directors. The Board of Directors acknowledges that obligation
and gives the City Manager that latitude of judgment and discretion,
and expects faithful performance in carrying out the policies of the
Board of Directors.
G. The Board of Directors recognizes the responsibility for the
employment of a City Manager, and further the additional responsi-
bility for a'systematic appraisal and review of his performance so
that growth, development and effective improvement are encouraged.
H. The Board of Directors recognizes the responsibility of the
City Manager for:
1. Directing the operations of the City, and
2. Advising and assistinglit in its deliberations.
In connection with this latter stated responsibility, the Board
of Directors expects and requests the City Manager to furnish it
with whatever data, information and material it may need to properly
carry out its functions.
SECTION 2 The Board of Directors will be responsible for the
systematic appraisal of the City Manager.
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SECTION 3. That the Board of Directors as the elected repre-
sentatives of the people, invites all citizens to participate in the
workings of their city government, especially by attendance at City
Board meetings and further encourages all citizens to express their
opinions to Board members on any policy matter at any time.
19r,fASSED AND APPROVED this / at day of ,0 L2,fi
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ATTEST:
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CITY CLERK
APPROVED:
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MAYOR