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HomeMy WebLinkAbout22-76 RESOLUTIONf RESOLUTION NO. -70 • A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH THE BUREAU OF CENSUS FOR A SPECIAL CENSUS TO BE CONDUCTED DURING THE FALL OF 1976. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Mayor and City Clerk be, and they hereby are, authorized and directed to execute a contract with the Bureau of Census for a special census to be conducted during the Fall of 1976 at an estimated cost of $14,000.00. A copy of said contract, marked Exhibit "A", is attached hereto and made a part hereof. (� PASSED AND APPROVED THIS �i0-f DAY OF sue/ , 1976. ATTEST: APPROVED: t 47a -e-oma, asp MAYOR CITY CLERK AND THE UNITEf' S,L 3'1 OF A7ERtC'�+--_,;,c DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS EXHIBIT 'A 4...:..' - .c Agreement between the United States of America Bureau of the Census, Department of Commerce, (hereinafter referred tc as the Government) and the city of Fayetteville, tfashington County, Arkansas (hereinafter referred to as the Contractor). This agreement shall be effective as of the date of signing by the Contractor. The Contractor has requested that a special population census be taken under the authority of Title 13, United States Code, Section 8. The agreement of the parties is as follows: A. (1) The Government shall designate one or more experienced employees to direct the taking of the census. (21 The Government employee shall oversee all features of the enumeration including the training of enumerators, crew leaders, and others locally employed by the Contractor to take the special population census. The Government employee shall not be interfered nth in any way by the Contractor or by any representative of the Contractor. (3! The fees outlined in B. (41 and (5) below shall include (a) the traveling expenses, salary, allo.vances for subsistence at the standard Federal rate per day, and other reasonable and necessary expenses of the Government employee; (b) tabulation expenses. cost of Government map preparation, and other incidental expenses incurred by the Government in completing the special population census. B. Ili The Contractor shall have available sufficient applicants for enumerators, crew leaders and other positions as may be needed to complete the special population census who shall be selected for employment and separation under standards established by the Government, and who shall take an oath or affirmation as required to protect the confidentiality of the information collected by them. The Contractor shall comply with all Federal, State and local laws, orders, rules and regulations and shall complete and file any and all required reports including, but not limited to those pertaining to Equal Employment Opportunity applicable to these employees. la) In the event that sufficient suitable applicants are not furnished by the Contractor for the necessary positions and the Government must expend funds to obtain applicants to fill the remaining positions, the Contractor agrees to reimburse the Government for those additional expenses. (2) The Contractor shall supply, free of charge, proper office quarters equipped with telephone(s), office furniture, adding machine(s) and type.vriter(s) as determined necessary and proper by the Government. (3) The Contractor shall pay directly to the enumerators, crew leaders, and others hired locally to conduct the actual enumeration at rates of pay fixed by the Government. The compensation or such enumerators, crew leaders and others shall be pail to them by the Contractor upon approval by the Government employee. The Contractor shall withhold from the compensation paid to the enumerators, crew leaders, and other locally employed such amounts as may be necessary for Social Security, Federal, State and local income tax, or other sums required to be withheld by Federal, State or local laws from employee's compensation. 14; The Contractor shall pay, in advance, the fee applicable to the estimated size of the place in accord with the `ee schedule published in Volume 15, Code of Federal Regulations, Part 50.10. In the event that the completed census places the Contractor in a higher or lower classification than estimated, an adjustment in the final cost shall be made, either by a refund by the Government or by an additional payment by the Contractor. If the Contractor's actual population is greater than 50,000, the advance will be ad,usted to the actual costs and billing or refund made as appropriate. 34,915 (51 The Government and the Contractor t based on an estimate of th..popr. tion of the total estimated cost of the special census is S— ur' ..—. A payment of $ feu will be fumished to the Government before any work on the census is performed. This payment is for Government costs only and excludes costs directly payable by the Contractor as set forth in Item (3) above. C. The individual information collected by the enumerators on the special population census questionnaires shall be regarded as strictly confi- dential, and the questionnaires shall be returned directly to the authorized representative of the Government who will transmit them to the Government. All such population census questionnaires and all other papers relating to the special population census are the property of the Government and under the law may be made available to, and examined by, Government officials and enumerators only. D. The Government shall provide to the Contractor the official population count derived from the special census at the earliest practicable date after completion of the enumeration and the processing required to produce the statistical results. This count, which shall be es of the date of the special census, will be provided in writing and signed by an appropriate Government official. The Governrent will provide the count to any Federal, State, or local official, or other individual, upon receipt of a request in writing from the official or individual. The Government will also make the count available to the public in the Federal Register and in Bureau of the Census publications. The detailed statistical results will be made available to the Contractor, subject to limitations imposed by the need to protect confidentiality and by such statistical requirements as deemed necessary by the Bureau of the Census. The Government will also provide these statist:cat results to government officials and individuals upon written request, ani. insofar as the Government deems the results to be cf sufficient public interest, make then generally available in publications of the Bureau of the Census. The Contractor shall accept as final the official population count and other statistical results when provided by the Government. E. This agreement may be cancelled by the Contractor before the enumeration begins. Once the enumeration has to,7'enced. it will be carried to completion, unless the Contractor is unable to perform his contractual obligations because of fiscal hardships. In the event of cancel laticn of t,e agreement. the Government will be reimbursed by the Contractor for costs incurred or obligated prior to the date of cancellation. Once the enumeration has txen completed, the tabulation of the statistical results will be carried to completion. F. Any m. sunderstandmgs cr d.spdtes concerning any matters. expanses and methods of tat..i.ng the spocia1 population censas cr any other question of fact arising under this contract shall be decided by the Government subject to written appeal by the Contractor within. 30 days to the Secretary of Commerce or his duly authorized representative and whose decision shall be final and conclusive upon the parties hereto. G. No member of or delegate to Congress or Resident Commissioner shall be admitted to any shave or part of this co,i;rec; ur to any benefit that may arise therefrom, unless it be made a corporation for its general benefit. FOR Tr.E CONTRACTOR BY: TITLE: MAYOR DATE: 2 June 1976 von•• SC -3B c.ze-ve FOR THF GOVERNMENT BY: TITLE Associate Director Bureau of the Census DATE: