HomeMy WebLinkAbout16-76 RESOLUTIONr
RESOLUTION NO. X(i-'%(o
A RESOLUTION APPROVING A CITIZENS' PARTICIPATION PLAN
FOR COMMUNITY DEVELOPMENT COMMITTEES.
WHEREAS, the City of Fayetteville has appointed two
citizens committees to assist in identifying community
development needs; and
WHEREAS, the citizens participating on said committees
assist the Board of Directors in developing the annual
Community Development Block Grant programs to respond to the
needs of the City of Fayetteville.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the Community Development Committee
and the Housing Assistance Plan Committee are designated to
work with the Community Development and Housing Department
in furtherance of the principles of citizen participation as
expressed in the Housing and Community Development Act of 1974.
Section 2. That "The Citizens Participation Plan" attached
hereto is hereby approved.
Section 3. That the Citizens Participation Plan approved
hereby is in satisfaction of Paragraph 570.900(c), 24 CFR Part
570, HUD Rules and Regulations and epitomizes the legal require-
ments of P. L. 93-383 at Section 104 (a)(b) in respect to citizen
participation in the Community Development Program of the City
of Fayetteville. l�-
PASSED AND APPROVED THIS ??a,(OAY OF /(/Lick---%---) , 1976.
ATTEST:
CITY CLERK
APPROVED:
�/4Liu�ii 43 Chi
MAYOR
1
•
1
THE CITIZENS PARTICIPATION PLAN
COMMUNITY DEVELOPMENT BLOCK GRANTS
City of Fayetteville
March, 1976
EXHIBIT A
Res ib -14
•
Index
Introduction
Part I.
Part II.
INDEX
1
Tab I/
i
1
Citizens Committee - Structuring 2
A.
B.
C.
D.
E.
Committee/Board of Directors Relationship
Committee Selection/Appointment
Committee Chair -Person
Census -Tract Assignment
Composition of Committees
Citizen Committees Operating Procedures 3
A.
B.
C.
D.
Public Meetings
Public Participation
Community Development Program Development
Role of Community Development and Housing Staff
Appendix 4
A
B
C(1)
C(2)
D.
Application Form
Appointment to Citizens Committees
Community Development Committee Members
Housing Assistance Plan Committee Members
1976 Citizens Committee Schedule
•
•
INTRODUCTION
THE CITIZENS PARTICIPATION PLAN
City of Fayetteville
1
This plan is developed for the express purpose of complying with paragraph
570.90 of Part 570, Title 24, Department of Housing and Urban Development Rules
and Regulations. It describes the method by which citizens committees have been
formulated and have carried out their responsibilities in developing a comprehen-
sive Community Development Block Grant Program for the City of Fayetteville.
The plan is divided into two parts to focus on the manner in which the
committees will be formed and to deal with the operating procedures under which
these committees will function. Part I will deal with citizen committee struc-
turing and Part II will explain the citizen committee operating procedures. It
is the intent of the plan to show in broad scope the way in which the two citizen
committees are formed and serve to carry out the spirit and intent of Public Law
93-383, the Housing and Community Development Act of 1974. Specifically, Section
104(a)(6) of this Public Law places the responsibility on the governing body of
the City of Fayetteville to insure that it has "provided citizens an adequate.
opportunity to participate in the development of the application."
•
It is deemed appropriate that not only should citizens of the community be
invited to participate in the development of the Community Development Programs,
but also that a Community Development Committee and a Housing Assistance Plan
Committee should formulate their respective portions of the CDBG application. To
this end, the administrative staff of the Community Development and Housing Department
of the City of Fayetteville, will assist the committees and be responsible for
formalizing the community development plans and see to their implementation.
1
•
PART I
CITIZEN COMMITTEE STRUCTURING
Citizens needs can best be filled through extensive citizen participation in
the Community Development Block Grant (CDBG) application process. Wherein the
public Law requires that at least two public meetings be held in the development
of an application it is intended that the citizen committees of the City of
Fayetteville will be utilized to identify the community development needs of the
city. There will be two committees formed; each with a distinct area of responsi-
bility. The Community Development Committee will be responsible for the identifi-
cation of the generalized area of community development needs such as public works
facilities, and those eligible items contained in paragraph 570.200 of the HUD
Rules and Regulations, except the portion dealing with housing rehabilitation.
The Housing Assistance Plan (HAP) Committee will be responsible for developing
a housing assistance plan and the associated housing rehabilitation program.
A. Committee/Board of Directors Relationship.
The two citizens committees are formed for the express purpose of
performing an advisory role to the Board of Directors. Under the broad
and general guidance of the Board of Directors, the committees will hold
and conduct public meetings in order to accurately develop and describe
the total community development requirements of the city. The citizens
committees are established under the authority vested in the Board of
Directors of the City of Fayetteville who are charged with the responsi-
bility to appoint such committees as are considered necessary to assist
in developing the Community Development Program for the City of
Fayetteville.
2
•
•
3
B. Committee Selection/Appointment.
1. Selection
a. The selection of committee members will be on the basis
of citizens making application for assignment using the form
shown in Appendix Al It is intended that representatives of
each census tract will indicate their willingness to serve
on one of the two committees. The applications of the various
selectees will be reviewed by the Nominating Committee of the
Board of Directors and the final selectees to be considered
will be appointed by the Board of Directors by appropriate
procedure at a regular Board of Directors meeting. (See
Appendix B).
b. Appointment Period. Appointment to the committees will
be staggered so as to achieve approximately a one-third (1/3)
replacement of the committees each year. This will insure
continuity of development of the CD Programs at all times.
Except for the first two years, all appointments will be for
a three year period. The first two years of committee assignment
are a limited period of assignment in order to achieve the
.staggered assignment effect.
c. Committee Chairperson. Each of the citizens committees
will select a chairperson at the first committee meeting on or after
October 1 of each calendar year. The duties and responsibilities
of the chairperson will be as generally recognized and in
accordance with normal procedure. These duties and responsi-
bilities will be to conduct each of the public meetings, and
to appoint such sub -committees as are considered necessary to
•
4
conduct the business of the respective committee. A vice
chairperson may be appointed by the respective chairperson
to serve in the absence of the elected chairperson.
d. Census Tract Assignment. It is anticipated that applications
will be received from each of the eight (8) census tracts of the
city. Replacement appointees will fill the census tract vacated
by the former committee member. A list of present committee
members and their respective census tract assignments are shown
at appendix C-1 and C-2 for the Community Development Committee
and Housing Assistance Plan Committee respectively.
e. Composition of Committees. It is the ultimate goal of the
selection/appointment process to obtain committees that are a
representative sample of the community. The committees should
consist of, but not be limited to representatives of business,
industry, minority groups, low and moderate income groups, elderly,
retired, students, and the like. Such representation should
achieve a balance of ideas and philosophy as the community
development needs are deliberated.
2. Community Development Committee
The Community Development Committee, because of the magnitude of
work programs to be considered, the diversity of the projects to
be examined, and the scope of the community development needs, will
consist of two (2) representatives of each tract. These represen-
tatives will present the specific needs of that tract at the various
public meetings and be prepared to respond to any other citizen
inputs that may arise. Research of census tract needs will generally
identify the needs of citizens from particular census tracts
•
but particular individuals, groups, or agencies may be performing
a particular role or function in a tract for which additional
consideration of tract representatives may be required.
3. Housing Assistance Plan Committee
The Housing Assistance Plan Committee will consist of principally
a representative for each census tract. It is generally accepted
that the overall functions of this committee are such as to
require the considerations of members on a broad conceptual basis
in respect to housing assistance as to result in less finite
attention to census tracts. However, the identification of
housing units requiring some degree of rehabilitation will be
sought on occasion and inputs to the list of these housing units
is solicited on a continuing basis.
•
5
is
6
PART II
CITIZEN COMMITTEES OPERATING PROCEDURES
1I. The citizens committees will be able to fully develop the annual CDBG
program as well as the three year projection of community development require-
ments. The expertise of the committee members representing the broadest spectrum
of citizens of the community will combine with the assistance of the Community
Development and Housing staff to define the needs of the City of Fayetteville.
A. Public Meetings.
All meetings of the two citizens committees will be public meetings.
These shall be scheduled by the Community Development and Housing staff so
as to correspond with submittal of the next program year CDBG application.
Schedule of events will be prepared by the staff and mailed each year
before the first scheduled meeting (see Appendix D for 1976 schedule). The
final two meetings of both the Community Development Committee and the
Housing Assistance Plan Committee will be held jointly with the Board of
Directors. The next to last meeting will be.held for the express purpose
of the respective committee presenting to the Board of Directors the results
of the current deliberations along with the CDBG Program. The final meeting
has both citizens committees meeting jointly with the Board of Directors
and is the occasion when the Board of Directors formally adopts the current
CDBG Program from whence an application is prepared by the Community Develop-
ment and Housing staff.
•
(1) All public meetings will be held at 7:30 p.m , in the Board
of Directors Room, City Administration Building, Fayetteville,
Arkansas.
(2) All meetings will be recorded on tape from which minutes of the
meeting will be prepared for the use of citizens committee members.
7
B. Public Participation
Citizens of the community in attendance at the public meeting will be
given an opportunity to participate in the deliberations of the committee.
Such participation will afford insurance that the needs of a Community
Development program that is recognized by the community at large can be
heard.
C. Community Development Program Development
The citizens committees will, after due deliberation, develop a listing
of projects that make up the annual CD program. This list is prepared
from (1) knowledge of past requirements placed before the committees,
(2) known community developments as expressed by other departments within
the city administration, and (3) requirements that may have been made
known directly to the Community Development and Housing staff by concerned
citizens of the community,
1. Development of a 3 -year program of project line items by
program year will assist in meeting the requirements of
paragraph 570.303(a), 24 CFR, Part 570, HUD Rules and
Regulations.
D, Role of Community Development and Housing Staff
The Community Development and Housing staff will fully support the
two citizens committees in conformance with P.L. 93-383, Title I, and the
HUD Rules and Regulations implementing this Public Law. Attention
will be focused on insuring that citizens of the City of Fayetteville are
kept fully informed of the CD program as it is developed. The following
administrative support functions will be accomplished by the staff:
•
1) Schedule Meetings;
2) Publish Appropriate Public Notices;
3) Develop Annual Target Plan for Consideration by the Two Citizens
Committees;
4) Keep CD Program Charts Up -to -Date by Program Year and as Changes
are Made;
5) Prepare and Distribute Minutes of Public Meetings;
6) Periodically Apprise Citizens Committees of the Status of CD
Projects.
•
FAYETTEVILLE, ARKANSAS
OFFICE OF CITY MANAGER
P. 0. DRAWER F 72701
• APPLICATION FORM
for
Appointments to City Boards, Commissions, and Committees
»»»»»»»»> PLEASE PRINT OR TYPE ALL ANSWERS «««««««<:«««« '
•
(501) 521-7700
NAME:
(If married, please give spouse's first name here
RESIDENCE STREET ADDRESS:
CORRECT MAILING ADDRESS: ' •
TELEPHONE NUIvIr.; R: Home
. Business
OCCUPATION/NAM?3 OF EMPLOYER:
CHOICE OF COMMITTEE:
PLEASE PRINT OR TYPE HERE why you would lik- to be considered for appo!,.ta.
this committee, and what particular qualifications you feel you have:
•
Please do not write h.•rc:
Circulation:
1:
2:
3:
4:
5:
Appointed:
Term to expire:
Replaced:
Other:
•
•
•
•
RETURN THIS APPLICATION to David McWcthy in the City. Manager's Office (1'. 0. • 'nwe
"F") by NO LATER THAN •
•
•
•
Appendix B
MINUTES September 16, 1975
Board of Dlrectors.Meet{ng
Nominations for vacancies to occur October 1, 1975 on the Community
Development Committee were: Steve Anderson, George Gray, Monroe Harrison,
Eleanor Johnson, Lynn Wade, and William West. Terms would expire October
1, 1978.. -Director Collier nominated Mrs. Gladys Sonneman and Director
Purdy nominated Mr. L M. McGoodwin.
8.6
8.7
i d8.8
•
7.7
The Mayor asked if the nomination of Mr. Steve.Anderson should be
accepted. The vote of the Board was:
"Aye": Todd, Noland, Hughes, Orton
"Nay": None
Abstain: Purdy, Collier, Lancaster
The nomination was declared accepted.
The Mayor asked if the nomination of Mr. George Gray should be
accepted. The vote of the Board was: •
"Aye": Todd, Noland, Hughes, Orton, Purdy, Collier, Lancaster
"Nay": None
The nomination was declared accepted.
The Mayor asked if the nomination of Mr. Monroe Harrison should be
accepted. The vote of the Board was:
"Aye": Todd, Noland, Hughes, Orton, Purdy, Collier, Lancaster
"Nay": None
Abstain: Purdy
The nomination was declared accepted.
The Mayor asked if the nomination of Mrs. Eleanor Johnson should
be accepted. The vote of the Board was:
"Aye": Todd, Noland, Hughes, Orton, Collier, Lancaster
"Nay": None
Abstain: Purdy
The nomination was declared accepted.
The Mayor asked if the nomination of Mr. L. M.-DkGoodwin should be
accepted. The vote of the Board was:
"Aye": Purdy, Lancaster
"Nay": None
Abstain: Todd, Noland, Hughes, Orton; Collier
The nomination was declared rejected.
The Mayor asked if the nomination of Mrs. Gladys Sonneman should be
accepted. The vote of the Board was:
"Aye": Purdy, Collier, Lancaster
"Nay": • None
Abstain: Todd, Noland,Hughes, Orton
The nomination was declared rejected.
The Mayor asked if the nomination'of Mr. Lynn Wade should be accepted.
The vote of the Board was:
"Aye": Todd, Noland, Hughes, Orton, Purdy, Collier, Lancaster
"Nay": None
The nomination was declared accepted.
The.Mayor asked if the nomination of Mr. William West should be
accepted. The vote of the Board was:
"Aye". Todd, Noland, Hughes, Orton, Purdy
"Nay". None
Abstain: Purdy, Collier, Lancaster
Tho nnminatinn was dnclared accented.
•
MINUTES (Continued)
Board of Directors Meeting
•
48.9
1
September 16, 1975
Director Todd then reported that nominees for vacancies occuring
October 1, 1975 on the Housing Assistance Committee were: Mark Doyle,
Larry Smith, and Ruby Bottoms. The terms of each would expire October 1,
1978. There being no nominations from the floor, Director Todd moved
that the nominations be accepted. The motion was seconded by Director
Hughes and passed unanimously in roll call vote of the Board.
E.
MINUTES
Board of Directors Meeting
(5)
February 18, 1975
The Community Development Committee will be composed of nineteen
members and should represent a geographic cross-section of the c.ii.
In addition to the geographic appointees, two members of racial
minority groups will normally be appointed. (This is not intenced
to restrict appointment of minorities as geographic members.)
_j6)_- Terms of appointment will be three years for all future appoint
except for unexpired terms. Initial appointees' terms will e.'cpi
as follows:
Six members:
Six members:
Seven members:
October 1, 1975
October 1, 1976
October 1, 1977
•
•
The date of the expiration of each member's term will be
determined, to the extent possible, by the members' preferences
with the remainder to be decided by a drawing. The Chairman of
the committee shall be elected annually by the committee members
in October of each year.
(6) The Housing Assistance Plan Committee will be composed of ten
members, of which there will be at least one minority group
representative. The.membership of the committee should represent
a geographic cross-section of the city. Terms of the appointment
will be three years for all future appointments, except for un-
expired terms. Initial appointees' terms will expire as follows:
Three members:
Three members:
Four members:
October 1, 1975
October 1, 1976
October 1, 1977
The date of the expiration of each member's term will be determined
to the extent possible, by the members' preferences, with the
remainder to be decided by a drawing.
In conjunction with recommendations number five and six, a drawing was
conducted with the assistance of Mr. Ernie Lucas of the audience who drew
names for the following terms on committees.
CO*WNITY DEVELOPMENT COMMITTEE
Name Expires
Joe McFerran 10/1/77
Lester Bale 10/1/77
Vacancy to be filled 4/18/75 ' 10/1/77
Beverly Melton 10/1/77
Alice Ludwick 10/1/77
Dorothy Seaton 10/1/77
Christine Bailey 10/1/77
Virginia Ricks 10/1/76
Mona Donahue 10/1/76
Harold Johnson 10/1/76
Paul Lewis ' 10/1/76
Frank Sharp '10/1/76
243.1
•
1
MINUTES (Continued)
Board,of Directors Meeting
L. M. McGoodwin
George Gray
Lynn Wade
Billie Carroll
Lewis Chesser
Pat Watkins
HOUSING ASSISTANCE PLAN CO;IMITTEE
Name
Anita Whillock
Lois Fry
Claude Prewitt
Hazel Buchanan
Stanley Potts
James Vizzier
Pearl Blye
Ruby Bottoms
Lydia Hancock
Phillip Taylor
reoruary io, iyio
10/1/75
10/1/75
10/1/75
10/1/75
10/1/75
10/1/75
Expires
10/1/77
10/1/77
10/1/77
10/1/77
10/1/76
10/1/76
10/1/76
10/1/75
10/1/75
10/1/75
MINUTES
Board of Directors Meeting
1:6.7
16.8
1
October 7, 1975
•
REPORT FROM BOARD NOMINATING COMMITTEE
Director Todd, Chairman of the Board Nominating Committee, informed
the Board of the committee's recommendation to appoint Mr. Joe Hodges to
fill the unexpired term of Ruth Rich to expire January 1, 1977. There
being no nominations from the floor, Director Todd, seconded by Director
Hughes, moved that the nomination be accepted. In roll call vote of the
Board the following vote was recorded:
"Ayes": Noland, Hughes, Orton, Purdy, Collier, Lancaster, Todd
"Nays": None
The nomination was declared accepted.
Director Todd reported that the committee did not have a recommendation
for a nominee to fill the unexpired term of Ruby Bottoms to expire
October 1, 1978. He therefore invited nominations from the floor. Director
Collier, seconded by Director Lancaster, nominated Mr. J. D. Bradford.
•
There being no further nominations from the floor, the Mayor asked if
the nomination should be accept". The recorded vote of the Bo? -1 was:
'Ayes": Noland, Hughes, Orton, Jrdy, Collier, Lancaster, Todd
'Nays": None
The nomination was declared accepted.
i
•
•
COMh1UNITY DEVELOPMENT COMMITTEE
Appendix C(1)
jtired to assist the City Board in establishing the community development needs of
yetteville, this committee has members representing a broadbase of geographic area,
,come, and interests Results of the committee's efforts will be used by the City
pard in preparing an annual Community Development Program of projects to be funded
y federal Community Development Block Grant funds. Particular attention will be
-evoted to ensuring the orderly development of public utilities to support primarily
he low and moderate income areas of the town, and, in turn, enhance the entire City
,f Fayetteville. Community
T e T opment Committee members are: TRACT
Lynn Wade (Chairman) 11. Joe McFerran 3
1656 West Maple 408 W. North Street
521-5461 H 442-8525 H
521-1411 575-3605 0
Stephen A. Anderson-
1021
nderson1021 Hughes
521-9126 H
521-1144 0
3. Christine Bailey
3 West Elm Street
443-5622 H
443-4591 0
Mona Donahue
895 Jackson
442-6608 H
575-2951 0
5. George Gray
3420 City Lake Road
443-3633 H
Monroe A. Harrison
10 West Ash
521-1948 H
575-3451 0
•
E L. Johnson
105 Palmer
442-8484 H
Harold Johnson
Route 8
442-4309 H
442-5051 0
Paul D. Lewis
116 East Maple
442-2633 H
521-8420 0
10. Alice Ludwick
107 Florene Street
442-8005 H
442-9551 0
3
3
2
3
3
3
2
2
3
•
•
12. Beverly Melton
927 Applebury.Drive
442-6663 H
13. Annie Virginia Ricks
105 N. Willow
521-2998 H
521-8060 0
14. Dorothy Seaton
1701 West Center
521-1901 H
442-6051 0
15. Frank Sharp
Route 3
267-3205 H
267-3567 0
3
2
3
Street
16. Sylvia Swartz
607 N. Razorback Road
442-2416 H
17. William R. West
235 South Willow
521-5852 H
443-2301 0
18. Mollie H. Wilson
692 Cresecent
19. Lester W, Bale
Route 4
442-2954 H
443-4891 0
2
2
3
3
3
•
•
HOUSING ASSISTANCE PLAN COMMITTEE
Appendix C(2)
•
•
•
tAllis group consists of members appointed by the City Board to assist in determining the
. st means of addressing housing needs in the community. The conmitteets work will
onsist of not only conducting a survey of existing housing assets, but also analyzing
,,qusing repair needs in blighted and deteriorated areas. Working toward the same goals
„s those of the Community Development Committee, the Housing Assistance Plan Committee
,,i11 advance recommendations to the City Board as to the growth needs of the city for
.tow and moderate income housing to support the present population as well as anticipated
-+,.rowth. Members of the group are:
1. Lois Fry (Chairman) 1508 Wedington Drive
2. Pearl Blye 120 N, Washington
3. J.D. Bradford 532 South Washington
4. Hazel Buchanan 127 Willow Avenue
5. Mark Doyle 668 Gray
6. Stanley Potts
7. Claud Prewitt
8. Larry Smith
9. James Vizzier
10. Anita Whillock
Morningside Drive
915 Lawson Street
1788 Rayview Drive
2185 Smokehouse Road
Grandview Apts.,#32
Route 8
•
442-5047 H
442-4308 H
442-6058 H
443-3013 H
442-8562 0
443-3097 H
575-2951 0
443-2206 H
521-5598 H
521-3933 0
521-3165 H
442-4682 0
267-3506 H
442-9347 0
521-1198 H
443-3512 0
TRACT
ASSIGNMENT
3
2
3
3
3
2
3
3
2
3
•
•
Appendix D
r 7:7703
CCTO ER 6, 1975
7:30PM.
EOARD ROOM
flan=
n=
JANUARY 20,1976
7:30 PM.
BOARD ROOM
Meeting Schedule
Community Housing
Development Assistance
Plarit,t0
NOVEMBER 3, 1975
7:30 PM.
BOARD ROOM
DECEMBER 8,1975
7:30 PM.
BOARD ROOM
sTnATrwa
NOVEMBER 10,1975
7:30P.M.
BOARDROOM
nc %rn
G:cv G1:3CU
t:
:2; 172Pr-Z2V,Ahia
FEORUARY 17, 1976 •
7:30 P.M.
OARD ROO
nL..._°.J
OCTOf1ER 13,1975
7J0 PM.
BOARDROOM
PL"RtO
nevi G
JANUARY 6,1976
7:30 P.M.
BOARD ROOM
•