HomeMy WebLinkAbout02-73 RESOLUTIONRESOLUTION NO. 2-73
A RESOLUTION ESTABLISHING THE POLICY GOVERNING THE RELATIONSHIP
BETWEEN THE BOARD OF DIRECTORS AND THE CITY MANAGER, INCLUDING
DELEGATION OF CERTAIN AUTHORITY.
WHEREAS, in the interest of efficient and effective opera-
tion of City government it is necessary to establish the policy
governing the basic relationship between the Board of Directors
and the City Manager, including the delegation of authority for
decisions, and
WHEREAS, the Board wishes to re-emphasize its desire to
encourage greater public participation in the workings of its
city government,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF FAYETTEVILLE, ARKANSAS:
SECTION 1. That,the Board of Directors recognizes, estab-
lishes and maintains the following guidelines in its relation-
ship with the City Manager. 0 I -j
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A. It isrecognizedthat good management is the most
important factor to the success of the City. In exer-
cising its management responsibilities, the Board of
Directors reserves its authority to approve policy which
represents broad statements of intentions, approve plans
and programs, and delegate authority of administration to
the Manager, except thosehrightstthat are by law, con-
ferred upon or reserved to its members.
B. The Board of Directors recognizes its respons-
ibility and its need to establish policies, approve plans
and programs, and delegate authority to the City Mana-
ger to execute and carry out its plans, programs and
policies. In approving his position description, the
Board recognizes that the City Manager requires the
authority to hirecapable personnel within an approved
wage and salary policy including a performance evaluation
system or procedure, plan and establish schedules, train,
supervise and when necessary, terminate or replace
employees.
C. All policies should be approved by the Board of
Directors. The City Manager shall be instructed to for-
mulate and distribute policies. The Board further rec-
ognizes that, should any Director in private conver-
sation with others, make commitments for the Board of
Directors, that Director becomes involved in a serious
breach of policy which might disrupt the entire
o rganization. Therefore, members shall refrain from
acting as spokesman for the board except in cases
authorized by the Board.
D . It shall be the policy of the Board of Directors
to refrain, as individuals, from discussing management
problems with the personnel of the City except in cases
where the Board of Directors may deem it necessary to
confer with personnel at regular or special meetings
o f the Board, and then in the presence of the City
Manager. '
E . It shall be distinctly understood that authority
for the management of the City shall pass through the City
Manager and that he shall be the only official contact
between the Board of Directors and employed personnel.
The Board of Directors shall require full and complete
information from the City Manager concerning all matters
in connection with the management of the City as set forth
in Board policies.
F. Primarily, the purpose of this policy is to
define the relationship that should exist between the
Board of Directors, who are elected representatives of
the City, and the City Manager. The Board of Direc-
tors recognizes that efficient management of the City
can exist only through mutual understanding and complete
cooperation between the Board of Directors and the City
Manager. The City Manager is expected to produce results
and furnish the Board of Directors information in a
manner which indicates the existence of an adequate
system of control. His performance cannot be of the
best unless he is given latitude to exercise independ-
ent judgment in executing policies of the Board of
Directors. The Board of Directors acknowledges that
obligation and gives the City Manager that latitude of
judgment and discretion, and expects faithful performance
in carrying out the policies of the Board of Directors.
G. The Board of Directors recognizes the responsi-
bility for the employment of a City Manager, and further
the additional responsibility for a systematic appraisal
and review of hislperformance so, that growth;,develop-
ment and effective improvement are encouraged.
H . The Board of.Directors recognizes the responsi-
bility of the City Manager for:
1. Directing the operations of the City; and
2. Advising and assisting it in its deliberations.
In connection with this latter stated responsibility,
the Board of Directors expects and requests the City
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Manager to furnish it with whatever
data, information and material it may
need to properly carry out its functions.
SECTION 2. The Board of Directors will be responsible
for the systematic appraisal of the performance of the City
Manager.
SECTION 3. That the Board of Directors as the elected
representatives of the people, invites all citizens to partici-
pate in the workings of their city government, especially by
attendance at City Board meetings and further encourages
all citizens to express their opinions to Board members on any
policy matter at any time1 .
PASSED AND` APPROVED this 2n d day of
19 73 . # • ,
ATTEST:
;W
CITY CLERK
APPROVED:
., ..
MAYOR