HomeMy WebLinkAbout01-69 RESOLUTION4
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RESOLUTION NO./—6 6 9
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A RESOLUTION ESTABLISHING THE POLICY GOVERNING THE RELATIONSHIP BETWEEN THE
BOARD QF DIRECTORS AND THE CITY MANAGER, INCLUDING DELEGATION OF CERTAIN AUTHORITY.
WHEREAS, in the interest of efficient
government it is necessary to establish the
ship between the Board of Directors and the
tion of authority for decisions, and
and effective operation of City
policy governing the basic relation -
City Manager, including the delega-
WHEREAS, the Board wishes to re-emphasize its desire to encourage greater
public participation in the workings of its city government,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
SECTION 1. That the Board of Directors recognizes, establishes and main-
tains the following guidelines in its relationship with the City Manager.
A. It is recognized that good management is the most important
factor to the success of the City. In exercising its management res-
ponsibilities, the Board of Directors reserves its authority to approve
policy which represents broad statements of intentions, approve plans
and programs, and delegate authority of administration to the Manager;
except those rights that are by law, conferred upon or reserved to its
members.
B. The Board of Directors recognizes its responsibility and
its need to establish policies, approve plans and programs, and dele-
gate authority to the City Manager to execute and carry out its plans,
programs and policies. In approving his position description, the
Board recognizes that the City Manager requires the authority to hire '
capable personnel within an approved wage and salary policy including
a.performance evaluation system or procedure, plan and establish
schedules, train, supervise and when necessary, terminate or replace
employees.
C. All policies should be approved.by the Board of Directors.
The City Manager shall be instructed'to formulate and distribute
policies. The Board further recognizes that., should any Director in
private conversation with .others, make commitments for the Board of
Directors, that Director becomes involved in a serious breach of policy
which might disrupt the entire organization. Therefore, members shall
refrain from acting as spokesman for the board except in cases authorized.
by the Board.
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D. It shall be the policy of the Board of Directors to
refrain, asindividuals, from discussing management problems with the
personnel of the City except in cases where the Board of Directors
may deem it necessary•to confer.with personnel at regular or special
meetings of the Board, and then in the presence of the City Manager.
E. It shall be distinctly Understood that authority for the
management of the City shall pass through the City Manager and that
he shall be the only official contact between the Board of Directors
and employed personnel. The Board of Directors shall require full and
complete information from the City Manager concerning all matters in
connection with the management of the.City as set:.forth in Board
policies.
F. Primarily, the purpose of this policy is to define the
relationship that should exist between the Board of Directors, who are
elected representatives of the City, and the City Manager. The Board
of Directors recognizes that efficient management of the City can exist
only through mutual understanding and complete cooperation between the
Board of Directors and the City Manager. The City Manager is expected
to produce results and furnish the Board of Directors information in a
manner which indicates the existence of an adequate system of control.
His performance cannot be of the best unless he is given latitude to'
exercise independent judgment in executing policies of the Board of
' Directors. The Board of Directors acknowledges that obligation and
gives the City Manager that latitude of judgment and discretion, and
expects faithful performance in carrying out the policies'of the Board
of Directors.
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G. The Board of Directors recognizes the responsibility for
the employment of a City Manager, and further the additionalresponsir
bility for a systematic appraisal and review of his performance so that
growth, development and effective improvement are encouraged.
H. The Board of Directors recognizes the responsibility of the. ,
City Manager for;
1. Directing the operations of the City; and
2. Advising and assisting it,in its deliberations..
In connection with this latter stated:responsibility, the
• Board of Directors expects and requests the City'Manager
to furnish it with whatever data, information and material
it may need to properly.carry out its functions. .
SECTION 2. The Board of Directors will be responsible for the systematic
appraisal of. the performance of:the City Manager.,.
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SECTION 3. That the Board of Directors as the elected representatives
of the people, invites all citizens to participate in the workings of their
city government, especially by attendance at City Board meetings and further
encourages all citizens to express:their opinions to Board members on any
policy matter at .any time.
PASSED AND APPROVED this
, 1969.
GARLAND MELTON, :s . , MAY
ATTEST: