HomeMy WebLinkAbout10-66 RESOLUTION•
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RESOLUTION NO. / , 1
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A RESOLUTION ESTABLISHING THE POLICY GOVERNING THE RELATIONSHIP
BETWEEN THE BOARD OF DIRECTORS AND THE CITY MANAGER, INCLUDING
DELEGATION OF CERTAIN AUTHORITY.
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WHEREAS, in the interest of efficient and effective operation
of City government it is necessary to establish the policy governing
the basic relationship between the Board of Directors and the City
Manager, including the delegation of authority for decisions.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF FAYETTEVILLE, ARKANSAS:
SECTION 1. That the Board of Directors recognizes, establishes
and maintains the following guidelines in its relationship with
the City Manager.
A. It is recognized that good management is the
most important factor to the success of the City. In
exercising its management responsibilities, the Board
of Directors reserves its authority to approve policy
which represents broad statements of intentions, approve
plans and programs, and delegate authority of adminis-
tration to the Manager, except those rights that are by
law, conferred upon or reserved to its members.
B. The Board of Directors recognizes its respon-
sibility and its need to establish policies, approve
plans and programs, and delegate authority to the City
Manager to execute and carry out its plans, programs
and policies. In approving his position description,
the Board recognizes that the City Manager requires the
authority to hire capable personnel within an approved
wage and salary policy including a performance evalua-
tion system or procedure, plan and establishschedules,
train, supervise and when necessary, terminate or re-
place employees.
C. All policies should be approved by the Board
of Directors. The City Manager shall be instructed to
formulate and distribute policies. The Board further
recognizes that, should any Director in private conver-
sation with others, make commitments for the Board of
Directors, that Director becomes involved in a serious
breach of policy which might disrupt the entire organi-
zation. Therefore, members shall refrain from acting
as spokesman for the board except in cases authorized
by the Board.
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D . It shall'be the policy of the Board of Directors
to refrain, as individuals, from discussing management
problems with the personnel of the City except in cases
where the Board of Directors may deem it necessary to
confer with personnel at regular or special meetings of
the Board, and then in the presence of the City Manager.
E . It shall be distinctly understood that authority
for the management of the City shall pass through the
City Manager and that he shall be the only official con-
tact between the Board of Directors and employed.personnel.
The Board of Directors shall require full and complete
information from the City Manager concerning all matters
in connection with the management of the City as set forth
in Board policies.
F. Primarily, the purpose of this policy is to de-
fine the relationship that should exist between the Board
of Directors, who are elected representatives of the City,
and the City Manager. The Board of Directors recognizes
that efficient management of the City can exist only
through mutual understanding and complete cooperation
between the Board of Directors and the City Manager.
The City Manager is expected to produce results and
furnish the Board of Directors information in a manner
which indicates the existence of an adequate system of
control. His performance cannot be of the best unless
he is given latitude to exercise independent judgment
in executing policies of the Board of Directors. The
Board of Directors acknowledges that obligation and gives
the City Manager that latitude of judgment and discretion,
and expects faithful performance in carrying out the
policies of the Board of Directors.
G . The Board of Directors recognizes the responsi-
bility:;for the employment of a City Manager, and further
the additional responsibility for a systematic appraisal
and review -of his performance so that growth, development
and effective improvement are encouraged.
H . The Board of Directors recognizes the responsi-
bility of the City Manager for:
1. Directing the operations of the City;
and
2. Advising td assisting it in its delib-
erations. In connection with this latter stated
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responsibility, the Board of Directors expects
and requests -the City Manager to furnish it
with whatever data, information and material
it may need to properly carry out its functions.
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SECTION 2. The Board of Directors will be responsible for
the systematic appraisal of the performance of the City Manager.
PASSED AND APPROVED this
ATTEST:
AVIS, CITY CLERK
day of
APPROVED:
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1966.
DON TRtMBO, JR. +OR