HomeMy WebLinkAbout2016-07-11 - Agendas - FinalCITY OF
a'F yet�i�le
Parks and Recreation Advisory Board Meeting
July 11, 2016 at 5:30 p.m.
City Administration Building Room 111
113 West Mountain Street
Fayetteville, AR
Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck
Maxwell, Kyle McHan, Phillip McKnight, David Proffitt, JL Jennings
City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance
Superintendent; Alison Jumper, Park Planning Superintendent; Chanel
Pennington, Operations Assistant; John Crow, Recreation Superintendent
AGENDA for 5:30 pm.:
1. Call to Order
2. Roll Call
3. Approval of June 6, 2016 PRAB Meeting Minutes
PRAB Motion:
AGENDA
4. Rotary Club of Fayetteville Playground Proposal — Connie Edmonston,
Parks and Recreation Director
Throughout the years, the Rotary Club of Fayetteville has been a supporter of the
Parks and Recreation Department by hosting the annual FayRo Girls Softball
Tournament and providing donations for park improvements including a bridge,
pavilion, ballfield top dresser, bleacher shade structures, temporary ballfield
fencing, and other improvements to the softball fields at Gary Hampton and Lake
Fayetteville Softball complexes.
Proposal: Rotary Club of Fayetteville has raised $100,000 to aid in the
development of a playground at Kessler Mountain Regional Park. In conjunction
with the donation, the Rotary Club and the City of Fayetteville propose to enter
into an agreement outlining the responsibilities of each party as they relate to the
playground development. See attached agreement.
Additionally, the Rotary Club is requesting to name the playground the "Rotary
Club of Fayetteville Playground.
Parks Staff Recommendation: Approve the agreement with the Rotary Club of
Fayetteville as submitted and to name the new playground "Rotary Club of
Fayetteville Playground." This is in accordance with Naming Park Facilities
Policy found in §97.088(B)(2)(d)Exhibit "B" because the Rotary Club "contributed
significantly to the acquisition or development of a facility." The Rotary Club
would work with the City in the design of a plaque or wall signage recognizing
their contribution. Final approval would be by the City Council in accordance with
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www,fayettevi Ile-ar.gov
§97.088(B)(2) —Exhibit "A" Bronze Category. Final approval would go to City
Council at their August 2 meeting. Harrison Pittman, President of the Rotary
Club of Fayetteville will be present to explain their request or answer any
questions.
PRAB Motion:
5. Park Land Dedication Proposal - Alison Jumper, Park Planning
Superintendent
Development Name:
Engineer:
Owner:
Location:
Park Quadrant
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Park Staff Recommendation:
Estimated Annual Maintenance:
Justification:
PRAB Motion:
24th St. Subdivision
Bates and Associates
J. B. Hayes
East of Hwy. 71 B near the Fayetteville
Country Club
SE
43 single family units
47 acres
0.98 acres
$39,560
Walker Park, Greathouse Park, Town
Branch Trail Corridor
Money in lieu
Money in lieu
NA
The requirement for 43 units is less than
the two acre minimum that PRAB has
recommended as a standard.
6. Donation of a Music Park at Wilson Park — Connie Edmonston, Parks &
Recreation Director
Fadil Bayyari has requested to donate $30,000 to build a music park at Wilson
Park. He is requesting to name the music park the "David Lyle Bayyari Music
Park" in memory of his son who enjoyed Wilson Park. Park Planners will work
collaborately with Mr. Bayyari on the location and design of the music park in
Wilson Park.
Parks Staff Recommendation: Approve the donation of $30,000 to build a
music park at Wilson Park and to name the area "David Lyle Bayyari Music Park"
according to Ordinance §97.088(B)(2)(d)Exhibit "B" — Naming Park Facilities.
7. Regional Park Update - Alison Jumper, Park Planning Superintendent:
Other Business:
2
Announcements
July
11-15 Drama camp
11-21 Swim Lessons Session #3
15 Dive -In movie — Inside Out
18-22 Outdoor Adventure Camp 4
21 Gulley Park Concert - Flashback
25 Fall Kickball registration begins
25-29 Camp Wilson
25-4 Swim Lessons Session #4
Adjourn
Attachments
3. June 6, 2016 Minutes
4. Rotary Club Proposal — Agreement and Resolution
4. City Code of Ordinance
5. Development Information for 24th St. Subdivision
Reports:
HMR Monthly Report
3
AGREEMENT
Between City of Fayetteville, Arkansas
and
Rotary Club of Fayetteville
On this day of August, 2016, the City of Fayetteville (hereinafter "City") and the
Rotary Club of Fayetteville (hereinafter "Rotary Club"), for their Agreement to share in the costs
of construction of a playground at the new Regional Park, agree to the following facts, proposals
and commitments:
1. The Rotary Club will make an initial $100,000.00 contribution to the City on or before July
31, 2016, for the construction of a playground in the northeast corner of the Regional Park near
the Great Lawn, the design of which shall be developed collaboratively between the Rotary Club
and the City.
2. The Rotary Club pledges to contribute an additional amount of $50,000 no later than
December 31, 2016, with at least $20,000 of that amount payable to the City no later than October
31, 2016.
3. The City intends to contribute matching funds of $120,000.00 for the project, contingent
upon City Council approval of the 2017 Annual City Budget.
4. The Rotary Club and the City pledge to cooperate, as appropriate, in identifying and
applying for additional grant funds to be applied to the playground project over and above the
above -referenced contributions from the Rotary Club and the City.
5. The City agrees to name the new playground the "Rotary Club of Fayetteville Playground"
and install appropriate identifying signage.
6. The City will install a plaque or other wall signage recognizing the contributions of the
Rotary Club and its members, the design of which shall be developed collaboratively between the
Rotary Club and City staff with final approval by the City Council, in accordance with §
97.088(B)(2) of the Fayetteville City Code.
Page 1 of 2
CITY OF FAYETTEVILLE, ROTARY CLUB OF
ARKANSAS FAYETTEVILLE
By: By:
LIONELD JORDAN, Mayor HARRISON PITTMAN,
President
Date: Date:
ATTEST:
WITNESS:
By: By:
Sondra E. Smith, City Clerk Name:
Page 2 of 2
RESOLUTION NO.
A RESOLUTION TO APPROVE AN AGREEMENT WITH THE ROTARY CLUB OF
FAYETTEVILLE REGARDING THE FUNDING FOR AND NAMING OF THE ROTARY
CLUB OF FAYETTEVILLE PLAYGROUND AT THE REGIONAL PARK, TO APPROVE A
BUDGET ADJUSTMENT RECOGNIZING A DONATION FROM THE ROTARY CLUB OF
FAYETTEVILLE AND ITS MEMBERS IN THE AMOUNT OF $100,000.00 FOR THE
PROJECT, AND TO EXPRESS THE CITY COUNCIL'S INTENT TO PROVIDE MATCHING
FUNDS IN AN AMOUNT OF $120,000.00 TOWARD THE PLAYGROUND PROJECT
CONTINGENT ON APPROVAL OF THE 2017 BUDGET
WHEREAS, the Rotary Club of Fayetteville has raised $100,000.00 toward the construction of a
playground at the Regional Park and has expressed its intent to raise additional funds of at least
$50,000.00 over the next year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an
Agreement with the Rotary Club of Fayetteville regarding the funding for and naming of the
Rotary Club of Fayetteville Playground at the new Regional Park.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, recognizing a donation from the Rotary
Club of Fayetteville and its members in the amount of $100,000.00 for the Fayetteville Rotary
Club Playground and expresses its sincere thanks for the donation and the pledge to donate an
additional $50,000.00 by the end of 2016.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent
to provide matching funds for the playground project in the amount of $120,000.00, contingent on
final approval of the 2017 Budget.
PASSED and APPROVED this 2nd day of August, 2016.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
97.088 - Signs Prohibited
(A) No person in a park shall paste, glue, tack, or otherwise post any sign, placards, advertisement, or
inscription whatsoever, nor shall any person erect or cause to be erected any sign whatsoever on any
public lands or highways or roads adjacent to a park, except as set forth herein below.
Exceptions.
(1) Athletic Field Signage. Signs shall be permitted on softball/baseball outfield fences and
scoreboards at locations and in sizes designated by the Parks and Recreation Director. Uniform
fees shall be charged dependent upon placement and size of the permitted signs. The content of
the sign and whether it is commercial or non-commercial may not be considered. Designated
spaces shall be sold at the established price on a first come basis. The owner of a sign at a
designated location shall have first right to renew before others can purchase the size/location for
a new or replacement sign.
(2) Recognition Signs. Signs located in city parks or on city trails that are used for the purpose of
memorializing a person or family through naming, recognition of significant donors, or recognition
of contributions to the facility or amenity on which the sign is installed shall meet the following
conditions:
(B)
(a) Maximum Number of Recognition Signs. Most donor or honoree recognition signs shall be
limited to one for the facility financed by the donor or memorializing the honoree. For a park
or a major facility with more than one major entrance, a second recognition sign may be
recommended by the Parks and Recreation Advisory Board and approved by the City
Council.
(b) Maximum Size of Recognition Signs.
(i)
Donor recognition signs in city parks shall be sized in accordance with Exhibit "A",
Donor Recognition Signs, unless otherwise determined by City Council resolution.
(ii) Trail Recognition Signs shall not exceed four square feet for trailhead facilities.
Recognition signs along the trail for park benches, etc., shall not exceed 1.5 square feet
and should be incorporated within or attached to the bench or amenity sponsored by
the donor.
(c) Design Requirements. All recognition signs must comply with the following requirements and
shall adhere to the aesthetic values and design of the park or trail.
(i)
The recognition sign shall include only the name of the person memorialized or the
name of the organization, person or business which has donated significant funds to
the park facility. A company or organization logo (without company colors, any
advertising or slogans) may be used on the sign.
(ii) The design of the sign shall be incorporated into the park facility and shall be approved
by the Director of Parks and Recreation who shall ensure the signs' high quality and
durable construction and its consistency with other recognition signs within the park.
(iii) Recognition signs shall comply with the Donor Operational Policy unless exempted by
the City Council.
(d) Facility Naming. The naming of facilities is permitted so long as the donor or honoree has
made a significant contribution to the city, the facility or the Parks and Recreation
Department in terms of financial donations, voluntarism or dedicated public service. Final
naming of facility may be as recommended by the Parks and Recreation Advisory Board with
final selection and approval by the City Council. Naming of the facilities should meet the
Naming Park Facilities Policy attached as Exhibit "B", unless otherwise determined by City
Council resolution.
Page 1
(e) Adopt -A -Park or trail groups may post a sign while they are actively working on a park project
that provides information about their organization or group. The sign must be approved in
advance by the Parks and Recreation Staff.
Exhibit "A"
CITY OF
a e
ARKANSAS
evi
e
Parks and Recreation Department
Policies and Procedures Manual
SUBJECT:
OPERATIONS POLICY FOR
DONOR RECOGNITION SIGNS
NUMBER:
REVISIONS:
EFFECTIVE
6-16 2015
PAGE:
1 OF 1
SUPERSEDES:
APPROVED BY:
DONOR RECOGNITION SIGNS
PURPOSE
The purpose of this directive is to provide policies which will govern the naming of park facilities currently
owned or acquired by the City of Fayetteville. This policy statement takes precedence over any previous
policies and guidelines which may have governed the naming of these facilities.
POLICY
In order to provide important capital facilities in Fayetteville Parks, it is pragmatic in a time of shrinking
public dollars to seek outside funding. It is essential to have specific boundaries and criteria in establishing
fair and proper recognition of significant facility donations. This policy sets guidelines for donations within
parks as well as on trails. All sign and plaque designs must be incorporated into the design of the facility.
Donor recognition signs shall adhere to the aesthetic values and design of the park.
Donor recognition in parks is based upon the type of facility donated. Donor recognition on trails is limited
on the trailheads unless there is an educational and/or art feature that is appropriate to be displayed along
the trail. Recognition signs may not be predominant within the educational and/or art component.
Recognition for each donation will be determined pursuant to the Recognition for Parks and Trails Facilities
Policy. Any exceptions to this policy must be approved by City Council. Park Planners have the latitude to
design signs recognizing donations based on site location and donor specific criteria. Naming of facilities
donated must meet the Naming Park Facilities Operational Policy unless accepted under City Council
resolution. The naming proposal will be presented to the Parks and Recreation Advisory Board for their
recommendation to City Council. City Council has final approval of the park facility name, including the right
to approve a different name. The option for naming facilities is only permitted under the Park Facility
Diamond, Platinum, Gold and Silver categories. Minor items such as trash receptacles and flower beds
cannot be named.
Page 2
Bronze Category: Recognition on Donor Wall for 25 year period
Donation of $25,000 up to $250,000 for park amenities. Examples include:
CITY OF
rtroll
ARKANSAS
Parks and Recreation
Department Policies and
Procedures Manual
SUBJECT
RECOGNITION FOR PARKS AND
TRAILS FACILITIES POLICY
NUMPROBER:
REVISIONS:
AE
616-0115E
PAGEAGE
OG3
SUPERSEDES:
APPROVED BY:
RECOGNITION FOR PARKS AND TRAILS FACILITIES POLICY
Bleachers
Batting Cages
Bike Racks
Lighting
Drinking Fountain with Dog Bowl
Prefabricated Pavilion
Picnic Table and Grill
Art Sculpture
Single Playground Apparatus (climbing
rocks/swing set)
Landscape Feature
Size of donor wall and names to be approved by the City Council.
Page 3
Silver Category: Naming Rights for 10 year period
Donation of 75% cost of new
facility over $250,000. Examples include:
Soccer Field
One Mile Asphalt/Concrete Park Trail
Baseball Field
Small Amphitheater (seating for 150)
Tennis Court
Water Feature
Basketball Court
Parking Lot (25 cars)
Disc Golf Course
Greenhouse
Concession Stand/Restroom
Playground
Park Restroom
Gold Category: Naming Rights for a Field/Court/Facility for 25 year period
Donation of 100% cost of new facility over $250,000. Examples include:
Page 4
Soccer Field
One Mile Asphalt/Concrete Park Trail
Baseball Field
Small Amphitheater (seating for 150)
Tennis Court
Water Feature
Basketball Court
Parking Lot (25 cars)
Disc Golf Course
Greenhouse
Concession Stand/Restroom
Park Restroom
Playground
Dog Park
Platinum Category: Naming Rights of a Complex for 30 year period
Donation of $1 million up to $5 million to name a complete complex. Examples include:
Sport Complex: 4-6 field lighted
Aquatic center
complex such as softball, baseball, Amphitheater- seating for 1,200
soccer, tennis Development of a new park
Page 5
Diamond Category: Naming Rights of a Park
Donation over $5 million to name a park.
RECOGNITION FOR EXISTING PARK FACILITIES
$200,000 per baseball or softball field for 10 years, or $350,000 for two fields
$150,000 per soccer field for 10 years or $250,000 for two fields
TRAIL FACILITIES
Silver Category receives donor recognition of a press release, ribbon cutting ceremony, plaque
constructed of high quality durable materials up to 1.5 sq ft.
Trail Facilities donated in the Silver Category may only be located along trails for educational
purposes or as an integral part of an art feature.
Page 6
Gold Category receives donor recognition of a press release, ribbon cutting ceremony, sign
constructed of high quality durable materials up to 4 sq ft.
Trail Facilities donated in the Gold Category may only be located at trailheads for a 25 year period
and include the following:
Parking Lot
Pavilion
City Process
Restroom
One Mile Asphalt/Concrete Trail
1. Parks and Recreation Staff or the Friends of Parks Board meets with donor to discuss donation
including amount of donation, development of facility/amenity, recognition operational policy,
naming rights (if applicable), sign appearance/style/construction, time requirements and other
pertinent topics. Donor must meet the Operational Policy for Donor Recognition Signs.
2. Request is presented for approval from Parks and Recreation Advisory Board. If the facility
donated is granted the option to name the facility, the name must meet Park Naming Facility
Operational Policy.
3. Request presented to Planning Office for approval.
4. Request presented to City Council for final park name selection and approval.
5. All donors will have first right to re -new their naming rights for an appropriate donation upon
conclusion of the time period.
6. The city will reserve the right to remove a donor's name from the facility if the City Council
determines by resolution that a donor would otherwise cause undue embarrassment or other
issues for the City or its citizens.
Page 7
Exhibit "B"
CITY OF
illillitrle
A R K A N$ A
Parks and Recreation
Department Policies and
Procedures Manual
SUBJECT:
OPERATIONS POLICY FOR NAMING
PARK FACILITIES
NUMBER:
REVISIONS:
DATECTIVE
1 OF 1
SUPERSEDES:
APPROVED BY:
NAMING PARK FACILITIES
PURPOSE
The purpose of this directive is to provide policies which will govern the naming of park facilities currently
owned or acquired by the City of Fayetteville. This policy statement takes precedence over any previous
policies and guidelines which may have governed the naming of these facilities.
POLICY
Upon acquisition of a new park, the Director of Parks and Recreation will assign a nondescript temporary
working name or subdivision name for the park facility to be used until park development begins.
Once park development begins, the Parks and Recreation Department will receive and forward park facility
name suggestions to the Parks and Recreation Advisory Board for review. The Parks and Recreation
Advisory Board will discuss and approve the recommendations at their monthly meeting. Once a
recommended name has been selected, the Parks and Recreation staff will forward the name to the City
Council for its final park name selection including a potentially different name.
The following items should be considered when proposing names for any park facilities:
• Geographic location of the facility
• Outstanding features of the facility
• Commonly recognized historical event, group, or individual
• Individual or group who contributed significantly to the acquisition or development of a facility
• Individual who provided an exceptional service in the interest of the park system
For an individual to be considered, the recommended name must be accompanied by a biographical sketch
which provides evidence of historical significance or contributions to the Parks and Recreation Department
or City of Fayetteville.
The naming of plaques, markers, and memorials within park facilities must follow the policies as stated
above.
Note: A name recommendation from the Active Transportation Committee for trail facilities will be required
prior to forwarding to the Parks and Recreation Advisory Board.
(Code 1965, §17A-31; Ord. No. 3677, §2, 3-2-93; Code 1991, §97.088; Ord. No. 5335, 7-20-10;
Ord. No. 5778, 6-16-15; Ord. No. 5828, § 1(Exh. A), 12-15-15)
Page 8
Ailit_ Bates -aaa
Associates;Un .
--cm englnesring • Mina 5urv5ying • eiffIncope nrdaucrur
7230 S. Pleasant Riage 13r, / Fayetteville, i t! ii. ww
PR: 4 /9442-9.311 ' PAX: 4 i9-121-9i U
July 7, 2016
Parks Board
City of Fayetteville
Fayetteville- AR 72701
RE: Nc.. Subdivision on 24th Stied
Dear Parks Board,
Out client_ D. 3.B. Hays is proposing to develop a new subdivision on 24th Street in South
Fayetteville near the Fayetteville Countuy Club. D1. Hays would like to pay money in -lieu of
land dedication to 3uti5fy the parkland dedication fee's for this subdivision.
Should you have any questions_ or require additional information; please contact us at your
convenience.
Sincerely,
Bates & Associates; Inc. J.B. Hays
Geoffrey H. Bates- P.E.
President of Engineering
24th St. Subdivision
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