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Home My WebLink About2016-06-28 - Agendas - TentativeCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Tentative Agenda Tuesday, June 28, 2016 4:30 PM City Hall Room 326 City Council Agenda Session Adella Gray Ward I Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Agenda Session Meeting Agenda - Tentative June 28, 2016 Agenda Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions A. Consent: A.1 2015-0650 APPROVAL OF THE JUNE 21, 2016 CITY COUNCIL MEETING MINUTES. A.2 2016-0303 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE A CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $93,000.00 FOR SURVEYING SERVICES ASSOCIATED WITH THE GARDEN PARK APARTMENTS WATER LINE PROJECT, THE POPLAR STREET/EASY STREET SEWER LINE PROJECT, THE GREGG STREET/FULBRIGHT SEWER PROJECT, AND THE KITTY CREEK SEWER LINE PROJECT Attachments: MCCLELLAND CONSULTING ENGINEERS, INC. A.3 2016-0279 BID # 16-35 CARNAHAN-WHITE OF ARKANSAS, LLC: A RESOLUTION TO AWARD BID # 16-35 AND APPROVE A CONTRACT WITH CARNAHAN-WHITE OF ARKANSAS, LLC IN THE AMOUNT OF $49,983.00 FOR THE CONSTRUCTION OF THE NOLAND WASTEWATER TREATMENT PLANT EFFLUENT POND SECURITY FENCE PROJECT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,000.00 Attachments: BID # 16-35 CARNAHAN-WHITE OF ARKANSAS, LLC City of Fayetteville, Arkansas Page 2 Printed on 6/24/2016 City Council Agenda Session Meeting Agenda - Tentative June 28, 2016 Agenda A.4 2016-0295 BID # 16-40 STEARMAN ROOFING AND SHEET METAL, LLC: A RESOLUTION TO AWARD BID # 16-40 AND APPROVE A CONTRACT WITH STEARMAN ROOFING & SHEET METAL, LLC IN THE AMOUNT OF $30,540.00 FOR THE INSTALLATION OF A NEW ROOF FOR THE CENTRAL FIRE STATION AT 303 WEST CENTER STREET Attachments: BID #16-40 STEARMAN ROODING AND SHEET METAL, LLC A.5 2016-0304 HAZMAT SERVICES REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED BY THE FIRE DEPARTMENT FROM WASHINGTON COUNTY IN THE AMOUNT OF $4,356.00 AND INCREASING THE RELATED EXPENSE BUDGET Attachments: HAZMAT SERVICES REVENUE BA HAZMAT SERVICES REVENUE A.6 2016-0301 BID # 16-41 STEVE LANDERS TOYOTA NWA: A RESOLUTION TO AWARD BID # 16-41 AND AUTHORIZE THE PURCHASE OF TWO 2016 TOYOTA TACOMAS FROM STEVE LANDERS TOYOTA NWA OF ROGERS, ARKANSAS IN THE TOTAL AMOUNT OF $42,800.00 FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION Attachments: BID # 16-41 STEVE LANDERS TOYOTA NWA A.7 2016-0310 GOVDEALS, INC.: A RESOLUTION TO APPROVE A CONTRACT WITH GOVDEALS, INC. FOR ONLINE AUCTION SERVICES THROUGH JUNE 22, 2017, AND ANY FUTURE RENEWAL PERIODS, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT Attachments: GOVDEALS, INC. City of Fayetteville, Arkansas Page 3 Printed on 6/24/2016 City Council Agenda Session Meeting Agenda - Tentative June 28, 2016 Agenda B. Unfinished Business: B.1 2016-0294 PROPOSALS FOR DEVELOPMENT OF SOUTH END OF WEST AVENUE PARKING LOT: A RESOLUTION TO CLARIFY AND EXTEND THE TIMEFRAME TO SOLICIT PROPOSALS FOR DEVELOPMENT OF THE WEST AVENUE PARKING LOT AND TO CONSIDER PARKING NEUTRAL PROPOSALS FOR SALE OF SMALLER PARCELS ON SOUTHERN END Attachments: Alderman Petty - West Avenue Parking Lot Resolution Exhibit A - Proposal ADDITIONAL: PROPOSALS FOR DEVELOPMENT OF SOUTH END OF WEST A This resolution was tabled at the June 21, 2016 City Council Meeting to the July 5, 2016 City Council Meeting. B.2 2016-0225 C-PZD 16-5408 (WEDINGTON & MARINONI DR/CROSS CHURCH): AN ORDINANCE TO REZONE LOTS 7, 8, 9 AND 10 OF THE MCMILLAN ESTATES SUBDIVISION OF THE CITY OF FAYETTEVILLE ENCOMPASSING APPROXIMATELY 16.2 ACRES LOCATED AT MCMILLAN DRIVE FROM C-2, THOROUGHFARE COMMERCIAL AND UT, URBAN THOROUGHFARE TO P-1, INSTITUTIONAL SUBJECT TO THE ATTACHED BILL OF ASSURANCES (LEFT ON FIRST READING) Attachments: C-PZD 16-5408: (WEDINGTON & MARINONI DR/CROSS CHURCH) Exhibit C - RZN 16-5408 Updated PZD Bookletl Exhibit D - RZN 16-5408 Updated Master Plan Drawings This Ordinance was left of the first reading at the June 21, 2016 City Council Meeting. C. New Business: City of Fayetteville, Arkansas Page 4 Printed on 6/24/2016 City Council Agenda Session Meeting Agenda - Tentative June 28, 2016 Agenda C. 1 2016-0302 BID # 16-38 APAC-CENTRAL, INC.: A RESOLUTION TO AWARD BID # 16-38 AND APPROVE A CONTRACT WITH APAC-CENTRAL, INC. IN THE AMOUNT OF $2,574,815.20 FOR THE CONSTRUCTION OF IMPROVEMENTS TO OLD WIRE ROAD FROM MISSION BOULEVARD TO ASH STREET, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $386,222.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: BID # 16-38 APAC-CENTRAL, INC.: BA BID # 16-38 APAC-CENTRAL, INC.: C.2 2016-0306 VAC 16-5440 (2514 N. NEW SCHOOL PLACE/THE NEW SCHOOL): AN ORDINANCE TO APPROVE VAC 16-5440 SUBMITTED BY JORGENSEN AND ASSOCIATES, INC. FOR PROPERTY LOCATED AT 2514 NORTH NEW SCHOOL PLACE TO VACATE PORTIONS OF A UTILITY EASEMENT Attachments: VAC 16-5440 (2514 N. NEW SCHOOL PLACE/THE NEW SCHOOL) C.3 2016-0308 RZN 16-5438 (1094 DRAKE ST./PENDERGRAFT): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5438 FOR APPROXIMATELY 185 ACRES LOCATED AT 1094 EAST DRAKE STREET FROM R -O, RESIDENTIAL OFFICE, R -A, RESIDENTIAL AGRICULTURAL AND C-2, COMMERCIAL THOROUGHFARE TO UT, URBAN THOROUGHFARE Attachments: RZN 16-5438: (1094 Drake St./Pendergraft) City of Fayetteville, Arkansas Page 5 Printed on 6/24/2016 City Council Agenda Session Meeting Agenda - Tentative June 28, 2016 Agenda C.4 2016-0307 RZN 16-5441 (NW CORNER OF MT. COMFORT & SALEM RD./GRAN-COOPER): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5441 FOR APPROXIMATELY 2.71 ACRES LOCATED AT THE NORTHWEST CORNER OF MOUNT COMFORT AND SALEM ROAD FROM R -A, RESIDENTIAL AGRICULTURAL TO CS, COMMUNITY SERVICES Attachments: RZN 16-5441 (NW CORNER OF MT. COMFORT & SALEM RD./GRAN-COOPER C.5 2016-0309 RZN 16-5448 (2050 S. SCHOOL AVEJHARMON): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5448 FOR APPROXIMATELY 8.08 ACRES LOCATED AT 2050 SOUTH SCHOOL AVENUE FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE AND C-2, COMMERCIAL THOROUGHFARE TO CS, COMMUNITY SERVICES Attachments: RZN 16-5448: (2050 S. School Ave./Harmon) C.6 2016-0311 CROSSLAND CONSTRUCTION COMPANY, INC. CHANGE ORDER NO. 12: A RESOLUTION TO APPROVE CHANGE ORDER NO. 12 TO THE CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $436,555.00 TO ADD THE CONSTRUCTION OF A PARKING LOT, SIDEWALK AND ASSOCIATED ROAD IMPROVEMENTS AT THE REGIONAL PARK, TO APPROVE AN ADDITIONAL PROJECT CONTINGENCY IN THE AMOUNT OF $80,202.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: CROSSLAND CONSTRUCTION COMPANY, INC. CHANGE ORDER NO. 12 BA CROSSLAND CONSTRUCTION COMPANY, INC. CHANGE ORDER NO. 12 City of Fayetteville, Arkansas Page 6 Printed on 6/24/2016 City Council Agenda Session Meeting Agenda - Tentative June 28, 2016 Agenda C.7 2016-0298 ECONOMIC DEVELOPMENT CONTRACT FOR SERVICES - EXTENSION: A RESOLUTION TO APPROVE AN EXTENSION TO THE CONTRACT WITH THE FAYETTEVILLE CHAMBER OF COMMERCE FOR ECONOMIC DEVELOPMENT CONSULTING SERVICES FOR UP TO THREE (3) MONTHS IN AN AMOUNT NOT TO EXCEED $41,250.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: ECONOMIC DEVELOPMENT CONTRACT FOR SERVICES - EXTENSION BA ECONOMIC DEVELOPMENT CONTRACT FOR SERVICES - EXTENSION A City Council Agenda Session Presentations: E. City Council Tour: F. Announcements: G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. City of Fayetteville, Arkansas Page 7 Printed on 6/24/2016 City Council Agenda Session Meeting Agenda - Tentative June 28, 2016 Agenda Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. City of Fayetteville, Arkansas Page 8 Printed on 6/24/2016 City of Fayetteville, Arkansas Text File File Number: 2015-0650 Agenda Date: 7/5/2016 Version: 1 In Control: City Council Meeting Agenda Number: A. 1 APPROVAL OF THE JUNE 21, 2016 CITY COUNCIL MEETING MINUTES. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Minutes City of Fayetteville, Arkansas Page 1 Printed on 6/24/2016 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0303 Agenda Date: 7/5/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE A CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $93,000.00 FOR SURVEYING SERVICES ASSOCIATED WITH THE GARDEN PARK APARTMENTS WATER LINE PROJECT, THE POPLAR STREET/EASY STREET SEWER LINE PROJECT, THE GREGG STREET/FULBRIGHT SEWER PROJECT, AND THE KITTY CREEK SEWER LINE PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with McClelland Consulting Engineers, Inc. in the amount of $93,000.00 for surveying services associated with the Garden Park Apartments Water Line Project, the Poplar/Easy Street Sewer Line Project, the Gregg Street/Fulbright Sewer Project, and the Kitty Creek Sewer Line Project. City of Fayetteville, Arkansas Page 1 Printed on 6/24/2016 City of Fayetteville Staff Review Form 2016-0303 Legistar File ID 7/5/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 6/10/2016 Utilities Director/ Utilities Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of the agreement with McClelland Consulting Engineers, Inc. to in the amount of $93,900.00 to provide Surveying services for the Garden Park Apartments Water Line Project, the Poplar Street/Easy Street Sewer Line Project, the Gregg Street/Ful bright Sewer Project, the Kitty Creek Sewer Line Project and on-call surveying associated with these design projects Budget Impact: 5400.5600.5314.00/5400.5700.5314.00 Water/Sewer Account Number Fund 12009.1 and 02017.1 Water System Rehab/Replacement & Sanitary Sewer Rehab Project Number Project Title Budgeted Item? Yes Current Budget $ 9,111,335.00 Funds Obligated $ 1,219,243.34 Current Balance 7,892,091.66 Does item have a cost? Yes Item Cost $ 93,900.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 7,798,191.66 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF 131 T V le ay ARKANSAS MEETING OF JULY 5, 2016 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: June 14, 2016 CITY COUNCIL AGENDA MEMO? SUBJECT: Survey Agreement with McClelland Consulting Engineers RECOMMENDATION: Staff recommends approval of the agreement with McClelland Consulting Engineers, Inc.(MCE) to in the amount of $93,900.00 to provide Surveying services for the Garden Park Apartments Water Line Project, the Poplar Street/Easy Street Sewer Line Project, the Gregg Street/Fu Ibright Sewer Project, the Kitty Creek Sewer Line Project and on-call surveying associated with these design projects. BACKGROUND: The City conducted a formal professional service selection committee meeting (RFQ-10-01, April 1, 2016) and selected McClelland Consulting Engineers to provide surveying services for City of Fayetteville in-house design and construction projects as noted above. DISCUSSION: The Engineering Division has a two -person survey crew as part of the design team. The survey crew provides surveying services to multiple City Divisions in addition to the surveys needed for the in-house projects designed by the City engineers. As a result, the current workload for the survey crew is quite large. In order to allow design for the above mentioned projects to begin in 2016, City staff requested that McClelland Consulting Engineers (MCE) provide a quote for the survey work needed. The design for these projects is planned to be done in-house by the Engineering design team. BUDGET/STAFF IMPACT: Budgeted CIP funds are available in the Sewer Rehabilitation Project and the Water Rehabilitation Project. The surveying costs that will be coming out of the Sewer Rehabilitation Project is $77,800.00 and $16,100.00 will be coming out of the Water Rehabilitation Project. Attachments: Staff Review Form PO Request MCE Agreement Mauling Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville - Purchase Order Request (PO) Requisition No.: ate: 6/15/2016 (Not a Purchase Order) P.O Number - All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor Vendor Mail Legistar#: #; 74660 Name: McClelland Consulting Engineers OvEs LINO 2016-0303 FOB Point: Taxable Address: 1810 N. N. College Ave. FIS a Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: Fayetteville AR 72702 DYES ONO Requester's Employee #: Extension: Requester: Matt Casey 2119 3429 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Surveying for In -House CIP Design 1 Each 77,800.00 $77,800.00 5400.5700.5314.00 02017.1 Projects 2 Surveying for In -House CIP Design 1 Each 16,100.00 $16,100.00 5400.5600.5314.00 12009.1 Projects 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $93,900.00 Tax: $0.00 Total: $93,900.00 Approvals: Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: Revised 1/21/2015 MCLULLANL�ivrrGV-A:G,.-G LUNS ULI GNU v.D. sox r«y Fayerreville, AR 7370317zrVx-tzz9 saws�NCt1NEFKS, �N�. 419-A431 z377/Fax 479443-9241 www.mccielland-enyrs.com May 27, 2016 Mr. Jim Beavers, P.E. Utilities Engineer City of Fayetteville 1iL, vvest Mountain Fayetteville, Arkansas 72701 Re: Proposal for providing surveying services for Me Design of water and serer projects in Fayetteville, AR. Dear Mr. Beavers: As requested, we are presenting herewith a proposed engineering services contract between McClelland Consuning Engineers Inc., Rereinarter referred to as tRe EMGINEER, and The City of Fayetteville, hereinafter referred to as the OwMER which is associated witR tRe provision of professional services as defined in Article 1 and for the consideration defined in Article 2 hereinafter. The OWNER would like for the ENGINEER to provide surveying services for water and sewer Design pro;eets i.. Fayetteville, Arkansa3. The projects are: (a)water line rehabilitations at Garlsen ParR Apartments, Mount Comfort Rozo, Fayetteville. (b) mapping for sewer line design at Poplar Street and Easy Street, Fayetteville. (c) mapping Tor sewer line design at Gregg Street and the Fulbright Expressway, Fayetteville. (d) mapping for sewer line analysis For Kitty CreeR sewer line from Moo CreeR i rail to Zion Road. i ne E19GjlgEER will complete the tasks as outlined in Article 1. ARTICLE 1 ask 1 -Garden Park A aliments water Eine Manning Conduct toposraphic survey of 30 foot wide corridor of existing waterline route at apartment complex. Length of existing waterline is approximately iiSO feet. ResearcR exist;ng easernent(s) for existing waterline. Maxe property boundary survey ties for plotting existing water line easement(s). Plot existing easements and right of way lines on topographic survey. Provide electronic file of complete0 worK to tRe City of Fayetteville. E-.R,ait "A-' maps for additional easer„ents are not included under this task. q Task 2 -Poplar Street and Easy Street Sewer Eine Mapping = Conaect topographic survey of a 50 foot wide corridor for desisn of new sewer line. Length of proposed mapping rout.e is 950 feet. Proposed sewer line route may be within the existing platted, but unGevelopetl Eim bireet. Plaxe property bounda- survey ties for easement preparation. Research existing easement along proposed route. Plot existing easements and right of way lineb on topographic survey. Provide electronic rile of completes worn to the City or Fayetteville. ExiiiDit `A" maps Tor aaditional easements are not included under this task. Task 3 -Gregg Street and Fulbri ht Expressway Sewer Eine Ma in Conduct. topographic survey along existing zz foot sewer easement route Tor sewer line analysis. [engtR or proposes mapping route is app, o-.imately 1300 feet. Map approximately twenty three (23) sanitarq sewer manholes for sewer design analysis. Review and plot existing easements in area of sewer line route (approximately Li). MaKe property Douniaary survey t;es Tor plotting existing eazerment(s) and to establish right of way lines of the Fulbright Expressway. Plot existing easements and right of way lines on topographic survey. Provide electronic file of completed work to the City of Fayetteviile WiMit "A" maps Tor atliaaional easer„ents are not inclailes ender this task. Task 4 -Kitty Creek Sewer Eine from cion Road to mus CreeK i rail IClappins • Conduct topographic survey of =,v foot wiGe corritlor, along tRe existing se�.er line easement route Tor se..er like analysis. Length of proposed mapping route is approximately 5400 feet. Route contains approximately 29 sanitary sewer manholes. Review and plot existing easements in area of sewer line route (approximately 1zs). MaKe property liounaamy survey ties for plottins e.,isting easementis). Plot existing easements and richt of way lines on topographic survey. Provide electronic file of completed work to the City of Fayetteville. exRiDit "H" maps Tor additional easements are not inclutlea unser rRis ta,R. i asR b -13m Call Processional Services ■ Provide additional topographic/boundarq survey services as the owner develops the design of the above utility projects. • Provide construction staking as requesteG By tMe owner. Provide other assistance as requested by ihFe owner. Prepare Exhibit "A" maps as needed for any additional easements. Any and all requests under this task must be requested in writing._ ARTICLE 2 Task 1—Garden Park Apartments Water Eine Mapping Payment for surveying services shall be based upon an hourly rate, plus expenses, to not exceed $5,i00 payaOle to Me EMMMEER on a monthly Oasis as tRe work progresses. i a5K 1—Po..lar Street and Easy Street Sewer Line Mapping Payment for the surveying services shall be bases upon an Hourly rate, plus expenses, Eo..01 exceed 56,550 payable to the ENGINEER on a monthly basis as the work progresses. Task 3—Gregg Street and the Fulbrieht Expressway newer Eine Mapping Payment for the surveying services shall be based upon an hourly rate, plus expenses, to not exceed $.L5, i:)0 payaOle to the EMMMEER on a moniMly Oasis as the work progresses. i asR 4—Kitt. Creek Sewer Line from Mud Creek Trail to Zion Road • Payment for the surveying services shall Be oase0 upon an hourly raze, plus expenses, to not exceed 541,000 payable to the ENGINEER on a monthly basis as the work progresses. Tasks -On Call Professional .,ervices Payment for on call professional services shall be an hourly rate basis, plus expenses, not to exceed $ 0.000_ payaole to the EM13IMEER on a mo..tRlr basis as the services are provided. Hourly rates will be based upon the latest hourly rate schedule. Reimbursable expenses: Easement search by WACO Title: Estimated fee: $2x00 Utility locate by utility locate service: Estimated fee: 52000 4 An I IEEE s It is understood that time is of essence and that the ENGINEER shall endeavor to plan and provide his services in a time,y manner. ARTICLE 4 It is further mutually agreed by the pal ties hereto: i. i Rat the OvAER sRall maze availaRle to the EMGjlgEER A tecMi-Acal data in the OWNER's possession including maps and other information required by the EI110IMEER and relating to Ris work. 2. That, the ENGINEER shall maintain a level of competency presently maintaineti Dy otner practicing professional surveyors in the same type of work for the professional and technical sountiness ane accuracy or all Drawings, anR otRer worn ai-A nmaterials furnished under this Agreement. All nocuments inciusing Drawings, specifications, est;n,are,, veld notes and other data pertaining to the work or to the project shall become the property of the OwMER. We appreciate the opportunity to present this proposal to you. If you are in agreement, please sign an0 date in the spaces provided below and return a coNy to our office. Sincerely, McClelland Consultinb Enrineers, Inc. o—�Vy Paul walla P. La. Survey Department Supervisor McClelland Consulting Engineers_ inc is RereRy autRorizea to proceed in accortianr-e -i.itR the foreboine proposal. Name Title Date City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0279 Agenda Date: 7/5/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 BID # 16-35 CARNAHAN-WHITE OF ARKANSAS, LLC: A RESOLUTION TO AWARD BID # 16-35 AND APPROVE A CONTRACT WITH CARNAHAN-WHITE OF ARKANSAS, LLC IN THE AMOUNT OF $49,983.00 FOR THE CONSTRUCTION OF THE NOLAND WASTEWATER TREATMENT PLANT EFFLUENT POND SECURITY FENCE PROJECT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 16-35 and approves a contract with Carnahan -White of Arkansas, LLC in the amount of $49,983.00 for the construction of the Noland Wastewater Treatment Plant Effluent Pond Security Fence Project, and further approves a project contingency in the amount of $5,000.00. City of Fayetteville, Arkansas Page 1 Printed on 6/24/2016 City of Fayetteville Staff Review Form 2016-0279 Legistar File ID 6/21/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 6/1/2016 Utilities Director/ Utilities Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a contract in the amount of $49,983.00 with Carnahan - White of Arkansas for the construction of the Noland WWTP Effluent Pond Security Fence Project and a project contingency of $5,000.00 (10%). Budget Impact: 5400.5800.5801.00 Water/Sewer Account Number 02032.1 Fund WWTP Building Improvements Project Number Project Title Budgeted Item? Yes Current Budget $ 531,910.00 Funds Obligated $ 17,533.00 Current Balance Y 514,377.00 Does item have a cost? Yes Item Cost $ 54,983.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 459,394.00 V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: Item Cost reflects contract of $49,983.00 plus a contingency of 5,000.00 for a total item cost of $54,983.00 CITY OF Ta y i'I'l e ARKANSAS MEETING OF JUNE 21, 2016 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director CITY COUNCIL AGENDA MEMO DATE: June 1, 2016 SUBJECT: Approval of a contract in the amount of $49,983.00 with Carnahan - White of Arkansas for the construction of the Noland WWTP Effluent Pond Security Fence project and a project contingency of $5,000.00 (10%). RECOMMENDATION: Staff recommends City Council approval awarding a contract in the amount of $49,983.00 to Carnahan - White of Arkansas for the construction of the Noland WWTP Effluent Pond Security Fence project and a project contingency of $5,000.00 (10%) for a total of $54,983.00. BACKGROUND: The effluent pond fence is a previously approved CIP project to provide a security fence around the Noland WWTP effluent pond. The Project was designed, specified and bid by the City's Engineering Division. DISCUSSION: On May 18, 2016, the City received eight (8) construction bids for this project. Carnahan - White of Arkansas submitted the lowest bid which was approximately 65% below the Engineer's Estimate of $110,000.00. Engineering staff recommends awarding this contract to Carnahan —White of Arkansas. The contract time is 45 days for final completion. BUDGET/STAFF IMPACT: Budgeted funds are available within the Wastewater Treatment Plant Building Improvements CIP project. Attachments: Staff Review Form Purchase Order Request Contract Agreement Bid Tabulation Bid Form Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701