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Home My WebLink About2011-02-17 MinutesMINUTES FAYETTEVILLE EXCUTIVE AIRPORT BOARD MEETING February 17, 2011 BOARD MEMBERS ATTENDING: Bob Nickle, Janice Stanesic, Otto Loewer, Tim McCarley, Rick Bailey, Mike Gibbs BOARD MEMBERS ABSENT: One unfilled Board position. STAFF ATTENDING: Ray Boudreaux, James Nicholson, Louise Powers OTHERS ATTENDING: Nathan Griffee and Russ Smith - Flying Investments; Bruce Dunn - All Sports Productions; Wayne Jones - McClelland Engineers; Mario Campos — Fayetteville Fire Dept.; Warren Jones — Arkansas Air Museum ITEM #1: Welcome. Chairman Nickle. Presented former Airport Board Member David Hollman with a Certificate of Appreciation for years of service on the Airport Board. Otto Loewer said a correction was needed in the minutes. The minutes stated he had attended the last meeting, and he had not attended the January meeting. A motion was made by Rick Bailey to approve the amended minutes and the motion was seconded by Tim McCarley. The motion carried. ITEM #3: Old Business. A. Presentation: Bruce Dunn, Iron Pig Festival, Saturday, April 2"d. Bruce explained this year will be the third year the multi -sport, run, walk, and bike, event has been held at the Airport. Last year they had 150 participants with nearly 300 spectators. He stated that USA Triathlon, the national governing body for the sport of triathlons and duathlons, had recognized the Iron Pig Festival for the uniqueness of venue, and they were awarded the 2011 USA Triathlon Arkansas Duathlon Championships. Also they are being considered to host the South Mid -west Region's Duathlon Championships for 2012. He explained they use the runway that will be closed for one hour, but at the same time it is closed for their event, the Airport Staff makes their annual runway inspection by walking the runway. It starts at 9:00 a.m. Director Boudreaux said he closes he runway for one hour while he, James Nicholson, and Wayne Jones check the runway for any damage. Any Board Member that would like to take part in the runway inspection should call him. The Festival is charged a fee of $500.00 per day. (Note for new Airport Board Members: This event was approved by the Airport Board and the City's Contract Review Committee in April 2010 for a one day event for the years 2011 through 2015.) B. Update: Task Order #4, McClelland Engineers, Obstruction Removal Project. Wayne Jones reported the Task Order was approved by the City Council this week. C. The Construction Report by Wayne Jones was moved up to follow "B. Task Order #4". The fencing has been installed, some old fence posts need to be pulled, some top soil is needed around some of the fence, and we have a punch list of items. The area fence for Mrs. Paschal is up, it has wire and steel posts behind the fence, so that a car will not go through the fence. The Arkansas Highway Department has a few items they need and we are making those changes in preparation of vacating the old Right of Way and turning over the new highway to them. Work is continuing on the Airport Layout Plan that will be submitted to the FAA. Wayne told David Hollman, he had enjoyed working with him while he was on the Airport Board. ITEM #4: Reports. A. Director Boudreaux, Aviation Director. Director Boudreaux expressed his appreciation to the Airport Board Members for their attendance at the City Council Meeting last Tuesday night for the Airport Report to the Council. He recognized Nathan Griffee, in attendance at today's Board Meeting. Nathan has applied for the Airport Board position, the other applicant was not able to make the meeting today as he had company business out of town. The open position is for the "pilot position" and is open to qualified Fayetteville citizens to make application. The C-130 folks were here on the ramp for media and public tours. They will be doing training exercises using our airport. The one on display was one of the newer models and is quieter. Flight activity for the month of January was down, but the fuel sales were not too bad due to military using the airport. Said he had talked to Paul Bums, our FAA Project Manager, to let him know our application for the Obstruction Removal grant would be on the way to him. The Board Members were encouraged to contact their Congressmen about the money given to the Arkansas Aeronautics Commission for airport grants. B. Financial Coordinator James Nicholson, Budget Report. Reviewed the progress charts and said this year we will also be tracking the FBO fuel sales. He commented that all the area airports had raised their fuel prices since January. Speaking about the Financial Report, he said all the Journal Entries have been entered in the system and we ended up with $38,308 in revenues over expenses for last year. Year End Fund Balance was $982,517, minus the set aside insurance fund received for the burned hangar for hangar replacement, leaving about $620,000 in the Fund Balance. The City has been under a hiring freeze and we have not been able to replace a maintenance worker, leaving us with a two man maintenance crew, that job was not budgeted. Chairman Nickle said that someday we will have to fill the maintenance position, as we will get too far behind, we will have to go to the City Council requesting to hire someone. About twenty acres of mowing has been added with the realignment of the Highway, and the new creek beds will need to be kept clean. Chairman Nickle explained the Board had set a goal to keep $500,000 in the Fund Balance, so we are still ahead. The City has not had to assist the Airport with funding. What revenue the Airport makes is what is used to run the Airport. The City does charge some Cost Allocations to the Airport for services different departments provide for the Airport. Several years ago they were a lot higher and we worked with the City for more justifiable Cost Allocation amounts for the Airport. Otto Loewer explained there is price being paid that is not necessarily visible, is hidden, and doesn't show up until an air conditioner or piece of equipment, goes out and has to be replaced, not budgeting for unseen costs. C. Senior Secretary Lou Powers, T -Hangar Report. One hangar is available and someone is coming in after the Board Meeting to look at the hangar. A survey of area airports this morning showed some airports with a waiting list for their hangars. 2 D. Museum Executive Director Warren Jones, Museum Report. The weather presented a real problem with snow and ice melting and refreezing, causing a leak in their Conference Room. He thanked the Airport's Maintenance crew for their help, and they also did a marvelous job removing the snow from the runway. We will be meeting with Washington County and the City's Fire and Police to work on what to do in case of a tomado. The Museum has several events scheduled for this year. Said they are working to bring the two museums under one operation, staffing both areas with volunteers, The Aviators Ball will be on May 141h ITEM #5: New Business. A. Airport Board opening, filling David Hollman's unexpired Pilot Term ending December 31, 2013. Application deadline is February 281h, at 5:00 p.m. in the City Clerk's Office. B. Review of Contract Tower Report. Director Boudreaux asked the Board to take home and review the Contract Tower Report from the agenda. That report was prepared by the business that helped the Airport negotiate the Contract Tower contract. FYV is shown on page 5. Currently we are not being charged a fee, but asked them to notice the numbers for us, and for Springdale, they are paying a Cost Share. This report will be discussed at the next month's meeting. C. Request approval of the Letter of Agreement with the 191h Air Lift Wing, Little Rock. They will be using the Airport two or three times a week. Their operations will not interfere with normal airport traffic. Their weight restriction is 130,000 lbs, to not damage the pavement. The Mayor's signature is not required only the Airport Director's signature is required on the Letter of Agreement. Rick Bailey reported the training wing is based out of Little Rock and they are the training facility for C-130 pilots and crews in the U.S. They like our airport because we have hills surrounding the airport. A motion was made by Rick Bailey to approve the Letter of Agreement with the 19`h Air Lift Wing in Little Rock and the motion was seconded by Mike Gibbs. The motion carried ITEM #6: Other Business. A. Items from the Public. Mario Campos said there would be a lot of traffic on the east side tomorrow, firemen using the Training Room. B. Items from the Airport Board. Director Boudreaux said he had heard a lot of positive comments from the east side tenants regarding the newly painted restrooms. ADJOURNED at 2:40 p.m. Otto 3 (0 ze Date