HomeMy WebLinkAbout2016-06-14 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Tentative Agenda
Tuesday, June 14, 2016
4:30 PM
City Hall Room 326
City Council Agenda Session
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Martin W. Schoppmeyer, Jr. Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Agenda Session Meeting Agenda - Tentative June 14, 2016
Agenda
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2016-0293
INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS CERTIFIED MUNICIPAL
CLERK PRESENTATION AND ARKANSAS CITY CLERKS, RECORDERS, AND
TREASURERS ASSOCIATION CERTIFIED ARKANSAS MUNICIPAL CLERK
PRESENTATION - SHERRI GARD, FORT SMITH CITY CLERK AND ACCRTA
PRESIDENT
Attachments: Sherri Gard, Fort Smith City Clerk Presentation
Agenda Additions
A. Consent:
A. 1 2015-0649
APPROVAL OF THE JUNE 7, 2016 CITY COUNCIL MEETING MINUTES.
A. 2 2016-0171
CDBG PROGRAM INCOME:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT
OF $7,375.00 REPRESENTING CDBG PROGRAM INCOME RECEIVED FROM A
HOUSING PROGRAM LIEN PAYOFF PLAN, ENERGY EFFICIENCY REBATES FROM
SOURCEGAS AND DONATIONS FROM CITIZENS AND LOCAL BUSINESSES
Attachments: CDBG PROGRAM INCOME
BA CDBG PROGRAM INCOME
City of Fayetteville, Arkansas Page 2 Printed on 6/8/2016
City Council Agenda Session Meeting Agenda - Tentative June 14, 2016
Agenda
A.3 2016-0274
ASSISTANCE TO FIREFIGHTERS GRANT (FEMA):
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A 90/10 ASSISTANCE TO
FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT
AGENCY IN THE AMOUNT OF $613,637.00 FOR THE PURCHASE OF A MOBILE
TRAINING SIMULATOR SYSTEM FOR THE FIRE DEPARTMENT, AND TO
APPROVE A BUDGET ADJUSTMENT TO PROVIDE FOR MATCHING FUNDS IN THE
AMOUNT OF $61,363.00 AND A PROJECT CONTINGENCY IN THE AMOUNT OF
$27,000.00
Attachments: ASSISTANCE TO FIREFIGHTERS GRANT (FEMA)
BA ASSISTANCE TO FIREFIGHTERS GRANT (FEMA):
A.4 2016-0277
FEDERAL AND STATE LAW ENFORCEMENT FORFEITURES AND A REFUND:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT
OF $23,435.00 RECOGNIZING REVENUE ASSOCIATED WITH FEDERAL AND STATE
LAW ENFORCEMENT FORFEITURES AND A REFUND FROM EOTECH FOR
DEFECTIVE RIFLE OPTICS
Attachments: FEDERAL AND STATE LAW ENFORCEMENT FORFEITURES AND A REFUND
BA FEDERAL AND STATE LAW ENFORCEMENT FORFEITURES AND A REFI
A.5 2016-0285
FAYETTEVILLE POLICE DEPARTMENT DONATIONS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT
OF $2,400.00 RECOGNIZING DONATION REVENUE TO THE FAYETTEVILLE
POLICE DEPARTMENT IN SUPPORT OF OFFICER RECOGNITION
Attachments: SRP - Donations, Jun 2016
BA - Donations, Jun 2016
City of Fayetteville, Arkansas Page 3 Printed on 6/8/2016
City Council Agenda Session Meeting Agenda - Tentative June 14, 2016
Agenda
A.6 2016-0283
GALLAGHER BENEFITS SERVICES:
A RESOLUTION TO APPROVE THE ANNUAL RENEWAL CONTRACT WITH
GALLAGHER BENEFITS SERVICES IN THE AMOUNT OF $57,600.00 FOR THE
PROVISION OF CITY EMPLOYEE BENEFITS BROKER SERVICES
Attachments: Gallagher Benefit Services Contract Renewal Packet
B. Unfinished Business:
B. 1 2016-0057
AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES:
AN ORDINANCE TO AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES
AND RATES (M) TO LIMIT THE MAYOR'S AUTHORITY TO ASSIGN ANY CITY
OWNED PAID PARKING LOTS OR ON -STREET PAID PARKING SPACES WITHIN
THE ENTERTAINMENT DISTRICT OR THE CLOSURE OF CITY STREETS FOR THE
USE OF A PERMITTED SPECIAL EVENT TO NOT MORE THAN TWO (2) DAYS PER
YEAR WITHOUT EXPRESS APPROVAL OF THE CITY COUNCIL
(LEFT ON SECOND READING)
Attachments: Amend 72.58 Off -Street Parking Facilities; Rules and Rates
At the May 17, 2016 City Council Meeting this item was moved to the June 21, 2016 meeting. Left on
the Second Reading at the April 5, 2016 City Council Meeting and Tabled until the May 17, 2016 City
Council Meeting. At the March 1, 2016 City Council Meeting, this ordinance was left on the second
reading and. Tabled to April 5, 2016. This Ordinance was left on the first reading at the February
16, 2016 City Council meeting.
B.2 2016-0248
FALLING WATERS APPEAL:
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5385 FOR APPROXIMATELY 35.31 ACRES ON DEAD HORSE
MOUNTAIN ROAD FROM R -A, RESIDENTIAL AGRICULTURE TO RSF-2,
RESIDENTIAL SINGLE FAMILY, 2 UNITS PER ACRE SUBJECT TO A BILL OF
ASSURANCE LIMITING DEVELOPMENT TO 51 HOMES
(LEFT ON FIRST READING)
Attachments: FALLING WATERS APPEAL
At the June 7, 2016 City Council Meeting this item was left on first reading until the June 21, 2016
City Council Meeting. At the May 17, 2016 this item was left on the first reading
City of Fayetteville, Arkansas Page 4 Printed on 6/8/2016
City Council Agenda Session Meeting Agenda - Tentative June 14, 2016
Agenda
C. New Business:
C. 1 2016-0290
ENERGY IMPROVEMENT DISTRICT NO. 1 MEMBERSHIP AGREEMENT:
AN ORDINANCE TO AUTHORIZE MAYOR JORDAN TO SIGN A MEMBERSHIP
AGREEMENT ALLOWING THE CITY OF SPRINGDALE TO BECOME A MEMBER OF
ENERGY IMPROVEMENT DISTRICT NO. 1, AND TO AMEND § 33.381 BOARD OF
DIRECTORS, MEMBERSHIP, TERMS OF OFFICE OF ARTICLE XXVI ENERGY
IMPROVEMENT DISTRICT NO. 1 TO PROVIDE FOR THE CITY OF SPRINGDALE'S
REPRESENTATION ON THE BOARD OF DIRECTORS
Attachments: ENERGY IMPROVEMENT DISTRICT NO. 1 MEMBERSHIP AGREEMENT
C.2 2016-0287
WAYFINDING SIGNS, POLES AND APPURTENANCES:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND AUTHORIZE THE PURCHASE OF WAYFINDING SIGNS, POLES AND
APPURTENANCES FROM ARCHITECTURAL GRAPHICS, INC., IN AN AMOUNT
NOT TO EXCEED $122,930.98, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: WAYFINDING SIGNS, POLES AND APPURTENANCES
BA WAYFINDING SIGNS, POLES AND APPURTENANCES
C.3 2016-0282
RZN 16-5386 (NORTH OF 1110 N. FRONTAGE RD./LINDSEY PROPERTIES):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5386 FOR APPROXIMATELY 6.40 ACRES LOCATED NORTH OF
1110 NORTH FRONTAGE ROAD FROM C-1, NEIGHBORHOOD COMMERCIAL TO
CS, COMMUNITY SERVICES
Attachments: 16-5386 CC reports
City of Fayetteville, Arkansas Page 5 Printed on 6/8/2016
City Council Agenda Session Meeting Agenda - Tentative June 14, 2016
Agenda
C.4 2016-0281
RZN 16-5425 (NW CORNER OF MILL AVE. & SOUTH
ST./THURMOND-QUINLAN):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5425 FOR APPROXIMATELY 1.84 ACRES LOCATED ALONG THE
NORTHWEST CORNER OF MILL AVENUE AND SOUTH STREET FROM R -O,
RESIDENTIAL OFFICE, AND RMF -24, RESIDENTIAL MULTI FAMILY, 24 UNITS PER
ACRES TO DG, DOWNTOWN GENERAL
Attachments: RZN 16-5425 (NW CORNER OF MILL AVE. & SOUTH ST./THURMOND-QUINLA
C.5 2016-0280
VAC 16-5424 (NW CORNER OF MILL AVE. & SOUTH
ST./THURMOND-QUINLAN) :
AN ORDINANCE TO APPROVE VAC 16-5424 SUBMITTED BY ALLISON
THURMOND-QUINLAN FOR PROPERTY LOCATED AT THE NORTHWEST CORNER
OF MILL AVENUE AND SOUTH STREET TO VACATE STREET RIGHT-OF-WAY
Attachments: VAC 16-5424 (NW CORNER OF MILL AVE. & SOUTH ST./THURMOND-OUINLA
C.6 2016-0225
C-PZD 16-5408 (WEDINGTON & MARINONI DR/CROSS CHURCH):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5408 FOR APPROXIMATELY 24.60 ACRES AT WEDINGTON
DRIVE AND MARIONI DRIVE FROM C-2, THOROUGHFARE COMMERCIAL AND
UT, URBAN THOROUGHFARE TO C-PZD, COMMERCIAL PLANNED ZONING
DISTRICT
Attachments: C-PZD 16-5408: (WEDINGTON & MARINONI DR/CROSS CHURCH)
Exhibit C - RZN 16-5408 Updated PZD Bookletl
Exhibit D - RZN 16-5408 Updated Master Plan Drawingsl
City of Fayetteville, Arkansas Page 6 Printed on 6/8/2016
City Council Agenda Session Meeting Agenda - Tentative June 14, 2016
Agenda
C.7 2016-0292
AMEND THE DEFINITION OF "SETBACK" IN § 151.01:
AN ORDINANCE TO AMEND THE DEFINITION OF "SETBACK" IN § 151.01 OF THE
UNIFIED DEVELOPMENT CODE TO ALLOW ARCHITECTURAL PROJECTIONS OF A
BUILDING SUCH AS ITS EAVES TO SLIGHTLY PROTRUDE INTO A SETBACK
UNDER CERTAIN CONDITIONS
Attachments: Agenda Packet Definition of Setbacks
D. City Council Agenda Session Presentations:
D. 1 2016-0262
AGENDA SESSION PRESENTATION - SARAH MCKENZIE, EXECUTIVE DIRECTOR
OF THE OFFICE FOR EDUCATION POLICY AT THE UNIVERSITY OF ARKANSAS,
WILL PRESENT STATISTICS THAT COMPARE THE CITY OF FAYETTEVILLE'S
PUBLIC SCHOOL STUDENT DEMOGRAPHICS AND PERFORMANCE TO THE
NORTHWEST ARKANSAS REGION AND TO THE BENCHMARK CITIES CITED IN
FAYETTEVILLE FIRST, THE CITY'S ECONOMIC DEVELOPMENT STRATEGIC
PLAN. DR. MCKENZIE WILL ALSO TALK ABOUT THE POTENTIAL ECONOMIC
IMPACTS OF PUBLIC SCHOOLS IN THE AREAS OF ECONOMIC GROWTH AND
COMPETITIVENESS.
E. City Council Tour:
F. Announcements:
G. Adjournment
City of Fayetteville, Arkansas Page 7 Printed on 6/8/2016
City Council Agenda Session Meeting Agenda - Tentative June 14, 2016
Agenda
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait for
the Mayor to request public comment and then come to the podium, give your name, address, and comments
about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen
or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is
only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that
item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read
by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or
development applicant, etc.) may present its proposal only during this presentation period, but may be recalled
by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council
meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public
may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the
City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the
City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall
first state his or her name and address, followed by a concise statement of the person's position on the question
under discussion. Repetitive comments should be avoided; this applies to comments made previously either to
the City Council or to the Planning Commission when those Planning Commission minutes have been provided
to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the floor shall
be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an
Alderman or city staff member except through the Mayor.
City of Fayetteville, Arkansas Page 8 Printed on 6/8/2016
City Council Agenda Session Meeting Agenda - Tentative June 14, 2016
Agenda
Courtesy and respect.
All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each
other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these
standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is
required. For further information or to request an interpreter, please call 479-575-8330.
A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City
Clerk, 113 W. Mountain, Fayetteville, Arkansas.
City of Fayetteville, Arkansas Page 9 Printed on 6/8/2016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0293
Agenda Date: 6/21/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: 1
File Type: Presentation
INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS CERTIFIED MUNICIPAL CLERK
PRESENTATION AND ARKANSAS CITY CLERKS, RECORDERS, AND TREASURERS
ASSOCIATION CERTIFIED ARKANSAS MUNICIPAL CLERK PRESENTATION - SHERRI
GARD, FORT SMITH CITY CLERK AND ACCRTA PRESIDENT
City of Fayetteville, Arkansas Page 1 Printed on 6/8/2016
Smith, Sondra
From: Johnson, Kimberly
Sent: Tuesday, June 07, 2016 10:37 AM
To: Smith, Sondra; Branson, Lisa
Subject: Sherri Gard - June 21, 2016 City Council Meeting
Sondra and Lisa,
Sherri Gard will be attending our June 21, 2016 City Council meeting to present my CMC Certificate. She will also do my CAMC if it is
given to Sondra at the Municipal League Conference.
Thank you! O
Office of the City Clerk Treasurer
Kim Johnson, BSE
Senior Clerk Codifier
113 W. Mountain Street, Suite 308
Fayetteville, AR 72701
479.575.8323
kiohnson anfavetteville-ar.aov
Website I Twitter I YouTube
CITY OF
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WWW'fay tt v F-i-q,r'go
City of Fayetteville, Arkansas
Text File
File Number: 2015-0649
Agenda Date: 6/21/2016 Version: 1
In Control: City Council Meeting
Agenda Number: A. 1
APPROVAL OF THE JUNE 7, 2016 CITY COUNCIL MEETING MINUTES.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Resolution
City of Fayetteville, Arkansas Page 1 Printed on 6/8/2016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0171
Agenda Date: 6/21/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: A. 2
CDBG PROGRAM INCOME:
File Type: Resolution
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$7,375.00 REPRESENTING CDBG PROGRAM INCOME RECEIVED FROM A HOUSING
PROGRAM LIEN PAYOFF PLAN, ENERGY EFFICIENCY REBATES FROM SOURCEGAS AND
DONATIONS FROM CITIZENS AND LOCAL BUSINESSES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the total amount of $7,375.00 representing
CDBG program income received from a housing program lien payoff plan in the amount of $ 3,500.00,
energy efficiency rebates from SourceGas in the amount of $1,200.00, and donations from citizens and
local businesses in the amount of $2,675.00
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby expresses its sincere
appreciation for the donations.
City of Fayetteville, Arkansas Page 1 Printed on 6/8/2016
City of Fayetteville Staff Review Form
2016-0171
Legistar File ID
6/21/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Yolanda Fields 6/3/2016 Community Resources /
Development Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a Budget Adjustment recognizing outreach donations in the amount of $2675 and CDBG program
income totalling $4700
Budget Impact:
See Below 2180 - CDBG
Account Number Fund
See Below
Project Number
Budgeted Item? NA Current Budget
Funds Obligated
Current Balance
Project Title
Does item have a cost? No Item Cost
Budget Adjustment Attached? Yes Budget Adjustment $ 7,375.00
Remaining Budget 7,375.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments: 2180.4945.5390.01 32003.1 $2675
2180.4940.5315.00 $4700
CITY OF
131 T
V le ay
ARKANSAS
MEETING OF JUNE 21, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO?
THRU: Jeremy Pate, Development Services Director
FROM: Yolanda Fields, Community Resources Director
DATE: June 3, 2016
SUBJECT: Approval of Budget Adjustment for the Community Resources Division
RECOMMENDATION:
Staff recommends approval of a budget adjustment to recognize and budget donations and CDBG
program income received.
BACKGROUND:
Community Resources would like to recognize program income from a lien payoff plan and energy
efficiency rebates from SourceGas, as well as donations from citizens and local businesses.
DISCUSSION:
In July 2015, an agreement was reached with the owners of 1747 N. Oakland Ave. to pay the CDBG
program $11,737.58 in installments due to the terms of the lien being violated. The payments started in
July 2015, and payments from Jul — Oct have already been recognized. Now, payments from Nov 2015 —
May 2016 need to be recognized. In addition, two $600 rebates from SourceGas were received from work
done at 3295 Old Farmington Rd. and 433 Washington Ave. The total PI being recognized is $4,700.
In December 2015, donations from several holiday campaigns were received totaling $2,149. In 2016, so
far, there has been $526.16 in donations received. All donations received total $2,675.
BUDGET/STAFF IMPACT:
Increase Housing Contract Services by $4,700
Increase Community Outreach Projects by $2,675
Attachments:
Budget Adjustment
Mauling Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Community Resources Adjustment Number
2016 Dept.: Development Services
Requestor: Cherrell Lee
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a Budget Adjustment recognizing donations in the amount of $526 (FY 2016) and $2149 (FY 2015) and
CDBG program income totalling $4,700 ($1600 from FY 2015 / $3100 from FY 2016).
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID#
6/21/2016
2016-0171
xev�wspr
5/27/2016 3:35 PM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL
7,375
7,375
v.20160125
Increase / (Decrease)
Project.Sub#
Account Number
Expense
Revenue
Project Sub
AT
Account Name
2180.0918.4809.00
-
526
32003 1
RE
Donations
2180.4945.5390.01
2,675
-
32003 1
EX
Community Outreach Projs
2180.0918.4999.97
-
3,749
RE
Use of Prior Fund Balance
2180.0918.4910.00
-
3,100
RE
CDBG Program Income
2180.4940.5315.00
4,700
-
EX
Contract Services
C:\Program Files\Granicus\Legistar5\Packet\1 135—City Council Agenda Session_6_14_2016\0003_2_BA_CDBG PROGRAM INCOME 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0274
Agenda Date: 6/21/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 3
ASSISTANCE TO FIREFIGHTERS GRANT (FEMA):
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A 90/10 ASSISTANCE TO
FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN
THE AMOUNT OF $613,637.00 FOR THE PURCHASE OF A MOBILE TRAINING SIMULATOR
SYSTEM FOR THE FIRE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT TO
PROVIDE FOR MATCHING FUNDS IN THE AMOUNT OF $61,363.00 AND A PROJECT
CONTINGENCY IN THE AMOUNT OF $27,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance
of a 90/10 Assistance to Firefighters Grant from the Federal Emergency Management Agency in the
amount of $613,637.00 for the purchase of a Mobile Training Simulator System for the Fire
Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, to provide for matching funds in the amount
of $61,363.00 and a project contingency in the amount of $27,000.00.
City of Fayetteville, Arkansas Page 1 Printed on 6/8/2016
David Dayringer
Submitted By
City of Fayetteville Staff Review Form
2016-0274
Legistar File ID
6/21/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/24/2016 Fire /
Fire Department
Submitted Date Division / Department
Action Recommendation:
Approval of a resolution authorizing acceptance of an Assistance To Firefighter's Grant from the Department of
Homeland Security's Federal Emergency Management Agency (FEMA) in the amount of $613,637.00, and approving
a budget adjustment to the Fire -FEMA Grant Training Simulator(31603.1) project which utilizes Impact Fee Funding
for the 10% grant match ($61,363) and 4% contingency funds ($27,000) to allow total funding of $702,000 for the
Mobile Training Simulator System per AFG Grant Guidelines
2230.8004.5801.00
Account Number
31603.1
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
Special Grants
Fund
Fire -FEMA Grant Training Simulator
Project Title
Current Budget
Funds Obligated
Current Balance
$ -
Item Cost
$ 675,000.00
Budget Adjustment
$ 702,000.00
Remaining Budget
$ 27,000.00
I VIUOL/ LLUlll VVI I Ipll LGU UUUI,.UII UJUOLI I1Q1 IU
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
Tay 11 le
ARKANSAS
MEETING OF JUNE 21, 2016
TO: Mayor and City Council
FROM: David Dayringer, Fire Chief
DATE: May 24, 2016
CITY COUNCIL AGENDA MEMO
SUBJECT: Approval of a resolution authorizing acceptance of an Assistance To Firefighters
Grant from The Department of Homeland Security's Federal Emergency Management Agency
(FEMA) in the amount of $613,637.00, and approving a budget adjustment.
RECOMMENDATION:
Approval of a resolution authorizing acceptance of an Assistance To Firefighters Grant from The
Department of Homeland Security in the amount of $613,637.00, and approving a budget
adjustment. The Fire Department would like to utilize the revenue from this grant and the
additional funding of $88,363 from Impact Fee Revenue to complete the purchase of a mobile
training simulator system and for approval of a contingency of 4%.
BACKGROUND:
The Department of Homeland Security (DHS) Federal Emergency Management Agency's
(FEMA) Grant Programs Directorate implements and administers the Assistance to Firefighters
(AFG) Grants. The purpose of the AFG Program is to enhance, through direct financial
assistance, the health and safety of the public and firefighting personnel and to provide a
continuum of support for emergency responders regarding fire, medical, and all -hazard events.
The Fire Department submitted an application for the AFG grant program to request funding for
a mobile fire training simulator. The requested simulator will provide firefighters live fire training
as well as ventilation, forcible entry, standpipe, sprinkler, rappelling, confined space, and self-
contained breathing apparatus (SCBA) skills.
DISCUSSION:
We will use the grant to purchase and install a mobile fire training simulator system for utilization
by the Fayetteville Fire Department and other surrounding County departments thereby
improving firefighter health, safety, and ground tactics on technical rescue situations at fire
scenes and positively impacting the skill level at emergency responses for a multi -county
population.
BUDGET/STAFF IMPACT:
Approving a budget adjustment to the Fire -FEMA Grant Training Simulator (31603.1) project
which utilizes Impact Fee Funds for the 10% grant match ($61,363) and 4% contingency funds
($27,000) to allow total funding of $702,000 for the Mobile Training Simulator System per AFG
Grant Guidelines.
ATTACHMENTS:
Grant Award Letter and Documents, Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayettevilie -acgov
Fayetteville, AR 72701
Tiew Award Package
of 24
https://eservices.fenia.gov/FemaFireGrantlfiregrant isp/fre_admin/a...
Award Package
5/20/2016 9:03 AM