HomeMy WebLinkAbout2016-03-15 - Agendas - ArchiveAlderman Adella Gray
Ward 1 Position 1
Alderman Sarah Marsh
Ward 1 Position 2
Alderman Mark Kinion
Ward 2 Position 1
Alderman Matthew Petty
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
City of Fayetteville Arkansas
City Council Meeting
March 15, 2016
Alderman Justin Tennant
Ward 3 Position 1
Alderman Martin W. Schoppmeyer, Jr
Ward 3 Position 2
Alderman John La Tour
Ward 4 Position 1
Alderman Alan T. Long
Ward 4 Position 2
A meeting of the Fayetteville City Council was held on March 15, 2016 at 5:30 p.m. at the
Washington County Courthouse - Quorum Courtroom, 208 N. College Ave., Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports, and Discussion Items
1. Nominating Committee Report
Agenda Additions
A. Consent:
1. Approval of the March 1, 2016 City Council Meeting Minutes.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
APPROVED
2. RICOH USA, INC.: A resolution to approve the purchase of professional digital imaging
services from Ricoh USA, Inc. through its local vendor, Preferred Office Products, Inc., in
varying amounts as needed through June 30, 2016 and any future renewal periods, pursuant
to a U.S. Communities Government Purchasing Alliance Cooperative Purchasing
Agreement.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 57-16
3. HAZMAT SERVICES REVENUE: A resolution to approve a budget adjustment
recognizing H azmat S e rvices R evenue received by the fire department from
Washington County in the amount of $11,318.00 and increasing the related expense
budget.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 58-16
4. CARAHSOFT TECHNOLOGY CORPORATION: A resolution to approve the
purchase of three (3) nimble storage expansion shelves and a five (5) year hardware
maintenance contract from Carahsoft Technology Corporation in the amount of
$246,677.91 plus applicable taxes, pursuant to a General Services Administration Federal
Acquisition Service Cooperative purchasing contract.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 59-16
5. CITY OF GREENLAND TWO YEAR EXTENSION AGREEMENT: A resolution
to approve a two year extension of the agreement between the C ity of F ayetteville and
the City of Greenland regarding the provision of wastewater collection services in the
City of Greenland.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 60-16
6. WATERMARK AT FAYETTEVILLE AR, LLC: A resolution to approve a
cost share agreement with Watermark at Fayetteville AR, LLC in an amount not
to exceed $43,241.00 for a sewer main upgrade near Van Asche Drive and Steele
Boulevard.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 61-16
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov
7. NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC.
GRANT: A resolution to authorize acceptance of a General Improvement Fund Grant
through the Northwest Arkansas Economic Development District, Inc. in the amount of
$9,198.00 for the construction of a garden shelter for the Yvonne Richardson Community
Center's Kid Crops Program, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 62-16
8. SOURCEGAS ARKANSAS, INC. UTILITY WORK AGREEMENT: A resolution to
approve a utility work agreement with Sourcegas Arkansas, Inc. in an amount not to exceed
$167,231.78 for the relocation of two gas lines necessary for the extension of Rupple Road
from Martin Luther King, Jr. Boulevard to Persimmon Street, and to approve a project
contingency in the amount of $25,084.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 63-16
9. RFQ #15-04 BURNS & MCDONNELL ENGINEERING COMPANY,
INC.: A resolution to award RFQ #15-04 and authorize a contract with Burns
& McDonnell Engineering Company, Inc. in an amount not to exceed
$557,695.00 for engineering services associated with the Sain Street extension
from North Front Street to Vantage Boulevard, and to approve a budget
adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 64-16
10. GARVER, LLC SUPPLEMENTAL AGREEMENT NO. 1: A resolution to approve
supplemental agreement No. 1 to the contract with Garver, LLC in an amount not to exceed
$455,066.00 for additional archeological testing and mitigation services associated with
the design of a portion of Rupple Road between West Starry Night View and West Mount
Comfort Road, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 65-16
11. ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FEDERAL -
AID FUNDS: A resolution to approve two budget adjustments recognizing federal -aid
funds received from the Arkansas Highway and Transportation Department in the amount
of $48,928.00 for the Highway 45/01d Wire Road Signal and Intersection Project.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 66-16
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov
B. Unfinished Business:
C. Public Hearing:
1. A FAYETTEVILLE PUBLIC FACILITIES BOARD: A resolution ratifying the
resolution of the Fayetteville Public Facilities Board approving a refunding and
improvement revenue bond (Butterfield Trail Village Project), Series 2016 in a principal
amount of not to exceed $17,450,000; and prescribing other matters pertaining thereto
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 67-16
D. New Business:
1. RFQ #15-08 NELSON/NYGAARD CONSULTING ASSOCIATES, INC.: A
resolution to award RFQ # 15-08 and authorize a contract with Nelson/ Nygaard Consulting
Associates, Inc. in the amount of $584,978.00 for the development of a transportation
master plan and downtown/entertainment district parking and mobility report, to approve
a project contingency in the amount of $14,740.00, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 68-16
2. RZN 16-5310: (1564 E. HUNTSVILLE RD./ZWEIG PROPERTIES): An ordinance to
rezone that property described in rezoning petition RZN 16-5310 for approximately 0.46
acres located at 1564 East Huntsville Road from RSF-4, residential single family, 4 units
per acre to CS, Community Services
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5858
3. ADM 16-5319 (UDC CHAPTERS 166,172,177 AMENDMENTS): An ordinance to
amend § 166.24 Nonresidential Design Standards, § 172.04 Parking Lot Design
Standards, §177.04 site development and parking lot landscape standards and § 177.05
street tree planting standards of the unified development code.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5859
4. AMEND § 97.082 (B), § 94.05 (D) AND TO ENACT A NEW § 94.05 (G): An ordinance
to amend § 97.082 (b), § 94.05 (d) and to enact a new § 94.05 (g) of the Fayetteville Code
to authorize the Mayor to issue a Public Fireworks Display permit for an annual display by
the Botanical Garden of the Ozarks at Lake Fayetteville
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5860
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov
City Council Agenda Session Presentations
City Council Tour
Announcements
Adjournment: 6:37 p.m.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting: March 15, 2016
Adjourn: i37 /*w
Subject:
ROLL
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Petty
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La Tour
Petty
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Gray
Schoppmeyer
Marsh
La Tour
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Mayor Jordan
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Subject:
NOMINATING COMMITTEE REPORT
Motion To:
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Motion By:
Seconded:
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Kinion
Petty
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Tennant
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Schoppmeyer
La Tour
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Long
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Mayor Jordan
City Council Meeting: March 15, 2016
Subject:
CONSENT
Motion To:
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Motion By:
Seconded:
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Subject:
Motion To:
Motion By:
Seconded:
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
City Council Meeting: March 15, 2016
Subject:
UNFINISHED BUSINESS
Motion To:
Motion By:
Seconded:
B.
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
City Council Meeting: March 15, 2016
Subject:
FAYETTEVILLE PUBLIC FACILITIES BOARD
Motion To:
Motion By:
Seconded:
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Petty
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La Tour
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Mayor Jordan
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Subject:
Motion To:
Motion By:
Seconded:
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
City Council Meeting: March 15, 2016
Subject:
RFQ #15-08 NELSON/NYGAARD CONSULTING ASSOCIATES, INC.
Motion To:
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Motion By:�
Seconded:
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New
Business
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Kinion
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Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
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Marsh
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Mayor Jordan
Subject:
RZN 16-5310: (1564 E. HUNTSVILLE RD./ZWEIG PROPERTIES)
Motion To:
P7 al
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Motion By:
Seconded:
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D.2
New
Business
Kinion
Petty
Tennant
Schoppmeyer._.`
La Tour
Long
Gray
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a
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Mayor Jordan
City Council Meeting: March 15, 2016
Subject:
ADM 16-5319 (UDC CHAPTERS 166,172,177 AMENDMENTS)
Motion To:
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Motion By:
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Seconded:
6AAJ�
D. 3
New
Business
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Vol
Gray
Marsh
Mayor Jordan
Subject:
AMEND § 97.082 (B), § 94.05 (D) AND TO ENACT A NEW § 94.05 (G)
Motion To:
Motion By:
Seconded:
D.4
New
Business
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
-7-61 7-0 7 -el
City Council Meeting: March 15, 2016
Subject:
Motion To:
Motion By:
Seconded:
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
City Council Meeting: March 15, 2016
Subject:
Motion To:
Motion By:
Seconded:
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
City Council Meeting: March 15, 2016
Subject:
Motion To:
Motion By:
Seconded:
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Kinion
Petty
Tennant
Schoppmeyer
La Tour
Long
Gray
Marsh
Mayor Jordan
DEPARTMENTAL CORRESPONDENCE
OFFICE OF THE
CITY ATTORNEY
TO: Mayor Jordan
Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
THRU: Sondra Smith, City Clerk Patti MulfordParalegal
FROM: Kit Williams, City Attorney'
DATE: March 16, 2016
RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed
at the City Council meeting of March 15, 2016
1. A resolution to approve the purchase of professional digital imaging services
from Ricoh USA, Inc. through its local vendor, Preferred Office Products; Inc., in
varying amounts as needed through June 30, 2016 and any future renewal periods,
pursuant to a U.S. Communities Government Purchasing Alliance Cooperative
Purchasing Agreement.
2. A resolution to approve a budget adjustment recognizing hazmat services
revenue received by the Fire Department from Washington County in the amount of
$11,318.00 and increasing the related expense budget.
3. A resolution to approve the purchase of three (3) nimble storage expansion
shelves and a five (5) year hardware maintenance contract from Carahsoft Technology
Corporation in the amount of $246,677.91 plus applicable taxes, pursuant to a General
Services Administration Federal Acquisition Service Cooperative Purchasing Contract.
4. A resolution to approve a two year extension of the agreement between the City
of Fayetteville and the City of Greenland regarding the provision of wastewater
collection services in the City of Greenland.
5. A resolution to approve a cost share agreement with Watermark at Fayetteville
AR, LLC in an amount not to exceed -$43,241.00 for a sewer main upgrade near Van
Asche Drive and Steele Boulevard.
6. A resolution to authorize acceptance of a general improvement fund grant
through the Northwest Arkansas Economic Development District, Inc. in the amount of
$9,198.00 for the construction of a garden shelter for the Yvonne Richardson
Community Center's Kid Crops Program, and to approve a budget adjustment.
7. A resolution to approve a utility work agreement with Sourcegas Arkansas, Inc.
in an amount not to exceed $167,231.78 for the relocation of two gas lines necessary for
the extension of Rupple Road from Martin Luther King, Jr. Boulevard to Persimmon
Street, and to approve a project contingency in the amount of $25,084.00.
8. A resolution to award RFQ #15-04 and authorize a contract with Burns &
Mcdonnell Engineering Company, Inc. in an amount not to exceed $557,695.00 for
engineering services associated with the Sain Street extension from North Front Street
to Vantage Boulevard, and to approve a budget adjustment.
9. A resolution to approve supplemental agreement no. 1 to the contract with
Garver, LLC in an amount not to exceed $455,066.00 for additional archeological testing
and mitigation services associated with the design of a portion of Rupple Road between
West Starry Night View and West Mount Comfort Road, and to approve a budget
adjustment.
10. A resolution to approve two budget adjustments recognizing federal -aid funds
received from the Arkansas Highway and Transportation Department in the amount of
$48,928.00 for the Highway 45/01d Wire Road signal and intersection project.
11. A resolution ratifying the resolution of the Fayetteville Public Facilities Board
approving a Refunding and Improvement Revenue Bond (Butterfield Trail Village
Project), series 2016 in a principal amount of not to exceed $17,450,000; and prescribing
other matters pertaining thereto.
12. A resolution to award RFQ #15-08 and authorize a contract with
Nelson/ Nygaard Consulting Associates, Inc. in the amount of $584,978.00 for the
development of a Transportation Master Plan and downtown/ Entertainment District
Parking and Mobility Report, to approve a project contingency in the amount of
$14,740.00, and to approve a budget adjustment.
13. An ordinance to rezone that property described in rezoning petition RZN 16-
5310 for approximately 0.46 acres located at 1564 East Huntsville Road from RSF-4,
Residential Single Family, 4 Units Per Acre to CS, Community Services.
14. An ordinance to amend § 166.24 Nonresidential Design Standards, § 172.04
Parking Lot Design Standards, § 177.04 Site Development and Parking Lot Landscape
Standards and § 177.05 Street Tree Planting Standards of the Unified Development
Code.
2
15. An ordinance to amend § 97.082 (B), § 94.05 (D) and to enact a new § 94.05 (G) of
the Fayetteville Code to authorize the Mayor to issue a public fireworks display permit
for an annual display by the Botanical Garden of the Ozarks at Lake Fayetteville.
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, March 15, 2016
5:30 PM
Washington County Courthouse -Quorum Courtroom
208 N College Ave.
City Council Meeting
Adella Gray Ward 1
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Martin W. Schoppmeyer, Jr. Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda - Final Agenda March 15, 2016
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2016-0117
NOMINATING COMMITTEE REPORT
Attachments: Nominating Committee Report
Agenda Additions:
A. Consent:
A. 1 2015-0643
APPROVAL OF THE MARCH 1, 2016 CITY COUNCIL MEETING
MINUTES.
A.2 2016-0109
RICOH USA, INC.:
A RESOLUTION TO APPROVE THE PURCHASE OF PROFESSIONAL
DIGITAL IMAGING SERVICES FROM RICOH USA, INC. THROUGH
ITS LOCAL VENDOR, PREFERRED OFFICE PRODUCTS, INC., IN
VARYING AMOUNTS AS NEEDED THROUGH JUNE 30, 2016 AND
ANY FUTURE RENEWAL PERIODS, PURSUANT TO A U.S.
COMMUNITIES GOVERNMENT PURCHASING ALLIANCE
COOPERATIVE PURCHASING AGREEMENT
Attachments: 2016-0109, Preferred Office Products, Inc.
City of Fayetteville, Arkansas Page 2 Printed on 3/9/2016
City Council Meeting Meeting Agenda - Final Agenda March 15, 2016
A. 3
A. 4
A. 5
A. 6
10'zrOr.T.TOMA
HAZMAT SERVICES REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT
RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED BY THE
FIRE DEPARTMENT FROM WASHINGTON COUNTY IN THE
AMOUNT OF $11,318.00 AND INCREASING THE RELATED
EXPENSE BUDGET
Attachments: SRF SRM Hazmat Services Revenue Washington County 2016
BA BUDGET ADJUSTMENT FORM Hazmat Revenue Washinaton Countv 2(
')nl C,_nM 1
CARAHSOFT TECHNOLOGY CORPORATION:
A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3)
NIMBLE STORAGE EXPANSION SHELVES AND A FIVE (5) YEAR
HARDWARE MAINTENANCE CONTRACT FROM CARAHSOFT
TECHNOLOGY CORPORATION IN THE AMOUNT OF $246,677.91
PLUS APPLICABLE TAXES, PURSUANT TO A GENERAL SERVICES
ADMINISTRATION FEDERAL ACQUISITION SERVICE
COOPERATIVE PURCHASING CONTRACT
Attachments: SAN Packet.pdf
2016-0080
CITY OF GREENLAND TWO YEAR EXTENSION AGREEMENT:
A RESOLUTION TO APPROVE A TWO YEAR EXTENSION OF THE
AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE AND THE
CITY OF GREENLAND REGARDING THE PROVISION OF
WASTEWATER COLLECTION SERVICES IN THE CITY OF
GREENLAND
Attachments: Greenland Sewer Contract Legistar Packet
2016-0105
WATERMARK AT FAYETTEVILLE AR, LLC:
A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH
WATERMARK AT FAYETTEVILLE AR, LLC IN AN AMOUNT NOT
TO EXCEED $43,241.00 FOR A SEWER MAIN UPGRADE NEAR VAN
ASCHE DRIVE AND STEELE BOULEVARD
Attachments: Watermark Cost -Share Leqistar Packet
City of Fayetteville, Arkansas Page 3 Printed on 3/9/2016