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Home My WebLink About2016-03-01 - Agendas - ArchiveAlderman Adella Gray Ward 1 Position 1 Alderman Sarah Marsh Ward 1 Position 2 Alderman Mark Kinion Ward 2 Position 1 Alderman Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting March 1, 2016 Alderman Justin Tennant Ward 3 Position 1 Alderman Martin W. Schoppmeyer, Jr Ward 3 Position 2 Alderman John La Tour Ward 4 Position 1 Alderman Alan T. Long Ward 4 Position 2 A meeting of the Fayetteville City Council was held on March 1, 2016 at 5:30 p.m. at the Ray Adams Leadership Center School Board Room, 1000 W. Bulldog Avenue, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports, and Discussion Items Agenda Additions A. Consent: 1. Approval of the February 16, 2016 City Council Meeting Minutes. APPROVED 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov 2. Insituform Technologies, INC.: A resolution to approve a one year contract extension with Insituform Technologies, Inc. in an amount not to exceed $330,000.00 for sewer rehabilitation using cured -in-place sanitary sewer linings. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 50-16 3. Hawg Dwellings, LLC: A resolution pursuant to Fayetteville code of ordinances section 39.10(c)(4) to authorize the mayor to pay the amount of $8,971.91 to Hawg Dwellings, LLC and $7,936.56 to Servpro of Fayetteville/Springdale for a wastewater damage claim arising at 902 west Cleveland Street. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 51-16 4. McClelland Consulting Engineers, Inc. Supplemental Agreement No. 1: A resolution to approve supplemental agreement no. 1 to the contract with Mcclelland Consulting Engineers, Inc. for additional construction phase services associated with the old wire road sewer main replacement project which will increase the total amount of the contract from $228,644.00 to an amount not to exceed $250,402.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 52-16 5. Bid #16-19 T -G Excavating, Inc.: A resolution to award Bid #16-19 and authorize a contract with T -G Excavating, Inc. in the amount of $2,373,333.00 for construction services associated with the Old Wire Road Sewer Main Replacement Project, to approve a project contingency in the amount of $237,333.30, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 53-16 6. Hub International Contract: A resolution to approve a one year contract with Hub International in the amount of $13,000.00 with automatic renewals for three additional one year terms for the provision of insurance brokerage and consultation services. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 54-16 B. Unfinished Business: 1. RZN 15-5240 (2514 W. Lori Rd./Razorback Golf Course): An ordinance to rezone that property described in rezoning petition RZN 15-5240 for approximately 128 acres located at 2514 west Lori Road from R -A, residential -agricultural; RSF-1, residential single family one unit per acre; and RSF-4, residential single family , 4 unit speracretor - a,residential- agricultural; RMF -24, residential multi -family, 24 units per acre; N C , neighborhood conservation; nd ns, neighborhood services, subject to a Bill of Assurance. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov THIS ORDINANCE FAILED. 2. Amend § 72.58 Off -Street P arking F acilities; Rules and Rates: An ordinance to amend § 72.58 off-street parking facilities; rules and rates (m) to limit the mayor's authority to assign any city owned paid parking lots, on -street paid parking spaces or the closure of city streets for the use of a permitted special event to not more than two (2) days per year without express approval of the city council. THIS ORDINANCE WAS LEFT ON THE SECOND READING AND TABLED TO THE APRIL 5, 2016 CITY COUNCIL MEETING. C. New Business: 1. AIT Services, Inc.: An ordinance to waive the requirements of formal competitive bidding and authorize the purchase of spare parts for the thermal drying unit located at the Biosolids Management site from A I T Services, Inc. in the amount of $65,371.50 plus applicable taxes, to approve a project contingency in the amount of $7,174.52, and to waive the requirements of formal competitive bidding for future purchases of parts and repair services through December 31, 2018. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5854 2. Laserfiche Document Management System From MCCI, LLC Additional Software User Licenses: An ordinance to waive the requirements of formal competitive bidding and authorize the purchase of additional Laserfiche user licenses, the Laserfiche forms module, annual software maintenance, and future software and service needs through the end of fiscal year 2017 from M C C 1, L L C in an amount not to exceed $235,000.00 plus applicable taxes. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5855 3. RZN 15-5293 (701 E. Huntsville Rd./Rose Bauer): An ordinance to rezone that property described in rezoning petition RZN 15-5293 for approximately 36.25 acres located at 701 east Huntsville R oad from R S F -4, residential single family, 4 units per acre to CS, community services; NC, neighborhood conservation and RA, residential -agricultural and subject to bill of assurance. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5856 4. RZN 16-5299 (4170 W. MLK Blvd./Calypso Properties): An ordinance to rezone that property described in rezoning petition RZN 16-5299 for approximately 3.4 acres located at 4170 west Martin Luther King Boulevard from RO, residential office to UT, urban thoroughfare. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5857 5. West Avenue Parking Lot Development Consideration: A resolution to express the City Council's intent to consider proposals for the development and improvement of the city's 2.8 acre property at the southwest corner of West Avenue and Dickson Street currently used as the west avenue parking lot. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 55-16 6. 2016 Employee Compensation: A resolution to approve a budget adjustment in the amount of $1,220,000.00 to fund the city-wide 2016 employee compensation adjustment, and to approve a certification pay plan for sworn police personnel. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 56-16 D. City Council Agenda Session Presentations: 1. Agenda Session Presentation: Recycling and Trash Update for Recycling Pilot Projects- Brian Pugh. City Council Tour: Announcements: Adjournment: 8:51 p.m. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting: March 1, 2016 Adjourn: 4 ,' S % p , IV, Subject: ROLL 14-11 ., ..,...... Marsh V--" Kinion Petty Seconded: Tennant Marsh Schoppmeyer c Kinion La Tour Petty Long Tennant Gray' Schoppmeyer Mayor Jordan La Tour Subject: Motion To: Motion By: Seconded: Marsh Kinion Petty Tennant Schoppmeyer La Tour Long Gray Mayor Jordan City Council Meeting: March 1, 2016 Subject: CONSENT Motion To: Motion By: Seconded: / - o LU Lo A Marsh Kinion Petty Tennant Schoppmeyer La Tour A --, Long Gray Mayor Jordan Subject: Motion To: Motion By: Seconded: Marsh Kinion Petty Tennant Schoppmeyer La Tour Long Gray Mayor Jordan City Council Meeting: March 1, 2016 Subject: RZN 15-5240 (2514 W. LORI RD./RAZORBACK GOLF COURSE) Motion To: Motion By: a�-vn ll0l_� Seconded: 104 B. 1 Unfinished Business o244x� Dtt Marsh ----- Al Kinion Marsh Ar Petty Kinion A/ Tennant Unfinished Petty 41 _0 Schoppmeyer Business Tennant La Tour ✓ �` ,lr � Long Gray Mayor Jordan La Tour Subject: AMEND § 72.58 OFF-STREET PARKING FACILITIES;�t RULES AND RATES Motion To: Motion By: Seconded: ----- B. 2 Marsh Kinion Unfinished Petty _0 � Business Tennant � Schoppmeyer La Tour v Long Gray 6 Mayor Jordan 7—/ -7 —1 e6, City Council Meeting: March 1, 2016 Subject: AIT SERVICES, INC. Motion To: 02 n� ✓�GtcB �Y �Cc-� Motion By: � Co Seconded: P 1 C.1 New Business Marsh Kinion petty Tennant �' ✓ r� -' Schoppmeyer' Gr p/ La Tour �- q/ Long,- Gray Mayor Jordan Subject: LASERFICHE DOCUMENT MANAGEMENT SYSTEM FROM MCCI, LLC ADDITIONAL SOFTWARE USER LICENSES Motion To: ? 4- .. Motion By: � Co Seconded: P 1 C.2 New Business D " Marsh Kinion petty Tennant ✓ t/ Schoppmeyer p/ La Tour q/ Long Gray Mayor Jordan City Council Meeting: March 1, 2016 Subject: RZN 15-5293 (701 E. HUNTSVILLE RD./ROSE BAUER) Motion To: r Ld r, Motion By: Gnu, Seconded: m C. 3 New Business Marsh Kinion Petty e `' Tennant Schoppmeyer La Tour Long '` ✓A,. Gray Mayor Jordan Subject: RZN 16-5299 (4170 W. MLK BLVD./CALYPSO PROPERTIES) Motion To: r Ld r, Motion By: G Seconded: C.4 New Business Marsh Kinion Petty Tennant Schoppmeyer La Tour'` Lon g Gray Mayor Jordan F-0 e_1) City Council Meeting: March 1, 2016 Subject: WEST AVENUE PARKING LOT - DEVELOPMENT CONSIDERATION Motion To: Motion By: Seconded: .,. C.5 New Business AI :d �} Marsh -✓ Kinion t/ Petty Tennant Schoppmeyer F5 La Tour A/ Long t� Gray Mayor Jordan Subject: 2016 EMPLOYEE COMPENSATION Motion To: Motion By: Seconded: C.6 New Business Lp Marsh -✓ Kinion Petty Tennant Schoppmeyer F5 La Tour G Long t� Gray Mayor Jordan m OFFICE of THE CITY ATTORNEY TO: Mayor Jordan THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: March 2, 2016 Kit Williams City Attorney Blake Pennington Assistant City Attorney Patti Mulford Paralegal RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of March 1, 2016 1. A resolution to approve a one year contract extension with Insituform Technologies, Inc. in an amount not to exceed $330,000.00 for sewer rehabilitation using cured -in-place sanitary sewer linings. 2. A resolution pursuant to Fayetteville Code of Ordinances Section 39.10(C)(4) to authorize the Mayor to pay the amount of $8,971.91 to Hawg Dwellings, LLC and $7,936.56 to Servpro of Fayetteville/Springdale for a wastewater damage claim arising at 902 West Cleveland Street. 3. A resolution to approve supplemental agreement no. 1 to the contract with McClelland Consulting Engineers, Inc. for additional construction phase services associated with the Old Wire Road Sewer Main Replacement Project which will increase the total amount of the contract from $228,644.00 to an amount not to exceed $250,402.00, and to approve a budget adjustment. 4. A resolution to award Bid #16-19 and authorize a contract with T -G Excavating, Inc. in the amount of $2,373,333.00 for construction services associated with the Old Wire Road Sewer Main Replacement Project, to approve a project contingency in the amount of $237,333.30, and to approve a budget adjustment. 5. A resolution to approve a one year contract with Hub International in the amount of $13,000.00 with automatic renewals for three additional one year terms for the provision of Insurance Brokerage and Consultation Services. 6. An ordinance to waive the requirements of formal competitive bidding and authorize the purchase of spare parts for the thermal drying unit located at the Biosolids Management site from AIT Services, Inc. in the amount of $65,371.50 plus applicable taxes, to approve a project contingency in the amount of $7,174.52, and to waive the requirements of formal competitive bidding for future purchases of parts and repair services through December 31, 2018. 7. An ordinance to waive the requirements of formal competitive bidding and authorize the purchase of additional Laserfiche User Licenses, the Laserfiche Forms Module, Annual Software Maintenance, and future software and service needs through the end of fiscal year 2017 from MCCI, LLC in an amount not to exceed $235,000.00 plus applicable taxes. 8. An ordinance to rezone that property described in rezoning petition RZN 15- 5293 for approximately 36.25 acres located at 701 East Huntsville Road from RSF-4, Residential Single Family, 4 Units Per Acre to CS, Community Services; NC, Neighborhood Conservation and R -A, Residential -Agricultural and subject to a Bill of Assurance. 9. An ordinance to rezone that property described in rezoning petition RZN 16- 5299 for approximately 3.4 acres located at 4170 West Martin Luther King Boulevard from R -O, Residential Office to UT, Urban Thoroughfare. 10. A resolution to express the City Council's intent to consider proposals for the development and improvement of the City's 2.8 acre property at the southwest corner of West Avenue and Dickson Street currently used as the West Avenue parking lot. 11. A resolution to approve a budget adjustment in the amount of $1,220,000.00 to fund the City-wide 2016 Employee Compensation Adjustment, and to approve a certification pay plan for sworn police personnel. 2 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Final Agenda Tuesday, March 1, 2016 5:30 PM Ray Adams Leadership Center -Fayetteville School Board Room 1000 West Bulldog Avenue City Council Meeting Adella Gray Ward 1 Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Meeting Meeting Agenda - Final Agenda March 1, 2016 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions 1. 2016-0100 IN RECOGNITION OF THE FAYETTEVILLE HIGH SCHOOL STATE CHAMPIONSHIPS IN FOOTBALL, GOLF, CROSS COUNTRY, AND VOLLEYBALL City Council Meeting Presentations, Reports and Discussion Items: 1. 2015-0639 Agenda Additions: A. Consent: A. 1 2015-0642 2015 4TH QUARTER FINANCIAL REPORT APPROVAL OF THE FEBRUARY 16, 2016 CITY COUNCIL MEETING MINUTES. A.2 2016-0083 INSITUFORM TECHNOLOGIES, INC.: A RESOLUTION TO APPROVE A ONE YEAR CONTRACT EXTENSION WITH INSITUFORM TECHNOLOGIES, INC. IN AN AMOUNT NOT TO EXCEED $330,000.00 FOR SEWER REHABILITATION USING CURED -IN-PLACE SANITARY SEWER LININGS Attachments: 2016 Insituform Leqistar Packet City of Fayetteville, Arkansas Page 2 Printed on 2/24/2016 City Council Meeting Meeting Agenda - Final Agenda March 1, 2016 A. 3 A. 4 A. 5 r i zPON r.T.TA-Tel HAWG DWELLINGS, LLC: A RESOLUTION PURSUANT TO FAYETTEVILLE CODE OF ORDINANCES SECTION 39.10(C)(4) TO AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $8,971.91 TO HAWG DWELLINGS, LLC AND $7,936.56 TO SERVPRO OF FAYETTEVILLE/SPRINGDALE FOR A WASTEWATER DAMAGE CLAIM ARISING AT 902 WEST CLEVELAND STREET Attachments: Cleveland 902 W (Carter) Legistar Packet r r'sRMSTSIM41 MCCLELLAND CONSULTING ENGINEERS, INC. SUPPLEMENTAL AGREEMENT NO. 1: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 1 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. FOR ADDITIONAL CONSTRUCTION PHASE SERVICES ASSOCIATED WITH THE OLD WIRE ROAD SEWER MAIN REPLACEMENT PROJECT WHICH WILL INCREASE THE TOTAL AMOUNT OF THE CONTRACT FROM $228,644.00 TO AN AMOUNT NOT TO EXCEED $250,402.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: MCE Ramsey-Overcrest Amendment 1 Legistar Packet BA - McClelland Consulting Ramsey and Overcrest 2016-0078 BID #16-19 T -G EXCAVATING, INC.: A RESOLUTION TO AWARD BID #16-19 AND AUTHORIZE A CONTRACT WITH T -G EXCAVATING, INC. IN THE AMOUNT OF $2,373,333.00 FOR CONSTRUCTION SERVICES ASSOCIATED WITH THE OLD WIRE ROAD SEWER MAIN REPLACEMENT PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $237,333.30, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: TG Excavatinq Ramsey-Overcrest Legistar Packet BA - TG Excavating Ramsey and Overcrest City of Fayetteville, Arkansas Page 3 Printed on 2/24/2016 City Council Meeting Meeting Agenda - Final Agenda March 1, 2016 A.6 2016-0087 HUB INTERNATIONAL CONTRACT: A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH HUB INTERNATIONAL IN THE AMOUNT OF $13,000.00 WITH AUTOMATIC RENEWALS FOR THREE ADDITIONAL ONE YEAR TERMS FOR THE PROVISION OF INSURANCE BROKERAGE AND CONSULTATION SERVICES Attachments: 2016-0087 HUB International B. Unfinished Business: B. 1 2016-0061 RZN 15-5240 (2514 W. LORI RD./RAZORBACK GOLF COURSE): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5240 FOR APPROXIMATELY 128 ACRES LOCATED AT 2514 WEST LORI ROAD FROM R -A, RESIDENTIAL -AGRICULTURAL; RSF-1, RESIDENTIAL SINGLE FAMILY ONE UNIT PER ACRE; AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO R -A, RESIDENTIAL -AGRICULTURAL; RMF -24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE; NC, NEIGHBORHOOD CONSERVATION; AND NS, NEIGHBORHOOD SERVICES, SUBJECT TO A BILL OF ASSURANCE Attachments: RZN 15-5240 CC reports B.2 2016-0057 This Ordinance was left on the first reading at the February 16, 2016 City Council meeting. AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES: AN ORDINANCE TO AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES (M) TO LIMIT THE MAYOR'S AUTHORITY TO ASSIGN ANY CITY OWNED PAID PARKING LOTS, ON -STREET PAID PARKING SPACES OR THE CLOSURE OF CITY STREETS FOR THE USE OF A PERMITTED SPECIAL EVENT TO NOT MORE THAN TWO (2) DAYS PER YEAR WITHOUT EXPRESS APPROVAL OF THE CITY COUNCIL Attachments: Agenda Request Form � 72.58 City Attorney Memo Ord 72.58 This Ordinance was left on the first reading at the February 16, 2016 City Council meeting. City of Fayetteville, Arkansas Page 4 Printed on 2/24/2016 City Council Meeting Meeting Agenda - Final Agenda March 1, 2016 C. New Business: C. 1 2016-0068 AIT SERVICES, INC.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF SPARE PARTS FOR THE THERMAL DRYING UNIT LOCATED AT THE BIOSOLIDS MANAGEMENT SITE FROM AIT SERVICES, INC. IN THE AMOUNT OF $65,371.50 PLUS APPLICABLE TAXES, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $7,174.52, AND TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING FOR FUTURE PURCHASES OF PARTS AND REPAIR SERVICES THROUGH DECEMBER 31, 2018 Attachments: SRPacket - 2016-0068 - BMS Thermal Dryer Parts.gdf C.2 2016-0088 LASERFICHE DOCUMENT MANAGEMENT SYSTEM FROM MCCI, LLC ADDITIONAL SOFTWARE USER LICENSES: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF ADDITIONAL LASERFICHE USER LICENSES, THE LASERFICHE FORMS MODULE, ANNUAL SOFTWARE MAINTENANCE, AND FUTURE SOFTWARE AND SERVICE NEEDS THROUGH THE END OF FISCAL YEAR 2017 FROM MCCI, LLC IN AN AMOUNT NOT TO EXCEED $235,000.00 PLUS APPLICABLE TAXES Attachments: Laserfiche Packet 02182016 C.3 2016-0085 RZN 15-5293 (701 E. HUNTSVILLE RD./ROSE BAUER): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5293 FOR APPROXIMATELY 36.25 ACRES LOCATED AT 701 EAST HUNTSVILLE ROAD FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO CS, COMMUNITY SERVICES; NC, NEIGHBORHOOD CONSERVATION AND R -A, RESIDENTIAL -AGRICULTURAL AND SUBJECT TO A BILL OF ASSURANCE Attachments: 15-5293 CC REQUEST City of Fayetteville, Arkansas Page 5 Printed on 2/24/2016 City Council Meeting Meeting Agenda - Final Agenda March 1, 2016 C.4 2016-0086 RZN 16-5299 (4170 W. MLK BLVD./CALYPSO PROPERTIES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5299 FOR APPROXIMATELY 3.4 ACRES LOCATED AT 4170 WEST MARTIN LUTHER KING BOULEVARD FROM R -O, RESIDENTIAL OFFICE TO UT, URBAN THOROUGHFARE Attachments: 16-5299 CC REQUEST DOCS C.5 2016-0034 WEST AVENUE PARKING LOT - DEVELOPMENT CONSIDERATION: A RESOLUTION TO EXPRESS THE CITY COUNCIL'S INTENT TO CONSIDER PROPOSALS FOR THE DEVELOPMENT AND IMPROVEMENT OF THE CITY'S 2.8 ACRE PROPERTY AT THE SOUTHWEST CORNER OF WEST AVENUE AND DICKSON STREET CURRENTLY USED AS THE WEST AVENUE PARKING LOT Attachments: Resolution of Intent Agenda Item C.6 2016-0075 2016 EMPLOYEE COMPENSATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,220,000.00 TO FUND THE CITY-WIDE 2016 EMPLOYEE COMPENSATION ADJUSTMENT, AND TO APPROVE A CERTIFICATION PAY PLAN FOR SWORN POLICE PERSONNEL Attachments: 2016 Employee Compensation BA2016 - 2016-0075 ECP2016 D. City Council Agenda Session Presentations: D. 1 2016-0055 AGENDA SESSION PRESENTATION RECYCLING AND TRASH UPDATE FOR RECYCLING PILOT PROJECTS- BRIAN PUGH E. City Council Tour: F. Announcements: G. Adjournment City of Fayetteville, Arkansas Page 6 Printed on 2/24/2016 City Council Meeting Meeting Agenda - Final Agenda March 1, 2016 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. City of Fayetteville, Arkansas Page 7 Printed on 2/24/2016 City Council Meeting Meeting Agenda - Final Agenda March 1, 2016 Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. City of Fayetteville, Arkansas Page 8 Printed on 2/24/2016