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Home My WebLink AboutORDINANCE 5867113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 5867 File Number: 2016-0177 BID WAIVER FOR LIGHT POLES & FIXTURES: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED BY AMERLUX EXTERIOR, LLC FROM THE SOLE REGIONAL DISTRIBUTOR, PREMIER LIGHTING GROUP, INC., IN AN AMOUNT NOT TO EXCEED $210,500.00 FOR CITY-WIDE TRANSPORTATION INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2020. WHEREAS, the City Council has previously authorized the purchase of street light poles and fixtures manufactured by Dynamic Lighting, Inc. and its successor, Amerlux Exterior, LLC, and has installed these unique street light poles and fixtures in the downtown area; and WHEREAS, in order to remain consistent with existing, previously installed street light poles and fixtures in the downtown area, the purchase of additional matching street light poles and fixtures from the sole regional distributor for other city-wide transportation infrastructure projects is necessary. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or practical, and therefore waives the requirements of formal competitive bidding and authorizes the purchase of street light poles and fixtures manufactured by Amerlux Exterior, LLC from the sole regional distributor, Premier Lighting Group, Inc., in an amount not to exceed $210,500.00 for city-wide transportation infrastructure projects through December 31, 2020. Page 1 Printed on 4120116 File Number: 2016-0177 Ordinance: 5867 PASSED and APPROVED on 4/19/2016 Attest: Z2!7L - Sondra E. Smith, City Clerk Treasurer I'TR'S'�r,� moi`~Cr:'G\%Iy O,r~'..p'� �- • 'r{ r r C2 iC3N Page 2 Printed on 4/20116 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 i Text File File Number: 2016-0177 Agenda Date: 4/19/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: D. 1 BID WAIVER FOR LIGHT POLES & FIXTURES: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED BY AMERLUX EXTERIOR, LLC FROM THE SOLE REGIONAL DISTRIBUTOR, PREMIER LIGHTING GROUP, INC., IN AN AMOUNT NOT TO EXCEED $210,500.00 FOR CITY-WIDE TRANSPORTATION INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2020 WHEREAS, the City Council has previously authorized the purchase of street light poles and fixtures manufactured by Dynamic Lighting, Inc. and its successor, Amerlux Exterior, LLC, and has installed these unique street light poles and fixtures in the downtown area; and WHEREAS, in order to remain consistent with existing, previously installed street light poles and fixtures in the downtown area, the purchase of additional matching street light poles and fixtures from the sole regional distributor for other city-wide transportation infrastructure projects is necessary. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or practical, and therefore waives the requirements of formal competitive bidding and authorizes the purchase of street light poles and fixtures manufactured by Amerlux Exterior, LLC from the sole regional distributor, Premier Lighting Group, Inc., in an amount not to exceed $210,500.00 for city-wide transportation infrastructure projects through December 31, 2020. City of Fayetteville, Arkansas Page 1 Printed on 412012016 City of Fayetteville Staff Review Form 2016-0177 Legistar File ID 4/19/2016 City Council Meeting Date -Agenda Item_ Only N/A for Non -Agenda Item Terry Gulley 3/30/2016 Transportation Services / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: An ordinance waiving the requirements of formal competitive bidding for the purchase of light poles and fixtures for transportation infrastructure projects. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost $ Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary based on construction projects. CITY OF TloloIvie a� ARKANSAS MEETING OF APRIL 19, 2016 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL AGENDA MEMO FROM: Terry Gulley, Transportation Services Department Sr. Director DATE: March 30, 2016 SUBJECT: Bid Waiver for Light Poles & Fixtures RECOMMENDATION: An ordinance waiving the requirements of formal competitive bidding for the purchase of light poles and fixtures for transportation infrastructure projects. BACKGROUND: The College Avenue project is a necessary part of the City's continued effort to make Fayetteville's neighborhoods walkable by 2030. Enhancements include installation of decorative street lights. DISCUSSION: In order to remain consistent with the existing light poles and fixtures in the downtown area, the purchase of materials manufactured by Dynamic Lighting, Inc. and distributed by Amerlux Exterior, LLC will be necessary. Staff recommends waiving the requirements of formal competitive bidding and approving the purchase of Dynamic Lighting, Inc. light poles and fixtures as needed for transportation infrastructure projects. BUDGET/STAFF IMPACT: Transportation Bond Fund is providing funding for this street enhancement project. Mailing Address: 113 W. Mountain Street www.fayetteville-aLgov Fayetteville, AR 72701 RECEIVED MAY 0 2 2016 NoRTHwEsTARKANsAs CITY OF FAYMEVIIIE Democnda, V Onette CITY CLERK'S OFFICE �t r.�7 i!. vCI E. "a R, �'I: a ) c }.' 7y- 95 i111i i'tit�J,+.ti�47Afi� C V. AFFIDAVIT OF PUBLICATION I Cathy Wiles, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ord. 5867 Was inserted in the Regular Edition on: April 28, 2016 Publication Charges $ 110.50 e6t�-k k)ti e , Cathy Wiles Subscribed and sworn to before me This 2 day of ", 2016. Notary Public My Commission Expires: �QJ-z4 ��tatttta�e�T� 0 PUBLIC **NOTE** -_ .;;`-12401379 -. Please do not pay from Affiftvit.` ' Invoice will be sent. '�.ra�'i Ordinance: 5867 File Number: 2016-0177 BID WAIVER FOR LIGHT POLES & FIXTURES: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED BY AMERLUX EXTERIOR, LLC FROM THE SOLE REGIONAL DISTRIBUTOR, PREMIER LIGHTING GROUP, INC., IN AN AMOUNT NOT TO EXCEED $210,500.00 FOR CITY-WIDE TRANSPORTATION INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2020. WHEREAS, the City Council has previously authorized the purchase of street light poles and fixtures manufactured by Dynamic Lighting, Inc. and its successor, Amerlux Exterior, LLC, and has installed these unique street light poles and fixtures in the downtown area; and WI-IEREAS, in order to remain consistent with existing, previously installed street light poles and fixtures in the downtown area, the purchase of additional matching street light poles and fixtures from the sole regional distributor for other city-wide transportation infrastructure projects is necessary. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or practical, and therefore waives the requirements of formal competitive bidding and authorizes the purchase of street light poles and fixtures manufactured by Amerlux Exterior, LLC from the sole regional distributor, Premier Lighting Group, Inc., in an amount not to exceed $210,500.00 for city-wide transportation infrastructure projects through December 31, 2020. PASSED and APPROVED on 4/19/2016 Approved: Lioneld Jordan, Mayor Attest: Sondra E. Smith, City Clerk Treasurer 73668898 April 28, 2016