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HomeMy WebLinkAbout2016-04-12 - Agendas CITY OF • le ARKANSAS AGENDA EQUIPMENT COMMITTEE April 12, 2016 Immediately following Agenda Session Room 326 Members: Adella Gray, Chair John La Tour Matthew Petty Martin Schoppmeyer City Staff: Jesse Beeks, Fleet Operations Superintendent Terry Gulley, Transportation Director 1. Purchase of one Rescue Fire Engine for Fire Department 2. Purchase of one Fire Engine for Fire Department 3. Purchase of two Mowers for Parks 4. Purchase of one 3/ton Truck for Parks 5. Purchase of one Grounds Master for Parks 6. Purchase of one Skid Steer for Wastewater 7. Purchase of one 3/ton Truck for Transportation For Information Only: 8. Purchase of one ATV and Cutter for Recycling and Trash Collection 9. Police Upfit Items to be presented at May V City Council Meeting Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF s ay �Vle ARKANSAS April 12, 2016 Members: Adella Gray, Chair John La Tour Matthew Petty Martin Schoppmeyer City Staff: Jesse Beeks, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one Rescue Fire Engine for Fire Department The City of Fayetteville Fire Department was approved for an additional Fire Engine in the 2016 budget. The new expansion will be a 2016 Rescue Pumper Engine from Pierce Manufacturing of Appleton, Wisconsin. With a $29,972 discount, the purchase price comes to $685,406 plus a 5% contingency of$34,271. Sufficient funds are available for this purchase in the IMPACT Fee account. This new Engine will not arrive until sometime in 2017. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 3 CONTRACT PRICING WORKSHEET Contract Date fi_' GAC FS12-15 02/23/16 ifM1��''�` i For MOTOR VEHICLES Only No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Baying i:Fayetteville Cit of Agency: y Contractor: €EVS Contact d Pre are Person: 'Harley Hunt Prepared Haile By: Phone: Phone: Fax: Fax: Email: Email: Product Code: TC07 IF Description: Pierce PUC Pumper A.Product Item Base Unit Price Per Contractor's H-GAC Contract: $487_561).00 B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable. (Note:Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 104 Upgrade to 27,000#rear axel $2,076.00 156 Upgrade SCBA brackets to hands free 5@$724 each $3,620.00 111 Tire Cahi ns-rear axel $4,110.00 189 Intercom system ! $5,727.0 113 Aluminum Wheels Front 3 $1,951.00 191 Intercom Headsets 6@$503 each $3,018.0 114 Aluminum Wheels Rear Single Axel $3,076.00 195 Kussmaul charger $1,718.00 125a Brake Fittings compression type $342.00 199 Auto-eject 15 amp s' $300.00 127 Cummins ISL9 400HP to 450HP ISL9 $1,131.00 206 LED under cab,pump,body lighting '- $1,947.0 128 Cummins ISL9 450HP to Detroit DD13 450HP $13,707.00 209 LED brow light 3@$1,988 each $5,964.0 129 Detroit DD13 to Cummins ISX 500HP 1 $17,634.00 211 LED flood pole light 2@$1,994 $3,988.0 135 Magnetic Grabber $3,634.001218 Hose bed cover aluminum $5,525.00 141 Bumper tray with cover $1,636.00 143 Mirrors-change to bus style cab corner $2,732.00 Subtotal From Additional Sheet(s): $86,275.00 154 EMS compartment in cab ' $1,881.00 Subtotal B: $171,992.00 ,C.Unpublished Options-Itemize below/attach additional sheet(s)if necessary. (Note:Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Change Dash CF to Arrow XT -$31,771.00 Upgrade to 81"cab $7,259.0 12000#Winch in Front Bumper $2,807.00 Subtotal From Additional Sheet(s): $105,770.00 Coating top of front bumper $345.00 Subtotal C: $84,410.0 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit. Price plus Published For this transaction the percentage is: p Options(A+B). ; D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C) Quantity Ordered: l 1 1 X Subtotal of A+B+C: 743971 — Subtotal D: $743,971.00 E.H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E: $2,000.0 F.Trade-Ins/Other Allowances/Special Discounts/Freight/Installation Description Cost Description Cost Chassis Pre-Payment Discount Aerial Pre-Payment Discount z 100%Pre-Payment Discount -$34,267.00 Trade-in Allowance Preffered Customer Discount E-$26,298.00 Subtotal F: -$60,565.00 Delivery Date:; G. Total Purchase Price(D+E+F): $685,406.00 CITY OF Taym • le ARKANSAS April 12, 2016 Members: Adella Gray, Chair John La Tour Matthew Petty Martin Schoppmeyer City Staff: Jesse Beeks, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one Fire Engine for Fire Department Unit 30 is 2000 Freightliner Fire Engine with nearly 5000 hours and has exceeded its 10 year life expectancy. The Fire Department's internal equipment committee has spent almost a year researching available units in order to get the best buy for the City. They have chosen a 2016 Arrow XT Fire Engine from Pierce Manufacturing. With a $20,600 prepay discount, the total amount is $554,849.00. $522,729 was budgeted for this purchase. There will be a BA for$48,745. $32,120 from Fire ACT 833 funds to complete the purchase and $16,625 from project 10015.1 for a 3% Contingency. Fire will send this Budget Adjustment to Council for approval. This new Engine will not arrive until sometime in 2017. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 h CONTRACT PRICING WORKSHEET Contract FS12-15 Date 03/28/16 �''',�.t For MOTOR VEHICLES Only No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying �Cl of Fayetteville Agency: TyContractor: sEVS Contact Prepared t Person: i Haile By: Phone: Phone: Fax: Fax: Email: Email: Product I Code: TC06 Description: 1 Pierce Enforcer Pumper I.A.Product Item Base Unit Price Per Contractor's H-GAC Contract: $384,990.00 B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable. (Note:Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 106 TAC-4 Suspension $12,723.00 143 Mirrors-change to bus style cab comer $2,732.00 I 1 l Tire Chains Rear Axel i $4,110.00 155 EMS Compartment w outside access $2,940.00 113 Aluminum Wheels,Front $1,951.00 156 Upgrade SCBA brackets to hands free 4@$724 each $2,896.00 114 Aluminum Wheels,Rear Single Axel $3,076.00 169 Upgrade Enforcer to Arrow $36,589.00 118 Mud Flaps $573.00 189 Intercom system $5,727.00 119 Wheel Chocks and Mounts '; $912.00 191 Intercom Headsets 5@$503 each $2,515.00 125a Brake fittings compression type $342.00 196 Kussmaul Pump Plus $2,556.00 127 Cummins ISL9 400HP to 450HP ISL9 9 $1,131.00 199 Auto-eject 15 amp $300.00 128 Cummins ISL9 450HP to Detroit DD13 450HP $13,707.00 209 LED brow light $1,988.00 129 Detroit DD13 to Cummins ISX SOOHP $17,634.00 208 LED Scene light 2@$1,236 $2,472.00 135 Magnetic Grabber $3,634.00 Subtotal From Additional Sheet(s): $67,996.00 141 Bumper tray with cover $1,636.00 Subtotal B: $190,140.00 C.Unpublished Options-Itemize below/attach additional sheet(s)if necessary. (Note:Unpublished options are items which were not submitted and priced in Contractor's bid.) Description 9 Cost Description Cost IPrefonnance Bond $3,453.00 Additional Hosebed Dividers 2 @$500 each $1,000.00 Coating top of front bumper $345.00 Subtotal From Additional Sheet(s): . $13,361.00 Upgrade to 3/4 high compartment PS $2,000.00 Subtotal C: $20,159.00 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit= For this transaction the percentage is: Price plus Published Options(A+B). D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C) Quantity Ordered: X Subtotal of A+B+C; 595289 = Subtotal D:' $595,289.00 E.H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E:: $2,000.00 F.Trade-Ins/Other Allowances/Special Discounts/Freight/Installation Description Cost Description Cost Chassis Pre-Payment Discount Aerial Pre-Payment Discount 100%Pre-Payment Discount -$24,053.00 Trade-in Allowance IPreffered Customer Discount $18,387.00 Subtotal F: -$42,440.00 Delivery Date:: G. Total Purchase Price(D+E+F): $ssas49.00 CITY OF avyiiPi T le*oCvv ARKANSAS April 12, 2016 Members: Adella Gray, Chair John La Tour Matthew Petty Martin Schoppmeyer City Staff: Jesse Beeks, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of two Mowers for Parks Unit 5020 is a 2010 John Deere mower. This unit has reached 130% of the original purchase price in life to date maintenance cost and has exceeded the 4 year life expectancy. It is also one of the last mowers the City owns that does not run on propane. Unit 5028 is a 2011 Hustler Super Z mower. This unit has reached 194% of the original purchase price in life to date maintenance cost and has exceeded the 4 year life expectancy. Two 2016 Hustler Super Z HD mowers with propane systems and sun shades are available through Williams Tractor of Fayetteville, AR for the state contract price of$13,254.00 each, for a total of$26,508.00. Sufficient funds have been budgeted and collected for these purchases. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF 01 T le Tay -1V ARKANSAS April 12, 2016 Members: Adella Gray, Chair John La Tour Matthew Petty Martin Schoppmeyer City Staff: Jesse Beeks, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one 3/ton truck for Parks This expansion purchase was approved with the 2016 budget to be used in the Regional Park. Phase one of the Regional Park will be completed in the fall of 2016 with an additional 26 acres of mowed turf. This vehicle is required to transport personnel to the park and to tow a trailer with a mower(s). This truck will also be used to maintain existing park property. We are bringing this purchase forward at this time to ensure the truck is ready for the Parks department when they need it this fall. A 2016 Dodge Ram 2500 Crew Cab 4x4 is available through Lewis Automotive Group of Fayetteville, AR for the state contract price of$26,863.00. Sufficient funds have been budgeted for this purchase. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF 'Aray le ■ ARKANSAS April 12, 2016 Members: Adella Gray, Chair John La Tour Matthew Petty Martin Schoppmeyer City Staff: Jesse Beeks, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one Grounds Master for Parks This expansion purchase was approved with the 2016 budget to be used in the Regional Park. Phase one of the Regional Park will be completed in the fall of 2016 with an additional 26.2 acres of fescue lawn. This wide area mower is needed to mow the additional acreage in an efficient and timely manner in order to maintain our current service levels in our other park properties. We are bringing this purchase forward at this time to ensure the mower is ready for the Parks department when they need it this fall. A 2016 Toro Grounds Master 4000D with all-wheel drive, 11 foot cutting area and canopy is available through Professional Turf Products, L.P. of Lenexa, KS for the National IPA price of $62,441.17. This purchase is $4,500.00 more than was expected and budgeted for. A Budget Adjustment will be presented for Council's approval to move $3,300.00 of excess funds budgeted for the expansion Parks Truck and $1,200.00 from other Parks project accounts in to cover the amount we under budgeted for this expansion mower. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Professional Turf Products, L.P. 10935 Eicher Dr. Lenexa,Kansas 66219 r Count on it. Brad Davisson PROFESSIONAL (888)776-8873 ext.5471 T U R F P R 0 0 0 C T 5 davissonb@proturf.com ;Ship To City Of Fayetteville-Fleet Services Date 3/21/2016 Bill To NAT'L IPA Tax Rate Contact Jesse Beeks Destination 2.50% .Address 1525 South Happy Hollow Rd Trade-In CRY Fayetteville,AR Finance ,State AR Comments, Account Ty Contract Postal Code 72741 Toro National IPA Contract#120535; City of Fayetteville participation number NIPA0356 Phone Fax Proposal Qty Mode!# Description Unit Extended 1 30609 Groundsmaster 4000-D(Tier 4 Final Compliant) $ 60,133.45 $ 60,133.45 (30609/30609A) 1 30349 Universal Sunshade(White) $ 523.16 $ 523.16 1 30408 800 Hour Maintenance Kit $ 261.60 $ 261.60 GM4000_GM4010 TIV $ 60,918.21 SubTotal $ 60,918.21 Destination $ 1,522.96 Tax(Estimated) $ TOTAL $ 62,441.17 Confidential Property of Professional Turf Products Pagel of 2 CITY OF Fay • le ARKANSAS April 12, 2016 Members: Adella Gray, Chair John La Tour Matthew Petty Martin Schoppmeyer City Staff: Jesse Beeks, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one Skid Steer for Wastewater Unit 695 is a 2011 Bobcat S330 Skid Steer with over 3,000 hours on it. This is a high use piece of equipment and is utilized in the bio solids for the Wastewater Treatment Plant. This is a rough environment to work in. A Volvo MC135C Skid Steer is offered through Hugg & Hall Equipment of Springdale, AR for the HGAC contract price of$50,323.00. Sufficient funds have been budgeted and collected for this purchase. This Volvo will provide several features the other options do not have. Solid tires and a heavier weight to help with the slippery terrain and traction; a 100" bucket, the largest offered; there is only one arm holding the bucket, allowing for a side entry. The ability to have a side entry door is the best safety feature, the current unit has trapped employees because of the front entry being blocked by the double arm bucket. This purchase was originally brought forward and approved in December 2015, however the contract price changed to a lower amount. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CONTRACT PRICING WORKSHEET For CatalaQ&Price Shut Type Purchases Contract = Date No.: I No.: Prepared: 3/2/2016 Quote Valid for 90 Das i This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be e-mailed to lawanda.james@h-gac.com. Therefore please type or print legibly. Buying Agmen ECity of Fayetteville Contractor: Hugg Hall Equipment AcoCy: Contact Jesse Beeks Prepared Rand Moss Person: By: y Phone: 1479-444-3494 Phone: f479-361-1262 :479444-3425 i Fax: s-479-361.1045 Email: jbeeks@fayetteville-ar.gov Email l: irandym@hugghall.com Email 2: ease also send order confirmations to Catalog/Price Sheet 49H Name: _Volvo Pricing g'Catalo Skid Steer Loaders General Description gkld Steer orProduct: A Catalog 1 P�ii P:Sfitt itt rn§ficin pur[hntieil Ftctltin 13eS� +,lt�rh rtticiltlt3n it"4heet 11 •tr�s5ar.}t i Quan Description Unit Pr Total 1 VoIvoMC135C j $47,4321 $47,432 i See next page for machine specs I i i**Note** Total price including options are listed at bottom of page E i I C 1 i ' I i i I : i E 1 S Subtotal A; $47,432 �.;IlpptititShed. lgR7as,hesse7r tt4tua [temi�t iCla A¢t>iehiddit�iiMa] Ti6et I'fl�iccesssry { tale:;ilnPµbU$lfed(ttaRssre8rk31WhIGh >}vfihbrslltk�cl4nprced an c. tractvts:iid Quan Description i Unit Pr Total e 1 '100"S/L Bucket i $1,9411 $1,941 1 j}Cutting Edgew/Bolts 1 $3001 $300 l 1 ' $© 1 1. . $0 Total From Other Sheets,If Any: Subtotal 11:11 $2,241 Chet k.,Total cast of UnpubIished Op Lions(B)cannot exceed 25%of the total of the Base.Unit Price elus Published Q doses(A+B), For this transaction the percentage is: 5% C Cpt4i ost-bt`ftil a an4 dilice >31Slilitp8...... .. I.... Ins,�ftawanceti;i]ISCDunfa,r tr (a�ley $49,673 If Tr§ �.ttls/`apemal)?iscniintsi..... 111tirYa$hccs 1 I resght!In�tdllati ri 1 hflseellai�tsSnus,Qhargr5 Freight (Local) $150 PDI $50 $0 $0 Subtotal D: $650 e>E1+6ery Date,.? 5/12/2016 ='F: Tot1 Purchgce ' a fix +�fC�:; $so,323 CITY OF 17ay le ARKANSAS April 12, 2016 Members: Adella Gray, Chair John La Tour Matthew Petty Martin Schoppmeyer City Staff: Jesse Beeks, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase one 3%ton truck for Transportation Unit 2083 is 2005 Ford F250 and has cost 81% of the original purchase price in maintenance cost. This truck has also exceeded its 10 year life expectancy. This truck is used to transport crew members, equipment and materials to job sites. It is also used to assist with snow removal. A 2016 Dodge Ram 2500 Crew Cab 44 is available through Lewis Automotive Group of Fayetteville, AR for the state contract price of$26,863.00. Sufficient funds have been budgeted and collected for this purchase. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF ArayI � 1v ARKANSAS April 12, 2016 Members: Adella Gray, Chair John La Tour Matthew Petty Martin Schoppmeyer City Staff: Jesse Beeks, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one ATV and Cutter for Recycling and Trash Collection Unit 560 is a 1998 New Holland 1630 tractor with a small brush hog. This unit is now 18 years old and having mechanical issues due to age. It is used at the compost site to keep brush from over growing. Fleet recommends the purchase of a Kawasaki Mule with a pull behind cutter. This would give RTC more capabilities and usage for the unit because the Mule could be used to transport tools and material around the site. Then when cutting brush is necessary, they can simply hook the cutter up to accomplish that task. A 2016 Kawasaki Mule Pro FXT EPS with windshield, roof and rear view mirror is available through Freedom Powersports of Fayetteville, AR for $13,319.96. A Swisher Rough-Cut Trailcutter 52" 17.5 HP Mower is available through Cabela's of Rogers, AR for$2,599.99 plus tax. Both were the lowest quotes received. Sufficient funds have budgeted and collected for this purchase. This is for information only and will not come before Council as the cost is less than $20,000. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701