HomeMy WebLinkAbout2016-05-03 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, May 3, 2016
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Martin W. Schoppmeyer, Jr. Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda - Final Agenda May 3, 2016
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
A. 1 2015-0646
APPROVAL OF THE APRIL 19, 2016 CITY COUNCIL MEETING MINUTES.
A.2 2016-0189
PIERCE MANUFACTURING, INC. 2016 ARROW XT FIRE ENGINE:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2016 ARROW XT FIRE
ENGINE FROM PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN
THE AMOUNT OF $551,396.00 PLUS A PERFORMANCE AND PAYMENT BOND AT A
COST OF $3,453.00 PURSUANT TO THE HOUSTON-GALVESTON AREA COUNCIL
COOPERATIVE PURCHASING CONTRACT, TO APPROVE A CONTINGENCY OF
$16,625.00, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: Pierce Manufacturing, Inc. 2016 Arrow XT Fire Engine
BA Pierce Manufacturing, Inc. 2016 Arrow XT Fire Engine
A.3 2016-0192
PIERCE MANUFACTURING, INC. 2016 RESCUE PUMPER FIRE ENGINE:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2016 RESCUE PUMPER FIRE
ENGINE FROM PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN
THE AMOUNT OF $681,111.00 PLUS A PERFORMANCE AND PAYMENT BOND AT A
COST OF $4,295.00 PURSUANT TO THE HOUSTON-GALVESTON AREA COUNCIL
COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A CONTINGENCY
OF $34,271.00
Attachments: Pierce Manufacturing, Inc. 2016 Rescue Pumper Fire Engine
City of Fayetteville, Arkansas Page 2 Printed on 4/28/2016
City Council Meeting Meeting Agenda - Final Agenda May 3, 2016
A. 5
A. 6
It11 ti_1l1 052
PROFESSIONAL TURF PRODUCTS, L.P.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2016 TORO GROUNDS
MASTER 4000D FROM PROFESSIONAL TURF PRODUCTS, L.P. OF LENEXA,
KANSAS IN THE AMOUNT OF $62,441.17 PURSUANT TO A NATIONAL
INTERGOVERNMENTAL PURCHASING ALLIANCE COOPERATIVE PURCHASING
CONTRACT FOR USE BY THE PARKS AND RECREATION DEPARTMENT, AND TO
APPROVE A BUDGET ADJUSTMENT
Attachments: Professional Turf Products, LT
BA Professional Turf Products, LT
2016-0199
WILLIAMS TRACTOR OF FAYETTEVILLE:
A RESOLUTION TO APPROVE THE PURCHASE OF TWO (2) HUSTLER SUPER Z
MOWERS FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN THE TOTAL
AMOUNT OF $26,508.00 PURSUANT TO A STATE PROCUREMENT CONTRACT FOR
USE BY THE PARKS AND RECREATION DEPARTMENT
Attachments: Williams Tractor of Fayetteville
2016-0200
LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE 2016 DODGE RAM 2500
CREW CAB 4X4:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2016 DODGE RAM 2500
CREW CAB 4X4 FROM LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE,
ARKANSAS IN THE AMOUNT OF $26,863.00, PURSUANT TO A STATE
PROCUREMENT CONTRACT, FOR USE BY THE PARKS AND RECREATION
DEPARTMENT
Attachments: Lewis Automotive Group of Fayetteville 2016 Dodge Crew Cab 4x4
City of Fayetteville, Arkansas Page 3 Printed on 4/28/2016
City Council Meeting Meeting Agenda - Final Agenda May 3, 2016
A. 7
A. 8
A. 9
A. 10
LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE 2016 DODGE RAM 2500
CREW CAB 4X4:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2016 DODGE RAM 2500
CREW CAB 4X4 FROM LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE,
ARKANSAS IN THE AMOUNT OF $26,863.00, PURSUANT TO A STATE
PROCUREMENT CONTRACT, FOR USE BY THE TRANSPORTATION DEPARTMENT
Attachments: Lewis Automotive Group of Fayetteville 2016 Dodge Ram 2500 Crew Cab 4X4
2016-0202
J.A. RIGGS TRACTOR COMPANY OF SPRINGDALE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CATERPILLAR CB -34B
DOUBLE DRUM ROLLER FROM J.A. RIGGS TRACTOR COMPANY OF
SPRINGDALE, ARKANSAS IN THE AMOUNT OF $50,089.00 PURSUANT TO A
NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING CONTRACT
FOR USE BY THE TRANSPORTATION DEPARTMENT
Attachments: J.A. Riggs Tractor Company of Springdale
2016-0203
REPEAL RESOLUTION NO. 23-16:
A RESOLUTION TO REPEAL RESOLUTION NO. 23-16 AND AUTHORIZE THE
PURCHASE OF A VOLVO MC135C SKID STEER FROM HUGG & HALL EQUIPMENT
OF SPRINGDALE IN THE AMOUNT OF $50,323.00, PURSUANT TO A HOUSTON
GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE
AT THE WEST SIDE WASTEWATER TREATMENT FACILITY
Attachments: Repeal Resolution No 23-16
2016-0204
BID #16-34 CAP FLEET UPFITTERS, LLC:
A RESOLUTION TO AWARD BID #16-34 AND AUTHORIZE THE PURCHASE OF
UPFIT ITEMS FOR TWELVE (12) POLICE PATROL UNITS FROM CAP FLEET
UPFITTERS, LLC OF BRYANT, ARKANSAS IN THE AMOUNT OF $33,912.00 PLUS
APPLICABLE TAXES
Attachments: Bid #16-34 Cap Fleet Upfitters, LLC
City of Fayetteville, Arkansas Page 4 Printed on 4/28/2016
City Council Meeting Meeting Agenda - Final Agenda May 3, 2016
A. 11 2016-0214
UNIVERSITY OF ARKANSAS MEMORANDUM OF AGREEMENT:
A RESOLUTION TO APPROVE A MEMORANDUM OF AGREEMENT WITH THE
UNIVERSITY OF ARKANSAS FOR PLACEMENT OF A WAYFINDING VEHICULAR
SIGNAGE SYSTEM TO BE OWNED AND MAINTAINED BY THE UNIVERSITY
WITHIN THE CITY OF FAYETTEVILLE RIGHT OF WAY
Attachments: University of Arkansas Memorandum of Agreement
A.12 2016-0215
GREGG AVENUE REHABILITATION AND OVERLAY:
A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE
TO UTILIZE STATE AID STREET MONIES FOR THE REHABILITATION AND
OVERLAY OF GREGG AVENUE BETWEEN NORTH STREET AND TOWNSHIP
STREET
Attachments: Gregg Avenue Rehabilitation and Overlay
A.13 2016-0221
ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT CHANGE
ORDER NO. 1:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH
THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT IN THE
AMOUNT OF $7,851.40 TO INCREASE THE CITY'S SHARE OF THE COSTS
ASSOCIATED WITH THE HIGHWAY 45/OLD WIRE ROAD SIGNAL AND
INTERSECTION IMPROVEMENTS PROJECT TO THE TOTAL AMOUNT OF
$411,454.78, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$92,148.60
Attachments: Arkansas Highway and Transportation Department Change Order No. I
B. Unfinished Business: None
C. New Business:
City of Fayetteville, Arkansas Page 5 Printed on 4/28/2016
City Council Meeting Meeting Agenda - Final Agenda May 3, 2016
C. 1
C. 2
C. 3
C. 4
INnic tin 10
NORTHWEST ARKANSAS NUTRIENT TRADING RESEARCH AND ADVISORY
GROUP:
A RESOLUTION TO APPROVE AN AGREEMENT FOR THE CITY OF FAYETTEVILLE
TO JOIN THE NORTHWEST ARKANSAS NUTRIENT TRADING RESEARCH AND
ADVISORY GROUP
Attachments: Northwest Arkansas Nutrient Trading Research and Advisory Group
C. I Additional Northwest Arkansas Nutrient Trading Research and Advisory Group
2016-0211
KESSLER MOUNTAIN TRAILS MASTER PLAN:
A RESOLUTION TO ACCEPT AND ADOPT THE KESSLER MOUNTAIN TRAILS
MASTER PLAN
Attachments: Kessler Mountain Trails Master Plan
2016-0209
RZN 16-5358 (1429 E. HUNTSVILLE RD./ H&H PROPERTIES):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5358 FOR APPROXIMATELY 1.88 ACRES LOCATED AT 1429
EAST HUNTSVILLE ROAD FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS
PER ACRE TO CS, COMMUNITY SERVICES AND RMF -24, RESIDENTIAL MULTI
FAMILY, 24 UNITS PER ACRE
Attachments: RZN 16-5358 (1429 Huntsville Rd. H&H Properties)
2016-0195
RZN 16-5360 (930 S COLLEGE AVE./PRIME ESTATES):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5360 FOR APPROXIMATELY 0.34 ACRES LOCATED AT 930
SOUTH COLLEGE AVENUE FROM NC, NEIGHBORHOOD CONSERVATION TO
RSF-18, RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE
Attachments: RZN 16-5360 (930 S College Ave. Prime Estates)
City of Fayetteville, Arkansas Page 6 Printed on 4/28/2016
City Council Meeting Meeting Agenda - Final Agenda May 3, 2016
C.5 2016-0207
RZN 16-5371 (5650 E. HUNTSVILLE RDJ MB PROPERTIES):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5371 FOR APPROXIMATELY 3.28 ACRES LOCATED AT 5650
EAST HUNTSVILLE ROAD FROM RSF-1, RESIDENTIAL SINGLE FAMILY, 1 UNIT
PER ACRE, R -A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL
SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-4, RESIDENTIAL SINGLE FAMILY, 4
UNITS PER ACRE
Attachments: RZN 16-5371 (5650 E Huntsville Rd MB Properties)
C.6 2016-0194
VAC 16-5354 (1137 W. MLK BLVDJARENA VILLAGE):
AN ORDINANCE TO APPROVE VAC 16-5354 SUBMITTED BY STEVE FOWLER FOR
PROPERTY LOCATED AT 1137 WEST MARTIN LUTHER KING BOULEVARD TO
VACATE PORTIONS OF A UTILITY EASEMENT
Attachments: VAC 16-5354 (1137 W MLK BLVD. Arena Village)
C.7 2016-0205
AMEND CHAPTER 116: DOOR TO DOOR SOLICITATION:
AN ORDINANCE TO AMEND CHAPTER 116: DOOR TO DOOR SOLICITATION OF
THE FAYETTEVILLE CODE BY REPEALING § 116.01, ENACTING A REPLACEMENT
§ 116.01 AND BY AMENDING THE DEFINITION OF SOLICITOR IN § 116.02 (A) (4)
Attachments: Amend Chapter 116: Door to Door Solicitation
C. 7 Additional Amend Chapter 116 Door to Door Solicitation
D. City Council Agenda Session Presentations:
D.1 2016-0216
AGENDA SESSION PRESENTATION RUPPLE ROAD CONSTRUCTION STATUS
UPDATE - CHRIS BROWN
E. City Council Tour:
F. Announcements:
City of Fayetteville, Arkansas Page 7 Printed on 4/28/2016
City Council Meeting Meeting Agenda - Final Agenda May 3, 2016
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait for
the Mayor to request public comment and then come to the podium, give your name, address, and comments
about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen
or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is
only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that
item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read
by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or
development applicant, etc.) may present its proposal only during this presentation period, but may be recalled
by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council
meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public
may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the
City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the
City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall
first state his or her name and address, followed by a concise statement of the person's position on the question
under discussion. Repetitive comments should be avoided; this applies to comments made previously either to
the City Council or to the Planning Commission when those Planning Commission minutes have been provided
to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the floor shall
be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an
Alderman or city staff member except through the Mayor.
City of Fayetteville, Arkansas Page 8 Printed on 4/28/2016
City Council Meeting Meeting Agenda - Final Agenda May 3, 2016
Courtesy and respect.
All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each
other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these
standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is
required. For further information or to request an interpreter, please call 479-575-8330.
A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City
Clerk, 113 W. Mountain, Fayetteville, Arkansas.
City of Fayetteville, Arkansas Page 9 Printed on 4/28/2016
City of Fayetteville, Arkansas
Text File
File Number: 2015-0646
Agenda Date: 5/3/2016 Version: 1
In Control: City Council Meeting
Agenda Number: A. 1
APPROVAL OF THE APRIL 19, 2016 CITY COUNCIL MEETING MINUTES.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Minutes
City of Fayetteville, Arkansas Page 1 Printed on 4/28/2016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0189
Agenda Date: 5/3/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
PIERCE MANUFACTURING, INC. 2016 ARROW XT FIRE ENGINE:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2016 ARROW XT FIRE ENGINE FROM
PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN THE AMOUNT OF
$551,396.00 PLUS A PERFORMANCE AND PAYMENT BOND AT A COST OF $3,453.00
PURSUANT TO THE HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING
CONTRACT, TO APPROVE A CONTINGENCY OF $16,625.00, AND TO APPROVE A BUDGET
ADJUSTMENT
WHEREAS, the Fire Department needs to replace a 2000 Freightliner Fire Engine based on the
recommendation of the Fleet Division; and
WHEREAS, the City will receive a pre -pay discount of $24,053.00 in exchange for the purchase of a
performance and payment bond at a cost of $3,453.00 which will allow the City to receive a net total
discount of $20,600.00; and
WHEREAS, the Fire Department recommends the purchase of a 2016 Arrow XT Fire Engine from
Pierce Manufacturing.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a the purchase of
a 2016 Arrow XT Fire Engine from Pierce Manufacturing, Inc. in the amount of $551,396.00 plus a
performance and payment bond at a cost of $3,453.00 pursuant to the Houston -Galveston Area Council
Contract, approves a contingency in the amount of $16,625.00, and authorizes Mayor Jordan to sign any
contract or other document to exercise and pay for this approved contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 412812016
David Dayringer
Submitted By
City of Fayetteville Staff Review Form
2016-0189
Legistar File ID
5/3/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/13/2016
Submitted Date
Action Recommendation:
Fire /
Fire Department
Division / Department
Approval of a resolution to purchase a new fire apparatus for use by the Fayetteville Fire Department from Pierce
Manufacturing, Inc. of Appleton, Wisconsin through the Houston -Galveston Area Council (HGAC) Contract #FS 12-
15 Member #14-3975. The purchase amount will be $551,396 plus the performance and payment bond cost of
$3,453.00 for a total of $554,849.00 using the bonded pre -pay net discount; and Approval of a budget adjustment
with approximately 3% Contingency of $16,625.
Budget Impact:
4470.9470.5802.00
Sales Tax Capital
Account Number
Fund
03019.1
Fire
Apparatus Purchases
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
522,729.00
Funds Obligated
$
-
Current Balance
$
522,729.00
Does item have a cost? Yes
Item Cost
$
554,849.00
Budget Adjustment Attached? Yes
Budget Adjustment
$
48,745.00
Remaining Budget
$
16,625.00
IVIUJI l LLC3%JI I VVI I Ill I ULUU LlUUIV. Gl / UJUOU I IGI Il:
V20140610
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments: The quote from Pierce Manufacturing through the HGAC Contract # FS12-15 is for one Pierce Arrow XT
Fire Engine for $575,449.00 with pre -payment discount of $24,053.00 minus the cost of $3,453.00 for
the Performance and Payment Bond. This makes the amount $554,849.00. With approximately 3%
contingency funds of $16,625 added, the total funds needed will be $571,474.00.
CITY OF
APay��ff r
I e
ARKANSAS
MEETING OF MAY 3, 2016
TO: Mayor and City Council
FROM: David Dayringer, Fire Chief
DATE: April 13, 2016
CITY COUNCIL AGENDA MEMO
SUBJECT: Approval of a resolution to purchase a new fire apparatus for use by the
Fayetteville Fire Department from Pierce Manufacturing, Inc. of Appleton, Wisconsin
through the Houston -Galveston Area Council (HGAC) Contract # FS12-15 Member #14-
3975. The purchase amount will be $551,396 plus the performance and payment bond
cost of $3,453.00 for a total of $554,849.00 using the bonded pre -pay net discount; And
Approval of a budget adjustment with approximately 3% Contingency of $16,625 from
Capital Mobile Radio Project 10015.1 which will remain in capital budget along with
approval of $32,120 from Fire ACT 833 Revenue to provide the additional funding
necessary for the purchase.
RECOMMENDATION:
Approval of a resolution to purchase a new fire apparatus for use by the Fayetteville Fire
Department from Pierce Manufacturing, Inc. of Appleton, Wisconsin through the Houston -
Galveston Area Council (HGAC) Contract # FS12-15 Member #14-3975. The purchase amount
will be $551,396 plus the performance and payment bond cost of $3,453.00 for a total of
$554,849.00 using the bonded pre -pay net discount; Approval of a budget adjustment with
approximately 3% Contingency of $16,625 from Capital Mobile Radio Project 10015.1 which will
remain in capital budget along with approval of $32,120 from Fire ACT 833 Revenue to provide
the additional funding necessary for the purchase.
BACKGROUND:
We will be replacing (fleet recommendation) unit 30, a 2000 Freightliner Fire Engine. The
replacement will be a 2016 Arrow XT Fire Engine from Pierce Manufacturing of Appleton,
Wisconsin. The Fire Department's internal equipment committee has spent almost a year in
researching available units in order to get the best buy for the City. They have chosen a unit
from Pierce Manufacturing. The Bid Price is $575,449.00. Pierce provides a prepay discount of
$24,053.00 minus performance/payment bond costs of $3,453.00. This net discount amount is
$20,600. With the prepay discount, the total amount is $554,849.00 The truck the Fire
Department Equipment Committee has proposed to buy was approved by the Council
Equipment Committee at their meeting of April 12, 2016.
DISCUSSION:
The Truck is designed and built to National Fire Protection Association (NFPA) 1901, Standard
for Fire Apparatus. The unit proposed for purchase is a 2016 Arrow XT Fire Engine. NFPA
standards spell out the necessary equipment required and the performance specifications for a
certified fire apparatus. By adhering to these standards, the Fire Department is assured of
getting the necessary required equipment.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
The quote from Pierce Manufacturing through the HGAC Contract # FS12-15 is for one Pierce
Arrow XT Fire Engine for $575,449.00 with pre -payment discount of $24,053.00 minus the cost
of $3,453.00 for the Performance and Payment Bond. This makes the amount $554,849.00.
With approval of approximately 3% contingency funds of $16,625 added, the total funds needed
will be $571,474.00. $ 522,729.00 funds for payment are budgeted and available in the Capital
Project: Fire Apparatus Purchases Project #03019.1 along with approval of the proposed budget
adjustment of $48,745 from Fire ACT 833 Revenue and Fire Mobile Radio Project #10015.1.
This will provide the funding necessary for the purchase.
ATTACHMENTS:
Budget Adjustment, Purchase Order, and Purchasing Documentation
City of Fayetteville - Purchase Order Request ( PO)
Requisition No.:
ate:
4/13/2016
(Not a Purchase Order)
P.O Number:
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor
19470
Vendor
Pierce Manufacturing
Mail r Yes P7 No
Legistar#:
#
Name:
2016-0189
FOB Paint-
Taxable
Address: P.O. Box 2017 2600 American Dr.
r- Yes r7 No
Expected Delivery Date:
Zip Code:
Ship to code:
Quotes Attached
City: Appleton
State: Wisconsin
54913
r- Yes I✓ No
April, 2017
Requester's Employee #:
Extension:
Requester: Granville Wynn
3806
7613
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
2016 Arrow XT Pierce Fire Engine
1
551,396.00
4470.9470.5802.00
03019.1
Unit #43
7000043
2
Performance and Payment Bond
1
3,453.00
4470.9470.5802.00
03019.1
3
4
5
6
7
8
9
10
Shipping/Handling
Lot
Special Instructions:
Purchasing apparatus from Pierce Manufacturing of Appleton, Wisconsin through Houston-Galvestion Area Council (HGAC) Contract Subtotal:
# FS12-15 Member #14-3975.. The Bid Price is $575,449.00. Pierce provides a prepay discount of $24,053.00 minus
performance/payment bond costs of $3,453.00 This discount amount is $20,600.00. With the prepay discount, the total amount is Tax:
$554,849.00. This includes cost of apparatus $551,396.00 and bond cost of $3,453.00 Total: $554,849.00
Approvals:
Mayor: Department Director. Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager: Other:
Revised 611812G14
Fayetteville Fire Department February 25, 2016
The undersigned is prepared to deliver, upon an order being placed by you, for final
acceptance by Pierce Manufacturing, Inc., at its home office in Appleton, Wisconsin, the
apparatus and equipment herein named and for the following prices:
One (1) Pierce Pumper mounted on an Arrow XT Chassis per our proposal for a total
price of.
$ 575,449.00 to include all equipment in attached Proposal
A re- ay discount of $24,053.00 is available with a payment
bond cost of $3,453.00 with a final price of $554,849.00
Said apparatus is to be built and shipped in accordance with the specifications hereto
attached, delays due to strikes, war or international conflict, failures to obtain chassis,
materials, or other causes beyond our control not preventing, within about 300-330
calendar days or less after receipt of this order and the acceptance thereof at our
Appleton, Wisconsin office, and to be delivered to you at the Fayetteville Fire
Department.
The specifications herein contained shall form a part of the final contract, and are subject
to changes desired by the purchaser, provided such alterations are interlined prior to the
acceptance by the company of the order to purchase, and provide such alterations do not
materially affect the cost of the construction of the apparatus.
The proposal for fire apparatus conforms to all Federal Department of Transportation
(DOT) rules and regulations in effect at the time of the bid and with all National Fire
Protection Association (NFPA) Guidelines for Automotive Fire Apparatus as published at
the time of bid, except as modified by customer specifications. Any increased costs
incurred by first party because of future changes in or additions to said DOT or NFPA
standards will be passed along to the customers as an addition to the price set forth above.
Respectfully,
Steve Haile
Sales Representative
Pierce Manufacturing, Inc.
IICONTRACT PRICING WORKSHEETI Contract Date
"Acfiw For MOTOR VEHICLES Only No.: FS12-15 Prepared: 03/28/1.6
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H -GAC @ 713-993-4548. Therefore please type or print legibly.
Buying ;City of Fayetteville
Agency:
Contractor: EVS
Contact
Person:
Prepared
Steve Haile
By:
Phone:
Phone:
Fax:
Fax:
Email:
Email:
Product TC06
Code:
Description:
Pierce Enforcer Pumper
A. Product Item Base Unit Price Per Contractor's H -GAC Contract:
$384,990.00
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
Description
Cost Description Cost
106 TAC -4 Suspension
$12,723.00 143 Mirrors -change to bus style cab corner $2,732.00
1 I 1 Tire Chains Rear Axel
$4,110.00 155 EMS Compartment w outside access $2,940.00
113 Aluminum Wheels, Front
$1,951.00 156 Upgrade SCBA brackets to hands free 40a $724 each $2,896.00
114 Aluminum Wheels, Rear Single Axel
$3,076.00 169 Upgrade Enforcer to Arrow $36,589.00
1 18 Mud Flaps
$573.00 189 Intercom system $5,727.00
1 19 Wheel Chocks and Mounts
$912.00 191 Intercom Headsets 5@$503 each $2,515.00
125a Brake fittings compression type
$342.00 196 Kussmaul Pump Plus $2,556.00
127 Cummins ISL9 400HP to 450I -IP ISL9
$1,131.00 199 Auto -eject 15 amp $300.00
128 Cummins ISL9 450HP to Detroit DDI 3 450HP
$13,707.00 209 LED brow light $1,988.00
129 Detroit DD 13 to Cummins ISX SOOHP i{7,634.1H1
208 LED Scene light 2@$1,236 $2,472.00
135 Magnetic Grabber
$3,634.00 Subtotal From Additional Sheet(s):
$67,996.00
141 Bumper tray with cover
S 1 63 6. 0 01
Subtotal B: $190,140.00
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description
Cost Description Cost
Prcfunaanc.e Bond
$3,453.00Additional Hosebed Dividers 2 @ $500 each $1,000.00
Coating top of front bumper
$345.00 Subtotal From Additional Sheet(s): $13,361.00
Upgrade to 3/4 high compartment PS
$2,000.00
Subtotal C: E $20,159.00
Check: Total cost of Unpublished Options (C) cannot exceed 25% ofthe total of the Base Unit. For this transaction the percentage is:
Price plus Published Options (A+B).
1). Total Cost Before Any Applicable Trade -In / Other Allowances / Discounts (A+B+C)
Quantity Ordered: l � X Subtotal of A + B + C: 595289 = Subtotal D: $595,289.00
E. H -GAC Order Processing Charge (Amount Per Current Policy) H Subtotal E: $2,000.00
F. Trade -Ins / Other Allowances / Special Discounts / Freight / Installation
Description Cost Description E Cost
Chassis Pre -Payment Discount Aerial Pre -Payment Discount
100% Pre -Payment Discount -$24,053.00 Trade-in Allowance
Proffered Customer Discount $18,387.00 Subtotal F: -$42,440.0[)
�� Delivery Date: �� G. Total Purchase Price (D+E+F): 11 $554,849.0011
Option
$384,990.00
Published
Unpublished
Number
Qty
Description
Options
Options
211
2
LED Flood Pole Light $1,994 each
$3,988.00
230
1
LED Compartment lights base upgrade
$1,733.00
244
6
Adjustable Compartment Shelves $192 Each
$1,152.00
251
3
SCBA Cylinder storage double wide $832 Each
$2.496.00
255
1
Increase Pump from 1250 to 1500 GPM
$6,091.00
267
1
1.5" Front Discharge
$2,130.00
276
1
Extenda- un 18"
$4,235.00
287
1
Hose Reel above purnp 2annel
$3,479.00
306
1
Airhorn Activation at pump pannel
$161.00'
343
1
Additional Speaker
_ $707.00
344
1
Q2B Siren
$3,1694.00
423
9
5" X 100' Rubber Lined hose $570 each
$5,130.00
429
4
Com lete SCBA $6,500 each
$2.6,000.00
3
Streamli ht LED Survivor $107 each
$321.00'
446
1
Intake valve
449
4
Spare SCBA bottle $1,300 each
$5,200.00
2
5" X 50' Rubber Lined hose $510 each
$1,020.00
10
3" X 50' Double Jacket hose $225 each
$12,250.00
14
1.88" X 50' Combat Ready Hose $240 each
$3,360.00
1
Crossfire Package
_ $3,200.00
1
Ram Package
$3,000.00
3
Zico Nozzle Cu $70
$210.00
Base Bid
$384,990.00
Published Options
$67.996.00
Total Published Options
$452.986.00
Unpublished Options
$13,361.00
Total Options w/o HGAC Fee
$466.347.00
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Fire Adjustment Number
2016 Dept.: Fire
Requestor: David Dayringer
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
This Budget Adjustment will take funding from Fire Act 833 and move it into account 4470.9470.5802.00 Project
#03019.1 Fire Apparatus Purchases to allow additional funding to complete the purchase of an 2016 Fire Engine from
Pierce Manufacturing through the Houston Galveston Area Council ( Contract #FS12-15 HGAC Membership #14-3975) at
the purchase price of $554,849 + an approximate 3% contingency of $16,625 taken from Project #10015 --Fire Mobile
Radios. This apparatus replaces Unit #30, Engine 13- Position Control FIRE -F018.
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID#
5/3/2016
2016-0189
3GW b-CWCii FeW
4/14/2016 9:10 AM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL 64,240 64,240 v.20160125
C:\Program Files\Granicus\Legistar5\Packet\1 1 13 -City Council Meeting_5_3_2016\0002_2_BA_Pierce Manufacturing, Inc. 2016
Arrow XT Fire Engine 1 of 1
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project
Sub
AT
Account Name
1010.6600.7602.47
32,120 -
33047
1
EX
Transfer to Cap Improvement Fund
1010.0001.4308.00
- 32,120
33047
1
RE
Fire Act 833
4470.0947.6602.01
- 32,120
03019
1
RE
Transfer from General
4470.9470.5802.00
32,120 -
03019
1
EX
Vehicles And Equipment
4470.9470.5801.00
(16,625)
10015
1
EX
Fixed Assets
4470.9470.5802.00
16,625 -
03019
1
EX
Vehicles And Equipment
C:\Program Files\Granicus\Legistar5\Packet\1 1 13 -City Council Meeting_5_3_2016\0002_2_BA_Pierce Manufacturing, Inc. 2016
Arrow XT Fire Engine 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0192
Agenda Date: 5/3/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: A. 3
File Type: Resolution
PIERCE MANUFACTURING, INC. 2016 RESCUE PUMPER FIRE ENGINE:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2016 RESCUE PUMPER FIRE ENGINE
FROM PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN THE AMOUNT OF
$681,111.00 PLUS A PERFORMANCE AND PAYMENT BOND AT A COST OF $4,295.00
PURSUANT TO THE HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING
CONTRACT, AND TO APPROVE A CONTINGENCY OF $34,271.00
WHEREAS, the Fire Department needs to expand the capacity of its current fleet; and
WHEREAS, the City will receive a pre -pay discount of $34,267.00 in exchange for the purchase of a
performance and payment bond at a cost of $4,295.00 which will allow the City to receive a net total
discount of $29,972.00; and
WHEREAS, the Fire Department recommends the purchase of a 2016 Rescue Pumper Fire Engine
from Pierce Manufacturing.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a the purchase of
a 2016 Rescue Pumper Fire Engine from Pierce Manufacturing, Inc. in the amount of $681,111.00 plus
a performance and payment bond at a cost of $4,295.00 pursuant to the Houston -Galveston Area
Council Contract, approves a contingency in the amount of $ 34,271.00, and authorizes Mayor Jordan to
sign any contract or other document to exercise and pay for this approved contract.
City of Fayetteville, Arkansas Page 1 Printed on 412812016