HomeMy WebLinkAboutOrdinance 5342 ORDINANCE NO. 5342
AN ORDINANCE AMENDING ORDINANCE NO. 5311 TO ACCURATELY
REFLECT THE TOTAL CONTRACT AMOUNT WITH NEC, INC. AND H2
ENGINEERING, INC. OF $29,322.13 FOR SEWER IMPROVEMENTS AT
VETERANS MEMORIAL PARK, AND TO REDUCE THE PROJECT
CONTINGENCY
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Ordinance No. 5311 to accurately reflect the total contract amounts with NEC, Inc. and H2
Engineering, Inc. of$29,322.13 for sewer improvements at Veterans Memorial Park.
Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby amends
Ordinance No. 5311 by replacing Exhibit"A"of the Ordinance with the attached Exhibit"A."
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby amends the
project contingency approved in Ordinance No. 5311 to $4,397.87.
PASSED and APPROVED this 3rd day of August, 2010.
APPROVED: ATTEST:
By: By:
L O ELD J AN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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FAYETTEVILLE® m
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2425 S. 5th PIace
Rogers,AR 72758
To: City Of Fayetteville Contact:
Address: 113 W.Mountain Street Phone:
Fayetteville,AR 72701 Fax:
Project Name: Park Centre Sewer Extension Bid Number:
Project Location: Park Centre,Fayetteville,AR Bid Date:
Line# Item# Item Description Estimated Quantity Unit Unit Price Total Price
000 Site Prep&Clean-up 1.00 LS $1,775.00 $1,775.00
001 8"PVC Sewer Main Including Base Backfill As 560.00 LF $24.90 $13,944.00
Needed
002 Manhole 4'11) 5.00 EACH $1,800.00 $9,000.00
003 Maintenance Bond For 2 Years At 25% 1.00 LS $600.00 $600.00
Total Bid Price: $25,319.00
ACCEPTED: CONFIRMED:
The above prices,specifications and conditions are satisfactory and N.E.C.,Inc.
are hereby accepted.
Buyer: 1.io& e/d _or'c zgn
Signature: _ — Authorized Signature: /
Date of Acceptance: 0 Estimator:
6/16/2010 10:43:49 AM � ��BIt -,, Page 1 of 1
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
8/j/2010
City Council Meeting Date
Agenda Items Only
Alison Jumper (itis Park Planning Parks and Recreation
Submitted By Division Department
Action Required:
Staff recommends the approving an amendment to Ordinance 5311 for the construction approximately 597 feet of
8"sewer line estimated at$33,720, including a 15% project contingency, from the Veterans Memorial Park
restroom to a sewer lift station located in the adjacent development.
$ 30,720.00 $ 35,295.00 Lake Fayetteville Improvements
Cost of this request Category/Project Budget Program Category/Project Name
2250.9255.5315.00 $ 4,003.13 Parks Development
Funds Used to Date Program/Project Category Name
02043..1002 $ 31,291.87 Parks Development/PLDO(NE)
Project Number Remaining Balance Fund Name
Budgeted Item ® Budget Adjustment Attached
Previous Ordinance or Resolution#
Depart Di ctor Date
Original Contract Date:
Original Contract Number:
orney Date
-P.,A 0. 7
- .bb
Finan nd Internal Services Director Date Received in City 07-1 5-1 0 P05 :35 R CVD
Clerk's Office
Chief of StZDate
• Received in E iEREO
Mayor's Office 7
01-Y ZSC /��D/-&
M or D e
Comments:
Revised January 15,2009
1 THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
s
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr, Chief of Staff
Connie Edmonston,Director of Parks and Recreation;
From: Alison Jumper, Park Planning Superintendent
Date: July 12, 2010
Subject: Amendment to Ordinance 5311
PROPOSAL:
City Council approved Ordinance 5311 on April 6, 2010 approving a bid waiver for the construction and
engineering of approximately 597 linear feet of 8"sanitary sewer line from the Veterans Memorial Park
restrooms to a new lift station. Since that time, costs for construction have decreased,making an ordinance
amendment necessary.
Construction costs have been provided to the City by NEC, Inc. and H2 Engineering for these improvements as
follows:
Sewer Line construction $ 25,319.00
Design $ 4003.13
Total $ 29,322.13
RECOMMENDATION:
Staff recommends the approving an amendment to Ordinance 5311 for the construction approximately 597 feet
of 8" sewer line estimated at$33,720,including a 15%project contingency, from the Veterans Memorial Park
restroom to a sewer lift station located in the adjacent development.
BUDGET IMPACT:
Total construction costs including a 15%project contingency is $33,720 and will be funded from Park Land
Dedication Funds, Northeast Quadrant. Payment in the amount of$3,000 has been made to H2 Engineering for
design,making the total remaining cost$30,720.
Attachments:
Bid from NEC,Inc.
egwsi on o.: Date:
city",Of FayetteY>tlte. Purchase Order(PQj Request 7/15/2010
(Nara Purchase Orde�� cYKU Number: hxpeCted Delivery a e:
AR purchases under$25t)0 shag be usetl.on a P Cartl unless roedrea/or=?,Q$9,se rice re/ated (Call x258 with question )
�Aff!?O t2.': uest stia//be-'scannecf�to therP,urchasln �"e'marl�-'P-brcfia`sYn', ifa stfevi!!'e':ar,us.... '.. .. ..�:-
Vendor VendorName: mail
NEC,Inc. Yes:_ No:
Address: Fob Point: Taxable Quotes Attached
2425 S.5th Place Yes:_ No:_ Yes:_x_ No:
City: State: Zip Code: Ship to code: Divison Head Approval•
Rogers AR 72758
Requester: Requester's Employee#: Extension:
Alison Jumper 2369 469
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset#
1
2 Construction of sewer line 1 L.S. 25,319.00 $25,319.00 2250.9255.5315.00 02043.1002
per attached quote
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
'Special Instructions:
Subtotal: $25,319.00
Tax:
Total: $25,319.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2!2008
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. _5311 TO
ACCURATELY REFLECT THE TOTAL CONTRACT
AMOUNT WITH NEC, INC. AND H2 ENGINEERING, INC. OF
$29,322.13 FOR SEWER IMPROVEMENTS AT VETERANS
MEMORIAL PARK, AND TO REDUCE THE PROJECT
CONTINGENCY
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Ordinance No. 5311 to accurately reflect the total contract amounts with NEC, Inc. and H2
Engineering, Inc. of$29,322.13 for sewer improvements at Veterans Memorial Park.
Section 2. That the City Council of the City of Fayetteville, Arkansas,hereby amends
Ordinance No. 5311 by replacing Exhibit"A"of the Ordinance with the attached Exhibit"A."
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby amends the
project contingency approved in Ordinance No. 5311 to $4,397.87.
PASSED and APPROVED this 3ra day of August, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
ORDINANCE NO.5311
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING CONTRACTS WITH NEC,INC.
AND H2 ENGINEERING,INC.IN THE TOTAL AMOUNT OF$30,690.63 FOR
SEWER IMPROVEMENTS AT VETERANS MEMORIAL PARK,APPROVING
A PROJECT CONTINGENCY OF $4,404.00, AND APPROVING A BUDGET
ADJUSTMENT
WHEREAS,the restrooms at Veterans Memorial Park at Lake Fayetteville currently utilize a
septic system which requires occasional maintenance and raises concern regarding the age of the
system and its proximity to Lake Fayetteville,and;
WHEREAS, NEC, Inc. is constructing Park Centre, a mixed-use development south of
Veterans Memorial Park,and is required to construct a sewer lift station to provide sewer service to
the site which will be located approximately fifty(50)feet from the park's south boundary,and;
WHEREAS, H2 Engineering, Inc. has knowledge of the capacities and elevations of the
sewer lift station that is critical to the design of the sewer connection to the restrooms at Veterans
Memorial Park,and is working as the engineering firm on the Park Centre project with NEC,Inc.,
and;
WHEREAS,the City would benefit from utilizing the Park Centre developer and engineers
to design and construct a sewer line from the lift station to the restroorns at Veterans Memorial Park;
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville,Arkansas hereby determines that
an exceptional situation exists in which formal competitive bidding is deemed not feasible or
practical and therefore waives the requirements of formal competitive bidding and approves
contracts with NEC,Inc.and H2 Engineering,Inc.in the total amount of$30,690.63 for construction
of sewer improvements at Veterans Memorial Park. Copies ofthe contracts,marked as Exhibits"A"
and"B,"are attached hereto and made a part hereof.
Page 2
Ordinance No.5311
Section 2. That the City Council of the City of Fayetteville,Arkansas,hereby approves a
project contingency of$4,404.00 and a budget adjustment of$35,295.00,a copy of which is marked
as Exhibit"C"attached hereto and made a part hereof.
PASSED and APPROVED this 6�"day of April,2010.
APPROVED ATTEST:
By. By:
L LD JORW,Mayor SON SAUTH,City Clerk/Treasurer
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2425 S: 5th Place
Rogers,AR. 72758
To: City Of Fayetteville Contact:
Address: 113 W.Mountain Street Phone:
Fayetteville,AR 72701 Fax:
Project Name: Park Centre Sewer Extension Bid Number:
Project Location: Park Centre,Fayetteville,AR Bid Date:
Line# Item# Item Description Estimated Quantity Unit Unit Price Total Price
000 Additional Tree Clearing 1.00 LS $535.00 $535.00
001 8"PVC Sewer Main Including Base Backfill As 597.00 LF $27.50 $16,417.50
Needed
002 Manhole W ID 5.00 EACH $1,825.00 $9,125.00
003 Maintenance Bond For 2 Years At 25% 1.00 LS $610.00 $610.00
Total Bid Price: $26,687.50
Notes:
ACCEPTED: CONFIRMED:
The above prices,specifications and conditions are satisfactory and N.E.C.,Inc.
are hereby accepted.
Buyer:
Signature: . Authorized Signature:
Date of Acceptance: Estimator:
3/17/2010 8:55:40 AM Page 1 of 1
e
. il,Nlri�NBL°EtlNti, IN+C.
cH:2*
PROPOSAL FOR ENGINEERING SERVICES
For THE CITY OF FAYETTEVILLE
VETERANS PARK SEWER EXTENSION
MARCH 22,2010
SCOPE OF SERVICES:
Task 1—Sewer Extension Construction Plans—H2 Engineering,Inc.,as part of this proposal,will
produce a set of construction plans and reports which meet or exceed the requirements,standards,and
specifications of the City of Fayetteville. This set of construction plans will include a sanitary sewer main
extension from the existing restroom facilities on the south side of Veterans Park to the proposed Park
Centre Lift Station This task includes permits(excluding the associated fees)and a letter of approval
from the City of Fayetteville Engineering Department and the Arkansas Department of Health. Easement
dedication is not part of this proposal, Easement dedication shallbe the responsibility of the City of
Fayetteville, Task 1 shall be considered complete upon construction plan approval from the City of
Fayetteville Engineering Department and the Arkansas Department of Health.
Task 2—Construction Inspection and As-Built Plans—H2 Engineering,Inc.will coordinate and attend all site
work pre-construction conferences as required by the City of Fayetteville. We will provide inspection specifically
for utility improvements,as required by the City of Fayetteville. Construction staking is NOT within the scope of
this contract. The addition of construction staking shallbe performed on an HOURLYBASIS as reflected in
Paragraph 9 under"Additional Services." We will coordinate and attend the site work Final Inspection by the City
of Fayetteville. We will generate a final inspection punch list(based on City of Fayetteville comments)and
supervise completion,by the respective contractor,of each punch list item.We will produce as-built plans upon
completion of the project's site work as required by the City of Fayetteville. Task 2 shall be considered complete
when the as-built plans have been accepted by the City of Fayetteville.
FEES AND BILLING•
The above tasks(1-2)will be performed for an amount equal to 15%of the construction cost of the project. This
project's construction cost is currently estimated at approximately$27,000. Based on this estimated construction
cost,the estimated 15%engineering fee would be$4,050. This is an estimate only and is subject to change based on
the actual construction contract with the Contractor. ADDITIONAL HOURLY WORK WILL BE PERFORMED
ON AN HOURLY RATE AS REFLECTED IN PARAGRAPH 9 UNDER"ADDITIONAL SERVICES."
Billing of this fee will be submitted on a monthly basis as a percent complete of the associated activities. All
invoices are due upon receipt. For bills which are not paid within 30 days,an additional 5%of the billed amount
will be accrued for each delinquent 30day period thereafter. H2 Engineering,Inc.reserves the right to discontinue
work on this project if invoices are not paid within 45 days. The following represents the task breakdown of
engineering compensation for this project:
Total Estimated Engineering Fee(Tasks 1—2)=$4,050
• Task 1—75%of Engineering Fee
• Task 2—25%of Engineering Fee
City of Fayetteville,Arkansas
Budget Adjustment Form
Budget Year Department: Operations Date Requested Adjustment Number
2010 Division: Parks&Recreation
Program: Parks Development Capital 3/1$/2010
Project or Item Added/Increased: Project or Item Deleted/Reduced:
To increase funding to construct approximately 597 feet Reduce Park Land Dedication funds to allow for
of 8"sewer line from the Veteran's Memorial Park construction of sewer at Veteran's Memorial Park.
restroom to a sewer lift station located in the Park Centre
development.
Justification of this Increase: Justification of this Decrease:
Additional funding has become available in this Park This adjustment is administrative:
Land Dedication Quadrant since our last CIP Plan was
submitted. There is adequate funds in these accounts to fund this line
item.
EXHIBIT
C
Increase Budget
Account Name Account Number Amount Project Number
Contract Services 2250 9255 5315 00 35,295 02043 1002
Decrease Budget
Account Name Account Number Amount Project Number
Greenspace Fees-NE 2250 0925 4419 01 35,295 02043 1002
J� 1 W V.090403
3/18/2010
Division Head Date Budget&Research Use Only
Type: A B C D E
Bud et Director Alate/�
3/18/2010 Requested By
epartment Director Date
LU a ,' .o 3-Z3 d?,plp General Ledger Date
Finance Director Date
3^;Lq—/Z> Posted to General Ledger
h'4Loflfff Date Initial Date
V q`
Posted to Project Accounting
or D e Initial Date
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts,.Leases or Agreements
4/6/2010
City Council Meeting Date
Agenda Items Only
Alison Jumper.er,. �,�,. Park Planning Parks and Recreation
� bmitt W Bell' y � Division � Department
Action Reulred:
taff recommends the approval of a bid waiver for NEC, Inc.and H2 Engineering to construct approximately 597 .
eet of 8'sewer line estimated at$30,691 from the Veteran's Memorial Park restroom to a sewer lift station located
'n the Park Centre development and including a 15%project contingency in the amount of$4,404 for a total cost of
$35,295.
$ 35,295.00 $. 48,006.00 . Lake Fayetteville Improvements
mw-
Cost of this request Category/Project Budget Program Category/Project Name
2250.9255.5315.00. $ - Parks Develo ment
Funds Used to Date Program/Project Category Name
02043.100?. $ 48,006.00 Parks.Develo ment/PLDO(NE) .
ipi,l Rig ilri�wl wr...RYIf 1 f iW .ui�.w.
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached x:
Previous Ordinance or Resolution#
artmen Director Date
Original Contract Date:
�j
/ ✓ 0 Original Contract Number:
rtlome Date
` � �*� ENiEREp .
Finance arid Intemai`Services Director Date Received in clerk's Office
: ffice 3-Iq•to ((�,�,
W.
Chief of a Date ERE
Received in
Mayor's Office
Comments:
Revised January 15,2009
