HomeMy WebLinkAboutOrdinance 5342 ORDINANCE NO. 5342
AN ORDINANCE AMENDING ORDINANCE NO. 5311 TO ACCURATELY
REFLECT THE TOTAL CONTRACT AMOUNT WITH NEC, INC. AND H2
ENGINEERING, INC. OF $29,322.13 FOR SEWER IMPROVEMENTS AT
VETERANS MEMORIAL PARK, AND TO REDUCE THE PROJECT
CONTINGENCY
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Ordinance No. 5311 to accurately reflect the total contract amounts with NEC, Inc. and H2
Engineering, Inc. of$29,322.13 for sewer improvements at Veterans Memorial Park.
Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby amends
Ordinance No. 5311 by replacing Exhibit"A"of the Ordinance with the attached Exhibit"A."
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby amends the
project contingency approved in Ordinance No. 5311 to $4,397.87.
PASSED and APPROVED this 3rd day of August, 2010.
APPROVED: ATTEST:
By: By:
L O ELD J AN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
°°etetaa�rtvo�,
FAYETTEVILLE® m
e,,A GTOt�1
d,aaaaaeaa►a®��
2425 S. 5th PIace
Rogers,AR 72758
To: City Of Fayetteville Contact:
Address: 113 W.Mountain Street Phone:
Fayetteville,AR 72701 Fax:
Project Name: Park Centre Sewer Extension Bid Number:
Project Location: Park Centre,Fayetteville,AR Bid Date:
Line# Item# Item Description Estimated Quantity Unit Unit Price Total Price
000 Site Prep&Clean-up 1.00 LS $1,775.00 $1,775.00
001 8"PVC Sewer Main Including Base Backfill As 560.00 LF $24.90 $13,944.00
Needed
002 Manhole 4'11) 5.00 EACH $1,800.00 $9,000.00
003 Maintenance Bond For 2 Years At 25% 1.00 LS $600.00 $600.00
Total Bid Price: $25,319.00
ACCEPTED: CONFIRMED:
The above prices,specifications and conditions are satisfactory and N.E.C.,Inc.
are hereby accepted.
Buyer: 1.io& e/d _or'c zgn
Signature: _ — Authorized Signature: /
Date of Acceptance: 0 Estimator:
6/16/2010 10:43:49 AM � ��BIt -,, Page 1 of 1
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
8/j/2010
City Council Meeting Date
Agenda Items Only
Alison Jumper (itis Park Planning Parks and Recreation
Submitted By Division Department
Action Required:
Staff recommends the approving an amendment to Ordinance 5311 for the construction approximately 597 feet of
8"sewer line estimated at$33,720, including a 15% project contingency, from the Veterans Memorial Park
restroom to a sewer lift station located in the adjacent development.
$ 30,720.00 $ 35,295.00 Lake Fayetteville Improvements
Cost of this request Category/Project Budget Program Category/Project Name
2250.9255.5315.00 $ 4,003.13 Parks Development
Funds Used to Date Program/Project Category Name
02043..1002 $ 31,291.87 Parks Development/PLDO(NE)
Project Number Remaining Balance Fund Name
Budgeted Item ® Budget Adjustment Attached
Previous Ordinance or Resolution#
Depart Di ctor Date
Original Contract Date:
Original Contract Number:
orney Date
-P.,A 0. 7
- .bb
Finan nd Internal Services Director Date Received in City 07-1 5-1 0 P05 :35 R CVD
Clerk's Office
Chief of StZDate
• Received in E iEREO
Mayor's Office 7
01-Y ZSC /��D/-&
M or D e
Comments:
Revised January 15,2009
1 THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
s
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr, Chief of Staff
Connie Edmonston,Director of Parks and Recreation;
From: Alison Jumper, Park Planning Superintendent
Date: July 12, 2010
Subject: Amendment to Ordinance 5311
PROPOSAL:
City Council approved Ordinance 5311 on April 6, 2010 approving a bid waiver for the construction and
engineering of approximately 597 linear feet of 8"sanitary sewer line from the Veterans Memorial Park
restrooms to a new lift station. Since that time, costs for construction have decreased,making an ordinance
amendment necessary.
Construction costs have been provided to the City by NEC, Inc. and H2 Engineering for these improvements as
follows:
Sewer Line construction $ 25,319.00
Design $ 4003.13
Total $ 29,322.13
RECOMMENDATION:
Staff recommends the approving an amendment to Ordinance 5311 for the construction approximately 597 feet
of 8" sewer line estimated at$33,720,including a 15%project contingency, from the Veterans Memorial Park
restroom to a sewer lift station located in the adjacent development.
BUDGET IMPACT:
Total construction costs including a 15%project contingency is $33,720 and will be funded from Park Land
Dedication Funds, Northeast Quadrant. Payment in the amount of$3,000 has been made to H2 Engineering for
design,making the total remaining cost$30,720.
Attachments:
Bid from NEC,Inc.
egwsi on o.: Date:
city",Of FayetteY>tlte. Purchase Order(PQj Request 7/15/2010
(Nara Purchase Orde�� cYKU Number: hxpeCted Delivery a e:
AR purchases under$25t)0 shag be usetl.on a P Cartl unless roedrea/or=?,Q$9,se rice re/ated (Call x258 with question )
�Aff!?O t2.': uest stia//be-'scannecf�to therP,urchasln �"e'marl�-'P-brcfia`sYn', ifa stfevi!!'e':ar,us.... '.. .. ..�:-
Vendor VendorName: mail
NEC,Inc. Yes:_ No:
Address: Fob Point: Taxable Quotes Attached
2425 S.5th Place Yes:_ No:_ Yes:_x_ No:
City: State: Zip Code: Ship to code: Divison Head Approval•
Rogers AR 72758
Requester: Requester's Employee#: Extension:
Alison Jumper 2369 469
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset#
1
2 Construction of sewer line 1 L.S. 25,319.00 $25,319.00 2250.9255.5315.00 02043.1002
per attached quote
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
'Special Instructions:
Subtotal: $25,319.00
Tax:
Total: $25,319.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2!2008
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. _5311 TO
ACCURATELY REFLECT THE TOTAL CONTRACT
AMOUNT WITH NEC, INC. AND H2 ENGINEERING, INC. OF
$29,322.13 FOR SEWER IMPROVEMENTS AT VETERANS
MEMORIAL PARK, AND TO REDUCE THE PROJECT
CONTINGENCY
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Ordinance No. 5311 to accurately reflect the total contract amounts with NEC, Inc. and H2
Engineering, Inc. of$29,322.13 for sewer improvements at Veterans Memorial Park.
Section 2. That the City Council of the City of Fayetteville, Arkansas,hereby amends
Ordinance No. 5311 by replacing Exhibit"A"of the Ordinance with the attached Exhibit"A."
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby amends the
project contingency approved in Ordinance No. 5311 to $4,397.87.
PASSED and APPROVED this 3ra day of August, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
ORDINANCE NO.5311
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING CONTRACTS WITH NEC,INC.
AND H2 ENGINEERING,INC.IN THE TOTAL AMOUNT OF$30,690.63 FOR
SEWER IMPROVEMENTS AT VETERANS MEMORIAL PARK,APPROVING
A PROJECT CONTINGENCY OF $4,404.00, AND APPROVING A BUDGET
ADJUSTMENT
WHEREAS,the restrooms at Veterans Memorial Park at Lake Fayetteville currently utilize a
septic system which requires occasional maintenance and raises concern regarding the age of the
system and its proximity to Lake Fayetteville,and;
WHEREAS, NEC, Inc. is constructing Park Centre, a mixed-use development south of
Veterans Memorial Park,and is required to construct a sewer lift station to provide sewer service to
the site which will be located approximately fifty(50)feet from the park's south boundary,and;
WHEREAS, H2 Engineering, Inc. has knowledge of the capacities and elevations of the
sewer lift station that is critical to the design of the sewer connection to the restrooms at Veterans
Memorial Park,and is working as the engineering firm on the Park Centre project with NEC,Inc.,
and;
WHEREAS,the City would benefit from utilizing the Park Centre developer and engineers
to design and construct a sewer line from the lift station to the restroorns at Veterans Memorial Park;
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville,Arkansas hereby determines that
an exceptional situation exists in which formal competitive bidding is deemed not feasible or
practical and therefore waives the requirements of formal competitive bidding and approves
contracts with NEC,Inc.and H2 Engineering,Inc.in the total amount of$30,690.63 for construction
of sewer improvements at Veterans Memorial Park. Copies ofthe contracts,marked as Exhibits"A"
and"B,"are attached hereto and made a part hereof.
Page 2
Ordinance No.5311
Section 2. That the City Council of the City of Fayetteville,Arkansas,hereby approves a
project contingency of$4,404.00 and a budget adjustment of$35,295.00,a copy of which is marked
as Exhibit"C"attached hereto and made a part hereof.
PASSED and APPROVED this 6�"day of April,2010.
APPROVED ATTEST:
By. By:
L LD JORW,Mayor SON SAUTH,City Clerk/Treasurer
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_�. ns
�1
ILLE o
;FAYETfEV •
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i
2425 S: 5th Place
Rogers,AR. 72758
To: City Of Fayetteville Contact:
Address: 113 W.Mountain Street Phone:
Fayetteville,AR 72701 Fax:
Project Name: Park Centre Sewer Extension Bid Number:
Project Location: Park Centre,Fayetteville,AR Bid Date:
Line# Item# Item Description Estimated Quantity Unit Unit Price Total Price
000 Additional Tree Clearing 1.00 LS $535.00 $535.00
001 8"PVC Sewer Main Including Base Backfill As 597.00 LF $27.50 $16,417.50
Needed
002 Manhole W ID 5.00 EACH $1,825.00 $9,125.00
003 Maintenance Bond For 2 Years At 25% 1.00 LS $610.00 $610.00
Total Bid Price: $26,687.50
Notes:
ACCEPTED: CONFIRMED:
The above prices,specifications and conditions are satisfactory and N.E.C.,Inc.
are hereby accepted.
Buyer:
Signature: . Authorized Signature:
Date of Acceptance: Estimator:
3/17/2010 8:55:40 AM Page 1 of 1
e
. il,Nlri�NBL°EtlNti, IN+C.
cH:2*
PROPOSAL FOR ENGINEERING SERVICES
For THE CITY OF FAYETTEVILLE
VETERANS PARK SEWER EXTENSION
MARCH 22,2010
SCOPE OF SERVICES:
Task 1—Sewer Extension Construction Plans—H2 Engineering,Inc.,as part of this proposal,will
produce a set of construction plans and reports which meet or exceed the requirements,standards,and
specifications of the City of Fayetteville. This set of construction plans will include a sanitary sewer main
extension from the existing restroom facilities on the south side of Veterans Park to the proposed Park
Centre Lift Station This task includes permits(excluding the associated fees)and a letter of approval
from the City of Fayetteville Engineering Department and the Arkansas Department of Health. Easement
dedication is not part of this proposal, Easement dedication shallbe the responsibility of the City of
Fayetteville, Task 1 shall be considered complete upon construction plan approval from the City of
Fayetteville Engineering Department and the Arkansas Department of Health.
Task 2—Construction Inspection and As-Built Plans—H2 Engineering,Inc.will coordinate and attend all site
work pre-construction conferences as required by the City of Fayetteville. We will provide inspection specifically
for utility improvements,as required by the City of Fayetteville. Construction staking is NOT within the scope of
this contract. The addition of construction staking shallbe performed on an HOURLYBASIS as reflected in
Paragraph 9 under"Additional Services." We will coordinate and attend the site work Final Inspection by the City
of Fayetteville. We will generate a final inspection punch list(based on City of Fayetteville comments)and
supervise completion,by the respective contractor,of each punch list item.We will produce as-built plans upon
completion of the project's site work as required by the City of Fayetteville. Task 2 shall be considered complete
when the as-built plans have been accepted by the City of Fayetteville.
FEES AND BILLING•
The above tasks(1-2)will be performed for an amount equal to 15%of the construction cost of the project. This
project's construction cost is currently estimated at approximately$27,000. Based on this estimated construction
cost,the estimated 15%engineering fee would be$4,050. This is an estimate only and is subject to change based on
the actual construction contract with the Contractor. ADDITIONAL HOURLY WORK WILL BE PERFORMED
ON AN HOURLY RATE AS REFLECTED IN PARAGRAPH 9 UNDER"ADDITIONAL SERVICES."
Billing of this fee will be submitted on a monthly basis as a percent complete of the associated activities. All
invoices are due upon receipt. For bills which are not paid within 30 days,an additional 5%of the billed amount
will be accrued for each delinquent 30day period thereafter. H2 Engineering,Inc.reserves the right to discontinue
work on this project if invoices are not paid within 45 days. The following represents the task breakdown of
engineering compensation for this project:
Total Estimated Engineering Fee(Tasks 1—2)=$4,050
• Task 1—75%of Engineering Fee
• Task 2—25%of Engineering Fee
City of Fayetteville,Arkansas
Budget Adjustment Form
Budget Year Department: Operations Date Requested Adjustment Number
2010 Division: Parks&Recreation
Program: Parks Development Capital 3/1$/2010
Project or Item Added/Increased: Project or Item Deleted/Reduced:
To increase funding to construct approximately 597 feet Reduce Park Land Dedication funds to allow for
of 8"sewer line from the Veteran's Memorial Park construction of sewer at Veteran's Memorial Park.
restroom to a sewer lift station located in the Park Centre
development.
Justification of this Increase: Justification of this Decrease:
Additional funding has become available in this Park This adjustment is administrative:
Land Dedication Quadrant since our last CIP Plan was
submitted. There is adequate funds in these accounts to fund this line
item.
EXHIBIT
C
Increase Budget
Account Name Account Number Amount Project Number
Contract Services 2250 9255 5315 00 35,295 02043 1002
Decrease Budget
Account Name Account Number Amount Project Number
Greenspace Fees-NE 2250 0925 4419 01 35,295 02043 1002
J� 1 W V.090403
3/18/2010
Division Head Date Budget&Research Use Only
Type: A B C D E
Bud et Director Alate/�
3/18/2010 Requested By
epartment Director Date
LU a ,' .o 3-Z3 d?,plp General Ledger Date
Finance Director Date
3^;Lq—/Z> Posted to General Ledger
h'4Loflfff Date Initial Date
V q`
Posted to Project Accounting
or D e Initial Date
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts,.Leases or Agreements
4/6/2010
City Council Meeting Date
Agenda Items Only
Alison Jumper.er,. �,�,. Park Planning Parks and Recreation
� bmitt W Bell' y � Division � Department
Action Reulred:
taff recommends the approval of a bid waiver for NEC, Inc.and H2 Engineering to construct approximately 597 .
eet of 8'sewer line estimated at$30,691 from the Veteran's Memorial Park restroom to a sewer lift station located
'n the Park Centre development and including a 15%project contingency in the amount of$4,404 for a total cost of
$35,295.
$ 35,295.00 $. 48,006.00 . Lake Fayetteville Improvements
mw-
Cost of this request Category/Project Budget Program Category/Project Name
2250.9255.5315.00. $ - Parks Develo ment
Funds Used to Date Program/Project Category Name
02043.100?. $ 48,006.00 Parks.Develo ment/PLDO(NE) .
ipi,l Rig ilri�wl wr...RYIf 1 f iW .ui�.w.
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached x:
Previous Ordinance or Resolution#
artmen Director Date
Original Contract Date:
�j
/ ✓ 0 Original Contract Number:
rtlome Date
` � �*� ENiEREp .
Finance arid Intemai`Services Director Date Received in clerk's Office
: ffice 3-Iq•to ((�,�,
W.
Chief of a Date ERE
Received in
Mayor's Office
Comments:
Revised January 15,2009
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr, Chief of Staff
Connie Edmonston, Director of Parks and Recreation
From: Alison Jumper, Park Planning Superintendent
Date: March 17, 2010
Subject: Proposed Bid Waiver for construction of sanitary sewer connection for Veteran's Park at Lake
Fayetteville
PROPOSAL:
NEC, Inc. is constructing Park Centre, a mixed use development south of Veteran's Memorial Park at Lake
Fayetteville, north of Zion Road. As a part of this development, the developer is required to construct a sewer
lift station to provide sewer service to the site.
The restrooms at Veteran's Memorial Park currently utilize a septic system. The septic system has not been
problematic; however, it does require occasional maintenance and raises some concern regarding the age of the
system and its proximity the lake. Connecting to a public sanitary sewer system would eliminate future septic
maintenance as well as concerns of aging and potential lake contamination. The required sewer lift station in the
Park Centre development is located approximately 50 feet from the park's south boundary.
The City would benefit from utilizing the development's engineering firm and contractors to design and
construct the sewer line from the lift station to the restroom while they are on site. The developer's engineering
firm, H2 Engineering has knowledge of the capacities and elevations of the sewer lift station that is critical to
the design of the sewer connection to the restroom. Utilizing NEC, Inc. to construct the sewer line while they
are on site would reduce costs for mobilizing equipment, bidding and advertising.
Construction costs have been provided to the City by NEC, Inc. and H2 Engineering for these improvements as
follows:
Sewer Line construction $ 26,687.50
Design 4$ ��y 003.13
Total 30� 690.63
THE CITY OF FAYETTEVILLE, ARKANSAS
RECOMMENDATION:
Staff recommends the approval of a bid waiver for NEC, Inc. and H2 Engineering to construct approximately
597 feet of 8" sewer line estimated at $30,691 from the Veteran's Memorial Park restroom to a sewer lift station
located in the Park Centre development and including a -15% project contingency in the amount of $4,404 for a
total cost of $35,295.
BUDGET IMPACT:
The final costs to the City will be based upon actual costs as documented by NEC subject to review by the City
and may, or may not exceed the submitted estimate. However, the City's cost will not exceed the estimate
without additional authorization.
Attachments:
Estimate from NEC, Inc.
Estimate from H2 Engineering
Budget Adjustment
Project Accounting Request
Purchase Requests
Case -fo N $-A s &S.
ORDINANCE NO..
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING CONTRACTS WITH
NEC, INC. AND H2 ENGINEERING, INC. IN THE TOTAL AMOUNT
OF $30,690.63 FOR SEWER IMPROVEMENTS AT VETERANS
MEMORIAL PARK, APPROVING A PROJECT CONTINGENCY OF
$4,404.00, AND APPROVING A BUDGET ADJUSTMENT
WHEREAS, the restrooms at Veterans Memorial Park at Lake Fayetteville currently utilize a septic
system which requires occasional maintenance and raises concern regarding.the age of the system and its
proximity to Lake Fayetteville, and;
WHEREAS, NEC, Inc. is constructing Park Centre, a mixed -use development south of Veterans
Memorial Park, and is required to construct a sewer lift station to provide sewer service to the site which will
be located approximately fifty (50) feet from the park's south boundary, and;
WHEREAS, H2 Engineering, Inc. has knowledge of the capacities and elevations of the sewer lift
station that is critical to the design of the sewer connection to the restrooms at Veterans Memorial Park, and is
working as the engineering firm on the Park Centre project with NEC, Inc., and;
WHEREAS, the City would benefit from utilizing the Park Centre developer and engineers to design
and construct a sewer line from the lift station to the restrooms at Veterans Memorial Park;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines that an
exceptional situation exists in which formal competitive bidding is deemed not feasible or practical and
therefore waives the requirements of formal competitive bidding and approves contracts with NEC, Inc. and
H2 Engineering, Inc. in the total amount of $30,690.63 for construction of sewer improvements at Veterans
Memorial Park. Copies of the contracts, marked as Exhibits "A" and "B," are attached hereto and made apart
hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a project
contingency of $4,404.00 and a budget adjustment of $35,295.00, a copy of which is marked as Exhibit "C"
attached hereto and made a part hereof.
PASSED and APPROVED this 6th day of April, 2010.
APPROVED: ATTEST:
By:
LIONELD JORDAN, Mayor
By:
SONDRA E. SMITH, City Clerk/Treasurer.
RESOLUTION NO.
A REOLUTION APPROVING CONTRACT"WITH NEC, INC.
AND I ENGINEERING, INC. INrE
TOTAL AMOUNT OF
$30,690.63\ FOR SEWER IMPROVEMTS AT VETERANS
MEMORIAL PARK, APPROVING TCONTINGENCY
OF $4,404.00, APPROVING A DJUSTMENT
BE IT RESOL BY THE CCIL OF THE CITY OF
FAYETTEVILLE, ARKAN S:
Section 1. That the Ci Co cif of the City of Fayetteville, Arkansas,
hereby approves contracts with C, Inc. and H2 Engineering, Inc. in the total
amount of $30,690.63 for co ction of sewer improvements at Veterans
Memorial Park. Copies of t e co acts, marked Exhibits "A" and "B," are
attached hereto and made a art hereo
Section 2. That e City Council 4 the City of Fayetteville, Arkansas,
hereby approves a pr ect contingency of $ 404.00 and a budget adjustment of
$35,295.00, a copy of hich is marked as Exhi 't "C" attached hereto and made a
part hereof.
PASSEIyand APPROVED this 6th day of AprX 2010.
ATTEST:
By:
JORDAN, Mayor
Rv.
J SONDRA E. SMITH,.CitQerk/Treasurer
ADDITIONAL SERVICES:
The following items are assumed to be additional services, reimbursable services, or work to be performed by others
and are in addition to costs quoted herein above for all work:
1. Any services beyond the scope of what is outlined in this proposal.
2. Expense of reproduction of drawings and specifications other than for inter -office use.
3. Special renderings, presentations, or visual graphics not included in this estimate.
4. Work related to appeals from decisions rendered by agencies on permits or site issues that affect our work
are assumed to be additional services.
5. Fees for permit and permit applications and legal fees and expenses involved with review of applications
and decisions rendered by agencies.
6. Cost of geotechnical investigations are assumed to be work performed by others and are to be reimbursable
expenses or paid directly by owner.
Z Costs of other consultants which may be required for work not specified in this proposal, which includes
testing of utilities and roadway mats, traffic studies, extensive hydrological/flood studies, wetlands
determinations, landscape design, tree assessments, and architectural renderings.
8. Costs of identifying, procuring, and filing off -site utility easements as may be required by the City. We
will perform this service at the hourly rate indicated in paragraph 9.
9. Costs related to making revisions in drawings or other documents when such revisions are inconsistent with
approvals or instructions previously given by the owner, including revisions made necessary by
adjustments in the owner's project budget, or due to changes required as a result of the owner's failure to
make decisions in a timely manner. These costs will be billed on the following hourly rate:
a. Project Engineer - $125 per hour
b. Drafting / Engineering Technician - $85 per hour
c. Stakeout Crew - $100 per hour
d. Surveyor - $100 per hour
CHANGES IN SERVICES:
The Client reserves the right to request changes in the services. If the requested changes by the Client
require additional engineering services, then in that event the Engineer shall be compensated for the
services requested.
Upon mutual acceptance of desired and necessary changes, and of an equitable adjustment of engineering
costs, a Supplemental Engineering Services Agreement shall be executed and shall be approved by the
Client prior to the performance of any changed service.
H2 Engineering, Inc. Client
Kipp Hearne, P.E.
President
Alison Jumper - Parks SS @ Park Centre
From: "Jeremy Thompson" <jthompson@h2ei.net>
To: "Alison Jumper" <ajumper@ci.fayetteville.ar.us>
Date: 3/17/2010 11:16 AM
Subject: Parks SS @ Park Centre
Attachments: Park Centre Sewer Extension Rev-l.pdf
Alison,
Here is the estimate from the contractor. Looks like our new route added tree removal and an additional manhole. Our
engineering fee will just be 15% of the final contract price. Based on this estimate from NEC of $26,687.50, our engineering fee
would be $4,003.13 for a total estimate of $30,690.63. The contractor will give an actual number if we are given the notice to
proceed and produce an actual construction plan.
I'm a little busy today so I didn't have time to put this into a formal proposal — I can do that later if you need me to. Hopefully these
numbers will help you get started, though.
Thanks,
Jeremy Thompson, PE, LEED AP
Vice President
H2 Engineering, Inc.
(479) 582-4234
equisi ion o.:
a e:
City Of Fayetteville - Purchase Order (PO) Request
3/19/2010
(Not a Purchase Order)
Number:
pe e e every a e:
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing email, Purchasin cl fayetteville.ar.us
Vendor #:
Vendor Name:
Aail
16130
H2 Engineering
Yes:_ No:-
Adress:
Fob Point:
Taxable
Quotes Attached
2758 Millennium Dr.
Yes:_ No:_
Yes: xx No:
City:
State:
Zip Code:
Ship to code:
Divison Hefi royal:
Fayetteville
AR
72703
Requester.
Requester's Employee #:
Extensi
Alison Jumper
2369
469
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
2
Engineering for sewer line
per attached quote
1
L.S.
4,003.13
$4,003.13
2250.9255.5315.00
02043.1002
3
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
-
Shipping/Handling
Lot
$0.00
Special ns u ions:
Subtotal: $4,003.13
Tax:
Total: $4,003.13
Approvals:
Mayor: Department Director (,�� Purchasing Manager:
Finance & Internal Services Director. Budget Manager: IT Manager.
Dispatch Manager: Utilities Manager: Other:
City Of Fayetteville - Purchase Order (PO) Request
Requisition o.:
a e:
3/19/2010
(Not a Purchase Order)
Number:
cxpectea L)ehvery a e:
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchaslng@ci.fayettevffle.ar.us
Vendor #:
Vendor Name:
al
NEC, Inc.
Yes:_ No:_
Address:
Fob Point:
Taxable
Quotes Attached
2425 S. 5th Place
Yes: No:_
Yes: x No:
City:
State:
Zip Code:
Ship to code:
D' ' n He Ap royal:
Rogers
AR
72758
Requester:
Requester's Employee #:
Ext
Alison Jumper
2369
469
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
Construction of sewer line
per attached quote
I
L.S.
26,687.50
$26,687.50
2250.9255.5315.00
02043.1002
3
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special ns ru ons:
Subtotal: $26,687.50
Tax:
Total: $26,687.50
Approvals:
Mayor. Department Director. Purchasing Manager.
Finance & Internal Services Director. Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other.
Kevlsea 9YLZWa
NORTHWEST ARKANSAS
NEWSPAPERS=
Northwest Arkansas Democrat Gazette
The Morning News of Springdale
The Morning News of Rogers
Northwest Arkansas Times RECEIVED
Benton County Daily Record AUG 2 6 2010
212 North East Avenue, Fayetteville Arkansas 72701/ PO Box 1607, 72702
PHONE: 479-571-6421 Bey
AFFIDAVIT OF PUBLICATION
I, Cathy Wiles, do solemnly swear that I am Legal Clerk of the Northwest
Arkansas Newspapers LLC. Printed and published in Washington & Benton
County, (Lowell), Arkansas and that from my own personal knowledge
and reference to the files of said publication, the advertisement of: City
of Fayetteville — Ordinance 5342
August 19, 2010
Publication Charge : $ 103.76
Signed: ----------------
Subscribed and sworn to before me
Thiy day of , 2010.
Notary Public --
My Commission Expires:
Jim Mears
Washington County
Commission Number 12374647
Notary Puh is - Arkansas
My Cormission Expires Jan. 20, 2020
Do not pay from Affidavit, an invoice will be sent
City of Fayetteville Staff Review Form
Alison Jumper
Submitted By
City Council Agenda Items
and
Contracts, Leases or Agreements
N/A
City Council Meeting Date
Agenda Items Only
Park Planning
Division
Parks and Recreation
Department
Aaron Kequirea:
Staff requests approving change order #1 with NEC, Inc. in the amount of $2,000 for the realignment of the entry
drive to Veterans Memorial Park (see attached memo).
$ 2,000.00
Cost of this request
2250.9255.5315.00
02043.1002
Project Number
Budgeted Item II
35,295.00
Category I Project Budget
$ 29,322.13
Funds Used to Date
$ 5,972.87
Remaining Balance
Budget Adjustment Attached 0
Lake Fayetteville Improvements
Program Category I Project Name
Parks Development
Program I Project Category Name
Parks Development/PLDO (NE)
Fund Name
lQ Previous Ordinance or Resolution # Q: 5
Date
r Original Contract Date:
F-Z��1B Original Contract Number:
Date
c'/k IkJ'j - 261 0p03 =58
F n n and ntern I rvices Director Date Received in Cit 'B
Clerks Office `-
i7
De
Received in
Mayor's Office
pt,
Revised January 15, 2009
•
a e eVl e
-ARKANSAS
To:
Thru:
From:
Date:
Subject:
PROPOSAL:
Mayor Lioneld Jordan
Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Directo�j
Alison Jumper, Park Planning Superintendent
August 24, 2010
THE CITY OF FAYETTEVILLE, ARKANSAS
. PARKS AND RECREATION DEPARTMENT
113 West Mountain
Fayetteville, AR 72701
iTi P1479)444-3471 F(479)521-7714
Request for approval of change order #1 with NEC, Inc. in the amount of $2,000 for the
Construction of Veterans Memorial Park sewer line and entry.
NEC, Inc. is constructing Park Centre, a mixed use development south of Veterans Memorial Park at Lake
Fayetteville, north of Zion Road. As a part of this development, the developer is required to construct a sewer
lift station to provide sewer service to the site. Additionally, the developer is extending Vantage Drive north to
Veteran's park to create a new entry to the park.
On April Oh 2010 City Council approved an ordinance to waive the requirements of competitive bidding and
approved a contract with NEC, Inc and H2 Engineering Inc. for sewer improvements to connect the restrooms
at Veterans Memorial Park to City of Fayetteville sanitary sewer. The ordinance was amended August 3`d to
accurately reflect a decrease in cost of the construction.
NEC, Inc. is extending Vantage Drive north through their property, north to Veterans Park. Park Staff is
requesting to realign the entry into Veterans Memorial Park to avoid removing a tree and to create a more
aesthetic entry into the park. The realignment increases the length by approximately 100 1.£ and increases the
cost approximately $2,000. The cost for the realignment of the drive is within the project contingency of the
sewer line construction.
RECOMMENDATION:
Staff requests approving change order #1 with NEC, Inc. in the amount of $2,000 for the realignment of the
entry drive to Veterans Memorial Park (see attached memo).
BUDGET IMPACT:
The project is funded with Park Land Dedication funds from the Northeast Quadrant. The change order amount
of $2,000 is within with the the project contingency of $4398, leaving a balance of $2,398 in contingency.
Attachments:
Staff Review Form
Ordinance 5311
Ordinance 5342
NEC, Inc. Change Order No. I Cost Estimate
Change Order No. I
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 5311 TO ACCURATELY
REFLECT THE TOTAL CONTRACT AMOUNT WITH NEC, INC. AND H2
ENGINEERING, INC. OF $29,322.13 FOR SEWER IMPROVEMENTS AT
VETERANS MEMORIAL PARK, AND TO REDUCE THE PROJECT
CONTINGENCY
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Ordinance No. 5311 to accurately reflect the total contract amounts with NEC, Inc. and H2
Engineering, Inc. of $29,322.13 for sewer improvements at Veterans Memorial Park.
Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby amends
Ordinance No. 5311 by replacing Exhibit "A" of the Ordinance with the attached Exhibit "A."
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby amends the
project contingency approved in Ordinance No. 5311 to $4,397.87.
PASSED and APPROVED this 3`' day of August, 2010.
APPROVED:
By: By:
L O ELD J AN, Mayor
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
•c Y 0,'••
U•
FAYETFEVILLE
ORDINANCE NO. fl
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING CONTRACTS WITH NEC, INC.
AND H2 ENGINEERING, INC. IN THE TOTAL AMOUNT OF $30,690.63 FOR
SEWER IMPROVEMENTS AT VETERANS MEMORIAL PARK, APPROVING
A PROJECT CONTINGENCY OF $4,404.00, AND APPROVING A BUDGET
ADJUSTMENT
WHEREAS, the restrooms at Veterans Memorial Park at Lake Fayetteville currently utilize a
septic system which requires occasional maintenance and raises concern regarding the age of the
system and its proximity to Lake Fayetteville, and;
WHEREAS, NEC, Inc, is constructing Park Centre, a mixed -use development south of
Veterans Memorial Park, and is required to construct a sewer lift station to provide sewer service to
the site which will be located approximately fifty (50) feet from the park's south boundary, and;
WHEREAS, H2 Engineering, Inc. has knowledge of the capacities and elevations of the
sewer lift station that is critical to the design of the sewer connection to the restrooms at Veterans
Memorial Park, and is working as the engineering firm on the Park Centre project with NEC, Inc.,
and;
WHEREAS, the City would benefit from utilizing the Park Centre developer and engineers
to design and construct a sewer line from the lift station to the restrooms at Veterans Memorial Park;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City ofFayetteville, Arkansas hereby determines that
an exceptional situation exists in which formal competitive bidding is deemed not feasible or
practical and therefore waives the requirements of formal competitive bidding and approves
contracts with NEC, Inc. and H2 Engineering, Inc. in the total amount of$30,690.63'for construction
of sewer improvements at Veterans Memorial Park. Copies of the contracts, marked as Exhibits "A"
and "B," are attached hereto and made a part hereof.
liW
2425 S. 5th Place
Rogers, AR 72758
To:
City Of Fayetteville Parks & Recreation
Contact:
Address:
Fayetteville, AR 72701
Phone:
Fax:
Project Name:
Park Centre - Park Entrance Realign
Bid Number.
Project Location:
Bid Date:
Line # Item #
Item Description
Estimated Quantity Unit
Unit Price
Total Price
200
Class 7 Base
75.00 SY
$10.00
$750.00
300
Asphalt
75.00 SY
$12.00
$900.00
400
Bacldill & Cleanup
1.00 LS
$350.00
$350.00
Total Bid Price: $2,000.00
ACCEPTED:
CONFIRMED:
The above prices, specifications and conditions are satisfactory and N.E.C., Inc.
are hereby accepted.
Buyer:
Signature: Authorized Signatur
Date of Acceptance: 10-1--: 0 Estimatoi,
8/19/2010 5:34:44 PM
Page 1of1
1/%
aW v� le
THE CITY OF FAYETTEVILLE, ARKANSAS
& kPARKS AND RECREATION DEPARTMENT
THE CITY OF FAYETTEVILLE, ARKANSAS
. PARKS AND RECREATION DEPARTMENT
113 West Mountain
Fayetteville, AR 72701
P1479)444-3471 F(479)521-7714
CHANGE ORDER NO. I Cost Plus X Pre -Agreed Unit Price X
Project Name and Number: Construction of Sanitary Sewer line at Veterans Memorial Park
Name of Contractor: NEC. Inc.
Address of Contractor: 2425 S. 5`s Place Rogers, AR 72703
Date of Contract: August 3.2010
Original Contract Sum: $ _ _ _ 25319.00
Total Amount of All Previous Approved Change Orders: $ 0.00
Contract Sum prior to this Change Order: $ 25,319.00
Contract Sum decrease this Change Order: $ -
Contract Sum increase this Change Order: $ 2,000.00
New Contract Sum including this Change Order: $ 27.319
Subject and Reason for this Change Order: NEC, Inc. is extending Vantage Drive north through their property to
Veterans Park. Park Staff is requesting t realign the drive into Veterans Memorial Park to avoid removing a tree and
to create a more aesthetic entry into the park. The realignment increases the length by approximately 100 l.f. and
increase the cost approximately $2,000. The cost for the realignment of the drive is within the project contingency of
the sewer line construction.
Additional Time Requested: 0 Calendar Days
Dated this 20th day of August 2010.
CITY OF FAYETTEVILLE
NEC. Inc.
Parks & Recreation Department Contractor
By:(1' r /
A1is n Jumper, Park Planning S erintendent Title: V
ATTEST:
CITY OF FA'IZX EVILLE
By:
A
FAYETTEVILLE:
Telecommunications Device for the Deaf TDD (479)521.1316
113 West Mountain - Fayetteville, AR 72701