HomeMy WebLinkAboutOrdinance 5826OF gAY.ETTF
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 5826
File Number: 2015-0535
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE,
ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST ARKANSAS IN
THE AMOUNT OF $101,205.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR
THE SENIOR CITIZENS OF FAYETTEVILLE FOR 2016
WHEREAS, providing quality recreational opportunities to the senior citizens of our community is
of mutual interest to the City of Fayetteville and the Area Agency On Aging of Northwest
Arkansas, which has provided these services to seniors in Fayetteville for the past 44 years and;
WHEREAS, the Area Agency on Aging is very qualified and uniquely able to provide the continuity of
services vital to the efficient provision of recreational opportunities to the senior citizens of
Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds the above
circumstances make competitive bidding not feasible or practical and therefore waives the
requirements of formal competitive bidding and approves a contract between the City of
Fayetteville, Arkansas and the Area Agency on Aging of Northwest Arkansas in the amount of
$101,205.00 to provide public recreation services for the senior citizens of Fayetteville for 2016. A
copy of the Contract is attached to the Agenda item.
PASSED and APPROVED on 12/1/2015
Page 1 Printed on 1212115
File Number 2015-0535
Ordinance # 5826
Attest:
Sondra E. Smith, City Clerk Treasurer
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Paye 2 Printed on 1212115
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND
THE AREA AGENCY ON AGING OF NORTHWEST ARKANSAS IN THE AMOUNT OF
$101,205.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE SENIOR CITIZENS OF
FAYETTEVILLE FOR 2016
WHEREAS, providing quality recreational opportunities to the senior citizens of our community is of
mutual interest to the City of Fayetteville and the Area Agency On Aging of Northwest Arkansas, which
has provided these services to seniors in Fayetteville for the past 44 years and;
WHEREAS, the Area Agency on Aging is very qualified and uniquely able to provide the continuity of
services vital to the efficient provision of recreational opportunities to the senior citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds the above
circumstances make competitive bidding not feasible or practical and therefore waives the requirements
of formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and
the Area Agency on Aging of Northwest Arkansas in the amount of $101,205.00 to provide public
recreation services for the senior citizens of Fayetteville for 2016. A copy of the Contract is attached to
the Agenda item.
City of Fayetteville, Arkansas Page 1 Printed on 121312015
City of Fayetteville, Arkansas 113 West Mountain Street
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Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2015-0535
Agenda Date: 12/1/2015
Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 3
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND
THE AREA AGENCY ON AGING OF NORTHWEST ARKANSAS IN THE AMOUNT OF
$101,205.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE SENIOR CITIZENS OF
FAYETTEVILLE FOR 2016
WHEREAS, providing quality recreational opportunities to the senior citizens of our community is of
mutual interest to the City of Fayetteville and the Area Agency On Aging of Northwest Arkansas, which
has provided these services to seniors in Fayetteville for the past 44 years and;
WHEREAS, the Area Agency on Aging is very qualified and uniquely able to provide the continuity of
services vital to the efficient provision of recreational opportunities to the senior citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds the above
circumstances make competitive bidding not feasible or practical and therefore waives the requirements
of formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and
the Area Agency on Aging of Northwest Arkansas in the amount of $101,205.00 to provide public
recreation services for the senior citizens of Fayetteville for 2016. A copy of the Contract is attached to
the Agenda item.
City of Fayetteville, Arkansas Page 1 Printed on 121312015
Connie Edmonston
Submitted By
City of Fayetteville Staff Review Form
2015-0535
Legistar File ID
12/1/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/12/2015 Parks & Recreation /
_ Parks & Recreation Department
Submitted Date Division / Department
Action Recommendation:
Approval of an ordinance waiving the requirements of formal competitive bidding and approving a contract
between the City of Fayetteville and the Area Agency on Aging of Northwest Arkansas in the amount of $101,205 to
provide public recreation services for senior citizens of Fayetteville for 2016, contingent on approval of the 2016
annual city budget and work program.
Budget Impact:
1010.6600.5718.01
Account Number
40901-4004
Project Number
General
Fund
Transfer to Council on Aging
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
$ 101, 205.00
$ 01x205,00
$ 101 205.00
Remaining Budget $ -
V20140710
Previous Ordinance or Resolution # 5725
Original Contract Number: Approval Date:
Comments: Pending on City Council approval of the 2016 Proposed Budget.
CITY OF
Tay%
V lile
ARKANSAS
MEETING OF DECEMBER 1, 2015
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Connie Edmonston, Parks and Recreation Director
DATE: November 12, 2015
SUBJECT: Area Agency on Aging of Northwest Arkansas Recreation Contract for 2016
RECOMMENDATION:
Approval of an ordinance waiving the requirements of formal competitive bidding and approving
a contract between the City of Fayetteville and the Area Agency on Aging of Northwest
Arkansas in the amount of $101,205 to provide public recreation services for senior citizens of
Fayetteville for 2016, contingent on approval of the 2016 annual city budget and work program.
BACKGROUND:
The City of Fayetteville began providing financial support for the Council on Aging, Inc. in 1972
for recreation services to senior citizens at the Hillcrest Towers. In 2003, the Walker Park Senior
Activity and Wellness Center was added to the contract when it was built. This has been a very
successful agreement that continued with the Northwest Arkansas Economic Development
District providing services until April 1, 2014 when the contract reverted back to the Area Agency
on Aging (AAA). AAA has the current building lease for the Walker Park Senior Activity and
Wellness Center.
AAA provides recreational programs meeting the needs of our senior citizen residents at Walker
Park's Senior Activity and Wellness Center and Hillcrest Towers. It is the intent of AAA and the
Fayetteville Parks and Recreation Department to work in cooperation to enhance the recreation
facilities and programs in our City, while not duplicating services in an effort to spend taxpayers'
money as effectively as possible. If the AAA were not serving our senior citizen population, the
City would need to assume responsibility.
DISCUSSION:
The 2016 budget includes a total of $101,205 to be transferred to the AAA from the General Fund.
A resolution of contractual services, as well as an ordinance to waive competitive bidding, is
required. The contract outlines the services the AAA is providing to the City and the citizens of
Fayetteville. We are requesting a waiver of competitive bids to secure the continuity of services
provided and because AAA has adequately served our citizens for the past 44 years including
when they subcontracted services with the Northwest Arkansas Economic Development District.
The agreement for 2016 is similar to the 2015 with a minor program change. The Walker Park's
Senior Activity and Wellness Center's building is designated as an emergency shelter for the City
of Fayetteville due to the location and facility available to house citizens.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
The 2016 budget includes a total of $101,205 for this request. This is a funding increase of 20
percent over last year to compensate for the increase number of seniors utilizing the center's
programs. This request is contingent upon City Council approval of the 2016 proposed budget.
If you have any questions regarding the agenda request or the working agreement, please call
me at 444-3473, or email cedmonston(a)fayetteville-ar.gov.
Attachments:
Signed Contract
Proposed Ordinance
PO Request