HomeMy WebLinkAboutOrdinance 5750ORDINANCE NO. 5750 AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF DIGITAL PARKING EQUIPMENT FROM ASSOCIATED TIME & PARKING CONTROLS IN THE AMOUNT OF $98,805.95 FOR THE SPRING STREET PARKING DECK WHEREAS, Associated Time & Parking Controls is the City's current supplier of digital parking equipment in the Entertainment District and Downtown Business District as well as the servers and infrastructures supporting those parking systems and it is more cost effective to use compatible equipment for the Spring Street Parking Deck. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of digital parking equipment from Associated Time & Parking Controls in the amount of $98,805.95 for the Spring Street Parking Deck. PASSED and APPROVED this 17th day of February, 2015. A pnu n'%TRTI- ATTEST: By: A!4, & SONDRA E. SMITH, City Clerk/Treasurer ®®®``a�rrrrrirrrrjr ° FA Y ° EnEV' L L^' ° VC Z4 Fa ast tiON City of Fayetteville, Arkansas 113 West Mountain Street '..r, Fayetteville, AR 72701 a� 479-575-8323 Text File / File Number: 2015-0063 Agenda Date: 2/17/2015 Version: 1 Status: Passed In Control: City Council File Type: Ordinance Agenda Number: D. 10 ASSOCIATED TIME & PARKING CONTROLS SPRING STREET PARKING DECK: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF DIGITAL PARKING EQUIPMENT FROM ASSOCIATED TIME & PARKING CONTROLS IN THE AMOUNT OF $98,805.95 FOR THE SPRING STREET PARKING DECK WHEREAS, Associated Time & Parking Controls is the City's current supplier of digital parking equipment in the Entertainment District and Downtown Business District as well as the servers and infrastructures supporting those parking systems and it is more cost effective to use compatible equipment for the Spring Street Parking Deck. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of digital parking equipment from Associated Time & Parking Controls in the amount of $98,805.95 for the Spring Street Parking Deck. City of Fayetteville, Arkansas Page 1 Printed on 211812015 City of Fayetteville Staff Review Form Leg,,star File I D. City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sharon Waters 1/30/2015 Parking & Telecommunications / Utilities Department Submitted By �® Submitted Date Division / Department Action Recommendation: An Ordinance to Waive Competitive Bidding and Approval to Purchase Parking Equipment from Associated Time & Parking Controls for the Spring Street Parking Deck in the Amount of $98,805.95. 4560.9560.5801.00 Account Number 11028.1701 Project Number Budgeted Item? Yes Budget Impact: Parking Deck Fund Fund Entertainment District Parking Facility Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Previous Ordinance or Resolution # v20140710 Project Title $ 100,000.00 _t $ 98,805.95 Original Contract Number: Comments: Approval Date:_, W�I City Council Agenda Memo City Council Meeting Date: Februa�17,20'1520'15 To: Mayor and Members of the City Council From: Sharon Waters, Parking & Telecommunications Manager Thru: Don Marr, Chief of Staff Date: January 30, 2015 Subject: Bid Waiver and Approval to Purchase Parking Deck Equipment from Associated Time & Parking Controls in the Amount of $98,805.95 Recommendation: The City Staff recommends to waive competitive bidding and approve the purchase of parking equipment from Associated Time & Parking Controls for the Spring Street Parking Deck in the amount of $98,805.95. Background: The City currently uses Associated Time & Parking Controls for all Digital Parking Equipment in the Entertainment District and in the Downtown Business District. The servers and infrastructure that supports these systems are already in place and were purchased from Associated Time & Parking Controls. A bid waiver will be needed in order to continue growing upon this system and adding additional equipment to the existing configuration. The funding of $100,000.00 for this equipment has already been approved by City Council for this project. Budget Impact: This contract will utilize the $98,805.95 of the $100,000.00 approved in the 2015 Parking Deck Budget which were designated for this purpose. 113 West Mountain 72701 (479) 575-8323 accessfayetteville.org TDD (Telecommunications Device for the Deaf) (479)-521-1316 r. I > \ ] / 2 . o o m w m a w i/ / CL & 7 n g \ _ 2 \ f a 2 _ . # ƒ 9 0 CD \ \ - $ § © j ® f \ f y � � 2 ` � ■ m � § 7 ( ! ? / § ID 0 rƒ }[ "n - ■ /\ & / kƒ CL � co @ /}\R \� / / \ [ CL °j 0 0 £ x k E( m 2 m ■ 7 $ 7 s a s £ f �2 c § ) 2 o a 2 2 k % 7 a ■ ■, � 7 k o `k 0 0 O G ■ -a' § ƒ�0 / _ a k \ \ sp / / :4 7 % ° $ @ } \ ) . k \ $ # ¥ . o Q _0 w / « .. © ® CD M ( 2 CD ± & ( � k > § ± § -/ 2 « \ / § , ¥ > m m } $ § _ \ / CD m _ _ • \ Q. _ s . - �A a } / CA \ 2 - a ) & 7 2 # \ § > + m � Lu F r P t� I Associated Time &Parking Controls January 23. 201 s Ms. Sharon Waters Parking & Telecommunications Manager City of Fayetteville I 1 ; West Mountain Street Fayetteville. AR 72701 Dear Sharon, Please find the followaing proposal to furnish and install the Digital Luke II Pay by Space Machines that ww ill provide for paid Parking in the neww Spring Street Parking. Deck. The units being proposed are compatible and will directly interface with the units and software currently beim" utilized by the City on Dickson Street and other lots. Likewise. the pricin- includes the credit for the two Amano Pay in Lane Machines, as discussed. In addition.. the Warrant), for these units will not take effect until such time as the units are installed, as long as that occurs before the end of September 2015, if you have any questions. please do not hesitate to contact me at your convenience. ITEM QTY DESCRIPTION 1 6 900.002I Digital LUKE II Pay B. Space �fiaehincs 2 6 880.€030 Digital Lock -Maintenance -1-2 — Match to existing Key 3 6 880.4036 Lock -Collections -L2 4 2 450.0018 Key -Green Ex.Aceess-S LrC,R'L2 5 1 450.0019 Key Yellow Ex.Access-S.,L.,LR1..2 6 2 450.0033 Key -Bill Stacker Access -1_2 7 ? 4:0.0006 Key F{opp Canister Acc-S LR;'L2 8 6 113.0108 Coin Canister -1-2 9 6 1 15.0108 Coin Canister -1-2 Spare 10 6 115.0132 Bill Stacker 1000 Note -L2' I 1 (i € 15.0132 Bill Stacker 1000 Note -1-2 Spare 12 1 880,4084 CISB Data Kev-C TOTAL EQUIPMENT COST. ..................................... $107,423.00 .ALL0 \C''F....... ,9 I. TOTAL INSTALLATION, PROGRAMMING MING & WARRANTY.....S 5,050.00 TOTAL SALES TAX .................. TOTAL INVESTMENT SPRING STREET PARKING DECK........ S 98,805.95 k:xeiudes:.l MAC. Fthernet Connectivity. Concrete, Rollards, and gal" t'aw Corporate Office- Dallas: 904 Dtplon+nc-r.Rvzc • Dallas. 71?wcrs -'S247 • Phone (214) 637 .'763 • Fat (214) 638-0411 kastin: 4fr fi .�. Inctu.ctr ial l true. 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