HomeMy WebLinkAboutOrdinance 5747ORDINANCE NO. 5747
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND AUTHORIZE A JOINT FUNDING
AGREEMENT WITH THE U.S. GEOLOGICAL SURVEY FOR STREAM
GAUGE INSTALLATION, OPERATION AND MAINTENANCE AND
WATER QUALITY SAMPLING AND MONITORING AT VARIOUS
LOCATIONS IN THE CITY OF FAYETTEVILLE FOR 2015 WITH THE
AMOUNT PAID BY THE CITY NOT TO EXCEED $61,721.00
WHEREAS, since 1998, the City of Fayetteville has participated in a joint funding
agreement with the U.S. Geological Survey for the operation and maintenance of three urban
stream gauging stations to record data concerning rainfall and runoff at Niokaska Creek in
Gulley Park, College Branch at State Highway 62 and Town Branch Tributary in Walker Park;
and
WHEREAS, the City desires to expand the current monitoring of rainfall and runoff to
include water quality sampling which will monitor the progress of measures developed to reduce
pollutants; and
WHEREAS, the cost of the agreement to the City for 2015 exceeds $20,000.00 and
would otherwise require competitive bidding unless the requirement is waived.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a joint
funding agreement, a copy of which is attached to this Ordinance and made a part hereof,
between the City of Fayetteville and the U.S. Geological Survey for stream gauge installation,
operation and maintenance and water quality sampling and monitoring at various locations in the
City of Fayetteville for 2015 with the amount paid by the City of Fayetteville not to exceed
$61,721.00.
Page 2
Ordinance No. 5747
PASSED and APPROVED this 17th day of February, 2015.
APPROVED:
ATTEST:
------By: '�04 61 ia-
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SONDRA E. SMITH, City Clerk/Tre x
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
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Text File
File Number: 2015-0044
Agenda Date: 2/17/2015 Version: 1 Status: Passed
In Control: City Council
Agenda Number: D. 7
U.S. GEOLOGICAL SURVEY:
File Type: Ordinance
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
AND AUTHORIZE A JOINT FUNDING AGREEMENT WITH THE U.S. GEOLOGICAL SURVEY
FOR STREAM GAUGE INSTALLATION, OPERATION AND MAINTENANCE AND WATER
QUALITY SAMPLING AND MONITORING AT VARIOUS LOCATIONS IN THE CITY OF
FAYETTEVILLE FOR 2015 WITH THE AMOUNT PAID BY THE CITY NOT TO EXCEED
$61,721.00
WHEREAS, since 1998, the City of Fayetteville has participated in a joint funding agreement with the
U.S. Geological Survey for the operation and maintenance of three urban stream gauging stations to
record data concerning rainfall and runoff at Niokaska Creek in Gulley Park, College Branch at State
Highway 62 and Town Branch Tributary in Walker Park; and
WHEREAS, the City desires to expand the current monitoring of rainfall and runoff to include water
quality sampling which will monitor the progress of measures developed to reduce pollutants; and
WHEREAS, the cost of the agreement to the City for 2015 exceeds $20,000.00 and would otherwise
require competitive bidding unless the requirement is waived.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives
the requirements of formal competitive bidding and authorizes a joint funding agreement, a copy of
which is attached to this Ordinance and made a part hereof, between the City of Fayetteville and the
U.S. Geological Survey for stream gauge installation, operation and maintenance and water quality
sampling and monitoring at various locations in the City of Fayetteville for 2015 with the amount paid
by the City of Fayetteville not to exceed $61,721.00.
City of Fayetteville, Arkansas Page 1 Printed on 2118/2015
City of Fayetteville Staff Review Form
2015-0044
Legistar File ID
2/17/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chris Brown 1/30/2015 Engineering /
Development Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of the 2015 USGS joint funding agreement in the amount of $61,721.00 (City's share) for stream gauge
installation, operation and maintenance as well as water quality sampling and monitoring for various locations
within the City of Fayetteville.
Budget Impact:
4470.9470.5314.00 and 5400.5800.5314.00
Account Number
02097 and 10027.1001
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
4470 -Sales Tax Capital Improvements and 5400 -
Water and Sewer
Fund
,)tormwater Livanty ivlanagemem tarormwaier
Wuality Mgmt/Nutrient Reduct) and Wastewater
Trcntmcnt/\A/fitor r),,n1;tw Imnrrmamcntc
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 542,786.00
$ 204,625.39
$ 338,160.61
$ 61,721.00
276,439.61 1
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
•
Taeevle
ARKANSAS
MEETING OF FEBRUARY 17, 2015
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: January 26, 2015
STAFF MEMO
SUBJECT: Approval of the 2015 USGS joint funding agreement in the amount of
$61,721.00 (City's share) for stream gauge installation, operation and maintenance as
well as water quality sampling and monitoring for various locations within the City of
Fayetteville
RECOMMENDATION:
Staff Recommends approval of the 2015 USGS joint funding agreement in the amount of
$61,721.00 (City's share) for stream gauge installation, operation and maintenance as well as
water quality sampling and monitoring for various locations within the City of Fayetteville. In
addition, this proposal was reviewed by the Water and Sewer Committee, and the Committee
voted 3-0 to recommend approval.
BACKGROUND:
The City of Fayetteville has historically contracted with USGS to operate and maintain three
urban stream gauges. These gauges are located at Mullins Branch at Martin Luther King Blvd,
Town Branch at Highway 16 and Niokaska Creek at Township Avenue. This program has not
included water quality sampling at these locations in the past. The gauging stations strictly
monitor flow and generate hydrographs for various storm events. The information produced by
the gauges can be viewed on the USGS website by following:
http://waterwatch.usgs.gov/?m=real&r=ar
In 2014 the City of Fayetteville contributed $21,528 to the stream gauge program and the USGS
contributing $5,802 in funds.
DISCUSSION:
In an effort to further quantify potential pollutants to some of the main tributaries of Fayetteville,
a revision to the USGS contract that would include at two new stream gauges and water quality
monitoring. Staff presented multiple options to the Water and Sewer Committee as shown on
the attached spreadsheet and by a vote of 3-0 the Committee recommends for council approval
the option further described below.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
The recommendation includes a continuous monitor stream gauge with sampling and
determination of various pollutant concentrations at two locations within the City of Fayetteville.
These locations would track continuous information regarding flow, turbidity, temperature and
conductance. The sampling at these locations would provide a mechanism in which these
constituents could be related to other pollutants such as total suspended solids (TSS)
essentially providing relatively accurate continuous pollutant loading information.
The first station would be located on Town Branch near Armstrong Ave and would monitor a
largely developed area that discharges into the West Fork of the White River which currently
has Total Maximum Daily Load (TMDL) defined by ADEQ for turbidity. Monitoring just upstream
of the West Fork would allow the City to determine Fayetteville's contribution to this TMDL.
While no waste load allocation (WLA) has been set for Fayetteville, it would be beneficial to
have a base line measurement in the event ADEQ sets a WLA.
The second station would be at a determined location on the west side of town. The current
locations being considered are Clabber Creek at Wheeler Road or Mud Creek at Greg Street
and would also provide information as to any contribution from portions of the City to the overall
amount of pollutants to the Illinois River. As you may be aware, the Illinois River phosphorus
concentration is currently under dispute between the States of Arkansas and Oklahoma.
Pending the outcome of this litigation, additional enforcement measures may be placed on
Arkansas municipalities regulating both point and non -point source pollution. Again, it would be
beneficial to have a base line from which to judge the potential TMDL as well as monitor the
progress of measures developed to reduce pollutants.
In addition to the items above, the recommendation also includes maintaining a crest stage
gauge on Niokaska Creek at Township. This gauge has been useful in the past in determining
the intensity of storm events and the extent of any flooding that they caused.
The total cost for the program described above would be $71,721 with the USGS contributing
$10,000 in Cooperative Funding for a total cost to the City of Fayetteville of $61,721. In addition
to the Cooperative Funds, the USGS is proposing to provide and install the equipment at no
cost to the City.
BUDGET/STAFF IMPACT:
As stated the total cost of the program would be $71,721 with the USGS contributing $10,000 in
funding. The remaining $61,721 would be split between projects managed by the Engineering
Division and the Water and Sewer Department. As the information collected would benefit both
departments equally, it is proposed to split the required funds 50/50 between the two projects,
or a total of $30,860.50 each.
Attachments:
Proposed Contract with USGS
2015 Contract Options Spreadsheet
