HomeMy WebLinkAboutOrdinance 5736ORDINANCE NO. 5736
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING DURING CALENDAR YEAR 2015 FOR THE
PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL
QUARTERLY BIDS OR QUOTES
WHEREAS, the crude oil market continues to experience price volatility; and
WHEREAS, this volatility makes normal competitive bidding procedures unworkable,
impractical and not feasible; and
WHEREAS, the Transportation Division proposes to solicit and accept bids on a
quarterly basis without the need for further approval of the City Council through calendar year
2015.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that
such circumstances constitute an exceptional situation where annual competitive bidding is not
feasible or practical, and therefore through calendar year 2015, waives the requirements of
formal competitive bidding for the purchase of asphalt materials, and authorizes the
Transportation Division to solicit informal bids or quotes on a quarterly basis without the need
for further approval of the City Council.
PASSED and APPROVED this 20'' day of January, 2015.
APPROVED:
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ATTEST:
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By: Aova
SONDRA E. SMITH, City Clexfeasu
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
479-575-8323
.; Text File
File Number: 2014-0586
Agenda Date: 1/20/2015 Version: 1 Status: Passed
In Control: City Council File Type: Ordinance
Agenda Number: C. 1
ASPHALT MATERIALS PURCHASE:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
DURING CALENDAR YEAR 2015 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE
BY THE TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY BIDS
OR QUOTES
WHEREAS, the crude oil market continues to experience price volatility; and
WHEREAS, this volatility makes normal competitive bidding procedures unworkable, impractical and
not feasible; and
WHEREAS, the Transportation Division proposes to solicit and accept bids on a quarterly basis
without the need for further approval of the City Council through calendar year 2015.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where annual competitive bidding is not feasible or
practical, and therefore through calendar year 2015, waives the requirements of formal competitive
bidding for the purchase of asphalt materials, and authorizes the Transportation Division to solicit
informal bids or quotes on a quarterly basis without the need for further approval of the City Council.
City of Fayetteville, Arkansas Page 1 Printed on 1121/2015
City of Fayetteville Staff Review Form
2014-0586
Legistar File ID
1/20/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Terry Gulley 12/23/2014 Transportation Services /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
An ordinance waiving the requirements of formal competitive bidding during calendar year 2015 for the purchase
of asphalt materials for use by the Transportation Division but requiring informal quarterly bids or quotes.
Budget Impact:
Various
Account Number
Various
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Various
Fund
Various
Project Title
V20140710
Previous Ordinance or Resolution # 5644
Original Contract Number:
Approval Date: 1'-3 UJ)L
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary
depending upon the Transportation Division's fluctuating needs based on citizen service requests
received, construction projects approved, and other variable factors.
CITY OF
Tay Neville
ARKANSAS
MEETING OF JANUARY 20, 2015
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Terry Gulley, Transportation Services Director
DATE: December 23, 2014
SUBJECT: Bid Waiver for Asphalt Materials
RECOMMENDATION:
Staff recommends an ordinance waiving the requirements of formal competitive bidding during
calendar year 2015 for the purchase of asphalt materials for use by the Transportation Division
but requiring informal quarterly bids or quotes.
BACKGROUND:
Due to the fluctuations in the price of crude oil, local asphalt suppliers cannot feasibly guarantee
a fixed price over a twelve month period.
DISCUSSION:
Staff recommends bidding asphalt materials on a quarterly basis without the need for further
approval of the City Council, awarding the respective low bidder, and allowing for price adjustment
requests based on the current bid language.
BUDGET/STAFF IMPACT:
Funds for the acquisition of these materials have been budgeted in the Street and Sales Tax
Capital Improvement Funds.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
FEB S" " 2015
NoRTHWESTARKANsAs
Democrat IV "�
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AFFIDAVIT OF PUBLICATION
I, Karen Caler, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Democrat Gazette, printed and published in
Washington and Benton County, Arkansas, and of bona fide circulation,
that from my own personal knowledge and reference to the files
of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord. 5736
Was inserted in the Northwest Arkansas Democrat
Gazette on:
January 29, 2015
Publication Charges: $84.31
C - � �V� (D" � o �' �
Karen Caler
Subscribed and sworn to before me
This 2r� day of � , 2015.
aiL k��
Notary Public �, r
My Commission Expires:
**NOTE**
Please do not pay from Affidavit. Invoice will be sent.