HomeMy WebLinkAboutOrdinance 5644ORDINANCE NO. 5644
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING DURING CALENDAR YEAR 2014 FOR THE
PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION, BUT REQUIRING INFORMAL
QUARTERLY BIDS OR QUOTES
WHEREAS, the crude oil market continues to experience price volatility; and
WHEREAS, this volatility makes normal competitive bidding procedures unworkable,
impractical and not feasible; and
WHEREAS, the Transportation Division proposes to solicit and accept bids on a
quarterly basis without the need for further approval of the City Council through calendar year
2014.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that
such circumstances constitute an exceptional situation where annual competitive bidding is not
feasible or practical, and therefore through calendar year 2014, waives the requirements of
formal competitive bidding for the purchase of asphalt materials, and authorizes the
Transportation Division to solicit informal bids or quotes on a quarterly basis without the need
for further approval of the City Council.
PASSED and APPROVED this 7th day of January, 2014.
APPROVED:
ATTEST:
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IOT4ELKfO4136AN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville Item Review Form
2013-0224
Legistar File Number
January 7, 2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
John Nelson Transportation Services
Submitted By Department
Action Required:
An ordinance waiving the requirements of formal competitive bidding during calendar year, 2014 for
the purchase of asphalt materials for use by the Transportation Division but requiring informal
quarterly bids or quotes.
Does this item have a cost? Y2S
Cost of this request
4470-9470-5417.00
Account Number
$1,551,000.00
Category or Project Budget
Funds Used to Date
In -House Pavement Improvements
Program or Project Name
Transportation Improvements
Program or Project Category
02052 $1,551,000.00 Sales Tax Capital Improvements
Project Number Remaining Balance Fund Name
Budgeted Item? Y2S Budget Adjustment Attached? NO
V20130812
Previous Ordinance or Resolution # 5561
Original Contract Number:
Comments:
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RKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Thru: Don Marr, Chief of Staff
Terry Gulley, Transportation Services Department Director/*'
From: John Nelson, Management Accounting Coordinator 74
Date: December 16, 2013
Subject: Bid Waiver for Asphalt Materials
PROPOSAL:
Staff proposes an ordinance waiving the requirements of formal competitive bidding during calendar year 2014
for the purchase of asphalt materials for use by the Transportation Division but requiring informal quarterly bids
or quotes.
RECOMMENDATION:
Due to the fluctuations in the price of crude oil local asphalt suppliers cannot feasibly guarantee a fixed price
over a twelve month period.
Staff recommends bidding asphalt materials on a quarterly basis without the need for further approval of the
City Council, awarding the respective low bidder, and allowing for price adjustment requests based on the
current bid language.
BUDGETIMPACT:
Funds for the acquisition of asphalt materials are budgeted in the In -House Pavement Improvements and Trail
Development capital projects.
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING DURING CALENDAR YEAR 2014 FOR THE
PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION, BUT REQUIRING INFORMAL
QUARTERLY BIDS OR QUOTES
WHEREAS, the crude oil market continues to experience price volatility; and
WHEREAS, this volatility makes normal competitive bidding procedures unworkable,
impractical and not feasible; and
WHEREAS, the Transportation Division proposes to solicit and accept bids on a
quarterly basis without the need for further approval of the City Council through calendar year
2014.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that
such circumstances constitute an exceptional situation where annual competitive bidding is not
feasible or practical, and therefore through calendar year 2014, waives the requirements of
formal competitive bidding for the purchase of asphalt materials, and authorizes the
Transportation Division to solicit informal bids or quotes on a quarterly basis without the need
for further approval of the City Council.
PASSED and APPROVED this 7h day of January, 2014.
ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
NORTHWEST ARKANSAS DEMOCRAT -GAZETTE
NORTHWESTARKANSAS
THE MORNING NEWS OF SPRINGDALE
NEWSP-M- E-RUS
THE MORNING NEWS OF ROGERS
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NORTHWEST ARKANSAS TIMES
BENTON COUNTY DAILY RECORD
212 NORTH EAST AVENUE, FAYETTEVILLE, ARKANSAS 72701 1 P.O. BOX 1607, 72702 1 479-442-1700 1 WWW.NWANEWS.COM
AFFIDAVIT OF PUBLICATION
I, Holly Andrews, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Newspapers, LLC, printed and published in
Washington and Benton County, Arkansas, bona fide circulation,
that from my own personal knowledge and reference to the files
of said publication, the advertisement of:
City of Fayetteville -
Ordinance 5644
Was inserted in the Regular Editions on:
January 16, 2014
Publication Charges: $ 77.82
Holly An rews
Subscribed and sworn to before me
This (-I day of -�a, , 2014.
CO -L
Notary Public
My Commission Expires:��-
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