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Home My WebLink AboutOrdinance 5618 ORDINANCE NO. 5618 AN ORDINANCE AMENDING CHAPTER 34: FINANCE AND REVENUE OF THE FAYETTEVILLE CODE §34.03 DISBURSEMENTS TO CLARIFY THE AUTHORITY OF THE CITY TO MAKE ELECTRONIC FUND TRANSFERS AND TO ENACT §34.10 TEMPORARY CASH TRANSFERS RELATED TO REIMBURSEABLE GRANTS TO PROVIDE A CASH FLOW MECHANISM FOR REIMBURSEABLE GRANTS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends §34.03 Disbursements of Chapter 34: Finance and Revenue of the Fayetteville Code so that, after amendment,the section shall read as follows: "34.03 Disbursements All fund disbursements by the city shall be made by check or electronic transfer, signed or otherwise approved by the Mayor and the Finance Director, indicating that the amount expended is in complete compliance with all rules and regulations governing the purchase of materials and/or services as adopted by the City Council." Section 2: That the City Council of the City of Fayetteville, Arkansas hereby enacts §34.10 Temporary Cash Transfers related to Reimbursable Grants in Chapter 34: Finance and Revenue of the Fayetteville Code, which shall read as follows: "34.10 Temporary Cash Transfers related to Reimbursable Grants The Finance Director may make temporary cash transfers to Reimbursable Grant Funds from the General Fund when necessary to cash flow grant-related expenditures and grant-related temporary cash advances. Said transfers shall be promptly repaid to the General Fund by the Finance Director upon the receipt of reimbursement funding from a granting agency." PASSED and APPROVED this 17th day of September, 2013. Page 2 Ordinance No. 5618 APPROVED: ATTEST: c By: By: �IINELD AN, Mayor SONDRA E. SMITH, CW,61 /Treasurer O�vG�ER K i%*YET-TE VILLE:X. City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 9/17/2013 City Council Meeting Date Agenda Items Only Paul A Becker Finance and Internal Services Finance and Internal Services Submitted By Division Department Action Required: This is a request to amend the City Code,Chapter 34( General Fiscal Policies)to allow the Finance and Internal Services Director( Chief Financial Officer of the City)to make temporary cash transfers to Reimbursable Grant Funds from the General Fund when necessary.This is needed to cash flow expenditures and the temporary cash advances would be repayed by the Finance and Internal Services Director(Chief Financial Officer of the City)upon reciept of the reimbursement from the granting agency. N/A $ " Cost of this request Category/Project Budget Program Category/Project Name Account Number Funds Used to Date Program/Project Category Name Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached 2,,01'3 Previous Ordinance or Resolution# rDep ent irector Date Original Contract Date: 3,-z9-)-3 Original Contract Number: t#AlTo—rney Date Finance and Internal Services Director Date Received in City Clerk's Office 6i6-f S ff Date AENIEREDN Received in Z Mayor's Office 8' Jig � �*ay& Dat Comments: Revised January 15,2009 • a e evl e THE CITY OF FAYETTEVILLE,ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and Fayetteville City Council From: Paul Becker, Finance Director Date: August 30, 2013 Subject: Authorization for the Finance and Internal Services Director(City Chief Financial Officer) to Temporarily Advance Cash to Reimbursable Grants when necessary. PROPOSAL: From time to time the City enters into grant agreements with Federal or State agencies that provide for expense reimbursements. To operate these grants the City must first pay an expense and then file for a reimbursement with the granting agency. Thus, there is a need to cash flow these necessary expenditures prior to filing for a reimbursement. This request is to authorize the Finance and Internal Services Director(Chief Financial Officer of the City)to advance the necessary cash from the General Fund to the grant fund until the cash reimbursement is received and at that time repay the advance to the General Fund. I am requesting this authorization be added to Chapter 34 of the City code. RECOMMENDATION: Staff recommends approval of an ordinance requesting the council to approve this ordinance change to the City code. BUDGET IMPACT: The approval of this ordinance will provide for cash advances to grant funds and the repayment of those advances when reimbursements are received by the Direction of the Finance and Internal Services Director (City Chief Financial Officer). ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 34: FINANCE AND REVENUE OF THE FAYETTEVILLE CODE TO ENACT §34.10 TEMPORARY CASH TRANSFERS RELATED TO REIMBURSEABLE GRANTS TO PROVIDE A CASH FLOW MECHANISM FOR REIMBURSEABLE GRANTS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby enacts §34.10 Temporary Cash Transfers related to Reimbursable Grants in Chapter 34: Finance and Revenue of the Fayetteville Code, which shall read as follows: 1134.10 Temporary Cash Transfers related to Reimbursable Grants The Finance Director may make temporary cash transfers to Reimbursable Grant Funds from the General Fund when necessary to cash flow grant-related expenditures and grant-related temporary cash advances. Said transfers shall be promptly repaid to the General Fund by the Finance Director upon the receipt of reimbursement funding from a granting agency." PASSED and APPROVED this 17th day of September, 2013. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer NORTHWEST ARKANSAS DEMOCRAT-GAZETTE NORTHWESTARKANSAS THE MORNING NEWS OF SPRINGDALE THE MORNING NEWS OF ROGERS NF1XTS-P-M- Ej�.S LLC NORTHWEST ARKANSAS TIMES BENTON COUNTY DAILY RECORD 212 NORTH EAST AVENUE,FAYETTEVILLE,ARKANSAS 72701 1 P.O.BOX 1607,72702 1 479.442.1700 1 WWW.NWANEWS.COM AFFIDAVIT OF PUBLICATION I, Holly Andrews, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Newspapers, LLC,printed and published in Washington and Benton County, Arkansas, bona fide circulation, that from my own personal knowledge and reference to the files of said publication,the advertisement of: City of Fayetteville- ORDINANCE No 6618 Ordinance 5618 AN ORDINANCE AMENDING CHAPTER;34 FIN ANCEANDREVENUEOFTHE�FAYETiFI1LLE �� BODE§3403DISBIRSEMENTS TO CLA RIFYI _ peKnNSns THE AUTH0RI 6F THE CITY TO MAKE Was inserted in the Regular Editions on: ELECTRONIC FUND TRANSFERS AND TO ENACT§3410 TEMPO September 26RARY CASH TRANSFERS RELATED TOREIMBURSEABLE p , 2013 "GRANTS,=TO PROMpE A CASE FLOW;MECHANISM FOR,REIMBURSFAB�E, GRANTS'; " BE IT ORDAIN ED'BY THE-CITY COUNCIL OF THE CITY OF FAYETfEVILLE,r ARKANSAS ` Publication Charges: 97.28 Section 1.`That the City Council of the,City of FayettevUle Arkansas hereby amends §$403 Disbursements of Chapter 34 Finance and Revenue ofi the' Fayetteville Code ao that afteC amendment the sectwn shall read as follows 34 03 Disbursements `AII fund tlisbursements b�ethe city shall bemade by,-, ycor electrornc transfe� signed or otheYwise approved by the Mayor and the Finance Director indicatin ;that the amount expo rohd a of materpials and/oY servicesitas adopted by the City _. tions goVeming the P7,77r : . i Council Section 2 jhat the City Council of the dty of Fayetteville Arkansas hereby enacts 011 AndreWS K§3410 Temporary Cash Transfers related to Re�mpursable Grants in Chdpter 34 Finance!and Revenge of the Fayetteville Code,"which shall`naad as,'follows 3410�Temporary Gash Transfers relateii to Reimbursable Gents The Tmno�e D,irecor may make temporary Dash transerfs to Reimbursaple. Grant Funds from the General Fund when necessaryto cash flow grant related . Subscribed and SWOTn t0 before me expenditures and grant7el'ated tsmoo ary cash advances Said transfers shall be promptly repaid to the General Fund by the Finance Director-upon the receipt of This �day of , 2013. reimbursement funding from a granting agency `" � ' ' �PASSED,and APPROVED this 17th day�of September 2013. `� p APPROV.-ED /ATTEST C��. '�`��' LIONELD JORDAN Mayor SONDRA E SMITH City�Cierk/Treasurer Notary Public My Commission Expires: l I� I **NOTE* Please do not pay from Affidavit. Invoice will be sent.