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Home My WebLink AboutOrdinance 5568 ORDINANCE NO. 5568 AN ORDINANCE WAIVING THE REQUIREMENT FOR BIDS BY APPLYING §34.23(F) PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00 OF THE FAYETTEVILLE CODE OF ORDINANCES AND APPROVING A CONTRACT WITH THE ILLINOIS RIVER WATERSHED PARTNERSHIP IN THE AMOUNT OF $10,000.00 FOR WATERSHED EDUCATION AND PLANNING SERVICES WHEREAS, the Illinois River Watershed Partnership possesses unique expertise and resources ideally suited to meet the City of Fayetteville's need for Watershed Education and Planning Services as part of the Stormwater Management Program, Phase II; and WHEREAS, the Illinois River Watershed Partnership can perform this work at a significant savings to the citizens of Fayetteville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby waives the requirements for bids by applying §34.23(F) Purchases and Contracts Not in Excess of $20,000.00, of the Fayetteville Code of Ordinances and approves a Contract with the Illinois River Watershed Partnership in the amount of$10,000.00 for watershed education and planning services, and authorizes Mayor Jordan to execute this Contract. A copy of the Contract, marked Exhibit A, is attached hereto and made a part hereof. ��trtietrrrU�� PASSED and APPROVED this 5th day of March, 2013. v. Y Pv;FAYEEVILLE,� APPROVED: ATTEST: PC� ./�. V°•...•CU``ems is Oti,,�� By: ON LD JO or SONDRA E. SMITH, City Clerk/Treasurer CONTRACT The Illinois River Watershed Partnership,Inc. and the City of Fayetteville,Arkansas agree to enter into the following contract on this !*3"44-- t' day of OWC 2013. WHEREAS, The Illinois River Watershed Partnership, Inc. is a non-profit corporation whose mission is to improve the health of the Illinois River Watershed through the implementation of best management practices, water quality monitoring, public education, community outreach and ecosystem restoration;and WHEREAS, The City of Fayetteville has responsibilities to educate its citizens about these water quality and restoration issues through mandates of the Clean Water Act and has budgeted funds for such education activities. NOW,THEREFORE,the Illinois River Watershed Partnership and the City of Fayetteville agree as follows: 1. The City of Fayetteville agrees to purchase educational, ecosystem monitoring and restoration, and community outreach services for its citizens from the Illinois River Watershed Partnership,Inc. for the sum of Ten Thousand Dollars ($10,000.00). 2. The Illinois River Watershed Partnership agrees to furnish a year long, extensive community outreach and educational services program to Fayetteville's citizens during the period of January 1, 2013 through December 31, 2013, and further to provide implementation of and education about best management practices for stormwater management and ecosystem restoration in the Illinois River watershed. 3. The Illinois River Watershed Partnership agrees to provide an annual written report about its programs and activities to the Fayetteville City Council on bkk 2rtikr 2013. ILLINOIS RIVER CITY OF FAYETTEVILLE, WATERSHED PARTNERSHIP,INC. NSAS By: Dr. Delia Haak �----� Executive Director Illinois River Watershed Partnership, Inc. Mayor Lion ordan i EXHIBIT City of Fayetteville Staff Review Form City Council Agenda Items or Contracts March 5, 2013 City Council Meeting Date Sarah Wrede Engineering Development Services Submitted By Division Department Action Required: An ordinance to waive requirements for bidding for services costing less that $20,000 and to approve a contract for $10,000 with the Illinois River Watershed Partnership to assist in the improvement of water quality in the Illinois River Watershed. $ 10,000.00 $ 228,499.99 Storm Water Quality Mgmt./Nutrient Reduction Cost of this request Category/Project Budget Program Category/Project Name 4470.9470.5314.00 $ 1,336.08 Professional Services Account Number Program/Project Category Name 02097 $ 227,163.91 Sales Tax Capital Improvement Project Number Remaining Balance Fund Name Budgeted Item 0 Budget Adjustment Attached DE-VA-716 Previous Ordinance or Resolution# Departm YFFctor Date Original Contract Date: Original Contract Number: City orney U Date 1?41 Q„ rt .V, Receive4i trtCity C- Finance and Internal Service Director Date 02-15-1312: 06 RC�!D ief of aff Date Received in Mayor's Office or D to Comments: a 1 THE CITY OF FAYETTEVILLE,ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS CITY COUNCIL AGENDA MEMO Council Meeting of March 5,2013 To: Mayor and City Council Thru: Don Marr, Chief of Staff �Q Jeremy Pate, Development Services Director U' Chris Brown, City Engineer fid From: Sarah Wrede, Staff Engineer C2M W Date: February 15, 2013 Subject: An ordinance to waive requirements for bidding for services costing less that $20,000 and to approve a contract for $10,000 with the Illinois River Watershed Partnership to assist in the improvement of water quality in the Illinois River Watershed. PROPOSAL: The Illinois River Watershed Partnership was formed in 2005 as a non-profit organization, with a board that is representative of the various stakeholders in the watershed including government, business, agriculture, conservation, construction/development, and academia. The mission of the IRWP is to improve the integrity of the Illinois River through public education and community outreach, water quality monitoring, and the implementation of conservation and restoration practices throughout the Illinois River watershed. A large portion of the City of Fayetteville contributes stormwater flows into the Illinois River Watershed including Clear Creek, Hamestring Creek, and Owl Creek. The new wastewater treatment plant discharges treated effluent into Goose Creek which also flows into the Illinois River. The City of Fayetteville continues to receive great benefit from the watershed education campaigns and the watershed management planning processes that have been implemented by the IRWP. This will be the seventh year the City has contracted with the IRWP for these services. The last contract was also for$10,000 for watershed education and planning services. RECOMMENDATION: Staff recommends approval of an ordinance to waive the procurement requirements for services costing less than $20,000 and to approve a contract for $10,000 with the Illinois River Watershed Partnership to assist in the improvement of water quality in the Illinois River Watershed. BUDGET IMPACT: The City of Fayetteville currently has adequate funds remaining in the Storm Water Quality Management/Nutrient Reduction Project for this contract. ORDINANCE NO. AN ORDINANCE WAIVING THE REQUIREMENT FOR BIDS BY : APPLYING §34.23(F) PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00 OF THE FAYETTEVILLE CODE OF ORDINANCES AND APPROVING A CONTRACT WITH THE ILLINOIS RIVER WATERSHED PARTNERSHIP IN THE AMOUNT OF $10,000.00 FOR WATERSHED EDUCATION AND PLANNING SERVICES WHEREAS, the Illinois River Watershed Partnership possesses unique expertise and resources ideally suited to meet the City of Fayetteville's need for Watershed Education and Planning Services as part of the Stormwater Management Program, Phase II; and WHEREAS, the Illinois River Watershed Partnership can perform this work at a significant savings to the citizens of Fayetteville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby waives the requirements for bids by applying §34.23(F) Purchases and Contracts Not in Excess of $20,000.00, of the Fayetteville Code of Ordinances and approves a Contract with the Illinois River Watershed Partnership in the amount of$10,000.00 for watershed education and planning services, and authorizes Mayor Jordan to execute this Contract. A copy of the Contract, marked Exhibit A, is attached hereto and made a part hereof. PASSED and APPROVED this 5th day of March, 2013. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer y� •t� v�;�Requisition o.: a e: 2/14/2013 `a rs;•nP.0 Number: Lxpected Uelivery a e: s' r Vendor#: Vendor Name: Mail 15970 Illinois River Watershed Partnership Yes:_ No: Address: Fob Point: Taxable Quotes Attached Yes:_ No: Yes: No: City: State: Zip Code: Ship to code: Divison Head Approval: Pur Requester: Requester's Employee#: Extension: Tandi Taylor 3206 206 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset# 1 An ordinance to waive 1 $10,000.00 4470.9470.5314.00 02097.1 requirements for bidding 2 for services costing less than $20,000 and to approve $0.00 3 a contract for$10,000 with $0.00 the Illinois River Watershed 4 To assist in the improvement $0.00 of water 5 quality in the Illinois River $0.00 Watershed 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 bpecial instructions: Subtotal: $10,000.00 Tax: Total: $10,000.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance&Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 1/2/2008 RECEIVED MAR 2 8 2013 NORTHWEST ARKANSAS DEMOCRAT-GAZEZ[ryI OF FAYETTEVILLE NORTH[�fUE ST ARKANSAS THE MORNING NEWS OF SPRINGDAL�ETY CLERK'S OFFICE THE MORNING NEWS OF ROGERS NEWSPMERSLLC NORTHWEST ARKANSAS TIMES BENTON COUNTY DAILY RECORD 212 NORTH EAST AVENUE,FAYETTEVILLE,ARKANSAS 72701 1 P.O.BOX 1607, 72702 1 479.442-1700 1 WWW.NWANEWS.COM AFFIDAVIT OF PUBLICATION I, Karen Caler, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Newspapers, LLC, printed and published in Benton County and Washington County, Arkansas, of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ordinance No. 5568 Was inserted in the regular edition of Northwest Arkansas Times on: March 21, 2013 .' ORDINANCE NO 5568 AN ORDINANCE WAIVING THE REQUIREMENT < Publication Costs: $ 84.31 FORBIDSBY-APPLYING§3423(F)PURCHASES AND CONTRACTS NOT iN EXCESS OF av $2000000 OF THS„FAYETTEVILLE CODE OF aRxnnsns , fi OF(DINgNCE5 AND gPPROVING A CONTRACT 'WITH THE ILLINOIS RIVER WATERSHED RARTN�RSHIP IN THE AMOUNT O� r $10 000 00 FOR WATERSHED EbUCAT(ON AND PLANNIN SERVICES WHEREAS the Illinois Rive?Watershed Partn@rship possesses unique expertise Karen Caler L?ducatin'and-PlnetlfoWeh oang Servieas part of the Stormwater Management ' Program Phase II and Subscribed and sworn to before me WHEREAS,the lilirto�s'RiveY Waters'441101'artcan perform this work at a sigmfi�a�i savings to the citizens of Fayeb y le This -2,1 day of 2013. NOyY,THEREFORE,BE IT'ORDAINED BYTHE QITIf COUNCIL bF TME CITY F{�YETTEVILLE,ARKANSAS Section 1 TITat the Gity Couneil ofahe City of:Fayetteyi�e Arkansas here waives �; the requirements for bila by applying§$4 23�F)Purchases and Contrac Not in ' ` Excess of$20 000 00 of the Fayetteville Gotle of Ordinances and app oyes a {f 1M1 Contract with the Illlnoie�iiverNVatershed Partnership in the amount of$10 000 00 f$r wateYshed etlucat on and planning servioes and authorizes Mayor Jordan to Notary Public executethis Contract A copy, f the Contract'mafked Exhibit A is attached hereto and maFle a part hereof �� i PA ZSED ani PPROr-D th 5th day of Ma h 2013 My Commission Expires: ARPROVED: ATTEST �, LiONELD JORDAN Mor SOND E'SMITH City CI r reasurer 'Exhibits for thl ortlinaric�naay sewed 1 the office of17 the C rklfreasyrsr w. G: Iry j 9 < **Do Not Pay from Affidavit** My C 7 i r�Exp ras j' a �c �. **Invoice will be sent**